Restaurant Back Office User Manual v2.0 PDF

RESTAURANT
BACK OFFICE
USER
MANUAL
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USER MANUAL FOR RESTAURANT MODULE MYCOM
Table of Contents
Page No.
Introduction 1
Login Screen 4
Change Password 6
Main Box Office Menu 7
Company Setup 18
Toolbar Functions 24
Master Files 28
Location Master 29
Country Master 32
Area Master 33
Currency Master 34
MIS Code Master 35
Purchase Type Master 36
Price Group Master 37
Credit Card 38
Supplier 40
Customer 42
Brand Master 45
Pack Master 47
Product Master 48
Button Creation 54
Material Master 57
Barcode 61
Stock 63
More Price 65
More Ref 68
Re-Order 70
More Packing 72
Download 74
Cardex 76
Menu Master 79
Adjustment 84
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Transfer 87
Transfer Receipt 89
Stock Count 94
Opening Balance 97
Material Request 100
Branch Distribution 103
Purchase Order Entry 105
Purchase Order Approval 112
GRN Invoice Entry 114
Purchase Return 120
Production 124
Processing 127
POS Processing 132
Reports 137
Utility 158
Flow Chart – Product Creation Process 167
Flow Chart – Purchase Order 168
Flow Chart – Stock Count 169
Flow Chart – GRN and Return 170
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INTRODUCTION
About the Application

In today’s fast world it is becoming more and more difficult to keep track of the minute details
of everyday life. In every field there is a vast expansion of business. Keeping this in mind,
MYCOM Systems has developed truly competent software which is really beneficial for small
companies as well as large companies with many branches and for those who are planning to
expand their business to keep pace with the fast world. This software is the Back Office
Restaurant Application V1 in 11.5.
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INTRODUCTION
Some of the basic features of this software are as follows:
 Technical Information
 Total Window based application with consistent look and feel, extremely easy to use
 Online posting, no need for old fashioned closing for reports
 Runs on most popular database management systems such as Oracle, Sybase, MS-Sql
Server
 Network compatible, on Windows-NT, Novell Netware or Unix
 Can be used as Standalone
 High security features
 Fast keyboard entry feature, for those familiar with keyboards rather than the mouse
 Excellent Query facility including Drill-down feature for looking up to the source
document from most analytical reports
 Right mouse click option for additional information on data entry screens (i.e. purchase
history or stock info)
 Multi Company, Multi-Branch, Multi-Departments
 Multi-currency enables purchase & wholesale in foreign currency, also available in the
POS module
 Facility to maintain Item group, Sub group and Sub Sub group
 Connects directly with Smart Financial Accounting System
 Connects directly with Till Magic Point of Sales System
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INTRODUCTION
IMPORTANT:
Smart Express is a multidiscipline application, means it can support different type of

businesses, therefore you may find some options described in this manual which are not
available on the system, and options depend on the licensing agreement while purchasing
Smart. This is great for today’s environment for it gives you the ability to diversify your
business having a single back office system
The following business disciplines are supported by the system, and they are short named
as:
 GROC - Grocery, Supermarkets & Departmental stores
 B&M - Books & Music stores
 ELEC - Electrical Items Stores
 PHARM - Pharmacies
 PHOTO - Photo Labs
 FASH - Fashion or Footwear retailers
 REST - Restaurant or Hospitality
Imagine, having a warehouse with various products and be able to supply goods to your
supermarket as well as your restaurant, and the smart back office takes care of all the stock
and cost controls from a single point!
Where ever possible we have given examples / names of different businesses to make the
reader understand / relate to his businesses
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LOGIN SCREEN
The steps for logging in:

1. Double click the Main Back Office icon in the desktop of your PC
2. Main Back Office will get loaded, and the Logging In screen will appear
3. Enter the User Name & Password
User Name - Enter a valid USER NAME given by the System Administrator
Password - Enter a valid PASSWORD given by the System Administrator
 For first time logging in, use user name and password DEMO. Once logged in, you can
add new users, depending on the user rights
Note: If the user forgets his password, contact the System administrator
4. Click the LOGIN button to log into the system or click CANCEL to go back to the desktop
In case the User name and Password are not accepted, contact the System Administrator
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LOGIN SCREEN
Once you entered a valid user name &

password, the Change Your Default Location
window will appear. Select the location in
which you want to have an access. Pressing
the Close button will now give us the Main
Screen
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CHANGE PASSWORD
If user needs to change his password, press

the Change Password button and the Change
Password screen will appear
The system will ask user to type the old
password. Then he/she will now have to type
the desired new password, type it again in
the Confirm Password to confirm. Press the
Change button to change the password
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MAIN BOX OFFICE MENU
1. File – this main menu contains the most commonly used commands of the Restaurant
Module
Add – this is used to add a new record. By clicking on this button will open a blank record
for you. Add the details of each master and other items
Delete – this is used to delete the current record. Select the record to be deleted and
pressing this button will delete the record
Save – this is used to save a record. This can be used to save new added record or to save
the modifications made to an existing record. Once this button is pressed, it will save the
record details into our system
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Export to Excel – this is active whenever a report window is open. It will transfer the data
in the report to an excel file format
Save As – this is used to save the document with a new filename specified by the user
Print Setup – this is used to setup the document you want to print; locate the printer,
choose the paper layout and the quality
Retrieve
Preview
Print – this is used to print the selected screen details. When you click on this button, it
will start printing in the printer, which you are already connected
Exit – this is used to close any open window
Cancel – this is used to cancel an operation. Pressing this button will cancel the operation
which the user was doing
Send To
Upload
Process Entry – this is used to see all processes created and proceed with its processes
Goods Transit
CRM
Change Default Location – this is used if user wants to change the current location being
accessed
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2. Records – contains command on how to control a record within the system
Edit – this is used to do any modifications to the existing record. When the records are
listed as a table, the records are in a non-editable mode. When you click this button, the
record will be set in an editable mode. Hence you can start editing the record
Search – this is used to search for a record. On clicking this search button, the Code field
(the unique field for every master setup or any other setup) becomes blank. Now you type
the new code number, which you want to search for. After typing the code number, press
the ENTER button, the required record will be listed, if it is available in the system
First – this is used to scroll to the first record
Prior – this is used to scroll to the previous record
Next – this is used to scroll to the next record
Last – this is used to scroll to the last record
Detail Insert – this is used to insert a detail to an active window. In some windows, this
is disabled which means that user cannot add detail
Detail Delete – this is used to delete a detail to an active window. In some windows, this
is disabled which means that user cannot delete detail
Graph
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3. Master – contain the master data that is static which means the records do not change
very often. Also these master settings will be used very often in all other areas
Products – when this is clicked, a drop-down is shown containing the Group, Button
Creation, Material Master, Menu Items, Category, Brand and Packing which are used to
create or modify the products master file
Supplier – when this is clicked, the Supplier File window will appear which contains details
about the supplier of the products
Customer – when this is clicked, the Customer Maintenance window will appear which
contains details about the customer
Other – when this is clicked, a drop-down is shown containing the Location, Country, Area
Master, Currency, Cost Type, MIS Codes, Purchase Types, Price Group, Budget, Hourly Bill
Setup and Ethnic Group which contains all the records for each master file
POS – when this is clicked, a drop-down is shown containing the Credit Card, Fast PLU's,
Cooking Method and Waiters which contains all the records for each master file
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4. Inventory – contains command which are related to the management of the inventory of
all the products
Adjustments – when this is clicked, the Adjustment window will appear which contains all
the adjustments made to the stocks for a specific location
Transfer – when this is clicked, it shows other two options, Transfer which is used for the
Transfer of Products to a location and Transfer Receipt window if transfer has been
acknowledge by the receiver
Stock Count – when this is clicked, the Physical Stock Count window will appear which
contains the stock count left for an item for a specific location, shown in the Qty Diff
column. It is computed as the Count Qty minus the Stock Qty. If the Qty Diff shows a
negative number, it means that the Stock Qty needs to be updated
Opening Balance – when this is clicked, the Opening Balance window will appear which
contains total amount left for an item for a specific location
Material Request – when this is clicked, the Material Request window will appear which
contains a request form for an item, the quantity and the unit price. This request is
subject for approval
Batch Adjustment
Branch Distribution – when this is clicked, the Branch Distribution window will appear
wherein items can be distributed to different multiple locations
Cardex – clicking this will let the user view the history transaction of the item
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5. Purchase – contains command which are related to purchasing / ordering an item
Purchase Order – clicking this will let user create a purchase order, approve the purchase
order and create a purchase order entry from a wizard
GRN – clicking this will let user creat an entry for GRN items
Purchase Return – clicking this will let user create an entry for all items to be returned to
the supplier
Production – clicking this will let user create an entry for production purposes
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6. Processing – contains command which are related to the processing of the purchased item
GRN / Invoice / ADJ / Transfer – when this is clicked, it allows users to process multiple
transactions
Physical Stock – when this is clicked, user can specify whether to freeze or process the
stock as full or partial
Opening Balance – when this is clicked, the Opening Balance window will appear which
contains total amount left for an item for a specific location
Pos Processing – when this is clicked, the sale of a specific location will be uploaded and
processed
Cost Re-calculation
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7. Reports – contains command which are related to the generation of reports for the master
file, inventory, purchase and sales
Masters – this will generate reports for master files

Inventory – this will generate reports for all inventory transactions
Purchase Report – this will generate reports for all purchases transactions
MIS Report – this will generate reports for analytical purposes of the management level
MIS Sales – this will generate sales related reports
POS
F&B Reports
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8. Window – contains options on how to align active windows
Vertical – clicking this will line up all active windows vertically with each other
Horizontal – clicking this will line up all active windows horizontally with each other
Cascade – clicking this will make all active windows movable along the work area
Layer – clicking this will place all active windows on top of each other
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9. Utility – contains command on setup and other modifications to the application
Download – used to download information to a specified location or machine

Upload – used to upload data from file to a POS machine
Recipe Items Cost Update – used to update the menu items cost either by the average
cost or last net cost
User File – used to change settings of a user, the access location, access level and add
other information
Company Setup – this is where the company details & other start-ups are entered
Menu Capture – this is a list of all the menu of the application
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DW Export – this is used to customized data window

DW Setup – this is used to show the list of all data windows of the application
Document Serial – this is where entry number generation is being setup
Barcode replace – this is used to replace old barcode with a new one, specifying the
location and the old and new barcode
Data Purging – this is used to remove all transactions of the locations entered up to the
date specified
Item Merge – this is used to merge same items so it will refer to only one item
Stock Count Upload
Active Users – this is used to show login details (date and time) of users accessing the
application
Product Master Grn Upload – this is used to upload a file either for GRN or product master
Product Master Upload – this is used to upload a file for product master
Transfer Download
Help – this is used to open the windows help and support. User can also press F1 key
Supervisor Rights – this is used to modify the access rights given to supervisors accessing
the application
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COMPANY SETUP
You have to fill up the Company Setup for the transactions to begin. This is where the
company details & other start-ups are entered
The details to be fed are as follows:
• Code: this refers to the unique code used to identify the company
• Master Location: this refers to the master (main) location of the company
• Name: specify the company name, which is displayed in the documents & reports
• Address: specify the address of the company (can input up to 4 lines)
• Telephone: input the telephone number of the company
• Fax: input the fax number of the company
• Email: input the e-mail address of the company
• Currency: select the currency used by the company from the drop-down (E.g.: DHS/BD etc)
• Item Code Prefix: input the starting number to generate the Item Code for each item.
Normally this is given as the Company Code
• Next Code: continuation number that is for the next item. Automatically updates when
you save the first item
• Barcode type: for the items not having the international barcode, system generates the
barcode. The types can be EAN –13 or EAN - 8
• Next Barcode: this is for the next barcode generated reference in the system so that when
the next barcode generates, it takes from here
• Style-Size: this field should be set to ‘Yes’, if you have color & size (fashion) business.
Otherwise it is ‘No’
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COMPANY SETUP
• Barcode Header: specify the header of the barcode printed on the barcode labels. The
barcode is printed by retrieving the details from the company setup & print
 Allow Minus Stock: this refers whether to allow negative stock for the products or not. If
negative stock is allowed set this field to Yes, else set to No
 Date format: the date format used by the organization. This date format is used internally
by the application to set & retrieve the dates
 Cur Digit: specify the Decimal part of the currency, say 2 /3 depends on the currency
 Retail round: this refers to the Retail price-rounding figure
 Retail Mask: this is the format of the Retail Price used by the system. This shows the
number of integers & decimals used in the retail price entry
 Cost Mask: this refers to the format of the Cost price used by the company for
transactions. This shows the number of integers & decimals used in the cost price entry
 Qty mask: this refers to the format of the quantity field used by the company for
transactions. This shows the number of integers & decimals used in the quantity field
entry
 Report Mask: for the reports screen, how the numbers are showing is set
 Inv Tot Round:
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COMPANY SETUP
 Business type: type of the business the company is dealing with. The available business
types are:
 Retail with Expiry - normal retails business with expiry products
 Retail without Expiry - normal retails business without expiry products
 Retail with Serial - normal retail business with serialized items
 Books / Music - for BookShops / Music Items related business
 Restaurant - for restaurant business
 Gold - for gold business
 Transfer Cost: for Transfer of items from location to location, which cost is used, whether,
Avg Cost, Last Net Cost, Last Supp Price, Retail, Whole Sale Price, Transfer Price
 Report Cost : show which cost in the reports whether, Avg Cost, Last Net Cost or the
FIFO
 Minimum Sales Price:
 Unit Um: specify the default unit of measurement for the business. By default, the unit of
measurement will be PCS
 Ctn Um: specify the default unit of measurement for the carton. By default, the default
carton unit of measurement will be CTN
 Start Period: the Financial Year Starting Date
 End Period: the Financial Year Ending Date
 Next Batch No: this is also a continuation number in the system for the batch numbered
items
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COMPANY SETUP
 Business type: type of the business the company is dealing with. The available business
types are:
 Retail with Expiry - normal retails business with expiry products
 Retail without Expiry - normal retails business without expiry products
 Retail with Serial - normal retail business with serialized items
 Books / Music - for BookShops / Music Items related business
 Restaurant - for restaurant business
 Gold - for gold business
 Transfer Cost: for Transfer of items from location to location, which cost is used, whether,
Avg Cost, Last Net Cost, Last Supp Price, Retail, Whole Sale Price, Transfer Price
 Report Cost : show which cost in the reports whether, Avg Cost, Last Net Cost or the
FIFO
 Minimum Sales Price:
 Unit Um: specify the default unit of measurement for the business. By default, the unit of
measurement will be PCS
 Ctn Um: specify the default unit of measurement for the carton. By default, the default
carton unit of measurement will be CTN
 Start Period: the Financial Year Starting Date
 End Period: the Financial Year Ending Date
 Next Batch No: this is also a continuation number in the system for the batch numbered
items
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COMPANY SETUP
Default Code Section

 Transfer: select whether item reference or Barcode is used for the Transfer transactions.
Also the selected field is used for searching
 Adjustment: select whether item reference or Barcode is used for the Adjustment
transactions. Also the selected field is used for searching
 Stock Count: select whether item reference or Barcode is used for the Stock Count
 Opening Balance: select whether item reference or Barcode is used for the Opening
Balance transactions. Also the selected field is used for searching
 Purch Ord: select whether item reference or Barcode is used for the Purch Ord
 GRN: select whether item reference or Barcode is used for the GRN transactions. Also the
selected field is used for searching
 Purch Return: select whether item reference or Barcode is used for the Purch Return
 Material Req.: select whether item reference or Barcode is used for the Material Req
 Repacking: select whether item reference or Barcode is used for the Repacking
 Quotation: select whether item reference or Barcode is used for the Quotation
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COMPANY SETUP
 Delivery Order: select whether item reference or Barcode is used for the Delivery Order
 Sales Order: select whether item reference or Barcode is used for the Sales Order
 Invoice: select whether item reference or Barcode is used for the Invoice transactions. Also
the selected field is used for searching
 Sales Return: select whether item reference or Barcode is used for the Sales Return
 Inv Print Footer: the Footer for the Whole Sale Invoices can be saved here
Screen Enhancement Section

 Window, Data Background and Field: click on the question mark at the right side of each
of these to select the preferred color. User may have the same or different color for each
 Apply Color: tick the box to apply the selected color
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TOOLBAR FUNCTIONS
The main function buttons looks like the following and each button is explained below:
New - used to create a new record. Click on this button will open a blank record for you.
Add the details of each master and other items
Delete - used to delete the current record. Select the record to be deleted and press this
button will delete the record. Before deleting a confirmation window appears as below with
two options as either Yes or No
If you click Yes, the current record will be deleted. If you click No, the record will not be
deleted and the user will be taken to the department listing screen
Save - this button can be used to save a record. This can be used to save a new record or
to save the modifications made to an existing record. Once pressed on this button, will save
the record details in to our system
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TOOLBAR FUNCTIONS
Print Setup - used to set the print setup. On clicking this button, displays a screen where it
lists all the available printers connected to the system. The window will look like as below
Select the printer through which, you are going to print and press OK. This will print the
selected details
Print - used to print the selected screen details. When you click on this button, it will start
printing in the printer, which you connected already
Edit - used to do any modifications to the existing record. When the records are listed as a
table, the records are in a non-editable mode. When you click this button, the record will be
set in an editable mode. Hence you can start editing the record. When finished, save the
record details. After editing, if you don’t want to save the details or undo the modifications,
press the Close button. This will open up a window with the following options
If you press Yes, the modifications you done will lose. If you press No, you can save the
modifications
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TOOLBAR FUNCTIONS
Search - used to search for a record. On clicking this search button, the Code field (the
unique field for every master setup or any other setup) becomes blank. Now you type the new
code number, which you want to search for. After typing the code number, press the ENTER
button, the required record will be listed, if it is available in the system
Cancel - used to cancel an operation. Press this button will cancel the operation which the
user was doing. This will open up a window with the following options
If you press Yes, the modifications you done will lose. If you press No, you can save the
modifications
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TOOLBAR FUNCTIONS
Scroll icons: are used to scroll the records to the desired position. The available scroll icons are
as follows:
- used to scroll to the first record
- used to move to the previous record
- used to move to the next record
- used to move to the last record
- used to add new details (Like in GRN). Used in the case of detail insert
- used to exit from the screen
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MASTER FILES
Master files contain data that is static which means the records in these files does not change
very often. The master file details can be used in other main files like the product master.
Before any inventory transactions, you have to create the product master. But the following
Master files must be created first before creating the Product Master File
Location Master Ethnic Group
Country Master Credit Card
Area Master Fast PLUs
Currency Cooking Method
Cost Type Supplier
MIS Codes Customer
Purchase Type Category
Price Group Brand
Budget Packing
Hourly Bill Setup Product Master
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LOCATION MASTER
The Location Master file contains the details for the branch location of the restaurant. If a
restaurant has multiple locations, the main branch and all of its other locations should be
defined in this window
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LOCATION MASTER
Code: specify a 3-digit unique code to identify each location or branch

Name: specify the name of the branch. This description is used in reports & other
transaction entry screens, while you select the location code.
Price Group: the price group for the location. Select from the drop-down list of price group
which is also created in the Price Group Master. Different locations can have the same price
group.
Type: the location type which can be Internal or External. Internal location means that we
keep track of the inventory of the stocks, while an external location means that we don't
keep track of its stocks
Currency: the currency for the location. Select from the drop-down list of currency which is
also created in the Currency Master. The currency master should also be filled up before
entering the location details.
Rate: specify the current exchange rate for the selected currency
Negative Stock: specify whether negative stock will be allowed in the location (select Yes) or
not (specify No). Some businesses allow having negative stock
Download File Name: specify the file name when the product details have to be downloaded
from the locations (retail branches). The downloaded product details can be used in the
branches
Upload File Name: when the daily sale is closed in a branch, some form of file is created in
the branch with the sale data. The sale data file has to be uploaded to the main warehouse
or server in order to process. The location in which the upload file resides is to be specified
here for further processing.
Expiry Items: specify whether the location accepts expiry items (select Yes) or not (select No)
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LOCATION MASTER
Delivery Address: specify the delivery address for the location (can take up to 4 lines), where
the delivery and receiving of stocks will go. This address is also used for delivery reports
Billing Address: specify the billing address for the location (can take up to 4 lines), which is used
to send in payments / billing
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COUNTRY MASTER
The Country Master file is created to keep track of all the countries along with its currency.
Enter all the details for the country
Country ID: specify the unique code (maximum of 10) to identify the country. This id can be
used to keep track of the country and in the search option. Also the code and name will be
displayed in other transactions.
Country Name: specify the complete name of the country
Currency: select the currency of the country from the drop-down list which is also created in
the Currency Master. The currency master should also be filled up before entering the location
details
Region: specify the region of the country (optional)
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AREA MASTER
The Area Master file is created to set the different areas of the company. Each area is equivalent
to a cost center which is used to divide the company
Code : specify the 3-digit unique code to

identify the area. Each area has got a
different code
Name : specify the name of the area
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CURRENCY MASTER
The Currency Master file is used to store details of all the available currencies, which the
company is dealing with. The exchange rate of each currency can also be specified. Once the
currency details are specified, those details can be used in other master files
ID: a unique 3-char code used to identify each of the currencies

Name: the complete name of the currency
Rate: the exchange rate of the currency against the local currency
Order No: number in list (optional; may or may not be in order)
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MIS CODE MASTER
The MIS (Management Information System) code Master file is used to create the MIS codes
which the management can use to filter items of large groups and subgroups
Code: specify a unique code (maximum

is 20) to identify each code
Description: is a descriptive name for

the MIS code
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PURCHASE TYPE MASTER
The Purchase Type Master file is used to create purchase type which is used in other master
files
Type: specify a unique code

(maximum of 20) to identify each
purchase type
Description: is a descriptive name
for the purchase type
Posting Type:
Fixed Assets – items that are
purchased for the company
itself
Inventory – items that are
purchased by the company
which are to be retailed
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PRICE GROUP MASTER
The Price Group master file is used to create the price group to be used in other master files.
This serves as the basis for restaurants having the same item but with different prices according
to their locations
Price Group: specify a 3-digit unique code to identify each price group
Description: is a descriptive name for the price group
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CREDIT CARD
The credit card master can be filled with the credit card details with the credit card commission.
This will help the user that the Credit Card Amount will be posted to the appropriate account
after deducting the commission which is payable to the bank
Card Id: card ID number (maximum of 3)

Card Name: complete card name for each card
Card Rate: the commission rate to be given to the bank which can be deducted from the total
amount which will be posted appropriately
Upd Flag: default value of YES
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CREDIT CARD
Type: the type of posting of the Credit Card Amount in Accounts. There are 2 types – GL or AR
If GL, it will be directly posted to the Account, in the Chart of Account
If it is AR, it will be treated as a Customer and in Accounts, you can use the Receipt Module to
receive the money
Account: in the case of GL, you can specify the Chart of Account Number and in case of AR,
specify the credit Customer account code so that it will be posted directly to the credit
customer account
Comm Acct: if Card Rate is specified, specify the Commission Account to which the
commission will be posted
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SUPPLIER
The details of the Suppliers of Products are entered in this file. Once the supplier details are
entered, those details can be used in the product master & the transaction files. User can also
search for the supplier. This helps to ease the handling of the suppliers
Supp Id: this code uniquely identifies the supplier. Each supplier must have a unique ID. Specify
the ID as number or character or both
Name: the name of the Supplier
Contact: the contact person in the company
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SUPPLIER
Address: the address of the supplier which can be up to 4 lines. This address will be used by
the system in generating reports like purchase order etc.
Phone: the telephone number of the supplier. Two telephone numbers can be entered for a
supplier. Input at least one number
Fax: the fax number of the supplier
Email: email address of the supplier
Mobile: mobile number of the supplier (can be mobile number of the contact person)
Payment Term: the payment term of the company with the supplier. It can be cash against
delivery, 30 days credit or 45 days credit etc.
Country: the Country of the Supplier. The country lists from the Country master file.
Credit period: the credit period given by the supplier to settle his payments.
Cur Id: Select the currency from the list. All the saved currencies in the currency master will
be listed. When you select one, the code will be selected along the currency name.
Active/Inactive: Select whether the supplier is active or not. If the supplier is active, then
only you can do transactions with the supplier.
Led Group: if the suppliers are created in the Accounting System and are linked to the
Restaurant application, you have to select the Ledger Group of the supplier. The ledger
group is used to group the entire supplier in to one account and track the transactions for
them in the accounting system. If only the Restaurant application is used, no necessary to
select the ledger groups. You can press F5 or double click on the field to list all the available
ledger groups
More Info: This button will take you where you can enter more information to the supplier,
such as purchaser name, e-mail addresses, faxes, telephone numbers etc
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CUSTOMER
The Customer file is used to store details of the customers. If you are using the Financial
Accounting System, then the customer details has to be entered through the accounting
system and the users of the back office can view the data. You have to enter the customer
details in the accounting system & link those details in the restaurant application
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CUSTOMER
Cust Code: a unique code (maximum of 6) to identify the customer. The code can be used
later to search for the customer
Name: the complete name of the customer / company
Contact1: the name of the contact person in the company
Address: the address of the customer which can fill up to 4 lines. This can also be used to
send invoices and in generating reports
Country: select the country of customer from the list
Price Group: select the price group from the price group master; it will then show the name
of the price group. The selected price group is used to invoice the customer. So the invoice
goes with the selected price
Payment Term: select the payment mode from the list
Phone: the customer’s contact telephone number
Mobile: the customer’s contact mobile number
Fax: the customer’s fax number
Area: the area of the company, which is dealing with the customer. Select from the drop-
down list of available area
Salesman: select the name of the salesman who is dealing with this customer. The list of sales
men is available from the sales man master setup
Currency: select the currency from the currency master file
Credit Days: the credit period, number of days to calculate the due date. So the specified
credit dates are available for the customer to pay the balance / amounts
Credit Limit: the amount allowed for the customer. The customer can have transactions up to
the specified credit limit only
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CUSTOMER
Credit Balance: the amount maintained on behalf of the customer. As the customer continues
credit purchase from the company, the credit amount of pay goes on increasing. When he pays
some money, it will be deducted from the total and the balance will be displayed
Inactive: select whether the supplier is active (Yes) or not (No). If the supplier is active, then only
you can do transactions with the supplier
Disc Per: this indicates whether customer is given / not given discount
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BRAND MASTER
The Brand Master file contains the information about the various brands of the items. The
Brand Master helps to create the different brands of the items and use later in the Product
Master. If the Brand details are specified in the Product Master, later reports are available to
list the items based on the Brand and this helps to make promotion and other things
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BRAND MASTER
Brand : a unique code (maximum of 20) for each brand

Name: the name of the brand
Address: address where brand is made
City: city where brand is made
State: state where brand is made (optional)
Post Code: postcode where brand is made (optional)
Country: the country where brand is made
Contact: the contact person’s name
Designation: the designation of the contact person
Phone : the phone number of the contact person
Fax: the fax number of the contact person
E mail: the email of the contact person
Remark: remarks on the brand (if any)
Upd Flag: used by the system, to flag that there has been an update to this brand
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PACK MASTER
The pack master helps the user to create the different packing of the item. It is also possible
that for one item, there is different packing, which needs to be defined. Packing for
promotional purposes, can also be created here
Pack ID: enter the pack Id as 3 character

code
Description: enter a complete pack

description
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PRODUCT MASTER
Restaurant items are usually grouped in order to identify in which group the items belong to,
and those groups are defined in the Group Master. It allow to have 3 levels of groups, the
Group, Sub Group and Sub-Sub Group
Group Level
The Group file includes all Groups of products of the restaurant (E.g.: Hot Beverages, Tea
Selection, Fresh Juices etc.)
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PRODUCT MASTER
Code: is a unique 2-character which is used to identify the Group

Description: is a descriptive name of the group
MIS Code : MIS Code is used to denote one grouping for the Groups
Markup: this refers to the profit margin for the group. This is the default prices markup that
you like to have when you are creating an item. The system will calculate the retail prices at
the time of item master creation, but can be changed by the user
Dept Item: this includes the barcode that the system will assign, when there is a department
sale
Type: this specifies whether the item is a retail item or restaurant item
Division: this code id used to group different Groups and this helps to post the Sales /
Purchases of the items to Accounts
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PRODUCT MASTER
 Creating a Group
In the Group Window, click FILE, and then ADD in order to add new Group item. You may
also click the button in the tool bar. The new group will be automatically added at the
bottom. Fill all the columns with the details.
 Editing a Group
In the Group Window, select the group you want to edit by clicking on the row. Click the
button in the tool bar. Edit the columns you wanted to change
 Deleting a Group
In the Group Window, select the group to be deleted by clicking on the row, click FILE,
then DELETE. You may also click the button in the tool bar.
Once done with the changes, click FILE, then SAVE, in order to save the new group or the
modifications made to the Group Window. You may also click button in the tool bar
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PRODUCT MASTER
Sub-Group Level
The Sub-Group includes the smaller groups of products specific in one Group Level of products
of the restaurant (E.g.: Food is the Group, Meat, Grocery, Condiments, Vegetables are the Sub-
Group Level)
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PRODUCT MASTER
Code: is a unique 2-character which is used to identify the Sub-Group

Description: is a descriptive name of the sub-group
Markup: refers to the profit margin for the sub group. You must input the markup percentage
Calc Flag: This field refers to whether the Markup for the Sub Group is based on Cost price or
Retail Price. You must double-click in order to select the option
Sub Code
MIS Code
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PRODUCT MASTER
 Creating a Sub Group within a Group

In the Group Window, double click on a GROUP item. The Sub-Group for Group
window will appear. Click FILE, and then ADD in order to enter Group. You may also click
the button in the tool bar. The new sub-group will be automatically added at the bottom.
Fill all the columns with the details
 Editing a Sub-Group
In the Group Window, select the subgroup you want to edit by clicking on the row. Click
the button in the tool bar. Edit the columns you wanted to change
 Deleting a Sub-Group
In the Group Window, double click on a GROUP item. The Sub-Group for Group window
will appear. Select the group to be deleted by clicking on the row, click FILE, then DELETE.
You may also click the button in the tool bar
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BUTTON CREATION
Button Creation for the Products Master means the creation of the buttons of all those items
created in the Group and Sub-Group Level to be displayed in the Restaurant System
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BUTTON CREATION
Dept Code: used to identify the Group. It is the combination of the Code and the Description.
Choose from the drop-down to select the group (from the Products Group Master)
Index No: a unique identification of the item which is usually numbers
Price Group: choose from the drop-down on where group should the item will get the price
(from the Price Group Master)
Description: description (Name) of the group. This is automatically filled-up
Valid: this specifies whether the item will be displayed (value of Y) or not to be displayed
(value of N) on the screen. Default value is Y
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BUTTON CREATION
 Creating a Button Entry
In the Dept Button Window, click FILE, and then ADD in order to add Button. You may
also click the button in the tool bar. The new button will be automatically added at the
bottom
 Editing a Button
In the Dept Button, select the button you want to edit by clicking on the row. Click the
button in the tool bar. Edit the columns you wanted to change
 Deleting a Button Entry

In the Dept Button Window, select the button to be deleted by clicking on the row, click
FILE, then DELETE. You may also click the button in the tool bar
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MATERIAL MASTER
After all the other Master files are created and filled with details, we can now proceed with the
creation of the PRODUCTS MASTER FILE thru the Material master window. The Products Master
file contains information of all the products for the restaurant (type Material). Some fields to be
created in this file are dependent on other Master files
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MATERIAL MASTER
Group Code: type the required Group code or select through the drop-down list of materials
Sub Group: type or select from the drop-down list of relevant sub-group code. The description
of the selected Sub Group is displayed in front of the code.
Sub Sub Group:
Note: Group & Sub Groups are necessary for all the items and the Sub Sub Group is not
mandatory.
Scallable Item: this refers to the setup of what the barcode will generate when it scan the
item. It can be the price, weight or quantity of the scanned item. By default, this is NO for all
the items.
Barcode: this refers to whether the product is a bar-coded product or not by selecting from
the drop-down list. If YES is selected the barcode number must be entered. If No the barcode
will be generated automatically and displayed after the item is saved in the system. The
barcode type can be selected as EAN-13 or EAN-8. So the generated barcode will be 13-
number / 8-number one.
Supplier: this field refers to code of the supplier. Either type the code or select through the list
from the Supplier Master by pressing F5 or double click on this box to open the supplier list
window
Item Reference: a code provided by the supplier for each item which is entered in this field.
For one Supplier, there is no duplication for 2 items with the same code. But 2 suppliers can
give the same code to 2 different products.
Description: a detailed description of the product with a maximum of 60-characters. If Arabic
name is available for the item, it can also be entered here.
Short Des: a short description of the product which is usually printed on the POS invoice. If
Arabic name is available for the item, it can also be entered here.
Item Code: this is automatically generated by the system which the user cannot change. This
code id is used by the system to link the related data in different tables like the More Price,
More Barcode, More Pack, Re-Order Stock etc
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MATERIAL MASTER
UM: the unit of measurement for selling also known as the pack type. Select through the
drop-down list of available pack type from the pack master file. The default packing value is
PCS
Pack Qty: this refers to the quantity of an item to be packed as per the specified packing type.
This quantity should be set correctly as this will be used in the stock report and also to know if
the stock has increased or reduced
Packing: the packing type of a single unit in the pack qty. This can be the weight / volume. If
there is nothing to specify, keep it as PCS.
Item Type: this refers to the type of a particular item. Select from the available item type
Stock – refers to items which the system keeps stock of
Non Stock – refers to items which the system does not keeps stock of
Discontinued – refers to items that does not want to sell anymore
Consignment – refers to items which you keep in your shop as for consignment
Stock Type: refers to the type of stock type by selecting from the available stock type
Regular – normal stock item
Expiry – items that you want to follow up for the expiry details
Serialized – items that have unique serial number
Color–Size – items that contain its color and size information
Raw Material – this option is used to enter raw materials
Combined Item – this is used to combine items together and to sell as a single unit
Dept Item – this is used to create dept items for dept punching in the retail sales
Entry Date: this refers to the date the product was entered in the system which appears
automatically
Origin: the origin (country) of the product
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MATERIAL MASTER
Last Net Cost: this refers to the last landed cost of the product
Avg Cost: average cost of the item, usually calculated by the system. This is calculated at the
time of receiving the items, based on Weighted Average Method which the user cannot edit and
change the price.
Last Recvd Price: this displays the last purchase price of the item along with the currency & last
supplier
Last Supp: last supplier code, updated whenever an item is received
Brand: the brand to which this item belongs. Select from the drop-down list available in the
brand master
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BARCODE
This facility is used for entering items having more than one barcode, and for entering different
barcodes for the same item with multiple packing. If the prices are different then you should
create a different price level (more prices tab) and enter that price level against the
corresponding barcode in this screen. Whenever this item is sold, the system can use the price
against this price level
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BARCODE
By default, the PCS barcode is entered in the main screen and it appear in this screen
automatically. It also takes the description and price level as 1 for PCS.
Barcode: an 8-digit or 13-digit unique new code for the product
Short Des: the short description of the barcode, this is usually the same as the item name
Price Lev: the price level. This can be 2, 3, 4 etc. which is for the more packing
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STOCK
This facility enables the user to see the current available stocks of the selected product, locations
wise. This is not for the user to entry any data. This screen gets updated with the stock data for
each location
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STOCK
Location: location code with the name
Units: number of units of the product in a particular location, in basic unit of measurement
Avg Cost: average cost of the product in a particular location
Net Cost: net cost of the product in a particular location
Supplier: last supplier of the product in a particular location
Rec Price: last received price of the product in a particular location
Pack Qty: last received pack quantity of the product in a particular location
Currency: last Received currency of the product in a particular location
Rec Date: last Received date of the product in a particular location
Net Cost2: default value is the same as the Net Cost
Net Cost3: default value is the same as the Net Cost
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MORE PRICE
This facility is to enter price details of the selected product. Each item can be set to have three
prices. These three prices can be used for different purposes.
Retail1 is used as the selling price of the item. Retail2 & retail3 can be used as transfer price or
wholesale invoice price. Prices of the item for different price level are entered here. Prices for
different price groups are also entered here.
Special price details of the product are entered in this tab. The user is supposed to enter the
special price and the date from and to which the price is valid. Only during this period the special
price will be considered. Also the user has to download and upload the data on the day on which
he is planning to give special price
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MORE PRICE
Price Group: the relevant price group for the location which is useful for restaurants having
different prices in different locations for the same item. Others should keep this number same
(ie 001).
Level: by default there will be one entry, which contains the price details of the main barcode.
If the product has more than one price, (i.e.: multi-pack item, 1pcs price, 6pcs price etc.), you
can enter those items with multiple price levels of the product in the location (specific to that
group). This allows the users to have multiple prices for the same item, mostly used for
multiple pack items where the price is attached to a barcode.
Pack Id: select the packing for which the price is to specify.
Retail: retail price of the particular packing of the product for a particular price level and price
group.
Retail-2 (W/S): retail2 price of the particular packing of the product for a particular price level
and price group.
Retail-3 (TR Price): retail3 price of the particular packing of the product for a particular price
level and price group.
Change date: information on the date of price change
User: user who changed the price
Spl price: special price which is used for promotion/discount sales time.
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MORE PRICE
Valid from: the start date on which the special price is valid
Valid to: the end date on which the special price is valid. The special price will automatically go
back to normal after this period. This is valid only in the POS
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MORE REF
This facility is to enter more than one supplier that supplies the same item. The reference of the
item can be same or different, but one supplier can only have one item with a specific reference
number. So for the same item from two different suppliers, there will be two reference numbers.
While purchase of the item from the supplier, this reference can be used
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MORE REF
Supplier: enter the new supplier code / search for the code
Name: when the supplier is selected, supplier name will come automatically
Item Ref: the item reference number for the supplier for that item
Type: set by the system as Master or Extend. Master means the master supplier as per the main
screen. Others will be extended suppliers
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RE-ORDER
This tab is used to enter the reorder details of the item. The minimum, maximum and reorder qty
by location is to be fed in this screen. The Re-Order level of the items can be used to generate the
LPO for that item. In LPO, there is option to generate the PO based on the Re-Order level of the
items
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RE-ORDER
Barcode: the barcode will appear automatically

Location: select the location for which reorder is going to be set from the drop-down list of
available location in location master
Name: name of the location will appear automatically when location is selected
Pack ID: select from the drop-down list of available pack id created from More Packing tab
Min Qty: the minimum quantity of order for an item
Max Qty: the maximum quantity of order for an item
Quantity: The qty to be ordered, when reorder level is reached
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MORE PACKING
Additional packing for the item is entered in this tab. There can be multiple packing for the item
as CTN, DOZ, 6PCS, BAG etc. So that packing has to specified here with the pack qty. The pack
qty should be correctly specified, as it matters the stock of the items while purchase and sales
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MORE PACKING
This tab should be updated with proper data before specifying the More Barcode and More
Price. This facility is important in the terms of Pack Quantity and the Stock details. By default,
there will be 2 packs as PCS and CTN. The Packing description and the qty are updated from
the main screen itself
Pack ID: select from the drop-down list of pack ID available from the pack master
Packing: the packing description for the pack
UM Units: number of UM units per pack
Weight, volume: measurements (not mandatory)
Purch UM: default purchase UM. This will be selected automatically while entering item in
GRN. But user can change this in GRN
Sale UM: default sales UM. This UM will be selected automatically while entering item in
Invoice. But the user can change this in the Invoice
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DOWNLOAD
This option is used to transfer the item from the product master to the POS database. Different
modes of data transfer can be from database to database or database to a file
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DOWNLOAD
1. User can select items to be downloaded by checking the tick-boxes. By default, Selected
Item is already checked to download information about the current item. If downloading
other information aside from the current item, click other tickbox
2. Items to be downloaded can be filtered by its Group, SubGroup or Location
3. Select the POS Model to which the downloaded file will be sent to. At present, the models
used are:
a. PDT, Scale (directly to the weighing scale machine), Direct (direct to the database),
Direct Multi (directly to 2-3 databases)
b. NCR is used for download of file to a specific company using this machine
4. Clicking the Process button will proceed to download the file
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CARDEX
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CARDEX
The Cardex is the transaction history of a single item. Transaction history can be set to
specify a period range to be viewed by entering values in Date From and Date To. It also
helps to see transactions like GRN, LPO etc
Item Ref: a supplier code for each item

Code: the unique code of the item
Barcode: the unique barcode of the item
Description: description of the name
Pack ID: the pack id specified for the item
Packing: the packing specified for the item
Unit Qty: the minimum quantity of the item as per the packing
Group: the group to which the item belongs to
Sub Group: the subgroup to which the item belongs to
Sub Subgroup: may or may not be specified
Sort by Date: check the box if user wants the transaction to be sorted by date, but by default
it has already been sorted
Opening Bal: the opening balance of an item at the time it has been entered to the system
Date From and Date To: the start date and end date of the transaction that user wants to
generate
Date: date of the transaction
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CARDEX
Type: the type of transaction made

AD – adjustment PI – post invoice
GR – goods received PR – purchase return
IN – invoice SR – sales return
OB – opening balance TR – transfer
Doc No: this is the entry number of the transaction
Quantity: the current quantity of item in the system depending on the transaction type
Balance: the current stock of item in the system
Tran Amt: the net amount of the transaction
Tran Total: the total amount of the transaction
Location: the location on where the transaction happened
Loc To: in case of a Transfer type of transaction, the transfer location of the item is shown
Avg Cost: the average cost of the item
Net Cost: the net cost of the item
Total Cost: the total cost of the item (Avg + Net)
Supplier: in case of Goods Received type of transaction, the supplier name of the item is
shown
Batch No: in some cases that the items are in batch, the batch number is shown
Exp Date: the date that the item will expire is shown
Quantity: quantity of the item
Weight: weight of scalable items
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MENU MASTER
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MENU MASTER
After the products have been created and filled with details, we now proceed with the
creation of the Menu Master File. This master file contains information of the menu created
from all the products, which the restaurant will then serve
Group: the group to which the menu belongs to

Sub Group: the subgroup to which the menu belongs to
Sub Sub Group:
Menu ID: specify a unique menu ID for an item
Supplier: select from the drop-down list of available supplier from the supplier master file
Description: descriptive name of the menu
Short Des: a short description of the menu, usually the same as the description
Item Code: the system will automatically generate the item code for every menu entered
Item Type: select from the drop-down list of item type available
Stock Type: select from the drop-down list of stock type available (regular, expiry)
Entry Date: date when the menu is created
Cooking Method:
Price: specify the price of the menu
Qty: specify the quantity of the menu
Cost: this is auto-generated for every menu, adding the amount of all the recipe of the menu
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MENU MASTER
MORE UNITS TAB
Unit Code: specify the unit code of the menu

Description: descriptive name of the menu
Cost: the cost adding the amount of all the recipe of that menu
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MENU MASTER
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MENU MASTER
MORE PRICE TAB
Price Group: specify which price group the menu belongs to

Level: specify the level of the menu
Unit Code: specify the unit code of the menu
Change Date: specify the date of the change in the menu
User: specify the user that made the changes
Spl Price: specify any special prices for the menu; this is usually used for promos
Valid From: specify the start date the special price of the menu will take effect
Valid To: specify the end date for the special price of the menu
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ADJUSTMENT
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ADJUSTMENT
When a location is having an inventory of all its products and a discrepancy is found, this has
to be logged and adjusted. The Adjustment window is used to log all the changes made so
the system stock is now equal to the physical stock
Location: shows the location / branch in which adjustments are being logged
Date: date of the adjustments made
Type:
Qty–Cost Adjustment – this type is used to increase or decrease the stock. The total
number of the units to be increased or decreased corresponds to the pack selected. If
you want to reduce the stock, enter the units with negative (minus) sign.
Damage – this option is used when you want to reduce the stock due to some
damage. Quantity should be entered with negative sign
Cost Adjustment – This option is used to increase or decrease the average cost of the
item. In this case the quantity field should be kept empty. The total value for the
basic unit to be increased or decreased for a particular item should be entered in the
unit price column. For calculating the total value only processed stock should be
considered
Reference: shows the reference number (if any) for the adjustments made
Reason: shows the reason for the adjustment, why it is being logged
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ADJUSTMENT
Entry No: shows the entry number of the adjustment; this is system generated
Total Amount: shows the total amount after the adjustment is logged and made
LN: line number of the item which appears automatically
Item: select / enter the item code / barcode of the item for which adjustment is to be made
Description: description of the item will appear automatically based on the selection
Pack Id: select the pack id of the item

Packing: packing details for the selected pack will appear automatically
Unit Qty: Enter the quantity in plus / minus symbol for the item to which adjustment is to be
made. For the Qty-Cost Adjustment & Damage, this column should have the value in plus (+)
/ minus (-)
Unit Price: The unit price of the item (for Qty-Cost Adjustment and damage) will appear
automatically from master and no need to change. For the Cost Adjustment, the total
amount to be adjusted is to be specified. The Cost Adjustment Amount is calculated based
on the following. If the cost of the item needs to be changed, take the difference of the old &
the new cost and multiply with the current quantity. Now if the cost is needed to increase,
enter this value in plus (by default it appear as plus only, no need to specify the symbol) and
if the cost is to be decreased, enter the value as minus value
Batch No: if the item is an expiry Item, the batch number can be specified
Exp. Date: if the item is an expiry Item, input the expiry date of the Item
Tot Amount: system automatically calculates this value by taking the Qty and the Unit Price
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TRANSFER
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TRANSFER
The Transfer option enables the user to enter details of items to be transferred between
different locations / branches in the same organization. A location can be warehouse or sales
outlet such as supermarket. Transfer data can be retrieved from material request made
Entry Date: system date of when the transfer is to be made

Location From: select the location from which items are transferred
Location To: select the location to which items will be transferred
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TRANSFER RECEIPT
Transfer Mode: select any from the options (if any)

Remark: enter any remarks for the transfer of items
Entry No: automatically generated by the system
Type: select the type of the transfer
Normal: mainly used option to enter the transfer
Replacement: if items to be transferred are for replacement
Goods in Transit: this option is used to enable the receiving area, to specify the qty
they received irrespective of the transfer from the From Location
Transfer Return: this is to make sure that if the items transferred are return back and
that time, system should pick up the same cost as it transferred
Ref No: If you are retrieving the transfer data from a Material Request, enter the MR number
in this field and click the Material Request button. This will pull all the items from the
Material Request
LN: automatically generated by the system
Item: select / enter the items' barcode / item ref number to be transferred
Description: this will appear automatically, when selected
Pack Id: select the pack id of the item
Packing: packing details will be generated automatically
Quantity: enter the quantity to be transferred based on the Pack Id selected
Cost Price: the units price of the item. It can be the Transfer Price for the item
Amount: total amount of the items to be transferred
Batch No: if the Item is an expiry Item, the batch number should be specified
Exp. Date: if the item is an expiry Item, input the expiry date of the item
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TRANSFER RECEIPT
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TRANSFER RECEIPT
When the Transfer is saved, the Stock will be updated for both the locations. If the Transfer
Type is Goods In Transit, Stock can be seen that it is updated. But for the Receiving end, they
can enter the Receipt Voucher so that the final update will happen
While the Transfer Entry with the Goods In Transit option ticked, then the screen will look like
as follows:
Next to the Transfer Type, will be an Approval Button. After the data entry, the user has to
approve the transfer which will generate the Transfer Receipt. When you go to the Transfer
Receipt, the Transfer Entry can now be seen. When the Transfer via Goods in Transit is
approved, it can’t be edited. The Transfer Receipt screen will look like as follows:
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TRANSFER RECEIPT
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TRANSFER RECEIPT
This Transfer Receipt screen is automatically generated. An Approve button is present for the
receiving person to confirm that he has received the exact quantity send from the source
location. In case the receiving location received only a portion, not the full quantity, user can
change that quantity so the stocks will be updated only by the quantity he specified
The columns in the screen are the same as the one in the Transfer screen and this is not for a
data entry purpose. See the quantity transferred is correct and if wrong, correct the item. If
there are any changes, press EDIT, enter the change and SAVE the entry. The entry is the same
as the TRANSFER entry itself
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STOCK COUNT
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STOCK COUNT
This window serves as the inventory of all the items of one location. It lists all the items and
its corresponding stocks (physical stock and system stock). Then it will compute the
difference (if any) and be shown in the Qty Diff column. If the Qty Diff shows a negative
number, it means the Stock Qty needs to be updated
Location: code and name of the location, select from the available location from the drop-
down list
Date: specify the date the stock count takes place
Type:
Normal – this is the default value and most commonly used
Direct
Partial – this is used when not all the items in the group or subgroup will be included
in the stock count
Temporary – items are entered temporarily for checking purposes
Remark: place any remark to the stock count (if any)
Entry No: shows the entry number of the physical stock count; this is system generated
Stock Keep No:
Reference No: shows the reference number (if any) for the adjustments made
Item: shows the item reference of the product as per defined in the material master window
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STOCK COUNT
Description: shows the name of the item

Pack ID: shows the pack id of the item
Packing: shows the packing of the item
Count Qty: input the number of physical stocks left of an item
Cost Price: shows the cost price of the item
Tot Amt: shows the total amount of the stocks left; computed as Count Qty * Cost Price
Stock Qty: shows the system stocks left of an item
Qty Diff: shows the difference between the physical and stock count. It is computed as the
Count Qty minus the Stock Qty
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OPENING BALANCE
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OPENING BALANCE
The Opening Balance window is used to enter details for every new item / product purchased
by the location. The item should be entered first in the Products Master file, so that it will
appear in the drop-down list when adding entry. Also, all new items should only be entered
once using this facility
down list
Date: specify the date the stock count takes place
Reference No: enter the reference number (if any)
Remark: place any remark to the stock count (if any)
Entry No: shows the entry number of the physical stock count; this is system generated
Item: shows the item reference of the product as per defined in the material master window
Item Ref: shows the item reference of the product as per defined in the material master
window
Pack ID: shows the pack id of the item
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OPENING BALANCE
Quantity: input the quantity number of the new item
Unit Price: shows the cost price of the item
Tot Amt: shows the total amount of the new item; computed as Quantity * Unit Price
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MATERIAL REQUEST
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MATERIAL REQUEST
The Material Request window is used to enter request details for items / products. Request
rate depends on the location and reason such as; not enough items or there are no items left
Location: select from the drop down list of available location
Entry Date: date of request

Purchase Type:
W/H – if requesting from warehouse
Branch – if requesting from a branch
Supplier – if requesting from a supplier
Type:
Direct – default value; user manually enters the materials to be requested
Reorder – when this type is selected and user clicked on the retrieve button, all the
reorder items specified in the material master window will be retrieved
Template – draft entry of the request
Reference: enter reference (if any)
Remark: enter remark (if any)
Entry No: shows the entry number of the request; this is system generated
Deliver Date: specify when the requested items should be delivered
User: current user generating the request
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MATERIAL REQUEST
Item: item code of the item to be requested
Description: automatically populated after selecting the item code
Pack ID: automatically populated as per the pack id of the item defined in the product master
file
Packing: automatically populated as per the pack id of the item defined in the product master
file
Unit Qty: specify the number of items to be requested
Cost Price: amount of the item to be requested
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BRANCH DISTRIBUTION
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BRANCH DISTRIBUTION
Branch Distribution window is used if one location wants to transfer items to multiple
locations.
Entry Date: date of request

Location From: location from where the item is coming
Entry No: shows the entry number of the branch distribution; this is system generated
GRN No: this is populated only if the selection in the drop-down list is GRN. If Direct (default
value) is selected, leave this blank
Location To: can specify one or multiple locations to which items are to be distributed
Item Ref: shows the item reference of the product as per defined in the material master
window
Pack: shows the pack of the item
Tot Qty: shows the total number left for the item to be distributed
For the next columns, enter the quantity to be distributed per the location added
Balance: shows the remaining items left after it has been distributed
Price: shows the cost price of the item
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PURCHASE ORDER ENTRY
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A location can purchase items from suppliers. One way is by creating a Local Purchase Order
(LPO) entry wherein the location can purchase directly from its suppliers
Purchase order can be entered in three different ways:
1.Directly enter the PO
2.Create a Material Request and retrieve it from a Material Request. Material requests are
made by the locations and the central office can convert that Material Request to Purchase
Orders
3. Purchase Order can be made from the Reorder Level, which is entered for the items in the
Product Master for each location
Location: select the location code from the drop-down list; this is the location creating the
purchase order
PO Date: PO date is the system date
Currency: the default currency is the currency of the location specified above. If currency is
different, select the currency from the drop-down list. The exchange rate is shown next to the
currency
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Edited Date: the date the LPO was edited and the PO edit option is controlled by user access
level
Supplier: user can type the supplier code or search from the screen. The supplier name will be
displayed next to the code
PO Type: Select the PO type. The values available are as follows:
Direct – items are entered manually
From MR – items are retrieved from material request
Reorder – items are retrieved below the reorder level
Sales Order
Delivery Date: the delivery date of the PO items
Ref No: if user is retrieving from MR, enter the MR Number and then press the Retrieve
button
Remarks: enter any remarks
PO No: generated automatically by the system. Before saving the entry, the PO No is seen as
NEW.
Disc Type: there can be 2 types of discounts requested
Invoice – discount is given to entire invoice, which will be distributed to all items in the
PO
Item wise – discount is given only to some items in the PO
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If the discount type is invoice, enter the discount percentage / discount amount in the header
part (Discount). The discount will be distributed to all the items in the PO.
If the discount type is item-wise, enter the discount percentage / discount amount in the
detail line against each item so the discount will take effect only on the items specified
Total Amt: total invoice amount which appears automatically
Discount: if the discount type is by invoice, enter the discount percentage in this field.
Discount amount will be calculated by the system. If you want to specify the Discount
Amount, enter the discount amount in the next column of the Discount Percentage
Net Amt: the amount to be paid after deducting the discount. It is calculated by the system
and displayed automatically
User ID: user creating the purchase order request
LN: appears automatically for the lines

Item: type the item code or select from the available list of items for the supplier
Description: the name of the item. User can double click on the description, a window will
appear for user to enter other information for the item. This information will be printed along
with the item description in the PO printout
Pack Id: select available pack type. Packing will come automatically. The default packing will
be the pack from the Product Master. By default, the pack type will be CTN for the items,
which is set in the Product Master. If there is any change, it can be done in the Product
Master
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Packing: the packing description for the pack ID selected will be seen in this column
Quantity: input the unit quantity which must be according to the pack ID selected. Say, if CTN
is selected, enter the quantity in CTN and if PCS is selected, enter quantity in PCS
Cost Price: the unit price of the item depending upon the price type will come automatically.
The system takes the last received price automatically which is the last purchase price from
the supplier. Enter new amount if there are changes
Amount: total amount is displayed automatically by multiplying the Quantity with the Cost
Price
Disc %: if Discount Type is item wise, enter the discount % in this field. If invoice, discount will
be distributed to this column which user cannot update
Disc Amt : if Discount Type is item wise, enter the discount amount in this field. If invoice,
discount is calculated, user cannot update
Net Amt: the net amount per item will be calculated after deducting the discount
M Req No: if the LPO is generated from a Material Request, the Material request number will
appear here automatically
Copy From button: this option can have user to use one PO to make another PO if both
contain the same list of items
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Bulk Add button: this option is used to pull the items in bulk quantity to the LPO Screen.
Pressing this button will pop up a screen where you have many options to list the items (by
group, subgroup, etc)
Barcode Print button: after the PO is saved in the system, user can press the Barcode Print
button from the menu and the PO can be printed to the network / local printer connected to
the computer
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More Info button: this is an option to enter the payment terms, shipment details and other
information which can be printed in the PO
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PURCHASE ORDER APPROVAL
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PURCHASE ORDER APPROVAL
Bulk approval of the Purchase Order can be done through this screen. An option is provided
to select approved, unapproved and all PO entries. User can also filter by specifying the
location
Select all unprocessed entries, check the ones you want to approve and click the approve
button. A window will appear, select Yes to approve all purchase order entries
When you are in the Unapproved POs, the Approve Button will be Active. Check all the POs
that are to be approved for the time. Press the Approve button will ask the same confirmation
screen and will be approved
Select an entry and by clicking the open button will give the purchase order entry window.
Clicking the close button will close the window
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GRN INVOICE ENTRY
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GRN INVOICE ENTRY
All purchase entries are entered through this option, which is known as Goods Received
(Receipt) Notes (GRN’s). Usually these entries are entered at the time of receiving goods
from the supplier. GRN can be entered in 2 ways – (1) directly without a PO and (2) retrieve
the items from the PO, by specifying the PO Number. For this you have to enter the PO
number in the PO No column and click the Retrieve button. Additional cost occurred during
the receiving of goods can be entered through the cost button, in the same screen. There
can be Discount and FOC items while in GRN
If the GRN is based on a LPO, the details appear from the LPO automatically when you select
the LPO Number
down list
Grn No: enter a reference number for the purchase as GRN number
Grn Date: the system date appears here automatically
Pay Type:
Cash – payment is given right after delivery is made
Credit – payment is given days after delivery is made or upon agreement
Transfer – payment is given thru bank transfer
Purchase Type: select from the purchase master, user can select the type of the items in the
GRN if all of them belong to the same type
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GRN INVOICE ENTRY
PO No: if the GRN is received from a PO, enter the GRN number / press F5 function key to
search for the GRN in this field and then click the Retrieve button. All the items in the GRN
are retrieved automatically.
Supplier: supplier code can be entered / searched in this field. Supplier name will appear
automatically
Inv No.: supplier invoice number is entered in this field
Invoice Date: enter the invoice date
Currency: the default currency is the currency of the location specified above. If currency is
different, select the currency from the drop-down list. The exchange rate is shown next to
the currency
TR No.: if GRN Type is Transfer, enter the transfer number, press the Retrieve button and
items will be retrieved
Remark: enter any remarks
Information: enter any other information
Entry No: shows the entry number of the GRN; this is system generated
Invoice – discount is given to entire invoice, which will be distributed to all items in
the PO
Item wise – discount is given only to some items in the PO
Inv Amt: total invoice amount of the GRN
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GRN INVOICE ENTRY
Note:
If the Invoice Amount and the total item’s amount are not equal, the system will give a
message. This also helps the user to make sure that all individual lines are entered in the
GRN correctly
Disc Per: if the discount type is by invoice, enter the discount percentage
Disc Amt: if the discount type is by invoice, enter the discount amount
Other Cost: when entering additional cost incurred in the cost button, the sum of that cost
will be displayed automatically
and displayed automatically. This is the total of the Inv Amount & the Other Cost
Item : type the item code or select from the available list of items for the supplier
Description: the name of the item. User can double click on the description; a window will
appear for user to enter other information for the item. This information will be printed
along with the item description in the GRN printout
Pack: select available pack type. Packing will come automatically. The default packing will be
the pack from the Product Master. By default, the pack type will be CTN for the items, which
is set in the Product Master. If there is any change, it can be done in the Product Master
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GRN INVOICE ENTRY
Quantity: input the unit quantity which must be according to the pack ID selected. It must
be according to the pack size. For the Quantity Return only, this column should be
populated
Amount: The price of the item depending upon the pack will appear automatically. This is
the total for each item in that line
Price: is calculated by the system as the Amount divided by the Quantity
Disc %: if Discount Type is item wise, enter the discount % in this field. If invoice, discount
will be distributed to this column which user cannot update
Disc Amt: if Discount Type is item wise, enter the discount amount in this field. If invoice,
Total Retail: system shows the minimum unit’s retail price
Net Cost: same value as the Amount column
PO No: if GRN is from a PO, the PO Number appears automatically
L Cost: same value as the Price column
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GRN INVOICE ENTRY
Bulk Add button: this option is used to pull the items in bulk quantity to the LPO Screen.
Pressing this button will pop up a screen where you have many options to list the items (by
group, subgroup, etc)
Additional Cost button: if there are any additional costs for this invoice, click on the
Additional Cost button to enter the amount spent for the different cost types which are
defined in the Cost Type master. While calculating the average cost, this additional cost is
also considered
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PURCHASE RETURN
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PURCHASE RETURN
This screen is used to enter items that are returned back to the supplier. If the supplier
reduces the price of an item already invoiced, the price deduction of that item is also done
using this screen
Location: select the location code from the drop-down list

Date: the entry date of the purchase return
Purch Type: user can select the purchase type from the purchase master of the items in the
GRN if all of them belong to the same type
Return Type:
Qty Return: items that are returned back to the supplier
Cost Return: items that are not returned back to the supplier, only price is reduced
Supplier: supplier code can be entered / searched in this field. Supplier name will come
automatically
Ref No.: enter reference number in this field. The reference number can be the Purchase
Entry number for the reference of the GRN Entry. If it is cost return, then you have to give
the GRN no. in this field for which you want to reduce the cost
Currency: aelect the currency in which the amount is entered. Default currency is from the
location Master.
Remark: enter any remark in this field
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PURCHASE RETURN
Entry No: generated by the system automatically and the number format can be
customized.
Invoice – discount is given to entire invoice, which will be distributed to all items
Item wise – discount is given only to some items
Amount: total invoice amount that appears automatically
Disc Per: if the discount type is by invoice you can enter the discount percentage here
Disc Amt: if the discount type is by invoice you can enter the discount amount here
and displayed automatically
Item: type the item code or select from the available list of items for the location
along with the item description in the purchase return printout
Pack: select available pack type. Packing will come automatically. The default packing will be
the pack from the Product Master. By default, the pack type will be CTN for the items, which
is set in the Product Master. If there is any change, it can be done in the Product Master
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PURCHASE RETURN
Quantity: input the unit quantity which must be according to the pack ID selected. It must
be according to the pack size. For the Quantity Return only, this column should be
populated
Amount: if it is quantity return, the amount appears automatically. For the cost return,
enter the amount the supplier returns
Cost Price: The unit price of the item depending upon the price type will come
automatically. If you want to change it you can enter the new amount
Disc %: if Discount Type is item wise, enter the discount % in this field. If invoice, discount
will be distributed to this column which user cannot update
Disc Amt: if Discount Type is item wise, enter the discount amount in this field. If invoice,
Net Cost: The net amount will be displayed automatically
Ref No: any GRN Ref No entered above will automatically appear
Bulk Add button: this option is used to pull the items in bulk quantity to the Purchase
Return Screen. Pressing this button will pop up a screen where you have many options to
list the items (by group, subgroup, etc)
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PRODUCTION
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PRODUCTION
This screen is used to enter menu items to be used in production. This menu item will be
then served in the restaurant. The concept is the same as creating entry in Recipe
down list
Date: specify the date of the production entry

Reference: enter reference (if any)
Remark: enter remark (if any)
Entry No: shows the entry number of the production entry; this is system generated
Total Amt: after saving, the total amount of all the production items listed will be calculated
and displayed
Item: type the item code or select from the available list of items for the location
along with the item description printout
Unit Code: select the relevant unit of the product
Packing: this will appear automatically based on the Unit
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PRODUCTION
Quantity: input the unit quantity which must be according to the pack ID selected
Unit Price: The unit price of the item depending upon the price type will come automatically.
If you want to change it you can enter the new amount
Tot Amt: total price is calculated by the system as Quantity multiplied by the Unit Price
Batch No: if item is an expiry item, the batch number will appear automatically
Exp Date: if item is an expiry item, the date of expiration will appear automatically
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PROCESSING
Processing an entry means the cost of the items will be updated and related data will be
passed to Smart Accounts. Until then the data is kept in the Smart XPress only. Each type of
the documents is to be processed.
Document Processing
There are 2 ways to process the documents: Individual Processing (process entries one by
one) and Batch Processing (process multiple types of entries at a time)
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PROCESSING
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PROCESSING
Individual Processing
For individual processing, open the type of transaction to be, go to File Menu -> Process
Entry. A pop-up window Document Processing will appear showing the type of the document
which is ticked automatically. The From and To are populated with the document number of
the current open window. Clicking the Process button will process the selected document.
Clicking the Close button will close the active window
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PROCESSING
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PROCESSING
Batch Processing
For batch or multiple processing, user does not need to open any type of transactions. Go
to Process menu -> GRN / Invoice / Adj / Transfer
Loc: location will be the default location for the user logged in
As of Date: documents are shown for processing as of a particular date. By default, system
date appear and if the as of date is given; only those transactions will be
processed
Next to each transaction type, a checkbox and two columns exist. When ticking the
checkbox, the From No and To No will be populated with corresponding Entry No
Clicking the Process button will process the selected document. Clicking the Close button
will close the active window
When a transaction is processed successfully, a message “GRN <Transaction Name>
Processed Successfully” will be displayed. A system message will also be displayed for any
errors encountered
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POS PROCESSING
Data of daily transactions up to the closing date of sales are saved in POS database. The sales
data will then be uploaded to the Back Office after the specified closing date. When the sale
is seen in the Back Office, it has to be processed in order to affect the inventory and transfer
the sale to Accounts. Users can change the barcodes of non-scanned items (NFPLU) and
update with the correct item before processing to Accounts. This way the inventory can be
maintained accurately for each location. The sale file is generated for each location and it can
be uploaded from each location
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POS PROCESSING
Upload Sale File
Location: enter the location
Date: not needed to be specified
File Name: use the button at the right to browse the file name from the specified path. The
path will be mostly in D:\POSDATA\DATA\ folder and filename will be the sales date
Pressing the PROCESS button will upload the Sale File in the system. File details will then be
uploaded.
A message will be displayed as “File Upload Successful” when upload is finished
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POS PROCESSING
View the Uploaded Sale File

Go to Processing Menu -> POS Processing
Entry No: generated automatically by the system
Location Id: location id as per uploaded in the file
Sales Date: sales date as per uploaded in the file
Discount Amt: shows the discount amount specified (if any)
Code: code of the sold item
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POS PROCESSING
Description: complete name / description of the sold item
Group: group where the item belongs to
Unit Code: the unit code of the sold item
Tran Qty: the number of item being sold
Net Amt: the price after discount has been deducted
NFPLU: this is a special feature if the barcode is not available in the master. Sales can be
done using this option in the counter. In such cases, the sold out barcodes will be listed
out. You can filter all the items with the NFPLU flag as YES. Later you can add those
barcode in the Product master and the flag will be unchecked
Cost : cost of the item will appear automatically
Note: items in this screen cannot be edited. But there are cases, for NFPLU barcodes,
which has to be sorted out
Retrieve button: this is used to retrieve the entire sales item in the uploaded sales file
Refresh button: this is used to refresh the entire sales item in the list
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POS PROCESSING
Statement button: this is used to view sales details (debit and credit of the sales data) and
how it will be posted to accounts
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REPORTS
All reports can be selected and generated from the Report menu. It can be viewed on the
screen as well as be printed.
Each report has its own selection options and how to select items etc. For example user wants
to select only a single group of products. He will have the option on how to sort the products
listed in the report. Some reports have the option to hide some columns, which user doesn’t
want to view
Once the selection is finished, click Ok button to generate the report. If there are changes to
the selection, right-click the mouse button, click on Selection and the selection screen will be
opened again for another selection on the same report
All the master related reports, no transactions are here, mostly the static information that
entered in the master menu options. The main headings of the reports are as follows:
Master Reports
Inventory Reports
Purchase Reports
MIS Report
MIS Sales
POS
F & B Reports
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REPORTS
Selection Features
This is the sample selection which most of the reports have.

Selection can be by Group, Brand and Supplier. Sorting can show or hide the cost, barcode and
details (description of the item). Default column which is always shown is the cost. If data for
selection is not given, system will take all the available data.
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REPORTS
Masters: master related reports having no transactions which are entered in the master files
Material Master: list of items specified in the material master
Price List Menu: a list of product details with wholesale and retail prices
Supplier: list the available suppliers. Sorting option can be by supplier code or supplier
name
Customer: list the available customers registered in the system. Sorting options can be by
code/name
Brand List: listing of brand master
Order Book: a worksheet used by counter staff for ordering of items, either to request
material from their warehouse or from suppliers
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REPORTS
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REPORTS
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REPORTS
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REPORTS
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REPORTS
Inventory: are inventory-related reports such as stock availability, reorder, etc.

Stock Availability: lists all the stocks available as per the report selection criteria, can
be by group, brand, supplier, category, MIS code
Summary Availability: lists the summary of all the stocks available
Availability by Date: lists the summary of all the stocks available specifying the date
Item Activity: lists the history activity of an item, what type of transaction that item is
used
Multi Location Stock: this report will give you stock availability of given branches in a
grid form; this can be used for stock comparison between branches. In the location
fields, press F5 and select locations you want to take the reports for. Enter 6 locations
which can be printed at the same time
Availability by Batch/Expiry: lists the summary of all the stocks available specified as
expiry items
Reorder: this report will produce items that are below the reorder level. The reorder
levels are entered in the product master
Order Review: this report shows the preview of items being ordered specifying the
date
Transfer: this report generates transfer of stocks between branches, transfer of stocks
specifying the details as item-wise
Adjustment: this report shows adjusted items during the date specified showing the
quantities and values
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REPORTS
Opening Balance: this report generates the opening balance of an item as per the
specified selection criteria that were entered in the opening balance, under the inventory
Short Expiry Report: this report shows the items that are going to expire as per the date
specified
Physical Stock: this report gives all the items that were entered in the physical stock
count. It may be in full or partial count
Daily Stock Movement Report: this report is generated on a daily basis showing the stock
movement of an item
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REPORTS
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REPORTS
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REPORTS
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USER MANUAL FOR RESTAURANT M
REPORTS
Purchase report: purchase related reports, such as GRN report, item wise purchase reports
etc.
Material Request: material request report can be generated as item-wise, multi-
location and pending
Purchase Orders: list the purchase orders, by item or by summary, those that were
created in the system. Pending purchase orders can be generated by item and as
summary, which the system automatically closes once received. Approved purchase
orders can also be generated
Purchases: list the item purchase summary, as item-wise, the purchase ledger, GRN
exception report, multi-location purchase and the monthly purchase report
Purchase Return: this report generates the returned items as item-wise, summary,
pending for approval list and the ledger
Production: this report generates the production report by item or by its details
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REPORTS
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REPORTS
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REPORTS
MIS Report: management related report, this is generated for executive and management
people within the company for analytical purposes to determine the success or cost of the
business
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REPORTS
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REPORTS
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REPORTS
MIS Sales: sales related report; summary of sales order by period, item-wise sales summary
etc
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REPORTS
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REPORTS
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UTILITY
Recipe Items Cost Update – used

to update the menu items cost
either by the average cost or last
net cost; click Process button to
proceed. Other, close the
window
User File – used to change

settings of a user, the
access location, access
level and add other
information
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UTILITY
Company Setup – this is

where the company
details & other start-ups
are entered
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UTILITY
Menu Capture – this is a list

of all the menu of the
application. Clicking the
Capture button will retrieve
the entire menu
DW Export – this is used to

customized data window. Enter the
data window name, referring to the
DW list. Select the file to be
uploaded; this is an edited file of
modification as per client’s
specification to the data window. If
export is successful, modification has
been applied to the data window
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UTILITY
DW Setup – this is used to

show the list of all data
windows of the application.
This serves as the basis if
user wants to modify a data
window
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UTILITY
Document Serial – this is where entry

number generation is being setup.
Specify the document type, location
ID, year, prefix and the next number
to be generated when transaction is
saved
Barcode replace – this is used

to replace old barcode with a
new one, specifying the
location and the old and new
barcode. Click Continue
button to proceed. New
barcode will then be reflected
in all transactions. Otherwise
close the window
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UTILITY
Data Purging – this is used to

remove all transactions. Enter
the location and the up to
date. Click Process button to
proceed. Otherwise close the
window
Item Merge – this is used when

same items that have been
entered will be merged so as to
refer only as one item. Enter the
old and new item. Click Continue
button to proceed with the
merge. All transactions previously
referring to the old item will be
change to refer to the new item
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UTILITY
Active Users – this is used to

show login details (user id, date
and time) of users accessing the
application
Supervisor Rights – this is used to

modify the access rights given to
supervisors accessing the application
by ticking the checkboxes
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UTILITY
Product Master Grn Upload – this is used to upload a file either for GRN or product master. Select
the file by clicking the File button and if it is for GRN or product master. Click Upload button to
proceed. Otherwise cancel the upload. If file uploaded is a GRN, it will then be viewed in the GRN
screen. If it is a product master, it will be viewed in the product master screen
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UTILITY
Product Master Upload – this is used

to upload a file for product master.
Select the file by clicking the File
button. Click Upload button to
proceed. Otherwise cancel the
upload. File uploaded will be viewed
in the product master screen
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FLOW CHART – PRODUCT CREATION PROCESS
location country area cost MIS purchase price

currency
master master master type code type group
credit
card
supplier customer brand pack group subgroup
Product more
prices master price
process
label and more
barcode barcode
ref
printing
stock reorder
more
packing
down more
cardex
load info
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FLOW CHART – PURCHASE ORDER
start
direct
material
from
request supplier
reorder sales
process order
multiple supplier
local purchase multiple currency
order request multiple packing
order No
approved? end
Yes
copy
from LPO
template purchase print
order
management process barcode
report print
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FLOW CHART – STOCK COUNT
product
master
step 1
stock freeze
normal/partial
upload counted stock
data from pdt count
step 2
stock count
process
reenter/
Yes product
inquire the verification?
product
No
step 3
management
process report
adjustment
document document
generated process
stock
update
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FLOW CHART – GRN and RETURN
start
LPO
interbranch transfer
GRN direct entry
interbranch sales
entry
multiple suppliers
multiple currency
partially No PO qty with multiple packing
close PO GRN qty additional costing
FOC, discount options
Yes
management LPO
report print
GRN process
barcode
stock print
update
goods
No
calculate damage/ end
cost expiry?
process to Yes
financial
module
direct entry
purchase
return purchase
return
print
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Restaurant Back Office User Manual v2.0 PDF

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RESTAURANT

About the Application

Some of the basic features of this software are as follows:

Smart Express is a multidiscipline application, means it can support different type of

The steps for logging in:

Once you entered a valid user name &

If user needs to change his password, press

MAIN BOX OFFICE MENU

MAIN BOX OFFICE MENU

MAIN BOX OFFICE MENU

2. Records – contains command on how to control a record within the system

MAIN BOX OFFICE MENU

MAIN BOX OFFICE MENU

MAIN BOX OFFICE MENU

5. Purchase – contains command which are related to purchasing / ordering an item

MAIN BOX OFFICE MENU

MAIN BOX OFFICE MENU

Masters – this will generate reports for master files

MAIN BOX OFFICE MENU

8. Window – contains options on how to align active windows

MAIN BOX OFFICE MENU

9. Utility – contains command on setup and other modifications to the application

Download – used to download information to a specified location or machine

MAIN BOX OFFICE MENU

DW Export – this is used to customized data window

Default Code Section

Screen Enhancement Section

- used to scroll to the first record

- used to move to the previous record

- used to move to the next record

- used to move to the last record

- used to exit from the screen

Location Master Ethnic Group

Country Master Credit Card

Area Master Fast PLUs

Currency Cooking Method

Cost Type Supplier

MIS Codes Customer

Purchase Type Category

Price Group Brand

Hourly Bill Setup Product Master

Code: specify a 3-digit unique code to identify each location or branch

Country Name: specify the complete name of the country

Region: specify the region of the country (optional)

Code : specify the 3-digit unique code to

Name : specify the name of the area

ID: a unique 3-char code used to identify each of the currencies

MIS CODE MASTER

Code: specify a unique code (maximum

Description: is a descriptive name for

PURCHASE TYPE MASTER

Type: specify a unique code

PRICE GROUP MASTER

Description: is a descriptive name for the price group

Card Id: card ID number (maximum of 3)

Brand : a unique code (maximum of 20) for each brand

Pack ID: enter the pack Id as 3 character

Description: enter a complete pack

Code: is a unique 2-character which is used to identify the Group

Code: is a unique 2-character which is used to identify the Sub-Group

 Creating a Sub Group within a Group

You may also click the button in the tool bar