Job

Description for Trust MIS Officer

Responsible to: Trust MIS Manager

Based at: New College Pontefract

Paid on: Band G of the NCLT Support Staff Payscale
Full time, 40 weeks (it is expected that at least 3 of these weeks will be worked
during the July/August holiday period)

Post holders are entitled to join the West Yorkshire Pension Fund
Typically 37 hours per week with the flexibility to adjust to suit the needs of the trust.


New Collaborative Learning Trust (NCLT) is inviting applications for an MIS Officer to join the Trust MIS Team.
We are seeking an individual that is well organised, logical, and confident with both IT and number and who
ideally has experience and success of working in a similar role. This role will be to work closely with, and
support the work of, the MIS Manager.

OVERALL PURPOSE OF THE POST

• Support the development, coordination and management of MIS systems and processes for data
reporting and data management.
• To deputise for the MIS Manager and provide support, guidance and training within the MIS Team.
• To assist in managing the technical functionality of reporting systems.


MAIN DUTIES

• Assist and support the co-ordination and delivery of the work of the MIS Team.
• Develop, implement and maintain appropriate systems and procedures for the collection, maintenance,
integrity and currency of data.
• Support the MIS and Cedar (web-based database) Co-ordinator with new data systems and reports
within the MIS Team, in collaboration with the MIS Manager and Senior Management.
• Support the MIS Manager with the system administration of Unit–e (student records database) to
include documentation of system enhancements and the application of upgrades.
• Support the MIS Manager with the co-ordination and production of external returns/reports/data such
as the ILR, Ofsted, etc, working with other managers, as appropriate.
• Support the MIS Manager in the management of resources, including the production of the college
timetables where appropriate.
• Support the MIS Manager by ensuring that college and trust data, such as student records and
enrolments, is accurate, for example by completing course and enrolment changes when appropriate.
• Support the MIS Manager by liaising with other trust/college teams, departments, working parties and
individuals to ascertain their requirements regarding data storage, access, reporting facilities and
training needs.
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• Process student changes of course and withdrawals, including entering withdrawal information on to the
Prospects system. Liaising with staff, managers and Student Services regarding the completion of
relevant paperwork.
• Assist with the development of the timetabling and on the production of taster day timetables and
taster day website.
• Support the MIS Manager in the identifying and developing skills and knowledge required across the MIS
Team in order to reflect developments in systems and software, reforms of funding and reporting
methodologies, evolving needs and the dynamic educational context.
• Support the development of quality assurance mechanisms within the MIS Team and support the MIS
Manager in developing and maintaining systems and procedures to ensure the integrity of ILR data to
satisfy the Audit Committee and external auditors.
• Assist with all aspects of data, functionality and configuration of student systems, in conjunction with
relevant members of Senior Management and through liaison with external developers.
• Liaise with software supplier(s) and other external agencies as required.
• Develop effective working relationships with partner colleges to best support the sharing of knowledge
regarding MIS systems and reports.
• Support procedures for backup and recovery of MIS data held on the administrative network.
• Ensure procedures prescribed by the Data Protection Act, General Data Protection Regulation, Freedom
of Information Act and other relevant Acts, are observed.
• Undertake other duties, as requested.
• You may be required to work up to 2 evenings per academic year to support trust events.


This job description is subject to amendment, from time to time, within the terms of your conditions of
employment, but only to the extent consistent with the needs of the college/trust, and only after
consultation with you.

All staff and senior post holders have a duty for safeguarding and promoting the welfare of young people.
Staff must be aware of the college procedures for raising concerns about students’ welfare and must
report any concern to the designated officers without delay. Staff must also ensure that they attend the
appropriate level of safeguarding training identified by the college as relevant to their role.

The post holder’s duties must at all times be carried out in compliance with the trust’s Equality and
Diversity Policy, and the post holder must take reasonable care of the health and safety of self, other
persons and resources whilst at work. This entails supporting the trust’s responsibilities under the Health
and Safety Act.

All staff are expected to support the achievement of the trust/college’s mission and strategic objectives
and to demonstrate its values through their behaviour.


















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Person Specification for Trust MIS Officer

There will be various opportunities for you to demonstrate you have the necessary attributes for this role such as through
completion of the application form, at interview, during any tasks and through your provided references.

ATTRIBUTES ESSENTIAL DESIREABLE

• Experience of using Microsoft Access and Excel. • Experience of administrating web-

Relevant Experience based data systems.
• English and Mathematics at Level 2 (GCSE grade C • IT qualification at Level 3 or above.
Education and Training
or above, or equivalent). • Educated to degree level.
• Good working knowledge of Microsoft Excel and • Good working knowledge of
Access. Javascript and XML.
• Working knowledge of relational databases. • Good working knowledge of MS-SQL
Special Skills and
• Ability to produce work that is accurate and with 2008/12 Scripting, Maintenance and
Knowledge
an appreciation of the importance of quality Reporting Services.
assurance.
• Customer service/care approach to work.
• Willingness to undertake additional training • Able to coordinate the development
relevant to the post. of projects which involve
• Ability to communicate and liaise clearly and contributions from across a team of
effectively across all levels of the organisation, people.
and with external organisations. • Ability to work flexibly to find simple
• Capable of developing good understanding of output solutions to complex
complex educational developments and reporting problems.
issues. • Initiative; the ability to propose
• Good interpersonal skills. changes to existing systems and
Personal Skills and
• Able to scrutinise work to ensure accuracy, quality reports and to foresee additional
Qualities
and time-management. systems and reports to enhance
• Able to confidently provide training to others, existing ones.
sharing skills, knowledge and experience. • Appreciation and interest in the value
• Good organisational and administrative skills. and application of data reporting
• Excellent time management. systems beyond the process of
• Ability to work both independently and as part of construction.
a team.
• Ability to follow instructions and to understand a
complex brief.
• Ability to cope with unexpected situations.
• Enthusiasm and commitment for the post.
• An interest in working in the education sector.
• Flexible approach to work and a willingness to
undertake a variety of tasks and adjust hours
Additional Factors according to the needs of the college/trust.
• Commitment to continuous professional
development and willingness to
learn from experience and practice.
• Commitment to equal opportunities and
safeguarding.