E-QC PASS APPLICATION

USER MANUAL

VERSION 1.0

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 TABLE OF CONTENTS
1.0 About the application ……………………………………. 3

1.1 Users of the application ……………………………………. 3

1.2 Application flow ……………………………………. 3

1.3 Analysis terms and meaning …………….…………………… 5

2.0 Accessing the application ………………………………….. 6

3.0 Using the application

As a:
i) Warehouse Admin ………………………………… 6

ii) QC Analyst ……….………………………. 8

iii) QC Supervisor/Manager ….…………………………… 10

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 1.0 ABOUT THE APPLICATION
E-QC Pass application is an application to request for quality control analysis
on products, to input quality control analysis result and approval of the analysis
result which is either pass or fail before receipt for production.

1.1. USERS OF THE APPLICATION:

i. Raw material and packaging warehouses: To request for quality control
analysis for products.
ii. QC Analyst: To input the result of analysis
iii. QC Pass Approver: To vet and approve the analysis result.

1.2 APPLICATION FLOW:

QC PASS BUSINESS FLOW
DOCS
ACTORS Receive documents REQUIRED
Start from Vendor
Doc 1
Doc 2 End
(1)
Fill in Waybill details into E Vendor's
PM/RM
- QC Pass Application Waybill
Warehouse
Officer Receieve (2)
Reject
Item Item Vendor
Submit &Send sample N
Data Correct? COA
to QC Y N

Take Sample Analysis

to QC Lab Done?

Y (3) QC
Test/Ana
Fill in analysis result lysis
QC per samples taken Receive Analysis form
ADMIN Doc 2 for
(4) QC
documentation
Final Result is Submit for Application to Doc 3 Analysis
Data Doc 5
computed by average process/Analyze the Correct?
Result
of samples result Y N

Send Analysis result

for Approval
Doc 4

N
Review Analysis Y IsPassed?
result (5) QC
QC Doc 5 Leave Remark Analysis
Y
SUPERVISOR result
/MANAGER
with
Approval

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 SYSTEM FLOW OF E-QC PASS APPLICATION MANAGER

Create Input PO No and End

E-QC waybill details
Warehouse Admin

Pass
Process GRN
and input
Send Sample to
QC for analysis

Receive
product

Input Details Y Send for

QC ADMIN/ANALYST

Sampling Correct? approval

N
Fill in
analysis
result

Change
QC Failed Retur Product
n Status if
Quarantin
QC SUPERVISOR

Produc
Crosscheck Analysis Approve? QC Pass t Ok?

Y Quarantin
e product
Input

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1.3 ANALYSIS TERMS AND MEANING:

• Pending: Analysis not yet done.

• Analysing: Currently analysing the product and inputting of analysis result.

• Analysed: Product has been analysed but awaiting approval.

• QC Passed: Product passed QC analysis.

• QC Failed: Product failed QC analysis.

• On Hold: Product has some physical defects.

• Quarantine: Product is still undergoing some analysis tests.

• GRN Accept: This is to certify that the product can be received for use.
(N.B: This is also applicable to some products that might have failed analysis
but clicking GRN accept will allow for the GRN to be processed and the product
to be received for use).

• GRN Reject: This is to state that the product cannot be received for use.

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2.0 ACCESSING THE APPLICATION
The application can be accessed from a browser using this address:
http://192.168.200.241:3004

It will require the user to input an authorized username and password.

3.0 USING THE APPLICATION

i) AS A WAREHOUSE ADMIN: On successful log in to the application, the
home page (QC Report) will be as seen as below

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The modules here are:

1. QC Analysis: This is to be used to input QC analysis result for In-Process and Semi
Finished Goods products during production (Not applicable for QC Pass).

2. QC Pass: This is to be used to create QC Pass request for QC analysis on products.

It has some features which are:
A. Create QC Pass: This is to create new QC Pass request
STEPS:
i. Click on the drop down button beside QC Pass then click on create QC Pass. this
will automatically load the new QC – Pass Request Form as seen in the image
below

ii. If product has Purchase Order number, click yes then fill in the P.O number for
the SAP item description to display. But if it does not have Purchase Order
number, click no.
iii. Then choose the product name from the list of registered products on the
application (If it does not exist, ask QC to create the product and test
requirements)
iv. Fill up other required fields
v. Click send for analysis

B. View Status: This is to view the current status of each QC Pass request

C. Logout: is to exit the application.

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ii) AS A QC ANALYST: On successful log in to the application, the home page (QC
Report) will be as seen as below:

Its feature is:

A. QC Pass Status: This is to view pending and completed QC pass result also to
input the analysis result for QC pass requests.
STEPS:
i. Click on the drop down button beside QC Pass then click on QC Pass Status. this
will automatically load all the QC pass requests showing their current status as
seen in the image below:

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ii. To view a request, just click on review beside the product you want to view.

iii. To analyse a request, click on analyse as seen in the image below:

iv. It will bring out a pop up to enter the number of samples taken on that
product, then click start analysis (Do note that the number entered will create
the number of tables for the analysis sheet)

v. It will load the analysis specification/result sheet for the analyst to input the
COA and samples results for that product (Request Warehouse to send the
product COA via Logical DMS application or via Email).

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vi. Upon filling the sheet, it can be saved as draft for further input or verification of inputted
values using the “save analysis” button or after inputting the samples values and having
crosschecked the values, it can be sent for approval immediately using the “send for
approval” button.

vii. A notification will be seen if successful as seen in red color in the image below.

B. Logout: is to exit the application.

iii) AS A QC SUPERVISOR/MANAGER:
STEPS:
i. On successful log in to the application, click on QC Pass then QC pass
status as seen as below:

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ii. Then click on approve or review to approve an analysed report or view an
approved report respectively.

iii. On clicking approve, it will load the product analysis result for your review
as seen below

N.B: The columns in green color indicate the value matches the set target
while the columns in red color are outside the set target.
iv. The average (min) column is the average of the number of samples.
v. Click on “Approve” to see the list of approval (On hold, Quarantine or
Pass) or click on “Reject” to fail the analysis.
vi. For On hold option, do leave a remark.
vii. Click on either GRN accept or GRN Reject if product passed or failed
(Refer to page 5 for more details on it) but if on hold or quarantine, it is
not required.
viii. After approval, it will load the dashboard as seen below:

Do refer to analysis terms and meanings on Page 5 for more information.

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HOW TO CHANGE APPROVAL STATUS:
1. Click on QC pass then QC pass status to view all QC pass requests.
2. Click on review beside the product having “on hold” or
“quarantine” as status.

3. The details of the analysis will load for review.

4. Click on either GRN accept or GRN reject as appropriate.
5. Click on the dropdown icon beside “Approve” if the product
passed or “Reject” if the product failed.
6. Do leave a remark as reason for change of status.

Logout: is to exit the application.

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