Manage Program Delivery

No: TA08
Form Name: Assessment Task Cover Sheet
Ensure this sheet is attached to your work.
STUDENT DETAILS
First name: Natalia Surname: Santamaria UIT Student #: UIT07939
Mobile #: 0481336627 Email: NataliaSantamaria.13@hotmail.es
ASSESSMENT DETAILS
Unit Code: BSBPMG615 Unit name: Manage Program Delivery
Assessment 1 Assessment Written Questions

Task No: Task name:
Assessment 2 Assessment Program Management Framework Application Project

Task No: Task name:
Assessment 3 Assessment Program Risk Management Plan Project

Task No: Task name:
Trainer’s Name: Sunaina Saripalle Due Date: 30/01/2018 Date

Submitted:
Student Declaration:
I declare that this assessment is my own work, except where acknowledged, and has not been submitted for academic credit
elsewhere, and acknowledge that the assessor of this item may, for the purpose of assessing this item:
 reproduce this assessment item and provide a copy to another member of the Institute; and/or,
 communicate a copy of this assessment item to a plagiarism checking service (which may then retain a copy of the
assessment item on its database for the purpose of future plagiarism checking).
I understand it is my responsibility as a student to keep a copy of the assessment prior to submission, UIT takes no
responsibility for lost in transit. If required you may be asked to reproduce another copy of the assessment/s.
I certify that I have read and understood UIT’s Policies in respect of Student Academic Misconduct.
Student’s Signature: Natalia Santamaria Date: 30/01/2018

.................................................................................................Tear
Here..............................................................................................................
RECEIPT OF LODGEMENT
First name: Natalia Surname: Santamaria UIT Student #: 0481335627
Unit: Program Delivery Task: Questions & answers
Trainer: Sunaina Saripalle Due date: Date submitted:
Office use only
Received Signature: Date received:
by:
Student : Natalia Santamaria UIT07939 1

Trainer: Sunaina Saripalle
Manage Program Delivery BSBPMG615
Advanced Diploma Of Program Management BSB61215
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Unit Result Sheet
Student ID UIT07939 Student Name Natalia Santamaria
Unit Code BSBPMG615 Unit Title Manage Program Delivery
Qualification Code Qualification

Title
Purpose:
This sheet enables assessors to determine a student’s competency for each unit based on all assessment tasks submitted. It also
provides evidence to ASQA that the student has been assessed appropriately, after the student’s assessment has destroyed after
the mandatory 6 months retention period. Under the Public Records Act, this document must be retained for 7 years.
Instructions:
Assessor: Record the outcome of each assessment task on this sheet. Once all assessment has been finalised, determine the
student’s competency for the unit based on all assessment tasks. Record the unit outcome below, sign and date then forward this
form together with all assessment to the VET Training Manager according to the assessment submission schedule.
Data Team: Record the Unit Outcome in teams. Ensure the date assessed matches the end date for the unit in TEAMS. Scan this
sheet in the student’s electronic record then save the assessment bundle in the student’s file.
Assessment Tasks 1st submission 2nd and Final Submission
Assessment Task 1 □ Satisfactory □ Satisfactory

Knowledge Assessment □ Not satisfactory □ Not satisfactory
□ Not satisfactory □ Not satisfactory
□ Not satisfactory □ Not satisfactory
Final RESULT
□ Competent □ Competent
Unit Outcome
□ Result not available □ Not Yet Competent
Comments
Assessor’s Name (Print)
Assessor Signature
Date Assessed
DATA ENTRY
□ Competent (change result to Competent and □ Competent (change result to Competent and
enter date assessed) enter date assessed)
(Entered onto TEAMS) □ Result not available (do not change result, □ Not Yet Competent (change result to NYC
record submission in notes field) and enter date assessed)
Date: Initials: Date: Initials:

THIS PAGE IS INTENTIONALLY BLANK

Assessment Overview
Unit Description and Application
This unit describes the skills and knowledge required to manage program delivery. It includes the performance criteria
required to demonstrate competency in ensuring that the program is moving toward the accomplishment of its vision
and the attainment of its expected benefits.
A program is defined as a set of interrelated projects, each of which has a project manager. 'Multiple projects', or 'a
program of projects', refers to a number of related projects managed by the same person as a program to achieve
organisational objective/s.
It applies to individuals who are program managers and those managing a suite of projects (a program). They operate
within assigned authority levels, are responsible for their own performance and sometimes the performance of others.
Individuals in this role may be operating within an organisation, a business or as a consultant.
Pre- Requisites & Co- Requisites

Not applicable
Relevant Legislation
None applicable
Resources Required
The resources required for this assessment tool are:
1. Computer with internet access, and installed with appropriate software,
2. Access to the simulated work environment case studies
3. Access to a printer or printing services
4. Pen or pencil
Key competencies
The key competencies you will develop and be assessed against in this unit are:
5. Secure program funding
6. Resource the program
7. Measure, evaluate, and coordinate program progress
8. Ensure relevant legal and regulatory requirements are addressed
9. Anticipate and respond to changes
10. Manage program risks
Performance Evidence
Evidence of the ability to:
 Demonstrate analytical skills to assess program progress
 Use communication skills to work with stakeholders effectively
 Implement environment and performance evaluation skills to monitor and respond to changed
circumstances
 Apply evaluation and review skills to assess program risks
 Conduct negotiations to resource and fund the program
 Use software and data analysis methods to structure program data
 Prepare a program risk management plan.

Knowledge Evidence
To complete the unit requirements safely and effectively, the individual must:
 Compare evaluation and moderation methods applied to program management
 Identify legislation and regulation related to the program context
 Document program and project resource types, characteristics and supply
 Explain program funding models
 Prepare model for risk management standards and methodology.
Assessment Submission Guidelines

 All assessments must be submitted by the due date specified by the Trainer on the UIT Learning Management
System (Moodle). To log in to UIT Moodle visit https://uit.learnbook.com.au/login/learnbooklogin.php.
 When submitting assessments students agree that it is their own work, except where acknowledged, and has
not been submitted for academic credit elsewhere.
If you miss an Assessment Deadline:

If you miss a scheduled assessment you are required to provide proof of legitimate absence within three (3) working
days after the official due date.
 Proof must be provided to the Student Services Department and may be required to complete a suspension
application form.
 If the proof is not provided within the time period, then the student will receive Not Yet Competent
outcome.
 No supplementary assessments will be scheduled without proof of Legitimate Absence.
 If Legitimate Absence is rejected, the student can appeal to the Academic Manager.
Re-submission
Students are permitted 2 attempts for each assessment task. If you are deemed NYC for the unit, you must re-enrol
and pay the required tuition fees for the unit.
Grading
All assessment tasks are marked as either Satisfactory (S) or Not Yet Satisfactory (NYS). Students are deemed
Competent (C) for a unit once they have achieved a Satisfactory result for all assessment tasks, if the student does not
achieve Satisfactory results for all assessment tasks they will be deemed Not Yet Competent (NYC).
Reasonable Adjustment
At the Trainer/Assessors discretion reasonable adjustment, also known as reasonable accommodation, may be applied.
This means that 'reasonable' adjustments may be made wherever possible; to meet the needs of a student with
disability or with other learning needs. If you require more details about reasonable adjustment, please speak to your
trainer or a Student Services Officer.
Learning support
If you require further assistance in your learning, UIT encourages you to reach out to your Trainer and discuss the areas
that you believe you need further assistance with. If you require further support after consulting your trainer, please
see your Student Services Officer who can arrange a time to discuss your concerns with the VET Academic department.

Plagiarism Policy
All student work must be written in their own words, except where acknowledged through quotations and referencing.
Plagiarism is a serious offence, Universal Institute of Technology may impose severe penalties on students who
plagiarise.
For more information on Plagiarism and Cheating, visit UIT’s policy and procedures on the website. www.uit.edu.au.
Appeals
If you are not satisfied with the decision made by a member of UIT staff, you can appeal that decision. For more
information on Complaints and Appeals visit UIT’s policy and procedures on the website. www.uit.edu.au.
Course Credits
You can apply for recognition of prior studies through Credit Transfer or Recognition of Prior
Learning (RPL). For more information on Course Credits visit UIT’s policy and procedures on the website.
www.uit.edu.au.

ASSESSMENT TASKS
Requirements to achieve competency for the unit
All three (3) assessment tasks must be completed in full and you must receive a satisfactory mark in every
task to be deemed competent in this unit.
Some tasks must be completed at UIT during a scheduled assessment session. If you are not able to attend
this session, you must speak with your trainer to arrange an alternative time to complete the assessment.
Assessment Task 1: Knowledge Assessment

Assessment method: Written questions
Task requirements: This task requires you to answer 5 knowledge assessment questions
relating to program management.
Assessment conditions: The assessment will be conducted outside class, in the student’s own time.
All information and tools required for the assessment must be provided to
the student.
Submission Date: Based on term planner unit end date and at the Trainer discretion.
Assessment Task 2:
Assessment method: Report writing & Portfolio of work based on work simulated case study
Task requirements: This assessment requires the student to produce a report on the
projects outlined in the workplace simulated case study. An example of
the areas that are required to be covered are; funding requirements,
funding models, risks and risk ,management and legislation and
regulations relevant to the program.
Assessment conditions: The assessment will be conducted outside class, in the student’s own time.
All information and tools required for the assessment must be provided to
the student.
Assessment Task 3:
Assessment method: Portfolio of work based on work simulated case study
Task requirements: This assessment requires the students to create a Create a comprehensive
Program Risk Management Plan that covers areas such as program overview,
schedule management, and procure management, risk management and
program governance.
Assessment conditions: The assessment will be conducted outside class, in the student’s own time. All
information and tools required for the assessment must be provided to the
student.

Advance Diploma of Project Management
Program delivery
BSBPMG615
Natalia Santamaria Pena
TASK 1
Knowledge Assessment
Student Name: Natalia Santamaria Date: 30/01/2018
1. Provide a brief summary of the purposes of program management.
The Purpose Of Project Management is to foresee or predict as many dangers and problems as
possible; and to plan, organise and control activities so that the project is completed as
successfully as possible in spite of all the risks.
2. What is a PMO?
A project management office (PMO) is a group — internal or external to a company — that sets,
maintains and ensures standards for project management across that organization. They’re the
keepers of best practices, project status and direction — all in one spot
project management office (PMO) is a group or department within a business, agency or

enterprise that defines and maintains standards for project management within the organization.

3. How does financial management differ in a program compared to a project?
Project Program
Projects typically have a Program Managers may be
straight-forward budget. responsible for revenue and
Project financial management costs that are critical to an
is focused on spending to organization's financial results.
budget. Budget planning, management
and control is significantly
more complex in the context
of a program.
Projects typically run on the Programs are closely
project, not the organization, associated with a company’s
timeline. financial calendar, like
quarterly results.
Projects have a budget Programs have more
allocated to the project and complicated and sensitive
the project manager will financial management and
FINANCIAL MANAGEMENT
manage within that estimate. budget planning processes.
They are not as simple as
having a budget and managing
to it since a program’s revenue
and cost are generally
significant to the company.
As the close of a project is The financial aspect of a
reached, the project manager program includes the need to
must ensure that all financial conform to internal (and
commitments have been met sometimes external) policies
and any unspent funds are and/or regulations for
identified to the relevant significant expenditures. It
authority also includes development
and use of program-specific
procedures for making and
reporting expenditures.

4. What is MSP (Managing Successful Programs)? Discuss its application.
The MSP definition of the term “Benefit” is “the measurable improvement resulting from an
outcome perceived as an advantage by one or more stakeholders”
Represents proven programme management good practice in the successful delivery of
transformational change through the application of programme management.
provides a structured framework that can help organizations avoid these pitfalls
 There is insufficient board-level support

 Leadership is weak
 There are unrealistic expectations of the organizational capacity and capability to
change
 There is inadequate focus on benefits
 There is no real picture of the future capability
 There is a poorly defined or poorly communicated vision
 The organization fails to change culture
 There is not enough engagement of stakeholders.
and achieve their goals.
5. What does program benefits management entail?
Benefits management involves identifying, planning, measuring and tracking benefits from the
start of the programme or project investment until realisation of the last projected benefit. ... The
term benefits management is often used interchangeably with the term benefits realisation.

Assessment 1 Outcome Record
Result of Assessment
Task: □ Satisfactory □ Unsatisfactory
Feedback:
Student Signature: Date:

Trainer/Assessor Date:
Signature:

BSBPMG615 Assessment 2
Program Management Framework Application Project
Student Name: Natalia Santamaria Date: 19/01/2018
Consider the following projects
Project 1 - Website redevelopment and hosting and maintenance services for Destination:
Australia
This project is for the technical upgrade of the Archives’ website Destination: Australia. In order to
ensure the best value for money and optimal functionality (for the website and related exhibition
interactive) going forward, it is necessary for the website to be transferred from a proprietary CMS
to a commonly available CMS (including, but not limited to, an Open Source CMS).
The website will enable the National Archives of Australia to collect user contributed data about
the photographic collection featured on the site. The interface must be modern, engaging and
user-friendly, designed to meet the needs of people of all ages, and differing levels of computer
and English literacy. The website must interact successfully with an exhibition interactive via an
existing API. There is an option for hosting, maintenance and support services to be provided from
contract execution until 31 December 2019.
Project 2 – Re-development of Intranet
A redevelopment of the Clean Energy Regulator staff Intranet into SharePoint 2013
Project 3 - Database for community engagement - Software As A Service Customer Relationship

Management system (SAAS CRM)
The National Radioactive Waste Management Facility project is currently in Phase 2, best
described as the technical assessment and continued community consultation phase. One site has
been chosen to progress to this stage while other as yet unknown sites may also progress to this
stage. The project team requires a database (Software As A Service Customer Relationship
Management system (SAAS CRM) to effectively and confidentially manage large volumes of data,
including names, addresses, opinions of community members and contact details. This will assist
in ongoing community engagement.
The system must be fully operational (tried and tested) within two weeks of the commencement
of the proposed contract. The project, and related community engagement, will be ongoing for
years. Access to maintenance and advice will be desirable.

PART 1
For this task, you must develop a report that contains the following information:
1.1 Funding and resource requirements for each of the projects described above,
1.2 Program resource requirements for each of the projects described above,
1.3 Monitoring and control systems for each of the projects described above,
1.3.1 Implementation processes,
1.3.2 A comparison of monitoring processes,
1.3.3 The chosen monitoring process, based on the comparison,
1.3.4 A comparison of evaluation processes (including processes on measuring progress),
1.3.5 The chosen evaluation process, based on the comparison,
1.3.6 A proposed schedule (in the form of a timeline or calendar) for monitoring and
evaluating the projects,
1.4 Possible risks for each of the projects described above,
1.4.1 Internal circumstances that may affect program risks;
1.4.2 External circumstances that may affect program risks;
1.5 Proposed risk management approach for each of the projects described above,
1.6 Explanation of different program funding models,
1.6.1 A description of different program funding models,
1.6.2 Types, characteristics, and supply of project resources, and
1.7 Legislation and regulation relevant to each of the projects described above,
1.7.1 How these legal requirements are followed,
1.7.2 Potential conflicts caused by the applicable legal and regulatory requirements,
1.7.3 How these potential conflicts are addressed,
1.7.4 A proposed schedule for monitoring breaches and conflicts of applicable legal and
regulatory requirements (which may be in the same timeline or calendar as the one in
item 1.3.6 above).
To develop the report, select one of the following Program Management frameworks:
 PMI (Project Management Institute) based SPM (Standard for Program Management) framework
 TSO (The Stationary Office, UK Government) based MSP (Managing Successful Programs)
framework
 University of Oxford Program Management framework
 George Washington University Program Management framework
 Big 4 consultancy firm’s Program Management framework
Use appropriate software and analysis methods to structure the program’s data.
Assume that the report is to be provided to your organisation’s senior management team and as part of a
program is managing the three (3) projects described above.

You may need to conduct research regarding how much projects similar to the ones described in this Skills
Assessment typically cost, as well as conduct research on the different Program Management frameworks.
When conducting research, ensure that your sources are credible. Avoid using blogs and social media as
sources.
Advance Diploma of Project Management

Program delivery
BSBPMG615
Natalia Santamaria Pena
TASK 2
Part 1
1.1 Funding and resource requirements for each of the projects described above,
 Refer to excel information IT Program funding

1.2 Program resource requirements for each of the projects described above
PROGRAM
Project 1 Project 2 Project 3
Requirements
Website Intranet Database
Funding 260,000 380,000 52,000
Schedule (timeline) 3 months 6 months 2 weeks
Human Resources
Quantity Quantity Quantity
Project Manager 1 1 1
Graphic designer 1 1 1
Website Developer 1 1 1 1
Software Developer 1 1 0 1
Testing specialist 1 1 1
Trainer 1 1 1 1
Trainer 2 0 1 0
Technician 1 0 0
Share point Developer 2 0 1 0
Share point Developer 3 0 1 0
Database developer 0 0 1
Database designer 0 0 1
Technician 1 0 1
Equipment
Pc 10 10 10
Printers 1 1 1
Materials
Server 1 1 1
Software 1 1 1
Stationary 1 1 1

No: TA08
Form Name: Assessment Task Cover Sheet
1.3 Monitoring and control systems for each of the projects described above,
1.3.1 Implementation processes,
Area Monitor Process Project 1 Project 2 Project 3

Reports Weekly Fortnightly Fortnightly
Meetings Fortnightly Weekly Monthly Fortnightly Weekly Monthly Fortnightly Weekly Monthly
Cost frequency
Meeting Program Project Steering Program Project Steering Program Project Steering
Level Level Level committee Level Level Committee Level Level committee
Reports Weekly Fortnightly Fortnightly
Meetings None Weekly None None Weekly None None Weekly None
Time frequency
Level Level Level committee Level Level committee Level Level committee
Reports/audits Fortnightly Weekly Weekly
Meetings None Weekly None None Weekly None None Weekly None
Quality frequency
Level Level Level committee Level Level committee Level Level committee
Scope Reports Weekly Fortnightly Fortnightly
Meetings Program Project Steering Program Project Steering Program Project Steering
frequency Level Level committee Level Level committee Level Level committee

Meeting Monthly Weekly Monthly Monthly Weekly Monthly Monthly Weekly Monthly
Level
Project 1 Project 2 Project 3

Gather requirements Gather requirements Gather requirements
Planning
Project resources Project resources Project resources
Identification Identification Identification
Scope Statement Scope Statement Scope Statement
Allocation team members Allocation team members Allocation team members
responsibilities responsibilities responsibilities
Project Design Project Design Project Design
Project Documentation Project Documentation Project Documentation
Tenders application and Tenders application and Tenders application and
selection selection selection
Implementation Implementation Implementation
Launch & testing Launch & testing Launch & testing
Go live Go live Go live
Monitor & Control Monitor & Control Monitor & Control
 Gather requirements: it’s the process of get and gather all the information required to meet the customer expectations and
understand the aim of each project.

 Project resources Identification
 Scope Statement
 Allocation team members responsibilities
 Project Design
 Project Documentation
 Tenders application and selection
 Implementation
 Launch & testing
 Go live
 Monitor & Control
1.3.2 A comparison of monitoring processes,
1.3.3 The chosen monitoring process, based on the comparison,

1.3.4 A comparison of evaluation processes (including processes on measuring progress),
1.3.5 The chosen evaluation process, based on the comparison,
1.3.6 A proposed schedule (in the form of a timeline or calendar) for monitoring and evaluating the projects,
1.4 Possible risks for each of the projects described above,
1.4.1 Internal circumstances that may affect program risks;
1.4.2 External circumstances that may affect program risks;
1.5 Proposed risk management approach for each of the projects described above,
1.6 Explanation of different program funding models,
1.6.1 A description of different program funding models,
1.6.2 Types, characteristics, and supply of project resources, and
1.7 Legislation and regulation relevant to each of the projects described above,
1.7.1 How these legal requirements are followed,
1.7.2 Potential conflicts caused by the applicable legal and regulatory requirements,

1.7.3 How these potential conflicts are addressed,
1.7.4 A proposed schedule for monitoring breaches and conflicts of applicable legal and regulatory requirements (which may be in the same
timeline or calendar as the one in item 1.3.6 above).

PART 2
Upon completion of the report in Part 1, simulate an email to the senior management team by sending an email to your assessor. The email must:
2.1 Present the report you developed in Part 1,
2.2 Seek out funding for the projects described in the report from Part 1,
2.2.1 Address funding issues foreseen in the projects,
2.2.2 Seek out funding for the projects, and

2.3 Seek out resources for the projects described in the report from Part 1.
Send this email to your assessor, as if they are part of the senior management team you report to.
Wait for your assessor’s response before moving on to Part 3 of this Task.
PART 3
Respond to your assessor’s reply email. In your response email, make sure that your answer elicits an agreement with the senior management team.
Wait for your assessor’s response before moving on to Task 2.

Observation Checklist – Task 1 (To be filled by the assessor)
Observation Criteria S NS
1. Determined, documented and communicated ongoing funding
requirements with pertinent stakeholders
2. Secured funding commitments as needed

3. Addressed potential funding issues
4. Satisfied funding agent requirements where applicable

5. Determined, negotiated, documented and communicated
program resource requirements with pertinent stakeholders
6. Acquired and coordinate program resources across the program
and its constituent projects
7. Used communication skills to work with stakeholders effectively
8. Confirmed and updated program resource requirements in

response to program refinements or changes
9. Established monitoring and control systems

10. Supported delivery of expected benefits with monitoring and
control systems
11. Reported performance of constituent projects and other program
elements to pertinent stakeholders
12. Maintained a sustainable pace to meet stakeholder requirements
13. Identified, documented and communicated relevant legal and

regulatory requirements to pertinent stakeholders
14. Identified and addressed potential for conflicts caused by legal

and regulatory requirements
15. Implemented compliance policies, processes, and procedures
16. Implemented environment and performance evaluation skills to

monitor and respond to changed circumstances
17. Monitored breaches and conflicts of applicable legal and
regulatory requirements
18. Monitored and evaluated internal and external program contexts
for circumstances that may require changes
19. Identified, evaluated and documented actual and potential

changes
20. Implemented approved changes
21. Communicated changes and their implications with pertinent

stakeholders
22. Documented and communicated agreed risk management

approach for the program and its constituent projects to
pertinent stakeholders
23. Identified program risks in consultation with pertinent
stakeholders
24. Analysed, prioritised and implemented program risks and risk
responses as planned
25. Monitored internal and external program contexts for

circumstances that may affect program risks
Feedback:

Signature:

BSBPMG615 Assessment 3
Program Risk Management Plan Project
Student Name: ________________________________ Date: ________________
Consider the following projects
Project 1 - Website redevelopment and hosting and maintenance services for Destination:
Australia
This project is for the technical upgrade of the Archives’ website Destination: Australia. In order to
ensure the best value for money and optimal functionality (for the website and related exhibition
interactive) going forward, it is necessary for the website to be transferred from a proprietary CMS
to a commonly available CMS (including, but not limited to, an Open Source CMS).
The website will enable the National Archives of Australia to collect user contributed data about
the photographic collection featured on the site. The interface must be modern, engaging and
user-friendly, designed to meet the needs of people of all ages, and differing levels of computer
and English literacy. The website must interact successfully with an exhibition interactive via an
existing API. There is an option for hosting, maintenance and support services to be provided from
contract execution until 31 December 2019.

Project 2 – Re-development of Intranet
A redevelopment of the Clean Energy Regulator staff Intranet into SharePoint 2013
Project 3 - Database for community engagement - Software As A Service Customer Relationship

Management system (SAAS CRM)
The National Radioactive Waste Management Facility project is currently in Phase 2, best
described as the technical assessment and continued community consultation phase. One site has
been chosen to progress to this stage while other as yet unknown sites may also progress to this
stage. The project team requires a database (Software As A Service Customer Relationship
Management system (SAAS CRM) to effectively and confidentially manage large volumes of data,
including names, addresses, opinions of community members and contact details. This will assist
in ongoing community engagement.
The system must be fully operational (tried and tested) within two weeks of the commencement
of the proposed contract. The project, and related community engagement, will be ongoing for
years. Access to maintenance and advice will be desirable.
PART 1
Create a comprehensive Program Risk Management Plan that covers the following:
2.1 Program Overview - This section defines the program vision, its business value, and projected outcome. It may include a summary of the
program scope, dependencies and constraints. This introductory portion may also include success criteria for measuring program outcomes.
2.2 Schedule Management - A roadmap or work breakdown structure may be included in this section along with a description of how scheduling
will be managed, updated, and monitored. Roles and responsibilities related to scheduling should be made clear.

2.3 Change Management - Provide a clear process for handling program changes, including who can submit change requests, how and where those
requests will be tracked, and who can approve changes.
2.4 Communications Management - A detailed communications plan can help prevent project issues and ensure that information is distributed
appropriately. Use this section to define the frequency and type of communication to be provided, who will be providing and receiving the
communications, and other guidelines or expectations.
2.5 Cost Management - This section may include detailed information on program budget and expenditures as well as the parties responsible for
managing costs, who can approve changes to the program budget, how project budgets will be measured and monitored, and guidelines for
reporting. Funding and funding issues.
2.6 Procurement Management - Describe responsibilities related to procurement throughout a program lifecycle. Identify who is responsible for vendor
relationships, dealing with contracts, purchasing, and other activities.
2.7 Project Scope Management - Will the project scope be defined in a scope statement, WBS, or another method? How will the scope be measured?
Who is responsible for managing and approving the program scope? Address these questions as well as any guidelines related to the scope
change process that were not identified in the change management section.
Answer
 The scope will be defined by a scope statement with all the detailed description and we will use a WBS to put it ijn the share point to make ir
easy to acces to everyone and understandlable
 Methods :
o WBS
o Gantt chart
o KPI’s measurement
o Inspectios
o Audits
 The scope will be measaure with:

o KPI’S Evaluation
o Weekly meetings
 Stakeholders high director and sponsor
 Project teams
 Clients
o By the assessing of the timeline every week
 Responsible for aprovements
o Program manager
o Project Manager
o Directors
o Stereeng Committee
o Sponsor/ Client
 Process
o Fill up change register form
o Evaluate the impact of the change on budget and schedule
o Review left contingency Budget
o Approval of the change variation
 Change Process
o Identify changes
o Identify cost and change
o Identify impacts
o Fill up the change request form
o Present to program Manager for approval or for the next level of approval.

o Once is approval , fill up the change order
o Keep records of the changes
2.8 Risk Management - Describe how risks will be prioritised, reported, monitored, and assessed, including how they can be submitted and who is
responsible for dealing with them.
 Risk management process

o Identification
o Analysis
o Evaluation
o Reponses
o Monitor and control
 Prioritization: identify risk with the project team and organise all the information in the table of evaluation with the like hood and consequence
rating that the stakeholders will consider appropriate to each risk. All those risks identify as a extreme will be the ones that we first address along
the project
o Identify the risks
o Analyse like hood and consequence
o Defining response according to the rating identify risk priority
 Reporting:
o Risk register
o Meetings: all the meeting minutes and reports will be sharing on the intranet
 Monitored
o Risk register
o Following up meetings

o Minutes of meetings
 Assessed
o Like hood and impact matrix
o Hazard identifications ( this information is gather with the current and historical data)
2.9 Staffing Management - This section lists program requirements for staffing, including specific resources and the timeframes in which they are
needed, plus training. It describes how staff will be managed for the duration of the program.
Project 1

2.10 Stakeholder Management - Use this section to identify stakeholders and strategies for managing them, including who is responsible for collecting
and reporting stakeholder information.

 Categorize the stakeholders
By the power and interest diagram
Keep them informed
Classified : internal and external
Communication matrix to stakeholders
o Who will comuniate
o What will be communicated
o Which ferecuency
o
Tartegies to manage them
Responsabible to inform and brief them
Metteings
Reports
2.11 Program Governance - Describe any governing groups, what authority they have, and their responsibilities within the program. You can include
information on how often they will meet, how escalated decisions should be presented to and handled by the governing groups, how their
decisions will be communicated, and when program reviews will occur.

ORGANIZATIONAL CHART
SPONSOR /CLIENT
Steering Committee
Program Manager
Project Manager 1 Project Manager 2 Project Manager 3
Project Team 1 Project Team 2 Project Team 3
PMO
Note: the chart illustrates level of authority and level of authority as the authority every level have for approvals in terms of the budget changes or
approvals if need it of the whole project budget.
Stakeholder Percentage of approval from the whole project budget

Sponsor 80% or up
Program Manager 60% or up
Project Manager Until 60%
The risk management plan must be consistent with the final version of the report and other agreements (via emails) from Task 1.
Governing grupos
 Steering comitee : who is part of it

o Directior
o Project manager

PART 2
Upon completion of the plan in Part 1, simulate an email to the projects’ stakeholders by sending an email to your assessor. The email must:
2.1 Present the plan you developed in Part 1,

2.2 Seek out funding for the projects described in the report from Part 1,
2.2.1 Address funding issues foreseen in the project,
Delay of budget approval

Delay the disbursement
Underestimate of the
budget
Delay of the time to
develop the budget
Incorretct estimation of
resources
Increase of cost gdue of
curerency change
Additional requirements
appering during execution
Rework will cost extra
budget because of quality
issues
Insufficient detail in your
scope will give inaccurate
budget stimation
2.2.2 Seek out funding for the projects, and

2.3 Seek out resources for the projects described in the report from Part 1.
Send this email to your assessor, as if they are one of the project stakeholders you report to.

Observation Checklist – Task 2 (To be filled by the assessor)
1. Determined, documented and communicated ongoing
funding requirements with pertinent stakeholders
2. Secured funding commitments as needed
3. Addressed potential funding issues
4. Satisfied funding agent requirements where applicable
5. Determined, negotiated, documented and communicated
program resource requirements with pertinent
stakeholders
6. Acquired and coordinate program resources across the
program and its constituent projects
7. Used communication skills to work with stakeholders
effectively
8. Confirmed and updated program resource requirements in
response to program refinements or changes
9. Established monitoring and control systems
10. Supported delivery of expected benefits with monitoring and
control systems

11. Reported performance of constituent projects and other
program elements to pertinent stakeholders
12. Maintained a sustainable pace to meet stakeholder
requirements
13. Identified, documented and communicated relevant legal and
regulatory requirements to pertinent stakeholders
14. Identified and addressed potential for conflicts caused by
legal and regulatory requirements
15. Implemented compliance policies, processes, and procedures
16. Implemented environment and performance evaluation skills
to monitor and respond to changed circumstances
17. Monitored breaches and conflicts of applicable legal and
regulatory requirements
18. Monitored and evaluated internal and external program
contexts for circumstances that may require changes
19. Identified, evaluated and documented actual and potential
changes
20. Implemented approved changes
21. Communicated changes and their implications with pertinent
stakeholders

22. Documented and communicated agreed risk management
approach for the program and its constituent projects to
pertinent stakeholders
23. Identified program risks in consultation with pertinent
stakeholders
24. Analysed, prioritised and implemented program risks and risk
responses as planned
25. Monitored internal and external program contexts for
circumstances that may affect program risks
26. Prepared a program risk management plan
27. Selected appropriate format for plan
28. Used software and data analysis methods to structure
program data
29. Demonstrated analytical skills to assess program progress

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Signature:


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No: TA08

Form Name: Assessment Task Cover Sheet

Ensure this sheet is attached to your work.

Mobile #: 0481336627 Email: NataliaSantamaria.13@hotmail.es

Assessment 1 Assessment Written Questions

Assessment 2 Assessment Program Management Framework Application Project

Assessment 3 Assessment Program Risk Management Plan Project

Trainer’s Name: Sunaina Saripalle Due Date: 30/01/2018 Date

Student’s Signature: Natalia Santamaria Date: 30/01/2018

Student : Natalia Santamaria UIT07939 1

Student : Natalia Santamaria UIT07939 2

Unit Code BSBPMG615 Unit Title Manage Program Delivery

Qualification Code Qualification

Assessment Tasks 1st submission 2nd and Final Submission

Assessment Task 1 □ Satisfactory □ Satisfactory

Assessor’s Name (Print)

Date: Initials: Date: Initials:

Student : Natalia Santamaria UIT07939 3

Student : Natalia Santamaria UIT07939 4

Pre- Requisites & Co- Requisites

Student : Natalia Santamaria UIT07939 5

Assessment Submission Guidelines

If you miss an Assessment Deadline:

Student : Natalia Santamaria UIT07939 6

Student : Natalia Santamaria UIT07939 7

Assessment Task 1: Knowledge Assessment

Student : Natalia Santamaria UIT07939 8

Student Name: Natalia Santamaria Date: 30/01/2018

1. Provide a brief summary of the purposes of program management.

project management office (PMO) is a group or department within a business, agency or

Student : Natalia Santamaria UIT07939 9

Student : Natalia Santamaria UIT07939 10

 There is insufficient board-level support

and achieve their goals.

5. What does program benefits management entail?

Student : Natalia Santamaria UIT07939 11

Student Signature: Date:

Student : Natalia Santamaria UIT07939 12

Student Name: Natalia Santamaria Date: 19/01/2018

Consider the following projects

Project 2 – Re-development of Intranet

Project 3 - Database for community engagement - Software As A Service Customer Relationship

Student : Natalia Santamaria UIT07939 13

Student : Natalia Santamaria UIT07939 14

Advance Diploma of Project Management

 Refer to excel information IT Program funding

Student : Natalia Santamaria UIT07939 16

Quantity Quantity Quantity

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Form Name: Assessment Task Cover Sheet

Area Monitor Process Project 1 Project 2 Project 3

Student : Natalia Santamaria UIT07939 1

Project 1 Project 2 Project 3

Student : Natalia Santamaria UIT07939 2

1.3.3 The chosen monitoring process, based on the comparison,

Student : Natalia Santamaria UIT07939 3

Student : Natalia Santamaria UIT07939 4

Student : Natalia Santamaria UIT07939 5

Student : Natalia Santamaria UIT07939 6

Observation Checklist – Task 1 (To be filled by the assessor)

2. Secured funding commitments as needed

4. Satisfied funding agent requirements where applicable

7. Used communication skills to work with stakeholders effectively

Student Name: ________________ Date: