Collab10 Procurement Contracts R121

Features and Functionality of
Procurement Contracts
Gary Marines
Oracle Procurement Contracts
• Supporting the procure to pay process with:
– Establishing contract standards
– Enabling contract authoring and negotiation
– Monitoring contract expiration
– Amendments
– Analysis
2
Copyright ©2010 by Gary Marines
• Main components include:
– Contract Terms Library
– Contract Terms Maintenance and Approval
– Deliverables
– Contract E
Expert
pert
– Contract Repository*
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Impacts
• Enforce terms and conditions
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Contract Terms Library
5
Clauses
• A contract clause is a paragraph that contains

the verbiage that will be utilized in a contract
template.
• The objective is to create standard clauses
that can be reused within multiple templates.
• Clauses can contain variables, linked to other
contracts, and can be defaulted to pre-
defined sections of a contract template.
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Clauses
• From the Contract Terms Library

Administrator responsibility select the
Clauses function.
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Clauses
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Create Clauses
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Create Clauses with Variables
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Create Clauses
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Mange Clauses
• Related Clauses
• Clause Folders
• Version History
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Manage Clauses
• Add a relationship to another clause
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Manage Clauses
• Organize Clauses with Folders
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Manage Clauses
• Version History
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Clause Approvals
• Submit the Clause for approval when all

updates and additions have been made
made.
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Clause Approvals
• A notification will go to the library approver
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Contract Templates
• A document made up of library clauses
Clause
1
Contract
C t t
Template
Clause
2
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Contract Templates
• Search and create new templates from the

Contract Templates function
function.
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Contract Template Creation
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• After adding the header information, apply

and add details
details.
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• Add Sections and Clauses
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• Add as many clauses as it takes to complete

the boilerplate (Contract Template)
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• Take a preview
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• Preview the structured terms
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• Validate the template
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• Give your structure a numbering scheme
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• Number scheme
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• Review New Scheme
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• New number scheme applies to print view
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• Deliverables
– Is typically a non
non-financial
financial action that the Supplier
has to provide in conjunction with the agreement.
• Insurance records
• Reporting by a certain date
– Deliverables can also be internal and serve as
reminders
• Contact Supplier x days prior to contract expiration etc.
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• Deliverable created
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• 12.1.1 Deliverables functionality

– Payment Hold Deliverables
– Payables Integration (PO Deliverable Hold) Status
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• Submit for approval

• Once approved,
approved available to utilize in defined
purchasing documents.
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Contract Template Usage
• Contract Templates can be used with:

– Purchasing
– Sourcing
– iSupplier Portal (deliverables)
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Purchasing and Contracts
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39
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• Don’t have a template or did you negotiate

outside of Oracle?
• Upload your document!
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Sourcing and Contracts
• Create negotiations that include your

boilerplate terms and conditions
conditions.
• The integration of Contracts into sourcing
allows you to present the supplier with a
complete view of your RFQ.
• Get the best price based on all of your
requirements.
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iSupplier Portal and Contracts
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iSupplier Portal and Contracts
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Contract Terms Library -
Review
• Create Clauses
• Create Templates
• Utilize Templates in:
– Purchasing
P h i
– Sourcing
– iSupplier Portal – Deliverables
• Impact iProcurement with standard T&C
associated to agreements
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Contract Repository
• The contract repository is a central location to

manage agreements with suppliers that
typically are not associated with a purchase
document.
• Manage all agreements in Oracle
• Search capabilities
• Import
• Risks and Deliverables
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Contract Repository
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Contract Repository
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Contract Repository
• Manually Create Contracts
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Contract Repository
• Add details
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Contract Repository
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Contract Repository
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Contract Repository
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Contract Repository
• Other Key Items:
– Analyze Clauses
• Search for specific clauses and where they are used
• More general search
• See
S which
hi h contract the
h clause
l exists
i iin
– Search Contracts
• Search for particular contracts in the repository
– Import Contracts
• During implementation it might be a good idea to import
th iinitial
the iti l lload
d off non-purchasing
h i agreements
t
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Contract Repository
• New to 12.1.1 – Utilize Structure Terms and

Conditions
– Create document types
– Create templates
– Use templates and types in the contract repository
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Contract Repository
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Contract Repository
• Key points to remember

– No connection between repository docs and
purchasing modules
– Utilize the import
p if p
possible to aide in the initial
creation.
– Make a plan for Contract Repository set up
• Types
T
• Risks
• Roles
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Thank you
• Questions and answers
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Features and Functionality of

• A contract clause is a paragraph that contains

• From the Contract Terms Library

• Add a relationship to another clause

• Submit the Clause for approval when all

• A notification will go to the library approver

• A document made up of library clauses

• Search and create new templates from the

• After adding the header information, apply

• Add Sections and Clauses

• Add as many clauses as it takes to complete

• Preview the structured terms

• Validate the template

• Review New Scheme

• New number scheme applies to print view

• 12.1.1 Deliverables functionality

• Submit for approval

• Contract Templates can be used with:

• Don’t have a template or did you negotiate

• Create negotiations that include your

• The contract repository is a central location to

• New to 12.1.1 – Utilize Structure Terms and

• Key points to remember

• Questions and answers

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