BATAAN PENINSULA STATE UNIVERSITY

BALANGA CAMPUS
Don Manuel Banzon Avenue, Poblacion, City of Balanga, Bataan
STUDENT AFFAIRS AND SERVICES OFFICE
(047) 237-5477 |osasbpsu@gmail.com|

EMERGENCY PREPAREDNESS PLAN

Insert Name of Activity: ___________________
Sponsoring Organization: _________________
Date of Orientation: ______________________
Venue: _________________________________
This plan exists to satisfy those needs and to outline the steps to be taken to prepare for and
respond to an emergency during the conduct of off campus activity / or attendance to outside training
and seminar. Details provided in this manual have been included in the orientation and briefing of
students who will participate in the said activity.

The goal of this plan is to respond to an emergency or unforeseen situation which include:
 The safety of all students delegates during their attendance to the said activity.
 The physical and emotional well-being of staff, students, and guests.
 The timely stabilization of an emergency situation.

Emergency Communications
During an emergency, will use the following means and methods of communication.
Possible means and methods:
 Landline Telephones: (Office)
 Cell Phones (possible outages during emergency)
 Texting (more reliable during an emergency)
 Email

NOTE:
Take time to develop specific communications procedures and mechanisms defining who will be
responsible for communications and what information will be communicated. Provide copies of
directories of delegates who will attend the seminar including faculty advisers who will accompany
the said students.
1. Provide and state details as to specific faculty chaperon in charge for specific section
2. Create Buddy System
3. Remind students to charge cellphones and other gadgets necessary for communication
4. Provide Directory of Contact Number of Person in Case of Emergency.
Emergency Contact Directory for Student Participants
(To be provided for Each Participant depending on the Mechanism Established)
Name Primary Phone Secondary Phone

Our Vision Our Mission

A leading university in the Philippines recognized for its proactive To develop competitive graduates and empowered community members by providing relevant, innovative
contribution to Sustainable Development through equitable and inclusive and transformative knowledge, research, extension and production programs and services through
programs and services by 2030. progressive enhancement of its human resources capabilities and institutional mechanism.
 BATAAN PENINSULA STATE UNIVERSITY
BALANGA CAMPUS
Don Manuel Banzon Avenue, Poblacion, City of Balanga, Bataan
STUDENT AFFAIRS AND SERVICES OFFICE
(047) 237-5477 |osasbpsu@gmail.com|

(PHONE DIRECTORY FOR GUARDIAN/ CONTACT PERSON

Name of Students Name of Guardian Contact Number

Building Evacuation during Emergency

Upon arrival to the training venue, students will be familiarize with the evacuation routes of
the (State Venue). If an evacuation order is issued by organizing committee, strict compliance ad
obedience of the said plan should be followed. Full cooperation with Safety and Security/emergency
should be. The following plans shpuld be done during emergencies:
 Take only keys, wallets and essential belongings with you
 Leave the building immediately
 Do not investigate the source of the emergency
 Walk, don’t run, to the nearest exit
 Use stairs, not elevators
 Assist people with special needs

SUPPLY, KITS and other Documents Needed (Supply the necessary information)
1. State the available first aid kits to include medicine for stomachaches headaches, motion sickness
and allergies and how to avail them. Provide details as to protocol when experiencing medical
problems.
2. Provide details as to the necessary hygiene kit, emergency food and transportation expenses and
other supply depending on the nature of activity.
E.G
 Water and high energy/calorie food
 Maps and compass or GPS
 Gloves, sturdy shoes and warm socks
 Flashlight, light sticks, extra batteries
 Blankets/space blankets for warmth, hand warmers
 Rain gear and extra clothing
 Battery powered radio and extra batteries, charger for cell phone
 Tools, spare fuses, lighter
 Other safety gears if applicable)

3. Specify necessary documents needed to bring such as Identification Card , Acknowledgement and
Official Receipt, Pre-registration Forms, and Name
Our Vision Our Mission
A leading university in the Philippines recognized for its proactive To develop competitive graduates and empowered community members by providing relevant, innovative
contribution to Sustainable Development through equitable and inclusive and transformative knowledge, research, extension and production programs and services through
programs and services by 2030. progressive enhancement of its human resources capabilities and institutional mechanism.
 BATAAN PENINSULA STATE UNIVERSITY
BALANGA CAMPUS
Don Manuel Banzon Avenue, Poblacion, City of Balanga, Bataan
STUDENT AFFAIRS AND SERVICES OFFICE
(047) 237-5477 |osasbpsu@gmail.com|

Risk Management
Discuss with the students about the possible risk and weather disaster that might be common the
your specific destination.

Protocol Procedures
Discuss itinerary of activities and guidelines and house rules of the actual seminar and training
specified by the organizer.

For International Travel

Provide specific details and emergency preparedness plam from airport to actual destinations

Others
Provide other emergency plans and details that might be relevant to the conduct of activities

Prepared By:

____________________

Noted by:

____________________

Our Vision Our Mission

A leading university in the Philippines recognized for its proactive To develop competitive graduates and empowered community members by providing relevant, innovative
contribution to Sustainable Development through equitable and inclusive and transformative knowledge, research, extension and production programs and services through
programs and services by 2030. progressive enhancement of its human resources capabilities and institutional mechanism.