“One Day

Seminar”
Address: Blk6, Brgy, San Jose Tarlac City
Contact Person: Jossel D. Lumba
Contact Number: 09498252655
Email Address: jossellumba@gmail.com
 Company profile
“Every event make it memorable, but yours should be unique”
OUR MISSION
 To deliver extraordinary events. Service-oriented in how we deal with our clients
 To inspire the world with our hard work. Focused, driven and with utmost care is how we
execute each event
 To create value and make a difference. Constantly challenging ourselves and what we can
accomplish for others Working as a team for and with our clients
OUR VISION
 To become a recognized leading events management firm, concept development and
service performance excellence.
 We have a clear vision to ensure clients satisfaction and loyalty. As every event has to be
perfect social, technical and creative fit, we have a collaborative approach to all the projects
OBJECTIVES
 To become a pioneer event management company.
 To provide event management services, that has not been experienced in the industry at
affordable rates.
 To constantly innovate, imagine and inspire to exceed client expectations.
 SERVICE OFFERED
PERSONAL EVENTS
Gender Reveal
Christening
Birthday
Wedding
Anniversaries and Family reunion
 SCHOOL EVENTS
Homecomings
Fun Run
Commencements
Service Awards
Class Reunion
 ORGANIZATION EVENTS
Seminars
Trainings
Team Buildings
Conventions
Exhibits
Conference
 LIST OF SUPPLIERS/CONTRACTOR
• VENUE CATERING TARPULIN
 AUDIO VIDEO (PHOTOGRAPHER,
VIDEOGRAPHER, AND LED WALL)

T-SHIRT PRINTING
LIGHT/SOUND FLOWERSHOP

CAKES / CUPCAKES
• EMCEE/HOST

• MEDICAL TEAM

• OFFICE SUPPIERS
LETTER OF INTENT
 EVENT BRIEF
• CONTACT PERSON: Jossel D. Lumba
• ADDRESS: Blk6, Brgy, San Jose Tarlac City
• CONTACT NO#: 09498252655
• NAME OF EVENT: One Day Seminar (“Mathematricks:
Unlocking Difficulties In Problem Solving”)
• DATE/DAY/TIME OF EVENT: December 14, 2019
• Saturday (7:00am -6:00 Pm)
• LOCATION/VENUE: The Ranch at San Jose Tarlac City
• INVITATION: 60 Pcs
• PURPOSE: (“Mathematricks: Unlocking Difficulties In Problem
Solving”)
• PARKING ACCESS: Can accommodate 40 slots
HOST: Robespierre James N. Perez
GUEST: 50
AUDIO VISUAL: Laptop, Projector, Wide Screens,
Sound System, Microphones and Camera
EVENT SET UP: December 13, 2019(Afternoon
Onwards)
Tables and Chairs – 2:00 Pm
Stage Design/Tarpaulin- 3:00pm
December 14, 2019 (Morning)
Registration Tables- 4:30 Am
Caterer- 5:00am
CUSTODIAL: Staff
DIRECTIONAL SIGNAGE: Way Finding Signage Such
As Comfort Room And Area Reserved For Visitors,
Parking, Entry, And Exit Signage.
 EVENT TEAM
EVENT DIRECTOR COORDINATOR
MERCHANDIZING
JOSSEL LUMBA HIEZEL ABRIL

PROGRAMME COORDINATOR

JOHN RAY NOLASCO WINNIE TAGASA

VENUE COORDINATOR FINANCE OFFICER/EXECUTIVE
ASSISTANCE
MELISA LAUS PAMELA ROSE DIZON

PROMOTION COORDINATOR EQUIPMENT COORDINATOR

DANICA ALBERTO ANGELINE DELEON

• HOSPITALITY COORDINATOR OFFICIALS COORDINATORS
• MARY JANE LOPEZ JEREMY BRIONES

• SUPPORT TEAM
Justine Paula David Shery Ann Guttierez
Joliena Facun Felicisima Golucino
Janelle Gumela Irah Castañarez
Aubrey Aglinao Mylene Castro
 RESOURCE SPEAKER
• STEPHEN JOHN CADUCOY MAY AVELINO
EVENT SUPPLIERS
 EVENT CONCEPT
• THEME: “Mathematricks: Unlocking
Difficulties in Problem Solving”
 PROGRAM FLOW
TIME ACTIVITY IN-CHARGE

7:00 am To 7:30 am Registration and distribution of seminar Shery Ann Guttierez

kit Janelle Gumela
7:30 am to 8:00 am Opening ceremony John Ray Nolasco
Prayers, national anthem and energizer, Winnie Tagasa

8:00 am to 10:00 am Speaker 1 Mrs: May Avelino

10:00 am to 10:15am Snack time Felicisima Golucino
Christ Anne Del Rosario

10:15 am to 12:00 nn Speaker 1 Mrs. May Avelino

12:00 am to 1:00 pm Lunch time Tessie’s Grill(Staff) Mary Jane Lopez

1:00 pm to 3:00 pm Speaker 2 Mr: Stephen John Caducoy

3:00 pm to 3:15 pm Snack time Irah Castañarez
Justine Paula David
3:15 pm to 5:00 pm Awarding Mr: Robespierre James N. Perez
Giving certificates
5:00 pm to 5;30 pm Closing ceremony (EMCEE)
John Ray Nolasco
Winnie Tagasa
 BUDGET PROPOSAL/BUGETTING
ITEM INCLUSION AMOUNT

VENUE 20,000.00
Venue
7:00 Am To 6:30pm
December 13-14,2019

RENTAL (THE Chairs, Table And Table Clothes

Utility Fee
1person X 500
RANCH) PACKAGE DEAL:
• Entrance Fee
• PAVILION (Can Cater 80 Persons)
• 2 Gazebos (Can Cater 20 Persons)
• Octagon Gazebo (Can Cater 10persons)
• Pool Side (Can Cater 80 Persons)
• Tables And Chairs With Cover
• Pool & Jacuzzi Access
• Char Griller,
• Videoke
• Parking Slots

TESSIE'S GRILL &

35,000.00
Lunch/Snacks(Speaker, Teachers And Personnel
Involve)
ROASTERS 80 person X 500

TEKOGRAFIX SOLUTION
5,000.00
Back Drop(6x8) – Stage
Welcome Banner(6x8)
2pcs X600
Name Tags With Lanyards
50pcs X 25
CERVANTES PRINTING Invitation Guest 60 pcs X 40.00 9,500.00
PRESS Flyers
50pcs X 10
Certificates
Guest With Frame
2pcs X 45.00
Participants
50 Pcs X 35.00
Corsage For The Guest
4pcs X 50.00
Seminar Kit
50 Pcs X 50.00

KULARTS ENTERPRICE Costume Shirt 15,000.00

75pcs X 200
FLOWER SHOP Flower Stage 20,000.00
EXCEL EVENTS Design
STYLING Inclusion
Free Delivery And Set Up In The
Venue
SOUVENIRS Cupcakes 5,000.00
With Design
10 Packs X 280.00

SOUND SYSTEM Lights and sounds 5,000.00

GUEST SPEAKER Stipend 6,000.00
2 Person X 3,000

EMCEE Stipend 2,000.00

2 Person X 1,000

PHOTOGRAPHY(VIDEOGRA Stipend 3,000.00

PHY) 1person X 3,000

MEDICAL TEAM Stipend 2,000.00

4 Person X 500

PROFESSIONAL FEES 15% Event Planning 22,500.00

Expenses(Staff, Salary,
Communication, Transportation)

Total 150,000.00
CONTINGENCY FUND 10% 15,000.00
Grand total: 165,000.00
 SUMMaRY EXPENSES
ITEM AMOUNT
VENUE RENTAL (THE RANCH) 20,000.00

TESSIE'S GRILL & ROASTERS 35,000.00

TEKOGRAFIX SOLUTION 5,000.00

CERVANTES PRINTING PRESS 9,500.00

KULARTS ENTERPRICE 15,000.00

FLOWER SHOP 20,000.00

EXCEL EVENTS STYLING

SOUVENIRS 5,000.00

SOUND SYSTEM 5,000.00

GUEST SPEAKER 6,000.00

EMCEE 2,000.00

PHOTOGRAPHY(VIDEOGRAPHY) 3,000.00

MEDICAL TEAM 2,000.00

PROFESSIONAL FEES 15% 22,500.00

TOTAL AMOUNT 150,000.00

CONTRACT AGREEMENTS
 ACTION PLAN
DATE ACTIVITY REMARKS
November 11,2019  Planning and preparation initial  Present letter of intent
meeting with the client brochures of Joba Events

November 13,2019  Contract signing  Contacting the client

 Initial payment of 50%  Checks of any kind is accepted

November 14,2019  Meeting with the team  Brainstorming /

 Selection of suppliers conceptualization
 Booking of the guest speakers  Contacting the suppliers &
guest speaker

November 15,2019  Ocular inspection to The Ranch

At San Jose

November 16,2019  Pre meeting with suppliers  Contacting the suppliers

November 18,2019  Final meeting with the suppliers,

working committee and food
tasting
November 18,2019  50% full payment

November 19,2019  Meeting with the team for

updates for the seminar

November 20,2019  2:00pm to 5:30pm

 Stage design, installation of
tarpaulin, arranging of tables
and chairs.
November 21,2019  Event proper

November 22,2019  Feedback / Evaluation  Meeting with the client

  Meeting with the team
LOCATION MAP
FLOOR PLAN
 RISK MANAGEMENT
 Can be avoided through inspection and
standby medics on the event
FOOD POISONING/INJURIES

 Use of contingency fund will alleviate the

said liabilities
FINANCIAL RISK

 Generator

POWER INTERRUPTION

TECHNICAL RISK  Test all the equipment before the event

starts. Prepare standby equipment

NATURAL DISASTER RISK  Review the emergency preparedness

plan/signage for emergency exit and
evacuation plan
HEALTH AND SECURITY RISK  First aid medical kit/Stand by medical
team