Course Material on ISO 14001:2004

Fouryes TQM Consultants

COURSE MATERIAL

ON

ISO 14001 : 2004

No: 4/323, Valluvar Salai, Ramapuram, Chennai – 600 089.

Tel No: + 91 44 6567 9748, 9841431336 E- Mail: ftqm@airtelmail.in

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 Course Material on ISO 14001:2004

ISO 14001:2004
(Environmental Management System)

A Journey towards Clean, Green and Healthy

Environment!!!

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 Course Material on ISO 14001:2004

MANAGEMENT SYSTEM ELEMENTS

Environmental Policy

Planning

Implementation and Operation

Checking

Management Review

Continual Improvement

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PDCA- APPROACH
PLAN:

Establish the Objectives and Process necessary to deliver results in

accordance with the Organization Environmental Policy

DO:

Implement the Process

CHECK:

Monitor and Measure Processes against environmental Policy, Objectives,

Target, Legal and other requirements, and report the results

ACT:

Take action to continually improve performance of the Environmental

Management System

DEFINITIONS

ENVIRONMENT

Surroundings in which an organization operates, Including air, water,

land, natural resources, flora, fauna, human and their interrelations

ENVIRONMENTAL ASPECT

Element of an organization's activities or products or services that can

interact with the environment

ENVIRONMENTAL IMPACT

Any change to the environment, whether adverse or beneficial, wholly or

partially resulting from an organization's environmental aspects

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SYSTEM REQUIREMENTS

MAIN CLAUSES IN ISO –14001:2004

4.1 GENERAL REQUIREMENTS

4.2 ENVIRONMENT POLICY
4.3 PLANNING
4.4 IMPLEMENTATION AND OPERATION
4.5 CHECKING
4.6 MANAGEMENT REVIEW

4.1 GENERAL REQUIREMENTS

h Establish, Implement, Maintain and continually improve an

Environmental Management system in accordance with
requirements of the this international standard and determine how
it will fulfill these requirements

h Define and Document the Scope of EMS

4.2 ENVIRONMENTAL POLICY

Define an Environmental Policy

h Appropriate to nature, scale and impacts

h Include commitment to Prevention of pollution and Continual I

Improvement

h Include commitment to comply with legal and other requirements

h Document, communicate, implement and maintain

h Available to the Public

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4.3 PLANNING
4.3.1 ENVIRONMENTAL ASPECTS

h Establish, implement and maintain Procedure

h Identify Environmental aspects for Organization's Activities,

Products and Services with in the defined scope of the EMS

h Determine significant impacts

h Keep this information up to date

h Consider significant impacts for establishing, implementing and

maintaining EMS

4.3.2 LEGAL AND OTHER REQUIREMENTS

h Establish, implement and maintain Procedure

h Identify legal and other requirements
h Determine how these requirements are applied to environmental
aspects
h Access upto date information
h Communication to Employees
h Consider for establishing, implementing and implementing EMS

4.3.3 OBJECTIVES, TARGETS AND PROGRAMMES

• Establish measurable objectives and Targets considering

h Legal and other Requirements

h Significant Aspects

h Technological Options

h Financial, Operational and Business requirements

h Views of Interested parties

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• Establish Programs for achieving Objectives and Targets

™ Decide actions

™ Designate responsibility

™ Set time frame

™ Review at planned Intervals

4.4. IMPLEMENTATION AND OPERATION

4.4.1 RESOURCES, ROLES, RESPONSIBILITY AND

AUTHORITY

h Provide adequate resources for effective implementation

h Define and document roles, responsibilities and authorities

h Communicate them to the concerned personnel

h Appoint management representative and define his / or

roles, responsibility and authority

4.4.2 COMPETENCE, TRAINING AND AWARENESS

h Personnel shall be competent to perform tasks

h Identify training needs

h Provide necessary resources

h Employee / Contractors shall be aware of

™ EMS Requirements

™ Environment policy, Objectives and Targets

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™ Significant aspects and impacts

™ Responsibilities and Authorities

™ Operational control procedures

™ Potential Consequences

™ Emergency preparedness and response

4.4.3 COMMUNICATION

h System for internal communication within the organization

h Maintain an effective feed back system for external communication

h Decide whether to communicate externally about significant aspects

and shall document the decision

h Establish methods for external communication, if the decision is to

communicate

4.4.4 DOCUMENTATION

h Document is an essential elements of EMS

Four Levels of documentation:

™ Manual

™ Procedure

™ Operational Control Procedures

™ Formats and Records

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4.4.5 CONTROL OF DOCUMENTS

h Establish, Implement and Maintain Procedure

h Approve documents for adequacy

h Identification of changes and current revisions

h Ensure their access and availability

h Control of externally originated documents

h Identify and remove obsolete ones

4.4.6 OPERATIONAL CONTROL

h Establish, Implement and Maintain operational control procedures

for those operations that are associated with the significant aspects

h Communicate them to concerned personnel and suppliers and

contractors

4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE

h Identify potential emergency situations and Accident

h Establish procedures to Respond and mitigate impacts

h Test the procedures for adequacy

h Review and revise them

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4.5 CHECKING

4.5.1 MONITORING AND MEASUREMENT

h Develop documented procedures

h Monitor and measure key characteristics

h Track the progress of objectives and programs

h Identify opportunity for improvement

h Calibrations / Verification of equipments

4.5.2 EVALUATION OF COMPLIANCE

h Establish, Implement and Maintain a procedure for periodically

evaluating compliance with legal requirements and other
requirements which organization subscribes

h Maintain records of evaluations

4.5.3 NONCONFORMITY, CORRECTIVE ACTION AND

PREVENTIVE ACTION

h Establish, Implement and Maintain Procedure

h Define responsibility and authority for handling and investigation of

Non Conformances

h Undertake necessary actions to mitigate impacts

h Undertake appropriate corrective and preventive actions

h Review and revise system Documentation accordingly

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4.5.4 CONTROL OF RECORDS

h Maintain records to demonstrate conformance to requirements

h Establish, implement and maintain procedure

h Identify, Store and Protect for easy retrieval

h Ensure legibility and traceability

h Protect them against damage and deterioration.

h Define retention time

h Disposal of records

4.5.5 INTERNAL AUDIT

h Establish procedure for conducting audit to determine:

- Conformance to planned arrangements

- System has been implemented & maintained

h Specify the audit frequency and audit scope

h Schedule shall be based on importance of the activities and result of

previous audit

h Designate responsibilities for conducting audit and reporting results

h Review the results of audits

h Inform outcome of the audit to management

h Ensure the independent audit

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4.6 MANAGEMENT REVIEW

h Conduct Management review meeting at planned intervals

h Evaluate the adequacy, effectiveness and continuing suitability of

EMS

h Incorporate continual improvement

h Review the need for changes to EMS

Input to Management review includes:

h Result of internal audits

h Evaluation of legal and other requirements

h Feedback of Interested parties and complaints

h Environmental performance

h Objectives and Targets

h Status of Corrective and Preventive action

h Follow up action from previous management review

h Changing circumstances

h Recommendation for improvement

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