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GENERAL TERMS OF PARTICIPATION

1. Organizers. General Information 3. Dates.


Exhibition Organizers: Build-up time
- Ministry of Defense of the Republic of Armenia; 23 – 25 March 2020 from 08.00 to 20.00
- Yerevan Plant of Mathematical Machines Arrival of Exhibitors to their booths
PLC. (ZAO “YerZMM ); 25 March 2020 from 9.00 to 20.00
Dates of exhibition work
- Exhibition Companies Group “BIZON” (OVC
26 - 28 March 2020
“BIZON” PLC). (further - Exhibition Directorate)
Mail address: 129223, Moscow, P.O. 10;
Hours for Specialists and Business Visitors
Теl.:007 (495) 937-40-81;
26 – 27 March 2020 from 10.00 to 18.00
E-mail: bizon@b95.ru;
28 March 2020 from 10.00 to 16.00
Exhibition website: www.Armhitec.com
Dismantling
International Exhibition of Arms and Defence 28 March 2020 from 16.00 to 20.00
Technology «ArmHiTec-2020" is organized and 29 March 2020 from 8.00 to 20.00
held in accordance with the decision of the Large-sized exhibits for demonstration on
Ministry of Defense of the Republic of Armenia Outdoor exhibition area will be allowed to enter
the territory of YerevanExpo Centre on 23 and
Main directions of exhibition work: 24 March 2020 starting from 8:00 till 20:00
• Business program, which includes plenary Large-sized exhibits will be allowed to leave
sessions, conferences and round table the exposition in night period on 28-29 March,
discussions attended by high ranking officials 2020 (from 22:00 till 7:00).
and representatives of public authorities;
• Exhibition program, which consist of 4. Main documents for «ArmHiTec-2020».
expositions of firms and companies Main documents for participation in Exhibition
manufacturers, designers and suppliers of are:
armaments and special equipment: 1. Preliminary Application for Participation
- Information technologies and systems 2. General Terms of Participation
developed for strengthening national defense 3. Contract (Agreement and Appendices to
and security industry; the Agreement (№1-7))
- armaments, weapons and technical military Documents for participation in Exhibition shall
equipment for armed forces; be filled out, signed, stamped and forwarded by
- armaments, weapons and special equipment Participant to Exhibition Directorate. Scan
for police and special units; copies of signed Agreements obtain the same
- special facilities and equipment used for legal force as original paper documents.
border protection and security. By providing the signed Preliminary
Application for Participation in Exhibition
2. Venue. Participant agrees with present Terms for
Republic of Armenia, Yerevan, Exhibition Participation as a legal base for the Agreement
Complex "YerevanEXPO", (building №3 on for Participation and shall exercise its rights in
A. Akobyan str., Yerevan) accordance with present Terms for Participation
in «ArmHiTec-2020».
Deadline for Exhibition participation exposition floor plan taking into account free
documents signing (agreement, appendixes, space availability.
forms) is February 20, 2020 Exhibition space with improved visibility
(stands open from 2 and more sides, 2-level
5. Registration of participants/Exhibitors stands (with more than one floor)) is sold and
Preliminary registration of Exhibition participants purchased for an extra charge (kindly check
as well as the booking of exhibition space can Exhibition Agreement (Contract) document).
be carried out by Exhibition Directorate Participant is not allowed to transfer
according to Preliminary Application Form sent purchased exhibition space or part of purchased
by a company to Exhibition Directorate. The exhibition space either for payment or for free to
Application is considered valid during 15 days a third party, or make an exchange of purchased
after its’ receiving by Exhibition Directorate. exhibition space with another Participant without
During this term the Applicant should send the approval and written confirmation from
signed Agreement for Participation in the Exhibition Directorate.
exhibition otherwise Preliminary Application will
be automatically cancelled. 7. Costs and Terms of Payment
After the completed Agreement for Payment deadline and cost of purchased
Participation in Exhibition is received by unequipped exhibition space and optional
Exhibition Directorate, the invoice for payment equipment and/or additional services are
indicated in the Agreement (Contract) for
(min. registration fee and 100% of the cost of
Participation (Appendixes 1-7).
purchased raw exhibition space) will be
Payments are collected for:
forwarded to the Participant and shall be paid
• Registration fee;
within the invoice stipulated time terms.
• Rent of raw exhibition space;
A company can be registered as Participant of
Exhibition (or Exhibitor) only after Exhibition Rent of unequipped exhibition space and
Registration Fee payment includes the
Directorate receives the full invoice payment. following:
In the process of exhibition preparation fax • Provision of exhibition spaces;
and/or e-mail correspondence shall be used for • Permanent passes (badges “Exhibitor”)
operative exchange of information and and complementary tickets (on the base of
documents. Organizer and Participant the size and type of purchased exhibition
area);
acknowledge the legal validity of signatures and
• General indoor exhibition lighting;
stamps on fax copies of the Agreement,
• General guarding of Exhibition territory;
Appendixes, Invoices and other documents. • General Exhibition insurance;
All these documents - fully completed, signed • General Exhibition cleaning (passage
and stamped shall be forwarded to Exhibition ways between booths);
Directorate not later than 20 February 2020 • Removal of garbage from special areas
otherwise Exhibition Directorate cannot set by Exhibition Directorate;
guarantee the fulfillment of its obligations related • Display of Participants’ information in the
to requested services. Official Exhibition E-Catalogue (1 color
After receiving of full payment set in the stripe, A5 size) and in one rubric of
thematic section. Exhibitors’ logos should
Agreement, Exhibition Directorate shall fulfill all be forwarded in *jpg or *gif (200x 150)
its’ obligations, even if exhibits won’t arrive to formats together with the link to exhibitors’
the Exhibition on time (for example, in case of web site.
loss of goods, transportation or customs control NOTE! Participants’ information for the catalog
delay) or won’t arrive to Exhibition at all, or the shall contain (each Participant will be provided
entrance visa is not given to Participant or with Catalog Form for filling out):
Participant’s representatives on time/ or not 1. Company name and address;
given at all. 2. Text information about company profile in
Russian (if possible) and in English (limited to
6. Allocation of the Exhibition Space
300 symbols for each language);
Exhibition Directorate allocates Exhibition 3. Company logo in color;
space according to Exhibition profile and
4. Text information about innovative products • Insurance;
of the company (1 position, limited to 150 • Catering;
symbols each) and 1 picture 4 х 4 cm.)). • Storage services.
Kindly indicate the corresponding number of If services are provided in accordance with
your products rubric for insertion in the rubricator. separate agreements concluded between
You can choose only one rubric for free Exhibitor and third party, Exhibition Directorate
KINDLY PAY ATTENTION TO THE neither secures nor bears any responsibilities
FOLLOWING: related to these services and agreements.
Information will be displayed in Exhibition Registration fee and advance payment - 100%
Catalog just as it is presented in Catalog Form of the cost of rented unequipped exhibition
which is filled out and sent by Exhibitor. In case space- is paid by Participant in accordance with
if Exhibitor fills out Catalog Form in one the invoice drawn by Exhibition Directorate
language only, it will be published only in this within the time period stipulated in the invoice.
language. Total volume of text information is Reservation of exhibition space can be settled
limited to 300 symbols including spaces and only after invoice payment accomplishment.
punctuation marks The final cost of Agreement will be increased
All these materials and Catalog Form should according to the cost of additional equipment
be sent to your manager at Exhibition and/or services ordered by Exhibitor in
Directorate for requirements satisfaction Appendices No. 1-7. The total payment for
confirmation. Agreement and Appendices to the Agreement
• General advertising campaign; shall be made not later than the dates stipulated
• One sample of Official Exhibition Catalog. in these documents.
• 20 complementary exhibition tickets Final payment for participation in Exhibition shall
be made by Participant in accordance with the
For additional payment in accordance with terms indicated in the invoices.
Appendixes to the Agreement for Participant has the right to occupy purchased
Participation the following services are exhibition space only after complete payment
provided: accomplishment for participation in the exhibition.
• Shell-scheme booth - Standard constructed If conditions and/or terms of payment were
and equipped exhibition stands (Appendix No.1); violated by Exhibitor, Exhibition Directorate is
• Optional equipment for exhibition booth entitled to cancel the Agreement. In this case
(Request No.1.1); the earlier paid and transferred amounts of
• Engineering services (Appendix No 2); money are not refundable and cannot be
• Individual guarding and cleaning of returned to Participant. If Participant does not
exhibition booth (Appendix No.3); fulfill corresponding obligations set in the
• Passes. Tickets (Appendix No.4); Agreement, Exhibition Directorate is entitled for
• Telecommunications Equipment for retention of Participant’s Property, after notifying
presentations at the booth (Appendix No.5); Participant in writing, and forward the property
• Conference halls and room rent. retained on storage at Participant’s expense.
Video/Audio/Projection Equipment order In case if Participant fails to pay for his
(Appendix No.6); participation in Exhibition in accordance with
• Participation in Exhibition Business Program indicated terms, Exhibition Directorate does not
(Appendix No.7); guarantee fulfillment of obligations related to
provision of the services ordered by Participant.
The following services may be provided (fulfilled) All claims related to stand building and assembly
to Exhibitor by third parties in accordance with works shall be presented to Exhibition
separate Agreements: Directorate during Exhibition work by
• Additional advertisement; Participant’s representative (according to the
• Freight-forwarding services; certificate of authority) in the form of written
• Visa support, hotel accommodation, transfer, application, signed by Exhibition Directorate
cultural and guest program; representative. Only in this case payment for
these services will be returned to the Participant. Mounting and dismantling of exhibits is
Otherwise the claims will not be accepted. performed by Participant. Packing material shall
be removed or placed on storage.
8. Discounts
In case if exhibition area is constructed and
Exhibition Directorate has the right to grant equipped by Participants’ (Collective organizers’)
Participants with various discounts related to the efforts, or in case if assembly and design works
cost of unequipped exhibition space. Discounts are performed by the third-party company
can be approved by Exhibition Directorate (Collective Organizer), Participant shall pay for
representatives only. connection to electric power source and use of
9. Co-Exhibitors and National Pavilions electric power according to the price-list and
Appendix No.2 to the Agreement (Contract) for
All companies exhibiting on Participant’s stand Participation.
are considered as his Co-exhibitors. Co- Participant shall confirm the individual frame
exhibitor shall act according to the same terms construction project with the correspondent
and conditions as the main Participant and has services of Exhibition complex by February 20,
the right to pay for its’ participation in Exhibition 2020. (Construction terms and conditions,
separately. Participant shall provide Exhibition corresponding contacts, set of documents
Directorate with the full list of its’ Co-exhibitors needed for technical expertise is provided
(Form 3) and with the layout of all his Co- additionally on request).
exhibitors placements not later than 20 February, Exhibition stand with customized design shall be
2020. correspondent to the general Exhibition plan and
In case if Co-Exhibitor fails to pay for his shall be serviced by qualified personnel during
exhibition space or cancel his participation after whole Exhibition work period.
March 10, 2020, all payments of that Co- Exhibition Directorate has the right to prohibit
exhibitor shall be made by Participant. the construction of stands which do not
Participant bears full responsibility for Co- correspond with the general Exhibition plan.
exhibitor’s payments and for all losses caused All information about the stand building company
by Co-exhibitor. Each Co-exhibitor is obliged to should be presented to Exhibition Directorate
pay the Registration fee. Registration fee of Co- not later than February 20, 2020. All changes
exhibitor can be paid by Participant. and supplements to the Agreement received
National pavilion is the joint exposition of several after February 20, 2020 will not be accepted.
companies from one country having one and the After Exhibition end Participant shall return
same organizer. Organizer of the National rented Exhibition space and equipment in its’
Pavilion is considered as the Main Exhibitor and original state and condition. In opposite case,
represents his exhibitors in all disputes related Participant shall recover the damages caused.
to rent of exhibition spaces.
11. Cancellation of the Agreement
10. Construction, Assembly and Dismantling
Works The cancellation of Agreement by Participants’
initiative shall be accomplished by provision of
The Exhibition Directorate provides the services written notification and enters into force after
for exhibition space equipment (in accordance being received by Exhibition Directorate. In this
with Appendix No.1, provided by February 25, case, all previously made payments are not
2020. After that date the surcharge compiles returned.
200%). In case of Co-exhibitor’s refuse of participation
Mounting and dismantling of stands shall be in Exhibition, the Registration Fee for Co-
performed within the time terms stated in clause exhibitors’ participation shall be paid by the
3 of the present Conditions for Participation and Participant.
shall be fulfilled by qualified personnel only. The Agreement can be cancelled by Exhibition
Guarding of exhibits in the period of mounting Directorates’ initiative in following cases:
and dismantling the Exhibition shall be • If the full payment for the Agreement was not
performed by the Participant. made within the time period settled in the
invoice;
• If Participant habitually violates safe and company must be also provided to Exhibition
security requirements; Directorate. Transportation documents and
• If Participant won’t equip the purchased space licenses permitting the
within the time terms stipulated and/or won’t demonstration/exposition of these fire arms
occupy exhibition space within 24 hours after and munition must be also provided.
Exhibition opening; Participant is individually in charge of freight-
• If Participant displays exhibits which are not forwarding and customs clearance of its’ military
correspondent to the thematic plan of the exhibits. Exhibition Directorate may assist
exhibition without preliminary agreement with Participant with customs clearance and freight-
Exhibition Directorate; forwarding of military exhibits of Participant in
• If Participant either for payment or for free accordance with separate Agreement only if it is
transferred purchased exhibition space or its requested by Participant.
part to third party as well as in case of Items of military and defense oriented products
exchange of exhibition spaces with any other not included in Form No.1A and 1B (check the
Participant. Agreement document) will not be admitted for
In case if Agreement is cancelled by Exhibition display at Exhibition.
Directorates’ initiative, the earlier made In case if Participants’ and/or Co-exhibitors’
payments are not refundable. exposition does not include military and defense
oriented equipment, Participant shall provide
In case if the event is cancelled due to the fault
completed and signed Form 1 (not later than
of Directorate, all payments made by the
February 20, 2020).
exhibitor are returned to Participant in full.
Exhibits shall be brought to pavilion (outdoor
exhibition area) on March 25, 2020 from 08.00
12. Exhibits
till 20.00. Exhibitor’s representatives are in
Only products enlisted in corresponding forms charge of their exhibits’ safety and security till
(Form 1, 1A and 1B) and correspondent to the 20.00 on March 25, 2020. General security of
Exhibition profile shall be admitted to display at the Pavilion will be in operation after 20.00 on
the exhibition grounds. March 25, 2020.
Participant displaying samples of military and Exhibits cannot be transferred to other exhibition
defense oriented products should present spaces without preliminary confirmation of
specification on these products not later than Exhibition Directorate. Exhibits can be
February 20, 2020 (Form No.1A) to Exhibition installed/removed on/from the booth in an hour
Directorate for inclusion in the general list of before the Exhibition opening/after the Exhibition
military products allowed for display at the closing. Exhibits shall not be taken away from
Exhibition. Attention!!! In this case Participant the exposition before closing of the Exhibition
shall have the official documents and/or licenses without written permission of Exhibition
allowing Participant to demonstrate these Directorate.
particular exhibits in public. Classified exhibits If necessary Exhibition Directorate is authorized
or exhibits permitted for display only to a by applying legal measures to forbid Participant
limited or specific public are prohibited for to display its production (insist on removal of
demonstration at Exhibition. Violating of this exhibits from Participants’ stand) if production
term may lead to criminal sanctions for displayed is not included in the correspondent
Participant! lists (Form 1, 1a) or is incompatible with goals of
Participants demonstrating samples of fire the exhibition and/or can pose danger to people.
arms (guns, pistols, rifles, etc.) and munition Daily import/removal of properties to/out the
shall fill out Form 1B (kindly check the Exhibition territory shall be fulfilled on the base
Agreement document) and send it to of way-bill with permit mark of Exhibition
Exhibition Directorate along with indication Directorate.
of the names and passport data of company
employees who will be in charge of these 13. Direct Trade and Souvenirs Trade
arms. The Authorization Letter appointing
Direct trade (from stands) of goods: magazines,
these employees to be in charge of the arms
books, models of military equipment and
and munition signed by the head of the
armaments etc. is strictly forbidden. The trade is 18. Business Program. Presentations.
allowed only in special areas in accordance with Advertising on Stands
the Rules of Trade of the Republic of Armenia.
Main document, regulating participation in the
14. Forwarding services. Customs clearance. events of Exhibition Business Program is
Agreement for Participation, Appendix 7.
Forwarding services and custom clearance of FOR EXHIBITORS participation of one delegate
temporary imported on the territory of the without presentation is free
Republic of Armenia goods are accomplished by Registration fee for delegate includes:
official agents of Exhibition. Kindly check official • Participation in the official events of
site of Exhibition www.Armhitec.com for more Business Program, plenary sessions
information. Exhibition Directorate does not and workshops;
provide any direct services related to customs • Entrance to the exhibition;
clearance and/or freight-forwarding of • Coffee breaks and fourchettes;
Participants’ exhibits. Therefore, Exhibition
• Event’s Participant Package;
Directorate bears no responsibility for the
• One personalized pass «Delegate -
actions of third party hired by Participant for this
Participant of the Conference», with the
purpose.
right to visit the Conference Opening
Exhibition Directorate suggests all Participants
ceremony and all other Conference
to secure their exhibits by issuing insurance
events.
license before leaving the country.
• One copy of the Proceedings of the
15. Guarding Conference.
Requirement to presentations:
Participant shall be responsible for its stand and The application for presentation should be
exhibits’ safety. Exhibition Directorate submitted to the Organizing Committee not later
recommends all Participants to insure their than February 20, 2020. Application should
properties from all damages possible in advance. include:
Additional services on individual guarding of • name of the Business Program event;
stand are provided in accordance with the
• title of the presentation;
Appendix No.3 (kindly check the Agreement
• speaker’s name and family name;
document).
• speaker’s company and position;
General guarding of Exhibition is included in
• mail address;
price of participation. The exhibition is guarded
• telephone and fax numbers;
from 20.00 on March 25, 2018 till 16.00 on
• e-mail address;
March 28, 2020. Guarding of Exhibition is
fulfilled at night from 18.30 till 09.00. In case of • presentation thesis.
theft or damage of exhibits, Participant shall Requirements to the materials:
immediately apply to the security station of Thesis should be presented in electronic form in
YerevanExpo Center. one of the working languages of the Conference
– Russian or English as 2 standard typewritten
16. Cleaning of Stands pages (not more than 3600 characters including
spaces), in MS Word format (Times New Roman,
General cleaning of the Exhibition (passage
12), single-spaced without illustrations.
ways between stands and outdoor space) is
In case if Participant plans to hold his own
included in price of participation. Individual stand
presentation or any other event during the
cleaning services are provided in accordance
Exhibition using special premises of the
with the Appendix No.3.
Exhibition complex the Participant shall provide
Application No.6 not later than February 20,
17. Hotel Accommodation, Tourist Services
2020 and pay for it within the time terms
Tourist services, hotel accommodation, as well
stipulated in the invoice.
as cultural program are fulfilled by official agents
Exhibition Directorate shall include the
of Exhibition. Kindly check the official web-site of
mentioned event in general program of
Exhibition www.Armhitec.com.
Exhibition work. Exhibition Directorate keeps the
right to change the date and time of the event by
mutual agreement with Participant. 22. Passes
Use of sound-amplifying equipment at the VIP Passes, Service Passes.
stands of Participants shall be agreed with the Applications for all types of passes, including
Exhibition Directorate in advance. Printed and application for additional passes shall be
advertisement materials can be distributed by provided to Exhibition Directorate by February
the Participant only at the specially allocated 20, 2018. In case if application is provided or
exhibition area. changed after this date cost of the above
mentioned passes will be increased up to 100%.
19. Official Catalogue
Period of validity of each type of passes is
Exhibition Directorate publishes the official indicated on it. Transferring passes to a third-
catalog in electronic version to the Exhibition party is prohibited.
opening. Participants shall forward the materials
VIP Passes are issued according to the list
for publication to Exhibition Directorate not later
approved by the Chairman of Exhibition
than February 20, 2020 Materials shall be
Organizing Committee or purchased according
correspondent to technical requirements of the
to Appendix 4 and Form 2 to the Exhibition
Publisher and shall be provided to Exhibition
Agreement
Directorate representative via e-mail. Exhibition
VIP pass gives its owner the right to enter the
Directorate does not guarantee publication of
exhibition, to participate in all events of Business
Participant’s materials if they will be provided
program of the exhibition.
after set deadline and/or do not satisfy technical
requirements of the Publisher. Passes for Technical Personnel during
All materials should be sent to your manager at Period of Mounting - Entrance to the territory of
Exhibition Directorate for confirmation that all the Exhibition for technical personnel and
your materials are well received and satisfy the additional staff for building stands during the
above mentioned requirements. mounting and dismantling periods will be
granted to each Participant .on a paid basis
20. Advertising. Photography and Video For ordering additional passes, Participant
Filming should complete and send to Exhibition
Directorate Appendix 4 to the Agreement for
All types of advertisement (with exception of
Participation and pay for the passes in
third-party advertising) are permitted only within
accordance with the terms of correspondingly
the exhibition space purchased by Participant
issued invoice.
and only in the interest of Participant. Other
Participant shall provide Directorate of the
types of advertisement shall be separately
Exhibition with the full list of technical personnel
agreed with Exhibition Directorate.
and additional staff (2 copies + 1 copy of
Participants shall not hold any survey of visitors
passport) not later than February 20, 2020
outside their stands.
Photography and video filming with professional In case if Appendix 4 is provided or changed
equipment shall be fulfilled only by Mass Media after February 20, 2020, the cost of all types of
accredited in the press-center of Exhibition. passes is doubled. In this case the Exhibition
Exhibition Directorate has a right for all types of Directorate does not secure provision of passes
photography and video filming on the territory of to Participants in time.
the Exhibition, including whole exposition,
Passes for the Participants Purchasing the
separate stands, exhibits, Participants and
Exhibition Space (Participant Passes
guests in advertising campaign purposes.
/Exhibitor Badges)
21. Special Contest Program Limited quantity of Participant passes is granted
Participant may apply for participation in the for free (Form 2) - One Participant pass/badge
Contest Program of Exhibition in case it will be for each following 4 sq.m of indoor exhibition
carried out. Kindly monitor the official website of space or outdoor exhibition space for
Exhibition. Contest program may not be carried construction purchased.
out in 2020.
Complimentary tickets- the YerevanEXPO Exhibition Center, and
respect current laws of the Republic of Armenia.
Each exhibiting company will be issued 20
complimentary tickets for each Exhibitor.
27. Disputes Adjustment. Litigation
It is strictly prohibited to leave vehicles near
the Exhibition pavilions. All measures and events related to organization
and holding the exhibition are regulated by the
Additional Passes and tickets for Participants’
Legislation of the Republic of Armenia.
personnel can be purchased for additional
Legislation of the Russian Federation is
payment (provide completed Appendix No.4 and
applicable to all legal relations of the parties in
Form 2 to Exhibition Directorate within February
case of agreements and contracts concluded
20, 2020).
between the Exhibition Directorate and Russian
23. Insurance and foreign companies (except Armenia).
Recommended types of insurance at Exhibition: Legislation of the Republic of Armenia is applied
in case of agreements and contracts concluded
• Insurance of the Participants’ property
between the Exhibition Directorate and
(exhibits, models, mock-ups, stand);
Armenian companies
• Insurance of life and health of Participants’
All disputes shall be solved by means of
personnel during Exhibition;
negotiations. If no agreement can be reached by
• Insurance of Participants’ liabilities to the
negotiations then all disputes are subject to
third party in the period of Exhibition;
review in accordance with the legislation
• Insurance of technical service personnel.
identified in the preceding paragraph.
24. Non-Compliance of the Conditions for .
Participation
In case if Participant violates any of present
Conditions for Participation, Exhibition
directorate has a right to cancel the Agreement
for Participation. In this case, earlier paid money
by Participant is not refundable.

25. Force Majeure

In case Organizer due to the circumstances


beyond his control should stop the exhibition or
close it before above mentioned and indicated
time and dates or cut down the program of
demonstrations, Participant is not entitled to
compensation of his expenses connected with
the event or to partial refund of costs paid for the
rented exhibition space.

26. Conclusion
By submitting the application and signing the
Agreement for Participation (contract) in
Exhibition, Participant confirms his agreement
with all clauses of these General Terms of
Participation. Any other agreements, special
permits or other conditions shall be subject to
written approval of Directorate of the exhibition.
Participant shall study present Conditions for
Participation and obey accident, fire prevention
and other instructions enforced in the territory of

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