Barrier Preventative Maintenance Visits

Barrier Preventative Maintenance Visits Complete

Inspection score Failed items Created actions

90% 1 0
Customer

DIO (BRUNEI) HQ BRUNEI GARRISON

Site Address

DIO (BRUNEI) HQ BRUNEI GARRISON MAIN ENTRANCE GATE

Post code

Site Number

Date of Inspection

7th Nov, 2019 1.30 PM +08

Inspected by

JOHN HII

Site reference (if applicable)

00044

Risk assessments and method statements must be carried on all sites to ensure that the risk of injury or
fatality is eliminated to users or members of the general public as a result of system design

The Provisions and Use of Work Equipment Regulation (PUWER) requires that Powered machinery is
regularly maintained every six months.

MAINTENANCE PROCEDURES - POWERED/AUTOMATIC GATES

Regular preventative maintenance helps to prolong the system and will conserve reliability.

During each Planned Preventative Maintenance service SCCIA shall perform the following work:

· Check and record the equipment, its condition and oil levels
· Take photographs of the equipment to highlight problems and to aid reporting of defects
· Compliance assessment - Carry out a survey to highlight any areas of concern and offer appropriate
recommendations for improvement

Note: If the gate system is deemed to be unsafe, then SCCIA shall switch off power and issue a
Condemned letter as per Health and Safety Executive, GATESAFE and Door and Hardware Federation
advice and guidance as the liability of a unsafe gate rests with the last person to service the system

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Audit

1
Number of barriers on system
From 0 to 4

Control type controlled entry & exit

Barrier location (1)

MAIN ENTRANCE

Barrier direction Unanswered

Take a photo of barrier from entrance/exit side of this barrier

Manufacturer

N/A

Model

MODEL LABEL TORNED

Loops fitted No

IR beams fitted No

Warning lights fitted No

Safety Edges fitted No

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Signs fitted
NO

Length of barrier (mm)

5000 mm

Operating Equipment

HYRAULIC

Battery back up? No

Fire Drop Unit No

Radio controlled? No

Digital Keypad? No

Token No

Touch/card/fob Yes

Provide details

MANUAL CONTROLLED

Additional barriers No

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General 90%

Installation checked for squareness and levels ok? Yes

Motors and operation of each item of installed equipment tested. Any

No
evident visible or audible contra-indications?

Inspect and sweep out any debris from motor pits and rail gullies. Is
No
there flooding or excessive build up of debris?

Clean and lubricate hinge bearings, locks, drive systems and control
gear

Check mechanical clearances and running tolerances. Are there any

No
excessive or unusual wear patterns?

Check physical stops at each end of travel of gates/barrier arms. Are

No
there any signs of damage or over-run to report?

Carry out visual checks of underground loop chases for erosion of

No
sealer. Is seal damaged?

Upgrade processor firmware to approved version of safety software to

N/A
meet current safety standards, if applicable?

Inspect and test fixtures and fittings and electrical equipment. Any
No
visible deterioration?

Are supporting structures, hinges, bearings etc. sound and secure? Yes

Are electric cables in conduit, properly routed and undamaged? Yes

User manuals/instructions available and up to date? No

Provide details

N/A
Check that infra-red photocell protection beams are clear and
unobstructed and wipe lenses with a soft dry cloth
Whilst gate(s) are closing, cover each photocell lens in turn (eg. Hold a
post card over one lens). Ensure gate(s) immediately stop or stop and
return to open.
Location of the mains isolator

GUARD BOOTH

Is CE conformity plate attached to the system? No

Attached
Does emergency manual release provide free running option? Yes

Are start up, stop and emergency stop devices functional? Yes

Check all connections, remake any loose or defective cable

Yes
terminations - OK?

Any loose bolts, nuts or screws have been tightened and all ok? Yes
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 Check the security of motor fixing bolts and base plate. Any signs of
No
deterioration to concrete base?

Check operation of limit switches are ok? Adjust as required. Yes

Visually inspect each component for splitting or puncturing of the rubber

or degeneration of the supply tubing, welding joints or other defect that No
could compromise safety by affecting the efficiency of the system?
Test safety edges by depressing each. Ensure the equipment immediately
Immediately Stop
stops or stops and return to the open position
Check for change in conditions or use patterns and assess impact, noting
Yes
any deficit in advisable safety systems relevant to current norms. All ok?
Check batteries on photocells are ok? Change if required N/A

Operation of fire switch OK? N/A

Operation lights are in good working order? N/A

Provide details

N/A
Adequate clear signage in place? N/A

Rising Arm Barrier

Scan barrier arm by taking line of sight. Any damage or variation? No

Check security of barrier fixing bolts and base plate. Any deterioration of
No
or damage to concrete base or kerbstones to report?

Check motor cowling and gear box for signs of over heating or over
No
run past TDC. Any abnormal conditions to report?

Ensure that cabinet interior is clear of debris and brush out apertures.
No
Any ingress of water to report?

Check slow down efficiency at each end of travel - check barrier arm
Yes
does not slam

Check motor fail safe run time by noting relay contact drop out delay
Yes
timing

Test and approve manual release mechanisms. Lubricate cabinet lock

Yes
with WD40

Check / adjust motor arm end stops and ensure tightness of fixing nuts
Yes

Check / adjust motor arm end stops and ensure tightness of fixing nuts Yes

Check transmission arm bolts. Any visible wear? No

Check arm lights. Do any bulbs require replacement? No

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Check free movement of limit switch actuator arm(s) and roller(s) and No
check for flat spots
Check tightness of limit switch fixing screws Yes

Check limit actuators against opening / closing positions of the arm Yes
and adjust as necessary

Addition

Key Type

Key Type

MANUAL RELEASE

Key Number

NIL

Key box available Yes

Manual Key in box Yes

Manual instructions in box No

Check safety systems are compliant, shared pedestrian use, internal key pad, Push to exit bars, Break
glass, Gaps and External Beams.

System complies with EN SAFETY regulations Machinery Directive

Yes
2006/42/EC

Electrical certificate available for barrier and in date No

Does electrical installation appear sound, safe and in reasonable

Yes
condition

Source off power

SWITCHED SOCKET OUTLET

Breaker size

13A FUSED

Cable type

PVC

Cable size

3X1C/2.5mm2

Correct containment used Yes

Spur for barrier / gate in waterproof containment Yes

All wiring at barrier / gate checked for loose or badly made

Yes
connections

Additional Information

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Overall condition and Sign Off

Overall condition / Performance of system / additional information

comments

CHECK DEFECT LIST.

— Photos

Defects (list defects that need attention)

1) Spring Stopper - WILL BECOME UNSAFE RISK OF BREAK UP DURING OPERATION.

Recommendations (list items you would recommend)

MAINTENANCE INTERVAL 3 MONTH

Engineer

JOHN HII

Client representative (if available)

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As the person in control of the gate, you have a legal duty of care to users and visitors to the premises
(including trespassers).
If the gate is not safe, any party injured by the gate is likely to be able to sue for damages.

If you have insurance covering such risks, your insurance contract is likely to oblige you to disclose any
material facts to your insurer including, in such case that the gate is not considered safe.

If the gate is part of an undertaking, the person in control of it will have additional duties under Section 3
of the Health and Safety at Work Act 1974.

If the premises are also a workplace, there are specific duties under the Regulation 18 of the Workplace
(Health, Safety and Welfare) Regulations 1992, as well the general duty imposed by Section 2 of the 1974
Act.

Failure to meet the duties imposed by health and safety legislation can result in criminal proceedings in
line with the possibility of unlimited fine at Crown Court.

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Mechanism Failure Photos

Photos 1

Photos 2

Photos 3

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