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BSB41513
Certificate IV in Project
Management Practice
Copyright © 2016 Compliant Learning Resources. All rights reserved. No part of this publication may be reproduced or
distributed in any form or by any means, or stored in a database or retrieval system other than pursuant to the terms of
the Copyright Act 1968 (Commonwealth), without the prior written permission of Compliant Learning Resources
Version control & document history
INSTRUCTIONS....................................................................................... 6
PRESENTATION .................................................................................... 12
2.7. Contract................................................................................................................... 44
3. IMPLEMENTATION/MONITORING STAGE...................................................................... 87
3.1. Communications Log ............................................................................................. 89
4.6. Costing Template and Detailed Costing Per Task ........................................... 123
FEEDBACK........................................................................................ 143
At this point, you need to select the pathway most appropriate to your situation.
You are strongly encouraged to follow the workplace pathway. The workplace
pathway should be selected if you are employed in a workplace where you are working in a
project capacity.
If you don’t have a suitable workplace project, then your assessor may allow you to use the
simulated workplace pathway.
If you have any doubts about the suitability of your project, discuss it with your assessor.
Templates for all documentation you need in the assessment are provided for you in this
workbook.
Some tasks will require you to create a file to attach separately (the Gantt chart, and S curve).
Where you are using templates and databases in your own workplace, note that assessments
can only be accepted in the following formats:
1. Word
2. Excel
3. PDF
4. MS Project
In this practical assessment, you will be required to create all the documentation, even if it
is not part of your normal role.
Definition of competency
Assessment in this context can be defined as:
The fair, valid, reliable and flexible gathering and recording of evidence to support
judgement on whether competence has been achieved. Skills and knowledge
(developed either in a structured learning situation, at work, or in some other
context) are assessed against national standards of competence required by
industry, rather than compared with the skills and knowledge of other learners.
ASSESSMENT METHODS
FULL COURSE
WORKBOOKS (4)
There are four (4)theory workbooks for the course.
Case Studies – A set of hypothetical questions to test the student’s analytical skills
in project problem solving. Students will be provided with a set of project
management documents to analyse.
Things to Consider:
Only submit your workbook once all activities inside are complete. Should you have
any questions regarding your assessments, or not understand what is required for you
to complete your assessment, please feel free to ask your trainer.
Keep your answers succinct and make sure you are answering the question. Re-read
the question after you have drafted up your response just to be sure you have covered
all that is needed.
Your final assessment result will either be competent or not yet competent.
Assessments may not be processed if the above guidelines are not adhered
to. To ensure your assessment is processed as quickly as possible, please
follow these instructions.
WORKBOOK: WORKBOOK 5
PHONE:
EMAIL:
Throughout this assessment, you will encounter different introductions depending on the
pathway you have chosen. The following colour coding has been utilised in this assessment:
W OR K PL A CE PA THW A Y
Instructions written in red boxes such as this only apply to students who have
selected the workplace pathway.
If you are doing a workplace project, if you see any instructions in a red box
and/or if you see the red briefcase symbol, these instructions are for you.
Instructions written in yellow boxes such as this only apply to students who
have selected the simulated pathway.
If you are working through the simulated project, if you see any instructions in
a red box and/or if you see the yellow house symbol, these instructions are for
you.
Instructions appearing in the blue boxes with both the briefcase and house in
the top right hand corner must be attempted by all students regardless of
pathway.
Consult with your assessor and make a decision now regarding which pathway you would
like to take. If you are in doubt, you should select the simulated pathway. Refer to the notes
in the following pages and contact your trainer if you need any help with selecting your
pathway.
If you are selecting the workplace pathway, you will need to select a project from your own
workplace or organisation where you work in an employment or voluntary capacity as a
project team member.
Where possible you should complete the entire workbook using one (1) project. Otherwise
you may use a separate project for each main section. If you think this is going to be a
problem, discuss it with your assessor.
Before commencing the practical assessment, discuss the project with your assessor and your
supervisor so they can determine its suitability. The project will need to adhere to the
following criteria:
1. The project must be work related in your own workplace.
2. You must have a supervisor (ideally a project manager, otherwise the project owner
or client) who is willing to sign off on the practical assessments where required, and
will allow you to submit a copy of the project documentation to your assessor, and to
provide a third party report if required.
3. You will need to be actively involved as a project team member within the functions
of project scope, time management, financial administration, quality control, human
resources administration, communications administration, risk analysis, and
contract/procurement administration.
5. The project must have at least four (4) other team members and one (1) external
contractor.
6. The project must have a fixed schedule with tasks that you can easily represent on a
Gantt chart.
7. You must have been involved in the development of all project documentation (or
have at least created your own set of documentation to hand in as part of this
assessment.
8. The project must have at least one (1) change in its scope, time, cost, quality, HR, risk,
procurement and communications during its progress that can be captured by a
change request.
Templates for all documentation you need in the assessment are provided for you in this
workbook.
Some tasks will require you to create a file to attach separately (e.g. the Gantt chart, and S
curve). Where you are using templates and databases in your own workplace, note that
assessments can only be accepted in the following formats:
1. Word
2. Excel
3. PDF
4. MS Project
In this practical assessment you will be required to create all the documentation, even if it is
not part of your normal role.
If you are using a workplace project, disregard all yellow “Simulated Pathway” boxes.
If you are selecting the simulated pathway, you will be provided with a case study further
down this page, along with all the templates you need to complete the assigned tasks.
You are required to complete ALL the assigned tasks using the case study project simulation.
Templates for all documentation you need in the assessment are provided for you in this
workbook.
Some tasks will require you to create a file to attach separately (e.g. the Gantt chart, and S
curve). Where you are using templates and databases in your own workplace, note that
assessments can only be accepted in the following formats:
1. Word
2. Excel
3. PDF
4. MS Project
If you are using the simulated case study, disregard all red “Workplace Pathway” boxes.
In this project, you will be working through all stages of the project life cycle, from the
initial proposal stage to the end of the sales process. Each section provides a set of
documentation that you will need to download and examine to complete your assessment.
You will be working under Sam Ng, the project manager. Sam has assigned you the role of
maintaining all project documentation information to use in the project plan.
W OR K PL A CE PA THW A Y
A list of all the documents required for the entire assessment is found on the next page. At
this point, refer only to the documents in Part 1.
Note that all the documents included in this case study are all created in the year 20xx. For
the purpose of this assessment, where applicable, use 20xx as reference for the current
year. Click on the logo to access the Awesome Landscapes website:
Login: learner
Password: studyhard
(Note: If the link is not working, copy and paste this url to your browser:
http://compliantlearningresources.com.au/network/awesome-landscapes/projects/bluegum-downs-
townhouses-project-2016/)
The following documents are required to complete the succeeding tasks using the
simulated pathway. Access them in parts as you go through this practical assessment.
Pa rt 1 ( S co p ing ) do cu m ent s :
M inu t es o f t he M eet ing – 5 Febru ary 20xx ( PDF) 1
M inu t es o f t he M eet ing – 26 Febru ary 20x x ( PDF) 2
Po l icy o n Ch ange M anagement ( PDF) 3
Po l icy o n Proje ct Commu nicat ion ( PDF) 4
Pa rt 5 ( R ep o rt ing ) do cu m ent :
M inu t es o f t he M eet ing – 23 J anu ary 20 xx
Pa rt 6 ( C lo sing ) do cu m ent :
M inu t es o f t he M eet ing – 4 M a y 20 x x
(Note: If the link is not working, copy and paste the url to your browser.)
Part 1:
1http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Meeting-
Minutes-1-5th-February-20XX2.pdf
2http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Meeting-
Minutes-2-26th-February-20XX2.pdf
3http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Policy-Change-
Management-20XX2.pdf
4http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Policy-Project-
Communication-20XX2.pdf
Part 2:
1http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Meeting-
building-contractors-20XX1.pdf
3http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/quote-
allservices-plumbing-and-electrical-20XX1.pdf
4http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/quote-big-
building-company-20XX1.pdf
5http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/quote-h-k-
commercial-builders-20XX1.pdf
6http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/quote-J-
Warren-and-Sons-Excavations-20XX1.pdf
7http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Notes-on-
Suppliers-20XX.pdf
8http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Staff-Members-
20XX.pdf
9http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Summary-of-
Project-Costs-20XX.pdf
Part 3:
http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Meeting-
Minutes-26-September-20XX.pdf
Part 4:
http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Meeting-
Minutes-5th-December-20XX.pdf
Part 5:
http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Meeting-
Minutes-23-January-20XX.pdf
Part 6:
http://compliantlearningresources.com.au/network/awesome-landscapes/files/2016/04/Meeting-
Minutes-4th-May-20XX.pdf
Project Name:
Bluegum Downs Townhouses Project 2016
Your Name:
Your Role:
Project Administrator
Project sponsor:
Kim Nguyen
Create a project charter document for your project, using the provided charter document
template below.
Make sure the charter document provides a realistic picture of your project. It needs to
provide a strong case for the justification (objectives, outcomes and benefits) of the
project, establishing a relationship between the project itself and the broader goals and
strategies of the organisation.
Project The plan for manual labourers is not well stipulated unless the
Exclusions: construction companies will bring in their own workforce. Additionally,
there is the exclusion of a plan on what steps to be taken in the event of
any shortage in funds.
Assumptions: Based on an overview of the project, various assumptions are made and
they include;
The prices of the resrouces will remain constants
The construciton will not halt due to weather conditions or other
unavoidable circumstances.
The funds set aside are enough
Last but not least, the townhouses will all sell within a period of two years.
Constraints: The three most important constraints which are addressed in the policy
- change management document include;
Cost,
Scope, and
Schedule.
The document states that any change in cost that exceeds over $1,000 is
to be formally documented. Additionally the project management is
tasked with meeting and executing the necessary changes.
Communication The reporting of the project will follow a standard reporting procedure
and Reporting: that will entail monthly reports sent to the project manager, to the CEO,
and to the council. As far as the communication is concerned, it will be
directed through the project manager and sent to the director where
necessary.
Change The policy on the change management is very strict on the steps that need
Management: to be followed. In this case, any change in policy, which are not limited
to; changes in schedule, change in contractors, or increase in costs have
to be properly documented. More so, any increase in costs that will be
higher than $1000 will have to be formally documented following the
appropriate change management processes.
W OR K PL A CE PA THW A Y
Once your project has passed the scoping stage, you need to create a detailed plan before
going ahead and implementing it.
If you are working on your own workplace project, you will need to complete the templates
below during the planning stage of your project.
If you are using the simulated project scenario, you will need to analyse the planning
project documentation, which includes meeting minutes, quotes, and other information
provided through the links below. Note you may have to get some of the information from
the charter document or the attachments you downloaded earlier.
Where information isn’t specifically available in the attachments, you will need to make
calculated guesses for timeframes, etc. Note this assessment isn’t about getting exact
figures, but more about the methodology you use to put together the project components.
Refer to the documents in Part 2 in the Awesome Landscapes website. You may also wish
to review the documents in Part 1. Click on the logo to visit the website:
Login: learner
Password: studyhard
(Note: If the link is not working, copy and paste this url to your browser:
http://compliantlearningresources.com.au/network/awesome-landscapes/projects/bluegum-downs-
townhouses-project-2016/)
Create a scope statement for your project, using the provided scope statement below.
Make sure the scope statement is specific and measurable to the project’s objectives. It
needs to clearly outline the deliverables and any significant risks that may be encountered.
Project Deliverables: A list of the summary-level sub products whose full and
satisfactory delivery marks completion of the project.
Deliverable A Acquisition of a loan which will fund the project. In
accordance with Jonathan, the loan will be used in
purchasing the property and will be charged to the
development project at $5318 per month
Project Objectives: The quantifiable criteria that must be met for the project to
be considered successful. Project objectives must include at
least cost, schedule, and quality measures.
Cost Objectives Total budget of $18,298,989
(quantify)
Townhouses will sell between $290,000 and $420,000.
Making an average of $330,000. The profit will be of
$60,000 per house
Schedule Objectives 27 April 2019 to 27 April 2021
(start and stop dates)
Quality Measures The quality measures will be evaluated based on what has
(criteria that will been discussed within the project plan. It covers the
determine acceptability) required areas such as the purchase of property and other
resources.
Primary risks that The time period set to finish and sell the townhouses might
should be taken into be limited considering that they have to be marketed
account: first.
Create a stakeholder analysis for the project you are working on, using the provided
stakeholder analysis template.
Ensure all project stakeholders are included in the document. This includes the project
manager, customers/clients, team members and contractors, senior executive members of
the organisation, and other stakeholders crucial to the project.
You will need to obtain approval of the stakeholder analysis by two different stakeholders
listed on it.
Customer #1 Names and any Credit score Any payment As agreed with the
government and finances method sales team
issues preferred.
identification
document
Customer #2 Names and any Credit score Any payment As agreed with the
government and finances method sales team
issues preferred.
identification
document
Customer #3 Names and any Credit score Any payment As agreed with the
government and finances method sales team
issues preferred
identification
document
Conduct a responsibility assignment analysis for your project, using the provided
responsibility assignment matrix template below. Make sure all relevant project
stakeholders are populated into the matrix.
The completed responsibility assignment matrix must contain ALL of the following to be
deemed satisfactory:
PHASE
Requirement
A, S A, S A, S P, I A, P, S P
s
Functional P R A A,R,S R
Design A, S A, S A,S I S I
Testing I I I R,I I
Create a procurement management plan for your project, using the provided procurement
management planning checklist template below.
If you are working in the simulated exercise, evaluate the quotes from the different
building suppliers and the notes on suppliers document to select the most appropriate
supplier as part of completing the procurement management planning checklist.
By when?
How will you coordinate Procurement with the following aspects of the
project?
Scheduling
Acquire all the necessary resources and products before the construction begins. A
member of the project team will be given the task, where they will have to assess each
resource and affirm that it is present before the project begins. This will help avoid
future risks or delaying of the project because of a lack of a resource.
Performance Reporting
Adherence to a certain level of performance to ensure quality and durability within the
project. In addition, the HR department on site will make certain that they conduct
performance appraisals and performance evaluations from time to time. They will be
guided by the goals of the project which will have to be in-line with individual efforts.
Human Resources
Effective job allocation where the right person within the project will be given the right
tools or aspects that they need. The human resources will be of great use within the
project as they will offer the manpower required. The more competent they are, the
higher the chances of quality.
Other
In this case, the major aspects to consider include the quality, costs, and risks that will
impact the project. As far as the quality is concerned, it will be determined by the
resources, timely delivery of the project milestones, and the human resources
competencies. The costs will have to be drawn beforehand to ensure that there is
enough while the risks will be mitigated through a risk management program. The
realization of the aspects will help fulfill a successful project.
Assessment Workbook 5 Version No. 1.2 Produced 13 November 2018
Page 38 © Compliant Learning Resources
Assessment Workbook 5 Version No. 1.2 Produced 13 November 2018
© Compliant Learning Resources Page 39
2.5. Statement of Work
Create a statement of work for a contractor in your project, using the provided statement
of work template below.
If you are using the simulated workplace townhouse development scenario, use your
selected building company.
Description of Deliverables or Procurement Items (in as much detail as needed to accurately define
the proposed work):
As a vendor, it is required that is you deliver products to the project site. The products
reuired include foundations, frameworks, cladding, roofing, and cemenet work. The main
responsibility of the contractor is to lay the foundation, which will be inclusive of the labor
and delivery of the acquired items for the project. They will be operating at a fixed cost
basis.
The collateral services that are reuired from the vendor include delivery reporting and
project operational support.
Cost Parameters:
The total costs of the above mentioned resources ought to fall between $5,000,000.
Collect information on three (3) different suppliers. You may either submit three (3)
tender submissions, or write a separate document summarising relevant information you
have collected if there are confidentiality issues. Where confidentiality is potentially an
issue, you may substitute the names of the suppliers (both personal names and
organisation names).
If you are doing the simulation pathway, submit relevant supplier documentation from the
scenario.
For each submission, include comments on your opinions on the supplier regarding their
capacity to deliver. Provide a recommendation regarding which supplier(s) should be
selected as preferred suppliers for the project, giving reasons.
For one (1) of the recommended suppliers, write a set of terms and conditions (contract
schedules) outlining the scope, cost, quality and time requirements for delivering the
goods or services.
Save these files as supplier1, supplier2, and supplier3 respectively.
Supplier 1:
Based on the provided requirements of the project, there was need of a supplier that could
deliver within a given timeframe. Therefore, to begin with, 123 Buildings Contractors are
one of the potential suppliers of the project. Looking at the portfolio that they gave, they
are currently engaged with another big construction but by August of the current year, they
will be open to start construction on this project. As such, seeing that the company is a big
construction company that might be beneficial for the project. Nonetheless, based on their
previous client, they are not very keen on meeting deadlines and as such, might be a
problem for the project.
Supplier 2:
The second suppliers are Big Building Company which unlike the first suppliers, are very
well talked about by their clients and meet deadlines. Additionally, the company also
charges their original quoted costs without any increment, making them very applicable
within this scenario. The fact that they have received tremendous recommendations from
their last few clients is a sign that the supplier is trustworthy and one can do business
with. However, the only limiting factor is that they are currently working on 9 other
project which will be completed by August next year. Taking them in as our supplier will
mean that we will have to be the tenth client they are handling within the same period.
Terms and conditions for one (1) of the above recommended suppliers:
Supplier details:
From the 3 suppliers, the supplier of choice in this case is H.K. Commercial Builders. This
is mainly because one of the partners has done business with them and as such, increasing
their trust to deliver. The company is also currently available to start the work on 23rd May
of the current year which coincides with the start dates of the project. They are keen on
deadlines and work with the provided budget.
Terms and conditions:
The terms and conditions of the supplier include;
Presence of a legal capacity
Provision of a considerable offer
There must be consideration
Presence of a legal purpose.
CONTRACTOR AGREEMENT
1/03/2019
Contractor Agreement
This letter sets out the terms of the agreement between 27th April 2019 and 27th April
2021.
In this letter, words in bold type (other than headings) have the meaning described in
section 11 at the end of the letter.
1 PERIOD OF ENGAGEMENT
1.1 Term
The contractor will supply the services to the company from 27th April
2019 to 27th April 2021 unless the engagement of the contractor to provide
the services is terminated earlier in accordance with this agreement.
1.2 Termination by the company
Subject to paragraphs 1.4 and 9.1, the company may terminate the contractor’s
engagement by giving the contractor one (1) month’s written notice of its
intention to do so. The company may require the contractor not to perform the
services during that notice period.
2 BASIS OF ENGAGEMENT
2.1 Other contractors and employees
In addition to the consultant, the contractor may engage such other persons as
required, whether as employees, contractors or otherwise, to perform the
services provided each of those persons is suitably qualified and capable of
performing the work the contractor directs or engages them to perform.
2.2 Consultant’s equipment
The contractor will provide the consultant with the requisite equipment to
provide the services at the contractor’s expense (unless a prior arrangement is
made in writing with the company).
3 FEE
3.1 Amount
Subject to paragraph 3.3, the company will pay the contractor a fee of
$$7,854,918 for providing the services.
3.2 Payment
The company agrees to pay the fee by instalments monthly in advance subject to:
(a) the contractor performing the services satisfactorily; and
(b) receipt of a tax invoice from the contractor for the relevant period.
3.3 Early termination
If either the company or the contractor gives notice of termination under
paragraphs 1.2 or 1.3, the company is only liable to pay a pro rated amount of the
fee proportionate to the period the agreement is on foot.
8 RESTRAINT
8.1 Obligation
In order to protect the company’s goodwill and confidential information, the
contractor will not during any restraint period in any restraint area by any
means whatsoever directly or indirectly:
(a) attempt in any manner to persuade a client to cease dealing with or to
reduce the dealings which that client has customarily had or
contemplated having with the company;
(b) attempt in any manner to persuade any employee or contractor of the
company with whose skills and abilities the consultant has become
familiar in the course of the contractor’s engagement under this
agreement to cease providing services to the company and/or to provide
services to the contractor or another person; or
(c) use or attempt to use confidential information for any purpose other
than for the purposes of the company or in any manner that may injure
or cause loss to the company.
8.2 Operation of restraint
Each covenant contained in paragraph 8.1 resulting from each restraint period
and each restraint area constitutes and is to be construed and will have effect as
a separate, distinct, severable and independent provision from each other
covenant (but cumulative in overall effect) and paragraph 10.2 will apply.
8.3 Acknowledgment
The contractor acknowledges and agrees that, without prejudice to any other
remedy the company may have, the company will be entitled to injunctive and
other equitable relief to prevent or cure any breach or threatened breach of
paragraph 8.
(b) all things belonging to the company or in respect of which the company
has rights of ownership, including computer equipment, mobile phones
and other communication equipment, keys, security cards, cab charge
cards and vouchers.
10 GENERAL
10.1 Entire agreement
This letter constitutes the entire agreement between the contractor and the
company regarding the matters set out in it and supersedes any prior
representations, understandings or arrangements made between the company
and the contractor, whether orally or in writing.
10.2 Severance
11 DEFINITIONS
In this agreement:
client means, for the purpose of paragraph 8, any person who is or was a client
of the company with whom, during the contractor’s engagement, the contractor
has or had dealings;
company means Awesome Landscape Ltd;
a company policy means the policies of the company relating to performance
of work;
confidential information includes, but is not limited to, all trade secrets,
know-how and any other information confidential to the company that is
disclosed to the contractor or acquired by the contractor during the course of the
contractor’s engagement under this agreement, which relates to the business
affairs, clients or property of the company that are generally not available to the
public or are not generally known in the industry in which the company
operates, including (without limitation):
(a) any information, record, specification, formula, patent, device,
invention, method, technique or process that is owned by the company;
(b) any methodology or system that the company has developed for its
business;
(c) any other information of the company relating to its services and
products (offered or to be offered), research, development, marketing,
pricing, clients and prospective clients, business methods, strategies,
financial conditions, personnel, plans, policies or prospects;
(d) any information relating to technical knowledge that the company may
possess relating to projects and tenders undertaken by the company,
including its strategies and pricing considerations;
(e) any information relating to the business affairs of the company; and
(f) any confidential information of any client of the company or third party
obtained by the company on a confidential basis;
consideration means any amount of consideration, compensation, damages,
indemnity, reimbursement, costs or other sum payable or to be provided under
any provision of this agreement;
contractor means H.K Commercial Builders.
fee means the fee payable under paragraph 3.1;
Would you please signify the agreement of the contractor to the terms of this agreement
as set out in this letter by signing and dating both copies and returning them to me.
Yours sincerely,
First Name Last Name, Awesome Landscape Ltd
SCHEDULES
THE SERVICES
Services means for the purposes of the agreement the performance of work during the
term of this agreement in the course of the company carrying on its business,
commensurate with the contractor’s knowledge and experience, to assist in the delivery
of the following services to the company and the clients of the company:-
(a) provide advice to the clients of the company;
(b) develop and manage, on behalf of the company, relationships with
relevant clients of the company, contractors, workers and suppliers in a
manner consistent with the objectives of the business;
(c) attend on the premises of the company and its clients at such time as is
necessary to deliver the services;
(d) use best endeavours to meet the timetables and/or schedules of the
company and its clients;
(e) provide the company with reports (written and oral) regarding the
provision of the services as may be reasonably required by the company;
(f) use best efforts to further the company’s business; and
(g) all other lawful activities required by the company.
Provision and delivery of resoures needed for the fulfillment of the Bluehouse Downs
Townhouse Development project
Installation of the foundations and other parts namely; timber framing, cladding, doors
and windows, and roofing
Create a work breakdown structure for your project. No template has been provided for
this, so you will need to create your own from scratch and upload it as a separate
attachment when you submit this assessment.
At the minimum, it must contain at least twenty (20) tasks over at least three (3) levels.
The WBS must be well presented and give a clear indication of the project’s scope.
Ensure project management is included in the WBS.
Conduct a resource analysis for your project, using the provided resource requirements
worksheet below, and the WBS you created earlier.
The document must show one (1) contractor hired through the procurement process. The
document must also capture at least one (1) learning and development need, and must be
signed off by at least one (1) higher project authority.
Prepared by:
Date: 2/03/2019
2. Design & Enabling tenders 2-3 months This stage will Here,
Tender incorproate the procurement will
Coming up with
necessary be required in
tenders
drawings needed acquisition of
End report to guide the materials for the
Contracting project design team
Installations
Testing and
evaluation
Commencement
4. Post project De-mobilisation of 2 weeks to 1 The final part of Within the last
contractors month the Work element,
Breakdown procurement will
Approval to close
Structure will be needed to make
project
entail the certain that the
Submission of End evaluation and materials are in
stage reports assessment of the alignment with
Asserting fulfillment project the funds and
of deliverables initial plans.
Name: Sam NG
Title: Project Manager
Date: 3/03/2019
Name:
Title:
Date:
Create an effort and duration analysis for your project based on your WBS, using the
provided effort and duration of tasks template.
Guidance:
TOTAL EFFORT
Conduct a task dependency analysis for the project you are working on, using the provided
task dependency worksheet template, and the list of project tasks you used in the effort
and duration of tasks exercise.
Use the same numbering and task descriptions you used in the Effort and
Duration of Tasks exercise.
Identify the predecessors for each task and list them by number.
Use the legend below the table to work out the most appropriate predecessor
type for each predecessor. If appropriate add a lag.
Document any relevant constraints using the legend below the table as a guide.
Predecessors:
FS = Finish to start – This task commences following the end of the listed tasks.
SS = Start to start – This task starts at the same time as the listed tasks.
FF = Finish to finish – This task finishes at the same time as the listed tasks.
SF – Start to finish – This task finishes at the same time the listed tasks commence.
Lag = number of days between tasks.
Constraint types:
As soon as possible – Finish the task as soon as possible based on the constraints of predecessors. This is the most common selection.
As late as possible – Finish this task as late as possible based on the constraints of later activities.
Finish no earlier than – Finish as soon as possible, but no earlier than the specified date.
Finish no later than – Finish as soon as possible, but not later than the specified date.
Must finish on – Task finishes on the specified date.
Must start on – Task commences on the specified date.
Start no earlier than – Task commences on or after the specified date.
Start no later than – Task commences on or before the specified date.
Conduct a detailed cost analysis for the project you are working on, using the provided cost
estimating checklist, the costing spreadsheet and the detailed costing per task template.
Use the same task list and task list numbering that you used in the previous
exercises.
Use the times calculated from the Effort and Duration of Tasks exercise.
Assign the correct people to each task. If you don’t know their hourly rates, then
guess.
Include extra items for contingency funding to allow for unexpected costs of
your project.
Include costs for project management.
The detailed costing per task template must be communicated to either your project
manager or project sponsor (or other person in your organisation with the authority to
approve project budgets). You must submit this response along with this workbook. Name
this exchange or e-mails or other correspondence budgetapproval.
Create a project cashflow diagram and S curve for your project using the provided project
cashflow and S curve template spreadsheet as a guide.
Get the financial information from the calculations of the last exercise.
For most projects, working out the cashflow by week would be fine. For some
longer projects monthly or even quarterly divisions are more appropriate.
Once you have created the table, create the project S curve.
You will need to attach the completed spreadsheet/graph separate to this document when
you submit this assessment.
Create a project Gantt chart for the project you are working on, using either MS Project,
another project management software package, or MS Excel. If you are using a program
other than MS Project or MS Excel, provide the completed documentation in a compatible
format for assessment (MS Project, MS Excel, MS Word or PDF).
The Gantt chart must show the same set of tasks as the in previous exercises.
The tasks may be grouped into phases as necessary.
Transfer the information from the previous exercises:
Effort and Duration of Tasks worksheet.
Task dependency worksheet.
Task costing worksheets, including resource allocation.
Once you have transferred all the information, you should have a Gantt chart
that shows all tasks, durations, task dependencies, costs and resourcing.
Ensure project management and administration related tasks appear on the
Gantt chart.
Do not worry about the numbering of the tasks, as these will no doubt be
different to the documents created in previous exercises.
When complete, examine the Gantt chart, and correct any errors or omissions. You will
need to attach them separately to this assessment.
Conduct a resource allocation for your project, using the provided detailed resource
allocation template below and listing the tasks from the project Gantt chart.
The completed resource allocation must fill ALL of the fields in the Detailed Resource
Allocation Template to be deemed satisfactory.
Conduct a resource pool analysis for your project, using the provided resource pool
description template. Make sure you list at least six (6) resources, including the project
manager and at least one (1) external contractor. List at least one (1) resourcing issue and
its resolution on the document.
The resource pool description must be approved by your supervisor or another project
higher authority. The evidence (e.g. exchange of e-mails) file must be called
resourceapproval.
The completed resource pool analysis must contain ALL of the following to be deemed
satisfactory:
Next Steps:
The next step is the evaluation of the communication means among the resources.
Go back to the previous documents you have worked on and make any necessary changes
to them so they align exactly with the Gantt chart, resource allocation, and resource pool
description. You will find the task numbering has changed if you have added phases into
the Gantt chart.
The documents you will need to check and update include:
WBS (from task 2.8)
Effort and duration of tasks worksheet (from task 2.8)
Task dependency worksheet (from task 2.9)
Task costing worksheets (from task 2.10)
Conduct a communications requirements analysis for your selected project, using the
provided communication requirements analysis worksheet.
This needs to be conducted during the planning stage of the project. If the project has
already commenced, you may conduct it as part of a future change.
The completed communications requirements analysis must contain ALL of the following to
be deemed satisfactory:
Project
Organisation
Relationships
Stakeholder
Responsibility
Relationships
Sponsor
Relationships
Senior Executive
Relationships
Disciplines,
Departments,
Specialties, etc.
Logistics of Project
Staffing by
Location
External:
Media
External:
Community
External:
Government,
Regulatory
Agencies
Other
Create a communications plan for your project, using the provided communications plan
template.
The completed communications plan must contain ALL of the following to be deemed
satisfactory:
Communication Description of
Key Timing Issues
Methods to be Used Specific
Stakeholders Stakeholder Key Messages to
(written, one-on-one, Communications (see also Bar Chart, Other
(Distribution Issues Communicate
electronic, meetings, (content, format, Project Schedule)
Schedule)
etc.) level of detail, etc.)
Client
Senior
Management
Sponsor
Project team
members
Employees
Subcontractor
Suppliers
Unions
Government
Agencies
News Media
Community
Other
Evaluate the ratings impact for a risk table for your project. If the ratings accurately reflect
the impacts of the risks, then don’t change it. If you believe any of the values need
modifying, then do so now as you will soon be conducting risk assessments against these
variables.
Use the provided rating impact for a risk template below and compare it with the risk
rating table on the following page.
The completed impact rating table must contain ALL of the following to be deemed
satisfactory:
Cost Insignificant <5% Cost 5–10% Cost 10–20% Cost >20% Cost
Cost Increase Increase Increase Increase Increase
Scope Scope Decrease Minor Areas of Major Areas of Scope Project End
Barely Scope Are Scope Are Reduction Item Is
Noticeable Affected Affected Unacceptable to Effectively
the Client Useless
The numerical (cardinal) scale shown here is non-linear, indicating that the organisation wishes specifically
to avoid risks with high and very-high impact.
H High Action is required in the short term, strategies to treat the risk
must be identified.
Consequence
Conduct a SWOT analysis for your project, using the provided risk identification SWOT
analysis template.
You may either conduct the analysis on your project alone or as part of a meeting with your
team. If you are doing it as a team activity, you may nominate someone else to be the
facilitator. However you must be a participant and the person who fills in in the template.
The SWOT analysis must list at least five (5) strengths, five (5) weaknesses, five (5)
opportunities, and five (5) threats.
The completed SWOT analysis must contain ALL of the following to be deemed satisfactory:
Project Threats: (What potential threats exist in regard to achieving the project
requirements, the product requirements, the project schedule, the project resources, the
project quality, etc.?)
Weather which may corrode the construction site
Depletion of resources, hindering further advancement of project
Failure to meet the provided timeline because of hiccups within the project
Lack of effective communication channels, hindering progress
Project team members lacking good relations and causing constant conflicts.
Participate in a risk brainstorming session for your project, using the risk brainstorming
session template.
You may either conduct the brainstorm as an individual activity, or as part of your project
team. If you are doing this as part of a team exercise, you must be the person populating
the template, and you must be actively involved as a participant. Another team member or
manager may take on the facilitator role.
At least ten (10) risks must be identified, of which at least five (5) must be listed from the
threats in the SWOT analysis and three (3) from the weaknesses in the SWOT analysis.
You must have identified at least three (3) of the risks, and you must document yourself as
being responsible for at least two (2) of the risks.
When you have completed the risk brainstorm, you will need to populate the primary risks
field in the scoping statement template.
The completed risk brainstorming report must fill ALL of the fields in the Risk
Brainstorming Session Worksheet to be deemed satisfactory.
Prepared by:
Date: 8/04/2019
Session Facilitator:
Participating Group:
Location:
Conduct a risk response plan for one (1) of the risks identified in the risk brainstorming
session document, using the provided risk response plan template.
Provide at least two (2) agreed responses as solutions for dealing with the risk.
The completed risk response plan must contain ALL of the following to be deemed
satisfactory:
Response #1
One of the responses would be to come up with a backup system that is always on
hold in the event that one machine breaks down.
Response #2
Additionally, another response mechanism is to make certain that the machines
are services on a weekly basis or after they are done working.
Response #3
Action Steps:
Assessing the part that has been affected
Calling in the technical team to fix it during off-hours to prevent any impact on the
project
Once it is back, getting back to operations.
Contingency/Fallback Plans:
The project manager, or the contractors can find a replacement machine to operate for
instance hiring or buying one.
W OR K PL A CE PA THW A Y
Once you have completed the planning of your project, you are ready to start implementing
it. As part of the execution of the project, you will need to monitor it. These tasks relate to
monitoring your project as it progresses.
If you are using the simulated project, refer to the linked documentation. These documents
come from a time when the project was underway. Although it took off to a good start, a
few issues came up.
Refer to the documents in Part 3 at the following linked page. You may also wish to review
the documents in Parts 1 to 2. Click on the logo to visit the website:
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townhouses-project-2016/)
Complete the log below of the communication between yourself and your team members
and other stakeholders. It is not necessary to log every communication throughout the
entire duration of your project. You may keep a log for, say, two (2) weeks, provided it
covers all the points in the checklist below.
Guidance: The communication log must include all communications with the team
collectively, communications with individual members of the team, and
communications with other stakeholders.
If you are doing the simulated pathway, you may either:
1. Keep a communications log with the team members you are
currently working with in your workplace, or
2. Keep a log of the communications you have been doing as you collect
each simulation e-mail. Where there are gaps in the checklist, you
may simulate two (2) team meetings by roleplaying a team meeting
with two (2) or more friends or colleagues.
12/12/2020 Phone call Site managers and Overseeing the Project progress Better overview of the progress of
Project Manager operations within Availability of resources the project and aligning
the project operations to the project scope.
Reports and communication within the
Making important project
decisions that
might impact the
project
Conduct a quality analysis for your project, using the provided quality analysis tool template.
Note the analysis must include:
The analysis of at least fifteen (15) of the tasks listed in your Gantt chart
At least one (1) task being scope related
At least one (1) task being quality related
At least one (1) task covering the testing and acceptance of supplies used for the
project (e.g. raw materials, software, etc.)
At least one (1) task covering the effectiveness of contracting and procurement
activities
A set of standards that you can use to realistically determine the quality of your
project outcomes and processes
Specific and measurable standards that will allow you to conduct an objective
evaluation of project performance
Solutions in eliminating potential causes of unsatisfactory performance of
processes and products
An indication of the part of the project life cycle applicable to the task
Once you have created your quality analysis tool, go back to the scope statement and make
any revisions to the quality measures field based on this information.
Conduct a quality audit for the project you are working on, using the provided quality audit
template. You may need to conduct several audits depending on the nature of your project.
If you are working from the townhouse development scenario, refer to the meeting
minutes of 26/09/20xx regarding the quality audit of the doors and windows.
Ensure the nature of the audit is consistent with the content in the quality
analysis tool.
Document at least three (3) recommendations as a result of the audit.
The audit must cover the following:
Maintenance of relevant project logs and registers.
The review of project cost management outcomes.
Review of contingency plans.
Project Phase:
Overall Project Status: In progress
Implementation
Audit Team:
The project is focused on a successful completion, which means that it is on track so far. It is
focused on the realization of the presented results, making it very detailed and concerned about
the specifics.
The lessons learnt within this audit is that each part of the project is dependent on each
other. Every party involed has to play their role to make certain that they fulfill the project
successfully.
Based on the product audut, the project is good to proceed on to the implementation phase where most of
the physical work will occur. The construction in this case will be done within this phase, making it very
important in general.
The lesson learnt in this case is that the products ought to fit the need that they are set for
or else, this may hinder the whole process or project.
Create and populate an issues register for your project, using the provided issues register
template below.
The issues register must have at least twenty (20) issues.
At least eight (8) of these issues must be closed (and fully resolved) at the time
you hand in this assessment.
All issues must be specific to the project.
At least one (1) issue must be scope related.
At least two (2) issues must be time related, of which at least one (1) is closed
and resolved.
At least two (2) issues must be cost related, of which at least one (1) is closed
and resolved.
At least one (1) issue must be quality related.
At least two (2) issues must be HR related, of which one (1) involves a problem
with the project stakeholders that has been closed and resolved.
At least two (2) issues are communications related, of which one (1) is closed
and resolved by a higher project authority.
At least two (2) issues are risk related, of which one (1) has been closed and
resolved either by you, or by a higher authority.
At least two (2) issues are procurement related, one (1) of which is closed and
resolved.
At least one (1) resolved issue involves the testing and acceptance of supplies
used in the project.
Each issue must have a number or other unique identifier.
Each issue must identify the person who raised it.
Each issue must have a status. At a minimum, you must include the statuses
“Open” and “Closed”. You may include other statuses if appropriate.
The nature of the actions needs to be consistent with the quality analysis tool.
2 02/10/201 Checking machines Project Whether the machines were fit to Closed
9 Supervisor handle the tasks ahead
3 02/10/201 Repair and maintainance of machines Project Whether the machines were fit to Closed
9 Supervisor handle the tasks ahead
5 10/10/201 Working hours and overtime HR What time the employees would be Open
9 working and whether there would
be any overtime
7 12/10/201 Availability of resources Project This was linked to the availability of Closed
9 Supervisor the resources to meet the project's
requirements.
9 17/10/2019 Impact on the community Community The community was afraid that the project Open
would cause some pollution
10 13/11/2019 Legal concerns Project Supervisor This was more linked to the work and the Closed
land
11 17/11/2019 Employment for the surrounding community Union The project creating job opportunities for Open
the surrounding community
12 30/11/2019 Electrcity bill Project supervisor Electricity bill for the month ended CLosed
Conduct a performance review with one (1) of your project team members. You will need
to use the performance review templates used in your organisation, or use the supplied
“KPI Performance Review template”.
The performance review must highlight the team member’s strong points, as well as at
least one (1) point for improvement that requires training.
If you are following the simulated pathway, you may either:
1. Complete the performance review with a colleague at your own workplace, or
2. Role play the performance review with a friend. You are reviewing your friend on
their work role in a project.
Actions to overcome
Description of
Criteria/KPI shortfalls in Development needs
performance
performance
Conduct a performance review with one (1) of your project contractors. You will need to
use the performance review templates used in your organisation, or use the supplied “KPI
Performance Review template”.
The performance review must be done against their contract schedules and must highlight
the contractors strong points, as well as at least one (1) point for improvement that
requires training.
If you are following the simulated pathway, you may either:
1. Complete the performance review with a contractor at your own workplace, or
2. Role play the performance review with a friend. You are reviewing your friend on
their contractor role in a project.
Actions to overcome
Description of
Criteria/KPI shortfalls in Development needs
performance
performance
Task completion rate How often does the Increase motivation Enforcing rewards
contractor fulfill and recognitions
the tasks allocated
to him
In one (1) of the performance reviews above, you will have identified areas where
additional training is required. Complete a training needs analysis for this team member
or contractor.
Skills N
Competency N
Motivation N
Decision making N
Timeliness N
Conflict resolution N
Conduct a review on the risk covered in the risk response plan, along with at least three
(3) of the other risks listed in the brainstorming session document using the provided
project risk review matrix template.
Note that the content of the risk review is going to be included in the change request and
project status report you will be doing later. With that in mind, mention the information
will be populated into these in the additional notes section at the bottom of the document.
At least one (1) risk being reviewed must involve a contingency that has needed to be
implemented as part of the project to date.
The completed risk review must contain ALL of the following to be deemed satisfactory:
Purpose of Meeting:
The
responsibility
Preparing for the
Still a great has not
Wet summer Unknown weather more
concern changed as it
strategically
impacts the
whole project
Finding a way to
Completion after ensure that the
the stipulated Most likely to A great No change in weather does not
time because of happen concern ownership impact the
the weather progress of the
project
In this case, the two identified risks will play a great role in how the project is handled as
they both have a great impact on its progress. Therefore, there risk has to be reduced in any
way possible to avoid disruptions of the project
W OR K PL A CE PA THW A Y
Refer to the documents in Part 4 at the following linked page. You may also wish to review
the documents in Parts 1 to 3. Click on the logo to visit the website:
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townhouses-project-2016/)
Note that the meeting minutes from a previous meeting in part 3 contains information you
will need to populate into the change request.
Create a change request for your project, using the provided change request template
below.
The following needs to be captured on your change request. If appropriate, you may submit
two or more change requests that, between them, capture all of the following:
At least one (1) change to the scope of the project
The addressing of at least one (1) quality issue
At least one (1) change has been made to the time of the project (task duration,
etc.)
Include the cost-related issue you documented in the issues register. If this does
not vary the overall costing of the project, add a cost variation to the change
request.
Include other relevant issues from the issues register that has resulted in a
change to any of the eight (8) functions.
At least one (1) project higher authority (project manager, client, etc.) has signed
off on the change request
The completed change request must contain ALL of the following to be deemed satisfactory:
Date:
Type of change:
Areas impacted:
The change being implemented is the introduction of a project based email system. This will see the use of an
email network with the domain name of the project to ensure effective communication is realized.
Risk Issues Prompting Changes: Avoding the emails sent to the local emails going to spam
Corrective Action: Providing the project members with emails
4.
5.
6.
7.
8.
Project Manager
Review your issues register (task 3.4) against the change request. If the change request has
introduced any new issues, then document these on the issues register.
Do not delete any risks you are removing. Instead cross them out using the
strike-through format in Word.
Highlight the changes and additions to risk in your register using the highlighter
function in Word.
4.3. WBS
The scope of your project will have changed due to the change request. Go back to your
WBS from task 2.8 and capture the scope related changes.
Do not delete any changes or removal of scope. Instead cross it out using the
strike-through format in Word.
Highlight the changes and additions to scope in your WBS using the highlighter
function in Word.
The changed WBS including the changes is the one (1) you will need to hand in with your
assessment.
Some of the times in your project will have changed due to the change requests. You will
therefore need to update the effort and duration of tasks document you created earlier in
task 2.10.
Use the same formatting for additions and deletions used in the updated WBS.
Firstly evaluate the task list against the updated WBS and change request, and
add or remove any tasks as appropriate.
Modify any changed times in the table to match those captured in the change
request document.
Ensure the totals of both the original table, and the total once the change request
has been applied is visible at the bottom of the document.
Repeat for the task dependency worksheet you created in task 2.11. You may need to
modify the task list, the task numbering, and some of the dependencies.
Repeat for the costing templates created in task 2.12, keeping in mind some of the costs
will have changed as a result of the change request.
Incorporate the changes in cashflow in the project cashflow and S curve in task 2.13. The
S curve you submit must show both the original curve, and the new curve, as a result of
the changes from the change request.
Open your original Gantt chart created in task 2.14, and set a baseline before altering any
of the data.
Once your baseline has been set, make the modifications from the documents you have
changed as a result of the change request. Notice the differences from the baseline.
Check the documents again to ensure the task numbering is still consistent with the Gantt
chart.
These are all ready now to hand in as part of your assessment. As part of the
communications process, the Gantt chart and network diagram need to be provided to
stakeholders who do not have access to project management software. To facilitate this,
you will need to print your Gantt chart and network diagram to PDF format.
Open the original communications worksheets you created in Tasks 2.18 and 2.19, and
modify them where needed to take into account any changes in the communications
processes from the change request.
W OR K PL A CE PA THW A Y
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Conduct a status report for the project you are working on, using the provided status report
template.
The project schedule, including at least one (1) issue, along with the change from
the change request.
The project costs, including at least one (1) issue and the change from the change
request.
The project HR, including at least one (1) issue where conflict or an HR
performance issue has arisen and been resolved.
The project procurement, including at least one (1) issue resulting from a
contract or other procurement.
The project risk, including any other issues from the project risk documentation
you have completed earlier, that hasn’t been captured in the above.
Any other changes from the change request not already captured above.
Quality:
When it came to hiring the contractors and acquiring the resources, the project team only went after
the best. This means that the quality of the construction has been maintained so far.
Communications:
E-mails are the most used form of communication, making it more effectvie and timely.
Risk:
So far, the only risk that might appear to be of devastating effect is the wet summer that is dur later
in the year. However, it is also being delt with, meaning that the risks on the project are minimized.
Procurement:
The procurement process began prior to the start of the project; meaning that any lack of a resource
will be handled without much pressure. However, when starting the progress, the procurement was
done of all the required resources to avoid any budget altering.
Progress Report: (what is completed, what is in process, key changes made, when and why, etc.)
So far, the foundation has been completed as it was the first section to begin with. In all the 102
townhouses, the foundation has been laid and the project can focus more on other parts. I believe
that the step by step completion makes the work easier in this case and move faster
W OR K PL A CE PA THW A Y
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Conduct a review of one (1) contractor who has completed all the tasks of a project and
evaluate their effectiveness using the template below. This includes:
Completion of contract
Completion of financial obligations
Writing a review of the contractor
The completed report must contain ALL of the following to be deemed satisfactory:
Prepared by:
Date:
Completion of project deliverables:
The contractor managed to fulfill their presented tasks, making certain that the project
deliverables on their side were fulfilled
During your project, you will have learnt a lot about how things can be done better. This
information would largely be captured in your issues register.
Populate at least seven (7) lessons learned templates from the data from the issues register
and the audit templates you completed earlier. You may either use the provided template,
or if you already have a system in place in your workplace, you are welcome to use that so
long as you can extract a Word, Excel, or PDF document from it containing lessons
relevant to your project only.
At least one (1) template must cover a time related lesson learnt
At least one (1) template must cover a cost related lesson learnt
At least one (1) template must cover a quality (continuous improvement) related
lesson learnt
At least one (1) template must cover a HR related lesson learnt
At least one (1) template must cover a communications related lesson learnt
At least one (1) template must cover a risk related lesson learnt
At least one (1) template must cover a procurement related lesson learnt
The completed Lessons Learned Document report must contain ALL of the following to be
deemed satisfactory:
Where and how can this knowledge be used later in this current project?
Within the closing stages where it will help sum up everything into perspective
How should this Lesson Learned be disseminated? (check all that apply)
The completed final report must contain ALL of the following to be deemed satisfactory:
Lessons Learned
Describe what went right, what went wrong, and how effective the management and the
processes you used was. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Time
Process Review
Describe all of the processes used during the planning, implementation and closure stages.
Lessons Learned
Describe what went right, what went wrong, and how effective the management and the
processes you used was. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Cost
Process Review
Describe all of the processes used during the planning, implementation and closure stages.
Lessons Learned
Describe what went right, what went wrong, and how effective the management and the
processes you used was. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Lessons Learned
Describe what went right, what went wrong and how effective was the management and
the processes you used. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Human Resources
Process Review
Describe all of the processes used during the planning, implementation and closure stages.
Lessons Learned
Describe what went right, what went wrong and how effective was the management and
the processes you used. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Communications
Process Review
Describe all of the processes used during the planning, implementation and closure stages.
Review of stakeholder communication processes.
Lessons Learned
Describe what went right, what went wrong and how effective was the management and
the processes you used. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Lessons Learned
Describe what went right, what went wrong and how effective was the management and
the processes you used. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Risk
Process Review
Describe all of the processes used during the planning, implementation and closure stages.
Lessons Learned
Describe what went right, what went wrong and how effective was the management and
the processes you used. If necessary, state how you overcame any problems.
Recommendations
Make recommendations as a result of the lessons learned.
Before you hand in your assessment, go through the following self-assessment checklists to
ensure all the tasks have been completed to a satisfactory standard.
Once you are satisfied and you have checked off everything, you may hand in the assessment.
Ensure you have completed the preliminary project information table (Task 1.1), and ensure
the information in all other templates is consistent with this table.
What will I be handing in for my practical assessment?
1. This workbook
2. WBS (Tasks 2.8, 4.3)
3. Project cashflow diagram and S curve (Tasks 2.13 and 4.7)
4. Gantt chart and network diagram (Tasks 2.14 and 4.8)
5. Supplier1, supplier2, supplier3 (Task 2.6) - Information (quotes, tender
responses etc) from three (3) different suppliers
6. Contract (Task 2.7) – Workplace pathway only where a real contract is being
submitted
7. E-mails or other documents showing various approvals or communications:
a. charterapproval (Task 1.2) – the approval you have received for the project
charter.
b. scopestatementapproval (Task 2.1) – The approval of the scope statement.
c. stakeholderapproval1 and stakeholderapproval2 (Task 2.2) – The
approval of the stakeholder analysis by at least two different stakeholders.
d. budgetapproval (Task 2.12) – Approval of the detailed cost analysis.
e. resourceapproval (Task 2.16) – Approval of the resourcing of the project.
f. commsplanapproval (Task 2.19) – Approval of the communications plan.
g. riskcorrespondence (Task 2.22) – evidence others have participated in the
risk brainstorming session.
h. comlogsignoff1 and comlogsignoff2 (Task 3.1) – signing off the
communications log by two team members, supervisors, colleagues or friends.
i. auditsubmission (Task 3.3) – Evidence you have submitted the audit report.
j. changeapproval (Task 4.1) – Approval of the change request
IMPORTANT REMINDER
Candidates must achieve a satisfactory result to ALL assessment tasks to be awarded
COMPETENT for the units relevant to this cluster.
To award the candidate competent in the units relevant to this subject, the candidate must
successfully complete all the requirements listed above according to the prescribed
benchmarks.
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