INFORMATION SHEET 4.

2-1
Procedures In Maintaining Computer System

LEARNING OBJECTIVES:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Prepare maintenance checklist for maintaining computer system
2. Prepare maintenance procedures according to job requirements.

INTRODUCTION
Maintaining computer system and network increases efficiency and
save you the hassle and expense associated with major repairs.
However, it is essential to understand how to schedule maintenance
plans and implement it accordingly, to reap the benefits. By learning
when maintenance is practical and developing a scheduling strategy,
you can set up maintenance strategies that are beneficial to your
computer system and network.

The following are the procedures on how to maintain computer

system and networks:

1. Create an equipment maintenance schedule.

In order to perform the maintenance of your computer efficiently, a
maintenance schedule is made to guide the personnel in the proper
maintenance procedure. This will help them remember the
maintenance task that needs to be done in order to improve the
functionality of the computer system and networks.

2. Create a maintenance checklist.

To determine if the maintenance program is implemented according to

what is planned, an assessment must be done. The result of the
assessment will then be recorded and recorded to the proper
authorities for the immediate action.

The assessment is through regular inspections which assure that the

maintenance activities are done on the date and time it was planned
and that the performance levels adhered to the defined standard.

Below is a sample Maintenance Inspection Checklist. This checklist

will confirm if the maintenance activities have been performed in order
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to prolong the life of this particular equipment. The inspection items
are stated in a question form as these serve as the criteria or
standards of maintenance.

MAINTENANCE INSPECTION CHECKLIST

Perform the computer maintenance task regularly.
Just knowing all the basics of computer maintenance task schedule
clearly will not do any good. We should find time to apply all of them
regularly and frequently. Let's make the computer maintenance
activities a regular practice, so that we always have a fine tuned
computer with a good performance.
• Hardware maintenance is the testing and cleaning of
equipment.
• Information system maintenance is the routine updating of
master files, such as Adding and deleting e and customers and
changing credit limits and product prices.
• Software or program maintenance is the updating of application
programs in order to meet changing information requirements,
such as adding new functions and changing data formats. It
also includes fixing bugs and adapting the software to new
hardware devices.
• Disk or file maintenance is the periodic reorganizing of disk files
that have become fragmented due to continuous updating.

Design a systematic maintenance plan for hardware.

• Design a monitoring, evaluating and updating plan.
• Place your computer in a well-ventilated area.
• Schedule use of computer for its longer life.
• Move the computer only when it is turned off and unplugged.
• Treat your computer properly.
• Maintain your hard disk

Design a systematic maintenance plan for your software.

• Backup your files
• Install or secure passwords
• Delete temporary files
• Update anti-virus and spy ware

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 CSS WORKSHOP HOUSEKEEPING SCHEDULE
DAILY TASK YE N
S O
1. Dispose segregated waste; clean garbage
cans

2. Sweep floors; if wet, wipe dry

3. Wipe and clean whiteboards

4. Clean and arrange Desktop Computer tables

5. Clean and check the Desktop/Server

Computers

6. Before leaving, Check if there unnecessary

waste/trash on the floor.
WEEKLY TASK YE N
S O
Clean posters, visual aids and update
accomplishment/Progress Charts
Clean bulbs/lamps/ceilings/walls
Clean/Wash of windows/glasses/mirrors
Clean and check tools, machines, supplies,
materials
Sanitize garbage containers
Empty water collector; clean body of Water
Dispenser
MONTHLY TASK YE N
S O
Conduct inventory
Clean and arrange tool room
Inspect electrical system; clean cables, wires
Clean instructional materials & modules; arrange
and put in order
Inspect and clean air-conditioning equipment
filter; clean body

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 OPERATIONAL PROCEDURE
Equipment Desktop Computer
Type
Equipment PC1
Code
Location Practical Work Area/Computer Laboratory
Operation Procedure:

1. Inspect the setting of the computer. Be sure that the

area is dry and no liquid substance nearby.
2. Check the condition of connected input and/or output
devices.
3. Check power cable and cords. Check the connection.
4. Wipe dust and removed unnecessary objects that will
obstruct the use of computer.
5. Turn on AVR/UPS and then turn on computer
properly.
6. Use the computer properly. Avoid downloading from
unrecognized/unsafe sites.
7. Before using external storage devices, scan and clean.
After using, be sure to close the document/program
and eject it properly.
8. Properly shutdown the computer when not in use
mainly after using it.
9. Turn off the AVR/UPS after shutting down the
computer
10. Return the mouse and keyboard to their proper place
after use.
11. Re arrange computer and chairs after using it.

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 HOUSEKEEPING SCHEDULE
Qualifica
Computer System Servicing NCII
tion
Area/Se
Computer Laboratory / Practical Work Area
ction
In-
Charge
Schedule for the 2nd
Semester, 2019
Dail Ev We Ev M Rem
y ery ekl er on arks
Responsib
ACTIVITIES Ot y y th
le Person
her 15 ly
Da th

y Da
y
1. Dispose Trainee/L
segregated ab in
waste; clean Charge
garbage cans

2. Sweep floors; Trainee/L

if wet, wipe ab in
dry Charge

3. Wipe and Trainee/L

clean ab in
whiteboards Charge
4. Clean and Trainee/L
arrange ab in
Desktop Charge
Computer
tables

5. Clean and Trainee/L

check the ab in
Desktop/Serve Charge
r Computers

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6. Before leaving, Trainee/L
Check if there ab in
unnecessary Charge
waste/trash
on the floor.
7. Clean posters, Trainee/L
visual aids ab in
Charge
8. Clean Trainee/L
bulbs/lamps/ ab in
ceilings/walls Charge
9. Clean/Wash of Trainee/L
windows/glass ab in
es/mirrors Charge

10. Clean Trainee/L

and check ab in
Equipment, Charge
tools, supplies
and materials
11. Sanitize Trainee/L
garbage ab in
containers Charge
12. Empty Trainee/L
water ab in
collector; clean Charge
body of Water
Dispenser
13. Conduct Trainee/L
inventory ab in
Charge
14. Clean Trainee/L
and arrange ab in
Equipment Charge
storage room

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 15. Inspect Trainee/L
electrical ab in
system; clean Charge
cables, wires

16. Clean Trainee/L

instructional ab in
materials & Charge
modules;
arrange and
put in order

17. Inspect Trainee/L

and clean air- ab in
conditioning Charge
equipment
filter; clean
body

18. Clean Trainee/L

projector ab in
screen and Charge
LCD/DLP
projector

EQUIPMENT MAINTENANCE SCHEDULE

EQUIPMENT TYPE Desktop Computer
EQUIPMENT CODE PC1
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LOCATION Computer Laboratory / Practical
Work Area
Schedule for the Month of
October
ACTIVITIES MANP
OWER Da Ev Wee Ev Mon Ye Remarks
ily ery kly er thly arl
Ot y y
her 15
Da th
y Da
y
1. Update Traine
virus and e/Lab
spyware in
definitions Charg
e
2. Do Traine
incremental e/Lab
backup – in
back up Charg
updated e
files for
each date.

3. Reboot Traine
upon crash- e/Lab
Reboot the in
computer to Charg
fix your pc e
upon crash.

4. Full Traine
virus and e/Lab
spyware in
scan Charg
e

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5. Comple Traine
te backup of e/Lab
files in
Charg
e
6. Patch Traine
up –Get e/Lab
latest in
software Charg
update for e
your
operating
system.

7. Clean Traine
your PC e/Lab
inside and in
out. Charg
(Especially e
dust).

8. Defrag Traine
your hard e/Lab
drive to in
speed up its Charg
operation. e

9. Check Traine
your e/Lab
programs – in
clean up Charg
unused e
programs
10. Reformat Traine
your hard e/Lab
drive and in
reinstall the Charg
operating e
system
11. Make a Traine
full e/Lab
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diagnostic in
check on Charg
hardware and e
software

EQUIPMENT MAINTENANCE INSPECTION CHECKLIST

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Equipment Type : Desktop Computer
Property Code/Number : PC1
Location : Computer Laboratory / Practical Work Area

YES NO INSPECTION ITEMS

1. Are virus and spyware definitions updated?

2. Do incremental backup working? (back up updated files

for each date.)

3. Reboot upon crash- Reboot the computer to fix your pc

upon crash.

4. Did full virus and spyware scan performed successfully?

5. Is complete backup of files done?

6. Patch up –Get latest software update for your operating

system.
7. Was PC cleaned inside and out?

8. Did defragmentation done successfully?

9. Was program mainly unused programs cleaned

thoroughly?
10. Reformat your hard drive and reinstall the operating
system
11. Were the hard drive reformatted and OS reinstalled
successfully?

12. Was full diagnostic check performed?

Remarks:
Inspection item no. 6 Is checked “NO” because unavailability of internet
connection

Inspected by :

Date:

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 PURCHASE REQUEST FORM

Purpose of the Request:

Replacing components of defective computer units

Department Software Hardware

(Pls. check Network Tools and
appropriate box) equipment
Maintenance
Other, please specify:
REQUEST NO. 2014-01
QUANT ITEM DESCRIPTION PRICE TOTAL
ITY PRICE
1 Video 512mb video card P P 1300.00
card 1300.O
O

Total Amount P 6300.00

Date
Requested by: Requested
___________________________________________
Signature over Printed Name

Noted by: Date Noted

Ismael Manic Balana
Principal
Received by: Date
Received

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 WASTE SEGREGATION LIST
Qualification Computer System Servicing NC
II
Area / Section Computer Laboratory /
Practical Work Area
In-Charge Trainee
GENERAL/ACCUMULATED WASTE SEGREGATION
WASTES METHOD
Recycle Compose Dispose
1. Scratched CD’s /
2. Obsolete motherboards /
3. Unrepairable monitors /
4. Used cables and Wires /
5. Scratched papers /
6. Electrode/boxes/wrappers /
7. Metal scraps /
8. Ink Cartridges /
9. Used rags / cleaning /
materials
10. Used RJ-45,RJ 11 /
11. Damaged mouse and /
keyboards and other
input/output devices
12. White Board Markers /

TAG-OUT INDEX CARD

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 DESCRIPTION
(System
TAG DATE TYPE Component,
SERIAL ISSUED (Danger/Caution) Test
Reference,
etc.
December Danger Desktop
2019-0001
2014 (CPU Overheat) Computer Unit

Out of Order
December
2019-0002 (Defective Ink Jet Printer
2014
Cartridge)

December Danger
2019-0003 Power Supply
2014 (Cord with cuts)

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 BREAKDOWN / REPAIR REPORT

Property ID Number 2014-0001

Property Name Desktop Computer Unit

Location Computer Laboratory

Findings: Recommendation:
CPU Overheating Apply thermal paste to CPU to
avoid overheating and check fan if
working
Inspected by: Reported to:
Ismael Manic Balana
Date: Date:

Assigned to: Received Assignment:

Date: Date:

Subsequent Action Taken: Recommendation:

Inspection and application of Apply thermal paste to CPU and
check the fan if working
thermal paste and fan is working
properly
By: Reported to:
Computer Service Technician Ismael Manic Balana
Date: Date:

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REFERENCES
http://searchnetworking.techtarget.com/resources/LANs-Local-Area-
Networks

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