Annex 2.1 - Contingency Planning Template - Schools

Annex 2.
1: Contingency
Version: 2 Plan Template for School
Date: 27 August 2019
TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
School Name:DON GREGORIO I. MAGNO ELEMENTARY SCHOOL
School ID: 101812
INFRASTRUCTURE NON-INFRASTRUCTURE
No. of Classrooms
No. of Furniture
No. of DepEd
Type of Building Current Status of No. of No. of Learning
Year Constructed Source of Funding Computerization
Building Blackboards Resources
Package (DCP)
Instructional rooms Non-instructional Teacher’s
Arm Chair Desk Chair Teacher’s Table
(Acad/Non-acad) rooms Chair
TOTAL
Prepared by: Noted by:

LEILA L. LOPEZ BRANDO V. AQUINO, MAEd
Property Custodian School Head
Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.
1
Annex 2.1: Contingency
Version: 2 Plan Template for School
TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
School Name:DON GREGORIO I. MAGNO ELEMENTARY SCHOOL
School ID: 101812
No. of Classrooms
No. of Furniture
No. of DepEd
Type of Building Current Status of No. of No. of Learning
Year Constructed Source of Funding Computerization
Building Blackboards Resources
Package (DCP)
Instructional rooms Non-instructional Teacher’s
Arm Chair Desk Chair Teacher’s Table
(Acad/Non-acad) rooms Chair
TOTAL

LEILA L. LOPEZ BRANDO V. AQUINO, MAEd
Property Custodian School Head
Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.
2
Annex 2.1: Contingency Plan Template for School Version: 2
TEMPLATE 2A: BASELINE DATA ON LEARNERS
School Name: DON GREGORIO I. MAGNO ELEMENTARY SCHOOL
School ID: 101812
Number of Learners
(As of November 2019)
Grade Level Number of Learner with Disability

Male Female Total
Visually Hearing Learnng Intellectual
Impaired Impaired Disability Disability
KINDERGRATEN 15 14 29 none none none none
I none none none none
II none none none none
III none none 1 none
IV none none none none
V none none none none
VI none none none none
GRAND
none none 1 none
TOTAL
MARIA TRISHIA T. TIBIG BRANDO V. AQUINO, MAEd

SDRRM Coordinator School Head
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Leaners - It should be based on the current enrollment of the school of the current year.
Number of learner with disability - Add more column depending on the data of disability of the school.
TEMPLATE 2B: BASELINE DATA ON PERSONNEL
School Name:___________________
School ID:______________________
Number of
Personnel
(As of
______________
___ )
Non-Teaching
Teaching Personnel
Personnel
No. of Person with Disability

Others Others
Male Female Total Visually Hearing Male
(Please (Please
Impaired Impaired
specify) specify)
SDRRM Coordinator School Head
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
lity
Others
(Please
specify)
none
none
none
none
none
none
none
none
No. of Person with Disability
Total
Visually Hearing Others Others
Impaired Impaired (Please specify) (Please specify)
Female
TEMPLATE 3: HISTORICAL DATA ON DISASTERS

School ID: 101812
EFFECTS ON:
AFFECTED POPULATION
Incident Name Date of No. of Non- No. of Damaged Estimated Total

Type of Incident No. of Instructional No. of Damaged No. of Damaged Other effects/damages
Occurence Instructional No. WASH Facilities DepEd Cost of Damage
No. of Learners No. of Personnel Classrooms School Learning
Classrooms Computerization
Furniture Resources
Project (DCP)
Minor Major Totally Minor Major Totally Minor Major Totally
Typhoon Henry Tropical Cyclone July 18, 2019 251 9
Typhoon Inday Tropical Cyclone July 20, 2018 251 9
Typhoon Josie Tropical Cyclone July 21-23, 201 251 9
Typhoon Karding Tropical Cyclone August 13, 201 251 9
Typhoon Ompong Tropical Cyclone September 14-1 251 9
Typhoon Rosita Tropical Cyclone October 28-31, 251 9
Typhoon Falcon Tropical Cyclone July 17, 2019 246 9
Typhoon Ineng Tropical Cyclone August14, 2019 246 9
Typhoon Jenny Tropical Cyclone August 27-28, 246 9
Remarks: Data is based on historical RADaR reports and other official documents

School Head
Instructions:
This template should be accomplished by the SDRRM Team and School Head.
Incident Name - specific name of the hazard or disaster (e.g. TY Ompong, TD Ineng, Magnitude 6.5 Earthquake in San Julian, Eastern Samar).
Type of Incident - choose among the following: Tropical Cyclone, Armed Conflict, Fire, Landslides, Earthquake, Volcano Eruption, Others (please specify).
Date of Occurrence - specific date when the incident happen.
Affected Population - based on the existing or historical record of the school visa via the date of occurrence of the incident.
Infrastructure ad Non Infrastructure - quantity of damage per incident.
Instructional classrooms - includes all academic rooms used by the learners.
Non-instructional classrooms - includes all non-academic rooms like Canteen, Library, Faculty Room, etc.
DCP - it should be per computer set (if possible).
Estimated Total Cost of Damage - based on the existing and historical record of the school.
10
TEMPLATE 4: CAPACITIES AND VULNERABILITIES
School ID: 101812
Key Areas for

Details Capacities Gaps
Preparedness
Risk Understanding 1. Understanding of Hazards and its
characteristics
Some of the people in
the community lacks
Identified the Hazards the knowledge of
in the school and hazards in their
community environment
2. Conduct of Risk Assessment Regular conduct of Synchronized risk
Risk Assessment has assessment with the
been established. barangay needs to be
established to secure
the whole community.
3. Planning and undertaking actions based on

Making any
risk assessment results
innovations of the
plan are always done Sometimes we do not
incase there is a new know that such
hazard has been situations could also
identified lead to risk
1
Key Areas for Date: 27 August 2019
Preparedness
Contingency Plan and 1. Contingency Plan Contingency Plan are Providing all
Dissemination alligned with the classrooms with the
guidelines of the Contingency Plan
DRRM should be done
2. IEC
Posters should be
printed in a
School posters are tarpauline made with
printed in the tarp plastic fiber to ensure
paper durability
Communication 1. Understanding of advisory including warning Information on For school personnels
signals typhoon advisory are who changed
sent thru text numbers were
messaging uninformed
2. Understanding and implementation of DO 21
s.2015
Disaster Risk
Reduction and
Management
Coordination and Sometimes there are
Information delayed in the reports
Management Protocol to be submitted due to
are strictly followed by power interuption and
the school. internet signals
2
Preparedness
3. Equipment
Stretchers and other

expensive materials to
The school had be use during
purchased a new emergencies cannot
megaphone to be used be purchased due to
for emergency signals budget
Coordination 1. Division Office
School DRRM
Coordinators should
have a proper group
chat that involves the
Division Coordinator
as well as the
There is a system Superintendent to
coordination with the have a well
division office coordination
2. P/M/CDRRMC There is a system
coordination with the Sometimes advisories
P/M/CDRRMC are delayed
3. LGUs
The LGU has a
constant coordination Sometimes advisories
with the School Head are delayed
3
Preparedness
4. Partners PTA Officials and
Barangay Councils are
coordinated with the Not ALL PTA Officials
school have cellphones
5. DepEd CO School can access the
websites in case of
RAdaR reports are Not all teachers can
needed open the website
Monitoring 1. Monitoring of
preparedness/contingency
plan of school
There is a regular Delays of monitoring
monitoring of due to unexpected
Contingency Plan situation
2. Monitoring of hazard
situation, including
communicating with
Due to many schools
school officials, district/division office and LGU
Conduct of random to be monitored
monitoring of hazards schedules are made
3. Monitoring RADaR School were given text
completion, validation and messages to do RaDaR
submission to Central by the District Delayed reports due to
Office Coordinator poor signals
4
Preparedness
4. Monitoring of
implementation of support
for learning continuity A report to be
submitted to the
Division Office for any
information to be If the ICT fails to
updated is donw by check the post from
the ICT Coordinator the ICT Group
5
Preparedness
5. Tracking of Learners and personnel
All parents should
have theircellphone
numbers so that the
Checking the class advisers can
attendance of learners easily track the
in school on a daily whereabouts of the
basis pupils
6. Transportation
Secure numbers of Delays od

LGU Personnel or the transportation due to
24/7 for emergency limited vehicles of
transport LGU
Convergence 1. Interface among offices within the school
2. Existence of DRRM Team

3. Command System
4. Twinning with other divisions
Support for Learning 1. Implement and monitor Temporary Learning
Continuity Spaces (TLS)
2. Buffer stocks for learning materials
3. Alternative Delivery Modes
4. Psychosocial Support
5. Emergency School Feeding
6
Support for Learning
Continuity

Preparedness
6. Learner's Kits
7. Teacher's Kits
8. Hygiene kits
9. Provision of Water Sanitation and Hygiene
services
10. Updated disaggregated data on learners and
master list of students in school and alternative
learning schools (ALS)
11. Clean up drives

12. Signed memorandum of agreement (MOA)
with private enterprises for emergency purchase
Support for Schools 1. Signed memorandum of agreement (MOA)

used as Evacuation between LGU and school on the use of schools
Centers as evacuation center including the roles and
responsibilities of both institutions;
2. Repair, maintenance and replacement of

schools identified as evacuation center by the
LGU
7
used as Evacuation
Centers

Preparedness
3. Resumption Strategies including assessment
of readiness of the schools
4. Establish functional referral pathways to
respond to child protection concerns using the
existing PNP and DSWD operational guidelines
8. Feedback mechanism to report gaps in the

delivery of services, grievances and other needs
to improve education interventions
9. Twinning of schools for teacher-volunteers for

deployment in the affected schools that need
additional volunteers
10. LGUs preposition additional Temporary
Learning Spaces (TLS)
Drills 1. Regular conduct of drills
2. Existence of protocols – command system,
evacuation route, safe place, family reunification
3. Coordination with and participation of

parents, relevant agencies and partners during
drills
Fund Sources
Prepared by: Noted by
8
Preparedness
_______________________ __________________________
School Head
Instructions:
This template should be accomplished by SDRRM Team with the School Head.
Each item should include brief explanation of the school current activities or programs.
Capacities - include the strengths, attributes and resources available within school to manage and reduce disaster risks and streng
Gaps - challenges and/or problems incounter by the school that affects the capacity to respond during emergencies.
Vulnerabilities - it can be determined by physical, social, economic and environmental factors or processes which increase the susc
9
Vulnerabilities
Small children are

dependent on the
knowledge of their
parents which are
vulnerable to hazards
Untoward incidence
might delay the
conduct assessment.
Unidentified risk would

lead to a tragedy
10
Vulnerabilities
Failure of giving copy

would hinder the
intention of
dissemination.
If outsiders who are
passing through
sometimes destroys
tarps that are place in
the walls.
Unclear advisories
would lead to
misinterpretations
Communications were
down due to the effect
of the typhoon may
lead to delays of
information
11
Vulnerabilities
Limited equipments
might cause delays in
any emergency reponse
School Coordinator
without Facebook
Accounts could nt
access information
Poor signals of
cellphones cannot be
avoided
Poor signals of
cellphones cannot be
avoided
12
Vulnerabilities
Delay of emergency
communication
If signals are down due

to calamities, websites
cannot be opened.
Overlapping of different
activities causing
cancellation or
postponement of
monitoring
Rare situation of poor

signals cannot send
information
Signals are down due

to calamity
13
Vulnerabilities
External factors caused

the postponement of
monitoring schedules
14
Vulnerabilities
Parents/Guardians
that don't follow up
their children are at
risk of dropping out.
Vehicles of LGU needs

repair/replacement due
to risk to hazards
counting the numbers
of years in services
witheld
15
Vulnerabilities
16
Vulnerabilities
17
Vulnerabilities
ce disaster risks and strengthen resilience.

emergencies.
es which increase the susceptibility of an individual, a community, assets or systems to the impacts of hazards.
18
Version: 2
Annex 2.1: Contingency Plan Template for School Date: 27 August 2019
TEMPLATE 5: HAZARD PRIORITIZATION

School ID: 101812
Probability Impact Average

Hazard Rank
Rate Remarks Rate Remarks (P+I)/2
Tropical Cyc 4 May occur in mos 2 Up to 1 day delay 3 1
Flood 4 May occur in mos 2 Up to 1 day delay 3 1
Fire 2 could occur at som 2 Minor loss and/or 2 3
Robbery 2 could occur at som 1 No delay in norma 1.5 4
MARIA TRISHIA T. TIBIG BRANDO V. AQUINO

School Head
Instructions:
This template should be accomplished by the SDRRM Team with the School Head.
Hazard - List all the possible hazards that may affect your schools and divisions. (e.g. flood, tropical cyclone, armed conflict, fire, eart
Rate the probability using the below scale. Indicate the important details on hazard occurrence in the Remarks Column.
Rate the Impact column based on the possible scale below. Indicate important details in the Remarks column.
Version: 2
Average - calculate by adding probability and impact and divide by two.

Rank - rank the hazards with the highest average as 1, the second highest average as 2, and so on. The highest average will be the pr
Version: 2
med conflict, fire, earthquake, etc.)

Version: 2
average will be the priority for Contingency Planning.

Version: 2
Annex 2.1: Contingency Plan Template for School
TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School ID: 101812
Hazard: Tropical Cyclone/ Flashflood
Earthquake
Existing Mitigating
Root Causes Early Warning Signs Triggering Factors
Measures
Continuous rainfall, Policies on waste

Continuous heavy
Denuded land, erosion, seasonal cycles, rising management that keep
rainfall, watershed
ignorance water level, turbidity, water canals free from
failure
and speed of water flow clogging

School Head
Instructions:
This tempalte should be accomplished by the SDRRM Team with the School Head.
Hazard - it should be the Rank No. 1 in the Template 5.
Version: 2
Root Causes - describe the root causes of hazard.
Early Warning Signs - describe the indicators to initiate action.
Triggering Factors - describe the factors that turn the hazard into a disaster or crisis.
Existing Mitigating Measures - describe the mitigating measures of the school to address the hazard.
Version: 2
e hazard.
Version: 2
TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS
School Name: _______________

School ID: _______________________
Actors Positions Interests Needs
Remarks: Fill-up only when the top priority hazard is armed conflict.
________________________________ __________________________________
School Head
Version: 2
Instructions:
Actor - groups involved in the armed conflict (e.g. AFP/PNP, NPA, BIFF), which include groups which are secondary and tertiary play
conflict (i.e. not directly involved, but affected by the conflict like learners and school personnel)
Positions - what the actors say they want
Interests - what the actors really want
Needs - what the actors must have
Means of Influence/Power - sources of power and influence (e.g. resources like money, land, arms, networks, political power) that the
conflict to attain their positions, interests, and needs
Willingness to Negotiate - openness of the actor to talk, settle the conflict, and reach an agreement
Version: 2
Means of
Willingness to Negotiate
Influence/Power
________________
Version: 2
are secondary and tertiary players in the
etworks, political power) that the actor has and uses in the
Version: 2
TEMPLATE 7: SCENARIO BUILDING

School ID: 101812
Hazard: Typhoon/Flood
SITUATION BAD WORSE
DESCRIPTION OF EVENT
10-12
overflowing
feet high of
water
the depth
setback levee damaging other bara
IMPACT ON HUMAN LIVES
No. of Death/s There are 1-5 casuaThere are 6-15 casu
No. of Injury/ies
Percentage of Displacement/s 10% of the populat 50% of the resident
AFFECTED POPULATION
No. of Learners
No. of Teaching Personnel
No. of Non-teaching Personnel
EFFECTS ON
Learners
Teachers
Educational Continuity
Instructional Classrooms 2 classrooms were 4 classrooms were
Non-instructional Classrooms
WaSH Facilities
Perimeter Fence and Gate
School Furniture
Books and Instructional Resources
DepEd Computerization Packages
Power Lines
Water Utilities
Roads and Bridges
_______________________ __________________________
School Head
Instructions:
Description of the Event - provide brief descirption of the hazard. (How it will occur?).
Version: 2
Impact on human lives - Based on the capacity of the school, the team should estimate
the number or percentage of the death, injury and displacements. It can also based
from the LGU Contingency Plan.
Affected population - Based on the current data or existing records of the school.
Effects on - Based on the capacity of the school, the team should provide brief
statements of the following items (answerable by what). It can also based from the
LGU Contingency Plan.
Version: 2
WORST
buidings, Barangay Hall, Houses, etc. were damaged *Shutting down of all power and water supplie
There are more than 20 found casualties
All the residents of the barangay were rescued and are all in the evacuation centers.
All of the materials/things in the classrooms were damaged.
All the classrooms including the principals office and the computer room were damaged.
________________
How it will occur?).

Version: 2
team should estimate
nts. It can also based
s of the school.
provide brief
also based from the
Version: 2
ation centers.
om were damaged.
Version: 2
TEMPLATE 8: RESOURCE INVENTORY AND NEEDS PROJECTION
School Name: Don Gregorio I. Magno Elementary School

School ID: 101812
Hazard: _____________________________
A. Human Resources
Projected Needs
(e.g. training needs)
Write N/A if not needed
Capacity No. of
Human Resources (certifications, skills, staff/persons
etc.) available No. of staff
Cost for
needing
Training
training
Internal
(e.g. GCs, Teachers, Staff, etc.)
Teachers 7 6 5,000
School DRRM Coordinator 1 1 750
School Head 1 1
External Resources
(e.g. Partners, PNP, BFA etc.)
BFP Fire Prevention 4 N/A
PNP Security 5 N/A
B. Equipment
Projected Needs
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, 1 Units available
siren, comms radio) nearing expiry, etc.)
Version: 2
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, Units available
Units Needed Unit Cost
siren, comms radio) nearing expiry, etc.)
Fire Extinguisher fully functional 4 2 750

Megaphone not functioning/damaged 2 500
First Aid Kits fully functional 3 5 350
Siren/ Bell fully functional 1 0 0
2
Version: 2
C. Learning Resources
Available Needed
Grade Level Title Language Quantity Quantity
_______________________ __________________________
School Head
Instructions:
This template should be accomplished by SDRRM Team with the School Head based from the current records.
3
Version: 2
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)
MOOE, Personal 2022

MOOE, Personal 2022
Possible sources
of funding
(MOOE, SEF, 4
Timeline
Local DRRM
Fund, Partners,
Version: 2
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)
MOOE 2021
MOOE 2021
MOOE 2021

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Annex 2.

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

School Name:DON GREGORIO I. MAGNO ELEMENTARY SCHOOL

School ID: 101812

Prepared by: Noted by:

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

School Name:DON GREGORIO I. MAGNO ELEMENTARY SCHOOL

School ID: 101812

Prepared by: Noted by:

TEMPLATE 2A: BASELINE DATA ON LEARNERS

School Name: DON GREGORIO I. MAGNO ELEMENTARY SCHOOL

School ID: 101812

Grade Level Number of Learner with Disability

Prepared by: Noted by:

MARIA TRISHIA T. TIBIG BRANDO V. AQUINO, MAEd

TEMPLATE 2B: BASELINE DATA ON PERSONNEL

No. of Person with Disability

Prepared by: Noted by:

SDRRM Coordinator School Head

No. of Person with Disability

School Name: DON GREGORIO I. MAGNO ELEMENTARY SCHOOL

Incident Name Date of No. of Non- No. of Damaged Estimated Total

Prepared by: Noted by:

MARIA TRISHIA T. TIBIG BRANDO V. AQUINO, MAEd

School Name: DON GREGORIO I. MAGNO ELEMENTARY SCHOOL

School ID: 101812

Key Areas for

3. Planning and undertaking actions based on

Stretchers and other

Secure numbers of Delays od

2. Existence of DRRM Team

Annex 2.1: Contingency Plan Template for School Version: 2

11. Clean up drives

Support for Schools 1. Signed memorandum of agreement (MOA)

2. Repair, maintenance and replacement of

Annex 2.1: Contingency Plan Template for School Version: 2

8. Feedback mechanism to report gaps in the

9. Twinning of schools for teacher-volunteers for

3. Coordination with and participation of

Prepared by: Noted by

Small children are

Unidentified risk would

Failure of giving copy

If signals are down due

Rare situation of poor

Signals are down due

External factors caused

Vehicles of LGU needs

ce disaster risks and strengthen resilience.

TEMPLATE 5: HAZARD PRIORITIZATION

School Name: DON GREGORIO I. MAGNO ELEMENTARY SCHOOL

Probability Impact Average

Prepared by: Noted by:

MARIA TRISHIA T. TIBIG BRANDO V. AQUINO

Average - calculate by adding probability and impact and divide by two.

med conflict, fire, earthquake, etc.)

average will be the priority for Contingency Planning.

TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School Name: DON GREGORIO I. MAGNO ELEMENTARY SCHOOL

Continuous rainfall, Policies on waste

Prepared by: Noted by

MARIA TRISHIA T. TIBIG BRANDO V. AQUINO, MAEd

TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS