Employer Doc. No.

NSRP Contractor Doc. No.

Complex Project Nghi Son Refinery and Petrochemical S-000-1654
1654-0990V
Limited Liability Company Rev. 0 Page 1 of 7
Nghi S
Son,, Vietnam

Employer Contract No.: XXXXX, Contractor JOB Code: 0

0-6495--20 Date: 11/
1/Sep/2013

Human Resource Management Plan

Unit No.: Not Applicable

Document Class: Z

Issue Purpose For Construction

Rev Date Page Description Prep'd Chk'd App'd

0 11/Sep/2013
/2013 All Issued
d for Construction T.H. K.I. Y.O.

Operation Centre JOB Code: Operation Centre Doc. No.:

Responsible Company Prepared by Checked by Approved by
JVD T.Hirano K.Inoue Y. Okazaki

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 Employer Doc. No.
NSRP Complex Project Rev. 0

Contractor Doc. No.

Title: Human Resource Management Plan Page 2 of 7
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0990V

CONTENTS

1 INTRODUCTION ................................
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................................................................
................................................................
................................................................
...................................3
2 PURPOSE ................................................................
................................................................................................
................................................................................................
.............................................3
.............................................
3 SCOPE ................................................................
................................................................................................
................................
................................................................
..................................................3
..................................................
4 DEFINITIONS ................................................................
................................................................................................
................................................................................................
........................................................................
........3
5 ABBREBIATION ................................
................................................................
................................................................
................................................................
................................................................
...................................3
6 REFERENCE DOCUMENT................................
................................................................
................................
................................................................
...................................................4
...................................................
7 ROLES AND RESPONSIBILITIES ................................................................
................................................................................................
.......................................................................
.......4
7.1 CONTRACTOR Site Manager ................................................................
................................................................................................
..............................................4
..............................................
7.2 CONTRACTOR Human Resources (HR) Manager ................................
................................................................
............................................4
............................................
7.3 Contractor Site HSSE Manager ................................................................
................................................................................................
..........................................................................
..........5
8 MANPOWER REQUIREMENT ................................................................
................................................................................................
.............................................5
.............................................
9 RECRUITMENT................................................................
................................................................................................
................................................................................................
.....................................................................
.....5
10 EMPLOYMENT ................................................................
................................................................................................
................................................................................................
.....................................................................
.....5
11 OCCUPATIONAL HEALTH AND SAFETY ................................
................................................................
..........................................................
..........................5
12 WORKING RULES AND REGULATIONS
REGULATIONS................................
................................................................
............................................................
............................6
13 SALARY ADMINISTRATION
ADMINISTRATIO ................................................................
................................................................................................
................................................6
................................................
13.1 Salary Table................................................................
................................................................................................
................................................................................................
..........................................................................
..........6
13.2 Salary Ledger (Payroll Ledger) ................................................................
................................................................................................
..........................................................................
..........6
14 EMPLOYEE APPRAISAL ................................
................................................................
................................
................................................................
.....................................................6
.....................................................
15 DECIPLINARY ACTION................................
ACTION................................................................
................................
................................................................
........................................................
........................6
16 EMPLO
EMPLOYEE
YEE GREIVANCE MANAGE
MANAGEMENT ................................
................................................................
.........................................................
.........................7
17 EXECUTION MONITORING ................................................................
................................................................................................
.................................................7
.................................................
18 ATTACHMENT................................................................
................................................................................................
................................................................................................
......................................................................
......7
Attachment 1 Specimen - Employment Agreement (Local Employee)..........................7
Attachment 2 Specimen - Employee Appraisal ................................................................
................................................................7
Attachment 3 Specimen – Disciplinary Action Policy .....................................................
.....................................................7

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Contractor Doc. No.

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1 INTRODUCTION
The Nghi Son Refinery and Petrochemical Complex Project will employ a large number of people
through the construction and pre-commissioning
commissioning phases. CONTRACTOR and all Subcontractors
Subcontractors
are obliged and agree to employ and train local workers for the duration of the contract
contract between
CONTRACTOR and NSRP.
This management plan has been developed in line with NSRP's Employment Management Plan.
Plan.

2 PURPOSE
URPOSE
This document describes principle Human Resource Management Policy of CONTRACTOR which
will meet the needs of the Project taking into account of NSRP
NSRP’s
s recruitment policy,
policy, and will satisfy
the requirements of stakeholders.
All people will be employed in accordance with the Vietnam Labour Code.

3 SCOPE
The requirements described in this document apply to CONTRACTOR and all Subcontractors
engaged on any portion of the works associated with the Project where the CONTRACTOR has a
prevailing influence and responsibility over the performance of the works

4 DEFINITIONS

Terminology Definition

Employer Nghi Son Refinery and Petrochemical Complex Project (NSRP)

CONTRACTOR EPC Contractor: JGC, Chiyoda, GS SK and Technip joint venture

Any company to whom CONTRACTOR has subcontracted any

Subcontractor
part of the works.

5 ABBREBIATION
HSE Health, Safety and Environment
IFC International Finance Corporation
IPMT Integrated Project Management Team of NSRP
MFC Monkey Forest Consulting, International Social Consulting hired by Employer
NSEZ Nghi Son Economic Zone

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NSEZMB Nghi Son Economic Zone Management Board

6 REFERENCE DOCUMENT
Vietnam Labour Code. adopted by the National Assembly of Vietnam on 18/6/2012, takes effect
as of 1st May 2013.
International Finance Corporation’s Performance Standard 2 (PS2)
Relevant ILO and UN Conventions (as stated in PS2)
NSRP - Principle for Human Resource & Training
NSRP’s Employment Management Plan (Construction Phase)
NSRP’s
s HSSE&S Training Plan
Livelihood
lihood Restoration Plan developed by local authorities in support of NSRP/MFC
S-000-1654
1654-0210V HSSE&S Training Programme
P
S-000-1654
1654-0960V Local Recruitment and Training Procedure
S-000-1654
1654-0973V Community Grievance Management Plan

7 ROLES AND RESPONSIBILITIES

RESPONSIBILITIES

7.1 CONTRACTOR Site Manager

CONTRACTOR Site Manager will be responsible for the implementation of this plan and for the
performance of the team working under his supervision. He will:

 Appoint a Human Resources Manager

 Ensure the execution of Human Resource Management is in line with the details described
this document.
document.;

 Ensure that recruitment plans are communicated to and discussed with local Peoples’
Committees and National Authorities in cooperation with NSRP
NSRP;

7.2 CONTRACTOR Human Resources (HR) Manager

CONTRACTOR Human Resources Manager will be responsible for the following with respect to its
employmen
employmentt activities:

 Ensuring adequate systems and records are in place for processing employment applications
from local residents;

 Managing appropriate recruitment campaigns locally and only when no local candidates are
found for the positions sought,
sought, expand recruitment
recruitment campaigns nationally;
nationally

 Overseeing training

 Consulting with local Peoples’ Committees and the NSEZMB on the progress of recruitment

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campaigns.

 Report direct to CONTRACTOR Site Manager

7.3 Contractor Site HSSE Manager

CONTRACTOR Site HSSE HS E Manager will ensure all personnel receive the basic Health and Safety
training and environmental, cultural and social awareness training for working at site and shall
report directly to CONTRACTOR Site Manager.

8 MANPOWER REQUIREMENT
CONTRACTOR and each Subcontractors shall develop the ``Manpower Mobilization Plan`` for
overseeing the requirement of manpower to fulfil the requirement of his work scope.

9 RECRUITMENT
Recruitment
ecruitment process shall be conducted with giving priority to locally available personnel in
accordance
ce with the procedure described in CONTRACTOR Document No. S-000 S 000-1654-0960V,
0960V,
“Local
Local Recruitment and Training Procedure
Procedure”.
Especially
specially special care and
and attention shall be giving when CONTRACOR and each subcontractor
recruits personnel ;
1. Any
ny personnel under the minimum age for employment as defined by Vietnamese Labour law
shall not be employed as well as avoidance of employment of child worker and or forced worker
is mandatory.
2. Personnel between the minimum age and 18 will not be employed in dangerous work or work
that interferes with their education or development.
3. Opportunity
pportunity for the employment shall be equally giving to the personnel and selection process
of the worker shall be carried out with no discrimination
iscrimination i.e. age, gender, religion, except
except that
regime of giving priority to locally available personnel is remain as mandatory.
4. Communication
ommunication with personnel shall be in Vietnamese language.
5. Especially to the communication with selected personnel for particular position shall be in
writing in Vietnamese and ``JOB offer sheet`` describing conditions
onditions of employment i.e. period
of employment working hours, leaves, wages and other benefits shall be be issued and presen
presented
to avoid misunderstanding.
10 EMPLOYMENT
Employment
mployment shall be in accordance with the Vietnamese Labour Code and using standard
standard
Employment Contract as in Attachment
Attachment 1.

11 OCCUPATIONAL HEALTH AND SAFETY

CONTRACTOR and each SUBCONTRACOR shall conduct every possible possible effort to educate new
employee in line with items describes in the CONTRACTOR Document No S-000 000-1654-0001V
0001V
Site HSSE
HSSE-S Plan [Worker’s Occupational Health and Safety Management Plan].
Plan]

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12 WORKING RULES AND REGULATIONS

REGULATIONS
CONTRACTOR and each SUBCONTRACOR shall shall develop and execute ``Working Rules and
Regulation`` in which describing the contents including but not limited to working day (Monday
nday to
Saturday)
Saturday),, working hours (48 hours / week)
week),, holiday (Sunday and Vietnamese holiday),
holiday) leave such
as annual leave (12days
12days year),
year), sick leave and maternity leave (period of which shall be defined
in line with Vietnamese labour law) control, time sheet control, disciplinary control , services for
commutation, pantry, accommodation and office safety. Induction shall be organized
anized immediately
after new employee assigned to the site office.
``Working Rules and Regulation`` shall be clearly state the employee`s right as per Vietnamese
labour code is reserved which including forming employee organization and or joining such
organization
anization as well as there will be no harm of relationship, directly or indirectly, between
employer and employee because of employee organization related activities.
CONTRACTOR and each Subcontractor shall preparep opeening
ning discussion requested by employee
organization (if formed) that the issue presented shall be, in good faith, settled in consideration of
prevailing industries standard as well as in consideration of Vietnamese labour law and prevailing
practices available in Vietrnam.
13 SALARY ADMINISTRATION
ADMINISTRATI

13.1 Salary Table

CONTRACTOR and each Subcontractor
Subcontractor shall develop and execute ``
``Salary
Salary Table`` applicable for
local employee. Such salary table shall be made in accordance with the Vietnam Labour code.

13.2 Salary
alary Ledger (Payroll Ledger)
CONTRACTOR and each Subcontractor shall develop and execute ``Salary Ledger (Payroll
Ledger)`` for every employee
employee for salary administration.
Salary administration means to include but not limited to withholding personal income tax, social
insurance premium and any other with
withholding
holding required by the Vietnamese Authorities.
Salary Ledger (Payroll Ledger) shall be kept strictly confidential and file properly for the period
defined by the Vietnamese rules and regulations applicable.

14 EMPLOYEE APPRAISAL
CONTRACTOR and each Subcontractor shall conduct ``Employee Appraisal`` periodically i.e. at
least once a year and shall develop and execute the mechanism for giving employee the chance
of promotion as well all salary adjustment, in case of promotion.
Employee Appraisal Format
Format is attach
attached
ed as attachment 2 for reference.

15 DECIPLINARY ACTION
CONTRACTOR and each Subcontractor shall developdevelop and execute ``Disciplinary
``Disciplinary Action Policy
Policy``
in line with the Vietnamese labour code, sample as in Attachment
ttachment 3
3.

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16 EMPLOYEE GREIVANCE MANAGEMENT

CONTRACTOR and each Subcontractor shall develop and execute ``Employee Grievance
Management Policy`` in line with CONTRACTOR Document No. TBA ``Employees Grievance
Management Plan
Plan”.

17 RELEASE OF EMPLOYEE (DEMOBILIZATION

DEMOBILIZATION OF EMPLOYEE)
Ass stated in the clause 8, recruitment is based on our manpower planning listed in the ``Manpower
Mobilization Plan`` contents of which covering the each position`s starting month of assignment as
well as ending month of assignment.
With
ith exception to the clause 15 ``
``Disciplinary Action`` case, rrelease of employee shall also be
arranged in comply with the schedul
scheduled
ed ending month of assignment listed in the ``Manpower
Mobilization Plan`` and serving notice period of release defined by Vietnamese labour law.

18 EXECUTION MONITORING
The Human Resources (HR) Department of CONTRACTOR
CONTRACTOR and each Subcontractor shall
conduct periodical audit for monitoring the execution status of this Human Resources
Management Plan and its procedures.

Audit shall be conducted at least every 6 months by the audit team formed by the representative of
Employer
Employer,, CONTRACTOR and Subcontractors.
Subcontractors

Audit report shall be disclosed only to the management of Employer,

Employer, CONTRACTOR and
Subcontractors for review and further action plan shall be developed in due course for the
rectification of any item of discrepancy found by such audit.

19 ATTACHMENT

Attachment 1 Specimen - Employment Agreement (Local Employee)

Attachment 2 Specimen - Employee Appraisal
Attachme
Attachment 3 Specimen – Disciplinary Action Policy

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