Empowerment Technologies

Date: November 14, 2019

MS-Word Application

Submitted by:

Arlene T. Acosta
12 STEM - 02

Submitted to:

Mr. Melvin Campued

Instructor
Arlene T. Acosta
12 STEM – 02

The Word Interface

When you open Word 2013 for the first time, the Word Start Screen will appear. From here,
you'll be able to create a new document, choose a template, or access your recently edited
documents.

Window and Ribbon Features

Title Bar

Shows name of program and open document. Also contains minimize, maximize and close
buttons.

Quick Access Toolbar

The Quick Access toolbar lets you access common commands no matter which tab is selected.
By default, it includes the Save, Undo, and Redo commands. You can add other commands
depending on your preference.
Command Group

Each group contains a series of different commands. Simply click any command to apply it.
Some groups also have an arrow in the bottom-right corner, which you can click to see even
more commands.

Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to
make alignment and spacing adjustments.
The Ribbon

The Ribbon contains all of the commands you will need to perform common tasks in Word. It
has multiple tabs, each with several groups of commands.

Page Number Indicator

The page number indicator helps you keep track of the number of pages your document
contains.
Word Count

Word Count displays the number of words in your document.

Document Views

There are three ways to view a document. Simply click to select the desired view:
• Read Mode displays your document in full-screen mode.
• Print Layout is selected by default. It shows the document as it would appear if it were
printed.
• Webpage Layout shows how your document would look as a webpage.

Scroll Bar

Click, hold, and drag the scroll bar to scroll up and down through the pages of your document.
Zoom Control

Click, hold, and drag the slider to use the zoom control. The number to the right of the slider
bar reflects the zoom percentage.

Tabs

The Home tab contains the usual command buttons for document formats.

The Insert tab contains the command buttons for inserting objects, such as: Picture (Picture),
Shape, SmartArt, Chart, Screenshot to take a picture of the program, and so on.

The Design tab, contains the command buttons for giving theme effects on the document
worksheet, as well as the color and border of the worksheet page.
The Page Layout tab, contains the command buttons for page layout settings and paragraph
formatting.

The References tab, contains the command buttons to create a table of contents, footnotes,
indexes, and so on.

The Mailings tab, contains about the command buttons to process mass mailings, labels, and
envelopes.

The Review Tab contains the command buttons that contain MS word 2013 work sheet settings
including spelling, translate, comment, Data protection, and so on.
Standard Toolbar

NAME ICON USE

Creates a new blank document based on the
New
default or current template.
Opens a document previously created and saved in
Open
Word.
Saves new changes to the current document or
Save
file, with its filename, location and document format.

Sends the content of the current document as the

E-mail
body of an E-mail message.

Finds files, Web pages and Outlook items based

Search
on the search criteria you enter.

Print Prints the active document or selection.

Print Shows how a document or file will look when you
Preview print it.
Checks spelling in the active document, file or
Spelling
item.

Removes the selected item from the active

Cut
document and places it in the Clipboard.

Copy Copies selected text or object to the Clipboard.

Pastes the item you cut or copied into (the

Paste
position of the insertion point) the document from the Clipboard.

Format Copies the format from a selected text or object

Painter and applies it to the text or object you click.
Reverses the last action or deletes the last
entry you typed. Click the arrow next to this icon to select and
Undo
reverse
multiple actions at a time.
Reverses the action of the last Undo command.
Click the arrow next to this icon to select and reverse multiple
Redo
Undo
command actions.
 Insert Inserts a new hyperlink or edits the selected
Hyperlink hyperlink.

Tables and Displays Tables and Borders toolbar, which

Borders offers tools for editing/formatting a table and its content.

Inserts a table in the document. Click and drag

Insert Table
to specify the number of rows and columns.

Insert Inserts a new Microsoft Excel worksheet at the

Microsoft insertion point. Click and drag to specify the number of rows and
Excel columns.
Worksheet Use the Excel tools on the toolbar to edit the table.

Changes the number of columns in a document or a

Columns
section of a document.

Drawing Shows or hides the Drawing toolbar.

Used to turn on or off the Document Map.

Document Map shows the outline structure of a document so that
Document
you can
Map
quickly navigate through the document and keep track of your
location in it.
Used to "zoom in" to get a close-up view of a
Zoom document or "zoom out" to see more of the page at a reduced
size.

Shows or hides non-printing characters, such as

Show/Hide
tab characters, paragraph marks and hidden text.

Office
Assistant Opens Help or invokes the Office Assistant to
(Microsoft provide help topics and tips to help you accomplish your task.
Office Help)

Formatting Toolbar

The Formatting toolbar offers shortcut buttons to help format a document quickly. From the
Formatting toolbar, you can quickly apply formatting attributes such as Font; Font Color;
Alignment; Line Spacing; Bullets and Numbering, etc, document text, to save time.
 NAME ICON USE
Opens a Style drop-down list from which you can
Style
select one.
Changes the font of the selected text or number.
Font Click the drop-down arrow beside the box and select a font
from the list.
Changes the size of the selected text or number.
Enter a size value in the box, or select an appropriate size
Font Size
from the
drop-down list.
Applies or removes bold formatting to or from a
Bold selected text or number.

Makes selected text or number italic, but

Italic removes italic from selected text or number if it's already
italic.
Underlines (rules a line) or removes
Underline
underline formatting from selected text or number.
Aligns the selected text, number or inline
Align Left
object to the left with a jagged edge.
Aligns selected text, numbers or inline objects
Center
to the center.
Aligns the selected text, number or inline
Align Right objects to the right, with a jagged edge.

Aligns the selected paragraphs to both the left and right

Justify
margins or indents.
Adds numbers to or removes numbers numbers from
Numbering selected paragraphs.

Adds bullets to or removes bullets from the

Bullets selected paragraphs.

Indents the selected paragraph to the previous

Decrease tab stop or indents the content of the selected item to the
Indent left by one
character width of the standard font.
 Indents the selected paragraph to the next tab
Increase stop or indents the content of the selected item to the
Indent right by one
character width of the standard font.
Outside Adds or removes a border around the selected
Border text, paragraphs, cells, pictures or other objects.

Marks text so that it is highlighted and stands

Highlight out from the surrounding text.
Formats the selected text with the color you
Font Color click

Drawing Tool Bar

The Drawing toolbar is located at the bottom of the window, between the Horizontal Scroll bar
and the Status bar. Like every other toolbar, this also contains smart icons representing
shortcuts to Main menu commands in Word.

It holds buttons/tools used in creating drawings, such as rectangles, ovals, lines, arrows,
WordArt text, etc. It also offers tools for inserting organizational charts and ready-made
pictures and Clip Arts from their different locations. The following table shows a list of tools
offered on the Drawing toolbar, and their functions:

NAME ICON USE

Offers a number of options for defining the
relative positions, arrangements, rotation, etc, of drawings
Draw
in a document.
It also offers tools for changing the shape of AutoShapes.
Changes the pointer to a selection arrow so you
Select Objects
can click to select objects in the active window.
Offers a group of ready-made shapes that include
basic shapes, such as rectangles and circles, including a
variety of lines
AutoShapes
and connectors, block arrows, flowchart symbols, stars and
banners, and
callouts.
Allows you to draw a straight line where you
Line click or drag in the active window.

Draws or inserts a line with an arrow head where

Arrow you click or drag in the active window.
 Draws a rectangle where you click and drag on
the active window. You can also draw a square using this
Rectangle
tool by holding
SHIFT while you drag.
Draws an oval where you click and drag in the
Oval active document. To draw a (perfect) circle, hold down SHIFT
while you drag.
Draws a text box with horizontal direction where
Text Box
you click and drag in the active document.
Creates decorative text by inserting a Microsoft
Insert WordArt Office drawing objects.

Creates an organizational chart or a circle,

Insert Diagram radial, pyramid, or Venn or target diagram in your
document.
Opens the Clip Gallery where you can select the
clip art image you want to insert in your document or
Clip Art
update your clip art
collection.
Inserts an existing picture in your active
Insert Picture document at the insertion point.

Adds, modifies, or removes the fill color or

effects from the selected object.
Fill Color

Adds, modifies, or removes the line color from

Line Color the selected object.

Allows you to add, modify, or remove the text

Font Color color of the selected text.

Used to select a thickness for the selected

Line Style line.

Allows you to control the appearance of the

Dash Style selected line.
 Allows you to select the style of arrowhead.

Arrow Style

Allows you to select the shadow appearance of

Shadow Style the selected drawing object.

Allows you to add depth to drawing objects such

3-D Style as lines, AutoShapes, and freeform objects.

Shortcut Keys
Shortcut Keys Description
Alt+F File menu options in current program.
Alt+Tab Switch between open programs.
View help information (F1 is used by almost every
F1
Windows program to display help).
Create a new or blank document in some software, or
Ctrl+N
open a new tab in most Internet browsers.
Ctrl+O Open a file in the current software.
Ctrl+A Select all text.
Ctrl+B Change selected text to be bold.
Ctrl+I Change selected text to be in italics.
Ctrl+U Change selected text to be underlined.
Ctrl+F Open find window for current document or window.
Ctrl+S Save current document file.
Ctrl+X Cut selected item.
Shift+Del Cut selected item.
Ctrl+C Copy selected item.
Ctrl+Ins Copy selected item
Ctrl+V Paste
Shift+Ins Paste
Ctrl+Y Redo last action.
Ctrl+Z Undo last action.
Ctrl+K Insert hyperlink for selected text.