Article & Price Forms Submission Checklist

Communicate with Business / Category Manager/ Buyer before submission.

Obtain correct Vendor Number as provided by Woolworths.
For GS1net Live with Woolworths and/or Progressive locate your Global Location Number (GLN) as us
Ensure all GTINs (ie Barcodes) are ready for entry into the form

For New Lines, follow steps in below order:

Step

1 Complete the Woolworths New Article Summary (WNAS)

2 Attend the Range Review meeting with a printed copy ( Print Instructions are in the next tab)

3 Remove Articles the Business/ Category Manager / Buyer does not wish to accept.

4 Email the WNAS to the Business/ Category Manager / Buyer, including below attachments:

5 Wait for Business / Category Manager/ Buyer notification of potential new lines.
Note: If your Business / Category Manager/ Buyer indicated potential new lines in the Range Review m
email the WNAS with only the potential new lines included.

6 Submit the Woolworths Article Form (WAF) and wait to receive ‘Receipt of Form’ email notification

7 Submit the Woolworths Price Form (WPF) and receive ‘Receipt of Form’ email notification.
 Form ID: 370 | Last updated 03 May 2016

Article & Price Forms Submission Checklist

municate with Business / Category Manager/ Buyer before submission.
n correct Vendor Number as provided by Woolworths.
S1net Live with Woolworths and/or Progressive locate your Global Location Number (GLN) as used for GS1net.
e all GTINs (ie Barcodes) are ready for entry into the form

nes, follow steps in below order:

plete the Woolworths New Article Summary (WNAS)

d the Range Review meeting with a printed copy ( Print Instructions are in the next tab)

ove Articles the Business/ Category Manager / Buyer does not wish to accept.

the WNAS to the Business/ Category Manager / Buyer, including below attachments:
✔ Barcode Verification Report TUN - Outer (MANDATORY)
✔ Barcode Verification Report TUN - Inner (If Applicable)
✔ Safety Data Sheet (if applicable)
✔ Risk Assessment (RA) Form (if applicable)
✔ Sample Submission Specification (if applicable)
✔ APC Questionnaire (If Applicable)

for Business / Category Manager/ Buyer notification of potential new lines.

If your Business / Category Manager/ Buyer indicated potential new lines in the Range Review meeting, please ensure you
the WNAS with only the potential new lines included.

mit the Woolworths Article Form (WAF) and wait to receive ‘Receipt of Form’ email notification

mit the Woolworths Price Form (WPF) and receive ‘Receipt of Form’ email notification.
ID: 370 | Last updated 03 May 2016

ed for GS1net.

meeting, please ensure you

Step
Print Instructions

1 Hide all unrequired columns using the (+) and (-) to unhide / hide at the top of the form

2 Go to "Page Layout" tab

3 Select "Page Setup"

4
In "Print area:" field, enter the Country/State(s) required as shown below.
Note that Multiple areas can be seperated by commas. Print Areas available are: AUST, NSW, QLD, VIC, WA, SA, NT, TAS,
NZ, INT (Internal Use Only Section)
5 Select "Print Preview." The "Print Preview" will display each geographical area which is available to now print.
 COUNTDOWN SUPERMARKETS - NEW LINE CHECKLIST

New Article Description:

1 Complete forms and gather sign of
a) For all articles, CM to complete CM fields on the NLF tab and present to the following for sign off and
guarantee of the placement of the New Line
b) For Indent articles, CM to complete Woolworths Ltd / Vendor Managed Fields in WIF
c) To Replenishment for sign off to ensure Pick Slot is available and relevant deletions have happened
d) To Merchandise Manager with the New Line Simulator and ensure the new line is commercially sound
e) To Merchandise Manager - Space to ensure Space Management is notified with the New Line and Store
Ranging will be done subsequently

2 CM To notify Vendors new Line submission is successful, confirm claims on pack are true, for indent
articles obtain Ti Hi information
a) Supplier Claims on Pack - has the supplier confirmed that claims made on pack are true and give a true
impression, and they hold documentation to validate this.
b) If Ti Hi articles, obtain Ti Hi information from vendor and work out NZ Ti Hi using onpallet.com. If not OK
go back to vendor.
c) For indent articles, e-mail New Article Pack to Vendor.
d) Ensure Vendor submits GS1 Barcode Verification Report and safety data sheets for all articles.
e) For local articles, ensure Vendor submits completed WAF and WPF.
f) For indent articles, ensure Vendor submits completed WIF

3 CM saves WIF or NLF

Save in G:\Merchandise\Systems\Merchandise Support\SAP BAU\NLF from Category Managers with
naming convention:
Date logged (yyyymmdd) NLF Dept (Fresh or Packaged) CM Name Vendor Name
Example: 20161126 NLF Packaged John Smith ABCDE Grocery Limited

4 CM to submit WIF or NLF to COE Team Leaders - Fresh or Packaged

a) TL to ensure New Line register is completed, and assign NL to appropriate COE team member to complete
the New Line Loading
b) For local articles, COE Team member to complete the rest of New Line form, which will populate WNAS
Form Tab and e-mail to BSS to process the new article.
c) For indent articles, COE Team member to check WIF and e-mail to BSS to process the new article.

REPLENISHMENT SIGN OFF - DC PRODUCTS ONLY

PICK SLOT CHECKER

Pick Slot Deleted Products
Availabl Used
e (Y/N) Deleted Line
Stock on Hand

REPLENISHER SIGN OFF

Name Signature Date Sent

MERCHANDISE MANAGER
MERCHANDISER MANAGER SIGN OFF
Name Signature Date Sent

MERCHANDISE MANAGER - SPACE

MERCHANDISER MANAGER SPACE SIGN OFF
Name Vivian Chang Signature Date Sent
COUNTDOWN SUPERMARKET - NEW LINE FORM Version 4.9 November 2016

Completed by Category Managers Completed by COE

Supplier Name Supplier SAP Article Description Shelf Description 1 Shelf Description 2 First Cost Net Cost Sell Price On Show Total Source RP Type GTIN (EAN) Price Family Like Article NZ CUP CUP Mutliplier Merch Category Price Family ID(If Price Family Article Type Article Category Article Brand Product Risk Consignment Model Comments (Plu Manager ID Admin Id
Number (20 Character Max) (20 Character Max) Per per per Date Number of Master Number UM Applicable) Reference(If (if applicable) etc)
Orderable Orderable EA/KG of Stores Supply Article(if (must be Applicable)
Unit Unit Unit to be Applicable) same
ranged to Hierarchy,M
erch Cat &
Article
Type)

ABCDE Grocery 82869022 ABC Brand Baked Bean 4 x 120g ABC Brand Baked Bean 4 x 120g 48.24 41.7 1.99 12/31/9999 184 DC Select 9999999999 4485 4424 100 EA 2 101010102 NWAT2 420G M = Master HAWA : Trading / Packagedgoods 00- Single Article P - PROPRIETARY 00- Unassigned Inventory Managed PLU required GJSIQ GRNA5

MERCHANDISE SIGN OFF

CATEGORY MANAGER:

Print Name Signature Date

MERCHANDISE MANAGER SIGN OFF

Print Name Signature Date

MERCHANDISE MANAGER - SPACE MANAGEMENT SIGN OFF

Print Name Vivian Chang Signature Date

COE - MASTER DATA CONFIRM RECEIPT

Print Name Signature Date

INSTRUCTIONS
1. Fill in the Form and gather sign of
CM to complete CM fields on the NLF Tab and presents to the following for sign off and guarantee of the placement of the New Line:
a) To Replenishment to ensure Pick Slot is avaialble and relevant deletions have happened
b) Merchandise Manager with the New Line Simulator and ensure the new line is commercially sound
c) To Merchandise Manager - Space to ensure Space Management is notified with the New Line and Store Ranging will be done subsequently

2. CM To Notify Vendors New Line submission is successful

a) Ensure Vendor fill in rest of the forms and submits - WAF & WPF
b) Ensure Vendor submit GS1 Barcode Verification Report

3. CM saves NLF
G:\Merchandise\Systems\Merchandise Support\SAP BAU\NLF from Category Managers
with naming convention:
Date logged (yyyymmdd) NLF Dept (Fresh or Packaged) CM Name Vendor Name
Example: 20161126 NLF Packaged John Smith ABCDE Grocery Limited

4. CM to submit NLF to COE Team Leaders - Fresh or Packaged

a) TL to ensure New Line register is completed, and assign NL to appropiate COE team member to complete the New Line Loading
b) COE Team member to complete the rest of New Line form, which will populate WNAS Form Tab for BSS to process the new lIne
 Woolworths New Ar

How to Attach Required Documents

Step Task
1 Go to Insert > Object
2 Select the "Create from File" Tab
3 Select "Browse"
4 Attach required form (example "Barcode Verification R
5 Tick the "Display as Icon" checkbox
6 Drag and drop the attachment into relevant Row / Cel

Barcode Verification
Article Description GTIN Report TUN - Outer
(Mandatory)

Baked Beans In Tomato Sauce 250g 9312345678907

ABC Brand Baked Bean 4 x 120g 9999999999

0 0

0
 0

0 0

0
Err:509 Err:509

Err:509 Err:509

Err:509 Err:509

Err:509 Err:509

Err:509 Err:509

Err:509 Err:509

0 0
olworths New Article Summary Attachment Index

uments

Issues with Adobe X Attachments?

Switch off "Protected" Mode within Adobe X
Step Task
1 Open Adobe X Reader X
2 Select "Edit" > "Preferences"
Barcode Verification Report") 3 Select "General" category
ox 4 Uncheck "Enable protected mode at startup"
to relevant Row / Cell

Barcode Verification Barcode Verification

Safety Data Sheet Risk Assessment
Report TUN - Inner (If Report EAN
(SDS) (If Applicable) Form (If Applicable)
Applicable) (Mandatory)
de at startup"

Sample Submission
APC Questionnaire
Specification (SSS) (If
(If Applicable)
Applicable)
Woolworths New Article Summary (WNAS)
Vendor Instructions to Complete Form

Step Task
Australian Vendors
1 Complete "General Information" section Countries & States can be
2 Determine if National or State Specific Data Required hidden or unhidden using the
3 Unhide / Hide (+ or -) on applicable National or State Specific data buttons + and - at the top of
New Zealand Vendors the form
1 Complete "General Information" section
2 Unhide / Hide (+ or -) on NZ Specific data

Please tick to indicate document/s

attached within the Attachment
Field Colour Key tab

Vendor to Complete Document Attachment Checklist

Internal Use Only Barcode Verification Report TUN - Outer (Mandatory)

Calculation Barcode Verification Report TUN - Inner (If Applicable)

Vendor/Internal Use Barcode Verification Report EAN (If Applicable)

Data Example Safety Data Sheet (SDS) (If Applicable)

Risk Assessment Form (If Applicable)

 Sample Submission Specification (SSS) (If Applicable)

APC Questionnaire (If Applicable)

General Information

Vendor No or
Vendor Name (30) Full Vendor Product Description GTIN (EAN/APN)
GLN

12345001 Food Providers Pty Ltd Baked Beans In Tomato Sauce 250g 09312345678907

82869022 ABCDE Grocery ABC Brand Baked Bean 4 x 120g 9999999999

0 0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0
0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0 0

0 0 0

0 0 0
 Hide / Unhide VIC
NT
UnhideWA
SA
Hide / Unhide QLD

Hide / Unhide TAS

Unhide
Hide///Unhide
Hide
Hide

ort TUN - Outer (Mandatory)

ort TUN - Inner (If Applicable)

ort EAN (If Applicable)

(If Applicable)

f Applicable)
cification (SSS) (If Applicable)

plicable)

M
National or State
u Specific
NationalData
or State Specific Data
Tasmania
l New Zealand
t
i Consignment Comments
GST % Article Description (1)
p Model (All Pos related informations has to be given here)
l
i
15.00% e
r
15.00% Inventory Managed PLU required ABC Brand

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0
15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0

15.00% 0 0 0
 INTERNAL USE ONLY

Merch
Article Description (2) Article Type Article Category Article Brand
Category

HAWA : Trading /
Baked Bean 4 x 120g 101010102 00- Single Article P - PROPRIETARY
Packagedgoods

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0
0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0
NAL USE ONLY

Comparitive Price Family Price Family

Product Comparitive Price Family ID(If MANAGER ADMIN
Unit Size Master (M) / Reference On Show Date
Risk Level Unit Size Applicable) USER ID USER ID
UOM Ref Article ( R) Article

00-
100 EA NWAT2 420G M = Master 4485 12/31/9999 GJSIQ GRNA5
Unassigned

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 Err:509 0 0 0 12/30/1899 0 0
0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0

0 0 0 0 0 0 12/30/1899 0 0
Hide / Unhide Internal Specific Enhancement Data