PETTY CASH VOUCHER

(Commercial)

PETTY CASH VOUCHER

PCV No._______________ Date:_____________

Paid to: _____________________________________

Position :____________________________________
_________________________________________________________________________________________
PARTICULARS AMOUNT
----------------------------------------------------------------------------------------------------------------------------------------

Approved: Received Payment:

_______________________ ___________________________________

Amount: _________________
Date: _________________

EXPENSE STUB

Name of Officer: ES No.

Activity: Date:
Particulars: Account Amount

Approved by:
___________________ _________________________
Accountable Officer President
 APPENDIX H

SYSTEM PROCEDURES FOR CASH RECEIPTS (DONATIONS)

Officers Receiving Donation Treasurer

Donor Cash

Issue
Receipt
Cash

OR
Donor
OR (2)

Cash Bank

Record
Transaction
CRJ

OR (2)

File
 APPENDIX I

SYSTEM PROCEDURES FOR CASH RECEIPTS (COLLECTIONS)

Collecting Officer Treasurer

Student
Cash Bank
OR (2)

Cash

Record
Issue Transaction CRJ
Receipt

OR (2)

OR
Student
OR (2)

Cash File
 APPENDIX G

SYSTEM PROCEDURES FOR CASH RECEIPTS (SUPPLEMENTARY FUND)

TREASURER PRESIDENT ADVISER SAO FO

A START

FRF FRF FRF

FRF FRF

A
Certify & Certify &
Approve Approve
Fill up FRF
FRF FRF FRF
Approve
&
Issue
Certify & Check
FRF FRF FRF Approve
FRF

FRF

Check
F

Check

Fill up
FRF

Check
Check
(P-Copied) Bank

F
 APPENDIX K

SYSTEM PROCRDURES FOR CASH DISBURSEMENTS (CASH ADVANCES)

Accountable Officer Treasurer Authorized Signatories

A Start

LR
CV/PCV
LR Prepare
Voucher
Cash

Review Sign
LR
CV/PCV
LR Voucher

Prepare
Liquidation
Reports LR CV
Signed
PCV
LR CV
Signed
LR PCV

LR CV
Signed
PCV F
LR

Record
expense Issue Cash
and record
CDJ/PCJ the amount

LR
Signed CV
PCV
Cash

File
A
 APPENDIX J

SYSTEM PROCEDURES FOR CASH DISBURSEMENTS (REIMBURSEMENT)

Reimbursing Officer Treasurer Authorized Signature

Start
LR
CV/ PCV

Prepare Signed
Liquidation CV/PCV
Report Review
Sign
LR
Vouch
Issue Cash er
and
record the CDJ/PCJ
LR
LR amount

Prepare Signed
voucher Signed
CV/PCV
CV/PCV

Cash

CV/ PCV
F
e
Cash
Signed
CV/ PCV