Main Manual PDF

Quality Assurance into the
21st Century and beyond

Main HSSEQ Manual
THOME Revision Record
SHIP MANAGEMENT PTE LTD
RECORD OF CHANGES
Change No. And Description Date of Date of Initials Signature

Change Update
Change No.1 01 Jan

2005
MSM Docs 003, 006, 009-010, 015-017, 019-020
OJD Docs 004, 008, 010-011, 014, 019-021, 024-026,
028-032
SJD Docs 001-013, 015-016, 018-020
MSM Master-List 004, 006-008, 010,
Change No.2 01 Apr

2005
MSM Docs 000-002, 004-005, 007-008, 011-014, 018
OJD Docs 001-003, 005-007, 009, 012-013, 015-018,
022-024, 027-028, 033-036
SJD Docs 014, 017, 020
MSM Master-List 001-003, 005, 009, 011, 018-020
Change No. 3 01 Sep

2005
MSM TOC
OJD Doc 037
SJD Docs 002, 007
MSM Master-List 002, 005, 012, 018, 019, 021
Added 01 Jan
2006
MSM Doc 007 – Pg 6-7 “7.7 Security”
MSM Doc 018 – Pg 2 “18.5 Security Management
Certification”
OJD Doc 038
MSM Master-List 010A, 010B, 010C, 010D, 011
Change No. 4
MSM TOC
MSM Doc 007 – Pg 4 “7.4 Environmental Protection”,
Pg 6 “7.6 Drug and Alcohol”
MSM Doc 008 – Pg 4 “Objectives and Targets”
MSM Doc 010 – Pg 1 “10.1 Quarterly Management
Review”
MSM Doc 017 – Pg 6 “References”
OJD Doc 013 – Director of Fleet Personnel
OJD Doc 021 – “Authority”
OJD Doc 022 – “Crewing Manager”
CONTROLLED Revision: 01 Aug 2012

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Revision Page
THOME Main HSSEQ Manual
SHIP MANAGEMENT PTE LTD Revision Record

Change Update
OJD Doc 025 – “25.1 Functions and Responsibilities” 01 Jan
2006
OJD Doc 029 – “29.1 Functions and Responsibilities –
Senior Secretary, Technical”
OJD Doc 030 – “30.1 Functions and Responsibilities –
Insurance Secretary”
OJD Doc 033 – “33.1 Functions and Responsibilities”
SJD Doc 003 – “3.1 Functions and Responsibilities”
MSM Master-List 001 – “19.6 Security”
MSM Master-List 002 – General Update
MSM Master-List 003 – “No. 2, 5, 6, & 7”
MSM Master-List 018 – “Valid List of Circulars”
MSM Master-List 019 – “SQEM System Distribution”
MSM Master-List 021 – “Qualified Internal Auditors”
Added 01 Oct
2006
OJD Doc 039 – Senior VP / Owner’s Representative
OJD Doc 040 – Planned Maintenance System
Superintendent
Change No. 5
MSM TOC
MSM Doc 003 – 004, 006-007, 010
OJD 001 – 002, 030, 038
MSM Master-List 002 – General Update
MSM Master-List 003 – Added new manning agents
MSM Master-List 010 – 011
MSM Master-List 012 – Added two new posters, TSM
Poster 23 & 24
MSM Master-List 018 – Updated List of Valid Circulars
MSM Master-List 019 – Updated SQEMS Manual
Distribution List
MSM Master-List 021 – Updated List of Internal
Auditors
Added 01 Jun
2007
MSM Master-List 022 – Qualified Accident/Incident
Investigators
OJD Doc 041 – Technical Coordinator
Change No. 6
Release of 3rd generation HSSEQ System to include

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Change Update
OHSAS 18001 Management Standard
MSM TOC
MSM Doc 001 – 020
OJD 001 – 040
SJD 001 – 020
MSM Master-List 001 – 003, 005, 007, 009, 011 – 012,
014, 018 – 019, 021
Global changes:
SQEMS  HSSEQ System
QA  HSSEQ
Quality Department  HSSEQ Department
QA Manager  Group HSSEQ Manager
Managing Director  President and CEO
Director of Fleet Personnel  Fleet Personal Manager
Chief Mate  Chief Officer
Second Mate  Second Officer
Third Mate  Third Officer
Added 01 Mar
2008
MSM Master-List 023 – List of approved medical
clinics
MSM Master-List 024 – List of office personnel
authorised to make travel arrangements
MSM Master-List 025 – Training matrix for office staff
Change No. 7
MSM Doc 003, 017
SJD Doc 021
MSM Master-List 001, 011 – 012, 015, 018 – 019, 021
Global changes:
Group HSSEQ Manager  Director of Marine &
HSSEQ
Replaced 01 Jun
2008
OJD Doc 001 – 044
Change No. 8
MSM TOC
MSM Doc 001, 004 – 007, 010, 017

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Change Update
SJD Doc 001, 014
MSM Master-List 002, 005, 011, 018 – 020, 021-022,
024 – 025
Change No. 9 01 Sep

2008
MSM Doc 004, 017
OJD Doc 008, 013, 014, 022, 026 – 028, 030, 040
MSM Master-List 012, 015
Change No. 10 01 Dec

2008
MSM Doc 007
Change No. 11 01 Jan

2009
MSM Master-List 002, 005, 011
Added 01 Feb
2009
MSM Master-List 026 – Standard Bridge Equipment
Change No. 12
Change No. 13 01 Mar

2009
MSM Doc 001
Removed 01 Jun
2009
MSM Master-List 017 – SAFIR Code Tree
Change No. 14
MSM TOC
MSM Doc 011, 013
MSM Master-List 002, 010 – 011, 017 – 025
Global Changes:
Crewing Manager  Director of Group Crewing and
HR
“SAFIR” removed
Change No. 15 01 Jul

2009
SJD Doc 020

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Change Update
Change No. 16 01 Sep

2009
MSM Doc 001, 005 – 006, 010, 014, 018, 020
OJD Doc 002 – 006, 008, 011 – 012, 016, 032
MSM Master-List 002, 023 – 024, 026

2010
MSM Doc 001 – 002, 005 – 006, 010, 014, 017
OJD 001 – 043
SJD 001
MSM Master-List 001, 005, 008, 011, 020 – 024, 026
Global Changes:
Finance Director  Director of Finance
Senior Manager, Technical  Director of Technical
Senior Manager, Group Crewing and HR  Director of
Crewing and HR
Senior Manager, Marine & HSSEQ  Director of
Marine & HSSEQ
Marine Personnel Department  Crewing Department
Change No. 18 01 Apr

2010
SJD 001 – 003, 007
MSM Master-List 001
Change No. 19 01 Jun

2010
MSM 004, 008, 012 – 013
MSM Master-List 002, 004 – 005

2010
MSM 004, 018, 020

2010
MSM 010
Change No. 22 01 Sep

2010
MSM 003

2011
MSM 017
MSM Master-List 011 – 015, 019 – 020

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Change Update
Change No. 24 28 Feb

2011
MSM 002, 006 – 008, 019
Change No. 25 01 Mar

2011
MSM Master-List 016

2011
MSM Master-List 016A
Change No. 27 01 May

2011
Added
OJD 045

2011
MSM Master-List 010

2011
MSM 001

2012
MSM 001, 005, 007 – 008, 011 – 012, 014, 016
OJD 001 – 042
SJD 001 – 004, 022 – 023
MSM Master-List 001 – 002, 005, 011, 019 – 020, 022
– 023, 025 – 026
Global Changes:
Director of Finance  Chief Financial Officer
Director of Technical  COO Bulk, Tanker
Director of Crewing and HR  Director of Strategy &
Support
DOCMAP  OceanManager
Deleted:
Director of Marine & HSSEQ

2012
MSM Master-List 003

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Change Update

2012
MSM 006
OJD 043
Change No. 33 01 Aug

2012
MSM Master-List 004, 010, 016A, 017
Change No. 34 08 Aug

2012
MSM Master-List 016
Note: The table above is to be completed every time a revision is received and included. The discarded
sections or pages are to be destroyed.

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Main HSSEQ Manual
THOME MSM Document
SHIP MANAGEMENT PTE LTD No. 000
0. TABLE OF CONTENTS
PART A MAIN SYSTEM MANUAL DOCUMENTS
001 Introduction and Profile 1st Apr 2012
002 Company Declaration and Scope 1st Jan 2011
003 Normative Reference 1st Sep 2010
004 Terms, Definitions and Abbreviations 1st Jan 2011
005 HSSEQ Management System Documentation 1st Apr 2012
006 Management Commitment, Responsibilities and 1st Jul 2012

Authority
007 Company Objectives and Policies 1st Apr 2012
008 Planning 1st Apr 2012
009 Communication 1st Jun 2010
010 Management Review 1st Jul 2010
011 Provision of Resources 1st Apr 2012
012 Facilities and Work Environment Onboard 1st Apr 2012
013 Vessel Operations 1st Jun 2010
014 Customer Related Procedures 1st Apr 2012
015 Purchasing, Cost Control and Accounting 1st Jan 2010
016 Technical Support 1st Apr 2012
017 Measurement, Analysis and Improvement 1st Jan 2011
018 Certification, Verification and Control 2nd Jun 2010
019 Emergency Preparedness 1st Jan 2011
020 Design and Development 2nd Jun 2010

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THOME MSM Document No. 000
SHIP MANAGEMENT PTE LTD Table of Contents
PART B OFFICE JOB DESCRIPTIONS
001 Chairman and Chief Executive Officer 1st Apr 2012
002 Managing Director 1st Apr 2012
003 Managing Director – ROHQ Manila / Owner’s 1st Apr 2012

Representative
004 Chief Operating Officer Bulk / Tanker 1st Apr 2012
005 Chief Financial Officer 1st Apr 2012
006 Director of Strategy & Support 1st Apr 2012
007 Business Development Manager 1st Apr 2012
008 Senior Manager Marine Standards and Vetting 1st Apr 2012
009 Marine Manager 1st Apr 2012
010 Senior / Marine and HSSEQ Superintendent 1st Apr 2012
011 Marine Coordinator 1st Apr 2012
012 Designated Person Ashore 1st Apr 2012
013 Group HSSEQ Manager 1st Apr 2012
014 HSSEQ Branch Manager 1st Jan 2010
015 HSSEQ Superintendent 1st Apr 2012
016 HSSEQ Asst. Manager 1st Apr 2012
017 HSSEQ Administrator 1st Apr 2012
018 Crewing Manager 1st Apr 2012
019 Senior Crewing Executive 1st Apr 2012
020 Fleet Group Manager 1st Apr 2012
021 Senior / Technical Superintendent 1st Apr 2012

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022 Senior Manager Fleet Services 1st Apr 2012
023 Technical Coordinator 1st Apr 2012
024 Human Resource Manager 1st Apr 2012
025 Human Resource and Administration Executive 1st Apr 2012
026 Marine Training Manager 1st Apr 2012
027 Frontline Quality Safety Coach 1st Apr 2012
028 Insurance & Claims Manager 1st Apr 2012
029 Insurance Assistant 1st Apr 2012
030 Procurement & Supply Chain Manager 1st Apr 2012
031 Senior Purchaser, Purchaser 1st Apr 2012
032 Marine Systems IT Manager 1st Apr 2012
033 System Support Engineer 1st Apr 2012
034 Senior Accountant 1st Apr 2012
035 Accountant 1st Apr 2012
036 Assistant Accountant, Accounts Assistant 1st Apr 2012
037 Senior Secretary Management Managing Director 1st Apr 2012

& Director, Strategy & Support
038 Senior Secretary 1st Apr 2012
039 Assistant to Security and Safety Superintendent 1st Apr 2012
040 Office Assistant 1st Apr 2012
041 Receptionists 1st Apr 2012
042 Shore based assignments for Senior Officers 1st Apr 2012
043 Technical Assistant 1st Jul 2012

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PART C SHIPBOARD JOB DESCRIPTIONS
001 Ship’s Master 1st Apr 2012
002 Chief Officer 1st Apr 2012
003 Second Officer 1st Apr 2012
004 Third Officer 1st Apr 2012
005 Radio Officer 1st Jun 2007
006 Chief Steward / Chief Cook 1st Jun 2007
007 Chief Engineer 1st Apr 2010
008 Second Engineer 1st Apr 2010
009 Third Engineer 1st Jun 2007
010 Fourth Engineer 1st Jun 2007
011 Electrician 1st Jun 2007
012 Boatswain (Bosun) 1st Jun 2007
013 Pumpman 1st Jun 2007
014 Fitter 1st Jun 2008
015 Able Bodied Seaman 1st Jun 2007
016 Ordinary Seaman 1st Jun 2007
017 Oiler / Fireman 1st Jun 2007
018 Wiper 1st Jun 2007
019 Messman 1st Jun 2007
020 LNG/LPG Gas Engineer 1st Jul 2009
021 Donkeyman 1st Mar 2008

022 Deck Cadet 1st Apr 2012

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023 Engine Cadet / Junior Engineer 1st Apr 2012
PART D MSM MASTER-LISTS
001 HSSEQ System Filing Index 1st Apr 2012
002 List of TSM Forms, Filing and Distribution 1st Apr 2012
003 Approved Manning Agents 21st Jun 2012
004 Approved Travel Agents 1st Aug 2012
005 Charts of Authority 1st Apr 2012
006 Accounting Requirements 1st Jan 2005
007 Office Library 1st Jun 2007
008 Chart of Accounts 1st Jan 2010
009 Critical Operations 23rd Jun 2011
010 Ship Manuals and Publications 1st Aug 2012
011 Standard Ship Safety Signs 1st Apr 2012
012 Ship Protective Clothing 1st Jan 2011
013 Ship Pollution Equipment 1st Jan 2011
014 Gas Detection Instruments – Tankers 1st Jan 2011
015 Gas Detection Instruments – Dry Cargo Vessels 1st Jan 2011
016 List of Valid Circulars 8th Aug 2012
016A List of Valid Security Bulletin 1st Aug 2012
017 HSSEQ System Distribution 1st Aug 2012
018 Logs and Records 1st Jan 2011
019 Qualified Internal Auditors 1st Apr 2012

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020 Qualified Accident / Incident Investigators 1st Apr 2012
021 List of Approved Medical Clinics Authorized to 1st Mar 2008

Perform Crew Medical Checks
022 List of Office Personnel Authorised to make 1st Apr 2012

Corporate Travel Arrangements
023 Training Matrix for Office Staff 1st Apr 2012
024 Standard Bridge Equipment 1st Feb 2009
025 Procedure Ownership 1st Apr 2012
026 Hazard List 1st Apr 2012

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Main HSSEQ Manual
THOME MSM Document
1. INTRODUCTION AND PROFILE

 Purpose
To introduce and profile the Thome Organization
 Application
Singapore Office
Fully Managed Vessels
 Responsibility
Chairman and CEO
Managing Director
1.1 INTRODUCTION
Thome Ship Management Pte Ltd is a commercial organisation involved primarily in third party ship
management. The company has established a comprehensive Health, Safety, Security,
Environmental and Quality Management System (HSSEQ), depicted herein, that is designed to
service company needs and objectives. The standards against which the Health, Safety, Security,
Environmental and Quality Management System (HSSEQ) was developed, to allow the company to
assess its ability to meet customer, regulatory, and organizational requirements.
1.2 MISSION
Providing our principals with:
• A full range of professional ship management services
• Zero accidents and zero pollution
• Continuous improvement in health, safety, security, environment and quality
management
• Sustainable, profitable growth
1.3 VISION
To be one of the very best providers of ship management services in the world and to be recognised
as such by our principals and other stakeholders within the international shipping industry
1.4 COMPANY PROFILE

Thome Ship Management Pte Ltd (Thome) was established in Singapore in 1976, and has grown
since then to provide a range of services which now include ship management, crew management,
crew agency, new building and technical consultancy, ship’s conversion project management, ship
lay-up maintenance and reactivation, ship inspections and ship agency. Thome’s principals include
CONTROLLED Revision: 01 Apr 2012

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SHIP MANAGEMENT PTE LTD Introduction and Profile
associates and clients from Japan, Europe, America, Indonesia, Hong Kong, Australia and
Singapore, many of whom are prominent in the maritime community. Ship-owners and operators
who use Thome take advantage of the range of maritime services available 'under one roof'.
Thome Ship Management, in 1993 achieved ISO 9002 (now ISO 9001:2008) accreditation and Det
Norske Veritas Safety and Environmental Protection Management System (SEP) Certification. In
May 1994 Thome was awarded the International Ship Managers Association's (ISMA) Code of Ship
Management Certificate which was the most demanding quality assurance code for ship
management. In November 1996, Thome was the first company in Singapore to receive an
International Safety Management (ISM) Code, Document of Compliance, certified by Det Norske
Veritas authorised on behalf of the Marine and Port Authority of Singapore. An ISM Document of
Compliance has also been obtained from Bahamas, Cayman Islands, Cyprus, Hong Kong,
Indonesia, Liberia, Malta, Marshall Islands, Norway, Panama, Singapore, Thailand and Vietnam. In
2003, Thome achieved ISO 14001:1996 (now ISO 14001:2000) accreditation and in 2007, Thome
achieved OHSAS 18001:1999 accreditation. Thome is fully committed to Quality Assured Ship
Management.
1.5 PROCESS APPROACH

The Health, Safety, Security, Environmental and Quality Management System (HSSEQ) is designed
to promote a process approach for development, implementation, maintenance and improvement so
that company effectiveness in meeting customer requirements can be progressively enhanced.
• The process is dynamic and ever changing
• The process places focus on customer satisfaction
• The process produces measurable results so that improvement can be
monitored

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1.6 SHIPBOARD ORGANISATION CHART

Figure 1.6-1: Shipboard Organisation Chart
Master
Deck Engine
Department Department
Chief Officer Chief Engineer
Gas Engineer
Radio Officer 2nd Engineer
Officers
Engineers
Pumpman
Ch Steward Electrician
Fitter /
Messman Donkey Man
Bosun
AB’s Oilers / Fireman
OS’s Wipers
Note: Some positions may not exist in some vessels

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1.7 COMPANY ORGANISATION CHART

Figure 1.7-1: Company Organisation Chart
Board of Directors
Chairman & Chief
Executive Officer
President
Managing Director
Designated Person Ashore

Health
Safety
Senior Manager
Procurement Manager Security
Business Development Environmental
Quality
Chief Operating Officer Chief Operating Officer Director Senior Manager Chief Financial Officer
Tankers Bulkers Strategy & Support Fleet Services
Fleet Groups Fleet Groups Strategic Crewing Take Overs Vessel Accounting
Marine/Operation Marine/Operation Group HR/Admin/PR Performance Monitoring Corporate Accounting
Crewing Crewing Group HSSEQ PMS Support Insurance
Group IT Dockings TSSC
TSSC ( Purchasing / Account etc )

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Figure 1.7-2: ROHQ Branch Office Organisation Chart
ROHQ
Managing Director
IT Departm ent Personnel Insurance Training PMS

Department Department Department Department
ROHQ
TSSC ( Purchasing / Account etc ) MST Crewing

Department
 Documentation and filing

Thome Brochure
 Distribution
Clients
 References
Thome Web Site

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Main HSSEQ Manual
THOME MSM Document
2. COMPANY DECLARATION AND SCOPE

 Purpose
To declare the conformance and scope of the Safety Quality and Environmental
Management System
 Application
Shore Offices
 Responsibility
Not Applicable
2.1 DECLARATION OF CONFORMANCE

The Health, Safety, Security Environmental and Quality Management System (HSSEQ) of Thome
Ship Management Pte Ltd (Thome) consists of a set of controlled guiding manuals, company forms
and checklists, a standardised system for filing and record retention and specified libraries for
reference documentation. Thome’s HSSEQ is declared to conform to the requirements of the ISM
Code, ISO 9001 (2008 Edition) except for design elements which are not suitable, ISO 14001,
OHSAS 18001, TMSA and ISMA standards. Thome’s HSSEQ is also written in accordance with the
requirements, codes and standards promulgated by SOLAS, MARPOL, STCW, IMDG, ISPS,
ISGOTT, ICS and all other applicable conventions and industry guidelines.
Thome’s HSSEQ System is applicable to the following types of ships:
• Oil Tankers
• Chemical Tankers
• Gas Carriers
o LPG Tankers
o LNG Tankers
• Bitumen/Asphalt Tankers
• Container Ships
• Bulk Carriers
• Dry Cargo Ships
The original Thome QA System has been in effect since 1993. The second generation Safety,
Quality and Environmental Management System is designed to improve upon the original procedures
and instructions by eliminating redundancy and incorporating a more comprehensive, simple, and
standardised management system. This third generation Health, Safety, Security, Environmental
and Quality Management System is an improved version of the second generation which
incorporates OHSAS 18001 and TMSA standards.
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SHIP MANAGEMENT PTE LTD Company Declaration and Scope
2.2 SCOPE
The Health, Safety, Security, Environmental and Quality Management System (HSSEQ) of Thome
Ship Management Pte Ltd (Thome) is binding and applicable to shore offices and all vessels under
full technical management.
The objectives of the HSSEQ System are to ensure safety at sea, prevention of human injury or loss
of life, and avoidance of damage to the environment, in particular to the marine environment and to
property.
Thome’s HSSEQ procedures
• Provides for safety practices in ship operation and a safe working environment;
• Assesses all identified risks to its ships, personnel and the environment and
establish appropriate safeguards;
• Provides for continuous improvement of safety management skills of personnel
ashore and aboard ships, including preparing for emergencies related both to
safety and environment protection.
• Ensure compliance with mandatory rules and regulations
• Ensure that applicable codes, guidelines and standards recommended by the
Organization, Administrations, classification societies and maritime industry
organizations are taken into account.

HSSEQ Management System
 Distribution
Shore Offices
Full Management Vessels
 References
International Safety Management (ISM) Code
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
3. NORMATIVE REFERENCE
Thome
ISM Code ISO 9001:2008 ISO 14001:2004 OHSAS 18001:2007
HSSEQ
Preamble 0 Introduction Introduction Introduction MSM 001
0.1 General
0.2 Process approach
0.3 Relationship with ISO 9004
0.4 Compatibility with other
management systems
1.2 Objectives 1 Scope 1 Scope 1 Scope MSM 002
1.1 General EMS 002
1.2 Application
2 Normative reference 2 Normative Reference 2 Normative Reference MSM 003
1.1 Definitions 3 Terms and definitions 3 Terms and definitions 3 Terms and definitions MSM 004
1.4 Functional requirements 4 Quality Management System 4 Environmental management 4 OH&S management system HSSEQ
for a safety system requirements elements System
management system
4.1 General requirements 4.1 General Requirements 4.1 General Requirements Main
5.5 Responsibility, authority and manual
communication
5.5.1 Responsibility and authority
2 Safety and 5.1 Management Commitment 4.2 Environmental Policy 4.2 OH&S Policy MSM 007
Environmental 5.3 Quality Policy
Protection Policy
8.5.1 Continual Improvement
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SHIP MANAGEMENT PTE LTD Normative Reference
Thome
HSSEQ
7 Development of Plans 5.4 Planning 4.3 Planning 4.3 Planning MSM 008
for Shipboard
Operations
5.2 Customer focus 4.3.1 Environmental aspects 4.3.1 Hazard identification, risk MSM 014
7.2.1 Determination of requirements assessment and determining EMS 003
related to the product controls S&H 016
Review of requirements related
7.2.2 to the product
1.2.3 Compliance with 5.2 Customer focus 4.3.2 Legal and other 4.3.2 Legal and other requirements MSM 002
mandatory rules and 7.2.1 Determination of requirements requirements
regulations related to the product
1.2.2 Safety Management and 5.4.1 Quality objectives 4.3.3 Objectives, targets and 4.3.3 Objectives and programme (s) MSM 007
objectives 5.4.2 Quality management system programme (s) EMS 002
planning
8.5.1 Continual improvement
7 Product realization (title only) 4.4 Implementation and 4.4 Implementation and operation MSM 013
operation (title only) (title only)
3 Company 5.1 Management Commitment 4.4.1 Resources, roles, 4.4.1 Resources, roles, responsibility, MSM 006
responsibilities and 5.5.1 Responsibility and authority responsibility and authority accountability and authority
authority
5.5.2 Management representative
4 Designated person(s)
6.1 Provision of resources
5 Master’s Responsibility
6.3 Infrastructure
and Authority
6 Resources and
Personnel

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Thome
HSSEQ
6.5 Training of personnel 6.2.1 (Human resources) General 4.4.2 Competence, training and 4.4.2 Competence, training and SSA 027
6.2.2 Competence, training and awareness awareness SSA 028
awareness
6.7 Effective 5.5.3 Internal communication 4.4.3 Communication 4.4.3 Communication, participation SSA 024
Communication 7.2.3 Customer communication and consultation MPM 001
6.6 Working Language EMS 008
11 Documentation 4.2.1 ( Documentation requirements ) 4.4.4 Documentation 4.4.4 Documentation MSM 005
General
4.2.3 Control of documents 4.4.5 Control of documents 4.4.5 Control of documents SSA 002
7 Development of Plans 7.1 Planning of product realization 4.4.6 Operational control 4.4.6 Operational control HSSEQ
for Shipboard 7.2 Customer – related process System
Operations 7.2.1 Determination of requirements
10 Maintenance of the ship related to the product
and equipment 7.2.2 Review of requirements related
to the product
7.3.1 Design and development
planning
7.3.2 Design and development inputs
outputs
review
verification
validation
7.3.7 Control of design and

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Thome
HSSEQ
development changes
7.4.1 Purchasing process
7.4.2 Purchasing information
7.4.3 Verification of purchased
product
7.5 Production and service
provision
7.5.1 Control of production and
service provision
7.5.2 Validation of processes for
production and service
provision
7.5.5 Preservation of product
8 Emergency 8.3 Control of nonconforming 4.4.7 Emergency preparedness 4.4.7 Emergency preparedness and ECM
Preparedness product and response response Manual
MSM 019
9 Reports and analysis of 8 Measurement, analysis and 4.5 Checking ( title only ) 4.5 Checking ( title only ) MSM 017
non-conformities, improvement ( title only )
accidents and
7.6 Control of monitoring and 4.5.1 Monitoring and 4.5.1 Performance measurement and
hazardous occurrences
measuring devices measurement monitoring
( Measurement, analysis and
improvement )
8.1 General
8.2.3 Monitoring and measurement of
processes
product

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Thome
HSSEQ
8.4 Analysis of data
12.2 Evaluation of 8.2.3 Monitoring and measurement of 4.5.2 Evaluation of compliance 4.5.2 Evaluation of compliance MSM 017
compliance to SMS processes S&H 013
product
9.1 Incident investigation, ─ ─ ─ ─ 4.5.3 Incident investigation, MSM 017
hazardous occurrences nonconformity, corrective action S&H 002
and nonconformity and preventive action (title only)
S&H 003
9.2 Implementation of ─ ─ ─ ─ 4.5.3.1 Incident investigation
corrective action
8.3 Control of nonconforming 4.5.3 Nonconformity , corrective 4.5.3.2 Nonconformity, corrective and
product action and preventive action preventive action
8.4 Analysis of data
8.5.2 Corrective action
8.5.3 Preventive action
13 Certificate, verification 4.2.4 Control of records 4.5.4 Control of records 4.5.4 Control of records MSM 018
and control
12.3 Internal Audit 8.2.2 Internal audit 4.5.5 Internal audit 4.5.5 Internal audit S&H 013
12 Company verification, 5.1 Management commitment 4.6 Management review 4.6 Management review MSM 010
review and evaluation 5.6 Management review (title only)
5.6.1 General
5.6.2 Review input
5.6.3 Review output
8.5.1 Continual improvement

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Main HSSEQ Manual
THOME MSM Document
4. TERMS, DEFINITION AND ABBREVIATIONS

 Purpose
To define the most pertinent terms and abbreviations used in the HSSEQ Management
System
 Application
Shore Office
 Responsibility
Shipboard Management Team
Managers
4.1 TERMS AND DEFINITIONS AND ABBREVIATIONS

Acceptable Risk
Risk that has been reduced to a level that can be tolerated by the organization having regard to its
legal obligations and its own safety and health policy
Accident
Event or series of events leading to unwanted consequences for human life including ill health,
environment or to vessel and equipment.
Approval
Statement that the product or service is in accordance with specified requirements.
Audit
A systematic and independent examination to determine whether quality activities and related results
comply with planned arrangements and whether these arrangements are implemented effectively and
are suitable to achieve objectives
Basic Cause
The job factors and personal factors that allow the immediate causes to be present
Company
Where the term “The Company” is used in this Quality and Safety Manual it specifically refers to
Thome Ship Management.
Continual Improvement
Process of enhancing the environmental management system to achieve improvements in overall
environmental performance in line with the organisation's environmental policy.

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SHIP MANAGEMENT PTE LTD Terms, Definition and Abbreviations
Corrective Action
Action taken to eliminate the causes of an existing undesirable deviation or non-conformity to prevent
recurrence.
Critical Items and Functions

Critical items and functions are items and functions where sudden loss of functional capability or
where failure to respond when activated manually or automatically, may create hazardous situations
or accidents.
Critical Operations
Critical operations are operations where an error may immediately cause a significant accident or
situation, which would present a great threat to the ship, person, environment, cargo or property.
CSO
Company Security Officer
DMR
Designated Management Representative
DPA
Designated Person Ashore
Environment
Surroundings in which an organisation operates, including air, water, land, natural resources, flora,
fauna, humans, and their interrelation.
Environmental Aspect
Element of an organisation's activities, products or services that can interact with the environment.
Environmental Impact
Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an
organisation's activities, products or services.
Environmental Management System

The part of the overall management system that includes organisational structure, planning activities,
responsibilities, practices, procedures, processes and resources for developing, implementing,
achieving, reviewing and maintaining the environmental policy.
Environmental Management System Audit

A systematic and documented verification process of objectively obtaining and evaluating evidence to
determine whether an organisation's environmental management system conforms to the
environmental management system audit criteria set by the organisation, and for communication of
the results of this process to management.

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Environmental Objective
Overall environmental goal, arising from the environmental policy, that an organisation sets itself to
achieve, and which is quantifiable where practicable.
Environmental Performance
Measurable results of the environmental management system, related to an organisation's control of
its environmental aspects, based upon its environmental policy, objective and targets.
Environmental Policy
Statement by the organisation of its intentions and principles in relation to its overall environmental
performance which provides a framework for action and for the setting of its environmental objectives
and targets.
Environmental Target
Detailed performance requirement, quantified where practicable, applicable to the organisation or
parts thereof, that arises from the environmental objectives and that need to be set and met in order
to achieve those objectives.
Essential Items and Functions

Essential Items and Functions are hull, equipment, systems, components and functions, subject to
class or statutory surveys that, if not maintained correctly, may result in hazardous situations or
Function Description
A document describing responsibility and assignments for a person within a certain work area; a job
description.
Hazard
Source, situation or act with a potential for harm in terms of human injury or ill health, or a
combination
Hazard Identification
Process of recognizing that a hazard exists and defining its characteristics
Hazardous Occurrence
An observed situation or incident where a danger was identified that could have resulted in an
accident. Sometimes referred to as a near miss, a hazardous occurrence is not specific to navigation
and may include any identified dangerous situation.
Health, Safety, Security, Environmental and Quality Management System

(HSSEQ)
A compilation of guidelines, procedures, forms and lists that form the foundation of a systematic
management process in fulfilment of the safety management requirements of the ISM Code, the
quality management requirements of ISO 9001, the environmental management standards or ISO
14001 and occupational health and safety or OHSAS 18001.

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ill Health
Identifiable, adverse physical or mental condition arising from and/or made worse by work activity
and/r work related situation
Immediate Cause
The substandard conditions and / or acts that initiated of allowed the undesired event to occur
Incident
Work-related event(s) in which injury or ill health (regardless of severity) or fatality occurred, or could
have occurred
Inspection
Activities such as measuring, examining, testing, gauging one or more characteristics of a product or
service and comparing these with specified requirements to determine conformity.
Interested Party
Individual or group concerned with or affected by the environmental performance of an organisation.

means the International Management Code for the Safe Operation of ships and for Pollution
prevention as adopted by the Assembly, as may be amended by the Organization.
Major non-conformity
An identifiable deviation that poses a serious threat to the safety of personnel or the ship or a serious
risk to the environment that requires immediate corrective action or the lack of effective and
systematic implementation of a requirement of the ISM Code. A ship must correct all major non-
conformities before departure.
Near Accident
Event or events that might have led to an accident (events which have no consequences). It is of
great importance to the rest of the fleet that we also are able to identify events that could have
created an accident, thus we can learn from experience and take corrective and preventive actions
before new accidents happen
Non-conformity
An observed situation where objective evidence indicates the non-fulfillment of a specified
requirement (e.g Company’s HSSEQ, Flag state requirements etc.).
Objective
A description in measurable terms of what one wants to obtain or achieve.

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Objective evidence
Quantitative or qualitative information, records or statements of fact pertaining to safety or to the
existence and implementation of a safety management system element, which is based on
observation, measurement or test and which can be verified.
Observation
A statement of fact made during a safety management audit and substantiated by objective evidence
Occupational Health and Safety

Conditions and factors that affect the well-being of employees, temporary workers, contractor
personnel, visitors and any other person in the workplace.
Occupational Health and Safety Objective

Occupational Health and Safety goal, in terms of Occupational Health and Safety performance that
an organization sets itself to achieve
Occupational Health and Safety Performance

Measurable results of an organisation’s management of its Occupational Health and Safety risks
Occupational Health and Safety Policy

Overall intentions and direction of an organization related to its Occupational Health and Safety
performance as formally expressed by senior management
Organisation
Company, corporation, firm, enterprise, authority or institution, or part or combination thereof,
whether incorporated or not, public or private, that has its own functions and administration.
Owner / Principal
The Owner or Principal is deemed to be the person or company who has the authority to entrust the
management of a ship to the Ship Management.
Policy
A set of constraints and management guidelines or work instructions that must be observed in
seeking the objectives.
Prevention of Pollution
Use of processes, practices, materials or products that avoid, reduce or control pollution, which may
include recycling, treatment, process changes, control mechanisms, efficient use of resources and
material substitution.
Procedure
Stated and documented course of action telling what shall be done, in what sequence and by whom.

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Quality
To achieve a uniform and consistent result; all ships operating the same as in MQM
Quality Assurance
All those planned and systematic actions necessary to provide adequate confidence that a product or
service will satisfy given requirements for quality.
Quality Control
The operational techniques and activities that are used to fulfil requirements for quality.
Quality Management
That aspect of the overall management function that determines and implements the quality policy.
Quality Manual
A document setting out the quality policies, systems and practices of an organisation.
Quality Plan
A document setting out the specific quality practices, resources and sequence of activities relevant to
a particular product, service, contract or project.
Quality Policy
The overall quality intentions and direction of an organisation with regards to quality, as formally
expressed by top management.
Quality System
The organisational structure, responsibilities, procedures, processes and resources for implementing
quality management.
Quality System Review

A formal evaluation by top management of the status and adequacy of the quality system in relation
to quality policy and new objectives resulting from changing circumstances.
Records
All those documents which have been prepared for the purpose of verifying that the service or
product meets specified requirements.
Regulation
A legally binding document which contains legislative, regulatory or administrative rules which have
been adopted and published by a governmental authority, national or international.
Review
An independent appraisal undertaken by an individual or a group competent in the area being
considered.

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Risk
Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the severity
of injury or ill health that can be caused by the event or exposure(s)
Risk Assessment
Process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any
existing controls, and deciding whether or not the risk(s) is acceptable
Root Cause
Circumstances, which directly or indirectly initiated the incident or the accident. Causes appear on
different levels
Ship Management Agreement

The Ship Management Agreement is the legally binding document which defines the terms and
conditions under which the Ship Manager agrees to provide services for the management of the
owner's ship in return for agreed financial remuneration.
Ship Management
Ship Management means the rendering of services for ship technical management, crewing and
support services as specified in the Ship Management Agreement.
Ship Operation
Ship operation means the rendering of services related to commercial trading of the vessel.
Specification
The document that prescribes the requirements with which the product or service must conform.
Verify
To test the truth or accuracy of something.
Verification
The act of verifying. Independent investigation to confirm that an activity, product or service
conforms to specified requirements. Verification differs from inspection in that verification is an
investigation of to determine that a prescribed inspection has been carried out.
Workplace
Any physical location in which work related activities are performed under the control of the
organization. When giving consideration to what constitutes to a workplace, the organization should
take into account the Occupational Health and Safety effects on personnel who are, for example,
travelling or in transit (e.g. flying / on vessels), working at the premises of a client of customer, or
working at home.

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HSSEQ Management System Manuals
 Distribution
Nil
 References
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
5. HSSEQ MANAGEMENT SYSTEM DOCUMENTATION

 Purpose
To describe the format of company's Health, Safety, Security, Environmental and Quality
Management System
 Application
Singapore Office
 Responsibility
HSSEQ Department
5.1 GUIDING MANUALS

• Main HSSEQ Manual
o Acronym - MSM
• Ship/Shore Administration Manual
o Part A - Administration
o Part B - Marine Personnel
o Acronym - SSA
• Safety, Health & Environmental Manual
o Part A - Safety & Health
o Part B - Environmental Management
o Acronym - SHE
• Shipboard Operations Manual
o Part A - Operations Manual Deck
o Part B - Operations Manual Engine
o Acronym - OPS
• Emergency & Contingency Manual
o Acronym –ECM
• Office Manual
Acronym – OD
• Agency Call Manual
o Acronym -ACM
o Distributed and applicable only in the Singapore Office

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MSM Document No. 005
THOME HSSEQ Management System
SHIP MANAGEMENT PTE LTD Documentation
5.2 STANDARD TEMPLATES

Standard templates are used throughout the HSSEQ Management System to make its contents user
friendly and easy to understand. Each manual is segregated into sequentially numbered and coded
sections for easy reference.
The HSSEQ Management System consists of the following segregated and numbered components:
• Documents
o Guidelines, policies, with specific Instructions, including filing, distribution,
forms and references
• Master List
o Inventory or content master list
• Form
o Standardized reporting or recording format
• Office Job Description
o Shore staff positions
• Ship Job Description
o Sea staff positions
• Matrix and Check-lists
o Action or schedule reference grid
Each standard template is titled by subject and assigned a sequential three (3) digit identification
number, with the governing documents' acronym code as prefix reference. The revision status,
approval, and number of pages are printed in the footer.
5.3 INCORPORATION OF PROCESSES

Due to the widespread use of computer systems, the HSSEQ Management System recognizes that
duplication of record keeping or data, and information collection, is counter productive and should be
discouraged if and when alternative arrangements can provide equitable or better recordation. Thus,
the following processes may be accomplished either through hard copy documented paper systems
or through electronic means.
• Planned maintenance, purchasing, accounting, and crew management systems
• Reporting
• Data collection and analysis systems
• Filing and record retention systems
5.4 RECORDS
Company offices and vessels must maintain accurate records. This data will include all required and
officially mandated records, such as ship's log book, oil record book and will include company reports
and records, such as voyage reports, hot work permits, engine reports, planned maintenance

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records, and other reports required. Reports and records shall be properly maintained in an accurate
and clearly legible manner.
• The HSSEQ Management System contains specific procedures to ensure
records and reports are filed and maintained in a proper manner so that the
information contained therein is immediately available to approved parties
requiring access to them
• All records must be legible and identifiable to the vessel or operation involved.
Administrative procedures are included in the HSSEQ Management System to
ensure records are stored according to a filing index and that personnel are
designated with responsibility for reviewing documents, safe-keeping, retention
time, back-up, and disposal
5.5 DOCUMENT CONTROL

The term "document" is used to denote any written or electronically stored information which
describes, specifies or approves procedures, requirements, instructions and policies.
• Documents are produced, verified, approved, registered, filed and distributed in
accordance with written procedures
5.6 GOVERNING DOCUMENTS

Governing documents are documents which are part of the basis for administration and work
execution. Such documents are reviewed, approved, registered and distributed in a controlled way.
Documents are examined and approved by designated personnel according to the chart of authority
and relevant procedures and instructions.
• Changes to documents are subject to change control. When changes to the
HSSEQ Management System are made, the section affected will be reproduced
with the date of the change and revision status marked in the footer of the page
• Changes to documents are verified and approved by the HSSEQ Manager
• Procedures are established for the control of documents; this includes systems
for distribution, and systems to ascertain that necessary documentation for
operations are complete, and up-to-date, and that those responsible for the
operation, services and work are aware of, and use the correct documents (and
issues) for performing these activities
5.7 REFERENCE DOCUMENTS

Reference documents are documents used but not made by Thome, such as classification rules,
statutory rules and regulations, standards, codes and laws. Procedures are included in the HSSEQ
Management System detailing requirements for collecting, filing (library), distribution and updating of
such documents.
• Reference Documents and Libraries
• Ships plans and drawings
• Instruction manuals for critical equipment

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• Industry guidelines
• Statutory regulations
5.8 COMPLIANCE WITH MANDATORY RULES & REGULATIONS

Thome operates all the vessels under its full management in compliance with classification rules and
statutory regulations. Thome maintains a library in the office with relevant publications, rules,
circulars and other documents relevant to the operation of the vessels and for compliance with
required rules and regulations.
• Each vessel will also have onboard relevant documentation. The extent and
content is provided on an Inventory Master List. Each Captain is required to
verify the on board inventory when changing command
• The company keeps itself updated on all relevant and required rules,
regulations and amendments. This is achieved by subscribing to, and by being
members of international organisations such as the Intertanko, BIMCO, and
ISMA and by being in contact with the major classification societies and
maritime administrations. New rules, regulations and changes are monitored by
department heads, the consequences evaluated and necessary actions taken to
comply. The vessels and the office staff are informed through office memos,
circulars to Master, letters and, or amendments to Thome HSSEQ Management
System
Compliance
The master is responsible and required to report without delay accidents, damages, deficiencies or
non-compliances observed onboard concerning class, flag state and, or port authorities
requirements.
• Thome will, upon receiving such report initiate proper action to remedy the
situation

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Singapore Office
o Main Library
o Chairman and CEO
o Senior Management
o HSSEQ Department
o Marine Department
o Purchasing Department
o Technical Department
o Ships' Library
 Distribution
Thome Singapore Office
 References
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
6. MANAGEMENT COMMITMENT, RESPONSIBILITIES AND

AUTHORITY
 Purpose
To specify management commitments responsibilities and authority
 Application
Shore Office
 Responsibility
Managers
Masters
6.1 MANAGEMENT COMMITMENT

Thome management satisfies its obligation to develop and improve the Health, Safety, Security,
Environmental and Quality Management System by:
• Disseminating information regarding the significance of fulfilling customer needs
and international safety and environmental protection requirements
• Establishment of comprehensive company policies
• Management review
• Ensuring necessary resources are made available
6.2 RESPONSIBILITIES & AUTHORITY

Company
The Chairman and CEO is responsible for daily operations of the company. He will manage the
company in accordance with national laws and regulations, company polices, and the plans and
budget as approved by the Board.
The Chairman and CEO has the total responsibility for the quality of all Thome activities. Each line
manager has in turn responsibility for the quality of all activities within her or his organisational unit,
while each employee has the responsibility for the quality of her or his work.
The Chairman and CEO will be closely advised on all complains about the companies services and
immediately advise any incident and accident which may result in any H&M or P&I claims.
The Managing Director is responsible for the daily operation of the fleet managed by Thome. As
head of the Technical department, he is responsible for the administration and running of this
department. The Director of Finance is responsible for all finance and accounting affairs related to
the management of the fleet and Thome and the day to day operation of the Accounts Department.
The HSSEQ Manager is responsible for the development, implementation and maintenance of
Thome's HSSEQ Management System. He will initiate audits and follow up corrective actions. He
CONTROLLED Revision: 01 Jul 2012

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THOME Management Commitment,
SHIP MANAGEMENT PTE LTD Responsibilities and Authority
will act as liaison between the vessels and Thome in safety, pollution prevention and quality matters.
He is also responsible for the implementation, adherence to and periodical review of Thome's
HSSEQ Management System.
HSSEQ System defines and documents the responsibility, authority and interrelations of all personnel
who mange, perform and verify work relating to and affecting safety and pollution prevention.
The Company ensures that the designated person has adequate resources and shore based support,
which includes
• Personnel resources
• Material resources
• Clearly defined and documented responsibility and authority
• Authority for reporting non conformities and observations to the highest level of
Training required management
It is the responsibility of each line manager to implement Thome's HSSEQ Management System in
his or her unit. He or she should ensure that all employees are familiar with their responsibilities,
authority and interrelationships. The responsibilities and authority connected to each management
and function position onshore and onboard are described in job descriptions and authority charts
contained herein.
6.3 DESIGNATED PERSON ASHORE

The HSSEQ Manager has been designated by the Chairman and CEO to act as Thome's Designated
Person. He shall serves as a link between the vessels and Thome's top management in safety and
pollution prevention matters. He has the authority and responsibility to monitor the safety and
pollution prevention activities in the operation of each ship. This monitoring should include, at least,
the following internal processes
• Communication and implementation of the safety and environmental protection
policy
• Evaluation and review of effectiveness of safety management system
• Reporting and analysis of non conformities, accidents and hazardous occurrences
• Organizing and monitoring of internal audits
• Appropriate revisions to the SMS
• Ensuring that adequate resources and shore based support are provided
The Master is directed to immediately notify the designated person ashore of any identified sub-
standard condition that cannot be promptly rectified with resources onboard.
The designated person ashore may be contacted by anyone at anytime regarding safety, security,
environmental protection, any significant non-conformance, or with any legitimate suggestion for
improvement.
6.4 DESIGNATED MANAGEMENT REPRESENTATIVE

The HSSEQ Manager has been appointed by the Chairman and CEO to ensure and verify that
Thome's quality system and its requirements have been properly implemented and maintained. He

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reports on the performance of Thome HSSEQ Management System, conducts management reviews
and proposes improvements where needed.
6.5 COMPANY SECURITY OFFICER

The Company Security Officer has been employed by the Company to oversee ship security. He
serves as a link between the vessels and Thome's top management in security matters. He has the
responsibility to monitor security and ensure compliance with the ISPS Code onboard.
6.6 MASTER’S RESPONSIBILITIES & OVERRIDING AUTHORITY

The Master is Management’s representative on board. He is required to be fully conversant with
Thome’s HSSEQ System He has the authority to act as he deems necessary, in an emergency
situation involving the safety of the crew, vessel and cargo, and for pollution prevention without prior
approval from Thome.
He is responsible for
• Implementing the Thome’s HSSEQ System
• Ensuring that all personnel are well familiarized with the HSSEQ System &
Motivating them in the observation of HSSEQ Policy and procedures
• Issuing appropriate orders and instructions in a clear and simple manner
• Verifying that specified requirements are observed and
• Periodically reviewing the safety management system and reporting its
deficiencies to the shore-based management.
The Master of the ship has overriding authority in matters regarding safety, security and pollution
prevention. This authority allows the Master to make critical decisions and take immediate decisions
or actions at sea, which he deems to be in the best interests of the safety of the ship, passengers or
crew, and environmental protection with regard to measures which may be necessary to save the
ship,
Master has clear & unambiguous authority regarding acceptance of a salvage contract on LOF terms.
Once it has been decided that assistance is necessary, the Master should act promptly to request it
from any available source using the most expeditious means at his disposal. When one or more
suitable ships respond to the call for assistance, the master should immediately request such ship(s)
to undertake whatever action is necessary.
Assistance should never be delayed merely to negotiate a particular form of agreement or contract
terms
Salvage procedures may be found in OCIMF’s Peril at Sea and Salvage, which is part of ship’s
library.
Safety of life and safety of the ship take precedence over all other considerations and it is
emphasized that where life, the ship, its cargo or the marine environment are in peril, such
negotiations should not in any way delay the engagement of salvors.

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6.7 RESPONSIBILITY FOR ENTITY REPORT TO ADMINISTRATION

The HSSEQ Department will ensure that the owner's report to the flag administration identifying the
company as the entity responsible for the operation of the ship under the ISM Code is prepared and
submitted to the owner for endorsement and forwarding to the flag administration. A copy of entity
notifications will be maintained on board and in the office

HSSEQ System Manuals
o Library
TSM Form 202 – “Ship Take-Over Check-List”
o File No.27.3
 Distribution
Singapore Shore Office
 References
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
7. COMPANY OBJECTIVES & POLICIES

 Purpose
To detail company policies and objectives
 Application
Shore Office
 Responsibility
Managers
Staff
7.1 MAIN OBJECTIVES

The company's primary objective is to maintains its' established position as a reputable ship
management company of integrity that delivers efficient quality services allowing for the economical,
safe, and pollution free operation of vessels under the company's management at competitive costs
while yielding a profit.
• To create a safe and healthy working environment
• To create secure employment and career development opportunities for its staff
• To provide efficient quality services for safe, pollution free and economical
operation of the ships
• To provide technical and operational ship management and support services
that fulfils customers’ requirements and profit-making opportunities
7.2 QUALITY
Policy
To achieve the quality objectives through:
• A management led approach to quality
• A company wide commitment to quality in all activities
• Endeavour to ensure the safety of crew, vessel, equipment and cargo at all
times
• Attracting, developing, motivating and retaining loyal and dedicated employees
who contribute to the company's objectives
• Performing our services and duties in compliance with all relevant codes,
mandatory regulations and with the stated requirements and expectations

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SHIP MANAGEMENT PTE LTD Company Objectives & Policies
• Maintaining a reputation as a quality conscious, effective, reliable, cost

conscious and service minded company
• Applying quality assurance in evaluation, monitoring and management of
subcontractors, the relationship to subcontractors is laid down in clear,
unambiguous agreements giving responsibilities, authority and requirements
• Continuously evaluating results versus stated requirements and expectations
with the aim to improve the quality of our services, our management system and
working procedures
• Compiling and implementing annual quality improvement plans
• Keeping Thome’s senior management informed of all major complaints from
whatever sources as well as situations involving significant non-conformances
• The attention of Thome's Chairman and CEO and Board of Directors being
drawn to all cases where claims are raised against the company and other
issues of fundamental and or political significance
Quality Objectives
The quality objectives of Thome is to deliver management services that meet the requirements,
needs and expectations of our clients, the public and other parties with interests in safe operation of
vessels, protection of the environment, vessel, cargo and crew within the framework of relevant
codes, classification rules, statutory regulations and applicable laws through efficient and cost
effective execution.
• In pursuant of the Company’s policy, specific measurable targets are decided
for different levels as found necessary or appropriate during Management
Reviews. The objectives thus set or decided are communicated to the
personnel concerned so that they will be able to identify contributions needed to
achieve them within decided periods for re-evaluation
• Measurability of the objectives are taken into account as far as possible when
these are set so that these become useful inputs in evaluation of the continuous
improvement status of the Company’s Quality Management System
o Targets and objectives will be communicated in writing on an annual basis
subsequent to the management review
7.3 CONDUCT OF BUSINESS

Policy
The following are Thome policies concerning the conduct and ethics of business activities:
• No vessel will be taken on full management without prior inspection and an
estimated running cost for the vessel being discussed and agreed upon with the
principal. Thome recognises and acknowledges the fact that both the company
as a ship manager and the owners or principals that we serve are carrying out
business with a view to profit. In this context, we shall ensure we have the
capability and the resources to serve the owners or principals well, and shall not
accept business for which we do not have the capability and, or resources

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• Thome ensures that our clients benefit from the best attention to duty that our
personnel are able to give with the resources allocated on a fair basis in order to
render equitable and faithful service to our clients
• The management agreement is the binding document between Thome and the
owner, and all the provisions contained will be faithfully adhered to. Any
possible conflict of interest will be made known to the owner
• Thome will, as a matter of good business practice, respect the confidentiality of
our client's interests
• Thome will on a regular basis and when required keep our clients informed of
the operation, condition and status of their vessels as well as potentially
dangerous or unacceptable situations
7.4 ENVIRONMENTAL PROTECTION

Policy
It is Thome’s policy to achieve environmental excellence in all aspects of business operations. The
company’s approach to environmental management is to continuously improve performance by
taking account of evolving scientific and practical knowledge within the shipping sector. Thome, as a
reputable and responsible ship manager, recognises the importance of contributing to the
conservation and protection of the environment and:
• Will ensure that the utmost care and all possible action within the company’s
available capability and resources are taken to prevent pollution through safe
operation of managed vessels and efficient operations in the office
• Will ensure that the company’s ISO 14001 Environmental Management System
is integrated with ISM Safety Management System procedures, ISO 9001
Quality Assurance Systems and OHSAS 18001 Occupational Safety and Health
and to form a more comprehensive Health, Safety, Security, Environmental and
Quality Management System (HSSEQ System)
• Will strive to continuously update, monitor, and control environmental risks
where specific objectives and targets will be set and reviewed on an annual
basis
• Will ensure that all company employees are informed about the company’s
environmental protection policy, objectives, procedures, and targets and their
individual duties in that regard
• Will identify environmental hazards and maintain emergency procedures aimed
at mitigating damage to the environmental and human impacts of potential
emergency situations
• Emphasize that ultimate responsibility for compliance with environmental
procedures rests with each employee where individuals must embrace the
company’s environmental management system. As such, Thome will
endeavour to ensure all employees receive appropriate training and guidance in
the company’s environmental goals and strategies in order to collaborate in
implementation

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• Comply with all relevant rules, regulations, and industry guidelines and where
possible, further reduce the environmental impact of operations by volunteering
and cooperating with community environmental protection activities
• Will seek to reduce consumption of materials, re-use rather than discard where
practicable, and promote recycling and the use of recycled materials
• Will encourage suppliers to continually reduce the impact of their operations by
giving preference to environmentally friendly products whenever it is
economically feasible
• Will strive to continuously improve environmental performance of all operations
• It is the company’s policy to maintain zero tolerance for pollution incidents
7.5 OCCUPATIONAL HEALTH AND SAFETY

Objectives
• To prevent accidents, injuries and ill health through a total commitment to
occupational health and safety
• To safeguard the owners property and avoid damage of any form
• To prevent pollution through environmental management practices
• To continually improve performance
Policy
It is the policy of Thome that in all its activities it will:
• Protect the health and safety of its employees and ensure that their work will not
adversely affect the health, safety and property of others
• Provide means and arrange to minimise and remedy harm and injuries from
accidents that may occur
• Recognise that safety and health is a management responsibility
• Emphasise and focus on the importance of safety and health
• Provide all its employees with the information, equipment, necessary training
and regular medical check-ups for them to carry out their work in a safe and
healthy way
• Thome recognises that safety and health matters are a Line Management
responsibility to be managed in the same way, and using the same techniques
as other business parameters such as cost control or marketing
• It follows therefore that all Departments and ships, under the direction of their
Departmental Head or Master, must:
o Bring the Safety and Health Policy and any revision, to the notice of all
employees under their control
o Monitor operation and review safety and health procedures for which they
are responsible to ensure they comply with the Safety and Health Policy.
Actively encourage all employees to accept the principle that injuries and

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accidents at work can be prevented and to promote the high standards of

safety and health consciousness, discipline and individual accountability
that this principle demands
o Ensure that all accidents and hazardous incidents are fully investigated and
remedial steps taken promptly to avoid recurrence
o Actively promote employee participation to observe measures to improve
their health and safety at work
o Ensure that all contractors working under their direct control apply health,
safety and environmental standards equal to their own
o Keep all employees and contractors appropriately informed of potential
hazards which might affect them
From this, it follows that it is the duty of all employees to act responsibly to prevent injury to
themselves, their colleagues and to property.
7.6 DRUG AND ALCOHOL

General
Thome has developed and maintains policies regarding use and smuggling of drugs and alcohol
onboard vessels under their management. The policies set forth follow the requirements and
standards adopted by U.S. Anti Drug Abuse Act 1986, the BIMCO Sea Carrier Initiative Agreement,
OCIMF, IMO and the major oil companies.
A policy for the control of the use of drugs and alcohol must be enforceable to have the desired effect
upon the operations of our vessels. Accordingly, it is incumbent upon the company to monitor the
policy through visits on each vessel and through feedback from "owner's representatives", and other
"official parties", such as the Coast Guard, visiting the vessels. More importantly, it is incumbent
upon the Master and Senior Officers on each vessel, firstly to set a good example through their own
personal behaviour with respect to drugs and alcohol and, secondly, by enforcing both the rules, as
set forth herein, and the spirit of the policy as given. We look to the Master of each vessel to
administer this policy on his ship and ensure that it is both understood and followed by all crew
members.
Policy
The use of un-prescribed drugs or controlled substances on board vessels under Thome
management will not be tolerated. Anyone in possession of illegal drugs or controlled substances will
immediately be removed from the vessel and turned over to relevant authorities.
• Drugs and controlled substances include, but are not limited to, marijuana,
cocaine, opiates, phencyclidine (PCP) and amphetamines
• The consumption of alcoholic beverages on board vessels under our
management will be based upon the principle that officers and ratings should
not be in any way impaired from performing their scheduled duties
• Officers and Ratings shall observe a period of total abstinence from all alcoholic
beverages of at least four hours prior to scheduled watch-keeping duties or
work periods
• All seafarers must be able to respond at any time to an emergency situation.
Therefore, the total blood alcohol content should never exceed 40 mg per 100

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ml. The Master and Senior Officers must be vigilant. Consumption of alcohol
should be regulated so that seamen are able to perform their jobs and carry out
assigned duties at all times
• Alcohol Test Meters (Intoximeter) will be available on each vessel, which will
allow the Master to specifically check any crew suspected of having a high level
of alcohol in his system and incapable of carrying out his duties. Additional
random tests will be conducted by the master at his discretion and / or as and
when instructed to do so by the Crewing Manager or DPA
• No more than two cans of beer are to be consumed onboard by any person in
one day. Only one glass of wine may be consumed in the mess room at meal
hours
• Consumption of alcohol is allowed in smoke rooms and mess rooms only. Cabin
drinking is not permitted
• No spirits, liquor or wine stronger than 15% will be allowed onboard Thome
vessels
• Only beer and table wine within this limit may be consumed, however strictly
observing the OCIMF and USCG regulations
• No beer or wine shall be consumed by any crewmember within territorial waters
or 12 nautical miles of a coastline at any time, including when vessel is at
anchor or in port
• All Officers or Ratings sailing with Thome vessels are required to sign the Sea
Carrier Security Agreement "Letter of Undertaking" (Form TSM 043)
• Prior to signing-on, crew will submit themselves for testing for use of drugs or
controlled substances and alcohol abuse
• In addition to routine medical examinations, testing and screening shall include
unannounced and random testing of the officers and crew by a shore based
testing facility on each vessel with a frequency to ensure that each officer is
tested at least once a year and at least 50% of the fleet will be tested at least
twice per year
• Personnel taking medicine or drugs prescribed by a qualified medical
practitioner must make this fact known to the Master of the vessel or respective
Manager so that the individual’s daily working routine and drug usage can be
monitored and adjusted as and where appropriate
The above policy is set forth for the overall benefit of the shipping industry, for the safety of ships and
cargoes at sea, but primarily for the health and well-being of the seamen themselves. For this reason
alone, we urge your full support and cooperation.
ANY BREACH OF THIS POLICY WILL RESULT IN THE IMMEDIATE DISMISSAL OF THE
PERSON OR PERSONS CONCERNED.
7.7 SECURITY
Thome shall provide a secure working environment, by establishing and maintaining the required
security measures to prevent unlawful acts against ships, which endanger security of persons and
property on board company ships.

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Objectives
• Provide security procedures and practices for ship operations to protect the
security of ports and the wider community
• Establish safeguards to reduce risk to crew and port personnel onboard
company ships
• Improve security skills and awareness of company personnel ashore and
onboard ship
• Prepare contingency measures for emergencies relating to possible security
incidents
These objectives will be achieved by:
• A ship security assessment and a ship specific security plan
• Comprehensive training for company and ship personnel
• Actively promoting security awareness among company and ship personnel
• Regular documented reviews and internal audits of security procedures and
plans, in order to allow for constant update and improvement of the plan
All ship personnel are expected to comply with the required procedures stipulated within the ship
security plan. They are to be familiar with the relevant security duties required and the measures
designed to protect the ship from any unlawful act.
7.8 U.S. SECURITY AGREEMENT

It is Thome policy to be fully supportive of the IMO Guidelines and the US Sea Carrier Initiative
Agreement and as such has become a signatory to it on behalf of the owners/principals of vessels
under management. We will support these owners by cooperating with the U.S. Customs Service to
prevent drug smuggling onboard when our managed vessels are in U.S. Waters and the Owners and
vessel will abide with the terms and conditions laid down in the above Agreement. In the event of a
custom search, the Master is to be overall in charge and if required, will designate an Officer to assist
and accompany the Custom Officers in their search. All officers and crew on board are to be aware
of the dire consequences if found in possession of drugs. The Master will arrange and organise
amongst the officers and crew action to be taken when the vessel is scheduled to call at U.S. Ports.
The HSSEQ Management System will include procedures for routine inspections to ensure that
illegal drugs are not onboard.
• Other security measures will be taken in accordance with the approved Ship
Security Plan and applicable agreements
7.9 MAINTENANCE
Thome has established procedures to ensure that the ship is maintained in conformity with the
provisions of the relevant rules and regulations along with the best industry standard and
maintenance principles, and any other additional requirements as established by the Company.
Thome has implemented planned maintenance system to ensure that
• Inspections / Maintenance schedules are held at appropriate intervals;

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• Records of these jobs / activities are maintained.

All non-conformities are reported, basic & root causes analysed and appropriate corrective and
preventive actions are undertaken
Thome has identified Critical equipment and other technical systems the sudden operational failure of
which may result in hazardous situations. Specific Maintenance & Inspection measures aimed at
promoting the reliability of such equipment or systems have been established and included in the
planned maintenance system. These measures include the regular testing of stand-by arrangements
and Critical equipment or technical systems that are not continuous use.
7.10 NAVIGATION
It is Thome policy that vessels managed by Thome provide safe, reliable, and efficient marine
transportation through safe navigational practices. All personnel on board Thome vessels shall take
the necessary steps to safeguard themselves, their co-workers, the environment, the vessel, and its
cargo.
• Thome policy requires that all company vessels be navigated in accordance
with the Bridge Team Management Principles
• Masters and Deck Watch Officers are responsible for the safe and prudent
operation of the vessel and shall see that all courses are well clear of headlands
and obstructions to navigation, and that operating practices safeguard
personnel, environment, vessel, and cargo
7.11 TRAINING
It is Thome’s policy to promote and support the upward mobility of staff within budget constraints and
as commercially appropriate. Thome will provide video training materials, course books, and training
manuals to assist the crew in on board training. Thome will organise periodic seminars for staff to
keep personnel apprised of the latest concerns and developments. Thome has established The
Manila Training Centre which will provide a full range of professional courses to assist crew in
maintaining and advancing their professional credentials.

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 Experience Feedback
HSSEQ Circular 15-2007 - Incident Awareness – Presume man overboard
HSSEQ Circular 01-2008 - Incident Awareness – Unauthorised access to shore

Signed & Framed Company Policies
o Posted in a prominent location
Quality Objectives & Targets
o Circular to Masters File
 Distribution
Shore Office
 References
Nil

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Main HSSEQ Manual
THOME MSM Document
8. PLANNING
 Purpose
To promote adequate planning of company activities in accordance with accepted
standards
 Application
Singapore Office
 Responsibility
Managers
Staff
8.1 QUALITY PLANNING

Thome's HSSEQ Management System incorporates procedures that ensure its activities are planned
in such a way that the company can meet its quality objectives. The following activities have specific
procedures or processes to ensure appropriate planning:
• Authority and Responsibilities
• Objectives and Targets
• Management Agreements
• Vessel Inspection prior to management
• Crew Qualification
• Office Personnel Qualification
• Stores/Spares/Services
• Vessel Maintenance
• Operations
• Ship Inspections
• Safety
• Contingency
• Pollution Prevention
• Rules and Regulations
• Document Control
• Records and Files
• Reporting

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SHIP MANAGEMENT PTE LTD Planning
• Non-Conformities
• Corrective Actions
• Internal Audits
• Training
• Communication
8.2 SAFETY PLANNING

It is the company's intent to safeguard its employees both ashore and onboard against injuries or
accidents. All work should be performed with due regard to safety, health and property and to
comply with applicable international and national laws and regulations.
8.3 SAFETY OF PERSONNEL

Safety procedures are outlined in the Safety, Health and Environmental Management Manual. Safety
of navigation, personnel and cargo are covered in detail. To further improve certain hazardous
operations such as hot work and tank entry, a set of checklists have been provided with clear
instructions on required preparations prior to commencement of such work.
• Maintenance of Safety Equipment and Loadline items are specified in the book
"Safety Equipment and Loadline Survey Maintenance Schedules" and the
AMOS Planned Maintenance System
• Contingency Plans deal with the issue of personnel safety, giving instructions as
to what to do, how and who to contact in case of accidents and injuries to ship's
personnel
8.4 SAFE SHIP OPERATIONS

Navigational Safety
Navigational safety procedures are detailed in the HSSEQ System Operations Manual. The first part
of the manual deals with navigational safety. Check lists are referenced to ensure the vessel is
following approved safe navigational procedures.
Integrity of the Ship

The yellow folder, Form 088 TSM “Safety Equipment and Loadline Survey Maintenance Schedules”
and the AMOS Planned Maintenance System deal with the procedures for ensuring that the
watertight and weather-tight integrity of the vessel are taken care of at all times.
Additionally all ships are equipped with loading manuals and, or computers to ensure that the vessel
is loaded and discharged without becoming overloaded or over-stressed, and that ship's stability is
acceptable at all times. The master is to verify personally that the vessel is loaded accordingly to
approved loading conditions prior to departure. The Master will ensure that the vessel is loaded and
discharged in accordance with approved stability and stress requirements.

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8.5 SAFETY OF CARGO

Thome has implemented procedures for cargo handling, loading, discharging and protection, mostly
specified in the Operations Manual. For bulk cargoes, the procedures are in accordance with the
charterers’ specific instructions and relevant publications from international sources such as ISGOTT,
SIGGTO, ICS Tanker Safety Guide and the IMO Dangerous Goods Code. Relevant publications are
carried on all Thome vessels.
8.6 ENVIRONMENTAL PLANNING

Thome will perform its services and operate the vessels under its management to meet all pertinent
environmental laws and regulations. Thome’s services, procedures and personnel qualifications will
be evaluated and developed on a regular basis with the aim of reducing or eliminating potentially
negative environmental impacts from any of the vessels managed by Thome. Thome has developed
and maintains emergency procedures and contingency plans for office and shipboard use to
minimise the effect from a possible incident onboard its managed vessels.
Environmental Protection Procedures

Thome has implemented procedures for pollution prevention. The Operations Manual, Shipboard Oil
Pollution Emergency Plan and the Vessel Response Plans have specific procedures for bunkering,
cargo handling, bilge and ballast water management, waste disposal and emergency situations.
Identification and Evaluation of Environmental Aspects

To comply with ISO 14001 requirements, the company has established a system whereby
environmental aspects of the organisation are identified and evaluated to determine those which are
significant. This is accomplished via an annual process of screening and review. The company will
use the existing audit and review structure which is a function of the HSSEQ Department, to ensure
that significant aspects associated with company activities are identified and recorded. A specific
procedure for screening and review is detailed in the Office Administration Manual.
Senior management will endeavor to minimize the environmental impact of those aspects determined
to be significant by setting or amending appropriate policy points, objectives, and targets. It is
incumbent upon company management to devote and provide adequate resources as mandated by
the company environmental protection policy for this purpose.
8.7 ENVIRONMENTAL PROGRAM

Environmental objectives and targets are established for the coming year in conjunction with the
management and environmental review held on the first quarter of the ensuing year. A company
Environmental Program is then developed. The company environmental program will address those
environmental issues affected by significant aspects. The environmental program will include:
• Environmental issues associated with significant aspects
• Objectives
• Annual Targets for Improvement
• Assignment of Responsibility for achieving Objectives and Targets

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The environmental objectives and targets will be reviewed in each quarterly management meeting
onboard and ashore.
Objectives & Targets

The Thome HSSEQ Management System establishes procedures, plans and instructions, including
checklists as appropriate, for key shipboard operations concerning the safety of the personnel, ship
and protection of the environment. The various tasks are defined and assigned to qualified personnel.
The Thome HSSEQ Management System has incorporated a process whereby environmental and
quality objectives are appropriately set so that targets for progressive improvement can be
established and applied to company operations. This is accomplished as part of the company's
Environmental and Quality Programs where annual objectives and targets are specified.
Quality and Environmental Objectives and Targets are established for the coming year in conjunction
with the management review held on the first quarter of the ensuing year and reviewed in each
quarterly management meeting onboard and ashore.

TSM Form 159 – “Safety, Quality and Environmental Program”
o Posted in a prominent location
TSM Form 094 – “Minutes of Safety Committee Meetings”
o File No. 19.2
Circulars to Masters
AMOS Planned Maintenance System
 Distribution
Singapore Office
Full Management Vessel
 References
ISO 9001
ISO 14001
OHSAS 18001
TMSA

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Main HSSEQ Manual
THOME MSM Document
9. COMMUNICATION
 Purpose
To promote standard communications procedures
 Application
All Thome Offices
 Responsibility
Managers
9.1 COMMUNICATIONS
External
Thome recognises the importance of having adequate, available and good quality communication
lines with all vessels, the owners and within the company. Good communication is one of the key
elements in keeping a high quality standard in ship management.
• Thome endeavours to provide good communication means, and will use the
system that is most efficient and suitable
• The HSSEQ System provides routines and procedures concerning required
communication. The system includes information and instructions on lines of
communication, which topics and incidents are to be reported and the contact
person during, after office hours and in emergencies
• The management agreement describes the information, documents and reports
agreed upon with specific principals and some reporting procedures will be
principal specific.
Internal
Procedures for internal office and between ship and shore communications are provided in the Ship
Shore Administration Manual.
9.2 WORKING LANGUAGE

The shipboard working language will be determined by the nationalities of the crew on board. Where
multinational crews are employed, English will be the official working language. Where the entire
crew is made up of a single nationality, the native language may be used as the working language.
CONTROLLED Revision: 01 Jun 2010

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SHIP MANAGEMENT PTE LTD Communication
9.3 COMMAND LANGUAGE

• The command language, between ship and shore, will be English
• All Masters, Chief Engineers and Deck Officers are required to have
conversational command of the English language.

File copies
o Electronic or Paper
 Distribution
Not Applicable
 References
Master List 001 - File Index
Ship Shore Administration Manual

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Main HSSEQ Manual
THOME MSM Document
10. MANAGEMENT REVIEW

 Purpose
To provide a process for periodic review of the HSSEQ Management System and
fulfilment of polices, objectives and targets
 Application
All Thome Offices
 Responsibility
Executive Management Team
Masters
Managers
10.1 QUARTERLY MANAGEMENT REVIEW

Every quarterly, senior management critically reviews Thome's Health, Safety, Security,
Environmental and Quality Management System with respect to fulfilment of ISM Code, ISPS Code,
TMSA, ISO 9001, ISO 14001 OHSAS 18001 requirements. The review focuses on the actual state
of implementation of business objectives, customer satisfaction, occupational health, safety and
environmental protection. The management will consider in conjunction with the review:
• Suggestions and comments contained in the Masters HSSEQ System Reviews
• Audit Results
• Customer feedback
• Performance with regard to customer requirements
• Achievement of improvement objectives and targets
• Health, Safety, Security and Environmental Protection Concerns
• The status of corrective and preventive actions
• Status of measures decided in the previous Management review
• Status of HSSEQ System Manuals & Documentation
• Competence Management System trends and concerns of assessment results
and the status of effective action to combat those trends and concerns
Minutes of quarterly meetings will be recorded. A comprehensive report will be prepared annually.
10.2 LEGISLATION
It is incumbent upon company management to identify legislation and statutory rules that apply to its
operations. As a ship management company, Thome will maintain an up to date library of all relevant
rules and regulations in its offices and onboard each ship.

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SHIP MANAGEMENT PTE LTD Management Review
Company managers will ensure that the requirements of health, safety and environmental rules and
regulations are regularly reviewed in conjunction with the management review to ensure company
operations comply with, any change to existing regulations, especially those applicable to identified
environmental aspects.
Primarily, the company is concerned with legislation generated by the International Maritime
Organization (IMO) and promulgated as regulations resulting from international agreements. This
includes but is not limited to the following:
• SOLAS - International Convention for Safety of Life at Sea
• MARPOL - International Convention for the Prevention of Pollution from Ships
• STCW - Seafarers Training Certification and Watch-keeping Code
• IMDG Code - International Dangerous Goods Code
• ISM Code - International Safety Management Code
• ISPS Code - International Ship and Port Facilities Security Code
10.3 PERFORMANCE
The company's performance will be evaluated based upon customer feedback. Customer comments
and complaints will be considered in the management review.
10.4 ACHIEVEMENT OF GOALS & TARGETS

The company's ability to meet established goals and targets is another bench-mark on which overall
performance can be judged and will be considered in the management review. It is therefore
important that management set realistic and achievable goals and targets taking into account work-
load and commercial objectives.
10.5 IMPROVEMENT
Thome's HSSEQ Management System undergoes continual improvement. Continual improvement is
achieved by:
• Putting quality, safety and health, security, and environmental protection
policies into practice
• Setting and achieving quality objectives and targets
• Assessments carried out as a result of audit reports
• Data analysis
• Carrying out corrective and preventive action
• Management review

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10.6 EXPERIENCE FEEDBACK

Incident reports from the vessels will be used by Thome in a systematic way in order to learn and
improve.
• Extracts from incidents or situations which could benefit staff as well as topics of
common interest will be circulated throughout the fleet.
10.7 MASTERS SYSTEM REVIEW

Masters are required to review and report on the effectiveness of Thome's HSSEQ System
implementation onboard and to make suggestions for improvement where appropriate.
This review is to be completed by the Master twice a year and submitted to the Marine & HSSEQ
department by 15 June and 15 December using TSM Form 006 Master’s System Review.
The Marine and HSSEQ Superintendent responsible for each vessel is required to monitor the
receipt of the Masters System Review evaluate the findings and suggestions for improvement
contained therein and provide appropriate feedback to the Master.
In case any finding or suggestion for improvement requires HSSEQ system changes the Marine and
HSSEQ Superintendent may either submit the required HSSEQ System Change Request or make a
note in the dedicated spreadsheet that the finding should be discussed at the next Office
Management Review Meeting.
The findings and suggestions for improvements are formally recorded in the dedicated spreadsheet
with details of action to be taken including target dates. The Marine and HSSEQ Superintendent
responsible for each vessel will monitor the status of all findings and suggestions for improvement
and advise the master when all have been closed out or if any target date cannot be met and needs
to be extended. In case any of the findings or suggestions for improvement has already been
addressed within the system, the master is guided accordingly.
The Master is advised of action taken for all findings and suggestions for improvement. A copy of the
Office Management Review Meeting Minutes is sent to all Masters.

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TSM Form 006 – “Masters System Review”
o File No. 23.4
TSM Form 201 – “Change Management System Revision Request”
o File No. 23.5
Quarterly Management Review
o File No. 23.7
 Distribution
All Thome Offices
 References
ISO 9001
ISO 14001
OHSAS 18001
International Ship and Port Facilities Security (ISPS) Code
SOLAS
MARPOL
STCW
IMDG Code

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Main HSSEQ Manual
THOME MSM Document
11. PROVISION OF RESOURCES

 Purpose
To a process exists to ensure adequate resources are provided
 Application
Singapore Office
 Responsibility
Designated Person Ashore / Designated Management Representative
Managers
11.1 ADEQUATE RESOURCES

Thome has established procedures to ensure vessels are provided with adequate resources to allow
shipboard work and operations to be carried out in a safe and environmentally friendly manner.
Adequate materials are specified in minimum inventory lists provided in the HSSEQ Systems.
• Inadequate resources may be reported on Form TSM 097
11.2 HUMAN RESOURCES

The proficiency and success of Thome is closely linked to the qualifications of its staff ashore as well
as onboard. This is based on Thome's ability to recruit and maintain qualified staff. Planned
measures are therefore taken and implemented to ensure appropriate personnel selection, training
and motivation.
Recruitment
Recruitment of onboard personnel is accomplished by Thome, TSM Shipping (Phils) Inc (TSMP (P)),
MST Marine Services (Phils) Inc (MST) or by other crewing agents.
Selection of Sea Staff

Detailed systems and procedures are in place to ensure that selection and recruitment of onboard
personnel is to Thome requirements.
The total manning of the ship is specified according to statutory requirements via the minimum
manning certificate. It is verified that the ship is manned according to these requirements. Older
ships, ships in coastal or high density areas and ships in deteriorating technical condition will be
individually screened with the purpose of perhaps increasing the manpower on board.
The qualifications and experience required for each position on board is based on:
• STCW convention of 1995 with basic requirements which are to be strictly
followed.

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SHIP MANAGEMENT PTE LTD Provision of Resources
• Type of vessel, cargo, size, trade

It will be ensured and verified that each member of the crew has appropriate qualifications and
experience and is medically fit when appointed to the ship:
• Checking of certificates held. National and other nation’s certificates to be
verified. Endorsements and course certificates to be checked
• Seaman’s book to be checked, national and international (N.I.S., DIS, Liberian
etc.)
• Necessary and required courses attended (Dangerous Cargo Endorsement,
COW, LGS, Tanker Safety, First Aid, Fire Fighting, ARPA, Hazardous Cargo,
Survival at Sea, Radio Telephone, GMDSS etc.)
• Personal documents, visas etc. to be checked
• Medical history to be checked. Crew members to have thorough medical check
up including drug test at an approved medical doctor prior to signing on
It will be verified that crew members can adequately understand key instructions:
• Interview of new candidates will confirm adequate command of the English
language
• Officers and petty officers are to have a good command of written and spoken
English
Thome's requirement is to ascertain that the Master is conversant with all policies and in particular to
ensure that Safety, Health and Environmental Protection procedures are emphasised:
• All Masters and Chief Engineers are to be routed, as far as practical, via the
Singapore office prior to joining a Thome vessel for the first time. Such briefing
is to be of no less than one full day in the office, and to include all relevant
Safety, Health, Environmental, Operational, and Technical issues
• If the Master or the Chief Engineer for any reason is not able to visit the office
prior to joining, a Thome representative, if possible and practical will join the
ship at the first convenient port to brief the Master or Chief Engineer on Thome's
procedures
• It is a company policy to ensure senior personnel are routed through Thome's
office at least once a year for briefing or debriefing as far as practicable
An appraisal system to monitor and review the ability and conduct of each member of the crew is
implemented. The company's performance review consists of an Evaluation Form which is to be
completed upon crew members signing off or whenever a change of the Master or the Chief Engineer
takes place.
11.3 TRAINING OF SHIP PERSONNEL

It is the stated intention of Thome to provide well-trained and fully qualified officers and ratings for
vessels under the Company's management, both under "Full Management" and "Crew
Management". In view of the above, Thome, in conjunction with TSM Shipping (Phils) Inc and other
crewing agents has an effective recruitment program to source qualified seamen, and a variable
training program to provide proper training for seamen and to upgrade qualifications as necessary.
Training must have the multiple purposes of providing qualified seamen and providing assistance to

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the seamen in their own "upward mobility" programs through certification and qualifications for
promotion. The purpose of supporting such individual programs for qualification and promotion is to
allow the Company to retain qualified personnel by providing for their continued growth in and with
the company.
Yet another purpose of training must be to provide all seamen with a basic knowledge of the safety,
health and environmental issues that will make their particular vessel safe for themselves, their
shipmates, cargo carried and the vessel itself. Thome will provide for continuous certification and
upgrading training for seamen, through the company sponsored training in safety, operations and
other matters and, through using appropriate local maritime schools and institutions in Singapore,
Indonesia and the Philippines, and other countries where Thome source officers and crew. It is the
intent to take full advantage of such schools and institutions through the encouragement of
attendance by Thome seafarers and support to such attendees and/or schools as may be
appropriate.
11.4 ADMINISTRATION
Sea Staff
The administration of Sea Staff is shared between Thome, TSM (P), MST and other crewing agents.
Thome has a crewing department. This section carries out all of the crew management functions, in
close cooperation with TSM (P), MST and the other crewing agents. TSM (P) and MST are to a large
extent wholly dedicated to the administration of Filipino ship's personnel. They are also responsible
for the implementation and maintenance of procedures and routines for keeping records of all officers
and crew members, recruitment and interviewing new shipboard staff, and crew lists for every vessel.
They will administer the communication with the ship, shore based management and other parties in
crew matters, and coordinate and arrange all practicalities for signing on/off and repatriation of crew
members. They will advise in wage matters and other employment conditions.
Shore Staff
The personnel function for the Thome's office staff is administered by the Administration Department.
Company personnel guidelines are established and cover all relevant personnel functions.
Responsibilities and authority are outlined, job descriptions specified and recruitment and training
procedures implemented. Employment conditions, benefits and Thome’s appraisal system are listed.
11.5 QUALIFICATION OF PERSONNEL

Detailed qualification requirements are specified in the HSSEQ System for all Office and shipboard
personnel.
11.6 FAMILIARISATION OF NEW PERSONNEL

Familiarization and orientation procedures are specified in the HSSEQ System for Office and
shipboard personnel.

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Personnel Records
o File No.17.1
TSM Form 083 – “Sharing of Good Practices”
o File No. 23.5
 Distribution
Singapore Office:
o Original Reports
o File copies
 References
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
12. FACILITIES AND WORK ENVIRONMENT ONBOARD

 Purpose
To ensure provision of safe facilities and safe working environment onboard
 Application
All Thome Offices
 Responsibility
Managers
Staff
12.1 FACILITIES
Thome manages vessels in accordance with the needs of the owner or principals. This may include:
• The provision of adequate crew
• Equipping ships according to applicable rules and regulations
• Regular assessment of the ship condition by the crew, the company,
classification societies, flag and port states
• Maintaining the ship and its equipment
• Operating in accordance with an approved HSSEQ System
• Providing shore support where appropriate
12.2 MAINTENANCE
Vessels managed by Thome will in be maintained in accordance with sound maintenance principles.
Vessels managed by Thome should not only comply with all statutory and Class requirements, but be
fully able to operate from the standpoint of crew, cargo and vessel safety, as well as the safety of
others, including the environment in which the vessel operates. Further, it is the policy of the
company, within the limits of any budgetary constraints that may be imposed by the principals, to
continually upkeep the general material condition of a vessel in such a manner as to enhance the
vessel's operating efficiency and effectiveness, as well as its safety standards. It is Thome's practice
that such up-keeping and maintenance or repair work will, whenever possible, be carried out by the
crew and voyage repairers, during steaming periods, not docking periods or off-hire time.
12.3 MAINTENANCE SYSTEM

Thome uses Planned Maintenance Systems for their vessels. These are tailored for the individual
ship. The systems used may be computer based or a manual maintenance schedule, but will cover:

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THOME Facilities and Work Environment
SHIP MANAGEMENT PTE LTD Onboard
• Maintenance Intervals
• Repair and Maintenance details
o Descriptions and procedures
• Tools to be used
• Drawings/Manuals
• Makers recommendations
It is the responsibility of the technical department to implement, maintain and review the system and
procedures. The onboard responsibility is with the Master, Chief Engineer and Chief Officer.
12.4 PLANNING AND REPORTING

The planned maintenance program schedules work for each maintenance area and generates
reports detailing the work completed. The vessel's Fleet Group Manager, Superintendent and the
vessel's Senior Officers (Master, Chief Engineer, and Chief Officer) should endeavour to plan
maintenance for the long, intermediate and short term.
The office will give directives and follow established procedures for the follow-up of maintenance,
repair, survey and visits onboard by Thome superintendents.
12.5 SPARE PARTS

Each ship is responsible for its own spare part stock and register which is maintained by the Chief
Engineer for all departments onboard. Ordering of missing or low stock parts is the duty of the
Master and the Chief Engineer. Thome undertakes the purchasing and dispatch as required keeping
the ship closely advised as to lead time, delivery date and dispatch. Confirmation of receipt is
required from the Master.
One of the duties of the Superintendent Engineer is to monitor and evaluate the supply of spare
parts. This includes a physical examination during his visits to ensure adequate stock levels are
being maintained without excessive ordering and that they are stowed correctly onboard and properly
preserved. Stock levels, outstanding orders and future requirements should be discussed as a line
item during visits on board.
12.6 SAFE WORK ENVIRONMENT

A suitable working environment is needed to minimise errors and enhance performance. Thome has
therefore established procedures to ensure:
• Health, safety and environmental protection regulations are strictly adhered to
• On the job training reinforces established good practice
• Staff are motivated to carry out work with a commitment to quality

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THOME Facilities and Work Environment
SHIP MANAGEMENT PTE LTD Onboard

TSM Form 083 – “Sharing of Good Practices”
o File No. 19.2
TSM Form 64 – “Condition Report”
o File No. 7.6.5
TSM Form 162 – “Training Record”
o File No. 17.4
o File No. 19.2
TSM Form 094 – “Safety Committee Minutes”
o File No. 19.2
Planned Maintenance System
 Distribution
Singapore Office
o Original Reports
o File Copies
 References
• International Safety Management (ISM) Code
• ISO 9001
• ISO 14001
• OHSAS 18001
• International Ship and Port Facilities Security (ISPS) Code
• SOLAS
• MARPOL
• STCW
• IMDG Code

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Main HSSEQ Manual
THOME MSM Document
13. VESSEL OPERATIONS

 Purpose
To promote the safe and efficient operation of company vessels
 Application
All Thome Offices
 Responsibility
Managers
13.1 OPERATIONS GENERAL

Thome’s Operations procedures are made with the aim to always keep vessels under its
management operational, technically sound and able to deliver reliable services as stated in the
contractual agreement between the owners and Thome.
This also includes adequate manning of the vessels in agreement with the owners, selected as stated
in the crewing requirements and trained systematically to be able to operate the particular vessel.
13.2 SHIPBOARD OPERATIONS

Thome maintains comprehensive HSSEQ Management System procedures to ensure that the
vessels will perform with minimum delays, damages, off-hires or losses.
• Masters and Chief Engineers on board the ships are required to contact the
relevant office personnel to seek information, clarification and advice whenever
in doubt or when necessary
• Masters and Chief Engineers are guided by Thome policies and manuals which
are placed on board the vessels to provide ready reference for operational and
technical matters
13.3 SHORE-BASED OPERATIONS

Monitoring the day to day management of the vessel, the vessel's performance and efficiency is
undertaken by a group of experienced superintendents headed by a Fleet Group Manager. This
group is assisted by various other sections:
• Accounts
• Insurance
• Crewing

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SHIP MANAGEMENT PTE LTD Vessel Operations
• Office Administration
• Safety and Operations
o The Marine & HSSEQ Department is involved in the operational support to
the vessel
• Technical support will include the review of new rules, regulations and codes of
practice to determine their scope and application to the vessels under
management
• Thome provides information and guidance to the Owner regarding upgrading
required in order to comply with new rules and regulations. Upon an Owners
request, Thome will make arrangements and supervise necessary upgrading
work
The HSSEQ Management System describes procedures for:
• Reporting at pre-determined intervals the technical and operational condition of
the vessel, machinery and equipment
• Reporting of operational disturbances that may arise during a voyage or during
cargo operations
• Action to be taken in the case of an emergency concerning reporting to the
owners, authorities, underwriters and classification society
• Maintenance of the operational condition and performance of the vessel
• Updating of all required trade and class certificates for particular or special
trades and cargoes
• Reporting to owners on the condition and possible limitations with respect to
intended trade as well as changes in operational parameters
Thome follow-up and verify that the established procedures are maintained by:
• Personnel training, information and communication
• Placing the Company's policies and procedures manuals on board the vessels
• Visits by Superintendents for monitoring of the vessel's condition
• Computerised reporting, maintenance and spare part monitoring
• Monitoring of corrective and preventive actions
13.4 CARGO
Thome recognises that the cargo carrying capacity and reliability of the vessels under their
management must be maintained in order to achieve profitable operation.
• Thome maintains in-house expertise for the efficient handling of all cargo
related matters
• Personnel will not be assigned to any specialised vessel without holding
necessary STCW endorsement for the particular trade (Oil-Gas/Chemicals). No
personnel will be assigned to take charge of any cargo handling procedures,
without having sufficient knowledge of the operation of the ship's equipment

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• Petty officers and crew members in key positions will also be required to hold
necessary special qualifications and/or experience from similar vessels prior to
being assigned to any of the Thome's vessels
• The Master is in overall charge of all cargo operations, and will issue standing
orders to his officers for the safe and efficient operation of the ship
• The Master is responsible for all papers and documentation connected with the
loading, discharge and any other operation of the ship
• The Shipboard Operations Manual contains procedures and guidelines for
cargo operation and related documents, requirements of the vessel, and
includes commercial guidelines for the Master
• For tankers, cargo handling procedures are described by the ISGOTT
(International Safety Guide for Oil Tankers and Terminals) and SIGTTO
(Society of International Gas Tanker and Terminal Operators) guide books. For
bulk carriers the Code of Safe Practice for Solid Bulk Cargoes (BC Code) is the
basis for the handling procedures
13.5 IDENTIFICATION AND TRACEABILITY

Proper cargo marking and/or documentation ensures that the cargo can be traced when and if it
needs to be. Marking and documentation include:
• Marks and numbers on containers
• Mates receipts
• Stowage location
• Bills of lading
• Shipping instructions
• Manifests
Good documentation of all cargo related paperwork is important and is required by Thome so that in
case of claims, cargo can be traced back. Documentation should therefore always include the ship
name, voyage number, shippers and consignee information.
Fuel, lubricants, stores, spare parts, and provisions are identified by storage location and markings
13.6 INSPECTION AND TEST STATUS

Thome ensures that updated information regarding the inspection and test status of the ship, its
cargo, equipment and documents is always maintained. The inspection and test status can be
established at anytime on the basis of required HSSEQ Management System documentation. Any
noted deviation from normal and acceptable condition must be reported to the company.
13.7 CUSTOMER PROPERTY

The company provides ship management services that incorporate processes, such as planned
maintenance systems, to keep the customer’s (owner’s) property in good condition and fully

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operational. Procedures are established to ensure that all owner supplied equipment and products
are inventoried and properly handled and taken care of.
13.8 PRESERVATION OF PRODUCT

Thome has established procedures in the HSSEQ Management System to ensure that ship
management services are maintained at the highest possible level of quality. This includes a primary
responsibility to ensure that cargo, equipment and other goods are properly handled, stored, stowed,
and transported in a manner which prevents damage, delay, or impairment.
13.9 INSURANCE
Thome will ensure that before taking a vessel on full management the vessel has full insurance
cover. Thome will, if requested by the owner, arrange for adequate insurance cover. When
insurance cover has been placed by the owner direct, Thome shall as per the Ship Management
Agreement, be in possession of copies of all the insurance policies to ensure the vessel is adequately
covered and the policy remains in force. Thome uses first class marine insurance brokers to effect all
its placing of marine insurance cover. Based on the recommendation of the brokers, Thome will
propose to the owner the most appropriate cover for the vessel. Thome’s insurance manager is
responsible for handling, coordinating and finalising the insurance contract after receiving the owner's
consent. Thome will be named, as stated in the ship management agreement as co-insured in all
insurance policies irrespective of whether the insurance has been placed by the owners direct or by
Thome.
• Thome has established procedures for monitoring the validity of the policies, as
well as maintaining relevant loss ratio statistics. Documents related to
insurance are available onboard, to the owner and to other parties as required.
Claims Handling
Thome maintains procedures, both onboard and in the office, to handle any casualty which may
possibly result in a claim. To guide Masters, the booklet "The Mariners’ Role in Collecting Evidence"
is onboard all Thome vessels. This publication describes the reporting requirements and information
needed from the vessel, the handling in the office, action to be taken if needed and the
communication with the owner and underwriter(s). For all accidents, the senior management should
be notified. The insurance department, in cooperation with the fleet group in charge of the vessel
will, based on the received reports and information from the vessel, prepare reports to the owners
and underwriter(s). When it becomes clear there is a possibility for a claim, a separate file for the
claim will be opened. The insurance section will liaise with the underwriter(s) and monitor the
progress of the claim. Upon settlement, the owner will be advised and the claim file closed.
13.10 VALIDATION OF PROCESSES

Processes are validated though audits, inspections, and evaluation of performance.

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Shipboard Operations Manual
 Distribution
All Thome Offices:
o File originals
 References
• International Safety Management (ISM) Code
• ISO 9001
• ISO 14001
• OHSAS 18001
• International Ship and Port Facilities Security (ISPS) Code
• SOLAS
• MARPOL
• STCW
• IMDG Code
• ISGOTT

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Main HSSEQ Manual
THOME MSM Document
14. CUSTOMER RELATED PROCEDURES

 Purpose
To promote customer satisfaction
 Application
Singapore Office
 Responsibility
Managers
Staff
14.1 IDENTIFICATION OF CUSTOMER REQUIREMENTS

Thome has established and included procedures in the HSSEQ System for estimating and assessing
customer requirements. This includes:
• Customer requirements which have to be met as part of the services provided
by the Thome
• Customer differences in reporting intervals
• Customer requirements with regard to the content of reports
• Customer requirements with regard to the use and approval of vendors
14.2 AGREEMENTS
All engagements by Thome for ship management and crewing are defined in written agreements.
The purpose of the agreement is to regulate the relationship between Thome and the owner
(customer) and to ensure that all work and services are performed with quality. Normally Thome will
propose to use its standard agreements (BIMCO).
The agreements contain the following elements:
• Commencement
• General obligations
• Special obligations
• Thome rights as manager
• Accounting, book-keeping, reporting
• Period/Termination of agreement
• Remuneration
• Disbursements/Payments

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SHIP MANAGEMENT PTE LTD Customer Related Procedures
• Responsibilities/Liability/Indemnity
• Assignment
• Governing laws and arbitration
• Notices
The basis of Thome standard agreement is that Thome's responsibilities and rights as manager is
confined to the technical management and crewing of the vessel, and does not include commercial
operation of the vessel. The terms and conditions are based on generally accepted practice in the
ship management industry. Thome has adopted BIMCO's "Shipman" Clause 18 as its indemnity
clause as this has been accepted by the industry as a fair basis for Owners'/Managers'
responsibilities rights and liabilities.
14.3 REVIEW
All potential management agreements will be reviewed by the Managing Director before signing by
the Chairman and CEO to ensure that:
• Obligation, requirement and responsibilities are adequately defined and
documented
• Terms and conditions are as generally accepted in the ship management
industry
Records of such reviews may be indicated by initialling in pen and ink on the office copy of the
agreement.
14.4 ASSESSMENT OF CUSTOMER REQUIREMENTS

Customer (ship owner) requirements must be reviewed prior to entry into any contractual obligation to
provide services. Thome's HSSEQ System has incorporated procedures that include requirements
for a feasibility review upon any enquiry from potential clients that must be carried out prior to an offer
being made to or accepted from a potential client.
The purpose of the review is to ascertain technical feasibility, deadline feasibility, and compliance
with TSM business objectives, particularly with respect to ship safety and protection of the marine
environment. The review will include and address client specific contracts or arrangements that may
be required, with the aim of enhancing customer satisfaction and includes:
• Supply Contracts
• Service Contracts
• Shipbuilding Contracts
• Repair Contracts
• Insurance Contracts
• Crewing Contracts
• Any requirement that deviates from the frequencies, schedules, guidelines and
procedures contained in the HSSEQ System

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SHIP MANAGEMENT PTE LTD Customer Related Procedures
14.5 CUSTOMER COMMUNICATIONS

Thome has specific procedures regarding communications with owners and principals, which
primarily restricts direct communications to management level personnel or delegated individuals.
Specific procedures are in place for:
• Customer Inquiries
• Negative customer reactions to the quality of services provided

TSM Form 156 - "Customer Critique"
o File No.23.5
TSM Form 083 - “Sharing of Good Practices”
o File No. 19.2
 Distribution
Singapore Office
o Original Reports
o File Copies
 References
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
15. PURCHASING, COST CONTROL & ACCOUNTING

 Purpose
To ensure efficient and cost effective purchasing and accountability for funds
 Application
Singapore Office
 Responsibility
Managers
Staff
15.1 PURCHASING
Thome has implemented, and maintains detailed procedures for purchasing and follow-up of goods
and services ordered. Purchasing officers are responsible for coordinating and effecting the
acquisition of goods and services in cooperation with the fleet group managers. The HSSEQ System
details routines and procedures for requisition, obtaining quotations, cost efficiency and control,
acknowledgment, and verification.
15.2 COST CONTROL

Thome monitors the expenditure for goods and services so as to ensure that the total costs remain
within the limits of the budget agreed upon with its principals. Overruns of the budget due to
unforeseen or emergency expenses are advised, discussed and agreed upon with the principals.
Thome prepares annual budgets for each vessel under its management. The running costs are
continuously monitored with monthly review of actual costs against budget. On a quarterly basis, or
as otherwise agreed, a management report is submitted to our principals. This report compares
actual operating costs to-date with agreed budget by expense group i.e. manning, stores, supplies,
lube oil, repairs, maintenance, spares, renewals, insurance, management, and communication with
necessary comments to what is incurred in the actual costs. Where unforeseen but necessary
expenses are substantial and above the agreed budget, a revised budget for the year is prepared for
discussion and agreement by the principal. Cash flow planning is prepared as agreed upon with the
principals and will normally accompany the budget proposal.
15.3 SUBCONTRACTING
Subcontractors are selected and approved on the basis of qualification, availability, price, delivery
time, previous experience and the nature of the job to be performed. Engagements are defined in
written purchase orders or agreements. The agreements will contain a description of the products
and / or services ordered. They will identify and specify relevant standards, specifications, delivery
time, price, quality requirements and other applicable requirements.

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THOME Purchasing, Cost Control &
SHIP MANAGEMENT PTE LTD Accounting
Thome maintains records containing information on the main sub-contractors performance, services
and quality.
15.4 CONTRACTING
Contractual relationships with external suppliers and companies are concluded in written contracts.
Thome will endeavour to negotiate the best possible terms with regards to price, quality and service
for the benefits of its owners. All negotiated and contracted discounts and rebates will be credited to
the vessel's account.
• Thome will not favour any particular supplier of goods or services except those
that are ISO 14001 certified or offer environmentally friendly products and
services
Owner Principal Supplied Products and Services

• In the case of Owner or Principal supplied products and or services, relevant
procedures for verification, storage and maintenance will be made and
maintained
15.5 ACCOUNTING
Thome maintains a well organised and structured accounting section managed by a certified
accountant and staffed by qualified accountants.
• The accounting follows the standard of the International Accounting Standards
Committee and is in accordance with the relevant national laws, regulations and
standards where applicable
15.6 REPORTING
Each vessel has a separate budget and account.
• Thome monitors the costs versus budget, and reports on a regular basis the
financial status of each, and request funds from the principal

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THOME Purchasing, Cost Control &
SHIP MANAGEMENT PTE LTD Accounting

Ship Shore Administration Manual
 Distribution
Singapore Office
 References
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
16. TECHNICAL SUPPORT

 Purpose
To establish efficient and proactive technical support for managed vessels
 Application
Singapore Office
 Responsibility
Managers
16.1 TECHNICAL SUPPORT

The Technical Support given by Thome is divided into Fleet Group Sections each manned with a
Fleet Group Manager and a number of well qualified superintendents covering a range of 12 to 20
vessels. Technical support to the vessels is based on the following:
• A complete technical file covering all the ship's systems and technical
installations in the form of vendor documentation, yard drawings and test
reports
• Regular contact with each vessel, keeping the Fleet Groups updated with the
latest technical standard on each ship
• Monthly and yearly reports in addition to regular inspection visits to each vessel
• Specially issued Technical Procedures and Programs for Maintenance
Procedures and Reporting, Spare Parts Management etc.
• Internationally accepted codes, recommendations and standards
• Full compliance with IMO, National rules and regulations and classification
requirements
16.2 TECHNICAL FILES

Each of the vessels in the Thome Fleet has a set of technical documents and drawings. One set of
drawings is available on board; the other set is located in the Thome technical file. These sets are
equal and coded in the same manner for easy communication in the case of emergency.
Maintenance of the Thome file is the responsibility of the superintendent in charge of the particular
ship; this applies to all technical messages and procedures as well. Operational training and safety
matters will be overseen of by the Marine Department.

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SHIP MANAGEMENT PTE LTD Technical Support
16.3 EXTERNAL TECHNICAL ASSISTANCE

Thome maintains a register of companies that can give relevant technical assistance to its ships
regardless of location. External technical assistance may be used in addition to the technical support
and visits by Thome staff if the situation dictates.

Office Library
Ships Library
 Distribution
Singapore Office:
 References
MSM Master List 002 - "Standard Library"
MSM Master List 003 - “Standard Ship Software Inventory”
Ship Specific Damage Stability Services

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THOME MSM Document
17. MEASUREMENT, ANALYSIS AND IMPROVEMENT

 Purpose
To provide a process whereby fulfilment of policies, objectives and targets may be
measured and analyzed in order to improve performance
 Application
Shore Office
 Responsibility
HSSEQ Department
Managers
17.1 MEASURING AND MONITORING

Cargo
The HSSEQ System contains documented procedures for continual inspections of processes to
ensure compatibility of requirements and services provided. This ensures that Thome ship and crew
rendered services meet all management requirements concerning quality, safety and health, security,
environmental protection, and customer satisfaction. Any weak points identified because of the
inspections incorporated into the system may require preventive action to avoid non-conformities.
Cargo operations are monitored to check and ensure safety of the cargo and environment via
established operational procedures, which monitor:
• Any apparent damage to cargo
• Proper stowage and lashing
• Proper marking
• Completeness of necessary documents and data
• Ship stability and hull stress
• Discrepancies and non-conformities noted are documented, where possible jointly
with representatives of cargo interests, and corrective action agreed and taken.
Procedures are established to ensure cargo is regularly inspected with respect to:
o Outward appearance
o Proper stowage and lashing
o Completeness

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THOME Measurement, Analysis and
SHIP MANAGEMENT PTE LTD Improvement
Customer Satisfaction
The HSSEQ System has established procedures to ensure the satisfaction of our customers will be
periodically investigated and ascertained. This is accomplished through an annual customer critique
request.
Supplies
Deliveries onboard are monitored via established purchasing procedures. Goods are inspected in
accordance with documented procedures to detect any possible damage and ensure proper stowage.
The results of the inspections are recorded. Goods not conforming to required specifications cause
relevant reports (e.g. Storing Report, Safety Improvement Report) to be generated along with notice
to the parties concerned. Such goods are held pending clarification and decision regarding further
use.
Technical Data
Technical data including operational data is monitored by automatic control devices and verification
by personnel on watch. Records include log books, company forms, print outs of data, and data
stored electronically.
Ship Condition
The ships condition is monitored by regular Condition Surveys (e.g. Quarterly Condition Report)
which are periodically completely by sea staff and shore staff. Such condition surveys are evaluated
by the relevant staff of the shore based organisation. The condition of individual equipment is
measured and monitored via planned maintenance systems.
Safety and Environmental Protection

The HSSEQ System contains documented procedures to ensure the level of safety and
environmental protection onboard ships and as impacted by office functions, is continually monitored
through inspections and process oversight to ensure compatibility with HSSEQ System requirements.
This ensures that Thome ships and staff meet the specified requirements concerning quality, safety,
environmental protection. When deviations or non-conformities are identified, corrective and
preventive actions are initiated to maintain compliance with the HSSEQ System.
Shipboard and office operations are monitored to check and ensure safety and environmental
protection via established procedures, which monitor:
• Environmental performance verses environmental targets
• Safety during critical and essential operations
• Calibration of measuring instruments
• Use of measuring instruments
Periodical Inspections
• Thome managed ships are visited at regular intervals with about three to four
visits per year by a Thome superintendent or manager. During these visits, they
will conduct a survey of the vessel, (sailing with it if possible) and will report the
findings to the master and the management ashore.

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• The Marine Manager or other personnel appointed by him aim to visit each ship at
every 12 month intervals to concentrate on Safety, Environmental Protection,
Security and Operational matters.
• Every second year, tank vessels are scheduled for an external safety audit. A
professional safety audit company is called upon to conduct such an audit and
report to Thome’s management.
• All reports received from superintendents, in-house and external auditors,
classification or oil company inspectors will be investigated and dealt with in
accordance with statutory and commercial requirements, and in cooperation with
the management of Thome.
• During every marine inspection visit and internal audit, a bridge audit is to be
conducted based on TSM Form 065C
• Formal Safety Meetings are held with Officers and Crew during Shore
Management visits whenever possible, taking into consideration time constraints
and safe vessel operations
o Topics of discussion are to be listed in the superintendent’s visit report
cover page (TSM Form 064A) and suggestions for possible improvements
to the HSSEQ System which have been discussed are to be included
Shore Based Monitoring

Thome will review its Safety Policy to insure that it is in line with the most stringent internationally
recognised Safety Standards. The Marine Manager will review safety related reports from the vessel
and similarly from other relevant sources and take necessary steps to correct any deficiency as
quickly as possible. Accidents and near misses will be reported to Thome by the Master in
accordance with Thome's onboard instructions. All reported accidents and near misses are
thoroughly investigated by the HSSEQ Manager. He will report his findings with recommendations to
the Management for further action. Lessons learnt from the accident or near miss will be discussed
with the personnel involved by Management to avoid reoccurrence. The company aims to maintain
its vessels to the highest safety standards and in this respect, is committed to correct any deficiency
reported by any internationally accepted party. Any recommendations given as described above, not
implemented or acted upon within reasonable time, must be explained by the person-in-charge.
Monitoring Performance
• Ship Board Reporting
o The Master is to report defects onboard which could present a risk of
pollution without delay to Thome and the need for assistance from Thome
to rectify the defects. All pollution incidents, accidents and near miss
occurrences which could have caused pollution will be immediately reported
by the Master to Thome and others as per onboard instruction.
• Shore based Monitoring
o All reported accidents and near misses will be reviewed, analysed and
investigated by the Marine Manager. He will discuss relevant incident and
the lessons learnt with the personnel involved. Any proposals for
recommendation and prevention measures will be discussed with the
Master and other officers, with the aim to avoid similar incidents in the
future. These findings will be presented to the Management.

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Monitoring Quality
• Quality will be measured against results where improvement can be monitored in
the following
o Customer Complaints
o Off-hire
o Major non-conformities
o Vetting approvals
• Quality Targets
o Targets will be evaluated annually and issued via Circular
Monitoring of Audits
Thome uses a computerised and automated Fleet Status list for monitoring Internal ISM/ISPS Audits
and External ISM/ISPS Audits throughout the entire fleet. Example of this fleet status list is shown as
per below. The list is generally divided into 3 sections, the internal ISM/ISPS Audit, the external ISM
audit and external ISPS audit.
Internal QA / Security Audit
No. Vessels FG Vessel Type Takeover Date Date Due Location Auditor
1 Acoaxet Lady 5 FUEL OIL TKR 6-Dec-04 14/Jun/2007 Balongan, Indonesia SBM
2 Asia Express 1 5 RORO 15-Nov-05 02/Feb/2007 Bangkok SBM
3 Bitu Mountain 4 BITUMEN TKR 28-Jun-07
4 Bitu Sea 4 BITUMEN TKR 27-Aug-07
5 BM Bonanza 1 PROD TKR 17-Jul-07 06/Sep/2007 Suez -> Malta Branko
6 Bright Express 3 PROD TKR 1-Jan-95 23/Aug/2007 Port Klang BEN
7 Challenge Pioneer 1 PROD TKR 15-Jan-07 03/Apr/2007 Port Bury, UK IRW
32 Grand Fortune 3 CAPESIZE 19-Aug-05 08/Dec/2006 Due Qingdao RIC
For internal ISM/ISPS audits, the last internal audit date, location and initials of auditor is entered into
the fleet status list after every internal audit with the submission and approval of the internal audit
report submitted by the internal auditor. The “due” column as shown above is an automated column
which will display “due” in blue colour as an alert 3 months before the vessel is due for an internal
ISM/ISPS audit.
SMC - External Class
Class Expiry Status Mid Term Due Status SMC Plan Remarks
ABS 28/Apr/2010 29/Apr/2007 26/Apr/2008 Open Full term

DNV 09/May/2011 09/May/2008 07/May/2009 Full term
GL 28/Dec/2007 Expiring Interim
GL 27/Feb/2008 Interim
LR 16/Jan/2008 Expiring Interim
NKK 14/Apr/2012 15/Apr/2009 13/Apr/2010 Full term
NKK 09/Dec/2007 Expiring Short term

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ISPS - EXTERNAL
Class Expiry Mid Term Status Remarks
ABS 28/Apr/2010 29/Apr/2007 26/Apr/2008 Due

DNV 08/May/2011 08/May/2008 06/May/2009 OK
GL 28/Dec/2007 Due Interim
GL 27/Feb/2008 Due Interim
LR 16/Jan/2008 Due Interim
LR 08/Jun/2009 Renewal Intermediate done 13 Feb 07 @ Pasir Gudang
NK 10/Jul/2012 11/Jul/2009 09/Jul/2010 OK
There are four different type of external ISM/ISPS audits, Interim, Initial, Intermediate and Renewal.
Interim / Initial
As per the above, for vessels which we have just taken over, we will apply for an interim ISM audit
usually together with the interim ISPS audit with the RSO which the vessel is classed with. After the
issuance of the interim certificate for the vessel, the expiry date of the interim certificate will be
entered into the expiry column as per the example above. And type of SMC issued will be entered
into the SMC plan column which is automated to be shaded in pink for interim certificates. The
“status” column is automated to display “expiring” in orange as an alert 3 months before the vessel is
due for an initial audit.
Intermediate
Once a full term/short term SMC/ISSC has been issued in result of the initial ISM/ISPS Audit, the
expiry date of the certificate will be entered into the “expiry” column. The type of SMC/ISSC issued
will also be changed into Full Term / Short Term depending on the type of certificate issued. When
the expiry date of the full term certificate has been entered into the “expiry” column, the mid term due
date (intermediate ISM/ISPS audit window) will be automatically generated. The status column will
actually display “open” in orange as an alert when the intermediate ISM/ISPS audit window is open.
Short term certificates status are highlighted in yellow.
Renewal
Once the intermediate audit for the vessel has been carried out, the vessel will be will be converted to
“renewal” status which means once the date is in the 3 month window before the expiry date of the
certificate, the status window will display “expiring” in orange as an alert.
Monitoring using RSO information systems

Thome uses RSO Information Systems like DNV Exchange, ABS Record, Lloyd’s ClassDirect Live,
Class NK reminders via email etc. as an additional monitoring tool for external audits and surveys.
17.2 AUDITS
Thome carries out internal audits on a regular basis (refer SHE 13.1). The objective of audits is to
provide Thome management with a tool to carry out a systematic and independent analysis of
whether activities, service, work and related results comply with specified objectives and
requirements.

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Audit Plan
An audit plan is made annually by Thome's HSSEQ Department in cooperation with Thome
management. The audit plan includes schedules, units and vessels to be audited, scope of audit,
audit responsible and basis for the audit. Unscheduled audits may be initiated by the Directors or the
Director of Marine & HSSEQ. Audits will be carried out at a frequency commensurate with the status
and importance of work, activity or services being carried out. The audits will be performed by
personnel independent of the activity or area to be audited.
Execution of Audits
Audits may be a system audit; which examines adherence to the various elements of the HSSEQ
system, a procedures audit to see if the system has been implemented, or a product or service audit
to examine whether the service or the product meets the specified standards and requirements.
Audits will cover the office as well as the vessels and includes technical as well as administrative
units and activities. The main principles for the execution of audits will be:
• All office units and vessels may be subject to audits
• Audits may be carried out at any time
• Audits are carried out in accordance with written procedures (Check Lists)
• Persons being audited will be notified in advance.
• The findings will be presented to the management of the unit or vessel being
audited for a post audit meeting. The final report will reflect the common
understanding of the meeting and list any non-conformances identified.
Findings and Follow-up

Audits results are documented in a report to the person who requested the audit and to the Manager
or Master in charge of the unit or vessel being audited. Both Management and the ship's Master are
responsible for taking appropriate corrective action and to respond to any observations or remarks
made by the Auditor. All required corrective or preventive action will in turn be followed up by the
HSSEQ Department for verification of the implementation and effectiveness.
Procedures and special report forms and records have been established for describing non-
conformities, corrective and preventative actions and follow-up.
Control of Non-Conformity
• Corrective Action
o Corrective action can be broken down into the following categories:
o Immediate action is that required to be taken to rectify the immediate threat
posed by the non-conformance. Any defect rendering the vessel
unseaworthy must be corrected prior to departure and must be clearly
specified as such
o Long term corrective action where the identified root cause of the non-
conformance indicates a need to change procedures in order to prevent a
reoccurrence of the non-conformity
• Preventative Action

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• Immediate action aims to identify potential non-conformances before any

occurrence at an early stage. The HSSEQ System provides for periodic
inspections and audits as well as safety committee meetings to facilitate
preventative action.
Major Non conformity vs Minor Non conformity

Minor nonconformity is an observed situation where objective evidence indicates the non-fulfillment
of a specified requirement (e.g Company’s HSSEQ, Flag state requirements etc.). They have a
little likelihood of causing a breakdown of system control. It does indicate that there are occasional
lapses that must be formally addressed through corrective action. A Minor Non conformity may be
• Failure to conform to a requirement which (based on judgment and experience) is
not likely to result in safety management system failure
• A Single observed lapse or isolated incident
A Minor non conformity needs to be corrected by the due date as noted to a maximum of 90 days
Whereas, Major Non conformity is defined as an identifiable deviation that poses a serious threat to
the safety of personnel or the ship or a serious risk to the environment that requires immediate
corrective action or the lack of effective and systematic implementation of a requirement of the ISM
Code. A ship must correct all major non-conformities before departure
A Major Non conformity may be
• Total breakdown of system, control, or procedure. Absence of an ISM Code or
statutory requirement
• Any sub-standard condition or critical equipment breakdown of any equipment
which are listed in the Cargo Ship safety Certificates (Form E and Form R or
Form C, as applicable); the International Oil Pollution prevention certificate (
Form A or Form B, as applicable); International Sewage pollution Prevention :
International Air Pollution prevention certificate and all other such certificates
issued under the SOLAS, MARPOL and other IMO conventions
• A Number of minors related to the same clause
As soon as a Major non conformity is noted, master / auditor is required to immediately inform the
Designated person ashore. Under the supervision of the Auditor, the DPA and Senior
management, an immediate corrective action would be agreed to allow the Major non conformity to
be downgraded to a minor non conformity. The Vessel would be allowed to sail out or resume it’s
operations, once the corrective actions have been performed and confirmed to the satisfaction of
the Designated Person Ashore. Incase the major non conformity cannot be resolved immediately,
master / thome is required to notify the Flag state / Class society (as applicable)
Experience Feedback
Experience feedback from our clients, regulatory bodies, the vessels, internal units and other external
bodies will be checked in a systematic way in order to improve the quality of Thome's services.
• Channels of Feedback
o Through daily work
o Client contact
o Accident reporting

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o Complaints
o Audits findings and observations
o Class and statutory survey reports
o Other inspection report (i.e. oil companies, port authorities, insurance
companies)
o Vessels' reports
Examples of the type of information received will be:
• Information on the vessels, their equipment, machinery and performance
• Comments on services or performance
• Comments on the quality and management system
Analysis of information
Management is responsible for the analyses of information, for its significance individually as well as
on company level, and to convey the results to the relevant units or people concerned.
• The results from such evaluation may be used in the annual quality improvement
plan and the setting of objectives and targets
17.3 IMPROVEMENT
Improvement is measured and monitored in conjunction with the periodical management review.
Operational amendment of the HSSEQ System is a primary means of achieving improvement.
Continuous Improvement
Thome's HSSEQ System undergoes continual improvement through:
• Implementation of Safety and Health, Quality, Security and Environmental Policies
• Setting and achieving objectives and targets
• Assessing the results of audits and inspections
• Data analysis
• Implementation of corrective and preventative action

Management Review
Masters Reviews
 Distribution
Shore Office
o Copy Managers

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o Copy Masters
 References
International Ship and Port Facility Security (ISPS) Code
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ Manual
THOME MSM Document
18. CERTIFICATION, VERIFICATION AND CONTROL

 Purpose
To provide a process where by company activities are certified, verified and controlled in
accordance with accepted standards
 Application
All Thome Offices
 Responsibility
Marine & HSSEQ Department
Managers
18.1 VERIFICATION
The objective of verification is to confirm that an activity, a service or a product is in accordance with
specified requirements.
• Verification is a line manager responsibility, and it is carried out on all jobs when
required by the management.
• It is performed by appropriate qualified personnel independent of those
performing the activity. Normally verification will be an independent review and
check of selected parts, records and system. Verification will be documented.
18.2 SAFETY MANAGEMENT CERTIFICATION

Thome has been issued a Document of Compliance (DOC) that is valid for all the types of ships and
flags that are managed by the company.
• The DOC is issued by the relevant flag administration to certify the company's
HSSEQ Management System is approved and has fulfilled the safety
management requirements of the ISM Code.
• Every ship operated by Thome has likewise been issued a Safety Management
Certificate (SMC) in verification that required safety management procedures
have been implemented onboard in accordance with ISM Code requirements.
18.3 QUALITY MANAGEMENT CERTIFICATION

Thome has been issued a Quality Management Certificate by an accredited certification society.
• The Quality Management Certificate is issued to certify the company's HSSEQ
Management System has fulfilled the quality management requirements of the
ISO 9001:2008 quality management standard.

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SHIP MANAGEMENT PTE LTD Certification, Verification and Control
Implementation is verified by external auditors.
18.4 ENVIRONMENTAL MANAGEMENT CERTIFICATION

Thome has been issued an Environmental Management Certificate by an accredited certification
society.
• The Environmental Management Certificate is issued to certify the company's
HSSEQ Management System has fulfilled the quality management
requirements of the ISO 14001 environmental management standard.
Implementation is verified by external auditors
18.5 SECURITY MANAGEMENT CERTIFICATION

Thome has implemented the ISPS Code for the fleet with effect from 1st July 2004
• Every ship operated by Thome has been issued an International Ship Security
Certificate (ISSC) in verification that all required security measures have been
effectively implemented onboard in accordance with the ISPS Code
requirements

 Distribution
All Thome Offices
 References
International Ship and Port Facility Security (ISPS) Code
ISO 9001
ISO 14001
OHSAS 18001

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Main HSSEQ SYSTEM
THOME
Manual MSM Document
19. EMERGENCY PREPAREDNESS

 Purpose
To promote a high level of preparation for emergency situations
 Application
Singapore Office
 Responsibility
Managers
19.1 CONTINGENCY PLANNING

Thome has formulated various contingency plans that allow shore based management and shipboard
staff to deal with emergencies. The Thome’s HSSEQ System
• Identifies potential emergency shipboard situations, and has established
procedures for respond to them
• Has established programmes for drills and exercises to prepare for emergency
actions.
• Has established measures ensuring that the Company’s organization and
respond at any time to hazards, accidents and emergency situations involving
its ships.
This includes:
• HSSEQ System Emergency & Contingency Manual
• OPA 90 Vessel Response Plan
• MARPOL SOPEP
• MARPOL SMPEP
• U.S. Individual State Response Plans
• Ship Security Plans
These plans provide guidelines for which agencies and parties are to be alerted, depending on the
situation at hand. Emergency duties and responsibilities are defined along with action to be taken
depending upon the type of accident or incident.
A separate crisis room has been established in the Thome's Singapore office and is the company
emergency centre with direct telephone lines and fax.
Professional media consultants are retained by Thome as part of and to act as adviser to the shore
based contingency team

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SHIP MANAGEMENT PTE LTD Emergency Preparedness
19.2 EMERGENCY EXERCISES

The HSSEQ System contains procedures and details the type and frequency of emergency exercises
that must be carried out by shipboard and shore-based staff.
19.3 TESTING STANDBY ARRANGEMENTS

Onboard ship, the testing of standby arrangements is designed to ensure that a single failure does
not cause the loss of a critical ship function that could lead to an accident.
The HSSEQ System provides a list of critical equipment and systems and the planned maintenance
system, pre-arrival and pre-departure, as well as cargo and bunkering procedures, all designed to
ensure that standby arrangements are tested at appropriate intervals.

HSSEQ System Emergency & Contingency Manual
OPA 90 Vessel Response Plan
MARPOL SOPEP
MARPOL SMPEP
U.S. Individual State Response Plans
Ship Security Plans
 Distribution
Singapore Office
 References
OPA 90
ISPS Code
MARPOL

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Main HSSEQ Manual
THOME MSM Document
20. DESIGN & DEVELOPMENT

 Purpose
To define application of design and development standards
 Application
All Thome Offices
 Responsibility
Marine & HSSEQ Department
20.1 DESIGN AND, OR DEVELOPMENT

Currently Thome does not carry out any Design or Development activities. This particular chapter of
ISO 9001:2008 currently does not apply to Thome Ship Management Pte Ltd.

MSM Document 003 - Normative Reference
 Distribution
All Thome Offices
 References
ISO 9001:2008
ISO 14001:2004
OHSAS 18001:2007

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Main HSSEQ Manual 21st Century and beyond
THOME Office Job Description OJD Document

1. CHAIRMAN AND CHIEF EXECUTIVE OFFICER

 Reports
To The Board of Directors
 Inter-Relations
President
Managing Director
Chief Financial Officer
 Substitute
Managing Director
1.1 FUNCTIONS AND RESPONSIBILITIES

• Daily leader of Thome
• Member of Thome Board of Directors
• Strategies and plans
• Thome media spokesman
• Promotion (Marketing of Thome Group Services)
• Monitoring management proposals
 Authority
To initiate all necessary actions and make decisions to ensure the company meets its
objectives and targets.
 Interface
• Principals
o Build and maintain good relations
• Trade Organizations
• Staff
o Leadership
 References
Company policies, targets, & objectives

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2. MANAGING DIRECTOR
 Reports
Chairman and Chief Executive Officer
Board of Directors
 Inter-Relations
President
Director, Strategy and Support
Senior / Business Development Manager
Managing Director, ROHQ Manila
Chief Operating Officer, Tankers
Chief Operating Officer, Bulk
Senior Manager, Fleet Services
Financial Controller
Procurement & Supply Chain Manager
Fleet Group Managers
Crewing Manager
Senior Manager, Marine Standards & Vetting
Group HSSEQ Manager
Marine Manager
Insurance Manager
Group Human Resources Manager
Marine Systems / IT Manager
General Manager, Agency
Vessel Accounting Manager
Corporate Finance & Accounting Manager
 Substitute
As he delegates

• Executive Director of Thome Ship Management and Thome Marine Consultants
Boards
• Responsible for the short- and long term Health (Balance Sheet), Performance
(Profit & Loss) and Survival (Cash Flow) of the company

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THOME OJD Document No. 002
SHIP MANAGEMENT PTE LTD Managing Director
• Craft, review, update and (after approval from Board of Directors) execute
company strategy/business plan)
• Align organization with approved strategy; continuous review of structure,
positions and people to ensure the company can deliver on its business plan
• Yearly budgets and results, Quarterly Actuals and Full-Year Estimates Reports
• In charge of daily operations of the company
• Head of Emergency Response Team
• Thome Media Spokesman
• Liaison with Principals
• Promotion (Marketing & Sales of Thome Group’s Services)
• Management proposals (Focus on Full Technical Management) and
agreements
• Formulate policies and procedures, implementation and revisions of same
• Implement and maintaining Thome HSSEQ System in the organisation
 Authority
To initiate necessary actions and make decisions to ensure the company meets its
policies, objectives and targets.
 Interface
• Principals
• Trade Organizations
• Staff
o Leadership
 References

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3. MANAGING DIRECTOR – ROHQ MANILA / OWNER’S

REPRESENTATIVE
 Reports To
Chairman and CEO
Managing Director
 Inter-Relations
Managers
Principals
Shipboard Management Teams
 Substitute
Nil

General
• Act as Owner’s representative situated in Philippines
• Head of Thome Ship Management Pte Ltd Regional Operating Headquarter
(ROHQ) Manila
• Recommend improvements to office procedures
• Follow closely industry directions, suggest improvements to standards and
implement
• Maintain updated with upcoming new requirements
• Maintain good relations with P & I clubs and H & M underwriters. Regularly
analyze statistics with parties and discuss / propose corrective actions / training
• Discuss with management, short and long term goals
• Motivate peers to improve performance
Crewing
• Contact point for Principals related to Phil crewing and training
• Close working collaboration with Director Strategy and support
• In collaboration with Director Strategy and support, to follow up all relevant
AMOSUP CBAs, ITF / IMEC and changes thereto
• Advise / discuss policies to crew sourcing
• Visit crew agency offices and ensure that procedures as per company training
policies

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OJD Document No. 003
THOME Managing Director – ROHQ Manila /
SHIP MANAGEMENT PTE LTD Owner’s Representative
• Interview of potential new senior officers in collaboration with Crewing Manager
Marketing
• Working closely with Business Development Manager
• Working independently or as team, market crew and technical full management
services
• Discuss and advise on marketing strategies, prepare presentations and materials
• Build strong relations with existing customers and develop new business with new
customers
• Prepare and hold presentation of topics at conferences / seminars
• Hold review for clients at least once per year
Training
• Overall responsible for Thome’s training programs and training
• Close working collaboration with Director Strategy and support Training Managers
• He shall advise on training status needs and budgets
• Maintain updated and at the bow of marine training
• Review industry standards, what other major marine stakeholders are doing and
comply with implementing courses
• Closely cooperate with, inform and instruct crewing agents and ensure their
compliance with Principals training requirements and needs
• Evaluate training centers, facilities and course supported by relevant staff
• Monitor which schools and training establishments meet with national, flag state
and STCW endorsements
• Discuss with regulating / controlling bodies, operators / charterers and
classification societies and obtain recommendations on improvements to training
of personnel
• Implement a quality feedback loop from training centers and vessels. This
feedback will be evaluated and course curriculum amended accordingly
• Work with industrial market leaders within marine support to initialize training
courses, seminars etc. (Insurance / manufacturers / oil majors / regulating bodies
– Intertanko etc.)
• Analyze training contra cost savings which to be presented to management.
Training has to be justified
• Advice and propose on recruitment programs
• He shall be in charge of cadet / trainee programs

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THOME Managing Director – ROHQ Manila /
SHIP MANAGEMENT PTE LTD Owner’s Representative
 Authority
The Managing Director – ROHQ Manila / Owner’s Representative has the authority as
directed by the Chairman and CEO to act and make the necessary decision in all matters
related to his functions and responsibilities.
 Interface
• Classification Societies
o The Managing Director – ROHQ Manila / Owner’s Representative will
maintain a good relationship with governing / issuing / regulating bodies,
Seaman’s unions, classification societies and embassies, and act in the
best interest of the principals and Thome
• P & I clubs
• Staff & Crew
o Leadership
 References

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4. CHIEF OPERATING OFFICER, BULK / TANKERS

 Reports
Managing Director
 Inter-Relations
Chief Operating Officer, Tankers / Bulk
Director, Strategy & Support
Group HSSEQ Manager
Insurance Manager
 Substitute
Fleet Group Manager

• Responsible for the safe, environmental friendly, efficient and cost effective
management of the vessels on technical and crew management in accordance
with Thome’s HSSEQ System
• Responsible for working out vessels budgets and operate on same within the
agreed limit
• Member of Thome Emergency Response Team
• Part of Thome Senior Management Team
• Manage the Ship Management Department in accordance with Thome’s office
procedures and HSSEQ System
• Direction of operations of vessels in the division with regards to technical,
marine and crewing control.
• Manage the vessels to a standard that will ensure they meet oil major vetting
and port state control requirements
 Authority
The Chief Operating Officer, Bulk / Tankers shall have the authority within approved
budgets and plans and as directed by the Managing Director to take all required
decisions to ensure safe, pollution free and cost effective operation for the vessels on
management.

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SHIP MANAGEMENT PTE LTD Chief Operating Officer Bulk / Tanker
 Interface
• Principals
• Build and maintain good relations
 References
• Company policies, targets, & objectives
• Principals
• Managers Update and assist as needed
• Staff & Crew Act promptly on sensitive matters and complaints, and in the best
interest of both the principal and Thome.
 References

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5. CHIEF FINANCIAL OFFICER

 Reports
Chairman and CEO
Board of Directors
 Inter-Relations
Director / Senior Manager, Projects
Managing Director
Chief Operating Officer (Tanker & Bulk)
Managing Director, ROHQ
Fleet Personnel Manager
Business Development Manager
Group HSSEQ Manager
Accounting Manager
Human Resource Manager
Insurance Manager
Marine Systems/IT Manager
Senior Accountants
 Substitute
Nil

• Director of Finance of the Thome Group of Companies and of the Singapore
incorporated companies for which Thome provides corporate services. This
includes the Philippine companies.
• Part of Thome Senior Management Team
• Compliance with legal and statutory requirements under Singapore regulations
• Financial management by overseeing the Accounts and HR & Admin teams
• Review of management agreements
• Formulate policies and procedures, implementation and revisions of same
• Promotion and marketing of Thome services

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SHIP MANAGEMENT PTE LTD Chief Financial Officer
 Authority
The Director of Finance has the authority as directed/delegated by the Chairman and
Chief Executive Officer to make the required decisions in financial, corporate and
contractual matters.
 Interface
• Build and maintain good relations with principals, authorities and other external
organization relevant to his/her functions and responsibilities
 References

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6. DIRECTOR OF STRATEGY & SUPPORT

 Reports
Chairman and CEO
Managing Director
 Inter-Relations
Managers
Principals
Crewing Agents
 Substitute
Crewing Manager

• Responsible for all crewing matters within the Thome Group in compliance with
Thome’s HSSEQ system
• Prepare crewing budgets and follow-up, keeping the Chairman and CEO
informed about changes
• Assist in preparing crew cost estimates for new manning projects including full
management
• Market crewing services for full or crew managed vessels
• Implementation and maintenance of Thome HSSEQ System in his section
• Contact with principals, suggest changes in vessel manning
• Recruitment and re-employment of all senior and junior officers or crew
regardless of nationality
• Contact with Seamen's Unions. Negotiate CBA's and present to the Managing
Director for final approval
• Interviewing of potential new senior officers
• Approve promotions
• Verify that the insurance cover as required for the officers and crew is according
to the CBA or the individual contract is in line with the vessel's P&I coverage
• Control the drug and alcohol testing for all vessels
• Liaise with Principals in matters regarding senior officers, crew disputes
• Be prepared to visit Ships with a particular crew problem for investigation
• Collation of Crew P&I claim documents

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SHIP MANAGEMENT PTE LTD Director Of Strategy & Support
• Follow up all relevant CBA's, inclusive ITF, IMEC and affiliated unions'
requirements, terms and conditions and changes if any. Notify as necessary
• Ensure that the Master is informed and holds a copy of the CBA in question
• Propose wage levels, terms and conditions for personnel not under CBA
coverage
• Attendance onboard at take over of a crew management vessel, full or partially
manned, brief Owners representatives and officers about Thome’s procedures,
practices and the CBA
• He will advise the Chairman and CEO, Fleet Group Managers and Marine
Training Manager on training status needs
• He will appoint crewing agents and ensure their compliance with Thome training
requirements and needs
• He will monitor and appoint medical institutions to perform pre or post medical in
accordance with Thome requirements and standards
• Negotiate and approve crewing agent’s fees
• He should give advice and propose on Cadet, Trainee and recruitment
programs
• Appoint and monitor performances of marine travel agents worldwide (sea staff
only)
 Training Required
• Crew Information System Training
 Authority
The Director of Strategy & Support has the authority as directed by the Managing
Director to act and make the necessary decision in all Thome crewing matters related to
his functions and responsibilities.
 Interface
o The Director of Strategy & Support will maintain a good relationship with
principals, labour unions, authorities, crew agents and training centres, and
act in the best interest of the principals and Thome
• Staff
o Leadership
 References

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7. BUSINESS DEVELOPMENT MANAGER

 Reports
Chairman and Chief Executive Officer
Managing Director
 Inter-Relations
Directors
Marine Managers
 Substitute
Nil

• Promotion and marketing of Thome services in Japan, Korea and Taiwan and
towards Japanese and Korean clients in Singapore
• Assist with preparation of promotion material and advertising
• Preparing and follow-up quotation and management proposals as directed by
the Managing Director
• Any other duties as directed by the senior management
 Authority
The Business Development Manager shall have the authority as directed by the
Managing Director to take the required actions for promoting Thome services.
 Interface
o The Business Development Manager shall establish and maintain good
relations with Thome’s existing as well as potential new principals in Japan,
Korea, Taiwan and Singapore
• Staff
o Leadership
 References

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8. SENIOR MANAGER, MARINE STANDARDS & VETTING

 Reports To
Chairman and CEO
Managing Director
COO – Tankers
 Inter-Relations
Directors
Senior Managers & Fleet Group Manager
 Substitute
HSSEQ Manager
Marine Manager – Bulk Fleet.

• Member of Thome Senior Management’s Senior Management Team
• Review Thome policies regularly and propose revisions if necessary
• Review, maintain and update TMSA in line with current industry best practice
• Develop and monitor progress of action plans for continuous improvement
based on TMSA assessment and guidelines
• Maintain Oil Major, principal and industry association to ensure good relations.
Direct point of contact for the Oil Majors and a direct link between Thome Senior
Management team and the Oil Majors.
• Attend industry and safety forums
• Define targets and focus efforts on safety and environmental performance in
areas where maximum benefit and improvement can be obtained
• Responsible for ensuring that principals are notified of any dangerous situation
or potentially dangerous situation where an environmental or safety impact may
arise from the operation of the ship
• Establish proactive safety campaigns to encourage and develop a strong safety
culture within the company
• Analysis of inspection results in order to identify trends and produce statistics
• Liaise with the vessels on Marine and Vetting related issues.
• Member of Informal Tanker Operators Safety Forum
• Interface with other Departments

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THOME Senior Manager, Marine Standard &
SHIP MANAGEMENT PTE LTD Vetting
• Promotion and Marketing of Thome services

• Assist the Fleet groups in New Takeovers with related to marine / QA
Implementation activities.
• Responsible for all vetting activities and SIRE / CDI and Rightship inspection
follow-up within Thome
• Support all Fleet Groups on operational issues as applicable
• Ensure vessel compliance with all international marine requirements
• Responsible for all on board Incident and prepare Incident Investigation and
Root Cause Analysis reports as directed by the MD / COO. Maintain records of
all Incident Investigations and status of all corrective and preventive action
recommendations
• Arrange 3rd party inspections onboard Thome fleet vessels including pre-
vetting, incident investigation, audit, QA implementation and safety training
• Monitor status of navigation audits
• Conduct senior officer briefings within the Thome framework
• Support all Thome vessels in applying company policy
• Give guidance to Masters/Navigational officers in nautical matters. Responsible
to maintain the navigational standards on board Thome vessels. Responsible
for ensuring the procedures as required by the Procedure Ownership document
are kept updated and regularly reviewed.
• Liaise with contracted training agencies
• Responsible for planning and conducting Shore based emergency Drills Ensure
Emergency Response Activities and initiatives are implemented both on board
and in office. Maintain records of lesson learned and action taken subsequent to
drills.
• Fleet support on UKC; Hot work, Passage plan and other areas that may
require an office risk assessment prior to their initiation.
• Internal Auditors Course
• Risk Assessment Course
• Incident Investigation and Analysis Course
• 3 yearly Incident Investigation refresher training
 Authority
To ensure that compliance with Thome’s policy are maintained in the office and onboard
vessels on full technical management.
Within approved budgets and plans, and as directed by the COO , to take all required
decisions to ensure safe, pollution free and cost effective operation for the vessels on
management.

Approved by DPA/DMR
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THOME Senior Manager, Marine Standard &
SHIP MANAGEMENT PTE LTD Vetting
 Interface
• Principals
• Oil Majors and Industry Associates
• Industry bodies, such as OCIMF, BIMCO and INTERTANKO
• Vessel inspection companies
• Agents
• Towage Companies
• P&I Clubs
• Ships Crews and Office personnel
o Leadership and guidance
 References

Approved by DPA/DMR
Page 3 of 3

9. MARINE MANAGER
 Reports
Managing Director
 Inter-Relations
Managers
Group HSSEQ Manager
 Substitute
Marine & HSSEQ Superintendent

• In charge of Marine and Operations departments
• Responsible for all vetting activities and sire inspection follow-up within Thome
• Monitor and support all vessels on operational issues
• Ensure vessel compliance with all international marine requirements
• Implementation of Thome Policy as directed by Group HSSEQ Manager
• Liaise with Insurance and Claims Manager with regards to outstanding claims
directly associated to incidents and cargo quality. Ownership of status remains
with Insurance and Claims Manager
• Assist Group HSSEQ Manager in the development and progress monitoring of
action plans for continuous improvement based on TMSA assessment and
guidelines
• Assist Group HSSEQ Manager in the analysis of inspection results in order to
identify trends and produce statistics
• Prepare Incident Investigation and Root Cause Analysis reports as directed by
the Group HSSEQ Manager. Maintain records of all Incident Investigations and
status of all corrective and preventive action recommendations
• Assist the Group HSSEQ Manager in the development and implementation of
Safety and Inspection initiatives
• Arrange 3rd party inspections onboard Thome fleet vessels including pre-
vetting, incident investigation, audit, QA implementation and safety training
• Maintain Oil Major, principal and industry association to ensure good relations
• Attend industry and safety forums

Approved by DPA/DMR
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SHIP MANAGEMENT PTE LTD Marine Manager
• Monitor status and planning of Marine Superintendent vessel inspections and

navigation audits
• Conduct Safety, Quality and Environmental audits and Pre-vetting inspections
• Conduct senior officer briefings within the Thome framework
• Support all Thome vessels in applying company policy
• Give guidance to Masters/Navigational officers in nautical matters
• Liaise with contracted training agencies
• Assist Group HSSEQ Manager with training and presentation topics, focused on
the in house seminars in Croatia and Manila
• Monitor the movement of all Thome vessels
• Assist Group HSSEQ Manager with Emergency Response Activities and
initiatives
• Assist with post fixture activities if required
• Ensure that group provides Port, Passage and War information for all vessels
sailing into problematical areas
• Ensure that group provides MSDS data when called upon outside of the
standard MSDS documentation onboard
• Fleet support on UKC and other areas that may require an office risk
assessment prior to their initiation, such as hot works
 Authority
The Marine Manager has the authority as directed by the Group HSSEQ Manager,
including, but not limited to, liaison with owner principals in his capacity as Marine
Manager, he is to act, as he deems necessary in matters concerning all marine
operations, vetting, navigational, safety and pollution prevention matters.
He is to ensure all crews, fleet technical groups and office subgroups maintain and
operate the fleet upholding the highest level of professionalism and safety at all times.
He is to support and encourage adherence of industry, statutory and safety initiatives to
both improve safety standards and quality of operation for all onboard and in the office.

Approved by DPA/DMR
Page 2 of 3
SHIP MANAGEMENT PTE LTD Marine Manager
 Interface
• All Oil Majors
• All Principals
• Industry bodies, such as OCIMF, BIMCO and INTERTANKO
• Vessel inspection companies
• Agents
• Towage Companies
• P&I Clubs
• Ships Crews and Office personnel
 References

Approved by DPA/DMR
Page 3 of 3

10. SENIOR / MARINE & HSSEQ SUPERINTENDENT

 Reports
Marine Manager
Group HSSEQ Manager
 Inter-Relations
Fleet Group manager
Superintendents
 Substitute
Appointed Marine & HSSEQ Superintendent

Reporting to Senior Manager, Marine Standards & Vetting:
Reporting to Marine Manager:
• Assist in coordinating, arranging and timely follow up Oil Major Vetting Inspections
as directed.
• Prepare Oil Major Vetting Inspections status reports for principals on a weekly
basis or as directed.
• Updating of Thome Oil Major Vetting Inspections Database as directed.
• Ensure all OCIMF, Q88 and other vessel information questionnaires, as required
by principals, are maintained up to date at all times, including all certification and
vetting status updates, as directed.
• Attend vessels to conduct Marine Inspections and pre-vetting inspections or
vetting assistance as directed. Ensure follow up of all deficiencies noted during
vessel attendance is recorded and filed in the common drive.
• Conduct annual onboard navigation audits, preferably during a short voyage.
Input navigation audit results into the navigation audits database and follow up on
all deficiencies and defects to closure.
• Assist in the investigation and root cause analysis of accidents.
• A member of TSM Emergency Response Team.
• Liaise with principals regarding safe vessel operations.
• Assist in arranging external safety audits and onboard training by co-coordinating
with the appointed audit or training company.
• Maintenance of the Office Library.

Approved by DPA/DMR
Page 1 of 3
THOME Senior / Marine & HSSEQ
SHIP MANAGEMENT PTE LTD Superintendent
Reporting to Group HSSEQ Manager:

• Assist in the implementation of Thome Ship Management’s Health, Safety,
Security, Quality and Environmental Policies including sailing onboard for short
voyages for onboard implementation of the HSSEQ System for new vessels.
• Assist in periodical management review of Thome HSSEQ system, record
findings from the reviews and propose actions if necessary.
• Assist in maintenance and updating of the HSSEQ Management System.
• A member of the internal Marine & HSSEQ audit team.
• Assist in establishing annual ISM & ISPS audit plans, arrange and co-ordinate
internal audits, take part in audits and follow-up correction actions.
• Assist, arrange and co-ordinate external ISM & ISPS audits.
• Assist in the investigation and root cause analysis of accidents, marine casualties
and near misses.
• Review Corrective Actions, Preventive Actions and Recommendations from
investigation and analysis of accidents, marine casualties and near misses.
• Assist, arrange and coordinate table top exercises and emergency drills.
• Assist in preparation, implementation and maintenance of office and vessel’s
contingency plans.
• Liaise with the vessels in safety, navigation, operations, health, quality, security
and environmental matters, including monthly response to vessels relating to
Vessel Monthly Safety Reports and Near Miss Reports.
• Follow up to closure of all Port State Control observations.
• Assist in reviewing all safety-related reports from the vessels and other similar
reports from other sources.
• Monthly Safety meeting review and Verification of TSM 094B
• Risk Assessment, monitoring & evaluation
• Training plans for STS, VOC, VGP, ODS, SEEMP etc
• Off-hire records
• Incident Investigation and Root Cause Analysis Course
 Authority
The Marine & HSSEQ Superintendent has the authority as directed by Senior Manager,
Marine Standards & Vetting, Marine Manager or Fleet Group Managers or Group
HSSEQ Manager

Approved by DPA/DMR
Page 2 of 3
THOME Senior / Marine & HSSEQ
 Interface
• Principals
o Follow up of principal’s or charterer’s complaints
o The Marine Superintendent shall liaise with Masters and Superintendents in
operation, safety and pollution prevention matters.
 References

Approved by DPA/DMR
Page 3 of 3

11. MARINE COORDINATOR

 Reports To
Marine Manager
 Inter-Relations
Managers
Marine & HSSEQ Superintendents
Principals
Oil Majors
 Substitute
Marine Superintendent

• Arranging and monitoring the progress of vessel vetting inspections from initial
request to final close out and approval, including communications to the vessel,
oil majors, vessel agents and relevant internal departments
• Assist with the planning and record keeping of Marine Department ship visits
and inspections in accordance with the Company’s vessel inspection
programme requirements
• Maintain Marine Department Calendar and Weekly Planning
• Attend Marine Department meetings, record minutes and distribute as required
• Assist in updating Marine Action Plans
• Assist with invoice processing as required
• Assist with upkeep of office library, charts and publications
• Assist with updating, checking and maintaining the OCIMF Vessel Particulars
Questionnaires (VPQ), updating internal records, customer and the SIRE
databases as appropriate
• Maintaining the various departmental files, records and databases, distributing
data to appropriate personnel as instructed / required
• Monitoring information flow from the fleet to the department to ensure all
necessary information updates are received
• Monitoring incoming mail from ships and correct distribution within office
• Monitor and record acknowledgements from the fleet
• Compose and produce letters / cover sheets to ships and outside parties as
required

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Marine Coordinator
• Dispatch departmental mails

• Assist with production of required marine department statistics
• Assist with the documentation required for Management Reviews
• To maintain and update all Fleet Notices in the library on monthly basis
• To ensure office library on intranet and library are current
• General administration work as required
• Microsoft Office Courses
 Authority
The Marine Coordinator has the authority as directed by the Marine Manager to act in
accordance with her responsibilities to ensure the efficient administration of the Marine
Department
 Interface
o The Marine Coordinator will maintain a good relationship with governing /
issuing / regulating bodies, classification societies and embassies, and act
in the best interest of the principals and Thome
• Oil Majors
• Staff
 References

Approved by DPA/DMR
Page 2 of 2

12. DESIGNATED PERSON ASHORE

 Reports To
Chairman & CEO
Managing Director
COO Tanker Fleet
COO Bulk Fleet
 Inter-Relations
Highest Level of Management
Senior Managers
Managers
 Substitute
Alternate Designated Person Ashore

• Responsible for effective implementation of HSSEQ System
• Authority for reporting non conformities and observations to the highest level of
management
• Verify and monitor all Safety and pollution prevention activities in the operations of
each ship This monitoring should include, at least, the following internal processes
o Communication and Implementation of Safety and Environmental Protection
Policy
o Evaluation and review of effectiveness of HSSEQ System
o Reporting and analysis of Non conformities, Accidents and hazardous
occurrences
o Organizing and monitoring of Internal Audits
o Appropriate revisions to the HSSEQ System
o Ensuring that adequate resources and shore based support are provided
• Liaise with Highest level of Management to ensure adequate resources and
shore-based support. These include
o Personnel resources
o Material resources
o Any training required
o Clearly defined and documented responsibility and authority

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Designated Person Ashore
Designated Person should have undergone training relating to safety management
elements in compliance with the requirements of the ISM Code, particularly with regards
to
• Knowledge and understanding of the ISM Code
• Mandatory rules and regulations
• Applicable codes, guidelines and standards as appropriate
• Assessment technique of examining, questioning, evaluating and reporting
• Technical or operational aspects of senior management
• Appropriate knowledge of Shipping and Shipboard operations
• Effective Communication with Shipboard Staff and Senior management
• Participate in at least one marine-related management system audit
 Authority
The Designated Person Ashore has the authority to act as necessary to ensure that
compliance with Thome’s HSSEQ System is maintained in Thome Ship Management,
Singapore and onboard vessels on full technical management. This includes
o Ensuring Company support to the Master of each Ship
o Presenting ISM Matters at any time to the highest level of management
o Requesting Support for ISM Matters from the highest level of Management
o Requesting assistance for ISM matters from all company Staff
o Accessing all Safety and Environment relevant information
 Interface
o He shall liaise with external audit organisations such as Inter-Manager,
DNV, LR, NK, ABS, GL in connection with Thome’s Quality Assurance,
Environmental, Occupational Health and Safety Management System
Certification
• Flag Administrations and Port States
o As required for audit and inspection process
• Liaise with US Qualified Individual in OPA 90 matters and Vessel Response Plan,
and Maritime Administration in safety and environmental protection matters
• Staff & Crew
 References

Approved by DPA/DMR
Page 2 of 2

13. GROUP HSSEQ MANAGER

 Reports To
 Inter-Relations
Senior Managers
Managers
HSSEQ Superintendents
 Substitute
Asst HSSEQ Manager (Document Control)
Lead Auditor (Records Control)

• In charge of Safety and Health, Quality, and Environmental Protection
• Periodical management review of Thome’s HSSEQ system, record findings
from the reviews and propose actions if necessary.
• Management representative and coordinator for ensuring and verifying that
Thome's HSSEQ System is properly implemented and maintained.
• Review Thome policies regularly and propose revisions if necessary Review
and concur adequacy of corrective actions from investigation and analysis of
accidents, marine casualties and near misses
• Liaise with the vessels in safety and health, quality, security and environmental
matters
• Establish annual audit plans, arrange and co-ordinate internal audits, take part
in audits and follow-up correction actions.
• Arrange and co-ordinate external audits
• Analysis of audit and inspection results in order to identify trends and produce
statistics
• Liaise with Sr Manager Marine Standards & Vetting And Marine Manager (Bulk
Division) for Incident Investigation and Root Cause Analysis reports. Review
and concur adequacy of corrective actions from investigation and analysis of

Approved by DPA/DMR
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SHIP MANAGEMENT PTE LTD Group HSSEQ Manager
• Monitoring new rules, regulation and amendments to these and evaluate

consequences and actions if necessary Prepare list of revisions and valid
documents in Thome HSSEQ system regularly and distribute to all concerned
• Keep records of distribution of controlled documents
• Co-ordinate analysis of experience feedback and evaluation of the results
• Formulate policies, procedures and revisions within the framework of the
Thome's objectives and policies
• Implementation and maintenance of Thome HSSEQ system
• ISO 9001/14001/18001 Lead Auditor
• Internal Auditors / Lead Auditor
• Risk Management
• Incident Investigation and Analysis
 Authority
The Group HSSEQ Manager has the authority to act as necessary to ensure that
compliance with Thome’s HSSEQ System is maintained in Thome Ship Management,
Singapore and onboard vessels on full technical management.
 Interface
o The Group HSSEQ Manager shall liaise with external audit organisations
such as Inter-Manager, DNV, LR, NK, ABS, GL in connection with Thome’s
Quality Assurance, Environmental, Occupational Health and Safety
Management System Certification
• Liaise with US Qualified Individual in OPA 90 matters and Vessel Response Plan,
and Maritime Administration in safety and environmental protection matters
• Staff & Crew
 References

Approved by DPA/DMR
Page 2 of 2

14. HSSEQ BRANCH MANAGER

 Reports To
Managing Director
Group HSSEQ Manager
 Inter-Relations
Managers
 Substitute
Marine Manager on general issues
Marine & HSSEQ Superintendent

• In charge of the HSSEQ implementation in ROHQ Manila
• Under direction of the Group HSSEQ Manager, responsible for safety, health,
quality, security, and environmental protection
• Periodical management review of Thome’s HSSEQ system, record findings
from the reviews and propose actions if necessary
• Maintenance and implementation of Thome's HSSEQ System
• Assist Group HSSEQ Manager in review of Thome policies and implementation
of revisions
• Assist Group HSSEQ Manager in the development and progress monitoring of
action plans for continuous improvement based on TMSA assessment and
guidelines
• Assist Group HSSEQ Manager in the analysis of audit and inspection results in
order to identify trends and produce statistics
• Member of Thome ROHQ Emergency Response Team
• Prepare Incident Investigation and Root Cause Analysis reports as directed by
the Group HSSEQ Manager. Maintain records of all Incident Investigations and
status of all corrective and preventive action recommendations
• Assist the Group HSSEQ Manager in the development and implementation of
Safety and Inspection initiatives
• Review and concur adequacy of corrective actions from investigation and
analysis of accidents, marine casualties and near misses
matters

Approved by DPA/DMR
Page 1 of 3
SHIP MANAGEMENT PTE LTD HSSEQ Branch Manager
• Establish annual audit plans, arrange and co-ordinate internal audits, take part
in audits and follow-up correction actions
• Arrange and co-ordinate external audits
• Arrange and coordinate emergency drills
• Monitoring new rules and regulations and amendments to these and evaluate
consequences and actions if necessary
• Prepare list of revisions and valid documents in Thome HSSEQ system
regularly and distribute to all concerned
• Keep records of distribution of controlled documents
• Co-ordinate analysis of experience feedback and evaluation of the results
• Assist Group HSSEQ Manager in formulating policies, procedures and revisions
within the framework of the Thome's objectives
• Promotion and Marketing of Thome services
 Authority
The HSSEQ Branch Manager has the authority to act as necessary to ensure that
compliance with Thome’s HSSEQ System is maintained in the ROHQ Manila office and
onboard vessels on full technical management.
 Interface
o The HSSEQ Manager shall liaise with external audit organisations such as
Inter-Manager, DNV, LR, NK, ABS, GL in connection with Thome’s Quality
Assurance, Environmental, Occupational Health and Safety Management
System Certification
• Liaise with US Qualified Individual in OPA 90 matters and Vessel Response
Plan, and Maritime Administration in safety and environmental protection
matters
• Staff & Crew

Approved by DPA/DMR
Page 2 of 3
SHIP MANAGEMENT PTE LTD HSSEQ Branch Manager
 References

Approved by DPA/DMR
Page 3 of 3

15. HSSEQ SUPERINTENDENT

 Reports To
Group HSSEQ Manager
 Inter-Relations
Fleet Group Management Team
 Substitute
Lead Auditor

• Thome HSSEQ System conformance onboard & in office
• Conducting Shipboard and Office Internal HSSEQ audits
• Assist in preparation and conduct of Thome Office Document of compliance,
ISO 9001/14001 – OHSAS, TMSA and other such Audits / Inspections
• Assist in preparation, arrangement and conduct of Shipboard ISM / ISPS & ISO
9001/14001 – OHSAS Audits
o Assist External auditors as directed by Group HSSEQ Mgr
o Liaison with Class / Flag authorities to ensure certification documentation
• Assist in periodical management review of Thome HSSEQ system, record
findings from the reviews and propose actions if necessary
• HSSEQ monitoring in relation to Safety, Health & Environment related records
such as Drill / Exercises, recycling records, Accident-incident reports,
investigation and analysis and corrective actions records etc
• Report Failures and Review corrective actions from investigation and analysis of
matters
• Alternate Member of Thome Emergency Response Team in Group HSSEQ
Manager absence
• Assist in monitoring Flag State / PSC MOU and other regulatory requirements
and evaluate consequences and actions if necessary
• Maintaining & Monitoring the HSSEQ Key Performance indicators (HSE reports)
as required by Thome, owners and other parties
• Assist in completing HSSEQ related questionnaires / queries from Third –party
• Assist in maintenance and revisions of Thome HSSEQ System
• As directed by Group HSSEQ Manager

Approved by DPA/DMR
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SHIP MANAGEMENT PTE LTD HSSEQ Superintendent
• Accident Investigation and Analysis Course
 Authority
The HSSEQ Superintendent has the authority to act in the capacity of a Superintendent
to ensure that compliance with Thome’s HSSEQ System is maintained
 Interface
o The HSSEQ Superintendent shall liaise with external audit organisations
like Inter-Manager, DNV, LR, NK, ABS in connection with Thome’s Quality
Assurance, Environmental Management, Occupational Safety and Health
Management System Certification.
o The Security Superintendent should maintain good relations with Port
States, Classification Societies and recognised security organisations in
connection with the submission, approval and execution of security plans
• Principals
o Report detentions and corrective actions
matters
• Staff & Crew
o Audit, organization, and conformance
 References

Approved by DPA/DMR
Page 2 of 2

16. ASST HSSEQ MANAGER

 Reports To
Group HSSEQ Manager
 Inter-Relations
Staff
 Substitute
HSSEQ Administrator

• Thome Office Fire Warden / MOM approved First Aider
• Preparation, arrangement and conduct of External and Internal ISM / ISO Audits
for office & Vessels
o Providing adequate notice/ guidance to Vessels for the Audit - inspection
o Providing adequate notice to Office staff for the Audit - inspection
o Liaison for appointment of the Internal Auditor
• Liaison with Classification Society / Flag authorities for
o Conduct & Closure of ISM / ISO 9001/14001 – OHSAS Office Audits
o Conduct & Closure of ISM / ISO 9001/14001 – OHSAS Shipboard Audits
o Maintenance of Office ISM / ISO 9001/14001 & ISPS certification.
• Thome HSSEQ monitoring in relation to Audits & inspection conduct, reports
and closure
o Liaising with Class / Flag authorities for the approval of Corrective Action
plans. Monitoring the closure of Non compliances within due dates.
o Maintaining records for Company & Ships Port state inspection profile
• Thome HSSEQ System documentation & records management. Assisting
Senior management for updating & maintaining Office HSSEQ presentations
• Member of (responsible for maintaining records for)
o Thome’s Quarterly Management review meetings
o Thome’s Office safety meetings
• Assist in completing HSSEQ related questionnaires / queries from Third –party
• Maintaining & Monitoring the HSSEQ Key Performance indicators (HSE reports)
as required by Thome, owners and other parties.

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Assistant HSSEQ Manager
• Assist Group HR department in regards to HSSEQ familiarization presentations

during the ‘New Employee Orientation’ program.
• Assist & guide Admin departments in regards to the Office HSE compliance.
• Preparation / collection and setting up of HSSEQ System manual bi-annual
updates
o Monitoring the receipt / approval & revision of HSSEQ system manuals as
per System revision requests (TSM 201)
o Tracking system updates in Office HSSEQ dedicated drives and Shipboard
Soft copies
• Maintaining Accounts / Purchase orders / Work orders invoices etc of all
HSSEQ related processes
• Thome’s Customer Critique Conduct / Analyzing and presenting the results to
Senior management
• Conduct Crew HSSEQ Training
• Assist in implementation and maintenance of Thome HSSEQ system
• As directed by Group HSSEQ Manager & Director, Strategy & Support
• Occupational First Aid provider
 Authority
The Asst HSSEQ Manager has the authority as directed by the Director, Strategy &
Support and Group HSSEQ Manager to act in accordance with his/her responsibilities
 Interface
• Principals
• Staff & Crew
 References

Approved by DPA/DMR
Page 2 of 2

17. HSSEQ ADMINISTRATOR / ASSISTANT ADMINISTRATOR

 Reports To
Assistant Manager, HSSEQ
 Inter-Relations
Staff
 Substitute
HSSEQ Secretary

• Assist in safety, quality, security, and environmental protection matters
• Assist in verifying that Thome's HSSEQ System is properly implemented and
maintained
matters
• Take part in audits and follow-up correction actions
• Assist in preparing HSSEQ materials for vessel takeovers
• Assist in entering near miss reports, accident/incident reports, suggestions for
improvement forms and inspections/audits reports into Ocean Manager
• Assist in implementation and maintenance of Thome HSSEQ system
• Assist in implementation and maintenance of Ocean Manager
• Maintenance of the HSSEQ Management System
• File HSSEQ related reports
• Assist HSSEQ Department in maintaining and filing of QA files, SOPEP,
SMPEP, DOC, SMC files
• Assist in any other administrative duties when called upon

Approved by DPA/DMR
Page 1 of 2
THOME HSSEQ Administrator / Assistant
SHIP MANAGEMENT PTE LTD Administrator
 Authority
The HSSEQ Admin Assistant has the authority as directed by the Group HSSEQ
Manager & HSSEQ Assistant Manager to act in accordance with his / her responsibilities
 Interface
• Principals
• Staff & Crew
 References

Approved by DPA/DMR
Page 2 of 2

18. CREWING MANAGER

 Reports
Functional Reporting: Director, Strategy & Support
Line Reporting: Applicable Chief Operating Officer Tankers / Bulk
 Inter-Relations
Managing Director
Crew on assigned fleet
Crewing Executives
Group Strategic Crewing
Thome Group appointed Manning Agents
Key Account Ship owners / Principals
Technical & Marine operations
Relevant Authorities
 Substitute
Other Crewing Managers or Assistant Crewing Managers

• Ensure the highest level of crew management performance excellence in
accordance with STCW, oil major, flag state requirements as meeting the high
crewing standards of Thome Group.
• Be part of the Thome Group Crewing Management Team as form part of the
applicable Thome Ship Management Operations Management Team.
• Being the Manager for dedicated Key Account Team of Crewing Staff.
• Key Account Management of assigned Principals.
• Pursue agreed individual as department ‘SuccessFactor’ SMART goals as agreed
each year with the applicable COO and the Director Strategy & Support.
• Arrange and coordinate crew travel arrangements with appointed / approved
marine travel providers and ensure all marine crew travel in / out bound is booked
via COMPAS.
• Compliance with Thome Group crew training matrix applicable each rank / each
vessel as ensure compliance with possible oil major or a Ship owner's crew matrix
requirements.
• Audit & Vetting performance monitoring and preparation for vetting in close liaison
with in-house Marine, Operations & Technical Departments.
• Select, recruit, retain as rotation plan all crew / ranks on dedicated fleet.

Approved by DPA/DMR
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SHIP MANAGEMENT PTE LTD Crewing Manager
• Prepare and keep updated key account crewing strategy paper, crew cost budget
assumption paper as 12 months rolling rotation plan for top 4 officers for each
assigned vessel / key account owner.
• Key account function towards dedicated owners always pursuing customer
service excellence on crewing relevant services / functions including regular crew
status updates towards each owners, preferably each week.
• Monthly Ship visits whenever possible on assigned fleet when passing
Singapore.
• Proactively focus and ensure retention of own officer pool assigned fleet.
• Always ensure strict Thome HSSEQ crewing ADMIN compliance.

• Crew e-data ownership and admin on assigned fleet in COMPAS.
• Handling of visas and flag state endorsements / certificates.
• Other crew matters as directed by the applicable COO as Director, Strategy
&Support.
• Assure crew cost account coding and monthly crew cost reporting and monitoring
in ‘Qlikview’ with qualifying comments / corrective actions on crew cost variance.
• Verification of crew qualifications/documentation/Visas prior to any joining.
• Preparation of yearly crew budgets for each assigned key account / vessel.
• Keep contact with officers on vacation as relevant.
• Monitoring and Admin of crew P&I and/or medical claim documentation.
• Checking & coding of crew costs including agents’ crew cost related
disbursements.
• Prepare, hand-in and comply with monthly Crewing Department ‘Rightship’
checklist.
• Handling visas, CBAs and flag required certificates and ensure compliance.
• Co-ordinate drug and alcohol testing for assigned vessels.
• Verification of crew qualifications/documentation prior to joining.
• Visit manning agents and conduct internal audits.
• As per Thome Group Crewing Function staff training matrix.
 Authority
Authority as directed by the applicable COO and/or Director of Strategy & Support to act
in accordance with his/her responsibilities to ensure the efficient administration of all
crew ADMIN functions safely, within regulations and as per Company procedures.

Approved by DPA/DMR
Page 2 of 3
SHIP MANAGEMENT PTE LTD Crewing Manager
 Interface / References
• All Relevant Stakeholders.
• Company HSSEQ policies, Directives, CBA’s as agreed targets & objectives.

Approved by DPA/DMR
Page 3 of 3

19. SENIOR CREWING EXECUTIVE / CREWING EXECUTIVE /

JUNIOR CREWING EXECUTIVE
 Reports
Key Account Crewing Manager
 Inter-Relations
Crew on assigned fleet
Thome Group appointed Manning Agents
Key Account Ship owners / Principals
Technical & Marine Department
Relevant Authorities
 Substitute
Other Key Account Crewing Managers or Assistant Crewing Managers

• Ensure the highest level of crew management performance excellence in
accordance with STCW, oil major, flag state requirements as meeting the high
crewing standards of Thome Group.
• Management of assigned Vessels/ Principals.
• Pursue agreed individual as department ‘SuccessFactors’ SMART goals as
agreed each year with the Key Account Crewing Manager.
• Arrange and coordinate crew travel arrangements with appointed / approved
marine travel providers and ensure all marine crew travel in / out bound is booked
via COMPAS.
• Compliance with Thome Group crew training matrix applicable each rank / each
vessel as ensure compliance with possible oil major or a Ship owner's crew matrix
requirements.
• Audit & Vetting performance monitoring and preparation for vetting in close liaison
with in-house Marine, Operations & Technical Departments.
• Select, recruit, retain as rotation plan all crew / ranks on dedicated fleet.
• Prepare and keep updated key account crewing strategy paper, crew cost budget
assumption paper as 12 months rolling rotation plan for top 4 officers for each
assigned vessel / key account owner.
• Key account function towards dedicated owners always pursuing customer
service excellence on crewing relevant services / functions including regular crew
status updates towards each owners, preferably each week.

Approved by DPA/DMR
Page 1 of 2
THOME Senior Crewing Executive / Crewing
SHIP MANAGEMENT PTE LTD Executive / Junior Crewing Executive
• Monthly Ship visits whenever possible on assigned fleet when passing

Singapore.
• Proactively focus and ensure retention of own officer pool assigned fleet.
• Always ensure strict Thome HSSEQ crewing ADMIN compliance.

• Crew e-data ownership and admin on assigned fleet in COMPAS.
• Handling of visas and flag state endorsements / certificates.
• Other crew matters as directed by the Key Account Crewing Manager.
• Assure crew cost account coding and monthly crew cost reporting and monitoring
in ‘Qlikview’ with qualifying comments / corrective actions on crew cost variance.
• Verification of crew qualifications/documentation/Visas prior to any joining.
• Preparation of yearly crew budgets for each assigned key account / vessel.
• Keep contact with officers on vacation as relevant.
• Monitoring and Admin of crew P&I and/or medical claim documentation.
• Checking & coding of crew costs including agents’ crew cost related
disbursements.
• Prepare, hand-in and comply with monthly Crewing Department ‘Rightship’
checklist.
• Handling visas, CBAs and flag required certificates and ensure compliance.
• Co-ordinate drug and alcohol testing for assigned vessels.
• Verification of crew qualifications/documentation prior to joining.
• Visit manning agents and conduct internal audits.
• As per Thome Group Crewing Department staff training matrix
 Authority
Authority as directed by the Director Strategy and Suport and the Key Account Manager
to act in accordance with his/her responsibilities to ensure the efficient administration of
all crew administration functions safely, within regulations and as per Company
procedures.
 Interface / References
• All Relevant Stakeholders
• Company HSSEQ policies, Directives, CBA’s as agreed targets & objectives.

Approved by DPA/DMR
Page 2 of 2

20. FLEET GROUP MANAGER

 Reports
 Inter-Relations
Director, Strategy and Support
Group HSSEQ Manager
Marine Manager
Vessel Controller
Procurement & Supply Chain Manager
Crewing Manager
Insurance Manager
Master and Chief Engineer
 Substitute
Appointed Superintendent

• Responsible for implementing and maintaining safe, cost-efficient and
environmental operational standards in compliance with Thome’s HSSEQ System
of a given Fleet
• Manage the assigned Fleet Group in accordance with the Thome HSSEQ and
current office procedures
• Day to day management and leadership of a team of dedicated and experienced
superintendents.
• Monitor the vessels performance trend and take necessary remedial actions to
optimize operations.
• Advise Master and Chief Engineer directly on important issues
• Plan, manage, execute and monitor repairs, dry dockings and conversions within
agreed budgets
• Ensure the quality of work in the group complies with customer expectation and
complies with recognized ship management standards
• Ensure instructions given to staff in the Fleet Group are being followed up and
adequately recorded for future reference

Approved by DPA/DMR
Page 1 of 3
SHIP MANAGEMENT PTE LTD Fleet Group Manager
• Ensure that staff are filing all correspondence according company policy
• Review and approve bi-annual, tri-annual or quarterly management reports as
agreed with each Principal, as well as Superintendent visit reports and ensure
these are sent out within the agreed time
• Co-ordinate preparation of Annual Operating Budgets for each vessel and present
this to Senior Management for approval within the time limits
• Review and approve all financial reporting to the Owners on a monthly basis or as
deemed necessary/agreed with the Owner or the Chief Operating Officer.
• Ensure that the Senior Officers onboard the ships are kept updated on budget
deviation and initiate corrective action in co-operation with the ship as required
• Preparing and following up quotations and project proposals
• Report matters, which may become Insurance cases to the Insurance Manager
immediately and agree on further reporting. Assist Insurance Manager in the
preparation of the required claim documentation
• Oversee that purchase of spare parts and consumables within the Fleet Group
are been carried out in compliance with Company policy and assess major
purchasing orders, which require Fleet Group Manager’s authority
• Be part of the Emergency Response Team, ref. Thome Contingency Plan
• Provide input to the Manning Department on recruitment of Senior Officers for the
assigned vessels as well as rotation planning.
• Interaction with various departments in a constructive manner, crewing,
accounting, marine etc
• Actively participate in training and education of new superintendents, & other staff
as required, joining Thome.
• AMOS Database Training
• Leadership Training depending on back ground and experience
 Authority
The Fleet Group Manager shall have the authority, within the approved budgets and the
level of authority assigned to the position, to take all required decisions to ensure the
ship’s are operated cost-efficient and in compliance with the current Thome procedures
and the HSSEQ System.
 Interface
• Fleet Group Manager should endeavour to establish good and correct contacts
with customers, vendors, agents and suppliers, and contribute positively to
enhance human relations internally in the Fleet Group and within the Company
• The Fleet Group Manager should maintain close contact with the vessel Owner or
his representative.

Approved by DPA/DMR
Page 2 of 3
SHIP MANAGEMENT PTE LTD Fleet Group Manager
• The Fleet Group Manager is to keep the Chief Operating Officer duly informed
about all communication with the Owners and any other ongoing matter of
significance.
• He should ensure good contact with flag state authority, classification society,
shipyards and other major vendors.
• Staff, both direct reports and supporting staff from other departments.
 References

Approved by DPA/DMR
Page 2 of 3

21. SENIOR / TECHNICAL SUPERINTENDENT

 Reports
Fleet Group Manager
 Inter-Relations
Group HSSEQ Manager
Marine Manager
Vessel Controller
Purchaser
Crewing Executive / Manager
Insurance Manager
Masters
Chief Engineers
 Substitute
Fleet Group Manager & appointed Superintendent

• Responsible for implementing and maintaining a safe, cost efficient and
environmentally sound operation standard in compliance with Thome’s HSSEQ
System for a given number of vessels
• To manage the daily operation of the number of vessels assigned to him in
accordance with Thome’s HSSEQ System
• Plan, manage, monitor and execute vessels repairs, dry dockings and
conversions within agreed budgets
• Monitor the vessels performance trend and take necessary remedial actions to
optimize vessel’s operations.
• Arrange and follow up repairs and services
• Advise Masters and Chief Engineers on important matters
• Follow up the onboard maintenance system (AMOS), monitor the status and act
on overdue items
• Evaluate and monitor the required reporting from the vessels, act as required
and inform other office sections and external bodies as is relevant
• Follow up class and statutory certification status, condition of class and arrange
for the necessary surveys and inspections (flag state, certification for Panama
Canal etc.)

Approved by DPA/DMR
Page 1 of 3
SHIP MANAGEMENT PTE LTD Senior / Technical Superintendent
• Visit vessels regularly (at least three times a year), prepare visit reports and
follow up with closure of deficiencies observed
• Prepare biannual, triannual or quarterly management reports, as agreed with
each Principal, for the Fleet Group Manager’s approval.
• Coordinate with the assigned vessels and prepare the dry docking specification
for the Fleet Group Manager’s review. Submit the specification to yards for
quotations, evaluate the received quotations and present them to the Fleet
Group Manager
• Attend the dry-docking, discuss shipyard invoicing before presenting same to
the Fleet Group Manager and/or Chief Operating Officer for approval
• Prepare docking report
• Maintain strict cost control of the Annual Operating Budget for each of the
assigned vessels.
• Review monthly cost control and approve monthly financial reports before
sending to Fleet Group Manager for review.
• Assimilate input from the assigned vessels as well as other relevant
departments and prepare each vessel’s Annual Operating Budget.
• Monitor the requisitions generated from the vessel to ensure that they are
submitted in a timely manner. Follow up with the Purchasing Department for
delivery of ordered items on board.
• Approve invoices for payment
• Liaise with the Insurance Manager (or Principals) in H&M claims handling.
Provide technical input, if required, for P&I Claims (cargo and crew).
• Part of Thome’s emergency response team (mainly for the vessels within the
Fleet Group)
• Follow up reported deficiencies and non-conformities from vetting inspections,
port state control, audits and flag state inspections and keep the Marine &
HSSEQ department advised of corrective action and closure
• Make performance evaluations of Masters and Ch. Engineers assigned to the
vessel under supervision.
• Provide input to the Manning Department on recruitment of Senior Officers for
the assigned vessels.
• Interaction with various departments in a constructive manner viz. crewing,
accounting, marine etc.
• Actively participate in training and education of new superintendents joining
Thome.
• Substitute the Fleet Group Manager in his absence.
• AMOS Database Training

Approved by DPA/DMR
Page 3 of 3
SHIP MANAGEMENT PTE LTD Senior / Technical Superintendent
• Internal Auditor Course
 Authority
The superintendent shall have the authority, within the limits assigned to the position and
as directed by the Fleet Group Manager to make the required decisions to ensure that
the vessels he is responsible for are operated safely, cost efficiently and pollution free in
accordance with the Thome HSSEQ System, procedures and as agreed with the
Principal. The Superintendent may approve purchase orders and invoices according to
Chart of Authority.
 Interface
• The Superintendent shall maintain good relations with Principals, suppliers,
vendors, class societies, authorities, shipyards, charterers keeping in mind the
interests of Thome and Thome’s Principals
• Staff
• Leadership
 References

Approved by DPA/DMR
Page 3 of 3

SHIP MANAGEMENT PTE LTD No.022
22. SENIOR MANAGER, FLEET SERVICES

 Reports
Managing Director
 Inter-Relations
Directors
Fleet Groups
Managers of Departments
 Substitute
Nil

• To monitor the speed & consumption of all vessels to comply with respective
Charter party requirements.
• To assist in finding ways to regulate the Fuel Consumption and thus efficient
operation of all vessels.
• To take an overview of the planned dockings in a calendar year and analyse
performance of contracted shipyards.
• To assist the Fleet Groups in the generation of ship specific Docking
Specifications
• To coordinate the induction of new tonnage into the company by way of making all
the necessary arrangements prior until take over.
• To enhance the usage of the AMOS program within the Fleet Groups and serve at
the focal point for resolution of ship-shore issues with the program.
• To take the lead in ensuring the inspection regimes and maintenance
requirements are in line with the updated Statutory and Classification Society
requirements.
 Authority
The Senior Manager, Fleet Services shall have the authority as directed by the
Managing Director to take the required actions for promoting Thome services.

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Senior Manager, Fleet Services
 Interface
• The Senior Manager shall establish and maintain good relations with Thome’s
existing as well as potential new principals all over the world.
• All Thome Staff
• Leadership
 References

Approved by DPA/DMR
Page 2 of 2

23. TECHNICAL COORDINATOR, FLEET SERVICES

 Reports To
 Inter-Relations
Fleet Services Staff
Thome Group Technical Department
Thome Business Development Group
Thome Marine Consultants
Principals
 Substitute
Senior Secretary

Vessel Takeovers
• Organize the take over \meetings and promulgate relevant information to relevant
departments within the Thome Group.
• Monitor and coordinate the functions of the various departments involved in the
induction of new tonnage into the Fleet.
• Follow up with Principals for the induction of new tonnage into the Fleet.
• Follow up with external bodies; Classification Societies, Flag States, Shipyards
etc for the induction of new tonnage into the Fleet.
Technical Documentation
• Liaise with Classification Societies and promulgate relevant Class and Statutory
Requirements as per their validity
• Liaise with various equipment makers to keep Technical Letters up to date.
• Maintaining the various files, records and databases, distributing data to
appropriate personnel as instructed / required
• Assist with monitoring and standardisation of Routine Vessel and Management
Reports.
Dockings
• Monitor the projected dockings in each Fleet Group during each calendar year
• Assist each Fleet Group for standardisation of each Docking Report
• Keep track of docking costs per Fleet Group, Vessel Size and Shipyard

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Technical Coordinator, Fleet Services
AMOS
• Work with TMC for coordination of PMS Database construction and
implementation on board.
• Keep records of updates in the AMOS Database as per Technical Letters from
OEM, Classification Societies, and Statutory Requirements etc.
Miscellaneous
• Monitoring of various Fleet Services provided for the Thome Group and filing of
relevant documentation.
• Maintain the Fleet Services Calendar and Weekly Planning
• Organize Meeting with 3rd Party Vendors/Suppliers as applicable to Fleet
Services
• Attend relevant Fleet Services meetings, record minutes and distribute as
required
• Assist in updating S&P Action Plans
• Compose and produce letters / cover sheets to outside parties as required
• Dispatch mail from Fleet Services as required
• Assist with production of required Fleet Services statistics for Audit purposes
• General administration work (including ticketing & hotel)
 Authority
The Technical Coordinator has the authority as directed by the Senior Manager to act in
accordance with her responsibilities to ensure the efficient administration of the Fleet
Services
 Interface
• Flag State Offices
• Equipment Manufacturers
• Staff
 References

Approved by DPA/DMR
Page 2 of 2

24. HUMAN RESOURCE MANAGER

 Reports
Chairman and CEO
Managing Director
 Inter-Relations
Directors
Managers
Office Staff
 Substitute
Human Resource Executive

• Head of the Human Resource Section
• Plan, organise and manage the human resource functions of the Company.
Formulate recruitment, training and development, employee benefits and
personnel policies
• Plan, organise and manage the office administration of the Company and
participate in formulating the administrative policies of the Company, including
evaluation and use of IT solutions in office administration
• Devise procedures to ensure proper flow of information and communication
channels, including e-filing, are employed within the Company
• Ensure Company personnel policies and procedures are disseminated and
adhered to by all staff
• Arrange staff recruitment for line managers
• Conduct new employee orientation for Managers and Executive staff
• Oversee on-the-job training for administration staff
• Prepare letters of appointments, employment contracts, confirmations,
promotions, termination, dismissal, resignation acceptance, retirements,
retrenchments, etc.
• Apply to Singapore Immigration for employment and dependant passes for
foreign employees and their family
• Arrange for temporary hotel accommodation or serviced apartments for foreign
employees
• Carry out performance appraisal exercise and consolidate the performance
appraisal forms from all Sections to be given to the Managing Director

Approved by DPA/DMR
Page 1 of 3
SHIP MANAGEMENT PTE LTD Human Resource Manager
• Prepare the required tax clearances for non-citizen employees, and notify Inland
Revenue on the cessation of these employees
• Oversee the SDF grants and claims on SDF-approved courses approved by the
management
• Process staff loans, course attendance and sponsorships
• Review and update job descriptions for the administration staff, also the
procedures stated in the personnel and office administration in the Office
Administration Manual
• Maintain an up-to-date Employee’s Personal Data file
• Implement and maintain Thome HSSEQ System in the Section
• Prepare the quarterly information updates to vessels, companies and to internal
staff
• Office insurance - to arrange appropriate insurance covers for the office,
equipment and all of Thome employees as directed or advised by Managing
Director
• To arrange for submission of all legitimate claims as soon as or upon receipt of
original paid invoices from Accounts Section
• To monitor and record all various claims and its eventual submission and or
settlement and closure of claim files
• To coordinate with the General Manager to ensure the requirements and
conditions of the insurance underwriters are met and dealt with efficiently and
effectively
• Review and administration of staff medical and office insurance
• To prepare annual insurance budgets for all office insurance as required by
Chief Accountant
• Administer and maintain an up-to-date Thome Public Address Book
• Review the maintenance and leasing contracts for office equipment and
communications providers
• Prepare the tenancy agreements and stamp duty charges (including renewal)
for office and for expatriates’ housing
• Oversee the smooth running of telex, fax and telephone systems in the office
• Arrange the purchase and renewal of approved publications, office equipment,
communication equipment, stationery and corporate souvenirs
• Coordinate, review and renew promotional activities such as advertisement for
the company
• Update the Fixed Assets Register and the Loan Records of Office Equipment
and or Communications
• Provide administrative support to the IT Section
• Ensure office premises are well maintained at all times
• Cover the duties of Human Resource & Administration Executive in her absence

Approved by DPA/DMR
Page 2 of 3
SHIP MANAGEMENT PTE LTD Human Resource Manager
 Authority
The Human Resource Manager has the authority as directed by the Chairman and CEO
to act in accordance with her or his functions and responsibilities to ensure an efficient
office and human resource administration.
 Interface
• Staff
o Leadership
 References

Approved by DPA/DMR
Page 3 of 3

25. HUMAN RESOURCE AND ADMINISTRATION EXECUTIVE

 Reports
Human Resource and Administration Manager
 Inter-Relations
Staff
 Substitute
Available Staff

• Supervise and ensure that the respective duties of the Administration Assistant,
Receptionist, Telex Operators and Office Assistants are properly carried out
• Ensure proper training is provided to all the secretarial and administrative staff
working at the Front Desk, Admin Area and Communications Area
• Co-ordinate and ensure there is an adequate pool of secretaries providing
secretarial and administrative support in the office
• Ensure administrative instructions issued by the Director of Administration /
Personnel & Administration Manager are received and adhered to by the
administrative staff
• Arrange recruitment advertisements for permanent and temporary placements
as and when directed
• Arrange for cash advances for employment or dependant pass related
immigration matters and stamp duty for expatriate housing, etc.
• Prepare enclosures for letter of appointments and employment contracts for
new employees
• Conduct new employee orientation for administrative support staff level
• Apply for SDF grants or claims on SDF-approved courses, etc.
• Update personnel particulars, staff leave and medical leave records, and any
personnel-related matters
• Oversee the monthly billing system administration for overseas telephone calls,
faxes and telexes
• Ensure SingTel bills and the monthly returns for overseas telephone calls,
faxes, telexes and postage are properly verified and are submitted on time to
Accounts Department
• Compare the telex communications costs received from SingTel against the
telex costs generated from the billing system
• Ensure the information and rates for IDD telephone and telex are updated for
our billing software

Approved by DPA/DMR
Page 1 of 3
THOME Human Resource & Administration
SHIP MANAGEMENT PTE LTD Executive
• Arrange ticketing and visas for office staff who are required to travel for
business and annual leave passage
• Oversee the requisition, purchase (with approval) and issue of office stationery
and computer supplies to all Departments
• Ensure there is an adequate stock of office stationery (including papers, office
letterheads and continuation sheets and envelopes) and toners for both printers
and photocopiers in the office at all times
• Ensure an annual inventory is done for office stationery and computer supplies,
corporate souvenir items and office furniture and equipment
• Source for competitive prices for office stationery, computer supplies, corporate
souvenir items, office equipment, communication, works and services
• Arrange printing of name cards, office letterheads, continuation sheets,
envelopes, TSM brochures and materials
• Monitor the expenses incurred for office stationery, computer supplies,
photocopying charges, staff medical expenses, staff recruitment
advertisements, etc., and any other expenses as and when directed
• Prepare the quarterly Staff Duty Roster for administrative support staff
• Renew approved maintenance agreements for office equipment and
communications, etc.
• Arrange and coordinate for storage and retrieval of documents to and from
warehouse as and when required
• Arrange and oversee the office cleaning by external contractor on a quarterly
basis
• Cover the duties of Personnel and Administration Manager in her absence
• Assist Administration Manager / Executive in the personnel and office
administration including typing and filing
• Process all incoming mail including crew mail. Place mail in respective buff
folders for Department Heads and Senior Executives and in the pigeon holes for
respective vessels
• Collect and distribute the incoming and outgoing mail at least twice a day
• Ensure invoices for approval and payment are separately placed in plastic
folders. Ensure the invoices tray is cleared at least twice a day
• Process the monthly requisition, purchase (with approval) and issue of office
stationery and computer supplies to respective Departments
• Provide Admin Area training to new administrative staff. This includes the
processing of incoming and outgoing mail, ordering and issuing of stationery
and computer supplies, use of office requirements, communications, etc.
acceptance, recording, delivery and sending of courier items and documents,
etc.
• Ensure there is an adequate stock of office stationery (including papers, office
letterheads, continuation sheets and envelopes) and toners (both for printers

Approved by DPA/DMR
Page 2 of 3
THOME Human Resource & Administration
SHIP MANAGEMENT PTE LTD Executive
and for photocopiers) in the office at all times. It should not fall below the critical
stock level
• Ensure an annual inventory is done for office stationery and computer supplies
and corporate souvenir items, etc., and any other office inventory as and when
directed
• Source for competitive prices for office stationery and computer supplies,
corporate souvenir items, etc.
• Monitor the expenses incurred for office stationery and computer supplies,
photocopying charges, office refreshments, etc., and any other expenses as
and when directed
• Collect mail from Hong Leong Building when the female Office Assistant is on
leave or not available
• Cover the duties of Receptionist in her absence
 Authority
The Human Resource and Administration executive has the authority as directed by the
Human Resource and Administration Manager to act in accordance with his
responsibilities to ensure efficient office administration.
 Interface
• Staff
 References

Approved by DPA/DMR
Page 3 of 3

26. MARINE TRAINING MANAGER

 Reports
Managing Director – ROHQ Manila
Director of Strategy and Support
 Inter-Relations
Managers
Crew
Crewing Agents
 Substitute
Nil

• In Charge of all training within Thome
• He shall in cooperation with the Managing Director of ROHQ and the Director
Strategy and support advice on training needs and propose budget for training
• He will provide information to senior management on relationship between
training and recruitment, staffing needs and the use of new technology
• He will keep updates on IMO/STCW requirements on which schools and
training establishments meet national, Flag State and STCW standards. He will
visit relevant schools and training centers in the Philippines to evaluate their
effectiveness
• He will ensure that courses and qualification files in regards to training are
entered into CIS
• He will provide monthly training reports
• Oversee the introduction to Thome HSSEQ System and ISM code for signing
crew in Manila
• He shall keep the Director Strategy and support updated pertaining crew
training and present status of required training
• Keep the training matrixes updated and maintained
• He shall report to the Managing Director of ROHQ regarding his day to day
activities as well as all training matters in general
• He shall coordinate with the Managing Director of ROHQ and the Fleet
Personnel Manager regarding training needs on board
• Initiate and develop new training courses in cooperation with the Managing
Director of ROHQ and Director Strategy and support based on upcoming needs

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Marine Training Manager
• He is in charge of the In-house Cadet Training program and selection of cadets

in the Philippines
• He shall keep agents world wide updated and advised about training plans and
follow up execution
 Authority
The Marine Training Manager has the authority as directed by the Managing Director of
ROHQ. The Marine Training Manager shall act within the scope of his functions and
responsibilities to ensure proper training and certification of Thome’s officers and crew.
 Interface
o The Marine Training Manager will maintain a good relationship with the
training centres used by Thome.
• Staff
o Leadership
 References

Approved by DPA/DMR
Page 2 of 2

27. FRONTLINE QUALITY SAFETY COACH

 Reports To
Frontline Fleet Group Manager
 Inter-Relations
Managing Director
Chief Operating Officer (Tanker and Bulk)
Group HSSEQ Manager
Marine Manager
Frontline Fleet Group Technical Superintendents
HSSEQ Superintendents
Frontline Masters, Officers and Crew
 Substitute
Appointed substitute by Frontline Fleet Group Manager

Main Tasks
• Focus on the role of the shore organization in promotion of safety through
human factors
• Communicate project status to fleet group
• Provide practical and theoretical training in QualitySafety initiatives to shore
staff involved with the Frontline fleet as directed by the Frontline Fleet Group
Manager
• Provide practical and theoretical support related to the QualitySafety activities
onboard Frontline vessels
• Motivate and coach senior management onboard towards facilitating
QualitySafety activities
• Motivate crew members onboard towards participating in QualitySafety activities
• Monitor the quality of on-board activities and report to top management with a
copy to Frontline
• Provide a quarterly report to Frontline on project status
Responsibilities onboard vessels

• Plan and carry out visit to each vessel twice a year

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Frontline Quality Safety Coach
• Hold opening meeting and explain his role to all crew

• Be present at daily work meetings
• Offer guidance for the implementation of crew resource management factors in
daily work routines
• Discuss QualitySafety work with crew members
• Discuss QualitySafety status with Captain including feedback from
conversations with crew members
• Prepare report from visit to vessel
Tools for QualitySafety Coach (Provided by Frontline)

• Portfolio of Material to be used for training
• Fixed agenda for visit
• Guidelines for conversations with crew
• Guidelines for conversations with Master
Frontline will provide training to the appointed QualitySafety coaches along with a
portfolio of materials to be used ashore and onboard Authority
 Authority
The HSSEQ Superintendent has the authority to act in the capacity of a Superintendent
to ensure that compliance with Thome’s HSSEQ System is maintained and ensure the
compliance of ISPS code in the office and onboard vessels on full technical
management.
 Interface
The QualitySafety Coach will interface with all shore based and seagoing personnel
involved with the Frontline vessels.
 References
Frontline QualitySafety targets and objectives

Approved by DPA/DMR
Page 2 of 2

28. INSURANCE & CLAIMS MANAGER

 Reports
Managing Director
Director of Finance
 Inter-Relations
Group HSSEQ Manager
Crewing Manager
Fleet Group Manager
Marine Manager
Human Resources Manager
Technical Superintendent
 Substitute
Nil

• Head of Insurance Section
• To arrange appropriate insurance conditions and covers (H&M, P&I, etc) with
Thome, TSMI and crewing agents as co-insured for all full management vessels
as per the Management Agreement and as directed by Owners and Senior
Management, and monitor the validity of the policies
• To prepare and arrange for renewals of full management vessels insurance
covers as directed by Owners and Senior Management and check that
subsequently issued insurance policies reflect the same
• Obtain relevant information for those vessels where the Owner places cover
directly
• To prepare annual insurance budgets for full management vessels under
Thome as or when requested and update when renewal completed
• To coordinate with the various in-house departments and sections and the
insurance underwriters and brokers in the event of a hull and machinery claim
and its eventual submission of the claim. All H&M surveyors' reports to be
made available to Fleet Group Section and all warranties and conditions
affecting insurance cover to be brought to the attention of the Chief Operating
Officer and Fleet Group Manager

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Insurance & Claims Manager
• To monitor and record all hull and machinery and P&I claims and its eventual
submission and or settlement and closure of claim files
• To monitor all crew P&I claims and its eventual submission and or settlement
and closure of claim files
• Ensure TSMI, Thome and their crewing agents are named as co-insured under
full management ship insurance policies as per management agreement
• To coordinate with the insurance underwriters, P&I clubs and brokers to ensure
that operational needs and requirements of the various in-house sections,
vessels and Owners pertaining to insurance and insurance related surveys are
met and dealt with smoothly
• To coordinate with the Fleet Group section and Crewing Section to ensure the
requirements and conditions of the insurance underwriters and P&I clubs are
met and dealt with efficiently and effectively
• To liaise and coordinate with the Fleet Group Section and Operations Section in
connection with hull or cargo claims and that franchises are accrued
appropriately if agreed by the owners with the Accounts Department.
• To liaise and coordinate with management and marketing concerning new
projects and insurance indications as and when required. To approach our
insurance brokers to obtain insurance indications for project costing, if required
• Vessels entering Thome management
o To ensure appropriate insurance rule books and list of agent’s books’ are
forwarded to vessels for their perusal. To ensure that the vessels have the
required insurance related certificates and to monitor vessel's schedule if
Certificate of Financial Responsibility (CFR) or CLC and Tovalop are not
forwarded in time
• For vessels leaving Thome management
o To ensure return of vessels’ COFR and CLC and any other insurance books
and insurance related documents
• To forward copies of bulletins and circulars and newsletters from the P&I clubs
to the respective vessels
 Authority
The Insurance Manager has the authority as directed by the Chief Financial Officer to
make the necessary decisions in insurance matters and other issues related to his or her
functions and responsibilities.
 Interface
• Staff
o Leadership
 References

Approved by DPA/DMR
Page 2 of 2

29. INSURANCE ASSISTANT

 Reports
Insurance Manager
 Inter-Relations
Staff
 Substitute
Nil

• To assist in arranging appropriate insurance conditions and covers (H&M, P&I,
etc) with Thome, TSMI and crewing agents as co-insured for all full
management vessels as per the Management Agreement and as directed by
Owners and Senior Management, and monitor the validity of the policies
• To assist in preparation and arranging for renewals of full management vessels
insurance covers as directed by Senior Management and check that
subsequently issued insurance policies reflect the same
• To obtain relevant information for those vessels where the Owner places cover
directly
• To assist in preparation of annual insurance budgets for full management
vessels as or when requested and update when renewal completed
• To assist in coordinating with the various in-house departments and sections
and the insurance underwriters and brokers in the event of a hull and machinery
claim and its eventual submission of the claim. All H&M surveyors' reports to be
made available to Fleet Group Section and all warranties and conditions
affecting insurance cover to be brought to the attention of the Director of
Technical and Fleet Group Manager
• To assist in monitoring and recording all hull and machinery and P&I claims and
its eventual submission and or settlement and closure of claim files
• To assist in monitoring all crew P&I claims and its eventual submission and or
settlement and closure of claim files
• To ensure TSMI, Thome and their crewing agents are named as co-insured
under crew managed ship P&I policies as per management agreement
• To assist in coordinating with the insurance underwriters, P&I clubs and brokers
to ensure that operational needs and requirements of the various in-house
sections, vessels and Owners pertaining to insurance and insurance related
surveys are met and dealt with smoothly
• To assist in coordinating with the Fleet Group section and Crewing Section to
ensure the requirements and conditions of the insurance underwriters and P&I
clubs are met and dealt with efficiently and effectively

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SHIP MANAGEMENT PTE LTD Insurance Assistant
• To liaise and coordinate with the Fleet Group Section and Operations Section in
connection with hull or cargo claims and that franchises are accrued
appropriately
• To liaise and coordinate with management and marketing concerning new
projects and insurance indications as and when required. To approach our
insurance brokers to obtain insurance indications for project costing, if required
• Vessels entering Thome management - To ensure appropriate insurance rule
books and list of agent’s books’ are forwarded to vessels for their perusal. To
ensure that the vessels have the required insurance related certificates and to
monitor vessel's schedule if Certificate of Financial Responsibility (CFR) or CLC
and Tovalop are not forwarded in time
• For vessels leaving Thome management - To ensure return of vessels’ COFR
and CLC and any other insurance books and insurance related documents
• To forward copies of bulletins and circulars and newsletters from the P&I clubs
to the respective vessels
 Authority
The Insurance Assistant has the authority as directed by the Insurance Manager to make
the necessary decisions in insurance matters and other issues related to his or her
functions and responsibilities.
 Interface
• Staff
o Leadership
 References

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30. PROCUREMENT & SUPPLY CHAIN MANAGER

 Reports
Managing Director
 Inter-Relations
Management
Fleet Group Manager
Purchasing Team
Suppliers
Agents
Vessels
 Substitute
Purchasing Manager

• Ensure that all activities are undertaken in compliance with the Company
HSSEQ policies, standards and procedures.
• Ensure that the procedures for the purchasing department are fit for purpose
and are updated in line with changes to the Thome business model.
• Ensure that the Purchasing Department meets its internal and external
Customers’ expectations and internally agreed KPI’s.
• Continually review the Purchasing Department activities, evaluate future
requirements and ensure that the Department has the correct organizational
structure and staff resources in place.
• Agree performance targets and KPI’s targets with the Purchasing Manager
which are cascaded down through the department.
• Provide leadership, guidance and mentoring to the purchasing team. Identify
competence gaps and introduce ways to provide development through internal
or external training.
• Purchasing process system implementation, development and maintenance to
ensure full efficiency and effectiveness of the system
• Encourage the purchase of green products wherever possible
• Negotiate and administer Contracts and Agreements as required for all
shipboard requirements. To monitor these contracts/agreements and to ensure
that the contractual obligations are met by the Vendors

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THOME Procurement & Supply Chain
SHIP MANAGEMENT PTE LTD Manager
• Manage the purchasing process for all vessels’ expenditure, in order to

maximize cost effectiveness and quality whilst minimizing risk
• Champion the identification, development and introduction of IT tools that
support and enhance the efficiency of purchasing activities.
• Provide the management with an analysis of spend as required.
• Establish aggressive cost reduction targets on vessel expenditures. Develop a
continuous performance measurement process to track progress and ensure
that real cost reductions are achieved.
• Develop and implement a purchasing strategy. This strategy will effect
appropriate management and control of the purchasing function, whilst
facilitating an efficient process to ensure cost effectiveness and quality whilst
minimizing risk.
• Develop and maintain a good and mutually beneficial relationship with key
suppliers and contractors.
• SNAPS and MarineLink Training
 Authority
The Procurement & Supply Chain Manager has the authority within the limits given in the
Chart of Authority MSM Master-List No. 005. Approves and block vendors as required.
 Interface
• The Procurement & Supply Chain Manager shall maintain good relations with
Thome’s suppliers
• Staff
 References

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31. SENIOR PURCHASER / PURCHASER

 Reports
Purchasing Manager
 Inter-Relations
Superintendents
 Substitute
Purchasing Officer

• Immediate handling of incoming purchase orders from vessels
• Send orders to relevant suppliers for quotations
• Evaluate incoming quotations and confirm to choose supplier after approval by
Superintendent/Fleet Group Manager or higher authority
• Give forwarding instructions to supplier
• Inform agents and vessels of deliveries planned during coming port calls. Liaise
with the Agent, Supplier, Forwarder and the vessel as required to ensure safe
delivery of goods and services
• Advise and update, Fleet Group Managers/Superintendents regarding current
expenditures on stores and spare parts on an individual vessel basis
• Checking of invoices connected with ordering and approval of invoices
according to authority
• SNAPS Training
 Authority
The Purchaser has the authority within the limits given in the Chart of Authority to place
orders and approve invoices.
 Interface
o The Purchaser shall maintain good relations with Thome’s suppliers
• Staff
o Leadership

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SHIP MANAGEMENT PTE LTD Senior Purchaser / Purchaser
 References

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32. MARINE SYSTEMS / IT MANAGER

 Reports
 Inter-Relations
Masters
 Substitute
IT Supervisor

• Responsible for the whole company group IT functions and head of the IT
department.
• Develop and implement IT strategies and plans to support Thome Group’s
business activities.
• Directs and coordinates the management and operation of shared information
systems infrastructure, including corporate and administrative computing and
corporate data network systems.
• Sets priorities, initiates new projects, and issues directives regarding information
systems services.
• Oversees and coordinate Systems development and ensure data integrity of
various company databases.
• Directs continuing review of present systems and methods and formulation of new
and revised systems, examining techniques in use and determining appropriate
changes to effect improvements, reduce costs, and enhance efficiency.
• Develops and manages annual budgets for the organization and performs
periodic cost and productivity analyses.
• Plans, develops, and implements strategies for generating resources and/or
revenues for the organization.
• Designs, establishes, and maintains an organizational structure and staffing
recruits, employs, trains, supervises, and evaluates unit staff.
• Provides guidance and counsel to system and technical IT engineers in
examination and definition of objectives for existing or proposed systems and in
design of improved systems.
• Evaluate and implement IT projects for the Company
• Develop new system, covering system and data feasibility studies which include
detailed analysis, design, implementation and programming, as direct

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SHIP MANAGEMENT PTE LTD Marine Systems / IT Manager
• Provide IT support, maintenance and training in the office and to vessels is and
when needed.
• Responsible for all overall overseers’ aspects of the day-to-day IT operations
including back-ups, systems security, and maintenance matters.
• Monitor and co-ordinate both local and overseas offices and ships’ hardware and
software-related issues with the various vendors
• Provide technical advice on purchase of computer hardware and software,
including upgrades.
• Budgeting and monitoring of company IT expenses
• Directs and coordinates the management and operation of shared information
systems infrastructure, including corporate and administrative computing and
corporate data network systems between Singapore and other oversees office.
 Authority
The Marine System/IT Manager has the authority as directed by the Director, Strategy &
Support to act in accordance with his functions, responsibilities and approved budgets to
ensure an efficient operation of Thome’s IT function both ashore and within the fleet.
 Interface
• Vendors and Suppliers
o The Marine System/IT Manager shall maintain good relations with the
Thome’s suppliers of IT services and equipment
• Staff
o Leadership
 References

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33. SYSTEM SUPPORT ENGINEER

 Reports
Marine System / IT Manager
 Inter-Relations
Staff
 Substitute
Marine System / IT Manager

• Provide IT support, maintenance and training in the office and for the vessels
• Assist in implementing IT projects for the company
• Responsible for daily back-ups and daily checking of office communication
system
• Assist in any other duties when called upon
 Authority
The System Support Engineer has the authority as directed by the IT Manager to act in
accordance with his responsibilities to ensure the efficient administration of all crew
handling.
 Interface
• Principals
o The crew executive shall maintain good relations with labour unions, agents
and other authorities
 References

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34. SENIOR ACCOUNTANT

 Reports
Vessel Accounting Manager
Vessel Controller
 Inter-Relations
Accounting Manager
Masters
Insurance Manager
Purchasers
Principals
 Substitute
Accountants

• Responsible for the timely preparation of monthly financial reports for his or her
portfolio of vessels
• Daily supervision of junior staff
• Monitoring of funds
• Advising Principals of the shortfall and follow-up where necessary
• SNACS Training
 Authority
The Senior Accountant has the authority as directed by the Vessel Controller and / or
Vessel Accounting Manager.
 Interface
• Principals
• Staff
o Leadership

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SHIP MANAGEMENT PTE LTD Senior Accountant
 References

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35. ACCOUNTANT
 Reports
 Inter-Relations
Accounting Manager
Masters
Insurance Manager
Purchasers
Principals
 Substitute
Senior Accountants

• Responsible for the full set of accounts of his or her portfolio of vessels up to
monthly closing for review with the Financial Controller
• Monitoring of funds
• Advising Principals of the shortfall and follow-up where necessary
• SNAPS Training
 Authority
The Accountant has the authority as directed by the Financial Controller.
 Interface
• Principals
• Staff
 References

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36. ASSISTANT ACCOUNTANT / ACCOUNTS ASSISTANT

 Reports
Senior Accountant and, or Accounting Manager
 Inter-Relations
Accountant
Principals
 Substitute
Senior Accountant / Accountant

• Responsible for the preparation of a full set of accounts for her or his portfolio of
vessels up to monthly closing for review
• Preparation of Funds Request
• Compute balance of wages for review except Filipino crew which is checked
and confirmed by TSM (P) Manila
• Prepare cheques when payment is due
• Prepare billings to Principals for fees, telex, telephone costs etc.
• Handle a full set of books for Crew Managed vessels
• SNACS Training
 Authority
The Assistant Accountant / Accounts Assistant has the authority as directed by the
Accounting Manager.
 Interface
• Staff
 References

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37. SENIOR SECRETARY TO THE MANAGING DIRECTOR AND DIRECTOR,

STRATEGY & SUPPORT
 Reports
Thome Ship Management Managing Director and Director, Strategy & Support
In their absence, the function reports to the Group CFO
 Inter-Relations
All other secretaries within the Thome Management Secretariat & Senior Management
within Thome Group
 Substitute
Available Staff – prime substitute senior secretaries from the Management Secretariat.

• Prepare / consolidate monthly management report on travel and hotel activity for
Singapore Corporate & Marine Travel
• Deputy Editor and support on preparing quarterly ‘Thome Group News’
• Act as PR Assistant to the Director, Strategy & Support as required
• Support on management of group travel agency set-up – prime contact person
towards Instone Travel Agency
• Management of Singapore hotel agreements and prepare monthly reporting on
spend & volume
• Prepare strategy papers and presentations as directed by Managing Director and
Director, Strategy & Support as required
• Ad Hoc support to the Director, Strategy & Support on dedicated projects – keep
track of assigned projects as own Success Factors goal assignment deadlines
• Special project assignments relevant to function
• Draft Crewing Directives, Policies and Procedures and distribute same to relevant
stakeholders as directed by Director, Strategy & Support
• Admin all crew manning agency agreements / audits tracker worldwide
• Keep track of leave planning both Managing Director and Director, Strategy &
Support
• Provide input Thome intranet / extranet as advised
• Support on documentation during annual budget preparations
• Keep track of the travel management, expense reports etc for Managing Director
and Director, Strategy & Support.
• Drafting of relevant correspondence for Managing Director and Director, Strategy
& Support and participate in meetings taking meeting minutes as required
• Assist in any other administrative duties as required / agreed by Managing
Director and Director, Strategy & Support.
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Senior Secretary To Managing
THOME Director & Director Of Strategy &
SHIP MANAGEMENT PTE LTD Support
• Prepare budgeting for all crew conferences worldwide and support on meeting
agenda’s, travel as conference preparations.
• Processing invoice for approval
• Processing expenses claims
• Maintaining and updating of the authorized travel bookers list
• Travel and Hotel arrangement for Managing Director and Director, Strategy &
Support.
• Admin Corporate Gifts / giveaways
• Microsoft office courses including high level command power point, word and
excel
• Project management. Travel admin management, SuccessFactors, HRIS
 Authority
The secretary has the authority as directed by the Managing Director and Director,
Strategy & Support to act in accordance with his/her responsibilities to ensure the
efficient administration of assigned tasks.
 Interface
• All shore staff and Principals
 References
Company policies, targets, & objectives including Company HSSEQ system, job
descriptions as agreed goals.
 General
• Take initiative for proper and timely action as given assignments and
responsibility.
• Keep Managing Director and Director, Strategy & Support advised of
developments within the area of responsibility.
• Make suggestions for improvements and savings within area of responsibility
• Meet deadlines and KPI’s that have been agreed on.
• Otherwise as per governing Thome HSSEQ manual.

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38. SENIOR SECRETARY

 Reports
Chairman and CEO
Managing Director
 Inter-Relations
Staff
 Substitute
Available Staff

• Personal Secretarial duties (including ticketing)
• Promotions: Calculation of estimated running cost, prepare letters, agreements
• Assist Business Development Manager
• Update and arrange HSSEQ System manuals
• Preparation of vessels budget
• Updating of marketing brochures
 Authority
The Senior Secretary has the authority as directed by the Chairman and CEO /
Managing Director / Chief Financial Officer to act in accordance with her responsibilities.
 Interface
• Staff
 References

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39. ASSISTANT TO SECURITY & SAFETY SUPERINTENDENT

 Reports
Company Security Officer
Alternate Company Security Officer
 Inter-Relations
Managers
 Substitute
HSSEQ Administrator

• Assist & support the Company Security Officer, Alternate Company Security
Officer in his/her functions & responsibilities
• Assist in safety, quality, security, and environmental protection matters
• Report Failures/Non-Conformity and near misses when encountered
matters
Security
• Implement and promote security awareness within the company & enhancing
security awareness and vigilance to the Fleet
• Maintaining the Filing System for Security related Bulletins
• Mailing Security related Mails to Fleet
• Apply & maintaining the Continuous Synopsis Records for Fleet
• Conduct/attend to Shipboard Security Audits for Fleet
• Compiling Security related statistics for Fleet
• Procuring of Security related Equipments for Fleet
• Applying for Full Term ISSC Certification from Flag States (etc Panama)
• Assisting with the development, the submission for approval, and thereafter the
implementation and maintenance of the Ship Security Plan;
• Assisting to the modification of Ship Security Plan, as appropriate
• Assisting with Ship Security Assessments
• Assisting with preparation in Management of Change

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THOME Assistant To Safety & security
• Assisting with coordination for Security Operations for Fleet, including the
requirement in seeking quotation from Security Firms in protecting Fleet during
High Risk Areas Transit
• Assisting with rectification to Security related deficiencies
• Assisting with managing/monitoring of Ship Security Alert System & related
Testing for Fleet
• Assisting with the Investigating Ship Security Accidents/Incidents for Fleet
• Assisting with Security related queries from Principals
• Assisting with development of security training materials
• Assisting with Security related Accounting & Payment arrangement
• Responding to Security related Emergency/Crisis for Fleet
Safety
• Assisting with US-OPA90 related applications including QI, VRP(s), OSRO &
SMFF
• Assisting with US-NPDES Vessel General Permit, in the application for ENOI to
the US Bound Fleet
• Assisting with Emergency Response Service applications
• Assisting with LRIT Testing & Certification
• Company Security Officer Course
 Authority
The Assistant to Security & Safety Superintendent has the authority to act to the
directives of the Company Security Officer or Alternate Company Security Officer to
ensure that compliance with Thome’s HSSEQ System is maintained and ensures the
compliance of ISPS code in the office and onboard vessels on full technical
management.
 Interface
• The Assistant to Security & Safety Superintendent shall liaise with Recognized
Security Organizations like Inter-Manager, DNV, LR, NK, ABS in connection
with International Ship & Port Facility Security Code and Thome’s Quality
Assurance, Environmental Management, Occupational Safety and Health
Management System Certification.

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THOME Assistant To Safety & security
• The Assistant to Security & Safety Superintendent should maintain good

relations with PFSO/Port States, Classification Societies and recognised
security organisations in connection with the submission, approval and
execution of security plans
• Principals
• Report detentions and corrective actions
matters
• Staff & Crew
• Audit, organization, and conformance
 References

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40. OFFICE ASSISTANT

 Reports
Human Resource and Administration Executive
 Inter-Relations
Staff
 Substitute
Staff

• The lady office assistant is responsible for the serving of drinks to staff and
guests, collecting of mail from Hong Leong Building, and general cleaning of the
office. She is required to assist in any other administrative duties when called
upon
• The male office assistant is responsible for dispatching and processing
documents, collecting of mail, and other general office duties. He is required to
assist in any other administrative duties when called upon
 Authority
The Office Assistant has the authority as directed by the Human Resource and
Administration Executive or Human Resource and Administration Manager to act in
accordance with his or her responsibilities to ensure efficient office administration.
 Interface
• Staff
 References

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41. RECEPTIONISTS
 Reports
 Inter-Relations
Staff
 Substitute
Available Staff

• Handle and connect all calls from the telephone system to appropriate staff
• Photocopy and distribute the SingTel telephone bills to the Senior Management,
Department Heads or Executives, and ensure they are returned with the proper
charge codes before submitting to Accounts Department
• Import the monthly telephone calls, Mfaxes data from the WINTap system, and
key in the final total costs for each vessel or company for all the telephones,
Mfaxes and postage into the billing system
• Ensure the information and rates for IDD telephone are updated in the WINTap
system
• Verify the information on the SingTel bills and ensure they are correct, i.e. the
published numbers, subscription plans, features and charges
• Ensure all information in the arch files, folders, books, and magazine holder for
Thome Emergency Response Plan that are kept and displayed at the Front
Desk are always up-to-date
• Update the movements and leave whiteboard for, Department Heads,
Superintendents' and Senior Management
• Allocate Meeting Rooms reservations
• Prepare drinks for guests in the Main Conference Room or Emergency Crisis
Room when the Office Assistant is not available
• Verify before accepting parcels or documents from couriers, and ensure
immediate delivery of urgent items to Senior Management and to Department
Heads and Executives (through respective Secretaries)
• Order flowers or fruit baskets and arrange transport, hotel and restaurant
bookings for principals and staff
• Provide Front Desk training to new or existing secretarial and administrative
staff. This includes the proper use of telephone system, franking machine,
postal scale, security alarm system, handling of incoming and outgoing calls,
recording of all outgoing calls made from the Front Desk, franking of postage for
outgoing mail, acceptance recording, delivery and sending of courier items etc.

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SHIP MANAGEMENT PTE LTD Receptionists
• Ensure cleanliness of Main Conference Room, Emergency Crisis Room and

Front Desk and Guest Waiting Area at all times
• Collect mail from Robinson Road Post Office when the male Office Assistant is
on leave or not available
• Weigh, frank and record postage for all outgoing mail
• Cover the duties of Administrative Assistant in her absence
 Authority
The Receptionist has the authority as directed by the Human Resource and
Administration Executive or Human Resource and Administration Manager to act in
accordance with his or her responsibilities to ensure efficient office administration.
 Interface
• Staff
 References

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42. SHORE BASED ASSIGNMENTS FOR SENIOR OFFICERS

 Reports
Group HSSEQ Manager
Strategic Crewing
Group HR
 Inter-Relations
Tanker and / or Bulk Operations
Strategic Crewing
HR
Fleet
HSSEQ
Senior Management
 Location
Singapore / Philippines / Croatia

• Drive Thome Human Element Programme
• Assist with review of HSSEQ procedures
• Conduct on board trainings
• Review Thome Competence Management Systems Reports
• Review Manning Agencies’ performance
• Attend vessels to support with Marine / Pre-Vetting inspections
• Assist with the investigation and root cause analysis of accidents
• Review corrective actions, preventative actions and recommendations from
investigation and analysis of accidents
• Follow up to close all Port State Control observations
• Assist Crewing Operations with assessment of crew candidates
• Assist with review of all safety-related reports from the vessels and other similar
reports from other sources
• Liaise with the vessel safety, navigation, operations, health, quality, security and
environmental matters
• Understand Purchasing, budgeting, accounting procedures
• Docking / Repairs at Yard or Otherwise

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THOME Shore Based Assignment For Senior
SHIP MANAGEMENT PTE LTD Officers
• CAS / CAP / Special Surveys
 Selection Criteria
• Minimum two years with Thome Group
• High performing Senior Officers (Master or / and Chief Mate)
• Suitable Personality Profile (PI Survey)
• Experience on tankers or / and bulk carriers Authority
 References

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43. TECHNICAL ASSISTANT

 Reports To
Fleet Group Manager
 Inter-Relations
Marine Superintendent
Other Technical Assistant
Crewing Executive
Insurance Executive
Office Main Reception Desk
 Substitute
Appointed TA (Buddy System)

• Follow up on Class and Flag Status of each vessel and arrange for Surveys/
Services as required.
• Monitor and maintain ship certificates on electronic drive.
• Follow up on repairs/services as arranged by the Superintendent in consultation
with vessel purchaser.
• Assist with annual budget preparation and follow up from vessels
• Assist with compilation of specifications and import quotation for dry docking in
Refman.
• Assist with compilation of docking reports as provided by the Superintendent
• On occasion follow up with purchasing requirements as arranged by the
Superintendent – liaising with the Purchasing Department
• Assist with compilation of Insurance Claim documentation
• Provide remote assistance to the Superintendents as required – vessels do not
have Internet access or when Superintendent is travelling.
• Assist the Superintendent with Management Reports.
• Filing of certificates, weekly and monthly reports and documentation as received
from the vessels/various other parties – moving to electronic filing on T-Drive.
• Update electronic filing on the Intranet to any changes within the organization or
fleet.
• Send out certificates/documents to the vessel – write official letters/follow up on
response from the vessel

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SHIP MANAGEMENT PTE LTD Technical Assistant
• Arrange and follow up on Travel Requirements for the Superintendents.

• Update and provide Class survey status as required by Marine Superintendent.
• Prepare and coordinate switchboard duty.
• Arrange and coordinate for storage and retrieval of ship document and Manuals
from / to warehouse.
• Documentation control receipt, dispatch and disperse mails / invoices to the ship
and within the fleet personal.
• Assist fleet personal and other administrative duties when called upon.
• Advance training in Microsoft Office & Adobe software
• Effective written communication in Shipping Industry (held by SSA)
 Authority
All follow-up as directed and in consultation with Superintendent and FGM.
 Interface
• Classification Society: To liaise for receipt / pending certifications.
• Flag State Authority: To liaise for receipt / pending certifications.
 References

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Main HSSEQ Manual
THOME
Shipboard Job Description SJD Document
1. SHIP’S MASTER
 Reports
Fleet Group Manager
 Inter-Relations
Fleet Group Manager
Crewing Manager
Operations Manager
Marine Training Manager
HSSEQ Manager
Senior Management
Owners
 Substitute
Chief Officer

• Responsibility for the safety of life, ship and cargo
• Implementing and maintaining Thome’s Policies and HSSEQ System and other
related instructions
• Coordinating departmental functions and activities through the Shipboard
Management Team and Planning Meetings
• Ascertaining seaworthiness of the vessel in all respects (stores, navigation
equipment, machinery etc) prior to sailing
• Ensuring that the water and weather tight integrity of the vessel is maintained
• Navigation and voyage planning
• Ensuring stability
• Verifying and checking calculations for Stress and Bending Moments
• Vessel communication and administration
• The Master must satisfy himself that all necessary documents and certificates
required by the various authorities are on board and in good order
• He is responsible for signing on and off crew members.
• The Master should ensure that the conditions of any Charter Party are
understood and maintained
• The Master must personally be in charge of navigation upon entering and
leaving a port, approaching land, nearing or passing by any danger, altering

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THOME SJD Document No. 001
SHIP MANAGEMENT PTE LTD Ship’s Master
course for fog or other adverse weather conditions and at all times when the
safety of the ship may be at risk
• He will ensure Standing Orders are kept and that a Night Order Book
maintained
• The Master will conduct Official Inspections, Drills and Musters
• He will prepare a Master’s System Review in accordance with Form TSM 006
Master’s System Review
• Training: liaising with the Chief Officer and Chief Engineer regarding routines for
all shipboard personnel, including Cadets
• Custody of all narcotics on board, maintenance of appropriate logs for all
controlled substances
• To carry out Competence Management System Assessments onboard for using
the CrewPETS Assessment Tool for all Deck Officers and where necessary
arrange for onboard training/coaching to take place in order to complete the
assessments
• To carry out Competence Management System Self Assessments using the
CrewPETS Assessment Tool
 Authority
The Master, as Head of the Shipboard Management Team, has the authority to intercede
between all departments to ensure the smooth operation and efficient performance of all
shipboard functions.
 Interface
Principals
Classification Societies
o The Master shall liaise with the HSSEQ Manager and HSSEQ
Superintendents in safety, health, security and environmental matters.
 References

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Main HSSEQ Manual
THOME
2. CHIEF OFFICER
 Reports
Master
 Inter-Relations
Master
Chief Engineer
Second Engineer
Bosun
Third Officer
All people on board
 Substitute
Master
Second Officer
Third Officer

• Officer in Charge in the Master's absence
• In charge of the efficient operation of the deck department
• The Safety Officer or Accident Prevention Officer
• May serve as Ship Security Officer or alternate Ship Security Officer
• The Chief Officer shall actively understudy the Master in all aspects of his duties
and responsibilities and assist as required
• Safe navigation during his watch
• The Chief Officer will be familiar with the content of the Thome HSSEQ System
• Ballasting and deballasting, loading and discharging the vessel, trim and
stability, tank cleaning and inerting
• He will plan the mooring arrangements and brief the Second and Third Officers
prior to arrival in port
• He will ensure that the anchors are ready to be lowered when approaching a
berth or transiting narrow waters
• Prior to departure, the Chief Officer will hand all loading or discharging papers
as well as calculation results of ship’s draft, stability, bending moments and
shear forces
• Keeping the Master informed of the condition of the hull, tanks, holds, pipelines
and deck equipment

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SHIP MANAGEMENT PTE LTD Chief Officer
• Preparing watch lists for port stays and sea watches

• Ensuring sufficient numbers of walkie-talkies are available and in working order
• Maintenance, in accordance with the planned maintenance system, of all areas
of the vessel, other than machinery and engine-room stores and spaces
• Calibration of explosimeter, O2 meters and all other gas detecting devices
• Ensuring that the deck-hands are efficiently employed during working hours and
that adequate "on-the job" safety standards and routines are maintained
• Coordinate and follow up the Pumpman's daily work during loading/discharging
and tank cleaning operations
• Dry-docking lists, in cooperation with Chief Engineer, for deck and cargo related
items
• Training the 2nd and 3rd Officers in cargo and ballast handling, cargo stowage
and stability calculations
the CrewPETS Assessment Tool for Junior Deck Officers and where necessary
arrange for onboard training/coaching to take place in order to complete the
assessments
• In the absent of Radio Officer onboard the OOW should perform the following:
o Listening to emergency frequencies
o Keep Radio Log Books up to date
o Receiving weather reports
o Receiving Navigational warnings
o Other duties that may be delegated by the Master
 Authority
The Chief Officer is second in-command.
 Interface
Crew
Classification Societies
o The Chief Officer shall liaise with Masters and Superintendents in operation,
safety and pollution prevention matters.
 References

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3. SECOND OFFICER
 Reports
Chief Officer
 Inter-Relations
Master
Chief Officer
Chief Engineer
Third Engineer
Engineer of the Watch
 Substitute
Chief Officer
Third Officer

• Responsible for the safe navigation of the vessel during his watch in
accordance with Thome's Shipboard Manuals
• Correction of all active Navigational Charts, Lists of Lights, Sailing Directions
and Port information and the recording of such corrections in the Chart
Correction Log. The Company requires that all charts on the Bridge must be
kept updated.
• Has direct responsibility to the Master for checking adequacy of charts
whenever voyage orders are received and correcting all charts and navigational
publications onboard. The status of chart corrections carried out onboard must
be included in the Second Officer’s handover notes
• The checking, maintenance, spare parts and proper care of:
o Sextants
o Chronometers
o Radars / ARPA
o Independent Satellite Navigation Equipment
o Echo Sounder
o Speed Log
o Magnetic Compass / Off Course Alarm
o Gyro Compass, Repeaters
o Weather Facsimile
o Course Recorder

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SHIP MANAGEMENT PTE LTD Second Officer
o Engine Telegraph Recorder

o Binoculars
o Loud Hailers
o Megaphones
o Anemometers
o Aldis Lamp
o Clocks
o AIS
o Inmarsat ‘A’ or ‘B’
o Inmarsat ‘C’
o DSC MF/HF Unit
o NBDP Radio Telex
o DSC VHF Primary (No. 1)
o DSC VHF Secondary (No. 2)
o Additional VHF
o Two-way R/T (Walkie-Talkies)
o GMDSS Survival Craft Walkie-Talkies
o Antenna Equipment
o Autopilot
o GPS (s)
o DGPS (s)
o Fax Unit
o Doppler Sonar Docking Log (if fitted)
o Navtex Receiver
o P.A. System with Talk-back
o Radio Batteries
o Radio Spares / Tools
o Navaids Spares / Tools
o Magnetic Steering Compass
o Chartco Computer / Printer
o ECDIS (if fitted)
o EPIRB
o SART
• The above list can be found in the second officer’s handover form
• Reporting all irregularities or malfunctions of equipment to the Master

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SHIP MANAGEMENT PTE LTD Second Officer
• Ascertaining the vessel's position at noon each day and submitting this
information to the Master and Chief Engineer
• Presenting all Passage Planning to the Master for his discussion and approval
• Checking up on all voyage routing, the laying-off of courses, way-points etc., as
instructed by the Master
• Accounting of the vessel's day-to-day performance and recording of same in the
Deck Log Book
• Preparation of all Owner's/Charterer's voyage account forms, port logs as
directed by the Master
• Preparing the bridge prior to arrival/departure according to pre-arrival/departure
checklist, including voyage planning
• Maintenance of proper watches in port and at sea, the supervision of personnel
assigned to his watch in port/at sea and the proper recording of events, during
his watch-keeping periods, in the Deck Log Book
• Ensuring the contents of the medicine chest is in good order, and any
consumables are promptly replaced, re-filled and recorded in the Medicine
Chest Log Book
• Second Officer must familiarise himself with the contents of all relevant TSM
manuals and procedures
o Other duties that may be delegated by the Master.
 Authority
The Second Officer shall actively understudy the Chief Officer in all aspects of his duties
and responsibilities and assist as required.
 Interface
Crew
 References

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4. THIRD OFFICER
 Reports
Chief Officer
 Inter-Relations
Master
Chief Officer
Chief Engineer
Second Officer
Fourth Engineer
Engineer of the Watch
 Substitute
Chief Officer
Second Officer

• Responsible for the safe navigation of the vessel during his watch and in
accordance with Thome’s Shipboard Manuals
• Daily follow-up and maintenance of all vessel's safety equipment, with the
exception of fixed installations, is delegated to the Third Officer
• Maintenance of proper watches in port and at sea, the supervision of personnel
assigned to his watch in port or at sea and the proper recording of events,
during his watch-keeping periods, in the Deck Log Book
• He will assist the Second Officer, as required with the correction of navigational
publications
• The Alternate Ship Security Officer
• The Third Officer will check the Second Officer's voyage plans, distances and
noon calculations
• The maintenance of all Flags and Navigation shapes and ensuring that the
vessel has onboard and displays the correct flags in each port
• It is the Third Officer's responsibility to ensure proper maintenance and the
correct functioning of all safety equipment as outlined in the vessel's "Fire and
Safety Plan". This involves deck, engine room and other spaces where safety
or fire extinguishing equipment is located
• It is the Third Officer's duty to be familiar with the instruction manuals for the
safety equipment and to make sure the recommended safety procedures are
followed

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SHIP MANAGEMENT PTE LTD Third Officer
• The Third Officer must check that the Life Boats and associated launching gear
is in good order
• It is the Third Officer's duty to join the Safety Committee meetings. Any
recommendations are to be carried out without delay
• It is the Third Officer's duty to check and update all safety posters, muster lists,
etc., as required
• It is the Third Officer's duty to report all deficiencies found in safety equipment
and on safety matters to the Chief Officer and the Master. He also reports to
the Chief Engineer concerning safety equipment in the engine room
• The Third Officer must familiarise himself with the contents of all relevant TSM
o Other duties that may be delegated by the Master.
 Authority
The Third Officer shall actively understudy the Second Officer in all aspects of his duties
and responsibilities and assist as required.
 Interface
Crew
 References

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5. RADIO OFFICER
 Reports
Master
 Inter-Relations
Master
Bridge-watch Keeper
Chief Engineer
 Substitute
Master

• Responsible for communication between ship and shore
• The Radio Officer's duties and responsibilities include, but are not limited to, the
following:
o Keeping a radio watch
o Listening to traffic lists
o Preparation of wages and accounts
o Preparation of port papers, customs/crew/etc. lists prior to port arrival and
departure
o Maintaining and recording of spares and tools for the radio station
o Correspondence for the Master and Chief Engineer as necessary
o Ensuring that seaman's books, passports and vaccination certificates are
valid
• General maintenance of the radio station, emergency equipment and related
equipment such as batteries, antennas etc.
• During clearing of the vessel will assist the Master with serving and formalities
with customs, immigration, port authorities etc.
• Arranging of all communication (phone/fax/telex/radio) to and from ship
according to Master's instructions
• Attending meetings onboard as secretary. Arranging meetings, taking and
preparing minutes of meetings

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SHIP MANAGEMENT PTE LTD Radio Officer
• Any other duties, as the Master may decide

• Assist with the maintenance and repair of navigational equipment
• Assist as necessary during "stand by"
• Training officers and crew in the use of emergency transmitters
• Tidiness of radio station
• Radio Officer is responsible for keeping satellite system in operational condition
and ready for receiving and transmitting phone calls/telex and telefax
throughout 24 hours. Signal strength to be monitored closely at regular
intervals and, if necessary, satellite changed to obtain a stronger signal
• The Radio Officer must familiarize himself with the contents of all relevant
Thome manuals and procedures
 Authority
As directed by the Master
o If no Radio Officer is onboard, the 2nd Officer and the 3rd Officer will assume
the Radio Officer duties as delegated by the Master
 Interface
Crew
 References

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6. CHIEF STEWARD / CHIEF COOK

 Reports
Master
 Inter-Relations
Master
Chief Officer
 Substitute
Messman

• Responsible for the operation of the Catering Department, and the planning,
preparation and serving of meals
• The Chief Steward / Chief Cook's duties and responsibilities include, but are not
limited to, the following:
o Washing of the linen onboard
o General cleanliness of cabins and accommodation
o General cleanliness and hygiene in mess rooms, provision rooms etc. (dry
provisions and refrigerated spaces).
o General hygiene of all appliances
o Ensure that the Company’s Procedure for Garbage Handling is in place and
complied with accordingly.
o Passing provision requisitions and cabin stores requirements through the
Master
o Checking deliveries from the various suppliers for quantity, quality and price
o Checking of stocks remaining at the end of each month and preparation of
Victualling Costs statement Form TSM 120
• Ensure that staff serving in the mess rooms are properly dressed with clean
white catering jacket or clean white shirt, and black or dark blue trousers
• Any other points, as the Master may decide
• Attend Master's routine weekly inspections
• The Chief Steward must familiarise himself with the contents of all relevant TSM
 Authority
The Chief Steward / Chief Cook is responsible for supervision of the Messmen.

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SHIP MANAGEMENT PTE LTD Chief Steward / Chief Cook
 Interface
Crew
 References

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7. CHIEF ENGINEER
 Reports
Master
 Inter-Relations
Captain
Chief Officer
Second Engineer
Fleet Group Manager
 Substitute
Second Engineer

• May serve as Ship Security Officer or alternate Ship Security Officer
• Responsible for the maintenance and operation of all machinery onboard
• Maintaining an awareness of the correct procedures as outlined in Thome’s
Policies and HSSEQ System within his department
• The safe running, management and maintenance of all engine and machinery
related items
• Ensuring engineers are familiar with operation of machinery under emergency
conditions
• Keeping the Master informed of all matters related to the vessel’s machinery
and electrical installations
• Attending weekly routine inspections and work planning meetings
• Maintaining the Engine Log Book and Oil Record Book for Machinery Spaces
• The planned maintenance system
• The Chief Engineer is responsible for following up all Class related matters
• Insuring that the ship’s Drawings and Plans and Instruction Manuals for
machinery are correct, up to date and correctly filed
• Calculating expendables for the intended voyage, including fuel, water,
lubricants, chemicals, gases, spare parts, tools, and supplies to ensure that
requirements are met and that sufficient reserves, approximately 3-5 days
steaming, depending upon trade considerations, are available
• All bunker operations
• Spare parts and bunker requisition and the filing of the associated paperwork
• Dry-docking lists for all engine and machinery related items

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SHIP MANAGEMENT PTE LTD Chief Engineer
• Repair and service, from shore, for all equipment, except navigation and
communication systems
• Ensuring that regulations regarding Enclosed Spaces and Hot Work are
adhered to
• The Chief Engineer is in charge of the regular testing of Lifeboat engines, Alarm
Systems, Fire Dampers and Flaps (coordinate with Chief Officer) and
Emergency Stops and Quick Closing Valves
• Coordinate and follow up Engine Department’s work schedules, including watch
instructions, Electrician's routines
• Coordinate and follow up the Pumpman's daily work, except during cargo
operations and tank cleaning
• Following the documented Handover Procedure
the CrewPETS Assessment Tool for all Engineer/Electrical Officers and where
necessary arrange for onboard training/coaching to take place in order to
complete the assessments
• To carry out Competence Management System Self Assessments using the
CrewPETS Assessment Tool
 Authority
The Chief Engineer, as head of the Engine Department, assumes command of the
engine room, otherwise acting to Master’s order.
 Interface
Crew
 References

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8. SECOND ENGINEER
 Reports
Chief Engineer
 Inter-Relations
Chief Engineer
Chief Officer
Third Officer
 Substitute
Chief Engineer
Third Engineer

• Responsible to the Chief Engineer for the day-to-day operation of the engine
room department
• The Second Engineer’s duties and responsibilities include, but are not limited to,
the following:
o Auxiliary Engines
o Main Engine with gears, manoeuvring system etc.
o Cargo turbines, pumps and associated control equipment
• Second Engineer will ensure all safety equipment in the engine room and all
other machinery spaces are taken care of by the Third Officer and that any
defects are brought promptly to his attention
• He will ensure that engine room personnel are fully conversant with the
equipment under their control and are able to operate the plant according to the
manufacturer's instructions. He will ensure that they are knowledgeable in
relation to plant operation, piping systems and plant functions in order to gain
the best performance from the machinery. He will ensure that engine room
personnel are able to manoeuvre the vessel in an emergency as required
• The Second Engineer Officer is the daily leader of repair and maintenance work
for all machinery onboard including work in connection with deck equipment
such as loading/discharging gear, pumps, valves, lines etc.
• His duties include maintenance planning in cooperation with Chief Engineer and
as a result of work-planning meetings, daily distribution of work and ensuring
that working hours are kept
• Ensuring spare part stocks are well maintained and updated at all times
• Any abnormalities are to be reported to the Chief Engineer, as well as the
general condition of the machinery

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SHIP MANAGEMENT PTE LTD Second Engineer
• He may be called upon for standby and at any time as circumstances may
require
• He must attend weekly work planning meeting
• He will watch over the proper care-taking and organising of tools and stores
• The Second Engineer is responsible for the tidiness and cleaning of the engine
room, steering gear room and related workshops/stores etc.
• The Second Engineer shall familiarise himself with the contents of all relevant
Thome manuals
• The Second Engineer shall actively understudy the Chief Engineer in all aspects
of his duties and responsibilities and assist him as required
the CrewPETS Assessment Tool for all Junior Engineer Officers and where
necessary arrange for onboard training/coaching to take place in order to
complete the assessments
 Authority
The Second Engineer is second in command of the Engine Room.
 Interface
Crew
 References

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9. THIRD ENGINEER
 Reports
Chief Engineer
 Inter-Relations
Chief Engineer
Second Engineer
Second Officer
Bridge Officer of the Watch
 Substitute
Chief Engineer
Second Engineer

• Responsible for safe and efficient operation of all machinery during his watch
according to watch instructions
• The Third Engineer’s duties and responsibilities include, but are not limited to,
the following:
o proper maintenance of boilers and associated equipment, such as valves,
level gauges, safety valves, boiler water treatment procedures, soot blowers
etc.
o Proper maintenance of cooling water treatment main engine
o Checking and proper running of lifeboat motors
o Overhaul of start air and fuel valves for main engine and auxiliary engine
o Proper maintenance and operation of emergency generator and emergency
fire pump, including weekly running test
require
• The Third Engineer Officer shall familiarise himself with the content of all
relevant Thome manuals and procedures
 Authority
The Third Engineer Officer shall actively understudy the Second Engineer Officer in all
his duties and responsibilities and assist him as required.
 Interface
Crew

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SHIP MANAGEMENT PTE LTD Third Engineer
 References

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10. FOURTH ENGINEER

 Reports
Chief Engineer
 Inter-Relations
Chief Engineer
Second Engineer
Third Officer
Bridge Officer of the Watch
 Substitute
Second Engineer
Third Engineer

• Responsible for the safe and efficient operation of all machinery during his
watch according to watch instructions
• The Fourth Engineer’s duties and responsibilities include, but are not limited to,
the following:
o Proper maintenance of the evaporators, and equipment such as ejectors,
pumps, salinometers
o Proper maintenance and cleaning of LO, DO, FO purifiers and related
equipment
o Proper maintenance of all pumps and valves and Air compressors
• Anything abnormal is to be reported to the Chief Engineer or the Second
Engineer
require
• On vessels where a Fourth Engineer is not usually carried his duties must be
delegated by the Chief Engineer, as he sees fit
• The Fourth Engineer Officer shall familiarise himself with the content of all
relevant Thome manuals and procedures
 Authority
The Fourth Engineer shall actively understudy the Third Engineer in all aspects of his
duties and responsibilities and assist as required.

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SHIP MANAGEMENT PTE LTD Fourth Engineer
 Interface
Crew
o The Marine Executive shall liaise with Masters and Superintendents in
operation, safety and pollution prevention matters.
 References

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11. ELECTRICIAN
 Reports
Chief Engineer
 Inter-Relations
Master
Chief Engineer
Second Engineer
Chief Officer
 Substitute
Chief Engineer to delegate

• Responsible for the maintenance of all electrical equipment
• The Electrician's duties and responsibilities include, but are not limited to, the
following:
o Routine maintenance of all electrical equipment, such as generators,
motors, switchboards, automation, navigational equipment (when called
for), cables and lighting fixtures
o Performing and recording of daily, weekly, monthly, 6 monthly and yearly
routine and maintenance type work
o Maintaining and recording of spare parts stock. Ordering of spares as
necessary through the Chief Engineer
• He will be called upon for stand-by at any time as circumstances may require
• Tidiness and cleaning of electric work shop, battery rooms, converter room,
battery room, etc.
• Where applicable, maintenance, repair and routine checking of cargo and stores
cranes. It is important to ensure proper functioning of cranes prior to arrival
loading/discharging ports
• The Electrician shall familiarise himself with the content of all relevant Thome
 Interface
Crew
 References

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12. BOATSWAIN (BOSUN)

 Reports
Chief Officer
 Inter-Relations
Chief Officer
 Substitute
Chief Officer to delegate

• Responsible to the Chief Officer, and the Master, for ensuring that duties and
working routines carried out by all crew members are executed in a safe and
efficient manner and strictly in accordance with Thome's Safety Procedures
• The Bosun is also responsible for the efficient deployment and the supervision
of the deck crew in their daily duties and working routines as directed by the
Chief Officer
• For the correct turnout, discipline, behaviour and attention to duty of all Ratings
within the Deck Department
• Keeping the Chief Officer closely advised on the progress of deck maintenance
and upgrading work
• Actively coordinating activities to ensure the deck department is operated in a
safe, efficient and economical manner
• Advising the Chief Officer immediately of any deficiencies or shortcomings he
may find with deck equipment or structural failures
 Interface
Crew
 References

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13. PUMPMAN
 Reports
Chief Officer
Chief Engineer
 Inter-Relations
Chief Officer
 Substitute
Chief Officer to delegate

• Operate under the direction of the Chief Officer when the vessel is working
cargo, ballast or tank cleaning
• Will work, on items in need of attention on deck or in the pump rooms, duct keel
and void spaces at such times when no cargo, ballast or tank cleaning
operations are being carried out.
• Be given a schedule for lubricating and greasing all deck machinery, rollers,
fairleads, etc. this should be regularly performed and recorded as per ship's
maintenance schedules.
• Sounding of all tanks, cofferdams, etc., as directed.
• Fresh water tanks will also be sounded daily and the results handed to both the
Chief Officer and Chief Engineer.
• A daily Soundings Book should also be maintained.
 Interface
Crew
 References

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14. FITTER
 Reports
Chief Engineer
 Inter-Relations
Engineering Department
Deck Department
 Substitute
Nil

• He should familiarize himself with all checklists relevant to the duties carried out
in the engine department regarding special and critical operations, in order to
maintain the highest possible level of safety
• He should familiarize himself with all equipment relevant to the performance of
his duties, also including safety and emergency equipment and procedures
• Welding jobs on the deck and in the engine room
• Maintenance and repair work involving welding both on deck and in the engine
room
• He should be certain that all work that he does is carried out in a safe and
proper fashion
• Other duties as per the Chief Engineer’s instruction
 Interface
Crew
 References

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15. ABLE BODIED SEAMAN

 Reports
Bosun
 Inter-Relations
Deck Department
 Substitute
Similar Rating

• Contributing towards the safe and efficient operation of the vessel
• Performing watch duties in port and at sea
• Deck maintenance work according to instruction
• Mooring Stations
• Support duties during cargo work
 Interface
Crew
 References

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16. ORDINARY SEAMAN

 Reports
Bosun
 Inter-Relations
Deck Department
 Substitute
Similar Rating

• Contributing towards the safe and efficient operation of the vessel
• Performing watch duties in port and at sea
• Deck maintenance work according to instruction
• Mooring Stations
 Interface
Crew
 References

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17. OILER / FIREMAN

 Reports
Chief Engineer
 Inter-Relations
 Substitute
Chief Engineer / Second Engineer to delegate

• Engine Department related maintenance
• Maintenance work in the engine room
• Watch duties at sea and in port including during bunker operations
• Operating pumps and related lines during bunker operations
• Other duties as per the Chief Engineer or Second Engineer’s instruction
 Interface
Crew
 References

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18. WIPER
 Reports
Chief Engineer
 Inter-Relations
 Substitute
Chief Engineer / Second Engineer to delegate

• Engine Department related maintenance and cleaning
• Cleaning work in the engine room
 Interface
Crew
 References

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19. MESSMAN
 Reports
Chief Steward
 Inter-Relations
Master
Chief Officer
 Substitute
Similar Rating

• Contribute vessels general appearance and condition
• Serving of meals and beverages
• Cleaning work in the accommodation
• Cleaning of Officers cabins and mess rooms
• Vessel’s laundry
• Other duties as per the Master’s or Chief Officer’s instruction
 Interface
Crew
 References

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20. LNG/LPG GAS ENGINEER

 Reports
Chief Engineer
 Inter-Relations
Master
Chief Engineer
Second Engineer
Chief Officer
 Substitute
Chief Engineer to delegate

• Meeting Charters’ requirements as indicated in the Charter Parties
• Maintenance, checking and testing of all main auxiliary and emergency systems
and units related to the handling of the cargo systems
• The Gas Engineer must be on watch during critical cargo operations such as
commencement of loading / discharging and completion of loading / discharging
• The Gas Engineer is responsible for preparation of the cargo systems prior to
loading / discharging and other cargo operations during voyage
• For loading / discharging and other related operations the Gas Engineer
answers to the Chief Officer, who is responsible for the cargo operation
• The Gas Engineer is expected to inform the Chief Engineer regarding the
maintenance program, technical matters or malfunctions
• The Gas Engineer is expected to attend Pre-arrival Meetings, Work Meetings,
Safety Meetings and others
• Follow up and see that the Planned Inspection and Maintenance System,
including spare parts system, is continuously updated and used spare parts are
re-ordered. Sign records with full name

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SHIP MANAGEMENT PTE LTD LNG/LPG Gas Engineer
 Authority
Supervision of LNG/LPG Cargo
 Interface
Crew
 References

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21. DONKEYMAN
 Reports
Chief Engineer
 Inter-Relations
Deck Department
 Substitute
Nil

• Without negating the Master, Chief Engineer and First (2nd) Engineer, the
responsibilities as Donkeyman is as Petty officer
• Responsible for safe operation in engine room, carry out the daily tasks and
safe working practice
• This includes but is not limited to:
o Donkeyman shall be called up on any standby calls in engine room. Or
other critical operation
o Donkeyman is under direct supervising under the 2nd engineer. For daily
maintenance in engine room, he executes the daily instructions to
Fireman’s, wipers
o Donkeyman is responsible to maintain engine room cleanliness and
cleaning
o Donkeyman is also under supervision by Engineer in charge of boilers to
assist during sootblowning and other boiler work
o Donkeyman is responsible for maintenance on the boiler like cleaning
around burner platforms, smoke indicator lenses flame eyes etc as daily
routines
o Donkeyman is the deputy safety men in engine room, and are included in
the Management team for engine crew
o Donkeyman are in charge of the weekly Maintenance check and greasing of
boiler related equipment like fuel, water & condensate filters, steam drains,
soot blowers, boiler foundation, burners, igniters and smoke indicators etc.
o Donkeyman to maintaining all logs, reports and checklists relevant to his
duties and updating the, regarding tasks that he is responsible for
o Donkeyman is also responsible to train Fireman’s and wiper to next level
o Donkeyman is assisting the Chief Engineer during bunkering, and also do
weekly soundings of bunker tanks or upon request from Chief Engineer
CONTROLLED Revision: 01 Mar 2008

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SHIP MANAGEMENT PTE LTD Donkeyman
o Donkeyman must report any abnormality to the Engineer on watch without

neglecting the Chief Engineer or First (2nd) Engineer
 Interface
Crew
 References

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22. DECK CADET

 Reports
Chief Officer
 Inter-Relations
Deck Department
 Substitute
Nil

• Learns and performs all deck and navigational duties aboard ship under
supervision of Chief officer
• Deck maintenance work according to instruction of Chief officer
• Mooring Stations under supervision of the duty officer.
 Interface
Crew
 References

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23. ENGINE CADET / JUNIOR ENGINEER

 Reports
Second Engineer
 Inter-Relations
Deck Department
 Substitute
Nil

• Learn and perform all engine room watch keeping duties under the supervision
of Second Engineer
• Perform ship equipment maintenance and repairs under the supervision of
Second Engineer
 Interface
Crew
 References

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HSSEQ System Filing Index
THOME MSM Master-List
Retention Location &

File Sub Method TSM Responsibility
Subject
No No Forms
EM = E-Filing (Vessel To Enter)
HC = Hard Copy
1 Electronic Communication
1.1 Vessel General EM

Communications - TSM In
(Important
/ Out
messages
Tlx/Fax/Email
should also
have HC)
1.1.1 Master Fax File (Office HC

Only)

Communications -
Charterer In / Out
Tlx/Fax/Email

Communications - Agents
In / Out
Tlx/Fax/Email
1.3.1 Agent Information EM
1.4 Vessel General EM 150, 150A

Communications - Others
In / Out
Tlx/Fax/Email
2 Other Communication In
2.1 Letters In - TSM EM
2.2 Letters In - Others EM
2.3 Handover Notes HC
2.3.1 Master HC 077
2.3.2 Chief Officer HC 079
2.3.3 Chief Engineer HC 078

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SHIP MANAGEMENT PTE LTD HSSEQ System Filing Index

Subject
No No Forms
HC = Hard Copy
2.3.4 Junior Deck Officers HC 130, 131
2.3.5 Junior Engine Officers HC 132, 133
3 Other Communication Out
3.1 Letters Out - TSM EM 151-A/C/T
3.2 Letters Out - Others EM
4 Certification
4.1 Certificates HC 067, 203,

205, 206
4.2 Classification Quarterly HC

Notices
5 Class and Flag State
5.1 Classification Survey HC 068

Reports /
Correspondence
5.2 Flag State / Statutory HC

Authority / USCG -
Correspondence
5.2.1 Response to USCG Visits EM

– Corrective Action
5.2.2 Response to Port State EM

Control Visits – Corrective
Action
6 Ports and Voyage
6.1 Port Log / Port Papers / HC 152

Port Letter
6.2 Voyage Reports HC 004, 005

Approved by DPA/DMR
Page 2 of 15

Subject
No No Forms
HC = Hard Copy
7 Engine
7.1 Engine Report EM 050
7.2 Maintenance Report Main EM 053 , 059

Engine
7.3 Maintenance Report Aux. EM 052

Engine
7.4 General Maintenance EM 056

Report
7.4.1 Calibration Record HC 163
7.5 Drydock Work – HC 060

Specification of Repairs
7.6 Service Report – Radar / HC

Navigation /
Communication
Equipment
7.6.1 Radars HC
7.6.2 Radio HC
7.6.3 Gyro HC
7.6.4 Others HC
Superintendents Visits / 064A, 064B,
7.6.5 HC
Technical Reports – Quarterly 064D
Condition Reports
Response to Technical
7.6.6 EM
Reports
8 Deck
8.1 Deck Maintenance EM 56, 56D

Report/Records
8.2 Pressure Testing of Pipes HC

Approved by DPA/DMR
Page 3 of 15

Subject
No No Forms
HC = Hard Copy
8.2.1 Bunker Lines on Deck HC
8.2.2 Cargo / C.O.W. Lines HC
8.2.3 Ballast Lines HC
8.2.4 Service / Other Lines HC
8.4 Planning Meetings - EM

Minutes
8.5 Ship Inspection Records HC 066

(By ship's staff)
8.6 Checklist For Ship’s HC 033

Cargo Gear
9 Technical Analysis
9.1 Lubrication Analysis HC

Report
9.2 Fuel Analysis Report HC
9.2.1 MARPOL Bunker Record HC 030, 031

/ MARPOL Sample
Record
9.3 Boiler Water / Cooling HC

Water Analysis Report
9.4 Megger Test Report HC 054, 054A
10 Insurance
10.1 Insurance General HC 040, 041, 042
10.2 Stevedore Damage HC 034

Report
10.3 P & I Claim HC

Approved by DPA/DMR
Page 4 of 15

Subject
No No Forms
HC = Hard Copy
10.3.1 US Quarterly Voyage EM 045

Report
10.4 Draft Survey / Ullage HC

Reports connected to
claims
10.5 Insurance Policy (Office HC

Only)
10.6 Insurance Claims HC
10.6.1 Cargo Claims Documents HC

and Log Books (Office
Only)
10.6.2 Insurance Claims (Office HC

Only)
10.7 Insurance Indication HC

(Office Only)
11 Charter Party
11.1 Charter Party EM
11.2 Statement of Facts HC 016, 017,

018, 019
On / Off Hire 024, 025,
026, 027, 036
11.3 Port Disbursements HC
12 Reserved
12.1
13 Owners
13.1 Correspondence In / Out EM

Owners

Approved by DPA/DMR
Page 5 of 15

Subject
No No Forms
HC = Hard Copy
14 Manning Agents
14.1 Correspondence With EM

Manning Agents
15 Cargo
15.1 Cargo papers By Voyage HC 012, 012A,

Port Papers / Cargo 013, 013A,
Maintenance Record 014 – 029,
304 – 308,
310, 310A
15.1.1 Passage Papers HC 301, 301A,

302, 302A,
303, 309, 311
– 315
15.2 Stability/Stress (Print HC

outs)
15.3 Cargo matter General HC
15.4 Ballast Management Log HC 155A, 155B
16 Accounts
16.1 Wage Accounts / Cash EM 100
16.1.1 Wage Accounts & EM 101, 104

Summary / Sign Off Wage
Accounts
16.1.2 Masters Cash Statement EM 110
16.1.3 Captain’s Account with EM 111

Charterer
16.1.4 Welfare Account EM 110a
16.2 Radio Accounts EM 125

Approved by DPA/DMR
Page 6 of 15

Subject
No No Forms
HC = Hard Copy
16.2.1 Phone Card Records EM
16.3 Slopchest Accounts EM 115, 116
16.4 Overtime / Overtime EM 102, 103

Records
16.5 Allotments / Special EM 105

Remits / CPF
Contributions
16.6 Budget/Financial Reports EM
16.7 Expense Reports (Office) EM 705
17 Personnel
17.1 Crewing General HC 070, 071,

072(Office
only). 072A,
072B, 073
17.1.1 Personnel General – HC 074A, 074B

Internal Memos &
Correspondence
17.1.2 Staff Recruitment (Office HC 712

Only)
17.2 Crew Individual Files - HC 075B, 075C,

Contracts, copies of 075D, 075E
Certificates / Applications
17.2.1 Crew Lists / Others HC 075A
17.2.2 Letter of Undertaking 043
17.3 Officers Individual Files - HC 711, 714

Contracts, copies of
Certificates / Applications
17.3.1 Applications for License HC

(Office Only)

Approved by DPA/DMR
Page 7 of 15

Subject
No No Forms
HC = Hard Copy
17.3.2 Sea Staff Visit HC 713, 713A
17.4 Training HC 719
17.4.1 Training Programme HC
17.4.2 Training Records EM 161, 162,

710, 099A,
710, 715
17.4.3 Videotel Records HC
17.5 Doctor/Dentist Report HC 076
17.6 Collective Bargaining HC

Agreement (CBA)
17.6.1 Special Agreement HC
17.6.2 Flag State Regulations / HC

Correspondence
regarding Manning
17.6.3 Singapore Maritime HC

Officer’s Union
17.6.4 Singapore Organisation of HC

Seamen
17.6.5 Singapore Maritime HC

Employers’ Federation /
SSA
17.7 Ship’s Articles of HC

Agreement
17.8 Staff Leave Records HC 704

(Office Only)
17.8.1 Staff Leave Summary HC 703A, 703B

(Office Only)
17.9 Drug and Alcohol Test HC

Record

Approved by DPA/DMR
Page 8 of 15

Subject
No No Forms
HC = Hard Copy
17.10 Staff Appraisal Records HC 701, 702

(Office Only)
17.11 Staff Handover Notes HC 721

(Office Only)
18 Inventory
18.1 Inventory Deck Stores EM 057
18.2 Inventory Paint Locker EM 057
18.3 Inventory Engine Stores EM 057
18.4 Inventory Cabin Stores EM 057
18.5 Inventory Provision / EM 120, 121,

Catering 121A, 121B
18.6 Medical Inventory HC 153
19 Safety, Vetting, & Security
19.1 Safety General HC 088
19.1.1 Safety Tour and HC 099

Familiarization
19.1.2 Work & Rest Hours 069

Calculation
19.1.3 Garbage Management 154

Plan
19.2 Safety Committee / EM 083, 094

Minutes of Meeting
19.2.1 Shipboard House Keeping 065D, 065E
19.3 Hot Work Records / HC 096

Checklists

Approved by DPA/DMR
Page 9 of 15

Subject
No No Forms
HC = Hard Copy
19.4 Tank Entry Records / HC 095, 095B

Checklists
19.5 Dangerous Work Permits HC 090, 090A
19.5.1 Hazard Analysis / Risk HC 089

Assessment
19.6 Security HC
19.6.1 Bomb Threat HC 170
19.6.2 Security Incident HC 171

Reporting Security
Instruction
19.6.3 Declaration of Security HC 172
19.6.4 Security Communication HC 173
19.6.5 Search Checklist HC 174
19.6.6 Ports Visited / Ports HC 175, 176

Contact
19.6.7 Record of Stowaway HC 181

Details
19.6.8 Visitor Log HC 177,177A,180
19.6.9 Security Equipment HC 178

Maintenance Record
(Non-Confidential)
19.6.10 Security Equipment HC 178

Maintenance Record
(Confidential)
19.6.11 Testing of SSAS and Test HC 179

Records
19.7 Oil Company Vetting HC

Inspections

Approved by DPA/DMR
Page 10 of 15

Subject
No No Forms
HC = Hard Copy
19.7.1 Response to Reports - EM

corrective action
19.8 Accident Reports HC 092A, 092B,

183, 185,
186, 187
19.9 Near Miss Reports HC 093
20 Environmental Management
20.1 Pollution Prevention HC 159, 161

General
20.2 Inventory Pollution EM

Response Equipment
20.3 Pre-Arrival Checklists HC
20.4 Contingency Plans HC
20.4.1 SOPEP HC
20.4.2 SMPEP HC
20.4.3 OPA 90 VRP HC
20.5 Bunkering / Transfer HC

Procedures
20.5.1 Checklist completed prior HC

to Bunkering
20.6 Cargo Transfer HC

Procedures
20.7 EMS Records HC
20.7.1 Recycling Report HC 165
20.8 Environmental Aspect HC 107

Approved by DPA/DMR
Page 11 of 15

Subject
No No Forms
HC = Hard Copy
21 Navigation
21.1 Navigation General HC
21.2 Bridge Checklists / HC* 001, 002,

Passage Planning 065F
*Laminated
Master
21.3 Charts / Publications HC 003

Updating
21.4 Vessel Position Reporting EM 007
22 Purchasing
22.1 Purchasing General AMOS
22.2 Stores / Spare parts / AMOS

Repair Orders
22.2.1 Deck Stores Orders AMOS 080
22.2.2 Engine Stores Orders AMOS
22.2.3 Spares orders AMOS 081
22.2.4 Catering Department AMOS 080

Stores Orders
22.2.5 Office Stationary EM 601, 602
22.3 Landed Goods Advice HC 062
22.4 Storing Report EM 082
22.5 Application to be an EM 718

Approved Vendor
23 Quality Assurance
23.1 Quality General EM 700

Approved by DPA/DMR
Page 12 of 15

Subject
No No Forms
HC = Hard Copy
23.2 Internal Audit Reports HC 065A, 065B,

065C, 097,
098, 716
23.2.1 Internal Audit Report HC 064C

Corrective Actions
23.3 External Audits Reports HC
23.3.1 External Audit Report HC 064C

Corrective Actions
23.4 Master’s Review HC 006
23.5 Experience Feedback HC 201, 156, 204
23.5.1 Customer Critique HC 156
23.6 HSSEQ Manuals: HC 162A

Acknowledgments of
Understanding
23.6.1 To Do List HC 200
23.7 Quarterly Management EM 700

Review
23.8 Audit of Manning Agents HC 720
23.9 CSI Attendance Reports HC
24 Index of Reference Documents
24.1 Instruction Manuals HC
24.2 Drawings HC
25 Guarantee Claims
25.1 Guarantee Claims (New- HC 063

buildings) Hull

Approved by DPA/DMR
Page 13 of 15

Subject
No No Forms
HC = Hard Copy
25.2 Guarantee Claims (New- HC 063

buildings) Engine
26 Office - Additional Files
26.1 Office General EM

Communication (Office
Only)
26.2 Office Equipment (Office EM

Only)
26.3 Office Works and EM

Services (Office Only)
26.4 Document and Courier HC 600

Services (Office Only)
26.5 Publications / HC
Subscription (Office Only)
26.6 Fixed Assets Register HC

(Office Only)
26.7 Travel and Transport HC

(Office Only)
26.8 Billing for Administration HC

(Office Only)
26.9 Leasing / Maintenance / HC

Tenancy Agreements
(Office Only)
27 Office - Promotion and Marketing
27.1 Promotion General EM

Only)

Approved by DPA/DMR
Page 14 of 15

Subject
No No Forms
HC = Hard Copy
27.2 Principal’s files for HC

estimated Running Costs
/ Quotations etc (Office
Only)
27.3 Ship Management HC 717, 202,

Agreements (Office Only) 202A, 202B
27.3.1 Crew Management HC

Agreements (Office Only)
27.4 Advertising (Office Only) HC
27.4.1 Printing Services (Office HC

Only)
28 Office – Management
28.1 Management General EM

Only)
28.2 General Agreements HC

(Office Only)
28.3 Appointment of 3rd Party HC

(Office Only)
28.4 Management System HC

(office Only)
28.5 Consultants (Office Only) HC

Approved by DPA/DMR
Page 15 of 15
List of TSM Forms, Filing,
THOME
& Distribution MSM Master-List
(Forms listed in italics are produced in Excel)
E = by email /  = by conventional mail / blank = onboard filing only
** = No copy to be left onboard
Form Form Name File Last TSM TSM Frequency

No. No. Update S’pore Manila
001 Passage Plan 21.2 01 Jan Before each

2012 Voyage
002 Under keel Clearance 21.2 Prior to

01 Jan
Calculation Arrival US
2012
Port
003 Publications / Charts Receipt 21.3 01 Jan  After

Note 2012 Receiving
01 Jan
004 Tanker Voyage Report 6.2  Each voyage
2012
01 Jan
005 Bulk Carrier Voyage Report 6.2  Each voyage
2012
006 Master’s System Review 23.4 E To be
submitted
twice a year
01 Jan
by 15 June
2012
and 15
December
respectively
007 Vessel Position Report 21.4 01 Jan E Daily

2012
008 – RESERVED
010
011 Ship to Ship Transfer 01 Jan

Questionnaire 2012
012 Notice of Readiness – Multi 15.1 01 Jan +E Arrival each

Grade 2012 Port
012 A Notice of Readiness – General 15.1 01 Jan +E Arrival each

2012 Port
013 Ship Shore Safety Checklist 15.1 01 Jan  Before Cargo

2012 Operations
013 A Bulk Carriers Ship Shore 15.1 01 Jan  Before Cargo

Safety Checklist 2012 Operations

Approved by DPA/DMR
Page 1 of 17
MSM Master-List No. 002
THOME List of TSM Forms, Filing, &
SHIP MANAGEMENT PTE LTD Distribution

014 Cargo Plan 15.1 Before all

01 Jan
Cargo
2012
Operations
014 A Pre Cargo Operation Safety 15.1 Before all

01 Jan
Conference Cargo
2012
Operations
01 Jan
014 G Guidelines for Cargo Plan 15.1
2012
015 Pre Discharge Port Arrival 15.1 01 Jan
Checklist 2012
016 Certificate of Slops 11.2, 01 Jan As Required

15.1 2012
017 Statement of Facts 11.2, 01 Jan  Every Port

15.1 2012
018 Statement of Pumping 11.2,  Every

01 Jan
Performance 15.1 Discharge
2012
Port
019 Statement of Pumping 11.2, 01 Jan  Every

Records 15.1 2012 Discharge
020 Tank Washing Record 15.1 01 Jan  After Tank

2012 Washing
020 A Tank Cleaning Operations 15.1  Before &

01 Jan
Record During Tank
2012
Cleaning
01 Jan
021 Cargo Heating Record 15.1  As Required
2012
022 Cargo Calculation / Ullage 15.1  Before / After
01 Jan
Sheet Loading /
2012
Discharging
01 Jan
023 Tank Inspection Report 15.1  Every Port
2012
024 Deadfreight Statement 11.2, 01 Jan  As Required
15.1 2012
01 Jan
025 Letter of Protest – Cargo Diff 11.2,  As Required
2012

Approved by DPA/DMR
Page 2 of 17

15.1
026 Letter of Protest – Pumping 11.2, 01 Jan  As Required

Restriction 15.1 2012
027 Letter of Protest – General 11.2, 01 Jan  As Required

15.1 2012
01 Jan
028 Inert Gas Operations Log 15.1 As Required
2012
01 Jan
029 Refrigerant or Halon Log 15.1 As Required
2012
01 Jan
030 MARPOL ROB Bunker Record 9.2.1 As Required
2012
01 Jan
031 MARPOL Sample Record 9.2.1 As Required
2012
032 RESERVED
033 Safety and Familiarization 8.6 01 Jan As Required

Checklist for Ships Cargo Gear 2012
01 Jan
034 Damage Report 10.2 As Required
2012
01 Jan
035 On Hire Statement 11.2 E+ As Required
2012
01 Jan
036 Off Hire Statement 11.2 E+ As Required
2012
037 - RESERVED
039
040 Letter of Indemnity for 10.1 01 Jan E+ As Required

Supernumeraries 2012
01 Jan
041 Letter of Indemnity for Visitors 10.1 E+ As Required
2012
01 Jan
042 Log Extract 17 E+ As Required
2012
01 Jan
043 Letter of Undertaking 17.2.2   On-signing
2012
044 RESERVED
045 US Voyage Quarterly 10.3.1 01 Jan Quarterly

Declaration 2012
01 Jan
046 Vessel Discharge Inspection As Required
2012

Approved by DPA/DMR
Page 3 of 17

Checklist
046A Vessel Discharge Sampling 01 Jan As Required

Record 2012
047 Drydock Inspection 01 Jan As Required

Certification Report 2012
048 Pollution Discharge Elimination As Required

01 Jan
System Corrective Action
2012
Assessment
049 Applicability of Discharges and 01 Jan As Required

Best Management Practices 2012
01 Jan
050 Engine Report 7.1  As Required
2012
051 ME Inspection thru scavenger 01 Jan
ports 2012
01 Jan
052 Piston and Liner Report 7.1  As Required
2012
053 Inspection of Bearings & 7.2 01 Jan As Required

Crankshaft 2012
054 Megger Test – Shipboard 9.4 01 Jan 6 Monthly


Electrical Equipment 2012
054 A Megger Test – Shipboard 9.4 01 Jan 6 Monthly


Electrical Equipment (LNG) 2012
055 Risk Based Identification Of 01 Apr

Critical Equipment 2012
056 Weekly Planned / Performed 7.4 Monthly

01 Jan
Maintenance for Deck / Engine 
2012
/ Electrical
056D Monthly Performed

01 Jan
Maintenance (Deck
2012
Department)
056E Monthly Performed

01 Jan
Maintenance (Engine
2012
Department)

Approved by DPA/DMR
Page 4 of 17

01 Jan
057 Stores Inventory 18.1  Quarterly
2012
01 Jan
058 Winch Brake Test Record As required
2012
059 Four stroke engine overhaul 7.2 01 Apr As required

report 2012
060 Specification of Repairs – Dry 7.5 01 Jan As Required


Dock 2012
01 Jan
061 Acceptance Test Record As Required
2012
01 Jan
062 Landed Goods Advice 22.3  As Required
2012
063 Guarantee Claim 25.1, 01 Jan As Required

25.2 2012
01 Jan
063 A Guarantee Claim Index As Required
2012
064 A Superintendent Visit Condition 7.6.5 01 Jan Quarterly

Report Cover Page 2012
01 Jan
064 B Quarterly Condition Report 7.6.5 As Required
2012
064 C Corrective Action Plan or 01 Jan
Report 2012
064 D Deficiency Observation 7.6.5 01 Jan E As Required

Master-List (Technical) 2012
064 E Superintendent Visit – Crew 01 Jan As Required

Evaluation Form 2012
01 Apr
065 A HSSEQ Audit Checklist 23.2 As Required
2012
065 B Security Internal Audit 23.2 01 Jan As Required
Checklist 2012
065 C Bridge Procedure Audit 23.2 01 Jan As Required

Checklist 2012
065 D Safety and Housekeeping 23.2 01 Jan As Required

Checklist 2012
01 Jan
065 E Galley Housekeeping 23.2 As Required
2012

Approved by DPA/DMR
Page 5 of 17

Checklist
065 F ECDIS Onboard 01 Jan

Familiarization Checklist 2012
066 Cargo/Ballast Tank Inspection 8.5 01 Jan As Required

Report 2012
11 May
067 Certificates and Surveys 4.1 E+ Monthly
2012
01 Jan
068 Survey Report 5.1 E+ After Surveys
2012
01 Jan
069 Work & Rest Hours Calculation 19.1.2 As Required
2012
069A Table of Shipboard Working 01 Jan As Required
Arrangements 2012
01 Jan
070 Personnel Form 17 As Required
2012
070A Crew Selection Evaluation 01 Jan As required
Record 2012
01 Jan
071 Manning Set-up 17 As Required
2012
072 Evaluation Form – Master / 01 Jan As Required
Chief Engineer 2012
01 Jan
072 A Evaluation Form – Officers 17.1 ** +   Off-signing
2012
01 Jan
072 B Evaluation Form - Ratings 17.1 ** +  Off-signing
2012
01 Jan
073 Testimonial for Sea Service 17.1 As Required
2012
01 Jan
074 A Board Hearing Report 17 E+ As Required
2012
01 Jan
074 B Notice of Dismissal 17 E+ As Required
2012
075 A Crew List 17.2.1 01 Apr E E Crew Change
2012 + Monthly
01 Jan
075 B Vaccination List 17.2.1 Monthly
2012
01 Jan
075 C Crew Effects Declaration 17.2.1 As Required
2012
01 Jan
075 D Ship’s Stores Declaration 17.2.1 As Required
2012

Approved by DPA/DMR
Page 6 of 17

075 E Crew Flag State Certificates 17.2.1 01 Jan As Required

List 2012
075 F Crew Environmental As Required

01 Jan
Management System
2012
Declaration
076 Doctor / Dentist Record and 17.5 01 Jan As Required


Account 2012
077 Master’s Handover 2.3.1 01 Jan Change of


2012 Master
078 Chief Engineer’s Handover 2.3.2 Change of

01 Jan
 Chief
2012
Engineer
079 Chief Officer’s Handover 2.3.3 01 Jan  Change of

2012 Chief Officer
01 Jan
080 Stores Order / Repairs List 22.2.1 E Quarterly
2012
01 Jan
081 Requisition for Spare Parts 22.2.3 E Quarterly
2012
082 Storing Report 22.4 01 Jan After each
2012 Storing
01 Apr
083 Sharing of Good Practices 19.2 E Monthly
2012
084- RESERVED -
085
01 Jan
086 Application for Risk Bonus As Required
2012
01 Jan
087 Daily Work Safety Notice 19.5.1 As Required
2012
088 Safety Equipment and 19.1 01 Jan As Required
Loadline Survey 2012
01 Jan
089 Risk Assessment 19.5.1 E As Required
2012
01 Jan
089A Job Hazard Analysis 19.5.1 E As Required
2012
01 Jan
090 Dangerous Work Permit 19.3 E As Required
2012

Approved by DPA/DMR
Page 7 of 17

01 Jan
090A High Voltage Work Permit As Required
2012
01 Jan
090B Lockout / Tagout Work Permit As Required
2012
01 Jan
090C Diving Operations Work Permit As Required
2012
091 Schedule of Drills Posted E As Required
01 Jan
3rd
2012
officer
01 Jan
091 A Drill Record 17.4.2 E Every Drill
2012
24 Apr
092 A Incident Investigation Report 19.8 E As Required
2012
092 B Alleged Cargo Contamination 19.8 01 Jan E As Required
Investigation Report 2012
01 Jan
093 Near Miss Report 19.9 E As Required
2012
01 Jan
094 Monthly Safety Report 19.2 E Monthly
2012
094 A Addendum to Monthly Safety 19.2 01 Jan Monthly
Report 2012
094 B Monthly Vessel Key 19.2 01 Feb Monthly

Performance Indicators 2012
01 Jan
095 Enclosed Space Entry Permit 19.4 As Required
2012
095 B Addendum to Enclosed Space 19.4 E As Required
01 Jan
Entry Permit for Restricted
2012
Entry
01 Jan
096 Hot Work Permit 19.3 E As Required
2012
01 Jan
096 A Tanker Hot Work Concurrence 19.3 E As Required
2012
01 Apr
097 Non Conformity 23.5 E+ As Required
2012
01 Jan
098 Internal Audit Report 23.2 Annually
2012
098 A SOPEP – SMPEP Annual 23.2 01 Jan As Required
Review 2012
01 Jan
099 Safety and Security Tour & 17.4.2 As Required
2012

Approved by DPA/DMR
Page 8 of 17

Familiarization
099 A Shipboard Drills and Training 01 Jun As Required

Record 2007
01 Jan
100 Wage Account 16.1 E+ Monthly
2011
01 Jan
101 Wage Summary 16.1.1 E+ Monthly
2012
01 Jan
102 Overtime Sheet As Required
2012
103 Summary of Overtime for Deck 16.4 01 Jan E+ Monthly
/ Engine / Galley 2012
01 Jan
104 Summary - Singapore Crew 16.1.1 E+ Monthly
2012
01 Jan
105 Application for Remittance 16.5 E+ E+  As Required
2012
106 – RESERVED
109
01 Jan
110 Master’s Cash Statement 16.1.2 E+ Monthly
2012
01 Jan
110A Welfare Fund Statement 16.1.4 E+ Monthly
2012
111 Captains Account with 16.1.3 01 Jan E+ Monthly
Charterer 2012
112 - RESERVED
113
01 Jan
114 Personal Expenses Claim 16.7  As Required
2012
115 Bonded Store / Slopchest 16.3 01 Jan E+ Monthly
Account 2012
116 Bonded Store / Slopchest 16.3 01 Jan E+ Monthly

Inventory 2012
117 - RESERVED
119
01 Jan
120 Victualling Cost Summary 18.5 E+ Monthly
2012
01 Jan
121 Victualling Stock Control 18.5 E+ Monthly
2012

Approved by DPA/DMR
Page 9 of 17

01 Jan
121A Extra Meals Record 18.5 E+ Monthly
2012
01 Jan
121B Condemned Stock Report 18.5 E+ Monthly
2012
122 - RESERVED
124
01 Jan
125 Radio Accounts 16.2 E+ Monthly
2011
126 - RESERVED
129
130 Second Officer’s Handover 2.3.4 01 Jan Every

2012 handover
131 Third Officer’s Handover 2.3.4 01 Jan Every

2012 handover
132 Second Engineer’s Handover 2.3.5 01 Jan Every

2012 handover
133 Third/Fourth Engineer’s 2.3.5 01 Jan Every

Handover 2012 handover
134 –
149
01 Jan
150 Letterhead 1.4 As Required
2012
01 Jan
150 A Facsimile Transmittal Sheet 1.4 As Required
2012
151 A Cover Letter for Accounting 3.1 01 Jan  As Required
Reports 2012
151 C Cover Letter for Personnel 3.1 01 Jan  As Required

Reports 2012
151 T Cover Letter for Technical 3.1 01 Jan  As Required

Reports 2012
152 Port Letter 6.1 01 Jan E Departure

2012 each Port
01 Jan
153 Medicine Inventory 18.6 As required
2012

Approved by DPA/DMR
Page 10 of 17

154 Garbage Management Plan 19.1.3 01 Jan Available

2012 Onboard
01 Jan
155 A Ballast Water Reporting 15.4 As Required
2012
01 Jan
155 B Ballast Water Handling Log 15.4 As Required
2012
156 Customer Critique Request 23.5 01 Jan For Office
2012 Use
157 Identification and evaluating 20.8 01 Jan For Office

Environmental Aspects 2012 Use
01 Jan
158 Sewage Disposal Log
2012
159 Safety, Quality, & 20
01 Jan
Environmental Management
2012
Program
01 Jan
160 Tag Log Report
2012
161 Environmental Management 20 01 Jan
System Training Booklet 2012
162 Training Record 17.4, 01 Jan

19.2 2012
162 A Acknowledgement of Reading Main 01 Jan To be

HSSEQ Manuals Manual 2012 attached
01 Jan
163 Equipment Calibration Record 7.4.1
2012
164 RESERVED
01 Jan
165 Recycling Record 20.7.1
2012
166 HSSEQ Materials Request 01 Jul As Required
Form 2012
167- RESERVED
169
01 Apr
170 Bomb Threat 19.6.1
2012
01 Apr
171 Security Incident Report 19.6.2
2012

Approved by DPA/DMR
Page 11 of 17

01 Apr
172 Declaration of Security 19.6.3
2012
173 Security Communications 19.6.4 01 Apr
Checklist 2012
01 Apr
174 Search Checklist 19.6.5
2012
175 Port Contacts Information 19.6.6 01 Apr
Sheet 2012
176 Ports Visited and Security 19.6.6 01 Apr

Setting Record 2012
01 Apr
177 Visitors Log 19.6.8
2012
01 Apr
177A Record of Visitor Pass 19.6.1
2012
178 Security Equipment 19.6.9 01 Apr
Maintenance 2012
19.6.10
179 Ship Security Alert System 19.6.11 01 Apr

A&B (SSAS) Test Record 2012
180 Shipboard Restricted Area Key 19.6.8 01 Apr

Lock / Seal Location List 2012
01 Apr
181 Record of Stowaway Details 19.6.7
2012
30 Jun
182 Contingency Plan
2012
183 Crisis Management Office 19.8 01 Apr For Office
Checklist 2012 Use
184 RESERVED
185 Crisis Management Office 19.8 01 Jan For Office

Telephone Log 2012 Use
186 Crisis Management Office 19.8 01 Jan For Office

Casualty Log 2012 Use
187 Crisis Management Office 19.8 For Office

01 Jan
Minutes of the Emergency Use
2012
Team

Approved by DPA/DMR
Page 12 of 17

188- RESERVED
199
01 Jan
200 HSSEQ To Do List 23.6.1
2012
201 Change Management System 23.5 01 Apr E+
Revision Request 2012
201A Security System Revision 01 Apr

Request 2012
01 Apr
202 Ship Take-Over Checklist 27.3
2012
202A Ship Take-Over Checklist 01 Apr
HSSEQ Department 2012
202B Technical Department Ship 01 Apr

Take-Over Checklist 2012
203 ISM Code Declaration of 4.1 01 Jan For Office

Company 2012 Use
204 HSSEQ Circular 23.5 01 Jan For Office

2012 Use
205 ISM Code Declaration of DPA 4.1 01 Feb For Office

2012 Use
206 Declaration of CSO 4.1 01 Apr For Office

2012 Use
207- RESERVED
300
301 LNG Moss Type Annular 01 Jan As required

Space Purging Record 2012 by LNG ships
301A LNG Membrane Type Barrier 01 Jan As required

Spaces Purging Record 2012 by LNG ships
302 LNG Moss Type Hold / Void 01 Jan As required

Drying Record 2012 by LNG ships
302A LNG Cargo Tanks Drying 01 Jan As required

Record 2012 by LNG ships

Approved by DPA/DMR
Page 13 of 17

303 LNG Inerting Record 01 Jan As required

2012 by LNG ships
304 LNG Gassing Up Record 01 Jan As required

2012 by LNG ships
305 LNG Moss Type Cooldown 01 Jan As required

305A LNG Membrane Type 01 Jan As required

Cooldown Record 2012 by LNG ships
306 LNG Moss Type Equator Ring 01 Jan As required

Temperatures Statement 2012 by LNG ships
306A LNG Membrane Type Cargo As required

01 Jan
Tanks Temperatures by LNG ships
2012
Statement
307 LNG Load Monitoring Record 01 Jan As required

2012 by LNG ships
307A LNG Loading Record 01 Jan As required

2012 by LNG ships
308 LNG Level Gauge Comparison 01 Jan As required

309 LNG Laden Voyage Monitoring 01 Jan As required

310 LNG Discharge Monitoring 01 Jan As required

310A LNG Discharge Record 01 Jan As required

2012 by LNG ships
311 LNG Moss Type Ballast 01 Jan As required

Voyage Monitoring Record 2012 by LNG ships
311A LNG Membrane Type Ballast 01 Jan As required

Voyage Monitoring Record 2012 by LNG ships
312 LNG Tanks-Lines Liquid 01 Jan As required

Freeing Record 2012 by LNG ships

Approved by DPA/DMR
Page 14 of 17

313 LNG Warming Up Record 01 Jan As required

2012 by LNG ships
314 LNG Gas Freeing Record 01 Jan As required

2012 by LNG ships
315 LNG Aerating Record 01 Jan As required

2012 by LNG ships
316- RESERVED
599
600 Summary of Documents 26.4 01 Jan For Office

Storage 2012 Use
601 Office Stationary Request 22.2.5 01 Jan For Office

Form 2012 Use
602 Office Stationary P.O. Form 22.2.5 01 Jan For Office

2012 Use
603- RESERVED
699
700 Minutes of Meeting 23.1 01 Jan For Office

2012 Use
700A Action Plan 23.1 01 Jan For Office

2012 Use
701 Appraisal of staff on Probation 17.10 01 Jan For Office

(Confidential) 2012 Use
702 Staff Appraisal 17.10 01 Jan For Office

2012 Use
703 A Summary of Staff Leave Plans 17.8.1 01 Jan For Office

2012 Use
703 B Leave Planning for Calendar 17.8.1 01 Jan For Office

Year 2012 Use
704 Leave Application Form 17.8.1 01 Jan For Office

2012 Use

Approved by DPA/DMR
Page 15 of 17

705 Travel Expenses Report 16.7 01 Jan For Office

2012 Use
705 A Entertainment Expenses 16.7 01 Jan For Office

Report 2012 Use
706 Final Funds Request 17.4.3 01 Jan For Office

2012 Use
707 Delegation of Financial 01 Jan For Office

2012 Use
Authority
708 Travel Request Form 01 Jan For Office

2012 Use
708 A Hotel Booking 01 Jan For Office

2012 Use
709 Payment Voucher for Staff 01 Jan For Office

Claims 2012 Use
710 New Employee Orientation 17.4.2 01 Jan For Office

2012 Use
711 Employee Clearance Form 17 01 Jan For Office

2012 Use
712 Recruitment Request 17.4.3 01 Jan For Office

2012 Use
713 Sea Staff Visit Form 17.3.2 23 Feb For Office

2012 Use
713 B Briefing Checklist for Masters 01 Jan For Office

and Senior Officers 2012 Use
714 Employee Data Record 17 01 Jan For Office

2012 Use
715 Training Evaluation 17.3.3 01 Jan For Office

Questionnaire 2012 Use
715 A Training Superintendent 01 Jan For Office

Evaluation Questionnaire 2012 Use

Approved by DPA/DMR
Page 16 of 17

716 TSM Office Audit Checklist 23.2 01 Jan For Office

2012 Use
717 Redelivery of Ships from 27.3 01 Jan For Office

Management 2012 Use
718 Application to be an Approved 22.5 01 Jan For Office

Vendor 2012 Use
719 Training Assistance & 01 Jan For Office

Sponsorship Programmes 2012 Use
720 Manning Agents Audit 23.8 01 Jan For Office

Checklist 2012 Use
721 Office Staff Handover 01 Jan For Office

2012 Use
721 P Purchaser Handover Notes 01 Jan For Office

2012 Use
722 Vendor and Supplier Audit 01 Jan For Office

Questionnaire 2012 Use
723 A Advance Payment Form 01 Jan For Office

2012 Use
723 U Urgent Payment Form 01 Jan For Office

2012 Use

Approved by DPA/DMR
Page 17 of 17
Approved Manning Agents
Country Company Name Address Contact No. PIC
BULGARIA Comtrans J Ltd Office Address: +35 952601395 Georgi Jekov

Tor Management Ltd +35 9888614351 Kameliya Dyulgerova
4 Halil efendi str. +35 9884856150
9000 Varna Bulgaria
Email:
crewing@comtrans-ng.com
comtrans@mbox.contact.bg
CHINA Sinocrew Maritime Services Office Address: +86 1064097766 to 7742 Sun Hai Yan (Sue)
Co., Ltd
9F. East Block C Yonghe Plaza No.28 +86 13810846360 shy@sinocrew.com
Andingmen Dongdajie Dongcheng Dist.
Beijing 100007 China +86 1064097784 Yan Xiu Kun (Aileen)
+86 13811492150 yxk@sinocrew.com
Email: +86 1064097778 Liu Ning (Clement)
crewing@sinocrew.com +86 13811091076 liuning@sinocrew.com
fpd@sinocrew.com

Approved by DPA/DMR
Page 1 of 10
SHIP MANAGEMENT PTE LTD Approved Manning Agents
CHINA Zhoushan International Office Address: +86 5802029388 Huyan

Economy & Trade Co., Ltd
5/F NO.66 Huan Cheng Road(W) Zhoushan +86 13857228809
(Zoetc)
Zhejiang China 316000
(Owner’s rep-Island
Navigation)
Email:
huyan@zossc.com
liuzhicheng@zossc.com
CROATIA I.M.A. Ship S.A. Office Address: +38 522244810/244830 Marsela Vukorepa
Draga 2/II 22000 Sibenik Croatia +38 598258775
Email:
ima@si.t-com.hr
CROATIA Zorovic Maritime Ltd Office Address: +38 551345669 Tomislav Zmaric
Trpimirova 2/XI 51000 Rijeka Croatia +38 598878305
Email:
office@zorovic.hr
tomislav.zmaric@zorovic.hr

Approved by DPA/DMR
Page 2 of 10
INDIA Doehle Danautic Private Office Address: +91 2240456000 Capt. Shashi DSouza
Limited (India)
Doehle Danautic India Private Ltd +91 8976319313 Ambrin Shaikh
109-111 Shalimar Morya Park
Off New Link Road Andheri-West
Mumbai 400053 India
Email:
sdsouza@doehledanautic.com
ssuvarna@doehledanautic.com
INDIA Nortrans Maritime Services Office Address: +91 2226744447/48/49/50 Michael Dias
of OCS Services Ltd
407-411 Oberoi Chambers II 645/646 New +91 9920191377
Link Road Andheri (West) Mumbai 400053
India
Email:
operations@nortrans.co.in
dias@nortrans.co.in

Approved by DPA/DMR
Page 3 of 10
INDONESIA PT Tenaga Baru Nuansa Office Address: +62 214754578 Gatot Cahyo Sudewo
Persada
PT Tenaga Baru Nuansa Persada +62 2130300066
Jl. Bekasi Timur Raya No. 33 A +62 8156512710
Jakarta Timur 13250 – Indonesia
Email:
mgmt@tbnp.co.id
INDONESIA PT Perusahaan Pelayaran Office Address: +62 2179187006/07

Equinox
Globe Building 5th & 6Th Floor Jl Buncit Raya
Kav 31 – 33 Jakarta 12740 – Indonesia +62 81511300003 Capt. Widyarman
+62 8119840140 Astety Khairunisa

Email:
+62 8111992050 Magdalena J
crewing@ppequinox.com

Approved by DPA/DMR
Page 4 of 10
INDONESIA PT Oceanindo Prima Office Address: +62 2145850632 Rory Napitupulu

Sarana
Artha Gading Niaga Block C/34 +62 8111996746
Kelapa Gading
Jakarta 14240
Email:
ops@oceanindo.com
crewing@oceanindo.com
achrisnawan@oceanindo.com
KOREA KLC SM Co.,Ltd Office Address: +82 516616134 K.T. Kang for Tanker Fleet
Marine Building 1F #84–5 4–Ga Jungang– +82 1025213508
Dong Jung–Gu Busan 600816 Korea
+82 516616137 M.I. Park for Bulk Fleet
Email: +82 1036777186
cm2@klcsm.co.kr
mogim@klcsm.co.kr
ktkang@klcsm.co.kr

Approved by DPA/DMR
Page 5 of 10
MONTENEGRO Perun Crewing Agency Office Address: +38 230313917 Daniela Milovic
Jovana Tomasevica G-9/2 85000 Bar +38 267315099
Montenegro
Email:
peruncrew@t-com.me
daniela.m@t-com.me
MYANMAR Maritime Support Service Office Address: +65 62951625 EK Tan

Pte Ltd (Singapore)
6001 Beach Road #11-02A Golden Mile +65 97387329
Tower Singapore 199589
+65 65666613
Email:
info@mssvcs.com
PHILIPPINES MST Marine Services Office Address: +63 28607541 Capt. Benjamin M.
(Philippines) Katipunan, Jr.
(MANILA) TSM Building 1751 Dian Street Brgy Palanan +63 28607500
Makati City 1235 Philippines Marilyn Gonzales
+63 9189135158
Email:
benjamin.katipunan@tsmphil.com.ph
marilyn.gonzales@tsmphil.com.ph

Approved by DPA/DMR
Page 6 of 10
PHILIPPINES TSM Shipping (Philippines) Office Address: +63 25518364 Capt. Jones Tulod
Inc.
(MANILA) TSM House -1751 Dian Street Brgy Palanan +63 9399372080 Capt. Manuel Abadilla
Makati City 1235 Philippines
+63 9228361566
Email:
jones.tulod@tsmphil.com
manny.abadilla@tsmphil.com
PHILIPPINES Net Ship Management Inc. Office Address: +63 28467245/7394/7399/7252/7298

(MANILA) Net Ship Management Inc.
+63 28468443 Rosalia T. Caballero
Scandic Palace 4291 Emilia St. Palanan
Makati City 1235 Philippines +63 9175319176
+63 28467395 Capt. Luis Y. Tapia

Email: +63 9176258996
netship@netship.com.ph
+63 28467404 Capt. Ramon Y. Tapia
sally@netship.com.ph
+63 9175314493
+63 28468456 Leslie Amor Ureta

+63 9178655918
+63 9178323314 Eldeen Mantele

Approved by DPA/DMR
Page 7 of 10
PHILIPPINES All Oceans Maritime Office Address: +63 25251929 Capt. Roel A. Codilan
Agency Inc.
(MANILA) All Oceans Maritime Agency Inc. +63 9189485381 Jayson C. Puyat
(Owner’s rep-Island
Ground Floor Mary Bachrach Building +63 25245923
Navigation)
25th Street Port Area Manila Philippines +63 9175717111
Email:
admin@alloma.com.ph
rtbalquin@alloma.com.ph
POLAND Inter Marine Sp.z o.o. Office Address: +48 58660843644 Ewa Molikiewicz
81 – 327 Gdynia ul. Wolnosci 18 Poland +48 586608442
+48 510258188
Email:
+48 58660843644 Tomasz Grabowski
ewa.molikiewicz@intermarine.pl
+48 586608436
+48 502340821
ROMANIA Sagau Shipping Services Office Address: +40 752090910 CEO Mihai Sagau
Ilarie Voronca Street No. 1-3 Zip: 900684
Constanta City Romania +40 752090914 Frincu Cristina
+40 744518391 Scarlat Andreea

Approved by DPA/DMR
Page 8 of 10

Email:
+40 341178936
office@shipping.com.ro
+40 341178935
RUSSIA Baltic Marine Management Office Address: +7 8123632075 Mitrofanov Alexey

Ltd
Moskovsky avenue 212 office 5030 +7 9531692518 mae@baltmm.eu
196066 St.Petersburg Russia
+7 8123632075 Stepanyuk Svyatoslav
+7 8123632075 sse@baltmm.eu
Email:
+7 8129348257
crew@baltmm.eu
+7 8123632075 Romashova Tatiana
+7 9117181344 rtn@baltmm.eu
SRI LANKA ALF Shipping (Private) Ltd Office Address: +94 114516364 Asuntha Silva
19 Thimbirigasyaya Place Colombo 5 Sri +94 777586434
Lanka
Email:
alf@alfshipping.com

Approved by DPA/DMR
Page 9 of 10
UKRAINE Marine Agency LAIS Office Address: +38 0482359294 Katerina Reutskaya
24 Geneuezskaya Street Office 235 Odessa +38 0937250895
Ukraine
Email:
lais@te.net.ua
VIETNAM Vinalines Shipping Office Address: +84 435770886 Capt. Do Hung Duong
Company
Vinalines Shipping Company +84 904860586
(Owner’s rep-Vinalines)
14th Floor Ocean Park Building No.1 Dao Duy
Anh Str. Dong Da Dist. Hanoi Vietnam.
Email:
crew@vinalines-shipping.com
duongdh@vinalines-shipping.com

Approved by DPA/DMR
Page 10 of 10
Approved 21st Century and beyond
THOME Travel Agents MSM Master-List

No. Company Address Contact No.
1. Medmar Marine Travel Dolac 3, 51000 Rijeka Croatia 00385-51 214723.

212379
2. Scandinavian Airlines System 350 Orchard Road #21-08/10 Shaw

+65 6235 2488
House Singapore 238868
3. Instone 400 Orchard Road #18-05 Orchard

+65 62335100
Towers Singapore 238875
4. HRG (Hogg Robinson Group) 3 HarbourFront Place #06-02

HarbourFront Tower 2 Singapore +65 6885 7594
099254

Approved by DPA/DMR
Page 1 of 1
Charts of Authority
Purpose
To define and delegate authority to designated employees and staff in a way that allows efficient work
processes and fast decision-making while maintaining proper internal controls.
To ensure that all transactions/decisions that engage the company’s liability are made only by employees
and staff who have received prior specific authority and approval delegation.
Interpretation Responsibility
Finance Director
Financial Chart of Authority Guidelines

Approval limits are delegated within the Thome Ship organization based on authority and approvals granted
to Managing Director and Finance Director by the President and Board of Directors.
It is the responsibility of all Department Managers and employees who have received approval authority to
ensure that approvals are given in strict compliance with any and all policies in application at Thome Ship.
Employees and staff who have received approval authority have the duty to verify and ensure that
transactions which they authorize do not contravene in any way such policies.
The Finance Department is required to maintain a register of specimen signatures and initials of all
employees who have been delegated approval authority.
Designated staff members are authorized to approve as per the attached matrix and the delegated
authority. Approval by any staff member beyond the authorized approval limits is invalid and Accounts
Department has authority and duty to reject any request/transaction which is not properly or completely
approved.
Updates to the authorization levels and approval limits should be prepared by Accounts Department to
reflect any changes to Thome Ship policies or to include additional items as and when required. Issuance
of new policies or revisions of existing ones require approval of Managing Director and Finance Director.
Re-delegation of authority to subordinates of employees who have been granted approval authority requires
formal approval by Managing Director and Finance Director as per Form TSM 707 – “Delegation of
Authority”. A copy of this memo should be sent to the Accounts Department to enable the necessary
approval routes to be amended in Shipnet.
Treasury Signatory Groups

Group Title/Position
A President & CEO

Managing Director, Thome Offshore
A1 Managing Director
Finance Director
B1 Financial Controller
B2 Accounting Manager
B3 HR Manager (Payroll Only)

Approved by DPA/DMR
Page 1 of 12
SHIP MANAGEMENT PTE LTD Charts of Authority
Authorization and Approval Limits
Particulars Limits Authorizations Remarks
I. Finance/Accounts
A. Treasury Matters
1. Banking Transactions Less than or equal to B1 + B2 Please refer to

SGD 400K Attachment 2.
• Disbursement Greater than SGD 400K B1 or B2 + A1 or A
(Cheques, Giro,
Fund Transfers)
Other than related
company fund transfers
2. Performance Bonds Less than or equal to B1 or B2 Please refer to
SGD 20K Attachment 2.
Greater than SGD 20K MD or FD (A1)
3. Opening of New Bank ALL President, MD + FD Board resolution
Accounts required
4. Request & Change in ALL President, MD + FD Board resolution
Credit Facility line required
5. Signing of Credit Facility ALL President, MD + FD Board resolution
Letter required
6. Inter Company Loans * Less than or equal to MD + FD
(non-trade) SGD 2mil
* Champion, BMP and Greater than SGD 2mil President, MD + FD
Bitutank
7. Forward exchange ALL President, MD & FD Any 2 signatures
contract would be
sufficient

Approved by DPA/DMR
Page 2 of 12
I. Finance/Accounts
B. Others
1. Cash / Working Capital Less than or equal to Dept Manager + FD

advance SGD 2K
Greater than SGD 2K Above + MD
2. Petty Cash Dept Manager All requests for
Disbursements petty cash
replenishment
2a. Agency/Crew section - ALL Accounting Manager + need to be
Charge to vessels FC signed off by FC
or Accounting
Manager
2b. Entertainment – Charge ALL C.O.O+ Dept Manager

to vessels
2c. Entertainment – Charge ALL MD or FD In advance
to company
2d. Others – related to office ALL Dept Manager + FC or
expenses Accounting Manager
3. Employee Loans ALL MD or FD All requests to
be within the
existing policy
requirements.
Maximum SGD
20K
4. Advance payment to ALL Dept Manager + FD or Sign-off on
suppliers/ Payment FC invoice / external
Terms less than 15 days request
5. General Accruals/ Less than or equal to FC
Provisions or Reversals SGD 50K
Between SGD 50K and Above + FD
SGD 100K
Greater than SGD 100K President + MD
6. Bad Debt write-offs ALL MD + FD

Approved by DPA/DMR
Page 3 of 12
II. General and Administrative
1. Travel Requests - Charge Less than or equal to C.O.O/ HSSEQ These limits are
to vessels SGD 5K Manager based on
estimated cost
Greater than SGD 5K Above + MD (airfare, hotel &
incidentals)
Travel Requests - Charge ALL MD or FD
to corporate account
2. Travel Expense Reports
2a. a) Direct Reports to ALL President

President
2b. b) Other Employees Less than or equal to Dept Manager/FGM Based on gross
SGD 5K expense amount
to ensure all
reports are
approved by
Greater than SGD 5K Above + MD or FD superior. For MD
or FD Direct
reports, MD or
FD approval
required
III. Human Resources
1. Shore Staff ALL MD or FD for their Hiring subject to

Hiring/Terminations respective areas within board
(including temporary approved budget
staff)
ALL President those 1 level Hiring subject to
below MD or FD within board
approved budget
Direct Reports
2. Shore Staff Employment ALL HR Manager + MD or

contracts FD for their respective
areas
3. Shore Staff Overtime Office Staff Dept Manager For their

respective
functional area
4. Shore Staff Education ALL HR Manager and MD or To verify and

sponsorship application FD for their respective ensure
areas compliance with

Approved by DPA/DMR
Page 4 of 12
relevant policy
III. Human Resources
5. Shore Staff Salary ALL HR Manager + MD or 2 tier approval

increases / Payroll FD for their respective required
notices (including new areas
Individual
hires)
increases for
direct reports to
MD or FD
requires
approval from
President
6. Changes in Shore Staff ALL President

position titles
7. Shore Staff Promotions ALL MD or FD For respective

areas
Direct Report of MD or Above + President
FD
8. Changes in organization ALL President

structure/ employee
assignments/ internal
transfers
9. Country club ALL President

memberships
10. Renting/Leasing Employee Related HR Manager + FD or If MD or FD

Arrangements MD related then
President to
approve
Office Related Above + President
11. Medical Outpatient HR Manager
Hospitalization HR Manager or FD Guarantee letter

required
12. Home Leave Airfare only MD Based on travel

request
13. Training Office staff Dept Head + MD Within budget

Approved by DPA/DMR
Page 5 of 12
Marine Personnel Crewing Manager/FGM Within budget

+ MD
IV. Capital Expenditures / Asset Disposal
1. Acquiring / Leasing of Less than or equal to FD + MD All fixed asset

property / Renovation & SGD 50K purchases
All Other (EH&S, above SGD 2K
Vehicles, Furniture, etc) will require a
CAR (Capital
Greater than SGD 50K President Appropriation
Request).
Limit applies to
new leases. For
renewals of
existing lease
agreements
2 Disposing fixed assets Less than or equal to FD + MD Asset disposal

SGD 5K form to be used.
book value
Greater than SGD 5K Above + President
3. IT / hardware, software Less than or equal to IT Mgr

services SGD 1K *
Between SGD 1K to SGD Above + MD or FD

25k **
* All expenditures for hardware, software, or services greater than SGD 1K must be approved as indicated,
whether for a new or renewal/extension of an existing agreement.
** All expenditures for hardware, software, or services greater than SGD 1K must be approved as indicated,
whether for a new or renewal/extension of an existing agreement.

Approved by DPA/DMR
Page 6 of 12
V. Vessel Management
1. Agreements
Full Management ALL MD or FD Or any Director
Crew Management ALL MD or FD Or any Director
Partial crew management ALL MD or FD Or any Director
2. Governing Documents
Policy and Objectives ALL President Board Approval
HSSEQ System Manuals ALL MD or FD
Procedures and ALL HSSEQ Manager In their

Instructions respective areas
3. Correspondence Signature
Promotion /Marketing ALL MD C.O.O or Biz

Devt Manager
when directed by
MD
Correspondence to ALL MD or FD Legal, principal

Owners matter
Correspondence to ALL C.O.O or FGM + Technical &

Owners HSSEQ Manager General
Monthly Accounts to ALL FC or Accounting General

Owners Manager
ALL FD Principal matters

- if FR methods,
Accounting
formats, etc

Approved by DPA/DMR
Page 7 of 12
VI. Agreements/Contracts
1. Fees / Contract Value Full Management MD Minimum fee

should be USD
100K per
annum.
Crew Management / Crewing Manager & Additional to

Partial Crew FD or MD crew agency fee
Management there should be
USD 150 per
man month.
Fee Adjustments MD
2. Authorizing Penalty / ALL MD + FD FD’s approval is

Claims against Thome required for all
penalty clauses
& Manager’s
Undertakings.
To consult ITIC
for all claims.
3. Credit Notes/Credit Less than or equal to FD For billing

Advice SGD 3K adjustments,
approval by FD
Greater than SGD 3K Above + MD will suffice.
4. Deviation on Payment ALL FD or MD

Terms/Method
5. Contract Cancellations ALL MD + President
6. Agreement of Final ALL C.O.O+ FC + FD

Accounts
7. Vendor Agreements Standard Agreements Purchasing Manager
Non-Standard C.O.O or MD
Agreements (eg.
Drydocking)

Approved by DPA/DMR
Page 8 of 12
VII. Marine Personnel
Employment / Dismissal Sea Staff
1. Senior Officer, Junior ALL Crewing Manager Consult

Officer, Petty Officer & C.O.OT,FGM &
Ratings Marine Manager
VIII. Purchasing – Vessel Related
Purchase Orders (PR) ***
1. Items chargeable to Less than or equal to Superintendents Outside budget

Vessels USD 25K to obtain owners’
approval or as
Between USD 25K to FGM specified in the
USD 100K management
agreement.
Between USD 100K to C.O.O or FM (LNG) Unbudgeted
USD 200K items greater
than USD 25K.
Greater than USD 200K MD or FD MD to advice
and owners’
approval.
2. Invoices 1 (Technical Less than USD 2K Purchasers For invoices

Department) relating to non-
Between USD 2K and Superintendents product services
USD 25K where three-way
match has not
Between USD 25K and FGM been done.
USD 100K Note: The three-
way match
Between USD 100K and C.O.O includes where
USD 250K discrepancies in
unit price or
Greater than USD 250K MD or FD quantities are
within 5%
tolerance limit.
1
This includes docking costs.

Approved by DPA/DMR
Page 9 of 12
IX. Purchasing – Non Vessel Related
Purchase Orders (PR) ***
1. Items not chargeable to Less than or equal to Dept Manager Outside of

vessels (non IS, non SGD 25K budget 50% of
communication these limits
equipment) Between S$25K to SGD Above + MD or FD for apply.
50K respective areas
• General office
purchases
• Inventory
2. IS Consumables and Less than or equal to IT Manager Refers to routine

Related Items (e.g. SGD 2K purchases like
software) IS consumables,
Between SGD 2K and IT + MD or FD renewal of
SGD 20K licenses and
renewal of
Greater than SGD 20K Above + President contracts (not to
be capitalized)
3. Invoices (Non-vessel ALL Dept Manager For invoices

related) relating to non-
product services
where three-way
match has not
been done.
*** Department Managers will be authorized for their respective functional area, except for themselves
which require next level approval.

Approved by DPA/DMR
Page 10 of 12
X. Other
1. Hiring of Less than or equal to MD + HSSEQ

Professionals/Consultants SGD 10K Manager
2. Hiring of Less than or equal to FD Fees for

Professionals/Consultants SGD 10K recurring
engagements
– Services by Accounting
Greater than SGD 10K Above + President must be re-
Firm
approved
annually.
Non-Audit
Services
<USD25K must
be reported to
WHQ Quarterly.
3. Supplier Non-Admin Purchasing Manager

Agreement/Service + C.O.O+ MD
Agreement
Admin HR Manager + FD

Approved by DPA/DMR
Page 11 of 12
XI. RISK ASSESSMENT
DPA FG/MM Master Comments
Routine Tasks 
Non-Routine Tasks Technical by FGM


Operations by MM
Identification and shutdowns of Technical by FGM

critical equipment 
Navigation by MM
Changed circumstances that 

affect the operational
environment crew fatigue
Special focus areas pinpointed 

by the Health, Safety, Security,
Environmental and Quality
(HSSEQ) department
Mooring 
Any task which, in the opinion of 

the Ship Management Team,
give cause to a Risk
Assessment
Ship Specific Procedures 
System revisions & Organization changes require MD


organizational changes concurrence
If in the final risk matrix, the Either MM or DPA must approve

“Recommended Response”  
shows STOP

Approved by DPA/DMR
Page 12 of 12
Accounting Requirements
No. Item Date Required
Insurance Section
1. Franchise provision for all new claims As new claims arise
2. Half-yearly review of all claims on status and for closing of 1st July / 1st January of each
claims (Listing of all Pending Insurance Claims as at 31st year
May and 30th November will be submitted to the Insurance
Manager upon closing of 31st May and 30th November's
accounts).
3. Provisions for P&I Supplementary (at year end) 5th January of each year
Fleet Groups
1. Annual budgets 1st February of each year
2. Value of lube oil ROB based on quantities at end of quarter 3rd day of subsequent month
as advised by vessel
3. Dry-docking bill As invoices are received
4. Port/Agent's disbursements As documents are received,

but not later than 5th day of
the month of closing
Marine Section
1. Agents' disbursement As documents are received,
but not later than 5th day of
the month of closing
2. Voyage calculations Before commencement of

voyage
Administration Section
1. STC bills As invoices are received
2. Telecommunication expenses for billing Principals 25th day of the month
Vessel
1. Victuals ROB as at end of quarter and purchases made 1st of subsequent month
during the month
2. Lube oil ROB (in quantities) as at end of quarter, and 1st of subsequent month
quantities purchased during the quarter

Approved by DPA/DMR
Page 1 of 1
Office Library
To be updated annually by the Library Custodian
No Title of Manual / Publication Edition Location
1 Maritime Law, Regs., Notices and Requirements (LM 300) Cabinet

2 Oil Record Book Part 1 (All ships) Old Edition Cabinet
3 Oil Record Book Part 2 (tankers only) Cabinet
4 TSM HSSEQ System Manuals (As per Section 3.1.1) Office
4A TSM Environmental Management Manual Library
5 Marpol 2006 Consolidated Edition 2006 Cabinet
6 Guidelines for the Implementation of Annex V of Marpol 73/78 2006 Cabinet
7 SOLAS Consolidated Edition 2004 , add IMP-172E, SOLAS 2004 Cabinet
AMENDMENTS 2003-2005
7A International Ship & Port Facility Security Code and SOLAS 2003 Cabinet
Amendments 2002 (ISPS Code)
8
8A Resolutions and Other Decisions (Res. 371-409) 1978 Cabinet
9 Publications Catalogue 1995 - 1996 1996 Cabinet
10 ColRegs 1972 (2003 COLREG 1972 COLLISION REG) 2003 Cabinet
11 Int. Convention on Load Lines:1966, 1981 Suppl, 1988 Protocol 2005 Cabinet
(1989 Edition) - 2005(CONSOL ED)LOAD LINE 1988
12 Int. Maritime Dangerous Goods Code with Supplement - 2004 2006 Cabinet
IMDG CODE-2V INCL AM32-02
13 Crude Oil Washing Systems 2000 Cabinet
14 Inert Gas Systems 1990 Cabinet
15 Const & Equip of Ships carrying Dangerous Chemicals in Bulk & 2007 Cabinet
Index of Dangerous Chemical Carried in Bulk (IBC Code) with
Supplement
15A Code for the Construction and Equipment of Ships Carrying 2005 Cabinet
Dangerous Chemicals in Bulk (BCH Code)
16 Code of safe Practice for Solid Bulk Cargoes (BC Code) with 1996 2005 Cabinet
Amendment - BULK CARGOES (BC)CODE 2005EDN
16A International Code of Safety for High-Speed Craft, 2000 2000 Cabinet
17 Const. & Equips. for Ships carrying Liquefied Gases in Bulk with 1993 Cabinet
1994/1996 Amendments
18 Code of Safe Practice for Ships Carrying Timber Deck Cargoes 1992 Cabinet
19 Manual on Chemical Pollution 1999 Cabinet
20

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Page 1 of 8
SHIP MANAGEMENT PTE LTD Office Library
21 Ships' Routeing 2003 Cabinet

22 Classification Society Rules & Regulations Library
23 International Aeronautical and Maritime Search and Rescue 2006 Cabinet
Manual Volume III - IAMSAR VOL.III-2006 EDN
24 IMO STD MARINE COMM.PHRASES (Standard Marine 2002 Cabinet
Navigational Vocabulary)
25
25A Marpol 73/78 Annex VI Nox Techincal Code 1998 Cabinet
26 Int. Safety Guide for Tankers and Terminals (ISGOTT) 5th/2006 Cabinet
27 Guide to Helicopter / Ship Operations 3rd/1989 Cabinet
28
29 Safety in Chemical Tankers / Safety in Oil Tanker 2nd/1978 Cabinet
30 Prevention of Oil Spillages through Cargo Pumproom Sea Valves 2nd/1991 Cabinet
31 Clean Seas Guide for Oil Tankers 4th/1994 Cabinet
32 Peril at Sea and Salvage 5th/1998 Cabinet
33 Inert Flue Gas Safety Guide 1978 Cabinet
33A Pirates & Armed Robbers 4th/2004 Cabinet
34 OCIMF: Mooring Equipment Guidelines 2nd/1997 Cabinet
35 Guidelines for Mooring at SPM's 3rd/1993 Cabinet
35A Guidance Manual for the Inspection and Condition Assessment of 1986 Cabinet
Tanker Structures -reprint 2000
36 Guidelines for the Handling, Storage, Inspection & Testing of 2nd/1995 Cabinet
Hoses
36A Vessel Inspection Questionnaire for Bulk Oil, Chemical Tankers 2nd/2000 Cabinet
and Gas Carriers
37 USCG: 33 CFR Navigation and Navigable Waters: Parts 125 - 199 2006 Cabinet
38 USCG: 35 CFR Panama Canal - REGULATION.FOR 2007 Cabinet
TRANSITING THE PANAMA
39 USCG: 46 CFR Shipping: Parts 1 - 40 2006 Cabinet
39A USCG: 46 CFR Shipping: Parts 140 - 156 2006 Cabinet
39B
40 ITU Maritime Mobile Manual 2005 Cabinet
40A ITU List of Coast Station 2006 Cabinet
40B ITU List of Ship Station 2007 Cabinet

Approved by DPA/DMR
Page 2 of 8
41 The Ship Captain's Medical Guide 22nd/1999 Cabinet

42 Guide to Port Entry 2005/06 Cabinet
43 Course Booklet on Protection & Environment Work on Norwegian 1993 Cabinet
Ships
44 International Code of Signals 2005 Cabinet
45 AMVER Instruction 2006 Cabinet
46 B.A. Chart Catalogue - 2007 2007 Cabinet
47 Cabinet
48 The Mariner's Role in Collecting Evidence 2006 Cabinet
49 Exxon Pollution Prevention Booklet SEP-
Manager
50 Oil Pollution Act of 1990 1990 Cabinet
51 Gas and Chemicals Ships Safety Handbook 1986 Cabinet
52 Sea Carrier Security Manual - US Customs - Drug Smuggling 1989 Cabinet
53 USCG CIM 16616, 6A Chemical Data Guide for Bulk Shipment by 2004 Cabinet
Water
54 OCIMF Effective Mooring - supplied on 2 Aug 2006 2005 Cabinet
55 Tank Cleaning Guide 1998 Cabinet
56 Condition Evaluation and Maintenance of Tanker Structures 1992 Library
57 Guidance Manual for Tanker Structures 1997 Cabinet
58 Saudi Aramco Oil Ports & Terminals Handbook 1997 Cabinet
59 Excerpts from The Norwegian Ship Control Legislation 1998 Cabinet
60 Lloyd's Register: Future IMO Legislation 1998 1998 Cabinet
61 DNV: Bulk Carrier Hull Inspection 1998 Library
62 ClassNK: Lumber Carrier 1996 Cabinet
63 IACS: Guidance and Information on Bulk Cargo Loading and 1997 Cabinet
Discharging to Reduce the Likelihood of Over-Stressing the Hull
Structure
64 General Cargo Ships: Guidelines for Surveys, Assessment and 1999 Cabinet
Repair of Hull Structure
64A
65 ClassNK: Guidance for Measures to Cope with Degraded Marine 1997 Cabinet
Heavy Fuels
66 ClassNK: Thickness Measurement and Close-Up Survey of Hull 1999 Cabinet

Approved by DPA/DMR
Page 3 of 8

Structural Members
67 Environmental Criminal Liability in the United States 2000 Cabinet

68 Guidelines for the Inspection and Maintenance of Double Hull 1995 Cabinet
Tanker Structures
69 Code of Safe Working Practices for Merchant Seamen 2004 Cabinet
69A 2005 AMENDMENT 5 TO CODE SWP (To slot into item 69) 2005 Cabinet
69B 2006 AMENDMENT 6 TO CODE SWP (To slot into item 69) 2006 Cabinet
70 Lloyd's List: Marine Equipment Buyers' Guide 2002 2001 Cabinet
71 Lloyd's Maritime Atlas of World Ports and Shipping Places 2005 Library
71A Lloyd's Register Fairplay: World Shipping Directory 2003-2004 2003 Cabinet
(Vol 1 & 2)
72 Eric Sullivan's Marine Encyclopaedic Dictionary 6th/1999 Cabinet
73 An Officer's Guide to the Merchant Shipping Legislation of the 2nd/2001 Cabinet
Bahamas
74 The Complete Merchant Shipping Legislation of the Bahamas 2001 Cabinet
75 Condensed Chemical Dictionary 14th/2001 Cabinet
76 Tanker Safety Guide (Chemicals) 3rd/2002 Cabinet
77 The Shipbrokers' Register 43rd/2003 Cabinet
78 HSSEQ System Emergency & Contigency Manual 2007 MARINE
DEPT
79 HSSEQ System Main Manual 2007 MARINE
DEPT
80 HSSEQ System Operations Manual 2007 MARINE
DEPT
81 HSSEQ System Safety, Health & Environmental Manual 2007 MARINE
DEPT
82 HSSEQ System Ship Shore Administration Manual 2007 MARINE
DEPT
83A Superintendent Manuals General Part Chapter 0-4 2004 Library
83B Superintendent Manuals General Part Chapter 5-9 2004 Library
83C Superintendent Manuals Technical Part Main Group 1 & 2 2004 Library
83D Superintendent Manuals Technical Part Main Group 3 & 4 2004 Library
83E Superintendent Manuals Technical Part Main Group 5 & 6 2004 Library
83F Superintendent Manuals Technical Part Main Group 7 & 8 2004 Library

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Page 4 of 8
84 IGC Code Gas Carier Code (1994 & 1996 Amendments) 1994/1996 Cabinet
85 Int'l Code for the Construction & Equipment of Ships Carrying 1993 Cabinet
Liquefied Gases in Bulk (IGC Code)
86 An Introduction to the Design & Maintenance of Cargo System 2nd/1998 Cabinet
Pressure Relief Valves onboard Gas Carriers
87 Ship to Ship Transfer Guide (Liquefied Gases) 2nd/1995 Cabinet
88 Liquefied Gas Handling Principles on Ships & in Terminals 3rd/2000 Cabinet
89 Tanker Safety Guide (Liquefied Gas) 2nd/1995 Cabinet
90 International Code for Fire Safety Systems 2001 Cabinet
91 International Safety Management Code 2002 Cabinet
92 Chemical Data Guide for Bulk Shipment by Water 1990 Cabinet
93 Guildelines on applications of the IMO (ISM) Code 3rd edition Cabinet
94 Chemical Tankers Handbook for Masters and Deck Officers 2005 Cabinet
95 The Mariner's Handbook 8th/2004 Cabinet
96 COSCO Shipyard Group Co. Ltd Cabinet
97 Bridge Team Management 2004 Cabinet
98 Ship to Ship Transfer Guide (Petroleum) 2005 / 4th Cabinet
ed
100 The Ship Atlas 2005 Cabinet
101 IMO Resolution 11th Assembly Cabinet
101A IMO Resolution 12th Assembly Cabinet
101B IMO Resolution 13th Assembly Cabinet
101C IMO Resolution 15th Assembly Cabinet
101D IMO Resolution 16th Assembly Cabinet
101E IMO Resolution 17th Assembly Cabinet
101F IMO Resolution 18th Assembly Cabinet
101G IMO Resolution 19th Assembly Cabinet
101H IMO Resolution 20th Assembly Cabinet
102 Lloyd's Maritime Directory 2005 2005 Cabinet
103 Llyod's Port of the World 2005 2005 Cabinet
104 Recommendations for Oil Tanker Manifolds & Associated 4th/1991 Cabinet
Equipment
105 LSA Code of Life Saving Appliance 2003 Cabinet

Approved by DPA/DMR
Page 5 of 8
106 Bridge Procedures Guide 3rd/1998

107 IACS Bulk Carriers (Guidelines for Surveys, Assessment & Repair
of Hull Structures)
108 OCIMF Guidelines for the Control of Drugs & Alcohol Onboard
Ship
109 AUSREP & REEFREP
110 AMSA: Code of Practice for the Safe Loading & Unloading of Bulk
Carriers
111 IMO International Code for the Construction and Equipment of 2nd/1993
Ships Carrying Liquefied Gases in Bulk (IGC Code) REF TO 85
112 IMO Code for the Construction and Equipment of Ships Carrying 1983
Liquefied Gases in Bulk (GC Code)
113
114 SIGTTO Guide to Pressure Relief Valve Maintenance and Testing 2nd/1998
A1 G.M.D.S.S Handbook - out of print 2001 Library

A2 Index Of Resolution 3rd Cabinet
A3 SOLAS Guidance Document ( RLM-331) 1984 Library
A4 SOLAS Guidance Document ( RLM-331) 1994 Library
A5 DNV: Rules for Classification ( Vol 1) Library
A6 DET NORSKE VERITAS: Rules for Classification-Steel Ship Library
A7 DNV publication (No 101,102,2-9) Library
A8 Lloyd's Register: Rules and Regulations (Part 1-3) 1998 Library
A9 Lloyd's Register: Rules and Regulations for the Classification of Library
Ship (Part 1-4)
A10 Register of Ship- Supplement and New Entries 2000/2001 Library
A11 Lloyd's Register Fairplay: Register of Ship- Supplement and New 2003/2004 Library
Entries (A-F)
A12 Lloyd's Register: Future IMO Legislation 1992 Library
A13 Lloyd's Register: List of LR-Types approved Products (Part1-4) Library
A14 ABS: Rules for Building and Classing Stell Vessels (Vol 3-7) 2000 Library
A15 ClassNK: Document folder-(Vol 3-7) Library
A16 ClassNK: The Sixth Meeting of the Singapore Technical 2002 Library
Committee

Approved by DPA/DMR
Page 6 of 8
A17 Nippon Kaiji Kyokai: The Rules and Guidance for the Survey and 1993 Library
Construction of Steel Ships
A18 Times Business Directory of Singapore 2002/2003 2002/2003 Library
A19 The Merchant Shipping Act Chapter 179 Cabinet
A20 Lloyd's of London Press LTD: Enforcement of Maritime Claims 1985 Cabinet
A21 Inmarsat Maritime Communication Handbook-(Issue 2) Library
A22 Lloyd's Reister Bulk Carries- An update Jul-95 Library
A23 Supplement Part 2 Official Gazette Bahamas 1976 Library
A24 The merchant Shipping (Oil Pollution) Act 1976 Library
A25 Straits of Malacca and Singapore 3rd/1990 Library
A26 The Mariner's Handbook (OLD EDITION) Please see item 95 1976 Cabinet
A27 Bimco Review 2002 2002 Library
A28 Merchant Shipping (Crew Accomodation) Regualtion 1979 1979 Library
Ammedments
A29 Facilities in ports for the Receptions of Oily Wastes 1980 Cabinet
A30 Singapore Maritime Directory 2004/2005 Library
A31 Resolutions and Other Decisions Library
A32 Assembly: Additonal One Cabinet
A33 Assembly: Additonal Two Cabinet
A34 The Nalco Guide to Boilder Failure Analysis Library
A35 Ship Registration Library
A36 Ship Registration-2nd Edition 2nd/1994 Library
A37 Marine Notices Library
A38 STCW 95 - Convention and Code with 1997 Amendment- Cabinet
Additional one ------- Please see item 8
Additional Two ------- Please see item 8
Additional Three ------- Please see item 8
A41 Convention and Code with 1997 1997 Library
B1 DNV: Rules for Classification ( Vol 1) PART(0-4) Library
B2 DNV: Rules for Classification ( Vol 2) Library
B3 DNV: Rules for Classification ( Vol 2) PART(5-7) Library

Approved by DPA/DMR
Page 7 of 8
B4 DET NORSKE VERITAS: Rules for Classification-Steel Ship Library

B5 Lloyd's Register: Rules and Regulations (Part 4-7) Library
B6 Lloyd's Register: Rules and Regulations for the Classification of Library
Ship (Part 5-4)
B7 Lloyd's Register Fairplay: Register of Ship- Supplement and New Library
Entries (G-M)
Entries (N-S)
Entries (T-Z)

Approved by DPA/DMR
Page 8 of 8
Chart of Accounts
Profit / Loss Account

Definition - A statement of income/expenses for a given period.
Code
2 Ship Management
3 Expenses / Income
Balance Sheet
Definition - A statement of a company's assets & liabilities at a given point in time
Code
4 Shareholders' Funds
5 Long-Term Liabilities
6 Fixed Assets
7 Inter-Company Accounts / Investments
8 Current Assets
9 Current Liabilities
Chart of Accounts
Code Expense
311 Crew Wages/Expenses
311111 Wages & Fixed Allowance
311112 Vacation Pay / Bonus
311113 Uniform Allowance
311114 CPF / Social Expenses
311115 Union Contributions
311116 Pension Contribution
311121 Overtime - Deck
311127 Overtime - Engine Maintenance
311128 Overtime - Galley
311124 Overtime - Hold / Tank Cleaning (Recoverable)

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Page 1 of 12
SHIP MANAGEMENT PTE LTD Chart of Accounts
Code Expense
311131 Traveling Cost
311132 Mustering
311141 Medical
311142 Crew Welfare
311143 Laundry
311151 Crew Training
311161 Crew Agency Fee
311165 War Risk Bonus
311199 Est. - Crew Liabilities
3112 Victualling
311201 Provisions / Victuals
311202 Provisions Rob
311203 Transport Cost For Deliveries
312 Stores / Supplies
312211 Paint-Hull, Deck, Eng
312212 Paint - Cargo Hold / Tank
312213 Paint - Ballast / Fw Tank
312221 Stores - Deck
312222 Stores - Engine
312223 Stores - Electrical
312224 Stores - Cabin / Galley
312225 Stores - Stationery
312226 Stores - Life Save / Fire
312227 Stores - Charts / Tables / Publication
312228 Stores - Medical Chest
312229 Stores - Cut / Serv Tool
312231 Mooring Ropes / Wires

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Page 2 of 12
Code Expense
312232 Cargo Gear Wire / Blks
312233 Cargo Lashing / Stanchions
312234 Computer Software
312241 Equipment, Blasting / Cleaning / Painting
312251 Water Treatment Additives
312252 Chemical Fr Cleaning
312261 Freon
312262 Acetylene, Oxygen
312271 Fresh Water
312291 Forwarding Exp - Store
313 Lub oil
313311 Main Eng System Oil
313312 Main Eng Cylinder Oil
313313 Aux Eng System Oil
313314 Hydraulic Oil
313315 Other Oil / Grease
313316 Delivery / Barge Expenses
313321 Main Eng Sys Oil - Rob
313322 Main Eng Cylinder Oil - Rob
313323 Aux Eng Sys Oil - Rob
313324 Hydraulic Oil - Rob
313325 Other Oil-Grease - Rob
314 Repairs / Maintenance
314411 Repairs - Hull
314412 Repairs - Cargo Hold / Tank
314413 Ballast, Tank, Chain Lock
314414 Superst / Deck Constr

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Page 3 of 12
Code Expense
314415 Hatch Coaming / Covers
314416 Prplr / Shaft/Rudder
314417 Steering Gear
314421 Cranes / Cargo Gear
314422 Anchor Winch & Mooring Equipment
314423 Gangway / Accm Ladder
314424 Life Save / Safety Equipment
314425 Cabin, Living, Wk Room
314426 Galley / Laundry Equipment
314427 Boiler (Steam Plant)
314428 Boiler Automation (Steam Plant)
314429 Inert Gas / Nitrogen Plant
314431 Main Engine
314432 Me Turbo Chargers
314433 Auxiliary Engines
314434 Boiler Feed Water / Circ Pumps
314435 Cargo Pumps
314436 Ballast Pumps
314437 S.W. Pumps
314438 F.W. Pumps
314439 Bilge Separator / Pump
314441 LO Purifiers / Pumps
314443 Air-condition Plant
314444 Refrigeration Plant
314445 Sanitary Plant / Fwg
314446 Compressed Air Plant

Approved by DPA/DMR
Page 4 of 12
Code Expense
314447 Hydraulic Pump / Motor
314450 Ballast Pipe System
314451 Cargo Pipe System
314452 Hydraulic Pipe System
314453 Engine Room Pipe System
314454 Fi / Fi, Air, Other Pipes On Deck
314455 Bow/Stern Thrusters
314456 Cargo / Ballast Gauging/Level Indication System
314457 ODME / Gas Detection
314461 Electromotor / Generators
314462 Auto / Remote Control
314463 Other Elect Equipment / Starters / Sw Bd
314464 Navigation Equipment
314465 Communication Equipment
314472 Rent / Rep Tank Cleaning Machine
314481 Voy Repair-Travel / Wage
314482 Supt Traveling Exp
314490 Ism / Quality Assurance
314491 Classification Fees
314493 Statutory Fee (All Certs)
314495 LO Test Program
314496 Fuel Test Program
315 Spares
315515 Hatch Coaming / Covers
315516 Propeller / Shaft / Rudder
315517 Steering Gear
315521 Cranes / Cargo Gear

Approved by DPA/DMR
Page 5 of 12
Code Expense
315522 Anchor Winch & Mooring Equipment
315523 Gangway / Accm Ladder
315524 Life Save / Safety Equipment
315526 Galley / Laundry Equipment
315527 Boiler (Steam Plant)
315528 Boiler Automation (Steam Plant)
315529 Inert Gas / Nitrogen Plant
315531 Main Engine
315532 ME Turbo Chargers
315533 Auxiliary Engines
315534 Boiler Feed Water / Circ Pumps
315535 Cargo Pumps
315536 Ballast Pumps
315537 S.W. Pumps
315538 F.W.Pumps
315539 Bilge Separator / Pump
315543 Air-condition Plant
315544 Refrigeration Plant
315545 Sanitary Plant / Fwg
315546 Compressed Air Plant
315547 Hydraulic Pump / Motor
315550 Ballast Pipe System
315551 Cargo Pipe System
315552 Hydraulic Pipe System
315553 Engine Room Pipe System

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Page 6 of 12
Code Expense
315554 Fi / Fi, Air, Other Pipes On Deck
315555 Bow / Stern Thrusters
315556 Cargo/Ballast Gauging / Level Indication System
315557 ODME / Gas Detection
315561 Electromotor / Generators
315562 Auto / Remote Control
315563 Other Elect Equipment / Starters / Sw Bd
315566 Forwarding Expenses
316 Life Extension/Renewals
316611 Rebuild / Upgrading Hull
316612 Recoating Cargo Tanks / Holds
316613 Cargo Equipment
316614 Ship Equipment
316615 Accom / Equipment For Crew / Safety
316616 Machinery
316617 Engine Equipment / Systems
316622 Electrical Equipment / Systems
317 Insurances
317711 Ins Prem - H&M
317712 Ins Prem - Hull Int
317713 Ins Prem - Frt Int
317721 Ins Prem - P&I Advance Call
317722 Ins Prem - Fdd Advance Call

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Page 7 of 12
Code Expense
317723 I Prem-Pi / Fdd Supcall
317724 I Prem-Bunkers
317726 Excess Oil Pollution
317731 Ins Prem - War Risk
317741 Ins Prem - Loss Of Hire
317742 Ins Prem - Strike
317751 Ins Prem - Mortgagee
317761 Ins Irrec - H&M
317762 Ins Irrec - P&I / Fdd
317763 Insurance Irrec - Loh / Strike
317799 Ins - Est. Liabilities
318 Management Fee
318111 Management Fee
318112 Other Fees
3182 Communication / Tax / Sundries
318211 Ton Tax / Annual Fee
318212 Office Communication
318213 Port Charge / Agency Fee
318214 Masters Entertainment
318215 General Expenses
318217 Crew Agency Communication
318218 Vessels Gen Communication
318219 Vessels Operation Communication
318299 Mgt / Sund-Est Liabilities
3183 Vetting / Opa-90 / Safety
318311 QI Fees / Expenses

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Page 8 of 12
Code Expense
318312 Contractors Fees
318313 Contractor Voyage Charges
318314 USCG Inspection Fees
318315 Vetting Inspection Fees
318316 P&I 200m Us Voyage Surcharge
318317 Us COFR Charges
318318 Us Voyage Surcharge (P-Oil)
3191 Upgrading (Capital Cost)
319151 Rebuild / Upgrading Hull
319152 Recoating Cargo Tanks / Hold
319153 Cargo Equipment
319154 Ship Equipment
319155 Accom / Equipment For Crew / Safety
319156 Machinery
319157 Engine Equipment / Systems
319163 Electrical Equipment / Systems
3192 Docking Expenses
319221 Docking Space Rental / Cost
319222 Docking Gen Exp
319223 Tugs / Shifting/Mooring
319224 Port / Agency Fees
319225 Demucking / Cleaning / Gas-Freeing
319231 U / Water Maint Hull
319232 Shaft / Propeller
319233 Rudder / Steering Gear

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Page 9 of 12
Code Expense
319234 Anchor & Chains
319235 Cathodic Protection / Anodes
319236 Seachest / Sea Valves
319241 Paint - Supply
319243 Stern Tube / Spare Part
319251 Class Survey Fee
319252 Special Survey
319253 Supdt Attendance Exp
319261 Hull Repairs
319262 Cargo Tank Repairs
319263 Ballast Tank Repairs
319264 Accommodation Repairs
319265 Deck Pipeline Repairs
319266 Deck Equipment
319267 Other Repairs On Deck
319268 Repairs Of Safety Equipment
319271 Me Repairs / Services Incl Spare
319272 Aux Boiler / Fw Pumps / Condenser
319273 Cargo Pumps / Motors / Turbines
319274 Sea Water Pumps Repairs
319275 Repairs Of E/R Pipelines
319276 Auto / Remote Control Sys
319277 Electric Motors
319278 Other Electrical Repairs
319299 Docking Exp Reversed

Approved by DPA/DMR
Page 10 of 12
Code Expense
3193 Docking Provision
319301 Provision For Docking
Department Description Owner
ADMIN ADMIN Audrey
AGENCY AGENCY Cher
BUS EX BUS DEV Bjorn
BUS NEW BUS DEV Bjorn
CREWING CREWING Michael
CORP ACC FINANCE Michelle
FIN & AP FINANCE Martin
VSL ACCT FINANCE Allinger
HR HR Lizelle
INS INS PK
IT IT Carlo
MARINE MARINE Peter
MGMT MGMT Bjorn
PROCESS PROCESS Santi
PURCH PURCH Ivan
FG1 TECHNICAL Misra
FG2 TECHNICAL Misra
FG3 TECHNICAL Misra
FG4 TECHNICAL Misra
FG5 TECHNICAL Misra

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Page 11 of 12
FG6 TECHNICAL Misra
FG7 TECHNICAL Misra
FG8 TECHNICAL Misra
LNG TECHNICAL Misra
TECHNICA TECHNICAL Misra

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Page 12 of 12
Critical Operations
Operator
Critical Operation Measures Reference
Qualification
Checklist SOM
Master, Chief
Pre-Arrival / Departure Log Book SOM
Engineer
Log Book SOM
Navigation in Coastal Master, Chief

Checklist SOM
Waters Officer
Navigation in Heavy
Master Checklist SOM
Weather
Master, Chief
Navigation in Ice Officer, Chief Checklist SOM
Engineer
Pilot On / Off Master Checklist SOM
Navigation in Restricted
Master Checklist SOM
Visibility
SOM
Helicopter Operations Master Procedure Guide to Helicopter /
Ship Operations
Master / Deck
Anchoring Checklist SOM
Officer
Master / Deck SOM

Mooring Procedure
Officer Mooring Guidelines
Ship-To-Ship Transfer
Ship-to-Ship Transfer Master Procedure
Guide
Bridge Instructions
Officers Instructions
SOM
Bridge / Engine Switch
Over
Master, Chief SSP
Procedures
Officer ECM
Chief Engineer Procedures ECM

Loss of Power / Main
Engine / Boiler
Master Procedures SHE

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Critical Operations
Operator
Critical Operation Measures Reference
Qualification
Bunkers / Internal Risk Assessment / SOM / Bunker

Chief Engineer
Transfers instructions Operations Manual
Master, Chief
Hot Work Checklist SOM
Officer
Master, Chief
Checklist SHE
Officer
Tank Entry
Chief Officer Procedures SHE
Chief Officer Procedures SOM

Cargo Operation
Chief Officer Procedures SOM
Chief Engineer Procedures SOM
2nd Engineer, 3rd

Engineer, 4th Procedures SOM
Cold Weather Engineer
Procedures SOM
Officer
Procedures SOM
Dangerous Work Officer Procedures Check-List SHE
Restoring Power C/E, Elect Procedures OEM

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Page 2 of 2
Ship Manuals and
THOME
Publications MSM Master-List
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
Common for All Vessels

Flag State, Regs, Notices &
1.
Requirements
Classification Society Rules and
2.
Regulations
3. Loading Manual
SOLAS Training Manual (customised
4.
for ship)
5. International Code of Signals 2005
Ship Captain’s Medical Guide (or
6 equivalent) + Chem. Supplt. (22nd 1998
edition/99)
6a WHO - International Health Regulation 2005
WHO-International Medical Guide for
6b 2007/00/00
Ship
7. AMVER Instructions
Lloyds Register Fairplay Port and
8. 2011/12
Terminal Guide (CD)
The Mariner’s Role in Collecting
9. 2006
Evidence
A Guide to Mariner’s Role/Collecting
9A 2010
Evidence Hdbk
10. ITU Maritime Mobile Manual 2011
2011 in CD
10A. ITU Coast Station
format
2012 in CD
10B. ITU Ship Station (ITP-SHIP-STNCD)
format
Merged with
List of Call Sign and Numerical
Ship Station in
10C Identities- Please refer to Ship Station
CD format (pls
in CD
refer to 10B)
11. B.A. Chart Catalogue 2012
11A 2004 Ocean Passage / The World 2004

B.A. Sailing Directions (varies,
12. Latest editions
depending on vols.)

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Page 1 of 10
SHIP MANAGEMENT PTE LTD Ship Manuals and Publications
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
13. B.A. Tide Tables/ List of Lights

Year 2012 /
2012 ATTV1 UK-IRELAND&EU CHAN
Year 2013
Year 2012
2012 ATTV2 EU-MED-ATLANTIC OCN
Year 2013
Year 2012
2012 ATT V3 IND OC/S CHINA SEA
Year 2013
Year 2012
2012 ATT V4 PACIFIC OCEAN
Year 2013
a) ADM LIGHT LIST VOL A 2012/13
b) ADM LIGHT LIST VOL B 2012/13
c) ADM LIGHT LIST VOL C 2012/13
d) ADM LIGHT LIST VOL D 2012/13
e) ADM LIGHT LIST VOL E 2011/12
f) ADM LIGHT LIST VOL F 2011/12
g) ADM LIGHT LIST VOL G 2011/12
h) ADM LIGHT LIST VOL H 2011/12
j) ADM LIGHT LIST VOL J 2011/12
k) ADM LIGHT LIST VOL K 2012/13
l) ADM LIGHT LIST VOL L 2012/13
M) ADM LIGHT LIST VOL M 2011/12
14. ALRS V1P1 EUROPE,AFRICA & ASIA 2011/12
ALRS V1P2 OCEANIA,THE
2011/12
AMERICAS
ALRS V2 RADIO NAV AIDS,SAT.NAV 2012/13
ALRS V3P1 MAR SAFETY INFO SVCS 2011/12
ALRS V3P2 MAR SAFETY INFO SVCS 2011/12
ALRS V4 MET OBS STNS 2011/12
ALRS V5 GMDSS 2012/13
ALRS V6P1 UK & IRELAND 2012/13
ALRS V6P2:EUROPE 2012/13

Approved by DPA/DMR
Page 2 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
ALRS V6P3:MED&AFR+P.GF 2012/13
ALRS V6P4-ASIA/AUS'SIA 2012/13
ALRS V6P5:AMERICAS+ANT 2011/12

ALRS V6P6:NORTH EAST ASIA
2011/12
2008/09
ALRS V6P7:CENTRAL/S.AMERICA &
2011/12
CARIBBEAN
15. 1986 TDL STR ATLAS ORKNEY/SHET 1986
1995 TDL STR ATLAS-IRE/SCOTLND 1995
1979 TDL STR ATLAS-PORTSMOUTH 1991
1991 TDL STR ATLAS-ROSYTH 1991
1991 TDL STR ATLAS:PLYMOUTH 1991
1992 TDL STR ATLAS:CLYDE & APP 1992
03/1995 TDL STR ATLAS-DOVER ST 1995
1985 TDL STR ATLAS-THAMES EST 1985
1992 TDL STR ATLAS ENG/BRIS CH 1992

2005 TDL STR ATLAS-N SEA-
2005
SOUTHERN PART
2005 ADMIRALTY TDL STR ATLAS -
NORTH SEA, NORTH WESTERN 2005
PART
2004 TDL STR ATLAS-N SEA-EAST 2004
2004 TDL STR ATLAS- FALMOUTH
TO PADSTOW INCLUDING THE 2004
ISLES OF SCILLY
1992 TDL STR ATLAS- IRISH SEA 1992
1973 TDL STR ATLAS-PORTLAND 1973
2003 TDL STR ATLAS-LYME BAY 2003
1993 TDL STR ATLAS-CHANNEL IS 1993
2005 TDL STR ATLAS-FRANCE WC. 2006
1993 TDL STR ATLAS-THE SOLENT 1993
16. Mariners Handbook 2009

Approved by DPA/DMR
Page 3 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
16a How To Correct Your Charts 2011
17. OCIMF Peril at Sea and Salvage 1998

USCG 33 CFR – Navigation &
18. Navigation Wtrs (Pts 1- 2011
125)
33 CFR – Navigation &
19. Navigation Wtrs (Pts 125- 2011
199)
46 CFR – Shipping (Pts 1-
. 2011
40)
46 CFR – Shipping (Pts
20 2011
140-155)
IMO 2011 MARPOL 73/78-
21 2011
CONSOL EDN
SOLAS Consolidated
22 2009
Edition (2009 Edn)
SOLAS AMENDMENTS
22a 2010
2008 & 2009
SOLAS AMENDMENTS
22b 2011
2010 & 2011
23 STCW 2011 2011
24. COLREGS (1972) 2003

International Convention on
25 Loadlines (consolidated 2005
ed.)
26 Ship’s Routing 2010
Merchant Ship Search &
Rescue Manual replaced
27
by (IAMSAR Vol. III) pls
see item 40
IMO Standard Marine
28. Navigational Vocabulary 2002
(Communication Phrases)
TSM Safety Guidelines for the Transfer
29.
of Bunkers \ Cargo
N/A
30 P & I List of Correspondents
commercially

Approved by DPA/DMR
Page 4 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
Hull & Machinery Insurance List of N/A

32
Correspondents commercially
33. ICS Bridge Procedures Guide 2007
Maritime Regulations for Transiting
34 2012
Panama Canal
Guide to Maritime Security & the ISPS
35. 2012
Code
36 2010 ISM Code & Guidelines 2010
37 STCW 2011 2011
38 2010 IMDG CODE-2V INCL AM35-10 2010
39 2010 SUPPLT IMDG CODE 2010
40. IAMSAR VOL.III-Mobile FAC 2010 2010

41. Code of Safe Working Practices for
2011
Merchant Seamen (Consol edition)
42. Drug Trafficking and Drug Abuse –
Guidelines for Owners and Masters on 1994
Prevention, Detection and Recognition
Guidelines / Control of Drugs 1995 1995
43. Cargo Securing Manual 2011

Code of Safe Practice for Timber Deck
44. 2012
Cargoes
45. B C Code (Bulk) (IMSBC CODE) 2012
Code of Safe Practice-
46. 2011
loading/unloading of Bulk Carriers(BLU)
International Code for the Safe carriage
47. 1991
of grain in Bulk,
OCIMF Mooring Equipment
48 2008
Guidelines
49 Effective Mooring 2010
Recommend Equip
50. 2007
Emp/Bow Mooring Of SPM,
Manual for Inspection of
51 1986
Tanker Structure
Inert Flue Gas Safety
52. 1978
Guide

Approved by DPA/DMR
Page 5 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
Int’l Safety Guide for Oil

53 Tankers & Terminal 2006
(ISGOTT)
Guide to Helicopter / Ship
54 2008
Operations
ICS Ship to Ship Transfer
55. 2005
Guide 4th Ed.
Prevention of Oil Spill thru
56 1991
Pump room Sea Valves
Clean Seas Guide for Oil
57 1994
Tankers
Guideline for Handling,
58 Storage & Inspection of 1995
Hoses in Fld
Recommended for Oil
59 Tanker Manifolds & 1991
Associated Equipment
Crude Oil Washing
60. 2000
Systems
61 Inert Gas Systems 1990
Guidance manual for
62 1997
Tanker structure – ICS,
63 Guideline for control of
Drugs and alcohol on 1995
board ships
64 Anchoring system and
procedures for large 2010
tankers
65. Manual on Chemical Pollution 1999
66. USCG Chemical Data Guide for
1990
Bulk Shipment by water
67. Inert Gas Manual
68. Crude Oil Washing Manual
69. O.D.M.E Manual
70. Verwey’s Tank Cleaning Guide 2011
70a OCIMF- Safety in Oil Tanker 2006

Approved by DPA/DMR
Page 6 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
71 Arab Republic of Egypt Rules of

N/A
Navigation
72. IMO IBC Code 2007
73. Chemical Dictionary (Hawleys) 15TH Edition
74. NIOSH Pocket Guide to Chemical
N/A
Hazards
75. CHEMICAL TANKERS-A POCKET
2006
SAFETY GUIDE
76. Bulk Chemical (BCH) Code 08 Ed 2008
77 Tanker Safety Guide (Chemical) 2002
78. SIGTTO Liquefied Gas Handling 2000
Principals
79. IMO ICG Code (Gases) IGC code 1993
(Amendment 1994/96) Supplement
1998
80. International Chemical Safety Cards
81. Pocket Guide to Chemical Hazards
82. Ship/Ship to Transfer GDE/LGAS’95 1995

83. Recommended Manifolds Rin Gas
1987
0/104C
84. 2000/3ED Liquid Gas Handling 2000
85. 2012 The Nautical Almanac Year 2012 /
Year 2013
86. Int’d Code/Fire Safety Systems 2007
87. Int. OPRC Conventions NE 1991
88 ‘95 O/POL MN-S2 Contingency Plan 1995
89 MNL Oil POL-S4 Oil Spillages 2005
90. MARPOL- How to do it 2002
91 Port State Control Procedures 2012
92 Guidelines Implementation ANNEX V 2006
93. GDL/Tables Seafarer’s ShipBd 1999
94. LSA Code-Life Saving Appliance 2010
95. Vessel Inspection QU. Bulk Oil/C 2000

Approved by DPA/DMR
Page 7 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
96 Bridge Team Management 2004

97. Inert Flue Gas Safety Guide 1978
98. Drugs and Ships 1992
101 Guide Oil Record Book Correct Entry 2009
102. 04/4ED Pirates and Armed Robbers 2004
103. Nories Nautical Tables (RP/94) 2007
104 A Guide to the Vetting Process – 9th
2011
Edition
105. Code on Alarms and indicators 2010
106 Particularly Sensitive Sea Areas 2007
107 IMO Guidelines for the Control and
1998
Management of Ship Ballast Water
108 ICS – Shipping and the Environment
2008
Code of Practice
109 SECAS N SOX 2008
110 OCIMF – Recommendations for the
tagging /labeling, testing and
maintenance, May 2005
Documentation/certification for ships’
lifting equipment
111 OCIMF – SHIPYARD SAFETY APR 1997
1. Main HSSEQ Manual Aug/2012

2. Safety Health & Environmental Manual Aug/2012
3. Ship / Shore Administration Manual Aug/2012
4. Emergency & Contingency Manual Aug/2012
5. Shipboard Operations Manual Aug/2012
ADDITIONAL:
1 REV.ANNEX VI MARPOL AIR

2009/00/00
POLLUTION/SHIPS
2 CHART CORRECTIONS LOG 2008

Approved by DPA/DMR
Page 8 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
3 ICS – Fighting Pollution out of print

4 OCIMF- PIRACY – ANTI-PIRACY
PLANNING CHART W / BMP4 2011
5 Rescue at Sea- A guide to

principles and practice as applied to
migrants and refugees
6 Bulk Carrier Practice 2010/02ED
2010/00/00
7 THOMAS STOWAGE –CAPT KS

RANKIN -2012 2012
8 WHO QUANT.ADDENDUM /INTL

M.GUIDE /SHIPS 2010/00/00
9 Guideline to Fatigue
2002/07/00
10 TANKER SAFETY GDE(LIQ

GAS)2/951995/2ND EDN 1995/00/00
11 LIQUEFIED PETROLEUM G.
SAMPLING PROC. 2010/00/00
12 SHIP/SHIP TRANSFER
GDE/LGAS'951995/2ND E 1995/00/00
Animated DVD
Static Electricity Tanker only
Enclosed Space entry - Perils and Precautions All Vessels
Anchoring of Vessel All Vessels
Nitrogen On board Chemical Tankers Chemical
Tankers only
ISPS code All vessels
OCIMF-SIRE VIQ Chapter 4 All Vessels
OCIMF – SIRE VIQ Chapter 9 Tanker only
Sinar Agra Explosion on Chemical tankers All vessels

Approved by DPA/DMR
Page 9 of 10
Vessel: Date:
Location
Edition
No. Title Yes No
Latest Onboard
OCIMF – SIRE VIQ Chapter 5 (1 out of 3) All vessels

Portable Gas Detection Equipment Calibration
All vessels
Procedures
Front Page MT Accident All vessels
LIFE BOAT – SHIPS SPECIFIC DVD All vessels
Fatal cost of Negligence and Non-Compliance All vessels

Approved by DPA/DMR
Page 10 of 10
Standard Ship
THOME
Safety Signs MSM Master List
TSM Inventory Revision

Title
Poster Supplied Date
001 Emergency Station Bill 40 01 Jun 2004
002a Security Notice – Level 1 2 01 Jun 2004
002b Security Notice – Level 2 2 01 Jun 2004
002c Security Notice – Level 3 2 01 Jun 2004
003 Discharge of Oil Prohibited 4 01 Jun 2004
004 Bridge Instructions 2 01 Jun 2004
005 Engine Watch 2 01 Jun 2004
006 Vessel Smoking Regulations 4 01 May 2007
007 Smoke Chart 1 01 Jun 2004
008 Pollution Prevention 5 01 Jun 2004
009 Drug Warning 6 01 Jun 2004
010 Emergency Plan 10 01 Jul 2008
010a Emergency Plan 10 01 Jan 2010
011 Oxy-Acetylene Equipment Safety 1 01 Jun 2004
012 Safety with Lathes and Grinding Wheels 1 01 Jun 2004
013 Company Contacts 3 01 Jun 2009
014 Standard Crane Hand Signals 4 01 Jun 2004
015 Garbage Disposal Placard 4 01 Oct 2006
016 Garbage Management Plan 4 01 Jan 2011
017 Electric Arc Welding Procedures 1 01 Jun 2004
018 Pump-room Entry Procedures 2 01 Jun 2004
019 Materials Prohibited for Incineration 1 01 Jan 2008
020 Restricted Area Stickers 50 -

Approved by DPA/DMR
Page 1 of 2
THOME MSM Master List No. 011
SHIP MANAGEMENT PTE LTD Standard Ship Safety Signs
TSM Inventory Revision

Title
Poster Supplied Date
021 Reception Area 1 -
022 Tanker Safety at Terminals 1 01 Dec 2008
023 Bridge Watch Conditions 1 01 Mar 2009
024 Steaming Watch Conditions and Tasks 1 01 May 2007
025 Watch Keeping Matrix 2 01 Jan 2008
026 Warning : Working with Batteries 2 01 Jan 2008
027 Step Back 5x5 2 01 Jan 2008
028 Under Keel Clearance & Air Draft Policy 1 01 Oct 2010

Approved by DPA/DMR
Page 2 of 2
Ship Protective Clothing
Minimum Stock Levels
Boiler Suits 1.5 x Total Complement Of Vessel
Safety Shoes 6 Pairs
Safety Helmets 6 Pieces
Gloves Leather Palm 48 Pairs
PVC 24 Pairs
Electrical 2 Pairs
Goggles Chipping 12 Pairs
Chemical 6 Pairs
Ear Defenders 6 Sets
Internals 24 Sets
Helmet mounted ear 6 sets

defenders
24 Sets
Dust Filter Masks 24 Sets
Spare Filters 1 Box Each Type (l00 pieces)
Waterproof Clothing 1 x Complement
Rubber safety boots 12 Pairs
Winter Clothing (Applicable for ships in 1 x Complement

cold countries)

Approved by DPA/DMR
Page 1 of 1
Ship Pollution Equipment
THOME MSM Master List
Minimum Stock Tankers Dry Cargo
Portable pneumatic pumps (e.g. 2 1

Wilden pumps, etc.)
Absorbent Pads 12 bales 12 bales
Sawdust 200 kg 200 kg
Non-sparking Shovels 6 6
Plastic Buckets 6 6
Non-sparking hand scoops 6 6
Heavy Duty Plastic Trash Bags 100 bags 100 bags
Empty Drums 10 5
Oil Dispersant (OSD) 1200 litres 600 litres
Boots 6 6
Gloves 6 6
Eye Protection 6 6
Scupper plugs 1 complete set + 25% 1 complete set + 25%

Approved by DPA/DMR
Page 1 of 1
Gas Detection Instruments
THOME
Tankers MSM Master-List
No. Items
Standard Outfit
1 Multi Gas Detector (H2S, CO, O2, HC)
2 Tank-Scope
2 Combustible Gas Indicator
2 Oxygen analyser
3 Multi personal alarms H2S, CO, O2, HC
2 Gas detector pump (manually operated bellows pump) that draws a

sample through the short-term tubes
2 Sets (10 tubes per set) Gas detector tubes for:

1. Hydrogen Sulphide (0.25-120 ppm)
2. Hydrogen Sulphide (10 – 4000 ppm)
3. Carbon Monoxide (2,5 – 2000 ppm)
4. Mercaptans (0,1 – 8 ppm)
5. Benzene (0,1 – 65 ppm)
Gas detector tubes should be from same manufacturer as the gas
detector pump.
Notes
On receipt of voyage orders, vessel to refer to the IBC code and / or MSDS sheet of the cargo to
confirm the toxicity nature of the cargo to be carried and appropriately, extra toxic gas detector tubes
are to be requisitioned.
In case of toxic constituents of Inert Gas, ISGOTT 2.3.9.2 states that:
Precautions necessary to protect personnel against the toxic components of inert gas during tank
entry are given in Section 7.1.6.12. However, these precautions do not include requirements for the
direct measurement of the concentration of the race constituents of flue gas. This is because gas
freeing the atmosphere of a cargo tank from a hydrocarbon gas concentration of about 2% by volume
to 1% LFL, and until a steady 21% by volume oxygen reading is obtained, is sufficient to dilute these
toxic constituents to below their TLV-TWA.

Approved by DPA/DMR
Page 1 of 2
SHIP MANAGEMENT PTE LTD Gas Detection Instruments-Tanker
Spares to be carried
2 sets Long Neoprene Sample Hoses for each unit, including manually
operated bellow pumps (each set must be at least depth of tank + 10ft)
– may be reduced if instruments have same connections
2 Spare Respirator Bulbs (for manual units only)
2 Spare Detector Heads for each unit as applicable
2 Boxes Spare Filters for each unit
2 Sets Calibration / Span Gases for each type of equipment (must include
instructions, certificates and response curves)
2 Sets Rechargeable batteries c/w multiple size charger unit (Alkaline batteries)
1 Set Instruction manuals for all instruments.

Approved by DPA/DMR
Page 2 of 2
Gas Detection Instruments
THOME
Dry Cargo Vessels MSM Master-List
No. Items
Standard Outfit
1 Combustible Gas Indicator - calibrated for methane
1 Oxygen analyser
1 Gas detector pump (manually operated bellows pump) that draws a sample
through the short-term tubes
3 Personal oxygen alarms
2 Sets (10 tubes Gas detector tubes for:

per set)
1. Hydrogen Sulphide (0.25-120 ppm)
2. Carbon Monoxide (2,5 – 2000 ppm)
3. Benzene (0,1 – 65 ppm)
Gas detector tubes should be from same manufacturer as the gas detector
pump.
Spares to be carried
1 set Long Neoprene Sample Hoses for each unit. (each set must be at least depth
of holds + 10ft) – may be reduced if instruments have same connections
1 Respirator bulb if applicable
1 Spare Detector Head for each unit as applicable.
1 Box Spare Filters for each unit.
1 Set Calibration / Span Gases for each type of equipment (must include instructions
, certificate and response curves)
1 Set Set of spare batteries
1 Set Instruction manuals for all instruments.

Approved by DPA/DMR
Page 1 of 1
List of Valid Circulars
HSSEQ
CIRCULARS TITLES Remarks Validity Date
(mo/year)
01 - 2012 BULK CARRIER – SAFE CARGO CARRIAGE Applicable to Bulk carriers only
02 - 2012 ALLEGED ILLEGAL SALE OF BUNKERS, CARGO RESIDUES & OTHER SHIP'S
PROPERTY
03 - 2012 COMPLIANCE TO MARSHALL ISLAND REPORTING REQUIREMENTS Applicable only to Marshall island Flag Ships
04 - 2012 BALLAST WATER MANAGEMENT REQUIREMENTS UPDATE FOR VOLUNTARY REQUIREMENT

MEDITERRANEAN COUNTRIES
05 - 2012 CHANGE OF TSM DESIGNATED PERSON ASHORE (DPA)
06 - 2012 Revision of TSM 094 B - Monthly Vessel Key Performance Indicators
07 - 2012 SMOKING POLICY
08 - 2012 BRIDGE NAVIGATION WATCH ALARM SYSTEM
09 - 2012 CALIFORNIA NO DISCHARGE ZONE (NDZ) - FOR SHIP NOT EMPTYING

SEWAGE HOLDING TANK PRIOR PORT ENTRY
10 - 2012 Introduction to Ocean Manager
11 – 2012 List of National Operational Contact Points Applicable to all Ships

Approved by DPA/DMR
Page 1 of 19
THOME MSM List No. 016
SHIP MANAGEMENT PTE LTD List of Valid Circulars
HSSEQ
(mo/year)
Dated: 31st Mar 2012 Expired
12 - 2012 Revision to Hot work procedures Applicable to all Ships
13 - 2012 Revision to Chemical tanker operations
14 - 2012 Asian Gypsy Moth // Addendum 1 // Addendum 2 Applicable to all Ships
15 - 2012 Revised Documents TSM 067, TSM 092 AA, TSM 092 A & OMD Checklist 011 Applicable to all Ships
16 - 2012 Revision of Manuals Applicable to Oil / Chemical Tankers
17 - 2012 Experience Feedback – Argentine Customs Penalty Due To Inaccurate Master’s

Applicable to all Ships
Declaration
Usage of Thuraya, Irridum and other such Satellite Communication in Indian
18 - 2012
Waters
19 - 2012 Paris and Tokyo MOUs Joint CIC On Fire Safety Systems Applicable to all Ships
20 – 2012 Revision Of Chemical Tanker Operations Applicable to Chemical Tankers
21 - 2012 PORT STATE INSPECTION CAMPAIGN Applicable to all Ships

Notice to Masters: P.O.E.A Adopted IBF/ITF Agreement/Circular dated 25th Mar
22 - 2012 Applicable to all Ships
2011

Approved by DPA/DMR
Page 2 of 19
HSSEQ
(mo/year)
23 - 2012 US Ballast Water Management Regulations (33 CFR Part 151 Sub Part D) Applicable to all Ships
24 - 2012 ENTRY INTO EFFECT OF THE NORTH AMERICAN EMISSION CONTROL

AREA UNDER MARPOL ANNEX VI
25 - 2012 BIO-FOULING MAINTENANCE GUIDELINES Applicable to All Ships
26 - 2012 Amendments to the SOLAS – Regulation 23 – Pilot Transfer Arrangements Applicable to All Ships
27 - 2012 List of National Operational Contact Points Applicable to all ships 30 Sep 2012
Dated 30 Jun 2012
28 - 2012 Flag State Circulars Applicable to all ships
29 - 2012 Reminder - NORTH AMERICAN EMISSION CONTROL AREA applicable from

Applicable to all ships
01ST AUG 2012
30 - 2012 Merchant Shipping Regulation Of Entry Of Ships Into Ports, Anchorage & Offshore
Facilities Rules 2012
31 - 2012 Navigation Off The Indian Coast – Transgressing Of Fishing Nets – Mistaking
Fishing Boats With Pirate Skiffs

Approved by DPA/DMR
Page 3 of 19
HSSEQ
(mo/year)
32 - 2012 Violation Of Routeing Measures & Mandatory Route For Tankers In North Sea Applicable to Tankers
33 - 2012 Prohibition of Asbestos onboard Applicable to all ships from 01st July 2012
01-2011 TRANSITIONING FROM PAPER CHART TO ELECTRONIC CHART DISPLAY

AND INFORMATION SYSTEMS (ECDIS) NAVIGATION
02-2011 PSC Information Notice No 1 of 2011 - USCG Marine Safety Alert - Quick-closing
Valves
03-2011 Vessel General Permit (VGP) - update
04-2011 REVISION OF HSSEQ DOCUMENTS (In Compliance with ISM Code July 2010)
05-2011 OIL RECORD BOOK – Incorrect Entries
06-2011 REVISION OF TSM 065C - Bridge Procedure Audit Checklist
07-2011 Guidance to Masters: Radiation Release from The Fukushima Daiichi Nuclear Updated 28 Mar 2011
Power Plant
08-2011 REPORTING OF BREAKDOWNS, ACCIDENTS AND DEFECTIVE EQUIPMENT

Approved by DPA/DMR
Page 4 of 19
HSSEQ
(mo/year)
IN AUSTRALIA WATERS
09-2011 List of National Operational Contact Points Applicable to all ships Till 30 Jun 2011
st
Dated: 31 Mar 2011
10-2011 Complacency leads to Accidents ( Based on Experience Feedback from a Third

Applicable to All Ships
party)
11-2011 IBF Extended High Risk Area Applicable to All Ships
12-2011 PSC DETENTIONS – APRIL 2011
13-2011 CAPPUCCINO EFFECT DURING BUNKERS SUPPLY
14-2011 AUDITS & INSPECTIONS
15-2011 ECDIS IMO MODEL COURSE 1.27 AND TYPE SPECIFIC TRAINING Applicable to Ships fitted with ECDIS
16-2011 MARPOL COMPLIANCE
17-2011 LOF 2011 Applicable to All Ships
17-2011 Addendum to Circular 17-2011 SCOPIC CLAUSE Applicable to All Ships

Approved by DPA/DMR
Page 5 of 19
HSSEQ
(mo/year)
18-2011 AUSTRALIAN BALLAST WATER MANAGEMENT REQUIREMENTS -

Version Date: 31 March 2008
VERSION 4
19-2011 EXPERIENCE FEEDBACK INCIDENT – MALFUNCTION OF TOPSIDE WATER

BALLAST TANK DISCHARGE VALVE
20-2011 EXPERIENCE FEEDBACK INCIDENT – DELAY CAUSED DUE TO NON-

AVAILABILITY OF ‘SPEED OVER GROUND’ IN THE AIS
21-2011 List of National Operational Contact Points Applicable to all ships Till 30 Sep 2011
th
Dated: 30 June 2011
22-2011 GENCO/MEP POLICY ON BRIBERY AND OTHER CORRUPT PRACTICES & Only applicable to GENCO Fleet
23-2011 GENCO/ CARGO HOLD CLEANING CONDITIONS TO CHARTERERS Only applicable to GENCO Fleet
24-2011 CONCENTRATED INSPECTION CAMPAIGN ON STRUCTURAL SAFETY till 30 Nov 2011
25-2011 Casualty Information No. 5-10 June 2010 from DNV in regards to ‘Steel coils Only applicable to Bulk carrier Fleet
causing damage to tank top
26-2011 AUSTRALIAN QUARANTINE AND INSPECTION SERVICE (AQIS)

CIRCULAR 04-2011 − To be read in conjunction with 18 2011

Approved by DPA/DMR
Page 6 of 19
HSSEQ
(mo/year)
27-2011 NOTICE TO MASTERS: HSSEQ REVISION UPDATES 01 JUL 2011
28-2011 ZERO TOLERANCE TO ENVIRONMENT MANAGEMENT SYSTEM NON SHE Part B Doc 002 & TSM Form 075F have
COMPLIANCE been revised
29-2011 MANDATORY ROUTE FOR TANKERS IN THE NORTH SEA TSS Only applicable for tankers
HSSEQ Poster 29
30-2011 List of National Operational Contact Points Applicable to all ships Till 31 Dec 2011
th
Dated: 30 Sep 2011
31-2011 NON COMPLIANCE TO EU DIRECTIVE 2005/33/EC Amended 16 Oct 2011
32-2011 REGULATORY REQUIREMENT ALERT – USA WATERS Applicable to all ships
33-2011 BULK CARRIER – SAFE CARGO CARRIAGE Applicable to Bulk carriers only
Superseded
34-2011 DESIGNATED PERSON ASHORE - DIRECTIVE TO GENCO VESSELS Only applicable to GENCO Fleet
35-2011 SEVERE FOOD POISONING OF CREW
36-2011 GUIDANCE FOR THE RECORDING OF OPERATIONS IN THE OIL RECORD BOOK

Approved by DPA/DMR
Page 7 of 19
HSSEQ
(mo/year)
PART I – MACHINERY SPACE OPERATIONS (ALL SHIPS)
37-2011 NEW FUEL SULPHUR REGULATIONS FOR VESSELS IN TURKISH PORTS,

INLAND WATERWAYS AND TERRITORIAL WATERS FROM 1 JANUARY 2012
38-2011 FUEL SULPHUR REMINDER / 01 JAN 2012 - GLOBAL SUPLHUR LIMIT 3.5 %
39-2011 VDR – INPUT FROM RADAR
40-2011 REVISION OF DOCUMENTS
41-2011 REVISION OF DRUG & ALCOHOL POLICY MSM Doc 007 has been revised
42-2011 REGULATIONS OF THE PEOPLE’S REPUBLIC OF CHINA ON THE

PREVENTION AND CONTROL OF MARINE POLLUTION FROM SHIPS
43-2011 List of National Operational Contact Points Applicable to all ships Till 31 Mar 2012
st
Dated: 31 Dec 2011
42-2011 Add 1 REGULATIONS OF THE PEOPLE’S REPUBLIC OF CHINA ON THE More information on the subject would be
PREVENTION AND CONTROL OF MARINE POLLUTION FROM SHIPS sent out by 1st Week of Jan

Approved by DPA/DMR
Page 8 of 19
HSSEQ
(mo/year)
01-2010 Reminder to Masters: EPA Vessel General Permit Compliance
02-2010 Incident Awareness – Malfunctioning Of The High Velocity Venting Valves
03-2010 Notice to Masters: DOCMAP, HSSEQ Revision Updates 01 Jan 2010 And TSM
Bunkering Management And Operations Manual
04-2010 Notice to Masters: Application to Payment of High Risk & War Risk Bonus
05-2010 Port State Control Inspection
06-2010 Flag State Inspection
07-2010 TSM Form Discrepancies found in HSSEQ Updates 01 Jan 2010
08-2010 Reminder to Masters: Changes to the International Safety Management (ISM)

Code – effective July 1, 2010

Approved by DPA/DMR
Page 9 of 19
HSSEQ
(mo/year)
09-2010 Environmental Tags for OWS Valves and Piping Systems
10-2010 Incident Awareness – Grounding of Managed Tanker
11-2010 Incident Awareness – Collision during Ice Convoy
12-2010 Incident Awareness – Contact with Berth During Unberthing / Bunker Spill due to
Breach of Bunker Tank
13-2010 Paris MoU CIC on Tanker Damage Stability / AMSA PSC – Areas Of Concern
14-2010 National Ballast Water Management Requirements Update
15-2010 Experience Feedback - Custom Penalty Due to Non Declaration of Bunker Oil Rob
16-2010 MARPOL Annex II / IBC Code Amendments
17-2010 Drug & Alcohol Policy Applicable: To All Ships
18-2010 Shell Casualty Reporting Requirements Under Shell Chemicals COA Applicable: To All Tankers, Under Shell
Chemicals COA
19-2010 AMSA PSC inspection continuing areas of concern Applicable: To All Ships

Approved by DPA/DMR
Page 10 of 19
HSSEQ
(mo/year)
20-2010 List of National Operational Contact Points Applicable: To All Ships Till 31 Dec 2010
Dated: 30th Sep 2010
21-2010 RIYADH MOU Concentrated Inspection Campaign Applicable: All Ships Calling Bahrain, Kuwait, Till 01st
Oman, Qatar, Saudi Arabia and UAE December 2010
22-2010 Accuracy of Ship’s Stores and Crew Effects Declaration Including Ballast Water Applicable: All Ships Calling Argentinean and
Requirements Brazilian Ports
23-2010 Guidelines for Completing SOPEP / SMPEP Appendix Applicable: To All Ships
24-2010 Use Of VHF Radio At Sea / Collision Avoidance Applicable: To All Ships
25-2010 Experience Feedback – Fire Incident suspected due to the Applicable: To All Ships
Immersion Suit Batteries
26-2010 Review of Company’s UKC Policy & Calculation procedures Applicable: To All Ships
+ Addendum (03 Feb 2011)
27-2010 DNV ANNUAL AUDIT - ISO 9001, ISO 14001 AND OHSAS 18001 Applicable: To All Ships
28-2010 Shell International Trading and Shipping Company Ltd (STASCO) Experience Applicable: To Chemical Tankers
Feedback : Fire & Explosion Incident

Approved by DPA/DMR
Page 11 of 19
HSSEQ
(mo/year)
29-2010 SPANISH PORT STATE CONTROL (Feedback from SKULD) Applicable to: All ships calling Spain Till further notice
30-2010 Experience Feedback - Circular MEPC.1/Circ.736, Guidance for the Recording of Applicable: To All Ships
Operations in the Oil Record Book, Part 1 – Machinery Space Operations (all
ships).
31-2010 Revision of Enclosed Space entry Permit TSM Form 095 Applicable: To All Ships
32-2010 NEW OIL RECORD BOOK PART I & II - REVISION 3 EFFECTIVE 1ST JAN 2011 Applicable: To All Ships
33-2010 BUNKER SUPPLY - CAPPUCCINO EFFECT Applicable: To All Ships
34-2010 PARIS MOU - THE NEW INSPECTION REGIME Applicable: To All Ships
35-2010 AMENDMENT TO COLREGS 2003, Adopted on 01 Dec 2009 Applicable: To All Ships
36-2010 Competence Management System Applicable: To All Ships

Approved by DPA/DMR
Page 12 of 19
HSSEQ
CIRCULARS TITLES Remarks
(mo/year)
01-2009 Incident Awareness – Crew Member Fatality at Sea
02-2009 Incident Awareness – Collision with Barge Under Tow
03-2009 Guidance and Compliance Plan – Pollution Discharge

Elimination System – EPA vessel general permit
04-2009 MARPOL Compliance – Oil Record Book Part 1
05-2009 Health Alert – Swine Influenza
06-2009 New Restrictions for Disposal of Garbage in The

Mediterranean
07-2009 New Sulphur Regulation to be Enforced by State of

California as of 01 July 2009
08-2009 Notice to Masters: Shipboard House Keeping
09-2009 Reporting Requirements Following an Incident or

Accident
10-2009 Guidelines to "MEPC 59 - New ballast water rules for the

Middle East"
11-2009 Watchkeeper: A regular reminder of a major hazard
12-2009 Roll out of DNV Port State Control Toolkit
13-2009 Notice to Masters: Port State Control
14-2009 Incident Awareness – Grounding of Bulk Carrier – Port

of Ningde, China
15-2009 Incident Awareness – Fire and Explosion Onboard

Loaded Chemical Tanker
16-2009 The Role of the Pilot during Pilotage
17-2009 European Union Directive for Use of Low Sulphur Fuel

Oil at Berth
18-2009 Notice to Masters: Guidance for Hazard Identification for

Use of And Switching to Low Sulphur Marine Gas Oil

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Page 13 of 19
HSSEQ
(mo/year)
01-2008 Incident Awareness – Unauthorised Access to Shore
02-2008 Incident Awareness – Contact with Container vessel

in Singapore Straits
03-2008 Change of TSM Designated Person Ashore (DPA)
04-2008 Reminder to Masters – Addition of Additives
05-2008 Navigation – Breach of IMO Regulations
06-2008 Cash Incentive to promote and raise Safety Culture &

Awareness
07-2008 Incident Awareness – Main Engine Turbocharger

Failure
08-2008 Navigation – Contravention of TSS Navigational

Rules
09-2008 Safety Management Reporting Onboard Vessels
10-2008 Deck Logbook & GMDSS Log Book Entries And

Records
11-2008 Incident Awareness – Collision with a Fishing Vessel
12-2008 Safety Alert – PSC Mandatory Expanded Inspection
13-2008 Guidelines for Shipboard Working Arrangements and

Records of Seafarer’s Hours of Work or Hours of
Rest
14-2008 HSSEQ Update – Release of New HSSEQ System

Updates 1st Half of 2008
15-2008 Incident Awareness – Collision With Anchored Vessel
16-2008 Revision of MARPOL Special Areas
17-2008 Incident Awareness – Anchoring and Deteriorating

Weather Conditions
18-2008 Incident Reminder – MOL Collision Incident

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Page 14 of 19
HSSEQ
(mo/year)
19-2008 Incident Awareness – Grounding
20-2008 Incident Awareness – Flooding of Steering Gear

Room
21-2008 U.S. National Pollutant Discharge Elimination System

(NPDES)

Approved by DPA/DMR
Page 15 of 19
HSSEQ
(mo/year)
01-2007 Avian Influenza
02-2007 Document Management & Noon Reporting
03-2007 Safety Alert – Fire on Poop Deck
04-2007 Safety Alert – Safety Equipment Readiness
05-2007 Incident Awareness - Collisions
06-2007 Alcohol Control and Monitoring
07-2007 Tanker Industry Benchmark for 2006
08-2007 Safety Alert – Grinding Wheel / Life Boat
09-2007 STCW Regulations
10-2007 Safety Alerts – 1. Seized Fire Flaps

2. Collision
11-2007 Incident Awareness – Touching Bottom
12-2007 Incident Awareness – Anchoring in Heavy Weather
13-2007 Safety Alert – Shipyard Safety Inadequate
14-2007 Voyage Data Recorder (VDR) – Preservation of Data
15-2007 Incident Awareness – Presume Man Overboard
16 2007 Safety Alert - Contractor Fatality During Repair
16B 2007 Safety Alert - Further Corrective Actions for Lift

Fatality
17-2007 Safety Alert - Crew Head Injury During Crane

Operations
18-2007 Safety Alert - Fatality During Gangway Rigging / Near

Miss with Battery Acid / STOP Card System & Tool
Box Meetings
19-2007 Incident Awareness – Contact with Dock

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Page 16 of 19
HSSEQ
(mo/year)
20-2007 Safety Alert – Substandard Grinding Disk Shattered
21-2007 Incident Awareness – Contact Damage during Ship to

Ship Mooring Operations
22 - 2007 Safety Alert – Crew Head Injury by Falling Chain

Block

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Page 17 of 19
SQEM
(mo/year)
01-2006 Voyage Planning
02-2006 Marine Department January/February Experience

Feedback
03-2006 Significant Grounding Incident
04-2006 Marine Department Experience Feedback
05-2006 Anchoring Procedures
06-2006 Incident Awareness - Navigational
07-2006 Operational Incidents
08-2006 Lessons Learned from Incidents
09-2006 Marine Department Experience Feedback
10-2006 Incident Awareness – Anchor Loss
11-2006 Safety Alerts
12-2006 Incident Awareness – Collisions
13-2006 Incident Awareness – Groundings
14-2006 Experience Feedback on Navigation

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Page 18 of 19
SQEM
(mo/year)
12-2005 Financial Incentive for Vessels
16-2005 Incident Report – Paint Inspector Fatality

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Page 19 of 19
List of Valid Security Bulletins
SHIP MANAGEMENT PTE LTD No. 016A
Security
Date Serial number Title Remarks
Bulletin No.
2012
01-2012 13-May-12 ISPS-120501-001 Designation of Alternate Company Security Officer (ACSO)
02-2012 24-May-12 ISPS-120524-001 Amendment to ISPS Forms
03-2012 13-July-12 ISPS-120713-001 Annual Ship Security Exercise 2012
04-2012 19-July-12 ISPS-120719-001 Sea Robbery at Cotonou & Pilferage at Chittagong

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Page 1 of 4
THOME MSM List No. 016A
SHIP MANAGEMENT PTE LTD List of Valid Security Bulletins
Security
Bulletin No.
2011
01-2011 22-Feb-11 ISPS-110222-001 Guidelines for stowaway risk ports
02-2011 24-Mar-11 ISPS-110324-001 Buffer Zone avoidance to Libya
Obsolete (Replaced by
03-2011 07-Apr-11 ISPS-110407-001 USCG Port Security Advisory (2-11) Security Bulletin 05-
2011)
04-2011 10-May-11 ISPS-110507-001 Annual Ship Security Exercise 2011
05-2011 01-Jun-11 ISPS-110601-001 USCG Port Security Advisory (3-11) Security Bulletin 08-
2011)
06-2011 26-Aug-11 ISPS-110826-001 Best Management Practices for Protection against Somalia Based Piracy (Version 4)
07-2011 23rd Sept 11 ISPS-110923-001 Stowaway at Casablanca Morocco
08-2011 1ST Nov 11 ISPS-111101-001 USCG Port Security Advisory (4-11)
09- 2011 12th Dec 11 ISPS-111212-001 Stowaway at Safi Morocco

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Page 2 of 4
Security
Bulletin No.
10-2011 13th Dec 11 ISPS-111213-001 Declarations of Firearms for Intermediate Ports
2010
01-2010 01-Jan-10 ISPS-100101-001 Designation of Alternate Company Security Officer (ACSO) Security Bulletin 05-
2010)
02-2010 09-Apr-10 ISPS-100409-001 Annual Ship Security Exercise 2010 Security Bulletin 04-
2011)
03-2010 19-Apr-10 ISPS-100419-001 CMF/EUNAVFOR/NATO JOINT LETTER TO INDUSTRY
Best Management Practices to Deter Piracy off the Coast of Somalia and in the Arabian
04-2010 01-Jul-10 ISPS-100701-001 Security Bulletin 06-
Sea Area (Version 3)
2011)
05-2010 02-Aug-10 ISPS-100802-01 Designation of Alternate Company Security Officer (ACSO) Security Bulletin 01-
2012)
06-2010 04-Oct-10 ISPS-101004-001 Guidelines for rigging Razor Wires
2009
01-2009 01-Jan-09 ISPS-010109-001 Change in Designation of Alternate Company Security Officer (ACSO) Obsolete

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Page 3 of 4
Security
Bulletin No.
02-2009 27-Jan-09 ISPS-270109-002 Updates on Security Guidance/Caution - 'Gulf of Aden/Entrance Red Sea' - 3rd Revision
03-2009 03-Feb-09 ISPS-030209-003 USCG Port Security Advisory (01-09) Obsolete
04-2009 13-Feb-09 ISPS-090213-001 Annual Ship Security Exercise 2009 Obsolete
05-2009 04-Mar-09 ISPS-090304-001 Certificate of Proficiency as Ship Security Officer (CoP-SSO)
06-2009 10-Mar-09 ISPS-090310-001 Supply/Usage of Security Seal - Sticker Type
07-2009 31-Mar-09 ISPS-090331-001 Announcement Resignation of Alternate CSO (Capt. Edgar) Obsolete

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Page 4 of 4
HSSEQ System
THOME
Distribution MSM Master-List
Copy No. Type Name / Vessel Location
01. - THOME Office Columbus Room
02. - Chairman and Chief Executive Officer Chairman & CEO Office
03. - THOME Office Tordenskjold I & II
04. - Marine – Tanker Division Capt. Atul Vatsa’s Office
05. - Spare Thome Office
06. - Thome Zadar D.O.O Croatia
07. - ROHQ Manila Manila
08. - TSM Training Centre Manila
13. - Thome Jakarta Jakarta Office
15. MT ANJA KIRK Onboard Library
16. MT ARDMORE CALYPSO Onboard Library
17. MT ARDMORE CAPPELLA Onboard Library
18. MT ARDMORE CENTURION Onboard Library
19 MT ARDMORE SEAMASTER Onboard Library
20 MT ARENA XXVII Onboard Library
21 MT ASIAN JASPER Onboard Library
22 MT ASIAN SAPPHIRE Onboard Library
23 MT ASPHALT SPRING Onboard Library

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SHIP MANAGEMENT PTE LTD HSSEQ System Distribution
24 MT ASPHALT SUMMER Onboard Library
25 MT BEIJING SUNRISE Onboard Library
26. MT BM BONANZA Onboard Library
27. MT CHALLENGE PIONEER Onboard Library
28. MT CHAMPION SPIRIT Onboard Library
29. MT CHAMPION STAR Onboard Library
30. MT CHAMPION TIDE Onboard Library
31. MT CHAMPION TRUST Onboard Library
32. MT CHEMBULK ADELAIDE Thome Office
35. MT DALIAN GLORY Onboard Library
36. MT DELIGHT VICTORIA Onboard Library
37. MT DENSA ORCA Onboard Library
38. MT DENSA WHALE Onboard Library
39. MT EMMA VICTORY Onboard Library
40. MT ETC ISIS Onboard Library
41. MT ETC NEFERTARI Onboard Library
42. MT ETC RAMSIS Onboard Library
43. MT FAIR SEAS Onboard Library
44. MT FORMOSAPRODUCT ALPINE Onboard Library
45. MT FORWARD FORTUNE Onboard Library
46. MT FORWARD VENTURE Onboard Library
47. MT FPMC 20 Onboard Library

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50. MT FPMC P EAGLE Onboard Library
51. MT FPMC P GLORY Onboard Library
52. MT FPMC P IDEAL Onboard Library
53. MT FR8 ENDEAVOUR Onboard Library
54. MT FR8 PRIDE Onboard Library
55. MT FR8 REGINAMAR Onboard Library
56. MT FR8 VENTURE Onboard Library
57. MT FRONT ARIAKE Onboard Library
58. MT FRONT FALCON Onboard Library
59. MT FRONT FORCE Onboard Library
60. MT FRONT PAGE Onboard Library
61. MT FRONT SERENADE Onboard Library
62. MT HARUNA EXPRESS Onboard Library
63. MT HENG XIN Onboard Library
64. MT IVER BLESSING Onboard Library
65. MT IVER BRIGHT Onboard Library
66. MT JANESIA ASPHALT V Onboard Library
67. MT LYNDA VICTORY Onboard Library
68. MT MAERSK PIPER Onboard Library
69. MT MAERSK PETREL Onboard Library
70. MT MARI UGLAND Onboard Library
71. MT MARIANN Onboard Library

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72. MT MARIANNE KIRK Onboard Library
73. MT MARIBEL Onboard Library
74. MT MARIKA Onboard Library
75. MT MARILEE Onboard Library
76. MT MARILINE Onboard Library
77. MT MARINEX Onboard Library
78. MT MARINOR Onboard Library
79. MT MARITINA Onboard Library
80. MT NORD IMAGINATION Onboard Library
81. MT OCEAN LILY Onboard Library
82. MT ORANGE EXPRESS Onboard Library
83. MT PACIFIC BRIDGE Onboard Library
84. MT PACIFIC GLORY Onboard Library
85. MT PACIFIC SKY Onboard Library
86. MT RIVERSIDE Onboard Library
87. MT RUBY EXPRESS Onboard Library
88. MT SEMUA PERDANA Onboard Library
89. MT SEMUA PERKASA Onboard Library
90. MT SETO EXPRESS Onboard Library
91. MT SHIMANAMI SUNSHINE Onboard Library
92 MT SICHEM FUMI Onboard Library
93 MT SICHEM IRIS Onboard Library
94 MT SICHEM LILY Onboard Library
95 MT SICHEM MANILA Onboard Library

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96. MT SICHEM ORCHID Onboard Library
97. MT SICHEM PALACE Onboard Library
98. MT SILVER BRIDGE Thome Library
99. MT SINAR AGRA Onboard Library
100. MT SINAR BUSAN Onboard Library
101. MT SITEAM ADVENTURER Onboard Library
102. MT SITEAM ANJA Onboard Library
103. MT SITEAM DISCOVERER Onboard Library
104 MT SITEAM EXPLORER Onboard Library
105 MT SITEAM VOYAGER Onboard Library
106 MT SKAMANDROS Onboard Library
107 MT SOUTHPORT Onboard Library
108. MT STOLT MEGAMI Onboard Library
109. MT STREAM LUNA Onboard Library
110. MT STREAM MIA Onboard Library
111. MT THAIOIL 10 Onboard Library
112. MT VINALINES GALAXY Onboard Library
113. MT VINALINES GLORY Onboard Library
118 - Spare Thome Office

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130 LPG APODA Onboard Library
131 LPG CLIPPER Onboard Library
132 LPG ERATAN Onboard Library
133 LPG GAS ARIA Thome Office
134 LPG NS CHALLENGER Onboard Library
135 LPG RAGGIANA Onboard Library
136 LPG SIGLOO HAV Onboard Library
137 LPG SIGLOO MOON Onboard Library
138 LPG SIGLOO TOR Onboard Library
139 LNG TRANSGAS Thome Office

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145 MV ARGOS Onboard Library
146 MV ATHENS Onboard Library
147 MV BATTERSEA Onboard Library
148 MV BELGRAVIA Onboard Library
149 MV BESIKTAS Thome Office
150 MV BESIKTAS TURKMENISTAN Onboard Library
151 MV BLUE LHOTSE Onboard Library
152 MV CALY MANX Onboard Library
153 MV CAPE LAMBERT Onboard Library
154 MV CAPE NORTHVILLE Onboard Library
155 MV CAPE PROVIDENCE Onboard Library
156 MV CAPE SPENCER Onboard Library
157 MV CORINTH Onboard Library
158 MV DEWI LAKSMI Onboard Library
159 MV EMILY MANX Onboard Library
160 MV EPHESUS Onboard Library
161 MV GERALDINE MANX Onboard Library
162 MV GOLDEN BULL Thome Office
163 MV GOLDEN ECLIPSE Onboard Library
164 MV GOLDEN ENDURER Onboard Library
165 MV GOLDEN FENG Onboard Library
166 MV GOLDEN ICE Onboard Library
167 MV GOLDEN LYDERHORN Onboard Library

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Page 7 of 9
168 MV GOLDEN OPPORTUNITY Onboard Library
169 MV GOLDEN SAGUENAY Onboard Library
170 MV GOLDEN SHUI Onboard Library
171 MV GOLDEN STRENGTH Onboard Library
172 MV GOLDEN SUEK Onboard Library
173 MV KNOSSOS Onboard Library
174 MV LATMAR Onboard Library
175 MV MASSALIA Onboard Library
176 MV MELOS Onboard Library
177 MV MILETUS Onboard Library
178 MV MYCENAE Onboard Library
179 MV PACIFIC CHALLENGER Onboard Library
180 MV PACIFIC ENTERPRISE Onboard Library
181 MV PACIFIC NAVIGATOR Onboard Library
182 MV PACIFIC VITALITY Onboard Library
183 MV PRIME DAISY Onboard Library
184 MV PRIME GINGER Onboard Library
185 MV PRIME LILY Onboard Library
186 MV PRIME ROSE Onboard Library
187 MV SFL HUMBER Onboard Library
188 MV SFL KATE Onboard Library
189 MV SIKYON Onboard Library
190 MV SILVER MERCHANT Onboard Library
191 MV SPARTA Onboard Library

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192 MV THEBES Onboard Library

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Logs and Records
No. Title AMOS E-form Hard

Preferred Copy
1.* Official Log Book (Flag State) 
2.* Deck Log Book 
3.** Engine Log Book 

Radio Log Book (Parts 1 & 2) or GMDSS Log
4.**
Book

5.** Oil Record Book (Parts 1 & 2) 
6* MARPOL Annex VI Record Book 
6.* Garbage Disposal Log  
7. Drug and Alcohol Test Log  
8. Register of Controlled Drugs 
9.** Cargo Gear Record Book (Class) 
10. Calibration of Instruments Log 
11. Bridge Movement Book (Bell Book) 
12. Engine Movement Book (Bell Book) 
13. Medicine Chest Log 
14.** Medical Treatment Log 
15. Abstract Log 
16. Port Log (Rough Log) 
17. Record of Safety Equipment 

Safety Equipment and Loadline Survey
18.*
Maintenance Schedules (Yellow File)

19. Emergency Batteries Test Log 
20. Oils and Greases Record Book 

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Page 1 of 2
SHIP MANAGEMENT PTE LTD Logs and Records
No. Title AMOS E-form Hard

Preferred Copy
21. Chemicals Record Book 
22. Daily Soundings Book 
23. Bunker Soundings Book 
24. Alarm Testing Record Book 
25. Radar Log 

Bridge Equipment: Service / Maintenance /
26.
Spares Record

27. Compass Observations / Error Book 
28. Chronometer Rate Book 
29. COW Log 
30.** Chart Correction Log and, or Chart index System 
31. Master’s Night Order Book 
32. Deck Maintenance Record Book 
33. Engine Maintenance Record Book 
34. Maintenance and Testing Record Book 

Cargo System Maintenance and Testing Record
35.
Book

* Company Print ** Off the Shelf Print
Note:
The master shall arrange for and ensure that the listed logs and records are being kept and shall
exercise supervision to ensure that they are being correctly maintained as applicable to the vessel
type.
The Master shall prepare a vessel specific list of all the Logs / Record Books in use, their location
onboard and who is responsible for their up-keeping.
Computer recordings are acceptable substitutes, as indicated above.
All Logs shall be examined and signed by the Head(s) of Department, as appropriate.
The Master should check, initial and date all logs on a monthly basis.

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Qualified Internal Auditors
THOME MSM Master-list
Thome Group
Name Designation
HSSEQ Department
Captain Rohit Talwar Group HSSEQ Manager

Benny Low Group Security Manager
Captain Roque Langkay Jr. HSSEQ Manager ( ROHQ )
Muhamad Irwan Kasman Lead Auditor
Captain Ayan Banerjee HSSEQ Superintendent
Captain Jewel Fernandes HSSEQ Superintendent
Madelyn Tan Assistant Manager, HSSEQ
Serene Tan Assistant HSSEQ Administrator
Marine Department
Captain Atul Vatsa Senior Manager, Marine Standards & Vetting

Captain Hardeep Mundae Marine Manager Bulk Division
Captain Boris Matijasevic Senior Marine & HSSEQ Superintendent
Captain Akshat Arora Senior Marine & HSSEQ Superintendent
Captain Aniruddha Purushottam Desai Senior Marine & HSSEQ Superintendent
Captain Vlado Kevric Senior Marine & HSSEQ Superintendent
Captain Jeevan N Thombre Marine & HSSEQ Superintendent
Captain Anish Kumar Saxena Marine & HSSEQ Superintendent
Captain Branimir Peros Marine & HSSEQ Superintendent
Captain Hrvoje Zanchi Marine & HSSEQ Superintendent
Captain Igor Jurinjak Marine & HSSEQ Superintendent
Captain Sidharth Singh Marine & HSSEQ Superintendent
Captain Sunit Sikand Marine & HSSEQ Superintendent
Captain Branko Segulja Marine & HSSEQ Superintendent
Technical Department
Pradeep Misra Business Development Manager

Sandy Kumaran Senior Manager, Fleet Services
Wellman Lim Fleet Group Manager
Alok Misra Fleet Group Manager

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THOME MSM Master-list No. 019
SHIP MANAGEMENT PTE LTD Qualified Internal Auditors
Name Designation
Ashish Malik Fleet Group Manager
Yatin Gangla Fleet Group Manager
William Watts Senior Technical Superintendent
Florence Chin Technical Assistant
Crewing Department
Celia Kang Assistant Crewing Manager

Noorsiah Saleh Assistant Crewing Manager
Thome Marine Consultants
Raul Matovic Managing Director, Thome Marine Consultants

Richard Chen Senior Marine Consultant
External
Company Name Name of Auditor

Compliance Systems Inc. Alan West
Robbie Shea
Rich Wigger
Nova Veritas Capt. Marcelo Oliver

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Qualified Accident/Incident
THOME
Investigators MSM Master-list
Name Designation
Benny Low Group Security Manager
Capt. Atul Vatsa Senior Manager, Marine Standards & Vetting
Capt. Hardeep Mundae Marine Manager Bulk Division
Capt. Rohit Talwar Group HSSEQ Manager
Capt. Valerio Skoblar General Manager, Thome Zadar
Capt. Boris Matijasevic Senior Marine & HSSEQ Superintendent
Capt. Akshat Arora Senior Marine & HSSEQ Superintendent
Capt. Aniruddha
Purushottam Desai Senior Marine & HSSEQ Superintendent
Capt. Vlado Kevric Senior Marine & HSSEQ Superintendent
Capt. Jeevan N Thombre Marine & HSSEQ Superintendent
Capt. Anish Kumar Saxena Marine & HSSEQ Superintendent
Capt. Branimir Peros Marine & HSSEQ Superintendent
Capt. Hrvoje Zanchi Marine & HSSEQ Superintendent
Capt. Igor Jurinjak Vessel Manager
Capt. Sidharth Singh Marine & HSSEQ Superintendent
Capt. Sunit Sikand Marine & HSSEQ Superintendent
Capt. Branko Segulja Marine & HSSEQ Superintendent
Capt. Ayan Banerjee HSSEQ Superintendent

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List of Approved Medical Clinics Authorized to Perform Crew
THOME
Medical Checks MSM Master-List
Country No. Company Address Doctor’s Name

Manila 1. Maritime Clinic for International Services (MCIS) 10/F Times Plaza Bldg., U.N. Ave cor Taft Ave. Ermita, Manila
2. Maritime Medical and Laboratory Clinic (MMLC) 2/F Paragon Tower, 531 A. Flores St. Ermita, Manila
3. Physician’s Diagnostic Service Centre (PDSC) Physicians Tower, 533 United Nations Ave. Corner San Carlos
St., Ermita, Manila
4. Sagrada Corazon Medical Clinic G/F 1036 M.H. Del Pilar St. Ermita, Manila
Croatia 1. Medicina Rada Matice Hrvatske 68, 21000 Split, Croatia Dr. Mirjana Antunovic
Tel: +385 21 534 701 Dr. Zeljka Antunovic
Fax:+385 21 503 521
E-mail: ordinacija.antunovic@email.com.hr
2. ‘Medico’ – Private clinic of general medicine Medoviceva 35, 51000 Rijeka, Croatia Dr. Asja Slivnjak-Miljanic
Tel: +385 51 263 439 Dr. Asja Smiljanic
Fax:+385 51 634 101 Dr. Biserka Lovrovic – Kuljis
E-mail: medico.medicina.rada@ri.t-com.hr Dr. Mirjana Pancic
Dr. Milan Blazevic
3. Ordinacija Medicine Rada Simiciceva 8, 21 000 Split, Croatia Dr. Zeljka Ercegovic
Tel: +385 21 371 94
4. Poliklinika Glavic Cira Carica 3, 20000 Dubrovnik, Croatia Dr.Niko Glavic
Tel: +385 20 435 565 / 575
Fax:+385 20 438 387
E-mail: poliklinika-glavic@du.t-com.hr

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THOME List of Approved Medical Clinics Authorized to Perform Crew
SHIP MANAGEMENT PTE LTD Medical Checks
Country No. Company Address Doctor’s Name

Croatia 5. ‘Pro-Vita’ - Polyclinic Trpimirova 2, 51000 Rijeka, Croatia Dr. Smilja Maravic-Bravar
Tel:+ 385 51 352 460 Dr. Milorad Stipanovic
Fax:+385 51 320 134 Dr. Gordana Grbac-Rincic
E-mail: poliklinka.pro.vita@ri.t-com.hr

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List of Office Personnel Quality Assurance into the 21st
Century and beyond
Authorised to make
THOME
Corporate Travel MSM Master-list
SHIP MANAGEMENT PTE LTD Arrangements No. 022
Department/
Authorized Personnel Email Address (@thome.com.sg) Contact Responsibility
Entity
Crewing Anna Kossak anna.kossak 6392-4381
Reji Joseph reji.joseph 6329-4327
Sushil Parakel sushil.parakel 6329-4877
Lee Eng Siong engsiong.lee 6506-4663
Noorsiah Bte Saleh noorsiah.saleh 6329-4817
Celia Kang celia.kang
Mary Grace Mangahas marygrace.mangahas 6506-4624
Marine Personnel
Renelyn Ching Ocampo renelyn.ocampo 6329-4380
Joanna Roldan joanna.roldan 6329-4820
Hazel Gitgano hazel.gitgano 6329-4816
Khine Kyi Soe Tint khinekyi.soetint 6329-4878
Namrata Joshi namrata.joshi 6506-4657
Airah Viquiera airah.viquiera 6506-4691
Siti Alfa Mohamed alfa.mohamed 6329-4392
Marine & HSSEQ In case of

bookings out of
Atul Vatsa atul.vatsa 6329-4860
office
hours/emergency
Eileen Chua eileen.chua 6329-4843
Personnel within
Suzzy Suzzana Kamari suzzy.sk 6329-4616
department
Paul Jude Gerard pauljude.gerard 6329-4849
Technical Secretaries
Stephanie-Jo Hogan (FG 1) stephanie.hogan 6392-4872
Normala Zalai (FG 2) normala.zalai 6329-4863
Fawziya Kadir (FG 3) fawziya.kadir 6329-4879
Suciyantty Kadir (FG 5) suciyantty.kadir 6329-4874
Personnel within
Florence Chin (FG 6) florence.chin 6329-4836
department
Rohani Ahmad (FG 7) rohani.ahmad 6329-4331
Rithawati Hamid (FG 8) rithawati.hamid 6329-4862
Alda Alomajan (FG10) alda.alomajan 6506-4301
Zarina Bte Ahmad (FG12) zarina.ahmad 6329-4821
Juliyawati Bte Alatdin (LNG) juliyawati.alatdin 6329-4886
Fleet Group Managers In case of

Approved by DPA/DMR
Page 1 of 2
Department/
Authorized Personnel Email Address (@thome.com.sg) Contact Responsibility
Entity
Darshan Gaur (FG 1) darshan.gaur 6329-4314 bookings out of
office
Ranga Prakash (FG 2) ranga.prakash 6329-4344 hours/emergency
Ashok Kumar (FG 10) ashok.kumar 6329-4870
Ashish Malik (FG 5) ashish.malik 6329-4884
Tihomir Baraba (FG 6) tihomir.baraba 6329-4809
Alok Misra (FG 7) alok.misra 6329-4898
Wellman Lim (FG 8) wellman.lim 6329-4889
Arbind Singh (FG3) arbind.singh 6329-4896
Manik Nalawade (FG12) manik.nalawade 6329-4873
Peter MacMillan (LNG) peter.macmillan 6329-4819
Thome Marine Hayati Bte Mohamed hayati.mohamed 6329-4815 Personnel within

Consultants department
Agency Badariah Bte Mohamed badariah.mohamed 63294-389
Management Emily Choo emily.choo 6329-4804

Jane Lin jane.lin 6329-4801 Senior
Fong Fong Chia fongfong.chia 6506-4625 Management
Rosina Visleno rosina.visleno 6329-4871

Ganesan Jayanthi ganesan Jayanthi 6329-4379 Pradeep Misra
HR Caroline Shing caroline.shing 6329-4813 Superintendents

Cory Wong cory.wong 6329-4823 Office Staff
Admin Audrey Tang audrey.tang 6329-4357 Office Staff
Timur Singapore Jessie Tan jessie.tan 6329-4390 Management
Balaji Krishnamurthy balaji.krishnamurthy 6329-4875 Superintendents
Thome Oil & Gas Raquel Dimaculangan raquel.dimaculangan 6506-4661 Management
Rowena De Jesus rowena.dejesus 6329-4345 Superintendents
Thome Offshore Tony Bartlett tony .bartlett 6329-4372 Management

Jaquilin De Castro jaquilin.DeCastro 6506-4507
Vanessa Abrenio vanessa.abrenio 6392-4328
Rofel Maramara rofel.maramara 6392-4322
Zadar +385 234 Personnel within

Deni Jukic deni.jukic
000 50 department
ROHQ +632 860 Personnel within

Veronica Javier veronica.javier
7505 department

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Page 2 of 2
Training Matrix for Office Staff
Type of Training (Office)

Risk
Designation AMOS Crew OceanMana IT Courses
Intro to Intro to Media Internal Assessment / Fire Drills /
Database / Information ger / (Applicable
HSSEQ ISPS Training Auditor Accident Emergency
Shipment System Qlikview to Job
Investigation
Chairman and CEO √ √ √ √ √ √
President √ √ √ √ √ √
Managing Director √ √ √ √ √ √
Director of Finance √ √ √ √ √ √
Director of Strategy and
√ √ √ √ √ √ √
Support.
Director – ROHQ Manila
√ √ √ √ √ √
/ Owner’s representative
Senior Business
√ √ √ √ √ √ √ √
Development Manager
C.O.O Tanker √ √ √ √ √ √ √
C.O.O Bulk √ √ √ √ √ √ √ √ √
Senior Manager
Marine Standard & √ √ √ √ √ √ √ √
Vetting
Group HSSEQ Manager √ √ √ √ √ √ √ √
Fleet Group Manager √ √ √ √ √ √ √
Marine Manager √ √ √ √ √ √ √ √
Marine Training Manager √ √ √ √ √ √ √ √ √ √
Insurance Manager √ √ √ √ √ √
Marine Systems / IT √ √ √ √ √ √

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SHIP MANAGEMENT PTE LTD Training Matrix for Office Staff

Risk
Investigation
Manager
Accounting Manager √ √ √ √ √ √ √
Procurement and Supply
√ √ √ √ √ √ √
Chain Manager
HR Manager √ √ √ √ √ √
Crewing Manager √ √ √ √ √ √ √
Assistant Crewing
√ √ √ √ √ √ √
Manager
Senior Superintendent /
Superintendent / √ √ √ √ √ √ √
Technical Executive
Senior Marine & HSSEQ
Superintendent / Marine
√ √ √ √ √ √ √ √
& HSSEQ
Superintendent
Crewing Superintendent √ √ √ √ √ √ √
HSSEQ Superintendent √ √ √ √ √ √ √ √
HSSEQ Administrator √ √ √ √ √ √ √ √
Marine Coordinator √ √ √ √ √ √
Technical Coordinator √ √ √ √ √ √ √
Senior Purchaser / √ √ √ √ √ √ √

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SHIP MANAGEMENT PTE LTD Training Matrix for Office Staff

Risk
Investigation
Purchaser
System Support
√ √ √ √ √ √ √ √
Engineer
Head of Planned
√ √ √ √ √ √ √
Maintenance Department
PMS Superintendent √ √ √ √ √ √ √
Senior Accountant /
Accountant / Assistant
√ √ √ √ √ √ √
Accountant / Accounts
Assistant
Senior Secretary /
√ √ √ √ √ √
Secretary
Senior Crewing
Executive / Crewing √ √ √ √ √ √ √
Executive
HSSEQ Admin Assistant √ √ √ √ √ √ √ √
All other Junior Office
√ √ √ √ √ √
Staff

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Page 3 of 3
Standard Bridge
THOME
Equipment MSM Master-List
No. Items
2 GPS Navigator
1 Navtex Receiver
1 Whistle
1 Bell
1 Gong
1 Set Day Signals (3 balls, a cylinder & a diamond)
1 Magnetic Compass
1 AIS
1 Gyro Compass
1 Course Recorder
1 Set Daylight signalling lamp & 2 spare bulbs
1 Telephone
3 Gyro repeaters
1 Azimuth ring
1 Echo Sounder
1 VDR
1 X-Band radar & ARPA
1 S-Band radar & ARPA
1 Chronometer
1 Sextant
3 Binoculars
1 Weather facsimile receiver / SPOS
1 Rudder angle indicators
1 Propeller Shaft Revolution Indicator
1 Speed Log
2 VHF Radio
1 Thermometer
1 Anemometer
NOTE
Above is a minimum list of standard bridge equipment. Master’s are reminded to ensure that the
vessel at all times must have in working order the bridge equipment listed in Cargo Ship Safety
Equipment Certificate (Form E).
CONTROLLED Revision: 01 Feb 2009

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Page 1 of 1
Procedure Ownership
MANUAL / PROCEDURE No. Ver Owner
Tanker Bulk
MAIN MANUAL
MAIN MANUAL PART A - Documents
MSM 001 - Introduction and Profile PR019 1 Managing Director
MSM 002 - Company Declaration and Scope PR020 1 Managing Director
MSM 003 - Normative Reference PR021 1 HSSEQ MNGR

MSM 004 - Terms, Definitions and PR022 1 HSSEQ MNGR
Abbreviations
MSM 005 - HSSEQ Management System PR023 1 HSSEQ MNGR
Documentation
MSM 006 - Management Commitment PR024 1 Managing Director
Responsibilities
MSM 007 - Company Objectives & Policies PR025 1 Managing Director

MSM 008 - Planning PR026 1 HSSEQ MNGR
MSM 009 - Communication PR027 1 HSSEQ MNGR
MSM 010 - Management Review PR028 1 HSSEQ MNGR
MSM 011 - Provision of resources PR029 1 Director Strategy & Support
MSM 012 - Facilities and Work Environment PR030 1 HSSEQ MNGR

MSM 013 - Operations PR031 1 HSSEQ MNGR
MSM 014 - Customer Related Processes PR032 1 Managing Director
MSM 015 - Purchasing, Cost Control & PR033 1 CFO
Accounting
MSM 016 - Technical PR034 1 C.O.O C.O.O
Tanker Bulk
MSM 017 - Measurement Analysis and PR035 1 HSSEQ MNGR
Improvement
MSM 018 - Certification, Verification and PR036 1 HSSEQ MNGR
Control
MSM 019 - Emergency Preparedness PR037 1 HSSEQ MNGR
MSM 020 - Design & Development Disclaimer PR038 1 HSSEQ MNGR
MAIN MANUAL Part B - Office Job Descriptions
OJD 001 - President and Chief Executive PR039 1 HR MANAGER

Officer

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Page 1 of 19
SHIP MANAGEMENT PTE LTD Procedure Ownership
OJD 002 - Managing Director PR040 1 HR MANAGER
OJD 003 – Director of Technical PR041 1 HR MANAGER

OJD 004 – Director of Finance PR042 1 HR MANAGER
OJD 005 - Director and Senior Manager, PR043 1 HR MANAGER

Projects
OJD 006 - Managing Director - ROHQ Manila / PR044 1 HR MANAGER
Owner's Representative
OJD 007 - Financial Controller PR045 1 HR MANAGER
OJD 008 – Director of Marine and HSSEQ PR046 1 HR MANAGER
OJD 009 - Fleet Group Manager PR047 1 HR MANAGER
OJD 010 - Insurance Manager PR048 1 HR MANAGER
OJD 011 - Business Development Manager PR049 1 HR MANAGER
OJD 012 - Director of Crewing and HR PR050 1 HR MANAGER
OJD 013 - Marine Manager PR051 1 HR MANAGER
OJD 014 - HSSEQ Branch Manager PR052 1 HR MANAGER
OJD 015 - Marine Systems / IT Manager PR053 1 HR MANAGER
OJD 016 - Human Resource Manager PR054 1 HR MANAGER
OJD 017 - Accounting Manager PR055 1 HR MANAGER
OJD 018 - Purchasing Manager PR056 1 HR MANAGER
OJD 019 - Marine Training Manager PR057 1 HR MANAGER
OJD 020 - Head of Planned Maintenance PR059 1 HR MANAGER

Department
OJD 021 - Senior Marine Superintendent / PR060 1 HR MANAGER
Port Captain
OJD 022 - Senior Technical Superintendent / PR061 1 HR MANAGER
Technical Superintendent / Technical
Executive
OJD 023 - Senior Accountant PR062 1 HR MANAGER
OJD 024 - Crewing Superintendent PR063 1 HR MANAGER
OJD 025 - Marine and HSSEQ PR064 1 HR MANAGER

Superintendent
OJD 026 - Frontline QualitySafety Coach PR065 1 HR MANAGER
OJD 027 - Operations Superintendent PR066 1 HR MANAGER
OJD 028 - Planned Maintenance System PR067 1 HR MANAGER

Superintendent

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OJD 029 - HSSEQ Administrator PR068 1 HR MANAGER
OJD 030 - Human Resource and PR069 1 HR MANAGER

Administration Executive
OJD 031 - Senior Secretary PR070 1 HR MANAGER
OJD 032 – Accountant PR122 1 HR MANAGER
OJD 033 - System Support Engineer PR072 1 HR MANAGER
OJD 034 - Crewing Executive PR073 1 HR MANAGER
OJD 035 - Technical Co-ordinator PR074 1 HR MANAGER
OJD 036 - Marine Co-ordinator PR075 1 HR MANAGER
OJD 037 - Senior Purchaser, Purchaser PR076 1 HR MANAGER
OJD 038 – Secretary PR077 1 HR MANAGER
OJD 039 - HSSEQ Admin Assistant PR078 1 HR MANAGER
OJD 040 - Insurance Assistant PR079 1 HR MANAGER
OJD 041 - Assistant Accountant, Accounts PR350 1 HR MANAGER

Assistant
OJD 042 - Office Assistant PR351 1 HR MANAGER
OJD 043 – Receptionists PR352 1 HR MANAGER
MAIN MANUAL Part C - Shipboard Job Descriptions
SJD 001 - Ship's Master PR080 1 Director Strategy & Support

SJD 002 - Chief Officer PR081 1 Director Strategy & Support
SJD 003 - Second Officer PR082 1 Director Strategy & Support
SJD 004 - Third Officer PR083 1 Director Strategy & Support
SJD 005 - Radio Officer PR084 1 Director Strategy & Support
SJD 006 - Chief Steward- Chief Cook PR085 1 Director Strategy & Support
SJD 007 - Chief Engineer PR086 1 Director Strategy & Support
SJD 008 - Second Engineer PR087 1 Director Strategy & Support
SJD 009 - Third Engineer PR088 1 Director Strategy & Support
SJD 010 - Fouth Engineer PR089 1 Director Strategy & Support
SJD 011 - Electrician PR090 1 Director Strategy & Support
SJD 012 - Bosun PR091 1 Director Strategy & Support
SJD 013 - Pumpman PR092 1 Director Strategy & Support
SJD 014 - Fitter PR093 1 Director Strategy & Support

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Page 3 of 17
SJD 015 - Able Bodied Seaman PR094 1 Director Strategy & Support
SJD 016 - Ordinary Seaman PR095 1 Director Strategy & Support
SJD 017 - Oiler or Fireman PR096 1 Director Strategy & Support
SJD 018 - Wiper PR097 1 Director Strategy & Support
SJD 019 - Messman PR098 1 Director Strategy & Support
SJD 020 - LNG Gas Engineer PR099 1 Director Strategy & Support
SJD 021 - Donkeyman PR329 1 Director Strategy & Support
MAIN MANUAL Part D - Masters-lists
MSM Master-List 001 - HSSEQ System Filing PR100 1 HSSEQ MNGR

Index
MSM Master-List 002 - TSM Forms Filing and PR101 1 HSSEQ MNGR
Distribution
MSM Master-List 003 - Approved Manning PR102 1 Director Strategy & Support
Agents
MSM Master-List 004 - Approved Travel PR103 1 Director Strategy & Support
Agents
MSM Master-List 005 - Chart of Authority PR104 1 Managing Director
MSM Master-List 006 - Accounting PR105 1 CFO
Requirements
MSM Master-List 007 - Office Library PR106 1 SENIOR MANAGER – MS &
VETTING
MSM Master-List 008 - Chart of Accounts PR107 1 CFO
MSM Master-List 009 - Critical Operations PR108 1 HSSEQ MNGR
MSM Master-List 010 - Ship Manuals and PR110 1 SENIOR Marine
Publications MANAGER – Manager Bulk
MS &
VETTING
MSM Master-List 011 - Safety Sign Inventory PR111 1 HSSEQ MNGR
MSM Master-List 012 - Ship Protective PR112 1 SENIOR Marine
Clothing MANAGER – Manager Bulk
MS &
VETTING
MSM Master-List 013 - Ship Pollution PR113 1 SENIOR Marine
Equipment MANAGER – Manager Bulk
MS &
VETTING
MSM Master-List 014 - Gas Detection PR114 1 SENIOR MANAGER – MS &
Instruments – Tankers VETTING

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MSM Master-List 015 - Gas Detection PR115 1 Marine Manager Bulk

Instruments- Dry Cargo
MSM Master-List 016 - Valid Circulars PR117 1 HSSEQ MNGR
MSM Master-List 016A- Valid Security Bulletin PR117 1 CSO
MSM Master-List 017 - HSSEQ System PR118 1 HSSEQ MNGR
Distribution
MSM Master-List 018 - Logs and Records PR119 1 SENIOR Marine
MANAGER – Manager Bulk
MS &
VETTING
MSM Master-List 019 - Qualified Internal PR120 1 HSSEQ MNGR
Auditors
MSM Master-List 020 - Qualified Accident & PR121 1 HSSEQ MNGR
Incident Investigators
MSM Master-List 021 - List of Approved PR331 1 Director Strategy & Support
Medical Clinics
MSM Master-List 022 - List of Office PR332 1 HR MANAGER
Personnel Authorised to make travel
arrangements
MSM Master-List 023 - Training Matrix for PR333 1 HR MANAGER
Office Staff
MSM Master-List 024 - Standard Bridge PR436 1 SENIOR Marine
Equipment MANAGER, Manager Bulk
MS& VETTING
MSM Master-List 025 - Procedure Ownership 1 HSSEQ MNGR
SHIP SHORE ADMINISTRATION MANUAL
SSA MANUAL Part A - Ship Shore Administration Documents
SSA 001 - HSSEQ Implementation PR190 1 HSSEQ MNGR

SSA 002 - Document Control PR191 1 HSSEQ MNGR
SSA 003 - Experience Feedback PR192 1 HSSEQ MNGR
SSA 004 - File System PR193 1 HSSEQ MNGR
SSA 005 - Excess Document Storage PR194 1 ADMIN MANAGER
SSA 006 - Information Technology PR195 1 IT MANAGER
SSA 007 – Reference Library PR196 1 SENIOR MANAGER, MS &

VETTING

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SSA 008 - Insurance PR198 1 INSURANCE MANAGER
SSA 009 - Accounting PR199 1 CFO

SSA 010 - Purchasing PR200 1 Procurement & Supply Chain
Manager
SSA 011 – Vessel Joining or Leaving the PR201 1 Managing Director
Fleet
SSA 012 – Routine meetings PR202 1 HSSEQ MNGR
SSA 013 – Fleet Groups PR203 1 C.O.O C.O.O
Tanker Bulk
SSA 014 - Technical Support PR204 1 C.O.O C.O.O
Tanker Bulk
SSA 015 - Management Reports - Technical PR205 1 C.O.O C.O.O
Tanker Bulk
SSA 016 - Vessel Budgets PR206 1 C.O.O C.O.O
Tanker Bulk
SSA 017 - Dockings PR207 1 C.O.O C.O.O
Tanker Bulk
SSA 018 - Inspections PR208 1 C.O.O C.O.O
Tanker Bulk
SSA 019 - Communication PR209 1 IT MANAGER
SSA 020 - Dress Code - Onboard PR210 1 Director Strategy & Support
SSA 021 - Handover Procedures PR211 1 Director Strategy & Support
SSA 022 – Training of Ship’s Personnel PR212 1 Director Strategy & Support
SSA 023 - Training of Shore’s Personnel PR213 1 HR MANAGER

SSA 024 – Landed Goods PR214 1 C.O.O C.O.O
Tanker Bulk
SSA 025 - Plans and Drawings PR215 1 C.O.O C.O.O
Tanker Bulk
SSA 026 - Port Disbursements – Office PR216 1 CFO
SSA 027 - Management of Change PR217 1 HSSEQ MNGR

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Page 6 of 17
SSA MANUAL Part B - Marine Personnel Documents
MPM 001 - Crew Qualification Requirements PR223 1 Director Strategy & Support
MPM 002 - Conditions & Benefits of Sea PR224 1 Director Strategy & Support
Service
MPM 003 - Union & ITF Matters PR225 1 Director Strategy & Support
MPM 004 - Recruitment of Sea Staff PR226 1 Director Strategy & Support
MPM 005 - Performance Evaluation of Sea PR227 1 Director Strategy & Support
Staff
MPM 006 - Travel Arrangements for Sea Staff PR228 1 Director Strategy & Support
MPM 007 - Marine Personnel Employment PR229 1 Director Strategy & Support
Records
MPM 008 - Repatriation of Marine Personnel PR230 1 Director Strategy & Support
MPM 009 - Shipboard Working and Rest PR231 1 Director Strategy & Support
Hours
MPM 010 - Crew Grievances PR232 1 Director Strategy & Support
MPM 011 – Cadets PR233 1 Director Strategy & Support
MPM 012 - Crew Department KPI PR353 1 Director Strategy & Support
MPM 013 – High Risk and War Risk Bonus PR353 1 Director Strategy & Support
SSA MANUAL Part C - Marine Personnel Matrix
MPM Matrix 001 - Mandatory Courses & PR234 1 Director Strategy & Support
Certifications
MPM Matrix 002 - Training Required for Bulk PR235 1 Director Strategy & Support
Carriers
MPM Matrix 003 - Training Required for Oil PR236 1 Director Strategy & Support
Tankers
MPM Matrix 004 - Training Required for PR237 1 Director Strategy & Support
Chemical Tankers
MPM Matrix 005 - Training Required for LNG PR238 1 Director Strategy & Support
Carriers
MPM Matrix 006 - General Training Courses PR239 1 Director Strategy & Support
MPM Matrix 007 - Mandatory Training PR240 1 Director Strategy & Support
Courses
MPM Matrix 008 - Upgrading Courses PR241 1 Director Strategy & Support
MPM Matrix 009 - Principal Required Courses PR242 1 Director Strategy & Support

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Page 7 of 17
MPM Matrix 010 - Officers and Ratings PR354 1 Director Strategy & Support
Recruitment and Promotion Criteria
OPERATIONS MANUAL
OPS Manual Part A - Deck Documents
OMD 001 - Bridge Team PR123 1 SENIOR Marine

MS &
VETTING
OMD 002 - Passage Planning PR124 1 SENIOR Marine
MS &
VETTING
OMD 003 - Bridge Watch PR125 1 SENIOR Marine
MS &
VETTING
OMD 004 - Safe Navigation PR126 1 SENIOR Marine
MS &
VETTING
OMD 005 - Deck Log & Bell Book PR127 1 SENIOR Marine
MS &
VETTING
OMD 006 - Operational Reporting PR128 1 SENIOR Marine
MS & VETTING
OMD 007 - Stay in Port PR129 1 SENIOR Marine
MS &
VETTING
OMD 008 - Bills of Lading PR130 1 SENIOR Marine
MS &
VETTING
OMD 009 - Charter Party PR131 1 SENIOR Marine
MS &
VETTING
OMD 010 - Navigation Equipment PR132 1 SENIOR Marine
MS &

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Page 8 of 17

VETTING
OMD 011 - Under Keel Clearance PR133 1 SENIOR Marine
MS &
VETTING
OMD 012 - Ballast Operations PR134 1 SENIOR Marine
MS &
VETTING
OMD 013 - Vessel Moorings PR135 1 SENIOR Marine
MS &
VETTING
OMD 014 - Stevedore Damage PR136 1 Marine Manager Bulk
OMD 015 - Bulk Carrier Dry Cargo PR137 1 Marine Manager Bulk
OMD 016 - Container Loading PR138 1 Marine Manager Bulk
OMD 017 - Tank Vessel Operations PR139 1 SENIOR MANAGER – MS &
VETTING
OMD 018 - Inert Gas System PR140 1 SENIOR MANAGER – MS &
VETTING
OMD 019 - Bulk Liquid Cargo Transfer PR141 1 SENIOR MANAGER – MS &
VETTING
OMD 020 – Gas Tanker Operation PR142 1 SENIOR MANAGER – MS &
VETTING
OMD 021 - Statutory Certificates & Surveys PR143 1 SENIOR Marine Manager
MANAGER – Bulk
MS &
VETTING
OMD 022 - Cargo Gear Register PR144 1 SENIOR Marine Manager
MANAGER – Bulk
MS &
VETTING
OMD 023 - Chemical Tanker Operations PR145 1 SENIOR MANAGER – MS &
VETTING
OMD 024 - Asphalt Tanker Operations PR146 1 SENIOR MANAGER – MS &
VETTING
OMD 025 - Anchors and Anchoring PR147 1 SENIOR Marine
MS &
VETTING
OMD 026 - Cargo Heating PR334 1 SENIOR MANAGER – MS &
VETTING

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OMD 027 - Crude Oil Washing System PR437 1 SENIOR MANAGER – MS &
VETTING
OMD 028 - Electronic Chart Display and 1 SENIOR Marine
Information System MANAGER – Manager Bulk
MS &
VETTING
OMD 029 - Ice Navigation 1 SENIOR Marine
MS &
VETTING
OPS Manual Part B - Deck Checklist
OMD Checklist 001 - Bridge Familiarisation PR148 1 SENIOR Marine

MS &
VETTING
OMD Checklist 002 - Bridge Daily Tests and PR149 1 SENIOR Marine
Checks MANAGER – Manager Bulk
MS &
VETTING
OMD Checklist 003 - Bridge Preparation for PR150 1 SENIOR Marine
Sea MANAGER – Manager Bulk
MS &
VETTING
OMD Checklist 004 - Bridge Embarkation of PR151 1 SENIOR Marine
Pilot MANAGER – Manager Bulk
MS &
VETTING
OMD Checklist 004A - Pilot Card PR152 1 SENIOR Marine
MS &
VETTING
OMD Checklist 005 - Bridge Pilot Information PR153 1 SENIOR Marine
Exchange MANAGER – Manager Bulk
MS &
VETTING
OMD Checklist 006 - Coastal Congested PR154 1 SENIOR Marine
Water and TSS MANAGER – Manager Bulk
MS &
VETTING
OMD Checklist 007 - All Watch PR155 1 SENIOR Marine
MS &
VETTING

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OMD Checklist 008 - Prep for Arrival Port PR156 1 SENIOR Marine
MS &
VETTING
OMD Checklist 009 - Anchoring n Anchor PR157 1 SENIOR Marine
Watch MANAGER – Manager Bulk
MS &
VETTING
OMD Checklist 010 - Restricted Visibility PR158 1 SENIOR Marine
MS &
VETTING
OMD Checklist 011 - Heavy weather or storms PR159 1 SENIOR Marine
MS &
VETTING
OMD Checklist 012 - Ice or Extreme Cold PR160 1 SENIOR Marine
Conditions MANAGER – Manager Bulk
MS &
VETTING
OMD Checklist 013 - Vital Systems Survey PR161 1 SENIOR Marine
MS &
VETTING
OMD Checklist 014 - LNG Pre-Arrival Check PR162 1 SENIOR MANAGER – MS &
List VETTING
OMD Checklist 015 - LNG Cargo Engineer Pre PR163 1 SENIOR MANAGER – MS &
Arrival VETTING
OMD Checklist 016 - LNG Cargo Engineer PR164 1 SENIOR MANAGER – MS &
Departure VETTING
OMD Checklist 017 - LNG Change of Watch PR165 1 SENIOR MANAGER – MS &
During Cargo Operation VETTING
OMD Checklist 018 - LNG in Cargo Tank PR166 1 SENIOR MANAGER – MS &
Checklist VETTING
OMD Checklist 019 - LNG Prior to Gas PR167 1 SENIOR MANAGER – MS &
Freeing of Cargo Tanks VETTING
OPS Manual Part C - Engine Documents
OME 001 - Engine Officer of the Watch PR168 1 C.O.O C.O.O

Tanker Bulk
OME 002 - Work Planning PR169 1 C.O.O C.O.O
Tanker Bulk

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Page 11 of 17
OME 003 - Engine Room Operational PR170 1 C.O.O C.O.O

Requirements Tanker Bulk
OME 004 - Main Engine Maintenance PR171 1 C.O.O C.O.O
Tanker Bulk
OME 005 - Planned Maintenance PR172 1 C.O.O C.O.O
Tanker Bulk
OME 006 – Documentation PR173 1 C.O.O C.O.O
Tanker Bulk
OME 007 – Spares Parts PR174 1 C.O.O C.O.O
Tanker Bulk
OME 008 - Readiness of Machinery PR176 1 C.O.O C.O.O
Tanker Bulk
OME 009 - Engine Precautious Against PR177 1 C.O.O C.O.O
Freezing Tanker Bulk
OME 010 - Dry Dock Repair Periods PR178 1 C.O.O C.O.O
Tanker Bulk
OME 011 – Maintenance PR179 1 C.O.O C.O.O
Tanker Bulk
OME 012 - New Building Guarantee Claim PR180 1 C.O.O C.O.O
Tanker Bulk
OME 013 - Fuel & Lube Oil Analysis PR181 1 C.O.O C.O.O
Tanker Bulk
OME 014 – Bunkering Management and PR182 1 C.O.O C.O.O
Operations Tanker Bulk
OME 015 - LNG Technical Operations PR183 1 C.O.O Tanker
OPS Manual Part D - Engine Checklist
OME Checklist 001 - Engine Checklist Prior PR184 1 C.O.O C.O.O
Arrival / Departure Tanker Bulk
OME Checklist 002 - Engine Operation in PR185 1 C.O.O C.O.O
Extreme Cold Tanker Bulk
OME Checklist 003 - LNG Engine Checklist PR186 1 C.O.O C.O.O
Prior Arrival Departure Tanker Bulk
OME Checklist 004 - Regular Testing of Safety PR187 1 C.O.O C.O.O
Systems & Critical Tanker Bulk
Equipment

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SAFETY, HEALTH AND ENVIRONMENTAL MANUAL
SHE Manual Part A - Safety and Health Documents
S&H 001 - Promotion of Safety & Health PR243 1 HSSEQ MNGR

S&H 002 - Accidents & Hazardous PR244 1 SENIOR
Occurrences MANAGER –
MS &
VETTING
S&H 003 - Corrective and Preventive Actions PR245 1 HSSEQ MNGR
S&H 004 - Health and Hygiene PR246 1 HSSEQ MNGR
S&H 005 - Personal Safety PR247 1 HSSEQ MNGR
S&H 006 - Shipboard Safety Familiarization PR248 1 HSSEQ MNGR
S&H 007 - Hazardous Work PR249 1 HSSEQ MNGR
S&H 008 - Pump-Room & Enclosed Space PR250 1 SENIOR MANAGER – MS &
Entry VETTING
S&H 009 - Hotwork Procedures PR251 1 SENIOR MANAGER – MS &
VETTING
S&H 010 - Safe Work Practices PR252 1 HSSEQ MNGR
S&H 011 - Medical Safety & Preparedness PR253 1 HSSEQ MNGR
S&H 012 - Tanker Safety at Terminal PR254 1 HSSEQ MNGR
S&H 013 - Safety Quality & Environmental PR255 1 HSSEQ MNGR
Audits
S&H 014 - Calibration of Measuring PR256 1 C.O.O C.O.O
Instruments Tanker Bulk
S&H 015 - Drug & Alcohol Testing PR257 1 HSSEQ MNGR
S&H 016 - Risk Management PR258 1 HSSEQ MNGR
S&H 017 - New Building, Repair Shipyards PR335 1 C.O.O C.O.O
and Sea Trial Tanker Bulk
SHE Manual Part B - Environmental Management Documents
EMS 001 - Environmental Management PR259 1 HSSEQ MNGR

System
EMS 002 - Environmental Objectives and PR260 1 HSSEQ MNGR
Policy
EMS 003 - Evaluation of Environmental PR261 1 HSSEQ MNGR
Aspects
EMS 004 - Identification of Legislation PR262 1 HSSEQ MNGR

Approved by DPA/DMR
Page 13 of 17
EMS 005 - Environmental Planning PR263 1 HSSEQ MNGR

EMS 006 - Structure and Responsibility PR264 1 HSSEQ MNGR
EMS 007 - Training, Awareness and PR265 1 HSSEQ MNGR
Competence
EMS 008 – Communications PR266 1 HSSEQ MNGR
EMS 009 – Documentation PR267 1 HSSEQ MNGR
EMS 010 - Operational Control PR268 1 HSSEQ MNGR
EMS 011 - Emergency Preparedness and PR269 1 HSSEQ MNGR
Response
EMS 012 - Checking and Corrective Action PR270 1 HSSEQ MNGR
EMS 013 – Records PR271 1 HSSEQ MNGR
EMS 014 - Environmental Management PR272 1 HSSEQ MNGR
System Audits
EMS 015 - Management Review PR273 1 HSSEQ MNGR
EMS 016 – Pollution PR274 1 HSSEQ MNGR
EMS 017 - Green Purchasing PR275 1 Director Strategy & Support
EMS 018 – Garbage PR276 1 HSSEQ MNGR
EMS 019 - Cargo Vapour Emissions PR277 1 HSSEQ MNGR
EMS 020 - Mitigation of Air Pollution PR278 1 HSSEQ MNGR
EMS 021 - Waste Reduction PR279 1 Director Strategy & Support
EMERGENCY AND CONTINGENCY MANUAL
ECM Manual Part A - Emergency and Contingency Documents
ECM 001- Introduction PR338 1 HSSEQ MNGR

ECM 002 - Shipboard Emergency PR281 1 HSSEQ MNGR
Organization
ECM 003 - Office Emergency Organization PR337 1 HSSEQ MNGR
ECM 004 - Emergency Notifications PR283 1 HSSEQ MNGR
ECM 005 - Emergency Drills and Training PR284 1 HSSEQ MNGR
ECM 006 - Handling Media Enquiries PR285 1 HSSEQ MNGR
ECM 007 - Ice or Extremely Cold Conditions PR286 1 HSSEQ MNGR
ECM 008 - Personnel Accidents or Injuries PR287 1 HSSEQ MNGR
ECM 009 - Rescue Actions from Tanks and PR288 1 HSSEQ MNGR
Holds

Approved by DPA/DMR
Page 14 of 17
ECM 010 - Crew Deaths PR289 1 Director Strategy & Support

ECM 011 - Missing Crew Members PR290 1 Director Strategy & Support
ECM 012 - Rescue of Survivors PR291 1 Director Strategy & Support
ECM 013 - Abandon Ship PR292 1 Director Strategy & Support
ECM 014 – Reporting PR293 1 Director Strategy & Support
ECM 015 – Salvage and General Average 1 HSSEQ MNGR
ECM Manual Part B - Emergency Response Matrix
ECM Matrix 001 - Breakaway During Cargo PR294 1 SENIOR Marine

Ops MANAGER – Manager Bulk
MS &
VETTING
ECM Matrix 002 – Fire PR295 1 SENIOR Marine
MS &
VETTING
ECM Matrix 003 – Grounding PR296 1 SENIOR Marine
MS &
VETTING
ECM Matrix 004 – Collision PR297 1 SENIOR Marine
MS &
VETTING
ECM Matrix 005 - Containment Failure PR298 1 SENIOR Marine
MS &
VETTING
ECM Matrix 006 - Critical Equipment Failure PR299 1 SENIOR Marine
MS &
VETTING
ECM Matrix 007 - Decontamination of PR300 1 SENIOR MANAGER – MS &
Personnel VETTING
ECM Matrix 008 - Disposal of Clean-up PR301 1 SENIOR Marine
Materials MANAGER – Manager Bulk
MS &
VETTING
ECM Matrix 009 - Emergency Cargo Transfer PR302 1 SENIOR Marine
MS &
VETTING

Approved by DPA/DMR
Page 15 of 17
ECM Matrix 010 - Emergency Towing PR303 1 SENIOR Marine

MS &
VETTING
ECM Matrix 011 - Excessive List PR304 1 SENIOR Marine
MS &
VETTING
ECM Matrix 012 - Fire or explosion PR305 1 SENIOR Marine
MS &
VETTING
ECM Matrix 013 - Hazardous Vapour Release PR306 1 SENIOR MANAGER – MS &
VETTING
ECM Matrix 014 - Hose Burst PR307 1 SENIOR MANAGER – MS &
VETTING
ECM Matrix 015 – Overflow PR308 1 SENIOR MANAGER – MS &
VETTING
ECM Matrix 016 - Hull Failure PR309 1 SENIOR MANAGER – MS &
VETTING
ECM Matrix 017 - Hull Leak PR310 1 SENIOR MANAGER – MS &
VETTING
ECM Matrix 018 – Flooding PR311 1 SENIOR MANAGER – MS &
VETTING
ECM Matrix 019 - Security Incident or Piracy PR312 1 CSO
ECM Matrix 020 - Transfer System Discharge PR313 1 SENIOR MANAGER – MS &
VETTING
ECM Matrix 021 - Oil Spill Record Keeping PR314 1 SENIOR MANAGER – MS &
and Sampling VETTING
ECM Matrix 022 - Excessive Stress or PR315 1 SENIOR Marine
Instability MANAGER – Manager Bulk
MS &
VETTING
ECM Matrix 023 – Sinking PR316 1 SENIOR Marine
MS &
VETTING
ECM Matrix 024 - Main Engine Failure PR317 1 C.O.O C.O.O
Tanker Bulk
ECM Matrix 025 - Steering Failure PR318 1 C.O.O C.O.O
Tanker Bulk

Approved by DPA/DMR
Page 16 of 17
ECM Matrix 026 - Gyro Failure PR319 1 SENIOR MANAGER, MS &

VETTING
ECM Matrix 027 - Bridge Control Telegraph PR320 1 C.O.O C.O.O
Failure Tanker Bulk
ECM Matrix 028 - Man Overboard PR321 1 SENIOR MANAGER, MS &
VETTING
ECM Matrix 029 - Search and Rescue PR322 1 SENIOR MANAGER, MS &
VETTING
ECM Matrix 030 - Electrical Power Failure PR323 1 C.O.O C.O.O
Tanker Bulk
ECM Matrix 031 - Toxic Liquid Release PR324 1 SENIOR MANAGER, MS &
VETTING
ECM Matrix 032 - Liquid Natural Gas Release PR325 1 C.O.O C.O.O
Tanker Bulk
ECM Matrix 033 - Liquid Natural Gas Fire PR326 1 C.O.O C.O.O
Tanker Bulk
ECM Matrix 034 - Tank Leakage PR336 1 C.O.O C.O.O
Tanker Bulk

Approved by DPA/DMR
Page 17 of 17
Hazard List
Hazard ID Type of Hazard
1 Communication failure (Internal and external)

2 Pilot’s Error
3 Misinterpretation of Order
4 Communication Problem with Pilot
5 Inexperienced / Untrained crew
6 Fatigue
7 Tug failure / Unavailability of Tug
8 M / E Failure
9 Steering Failure
10 Blackout
11 Weather (Fog, Lightning etc)
12 Bridge Equipment Failure
13 Speed Control
14 Pilot’s Jurisdiction
15 Automation Failure
16 Wrong Judgement of Distances
17 Tidal Effect / Range
18 Thruster Failure
19 Poor Monitoring of Weather / Wrong Evasive Actions
20 Vessel Movement (Rolling, Pitching, Pounding, Slamming)
21 Unsecured or improperly secured Cargo / Equipment / Stores
22 Darkness
23 Unfriendly Environment (Extreme cold etc.)
24 Navigation Equipment Reliability / Failure
25 Hatch Covers or W / T Doors not closed properly
26 Inadequate stability
27 M / E ,Steering Failure or blackout
28 Anchors not secured properly
29 Excessive Speed
30 Dangers during inspection of Cargo, stores, Anchors in Heavy weather
31 Human Error
32 Low UKC SQUAT
33 Hazards on either sides.
34 Reliability of Navigational aids
35 Using small scale chart / uncorrected publications
36 Heavy traffic density / tugs / fishing traffic
37 Bad weather rain / poor vis

Approved by DPA / DMR
Page 1 of 68
SHIP MANAGEMENT PTE LTD Hazard List
38 Equipment failure / Navigation / steering engine

39 Reliability of position fixing objects
40 Inexperienced untrained personnel
41 No addl lookout or poor lookout
42 In correct anticipation of current / current acting on either bow resulting in turning vessel
43 Improper Handing over / Taking over of watch due to Communication gap (different
nationalities).
44 Improper Handing over / Taking over of watch with regards to Navigation, Navigational
equipments or traffic conditions.
45 If the Watch Taking over Officer is under the influence of alcohol.
46 Too much time spent in the Chart room (during Dark Hours) talking with the officer
being relieved.
47 Non Verification of last position on the chart after taking over the watch
48 Taking over watch during critical manoeuvres.
49 While the officer being relieved is still on bridge, confusion may occur as to who has the
conn.
50 During dark hours, not Sufficient time allowed prior to taking over of watch to adjust
vision to the prevailing circumstances.
51 During day light, Failure to inform the taking over officer about(1) the works being
performed on deck / Mast etc.(2) whereabouts of the duty watchman.
52 Failure to inform taking over officer about(1) Additional instructions of Master (2)if
engine room has advised any restrictions / limitations of the main engines(3) if engine
room is Manned / UMS
53 While approaching port, Failure to inform the incoming officer about(1) information with
regards to pilot requirements / Pilotage etc.(2) Navigations information as advised by
the Pilot during long Pilotage
54 Not much significance given to the Weather / Navigation Warnings
55 Failure to inform taking over officer if any Alarms / Smoke detectors have been
bypassed temporarily for maintenance purposes.
56 Signals / shapes not displayed
57 Uncharted objects / underwater obstruction
58 Orders not understood or misinterpreted
59 Personal safety / PPE
60 Windlass failure
61 Bridge Equipment failure
62 Traffic Density and movement
63 Improper procedure (excess speed)
64 In experienced / untrained crew
65 Poor visibility

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66 Weather, current, swell

67 Nature of bottom
68 Cold Weather
69 Manoeuvring area wrt depth
70 Weather (Strong winds, rain)
71 Unfriendly environment (cold, heat)
72 Darkness / inadequate lightening
73 Inadequate fendering on berth
74 Obstructions along the intended shifting area
75 Proximity to other vessels
76 Reliability / failure of mooring equipment / ropes
77 Inadequate leads on mooring lines
78 Inadequate manpower
79 Communications problem (internal and external)
80 Inexperienced / untrained personnel
81 Restricted engine movement
82 Tidal condition
83 Shore crane clearance
84 Securing gangway, Pilot ladder
85 Communications problem
86 Darkness, inadequate lightning
87 Unsafe / slippery surface
88 Mooring equipment reliability failure
89 High tidal range
90 Proximity to ships berthed fore and aft
91 Insufficient manpower
92 Location of berth (Viz a viz frequency of Traffic passing @ close quarter)
93 Age and design of equipment
94 Darkness / inadequate lighting
95 Slippery / unsafe surface
96 Internal (vessel) communication problem
97 Mooring equipment / ropes reliability failure
98 Use of inappropriate stoppers
99 Weather (rain, strong winds making it difficult for tug to remain close to vessel)
100 Communication problem with tug
101 Propeller / bow thruster fouling
102 Unfriendly environment (cold, heat, noise)

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103 Skin / Eye contact with flying debris

104 Communication Problem (failure / misinterpretation of order)
105 Mooring equipment reliability / failure
106 Narrow channel with hazards on either side.
107 Bow cushion / bank suction effects.
108 Interaction
109 Human error / Pilot error
110 Shipping of seas causing personal injury
111 Shipping of seas causing lashing to part or brake to slip.
112 Excessive rolling leading to a fall
113 Dragging of anchor
114 Unsecured equipment causing damage during rolling
115 Reduced M / E power due surging
116 Crew Falling Overboard during rigging
117 Equipment Failure (winch; condition of rope / steps, Radios), Emergency operation of
winch
118 Ship Movement / Rolling / Pitching / Course Alteration
119 Illumination / Darkness
120 Slippery surface, Cargo residues, Ice / Snow
121 Unfriendly environment(Cold,Rain, Noise)
122 Difficult to handle objects (Pilot ladder)
123 Lack of PPE
124 Inexperienced crew rigging pilot ladder / combination
125 Inappropriate Speed of vessel during boarding / disembarking
126 Pilot ladder steps broken leading to fall from ladder
127 Injury to pilot when boarding due to swell weather conditions
128 Darkness (Sunset to Sunrise)
129 Weather & Visibility
130 Traffic Density
131 Communication / VTIS / TSS
132 Work on Deck / Ballasting / Cargo Operations
133 Automation of Bridge / Equipment Failure
134 Inexperience / Lack of Training
135 Improper Familiarisation, Unsafe work practices
136 Handling Heavy Objects
137 SWL of lashing gear + lifting appliances
138 Location + Reliability of securing armmts

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139 Unfriendly environment

140 Fire hazard (Hot work)
141 Not using appropriate 'PPE
142 Impact with underwater obstructions
143 Anchoring on submarine cable or pipeline
144 Anchor dropped on boat or other floating object
145 Fouling of anchors or anchor cables with underwater obstructions or between own
vessels anchor cables
146 Cable running out during anchoring
147 Grounding on uncharted shoals
148 Grounding or collision due to strong currents, tides and / or winds
149 Grounding or collision due to ME failure
150 Grounding or collision due to Steering failure
151 Grounding or collision due to human error, excessive speed or improper judgement
152 Grounding or collision due to power failure
153 Grounding or collision due to bridge equipment failure
154 Grounding or collision due to inexperienced person in command
155 Letting go anchor from excessive heights
156 Improper or no PPE
157 Improper communications, e.g. Misinterpretation of information or Wrong walkie talkie
channels in use
158 Unfriendly working conditions, e.g. Cold and high noise level
159 High traffic density
160 Restricted anchorage with dangers in close proximity
161 Poor anchor holding grounds
162 Fouling of anchor with Rudder / Propeller / Moorings
163 Wire running out during anchoring
164 Strong currents, tides and / or winds
165 Vessel under sternway
166 Helicopter Crashing
167 Loose Objects
168 Static Electricity
169 Inadequate lighting
170 Communication Failure(Internal or External)
171 Darkness / Bad weather
172 Potential sources of ignition
173 Excessive Noise

Page 5 of 64
174 Slippery surface,Cargo residues,Ice / Snow

175 Difficult to handle objects
176 Inexperienced crew operating Hoist
177 Communication Failure
178 Uncharted shoals / dangers
179 Black out,Steering or ME failure
180 Tug Failure
181 Human error, excessive speed or improper judgement
182 Bridge equipment failure or poor performance
183 Language difficulties Improper communications,
184 Unfriendly working conditions, eg. Cold,Rain and high noise level
185 Restricted Room for Anchoring
186 Poor Depths or Holding ground
187 Language difficulties Improper communications, eg. Misinterpretation of information or
Wrong walkie talkie channels in use
188 Restricted Room for berthing
189 Unsafe berth
190 Inability of radar to detect small pirate boats
191 Communication Failure ( Internal & External)
192 Fishing & Other Traffic
193 Bad Visibility / Rain & Clutter
194 Insufficient Manpower / Ships Routine Work
195 Lack of Anti piracy Gear(Lights,Hoses etc )
196 Failure of security alarms
197 Uncontrolled Access
198 Inexperienced crew
199 Unfavourable freeboard
200 Slow down,breakdown of Main Engines
201 Failure of planning / preparation
202 Inaccessible spaces for patrolling
203 Vsl may become Beset in Ice
204 While Navigating in Ice Leads,Aft end may swing excessively.
205 Failure to obtain Information regarding known Ice,Weather faxes,Reccomended /
Alternate routes.
206 Failure to enter the Ice at Slow speed / appropriate angle due to Engine / Steering
trouble
207 When in convoy,Failure to maintain safe distance with the vessel ahead.
208 Not all Ice targets may be detected on radar due to Radar equipment limitations.

Page 6 of 64
209 Inadequate Navigation Marks

210 Increase in Displacement due to Ice accretion
211 Insufficient draft for propeller immersion or excessive trim
212 Darkness / Fog / Bad Visibility
213 Winds / Currents
214 E / Room Sea Suction may get blocked & if not sufficient ballast on board which can be
used for( internal) cooling of M / E etc.
215 Backing in Ice
216 Trying out MainEngine in Ice
217 Anchoring in Ice
218 Damage due to contact with Ice on Dock,Lock walls
219 Non-Availability of Ice breakers
220 Improper / incomplete P.P.E used by staff
221 Slips / Falls due to slippery surface
222 Radar reliability / Failure - One radar in operational
223 Radar reliability / Failure - Both radars in operational
224 Other Navigation. Equipment Reliability failure
225 Lack of Manpower / Lookout
226 Excessive traffic
227 Failure / Non Use of appropriate Light & Sound Signals
228 Inexperienced / Untrained personnel
229 Control / Command lost
230 Decision Making / Communication failure
231 Psychological effect on crew
232 Language difficulties amongst Crew / Improper communications, eg. Misinterpretation
of information
233 Inter dept / interaction
234 Vessels proximity to shallow water / land / danger
235 Navigation. Equipment Reliability / failure
236 Currents & Tidal Strams
237 Wind / Weather Conditions
238 Inexperienced / Untrained personnel
239 ME parameters over extended period of slow steaming(Scavenge Fire, Boiler Soot
blow)
240 Addl restrictions due to Radar reliability / Blind & Shadow Sectors
241 Unfriendly environment (cold, heat) / Hypothermia
242 Bad weather / Vessel movement (Rolling, Pitching)
243 Inadequate Lighting / Darkness

Page 7 of 64
244 Panic or disorientation

245 Slippery / unsafe surface (on boat deck)
246 Improper Donning of L / Jackets
247 Equipment reliability / failure (lifeboat davit / motor, sheaves, etc), Malfunction of brake /
onload release
248 Inadvertent operation of release gear or lowering before orders given
249 Lack of Familiarity with Life boat davit control / equipment
250 Poor condition of embarkation ladder
251 Communication failure (Internal & External)
252 Vessels closeness to shallow water / land / danger
253 Failure of Engine to Stop (in case Collision / Grounding inevitable)
254 Total Failure of Steering System
255 Ability of helmsman to steer by magnetic compass
256 Effect of incorrect gyro heading input on other navigation equipment such as Radar,
ARPA, Course recorder, etc.
257 Inexperienced / untrained crew, Incorrect / Inadequate action by ships personnel
258 Inclement weather conditions
259 Unfriendly working conditions, eg. Heat, Cold and high noise level
260 Vessel movement (Rolling, Pitching)
261 Density / Disposition of Cargo
262 Inadequacy of Pumps & repair equipment
263 Cracks on Shell Plating
264 Excessive Stresses
265 Improper / Inadequate communications, e.g. Misinterpretation of information or Wrong
walkie talkie channels in use
266 Reliability / Failure of Critical equipment such as Ballast pump, Fire pump, Eductor ,
other portable pumps, Em gen etc
267 Excessive distance from Port of Refuge
268 Casualties trapped in Spaces
269 Inadequate Lighting / Darkness / Smoke
270 Injury / Burns during Fire Fighting efforts
271 Improper Use of FFA
272 Malfunction of FFA (Fire Pumps, Fixes Fire Fighting Systems etc)
273 Delayed Response
274 Lack of Familiarity with FFA
275 Unable to send Distress Messages & Safety Messages
276 Unable to receive Distress & Safety messages

Page 8 of 64
277 Unable to receive EGC broadcasts

278 Bilging
279 Damage to Rudder / Propeller,tailshaft, Main Engine
280 Reliability / Failure / Adequacy of Critical equipment such as Ballast pump, Fire pump,
Eductor , other portable pumps, Em gen etc
281 Effect of Tides
282 Rough Weather
283 Restricted visibility
284 Restricted Waters
285 Dangerous cargo on board
286 Poor ship handling
287 No rescue plan ready
288 Threat of mines / bombings
289 Undefiled crafts / vessel with or without Navigation light
290 Non conform, ROR by War Ship
291 Security threat
292 Heavy weather
293 Towline not proper
294 Improper Illumination
295 Untrained personel
296 Emergency release procedures not present
297 Black out, Steering or ME failure
298 Human error, excessive speed or improper judgment
299 Coasting, Making Landfall, Port / Harbour Approaches
300 Language difficulties Improper communications, eg. Misinterpretation of information or
Wrong VHF channels in use
301 Unfriendly working conditions, eg. Cold, Rain and high noise level
302 Traffic density fishing vessel
303 Explosive Gases
304 Insufficient Ventilation
305 Surrounding Area Unsafe
306 Flammable contents in equipment or on other side of area
307 Improper Hot work Equipment
308 Improper / Insufficient PPE
309 Lack of Training
310 Non availability of FFA / Rescue equip(eg:Fire pump not avail due to maintenance)
311 Unreliable Gas Calibration Meter

Page 9 of 64
312 Exceeding stresses causing structural damage

313 Overstressing tank top
314 Excessive list / trim
315 Equipment failure (pumps, valves causing ballast operation to go out of sync with plan,
Hatch cover opening)
316 Moorings
317 Overloading
318 Inherent dangers of cargo
319 Slippery surface due to cargo / rain etc
320 Entry in to cargo spaces unknown to others
321 Unsafe work practice of stevedores / ships crew
322 Unfriendly environment (extreme cold / heat,rain, noise etc.)
323 Tides
324 Reliability of loadicator
325 Weather
326 Inherent dangers of left over cargo
327 Hold cleaning equipment reliability / failure
328 Gaseous atmosphere in holds
329 Communication problem
330 Unsafe / slippery surfaces / ladder
331 Inadequate lighting / illumination
332 Ship movement
333 Failure of hold bilge pumping system
334 Skin / Eye contact with Harmful substances
335 Unguarded work areas
336 Unsafe work practices (hatch cover moving off the track, cleats not opened etc.)
337 List / Trim
338 Obstruction or debris on track way / compression bar,packings
339 Malfunction / failure of hydraulic system
340 Improper communication
341 Darkness inadequate lighting
342 Unfriendly environment (extreme cold)
343 Cargo not cleared from drain Channel / drain holes choked
344 Poor / lack of maintenance on hatch cover
345 Failure / malfunction of lifting appliance.
346 Hydraulic lines rupture.
347 Inexperienced / untrained personal

Page 10 of 64
348 Shifting hazard affecting stability

349 Cargo damage due to bunker tank heating
350 Cargo damage due to leaking hatch covers
351 Inappropriate ventilation
352 Water in bilges during passage.
353 Inadequate stability during course of voyage
354 Untrained / inexperienced personnel.
355 Unclean Holds
356 Insufficient Pre-Loading Checks
357 Excess Load Density
358 Improper stowage & securing
359 Stiff Vessel
360 Leaking Hatchcovers
361 Over stowage / shifting due to improper stowage.
362 Inappropriate / Inadequate ventilation
363 Unsafe atmosphere in holds (to check lashings to Sea)
364 Poor Lashing material / Bad Dunnage
365 Heavy cargoes / Difficult Sizes
366 Exceeding Stresses
367 Equipment malfunction (pumps / valves)
368 Vents not opened / PV valve malfunction
369 CO2 Lines Not Sealed
370 Unguarded Opening to hold
371 Contamination / leakage to other compartments
372 Loss of stability - FSE
373 Human Errors
374 Bad Weather
375 Inexperienced / untrained crew / Familiarity with system / procedure.
376 Communication problems
377 Unfriendly environment (Cold, heat, awkward location of grab)
378 Darkness / inadequate illumination
379 Equipment reliability / failure (cranes)
380 Unsafe / slippery surfaces
381 Dust
382 Cargo adhesion onto Machinery ,Superstructure, equipment
383 Fire risk to Covers used to protect machinery from Dust
384 Unsafe / Slippery surface in Rough Weather condition

Page 11 of 64
385 Weather ( Strong wind, rain, lightning)

386 Inadequacy of Lashings
387 Non availability / reliability / Failure of lashing equipment
388 Improper communications, eg. Misinterpretation of information or Wrong walkie talkie
channels in use
389 Inherent Dangers of Substance
390 Inappropriate Stowage / Segregation
391 Leakage of contents
392 Inhalation of Harmful substances / exposure to chemicals
393 Wrong Identification of Dangerous Goods
394 Lack of / failure of equipment to deal with emergencies involving D. G.
395 Leaking D. G container / door not closed / unsealed containers
396 Fire / explosion
397 Weather Damages
398 Slippery unsafe surface / ladder / lashing material lying around
399 Unfriendly environment (Cold, heat, noise) Improper lighting
400 Unsecured objects
401 Height of work location +Dist betwn Indicator & Height of eye
402 Inexperienced untrained personnel.
403 Electric Shocks from cables etc
404 Condition of container
405 Under-declaration of Tier weight
406 Stratification of tier weight
407 Unsafe tier height considering adverse weather
408 Excessive stack weight
409 Defective lashing gear
410 Improper Lashing
411 Poor monitoring / supervision of Lashing at Load port
412 Bad Stow Inside Container
413 Size+Shape (eg.steel coils, yatch, buses)
414 Excess Weight
415 Poor Stowage
416 Poor Lashing / swl of lashing material
417 Damage due to exposure, weather & soot from exh.stack & dripping paint
418 Stowage, Heat / Notice / Vibrations access ability / water supply
419 Support / Maintenance / Hygiene
420 Quarantine regulation

Page 12 of 64
421 Feed / Fodder

422 Medical
423 Embarkation / disembarkation (Due age) Identity verification)
424 Slip / trip / fall
425 Age related ailments
426 Smuggling in passenger gear
427 Emergency preparedness
428 Dietary requirements (due age & racial preference)
429 Restricted areas
430 Unsafe or Slippery Surfaces
431 Contact with Hot Fluids & Hot Plates
432 Contact with cleaning agents & chemicals
433 Poor lighting
434 Poor condition of electrical cleaning appliances
435 Bad cleaning / cooking methods
436 Ship Movement (Rolling & Pitching)
437 Lack of Sufficient resources(Equipment, cleaning gear, chemicals etc)
438 Untrained / Inexperienced personnel
439 Exhaust Filters not cleaned
440 Galley Equipment not switched off at Night
441 Transfer of Hot Food to serving areas
442 Unsecured / inappropriate ladders & Foot Rests
443 Bad cleaning methods
444 Lack of Sufficient resources(cleaning gear, chemicals etc)
446 Difficult to handle object e.g. big drums , drums at inaccessible locations
447 Inadequate Ventilation
448 Incorrect mixing procedure / Lack of awareness of Safety data sheets
449 Contact with sharp objects
450 Bad cleaning methods / Indiscriminate splashing of water
451 Lack of Sufficient resources cleaning gear, chemicals etc)
452 Bad Stowage of garbage
453 Improper Overboard discharge
454 Unsuitability of incinerator for burning plastics
455 Inefficient or Insufficient capability of incinerator
456 Improper segregation
457 Restrictions .i.e. disposal of pyrotechnics / medicines / batteries

Page 13 of 64
458 Improper Equipments Bins etc)

459 Lack of Knowledge
460 Communication Failure Bridge-ER-Galley-Deck)
461 Spillage on deck or Pier during discharge
462 Stores / Provs not secured properly
463 Doors not closed properly or left open for too long
464 Exposure to Cold
465 Getting Locked Inside Refer Room
466 Weather ( Strong wind, rain, )
467 Equipment reliability / failure
468 Safety guards not fitted / missing
469 Inflammable atmosphere
470 Skin / eye contact with harmful substance (thinners, paint)
471 Potential source of ignition
472 Incorrect / inadequate mixing
473 Incorrect application methods
474 Inadequate ventilation (painting in enclosed areas)
475 Unfriendly environment (Heat, noise, vibration)
476 Weather (Rain, fog high humidity)
477 Incorrect / inferior equipment (rollers, brushes, mixers)
478 Disposal of Paint Drums / Remaining paint
479 Pot life of paint not known or not accounted for
480 Excessive pressure on the hose
481 Unguarded electrical systems (unplugged sockets etc)
482 Inexperienced / untrained personnel
483 Indiscriminate hosing near Hatch Covers
484 Indiscriminate hosing near LSA / FFA
485 Slippery / unsafe surfaces
486 Skin / eye contact with water under pressure
487 Equipment reliability (Failure of safety features)
488 Unguarded electrical system (unplugged sockets etc)
489 Darkness adequate lighting
490 Greasing moving machinery
491 Greasing aloft
492 Wrong type of grease used
493 Greasing overside / Shipside fittings
494 Greasing with pneumatic greaser(pipe burst etc)

Page 14 of 64
495 Over greasing

496 Improper (old grease to be removed) / Insufficient greasing
497 Excess grease spilled on deck
498 Unsafe / slippery surface / ladder
499 Unfriendly environment (Cold, heat, vibration noise)
500 Difficult too handle objects (size too big, difficult to flip)
501 lack of / failure to use mechanical aids
502 Weight of the item to be moved
503 Physical obstacles on the way (steps, gangway etc)
504 Unguarded openings
505 Health Hazard (long term due to strain on the body)
506 Slips & Falls due to poor surface
507 Difficult to handle objects or objects falling down
508 Equipment reliability / failure (ropes; blocks; stage)
509 Safeties bypassed / missing
510 Unfriendly working conditions, e.g. Heat, Cold and high noise level. Use of Whistle
511 Person falling down
512 Equipment failure (ropes; ladders etc)
513 Paint / Material spillage
514 Port authority regs / permission not obtained
515 Rescue equipment missing from work location
516 Use of Engines, BT, E / R discharges
517 Unfriendly environment (cold, heat etc)
518 Communications problems (between operator and signaller)
519 Unsafe work practices (careless cranes operation)
520 Safety / limit switches malfunction
521 Inadequate maintenance of lifting gear.
522 Lifting weights exceeding swl
523 Gaseous Atmosphere
524 Explosive Atmosphere
525 Slippery Surface
526 Toxicity (Dermal)
527 Improper PPE
528 Gas Measuring equipment reliability / failure
529 Entry Unknown to others
530 Rescue equipment non availability and unreliability
531 Improper Testing of Gas levels

Page 15 of 64
532 Insufficient lighting

533 Improper Electrical Equipment
534 Unguarded opening
535 Human Error / Unsafe work practices
536 Sun / Heat Stroke
537 Exhaustion
538 Sun Burns
539 Working overside / aloft
540 Improper / insufficient railings
541 Injury due to tools falling from height
542 Improperly / Insufficiently secured boat
543 Accidental release of Lifeboat,
544 Improper communications, e.g. Misinterpretation of information or Wrong walkie talkie
channels in use
545 Unfriendly working conditions, e.g.. Heat, Cold and high noise level
546 Bridge not Informed
547 Freezing Temperatures / Exposure to Environment
548 Ice accretion / Freezing spray on Vessel
549 Ballast / FW freezing
550 Insufficient draft
551 Deck Eqpt failure
552 Heating failure
553 Reduced visibility
554 Inadequate navigational marks
555 Lack of Crew Awareness
556 Navigation Equipment Reliability
557 Anchors may get frozen in the Hawse pipe
558 Ice & Ice bergs menace
559 Unsafe practices during Lifeboat Drill
560 Equipment reliability / failure (lifeboat davit / motor, sheaves, etc),
561 Malfunction / failure of limit switches
562 Malfunction of brake
563 Failure of onload release mechanism
564 Inadvertent operation of release gear
565 Weakened Release Hook Foundation bolts
566 Design faults in release gear
567 Non Testing of L / B launching appliance after repairs

Page 16 of 64
568 Communications problems

569 Potential source of ignition (explosion, fire)
570 Weather (strong wind, rain, fog, lighting)
571 Unfriendly environment (Noise, vibration, cold, heat)
572 Equipment reliability (Fire pump, hoses, portable foam monitors, extinguishers, F. A.
equipment)
573 Noise (Communication may not be possible during operation)
574 Inadequate PPE
575 Communication problem with attendant / bridge
576 Reliability of gas measuring equipment
577 Reliability of Rescue equipment (SCBA, EEBD)
578 Potential source of Ignition (fire, Explosion, Hazard)
579 Entry unknown by others
580 Equipment reliability / failure (ropes; blocks; stage) / Wires parting(backlash)
581 Restrictions .i.e. disposal of pyrotechnics / medicines / batteries
582 Improper Equipments(Bins etc)
583 Lack or failure of PPE
584 Equipment failure(ropes, ladders etc)
585 Human error, excessive speed or improper judgement when berthing
586 equipment failure or poor performance
587 Improper Securing or Tying of Stretcher
588 Rescue from enclosed spaces
589 Improper Donning & Checks of SCBA
590 Non availability of emergency equipment
591 Slippery / Uneven Surface or Obstructions
592 Electrocution
593 Fire Risk
594 Hatches improperly battened
595 W / T Doors, Ports left open or not closed properly
596 Inadequacy of Lashings e.g. rope lashing on drums in Steering flat / Forward store,
Improper Anchor Lashings etc
597 Tank plugs not in position
598 Disposition of weights different from the condition when dry docked
599 Tank Manholes not boxed up
600 Cranes / Derricks not secured
601 Inadequate positive Stability especially when major structural changes have been
effected
602 Non removal of Staging / Cables / Other Equipment in the Dry dock

Page 17 of 64
603 Leaks - From Overboard valves or Internal from sea water pipes / External from Hull
604 Equipment Malfunction due to power surge or non use
605 Echo Sounder, Log Transducers & ICCP anodes not uncovered
606 Restriction by Local authorities
607 Lack / Breakdown of Communication with the party carrying out Under water operations
608 Other ships passing close to own vessel
609 Passing Vessels unaware of Underwater operation
610 Propeller / Rudder / Bow thruster movement during Under water operation
611 Ballast / other overboard discharges
612 Inadequate Ventilation at work area
613 Use of power tools
614 Condition of the Asbestos e.g.: New , Old, Wet, Oil soaked
615 Equipment Failure
616 Slippery surface, Cargo residues, Ice / Snow
617 Incorrect Span gas used for calibration
618 Calibration done in unsafe area
619 Inexperienced person carrying out the calibration
620 Manufacturer’s instructions not followed
621 Expired calibration gas being used inadvertently
622 Local / unbranded calibration gas used for calibration
623 Fire detection & alarm unnoticed
624 Wrong indication of Location
625 Fire in Zones which are isolated for maintenance
626 Failure of Sensor or Alarm System
627 Frequent False Alarms
628 Black out Power Failure
629 Quality of work compromising Integrity of hull
630 Fire explosion due to repair near fuel tanker
631 Difficult access
632 Restrictions due to vessel underway
633 Fines by Port authority
634 Overside work
635 Inadvertent switching on of Equipment
637 Safety guards / Insulation not fitted / missing
638 Radiation Hazard
639 Unfriendly working conditions, e.g. Wind, Heat, Cold and high noise level

Page 18 of 64
640 Not operational or Malfunction

641 Pipeline leaks(main manifold
642 Alarm Failure or failure of various automatic stops
643 Improper inspection
644 Co2 gas traces in CO2 Room
645 Unskilled operation
646 Use in places with space constraint
647 Hydraulic Hose Rupture
648 Relief Valve malfunction
649 Bad weather / Strong Currents
650 Inadequate maintenance of lifting gear, Gangways / ladders
651 Cargo spillage in to water
652 Gaseous / Toxic / Inflammable Atmosphere
653 Unsafe / Slippery surfaces / ladder
654 Communication problem with attender / bridge
655 Availability / Reliability of gas measuring equipment for the known gases
656 Inadequate maintenance of lifting gear
657 Stores / spillage in to water
658 SPILLAGE
659 SLIP, TRIP AND FALL
660 STATIC ELECTRICITY-
661 WEATHER CONDITIONS
662 SOURCES OF IGNITION
663 USE OF INCORRECT TOOLS (NOT SPARK PROOF)
664 STRUCK BY - DUE TO LINE UNDER PRESSURE
665 Fire hazard
666 Skin / Eye contact with vapors
667 Inhalation of harmful vapors
668 Improper connector
669 Overflow due to improper setting of lines
670 Improper procedure of sampling
671 Vapor cloud
672 Choked nozzles, Fall while clearing nozzles
673 Maintenance of pipes / valves
674 Slip, Trip
675 Water spray pump reliability
676 Improper line setting

Page 19 of 64
677 Equipment reliability

678 Accidental release of DCP
679 Slip from height
680 Working on pressure vessels
681 Checking of lines
682 Wrong procedure for calibration
683 Health, Inhalation of span gas
684 Injury due to leak / rupture of cargo line
685 Pressure Surge
686 Communication failure, Human error
687 Health, Leakages during pre-testing
688 Fire, leakages during pre-testing
689 Spark
690 Personal Injury
691 Fall from height
692 Fall of tools from height
693 Maintenance of inter barrier spaces
694 Enclose space entry
695 Inhalation of harmful substances (e.g. paints, F.O. )
696 Unfriendly atmosphere (lighting)
697 Fall of tools, Equipment
698 Hazard of spark
699 Slip and trip on same level
700 High pressure in cargo lines
701 High position of valves
702 Fall of unsecured objects / tools
703 Lifting heavy objects
704 Injury due to incorrect tool
705 Gas leakage
706 Equipment reliability (e.g. Pressure gauge, float alarm)
707 Position of flash tank wrt accessibility
708 Hose not properly secured
709 Skin / eye contact with harmful, substances (In case hose bursts, leaks etc)
710 Inhalation of harmful substances (hose burst, leaks etc)
711 VENTING OF CARGO VAPORS
712 FIRE
713 COMMERCIAL PRESSURE

Page 20 of 64
714 COMMUNICATION
715 IMPROPER LINE UP
716 Unsecured objects (Securing arrangement)
717 Human error (Using wrong gaskets, not tighten all nuts / bolts of incorrect size)
718 Maintaining correct size / rating reducer required on board
719 Falling from height
720 Spillage of gas liquid thorough drain valve
721 Access to the valve (Falling from height)
722 Excess pressure in the line
723 Use of Incorrect tools
724 Unsecured Walkways
725 Contact with cold tank surface
726 Leaving safeties in Bypassed condition
727 Personal Injury due to lifting
728 Spillage of gas liquid due to failure of valve
729 Safe access height
730 Improper assembling
731 HEALTH
732 EXPLOSION
733 Electric shock
734 Enclosed space
735 Slip & Trips
736 Possibilities of Gas emission from the mud
737 Improper line up / ending up to contamination
738 Improper tank wise loaded / loadable quantity
739 Cargo temperature not suitable for loading
740 Spillage due to arm fracture / line fracture / tank leakage
741 Failure of cargo equipment (Pump, compressor, sounding gauge vaporizer, booster etc)
742 High level, over / under pressure in lines / tanks
743 Fire & Explosion
744 Structural damage due to excessive stresses.
745 Unattended / Improper moorings
746 Unsafe gangway
747 Excessive List and trim
748 Human error / fatigue
749 Improper mixing of mercapton
750 Errors in loadicator

Page 21 of 64
751 Failure of alarms - level alarms / gas alarms / press or temp alarms
752 Generator overload / trip
753 Malfunction of valve hydraulic system
754 Malfunction of ESD system
755 Loss of control air pressure
756 Loss of hydraulic pressure
757 Unfriendly environment ( noise)
758 Mechanical failure causing injury
759 Spillage due to pipeline leakage
760 Unfamiliarity with equipment
761 Lack of monitoring
762 Unsafe work practices
763 Unfamiliarity with equipment due to limited use
764 Steam scalding due to leakage
765 Compressor room leakages
766 Slips, trips & Falls
767 Failure of gas detection system
768 Failure of level alarms
769 Incorrect settings
770 Tank overpressure
771 Mechanical risk (Checking bearing temp)
772 Malfunction of safety trips / cutoffs
773 Insulation Breakdown
774 Surge Pressure
775 Human error including poor monitoring and maintenance
776 Safety trips / cut outs malfunction
777 Moist control air (For ESD with pneumatic system)
778 Lack of knowledge(operational)
779 Communication compatibility
780 Insufficient hand over
781 Poor knowledge of company procedures
782 Human error due lack of experience training
783 Too many Key personnel from same department changed
784 Relation with charterer's gets affected due to new ship's staff
785 Improper hold / tank cleaning
786 Flammable mixture
787 Insufficient time for hold / tank cleaning

Page 22 of 64
788 Inexperience untrained personnel

789 Human Error resulting from incorrect planning for change
790 Enclosed space entry
791 Hostile staff of previous management
792 Records destroyed
793 Joining staff placed onboard after old staff sign off
794 Critical safety + other equipment not being maintained
795 Poor maintenance on board / lack of spares / improper inventory
796 Finer points of handling equipment / operations not known
797 Trading / Other Certificates not in order / missing
798 Lack of Training in relation to use of new equipment
799 Incompatibility with other equipment
800 Maintenance procedures not known
801 Poor ergonomics
802 Poor workmanship / quality of work done
803 Lack of Training on new type of equipment
804 Joining staff placed onboard at last minute
805 Critical safety + other equipment not being tried out
806 Charts & other publication not onboard
807 Difficulty in understanding new regulations / Lack of awareness
808 Lack of time for implementation
809 Mistakes in Guidelines
810 Work / Paperwork overload
811 Difficulty in implementation (impractical)
812 Resistance to Change
813 Not Vessel specific
814 Over pressurizing tanks or vacuum in tanks
815 Excessive list / trim due & improper ballast operation
816 Valve failure on CBT vessels
817 Tanks over flowing (SBT) Human error
818 Torsional stresses
819 Pipeline / valve / pump leaks
820 In experienced or untrained personnel mishandling equipment or following improper
procedures
821 Ballast water contaminated with oil. (SBT)
822 Ballast water contaminated with oil. (CBT)
823 Non- Compatibility of the ships involved in Operations

Page 23 of 64
824 Moorings Parting

825 Contact during manoeuvring while coming along side
826 Contact with a vessel not involved in STS Operations during transfer
827 Transfer of persons between two ships
828 Communication Failure Internal / External
829 Lines not properly drained prior opening flanges / blanks
830 Uncontrolled movement of chcksan arms due equipment failure / Mishandling of
equipment
831 Inhalation of H2S / other gases
832 Slips / Trips and falls
833 Crane failure
834 Unsafe Atmosphere
835 Vicinity of Cargo / Fuel tanks
836 Conduction of heat to unsafe adjacent areas
837 Flammable Material in Vicinity
838 Improper Handling of Equipment
839 Improper Stowage of Oxy / Acetylene Cylinders
840 Improper use of tools
841 Pipeline leaks - Oil Spills
842 Tank Entry, Exposure to Gas
843 Working on a Leaking Pipeline
844 Trips and Falls
845 Pressurized Pipelines
846 Loose fitting / Improper PPE
847 Communication Failure - Faculty Communication equipment
848 Exposure to Toxic Atmosphere (due to leakages; insufficient ventilation, etc.)
849 Presence of flammable gases (due to leakages; insufficient ventilation)
850 Slips / trips / falls
851 Rotating machinery
852 Obstructions / Inadequate lighting / slippery surface / deck
853 Oily jute / rags
854 High Noise Level
855 Oxygen / Gas Meters Unreliable
856 Unauthorized Entry
857 Release of Toxic vapour during carriage
858 Pyrophoric reaction
859 Contact with cargo during alleging

Page 24 of 64
860 High H2S content in Pump Room Bottom

861 Blurring of sense of smell
862 Entry of H2S in Accommodation / ER
863 Inhalation of harmful gases
864 Unguarded electrical systems
865 Excessive Trim List / tanks 98%
866 Pressure in Tanks
867 Oil contact with skin
868 Small spill on deck
869 Weather Condition- rain, wind, ice
870 Handling of high H2S Crudes
871 Leakages on Steam heating coils inside tanks
872 Limitations of cargo heating system with respect to pour point
873 Special characteristics of cargo especially wax precipitation temperatures
874 Complacency
875 Untrained Personnel
876 Sobriety
877 Inadequate Personnel
878 Stores, Bunkering, etc additional job responsibilities
879 Unfamiliarity with Cargo Equipment
880 Unreliable gas instruments
881 Unfamiliarity with Cargo (shore, shipboard)
882 Mis Communication
883 Inappropriate tending to mooring
884 Unfamiliarity with range of tides
885 Over reliability on fixed gauging systems (eg. SAAB) - Pollution
886 Information Exchange with port authorities during anticipated port stay - ragarding
passing ships
887 Pollution : Look out overside - ship side sheen
888 Exposure to fumes, hydrocarbons
889 Slips, trips, falls
890 Working in hazardous area
891 Pipeline rupture
892 Contact with oil due pipeline leakage
893 Slips, Trips, Fall
894 Valve or pipeline failure inside cargo tank
895 Human Error, Inexperienced person

Page 25 of 64
896 Equipment Reliability (Unreliable - Pressure gauge)

897 Tank overflow
898 Valve Failure
899 Hull Failure due to metal fatigue
900 Improper Venting / Restricted venting
901 Proximity of flammable atmosphere
902 Inhalation of high H2S cargoes
903 Mixing of two cargo grades / vapours
904 Pump room Entry (uncontrolled)
905 Communication Failure leading to tank overflow
906 In-experienced or untrained personnel mishandling equipment or following improper
procedures
907 Health Hazards associated with cargo
908 Slippery Decks Due to Oil / Rain / Ice
909 Over Loading
910 Over Loading on tank top while loading high density cargoes
911 Improper maintenance of COP / Ballast pump
912 Excessive spd during approach
913 Strong Currents / Tides
914 Slipping or parting during warping operations
915 Poor connection of flexible
916 Drifting twds buoy during Cargo operations
917 Incorrect Direction of approach
918 Inhalation of Cargo Vapours , Presence of Harmful Gas
919 Lack of Communication
920 Electrical damage to equipment
921 Tank Pressurized
922 Lack ot Training
923 Improper Calibration
924 Falling off due to unsecured ladder
925 Faulty maintenance
926 Lack of Communications
927 Lack of Ventilation
928 Inhalation of Vapours
929 Toxic / explosive gases in accommodation / engine room
930 Improper Venting
931 Spills and Leaks

Page 26 of 64
932 Cross Contamination during pressurizing with IG

933 Over flow due excessive loading rate
934 Inhalation of Toxic Vapours
935 Overflow due improper monitoring of tank ullages
936 Valve failure leading to overflow
937 Gauge Failure leading to overflow
938 Communication Failure leading to overflow
939 Pressure Surge / pipeline rupture due shutting of valve against oil flow without opening
another valve
940 Leakage from loading Manifold
941 Over pressurization of tanks due to shut IG valves
942 Over pressurization of pipeline due to shut valve (Pressure Surge)
943 Pipeline leakage
944 Communication failure (Internal / External)
945 Cargo contamination due valve or pipeline failure
946 Vapour contamination
947 Vapour entering Accommodation / Engine room
948 Cargo Leakage in pump room
949 Under pressurization of tanks
950 Over pressurization / pressure surge effecting cargo pipeline to leak
951 Communication failure (Internal / External)
952 Leakage from unloading or outboard manifold
953 Health Hazards due to exposure / inhalation of vapours
954 Improper line setting or leaking valves
955 Cargo contamination due to improper line setting or leaking valves
956 Slop tank overflow
957 IG Failure resulting in air entering the tank due continued operation
958 Erroneous oxygen meter
959 Human Error / Improper operation of valves / Pressure surge
960 Communication Failure / Mis-communication
961 Inhalation of cargo vapours
962 Machine Jammed; Ineffective wash / Equipment Failure
963 Pipe line rupture
964 ODME equipment failure
965 Unreliable Oxygen / Gas Meter
966 IG Failure leading to dangerous tank atmosphere
967 Slippery Decks

Page 27 of 64
968 Inhalation of Gases (Health Hazard)

969 Slips / Trips / Falls
970 Equipment falling while lowering / heaving up
971 Entry of Gases via leaking IG Valves
972 Explosive cargo tank atmosphere
973 Health Hazards
974 Toxic Cargo Tank Atmosphere
975 Toxic / Explosive gases entry into E / R
976 Toxic / Explosive gases entry into accommodation
977 Use of electric blowers non approved equipment
978 Flywheel guard not in place
979 Turning bar not secured
980 Oil level low, not checked & topped up
981 Discharge v / v shut
982 Cyl unloader / Auto drain valve not working
983 Malfunctioning of Cyl Lubricators
984 Relief valves on air and water side not working
985 Starting compressor undergoing maintenance
986 Alarms and trips not working or bypassed
987 Starting / stopping Checklist not followed
988 Hot water / steam leaking from Gauge glass
989 Standing in the vicinity of gauge, glass, drain pipe
990 Correct procedure not followed (Isolate Gauge glass)
991 Leakage of steam / hot water through the valves
992 Water level not correct
993 Steam side Air Vent not open before firing
994 Oil leakage from burner pipelines
995 cocks on level controller, pressure gauge, transmitters and other lines shut
996 Cold firing procedure not followed (as per the Instr'n book)
997 Steam leakages from mountings , manhole door gaskets
998 Boiler Steam stop valve opened too fast
999 Responsible person not supervising operation
1000 Hot water / steam leaking from flanges, valves
1001 sample not cooled properly
1002 Testing reagents not kept at safe cool place
1003 Incorrect handling of testing reagents
1004 Motor not electrically isolated

Page 28 of 64
1005 Chain block, wire slings, shackles

1006 Improper tools / mishandling of tools
1007 Lack of proper training / experience to overhaul
1008 No reference to the manual for correct maintenance procedure
1009 Improper handling and storage of critical components
1010 Unsatisfactory visual inspection and checks
1011 Excess varnish blocking winding cooling passages
1012 Inhalation of cleaning chemical
1013 Contact with chemical
1014 Misalignment
1015 Poor insulation
1016 Improper cable connection
1017 No testing after assembly
1018 Power on , electric shock
1019 Testing instruments faulty
1020 Weak insulation
1021 Starter panel door not closed correctly
1022 No earthing
1023 Flammable materials near switch board
1024 Panel door not secured
1025 Engine starting not blocked
1026 Excess use of cleaning chemical
1027 Presence of dust and oil
1028 Tools not removed after completion of job
1029 Leakage of water in the vicinity
1030 Acid burns
1031 Smoking , naked lights
1032 Explosion proof lighting defective
1033 Unsecured batteries
1034 Shorting of terminals
1035 Continuous booster charge
1036 Electrolyte level not maintained
1037 Corrosive deposits on terminals
1038 No earthing band
1039 Presence of static
1040 Insulation testing
1041 Damage to the components during cleaning, mishandling

Page 29 of 64
1042 High voltage

1043 Burn injuries
1044 PPE not worn
1045 Insulating gloves not worn
1046 Working alone
1047 Switch board insulation mat missing.
1048 Faulty switch board measuring instruments.
1049 Power on
1050 safety harness
1051 No working aloft permit
1052 Correct procedure for testing not followed
1053 Calibration equipment faulty.
1054 Alarms / trips are bypassed / inhibit mode
1055 Alarms / trips tested in confined waters
1056 Alarms / trips not tested according to PMS.
1057 Ship staff not familiar with Emergency trips, overrides.
1058 Unauthorised or inexperienced person
1059 Unaware of the switching off sequence
1060 Electrical isolation permit not obtained
1061 No proper planning prior to the maintenance
1062 Measuring high voltage with a standard measuring instrument.
1063 Alternator maintenance without grounding.
1064 Reefer container transformer maintenance without grounding
1065 No reference to manual for correct maintenance procedure
1066 Co - worker not instructed fully or properly
1067 Lack of knowledge for insulation testing of high voltage cables and transformers.
1068 Insufficient light at the work place.
1069 Wearing Jewellery or loose cloths while working at high voltage
1070 Working under the influence of alcohol
1071 Fatigue.
1072 Lack of proper training / experience to overhaul
1073 Main power to the unit not switched off.
1074 Opening condenser fan grill with power on.
1075 Disassembling of service valves without releasing pressure.
1076 Working on the controller without self grounding.
1077 Welding on any part of the container
1078 Pretrip inspection with critical temp. cargo in container.

Page 30 of 64
1079 Unit running in the emergency mode

1080 Unit defrosting by emergency defrost switch in defrost position.
1081 Different oil filled in the compressor.
1082 Removing the condenser fan / evaporator fan motors unsafely
1083 Working on two tier without staging.
1084 Charging with a wrong grade freon.
1085 Bypassing electrical safeties
1086 Proper starting / stopping procedure not followed
1087 Cavitation
1088 Temperatures and pressure gauges not working
1089 Pump not operated in operating range according to the QH Curve
1090 Pump operated even at low insulation
1091 Pump operated without proper cool down
1092 Frequent start stops
1093 Heaters not used to keep the pump parts dry when tanks are gas freed
1094 Hydrate formation
1095 Contamination of cargo with use of antifreeze.
1096 Improper handling of antifreeze
1097 deep well pump seal pot level not maintained
1098 deep well pumps thrust bearing oil level low, motor bearing greasing not done
1099 starting pumps without confirming sufficient power available
1100 Safety trips malfunctioning or bypassed
1101 Proper clearances not maintained during overhaul
1102 Improper handling of parts / components
1103 Improper tightening / locking of nuts and bolts
1104 Not conducting low volt test after maintenance.
1105 quenching pot & thrust bearing oil level not checked, bearing greasing not done
1106 incorrect connection of motor phase wires after maintenance
1107 Cables and motors not earthed properly
1108 Not purging with nitrogen after every loading
1109 not checking insulation resistance prior starting, or starting motor having low insulation
1110 gas tightness of motor & terminal box not restored after maintenance
1111 Safety trips not working
1112 Valves not properly lined up
1113 Accumulator not drained before every start, Accumulator / intercooler level controllers
malfunctioning
1114 Leaky cargo valves

Page 31 of 64
1115 Faulty temperature and pressure gauges

1116 Prolonged running at part load
1117 Cooling fluid temperature not maintained, or SW pump not started
1118 Improper crosshead lubrication
1119 Condenser gas side vent valve leaking
1120 starting plant without confirming sufficient power available
1121 oil levels of sump, bulkhead seals etc not checked before start
1122 parameters not monitored during operation
1123 Incondensable / impurities in the cargo, hydrates choking expansion valve
1124 reciprocating compressor started with suction valve fully open
1125 bulkhead seal leaking
1126 Condenser tubes leaking, Condensers not pressure tested frequently
1127 Compressor shaft seal leaking
1128 Compressor flexible coupling worn out
1129 Compressor shaft misaligned
1130 Compressor motor winding running hot
1131 Sticky unloaders
1132 Faulty valve solenoids
1133 Improper piston liner / crosshead / crankpin bearing clearances
1134 Worn out piston / stuffing box rings
1135 Improper piston rod clearances
1136 Conrod bolts running hrs exceeded
1137 Glycol / brine concentration not properly maintained
1138 Using ordinary tools for maintenance
1139 System not depressurized before maintenance
1140 Not gas freeing / purging prior starting & after finishing maintenance on the compressor
1141 Not taking cold work / electrical isolation permit prior starting work
1142 Improper tightening / locking of nuts and bolts
1143 Improper assembly of valves
1144 Ingress of dirt while overhauling
1145 Use of improper solvents during overhaul
1146 lubricating oil cooler / filter not cleaned
1147 cargo spill while cleaning condensate line & other filters
1148 Chain block, wire sling, shackles, lifting gear positioned incorrectly / not load tested / not
spark free
1149 Not calibrated / tested at specified intervals
1150 Calibration procedure not properly followed

Page 32 of 64
1151 Not stopped during inerting

1152 Clogged tubes / lines
1153 Partially chocked filters
1154 Torn diaphragms of vacuum pumps
1155 Solenoids dirty
1156 Valves not lined up properly
1157 Oxygen content not maintained within range
1158 Oxygen analyzer not calibrated
1159 Leaks in refer system
1160 Low oil level in compressor and blower
1161 Dew point not properly maintained by the dryer
1162 IGG deck non return valve malfunctioning
1163 compressor and blower not turned regularly, especially before starting
1164 leakage of inert gas in engine room
1165 Maintenance done by inexperienced personnel
1166 Scrubber tower nozzles dirty
1167 Scrubber tower water level controller malfunctioning
1168 Burner / igniter dirty / not firing
1169 Line air filters dirty
1170 Membrane module dirty
1171 Refer compressor malfunctioning
1172 Dryer desiccant ineffective
1173 leakage of refrigerant gas from refer system
1174 Control system malfunctioning
1175 Fusible plugs painted
1176 Water sprinkler nozzles clogged
1177 Nitrogen bottles of DCP system not fully charged
1178 DCP system selection valves getting stuck
1179 DCP System turrets not rotating
1180 DCP Portable gun not working
1181 Pump operated even at low motor winding insulation
1182 not maintaining sufficient throughput from cargo pumps
1183 low bearing oil level, inadequate bearing greasing
1184 starting booster pump without confirming sufficient power available
1185 starting booster pumps without adequate cooling down
1186 starting booster pumps with discharge valve fully open
1187 Lack of communication between operators during start up

Page 33 of 64
1188 low sea water temperature at heater outlet

1189 passing cargo through heater without sea water flow
1190 Presence of harmful gases
1191 System not isolated / ventilated.
1192 Lack of proper training / experience to overhaul. No responsible person in attendance
1193 No reference to the manual for correct maintenance procedure
1194 Floor plates & hand rails removed
1195 No personal protection while working
1196 Unsatisfactory visual checks
1197 Lack of communication between personnel
1198 blower not electrically isolated
1199 Chain block / lifting equipment not proper
1200 Hot work
1201 Hot surfaces
1202 Condensate not drained from turbine housing
1203 Valves not correctly lined up
1204 Lubricating oil contaminated with water
1205 Lubricating oil level low
1206 Governor malfunction
1207 Over speed
1208 Lack of proper training / experience to overhaul. No responsible person in attendance
1209 Unsatisfactory visual checks prior start
1210 Operating despite imbalance, vibration
1211 Lube oil priming pump not started & rotor not turned on turning gear after stop
1212 Use of incorrect materials and spares
1213 Clearances before & after overhaul not compared, checked with maker's limits
1214 Unsatisfactory visual checks after opening
1215 Improper handling and storage of critical components bearings, sealing bushes etc.
1216 Leaving foreign objects inside
1217 Presence of cargo within pump / toxicity
1218 Slippery surrounding surface
1219 Improper handling and storage of critical components e.g. bearings, seals etc.
1220 Improper lighting
1221 Tools & machinery parts falling from heights
1222 Not referring to the manual for correct maintenance procedure
1223 Leaving foreign objects inside, not maintaining cleanliness
1224 Presence of toxic vapors / oxygen deficiency

Page 34 of 64
1225 System not isolated

1226 Testing of alarms, float condition etc.
1227 Using sharp objects, hot work on casing
1228 Wrong density fluid filled
1229 Incorrect level of liquid filled.
1230 Glycol percentage not maintained
1231 Working Aloft
1232 Presence of hazardous gases / products
1233 Lack of communication / co-ordination between personnel
1234 Full stroke travel of valve disc not checked by hand lifting
1235 Valve is leaking
1236 Improper handling and storage of critical components, gland packing etc.
1237 Improper lighting while undertaking maintenance
1238 Incorrect operation
1239 Hoses old and damaged.
1240 Wrong indication of valves in CCR
1241 High pressure oil spray
1242 Hot surfaces / Presence of steam, hot water
1243 Improper system draining / warm up
1244 Unusual situation not reported to the taking over Engineer, e.g.. Abnormal sound
1245 Ongoing operations not handed over, e.g.. Ballasting, oil transfer etc.
1246 Status of overhauled or disabled machinery not reported to Taking over Engineer
1247 Changes to automation done in watch not handed over. E.g.. Blr not in auto
1248 Failure to inform if any alarm bypassed
1249 Taking over watch under influence of alcohol
1250 Improper taking over watch due to communication gap (ie :different nationalities)
1251 Unfit to take over watch due to fatigue
1252 Excess Electrical load on A / Engine
1253 Funnel smoke condition (AEs & Boiler)
1254 Hot work being carried out in port
1255 Main Engine immobilised without permission
1256 Essential staff gone ashore, insufficient manpower to deal with emergencies
1257 Fire fighting equipment not ready, inoperational
1258 Engine room access points not controlled
1259 Spares / stores received on board without checks
1260 Running machinery not checked for oil level / parameters
1261 Personnel under influence of alcohol

Page 35 of 64
1262 Handling chemicals without wearing appropriate personal protection

1263 Mixing of chemicals or adding water to chemicals
1264 Identifying chemicals by smell
1265 Using chemicals from unlabelled package
1266 Manufacturer's advice regarding chemical handling not followed
1267 Cutting up empty chemical drums
1268 Transferring chemicals using tube and siphoning by mouth
1269 Handling heavy chemical containers
1270 Drums not sealed after use, not appropriately lashed
1271 Leaving chemicals in open trays or containers without marking
1272 Handling chemicals in rough weather
1273 Chemicals handled by inexperienced / untrained crew
1274 Personnel involved not aware of bunkering plan
1275 Scuppers save all trays not plugged
1276 Bunker barge not secured sufficiently
1277 Bunker hose in bad condition, length insufficient
1278 Pumping rate, emergency stop procedure not agreed
1279 Access to / from barge not adequate
1280 Ship's crew boarding the barge without wearing life jacket , life line
1281 Bunker hose inadequately tightened at the manifold.
1282 Manifold valve at opposite end not shut and blank flange tightened inadequately.
1283 Oil spill and FFA equipment inadequate at site
1284 Flame arrestors on the oil tank vents inadequate / poor condition
1285 Line valves not properly set.
1286 Anchor dragging
1287 Relief valve not tested
1288 Hose not well supported and with kinks
1289 Wrong soundings taken (fatigue)
1290 Sounding tape in unsatisfactory condition
1291 Reliance on remote gauges without manual sounding checks
1292 Lack of communication between personnel involved in operation
1293 Poor bunker quality
1294 Persons involved in bunkering given other tasks simultaneously
1295 Hot work , smoking during bunkering
1296 Surge of bunker barge due to another vessel passing by.
1297 Blocked pipelines
1298 Blocked air vents.

Page 36 of 64
1299 Bunker sample not taken / taken incorrectly

1300 Manifold pressure gauge not working
1301 C / E not aware of oil transfer operation.
1302 Scuppers, save all trays not plugged
1303 Valves not set correctly
1304 Manifold valve not shut and blank flange tightened inadequately.
1305 Persons involved in transfer operation involved in doing other tasks simultaneously
1306 Hot work , smoking during oil transfer operation
1307 Transfer operation carried out at night
1308 Leaking valves
1309 Overflow tank not empty.
1310 Transfer pumps disch. pressure not monitored
1311 Wrong calculation of quantity to be transferred
1312 Oil spill gear not readily available
1313 Personnel involved not aware of SLUDGE DISCHARGE plan
1314 Handling personnel under influence of alcohol
1315 Scuppers & save all trays not plugged
1316 Sludge barge not secured sufficiently
1317 Discharge hose in bad condition, length insufficient
1318 Pumping rate, emergency stop procedure not agreed upon
1319 Access to / from barge not adequate / safe
1320 Discharge hose not tightened well at the manifold. / clamps used instead of bolts
1321 Manifold valve at opposite end not shut and blank flange not tightened adequately.
1322 Emergency stop not tested from deck prior to commencement of discharge
1323 Anchor dragging / moorings loose
1324 Pump discharge Relief valve not tested
1325 Persons involved in sludge disch. Operation given other tasks simultaneously
1326 Hot work , smoking during sludge disch. Operation
1327 Surge of Sludge barge due to another vessel passing by.
1328 Sludge pump suction filter dirty / clogged
1329 Insufficient PPE / clothing to combat cold weather
1330 Consuming alcohol & exposure to cold weather conditions
1331 Emergency generator space heater, jacket & crankcase heater not ON / not operational
1332 Emergency fire pump space heater, jacket & crankcase heater not ON / not operational
1333 Lifeboat engine jacket & crankcase heater not ON / not operational
1334 Space heaters for all deck motors not ON / not operational
1335 Fresh water tanks heating not operational

Page 37 of 64
1336 Bunker tank steam heating not ON

1337 Aft peak tank filled to full capacity
1338 Diesel oil filters not cleaned regularly
1339 Fire lines & deck fresh water lines not drained
1340 Sea water temperature too low
1341 Sea water pump loses suction
1342 Air vents for tanks choked
1343 Pipes' Tracing steam not open
1344 Steering gear, mooring winches & bow thruster header tank heating not on or not
operational
1345 Steam not opened to ER FO & DO tanks
1346 Motors not protected room condensation
1347 Coolers not in use water side not drained
1348 High sea chest in use
1349 Hydraulic pumps for deck machinery not running
1350 M / E cylinder oil feed low
1351 Funnel flaps not shut
1352 Blower duct directed on machinery / equipment / pipes
1353 Insufficient maintenance of the portable tool
1354 Insufficient inspection of the portable tool prior to use
1355 Appropriate PPE not worn
1356 Working space not ventilated
1357 Working object not isolated
1358 Insufficient maintenance of the power tool
1359 Insufficient inspection of the power tool prior to use
1360 Leakages from Exhaust pipes / flanges in ER
1361 Dark appearance of Bulkheads, ship-sides, Engine casing
1362 Insufficient / Poor lighting in Engine room
1363 Floor-plates & hand-rails Oily & slippery
1364 Chemical & Oil drums / pails kept in Engine room
1365 Floor-plates & hand-rails removed & left unguarded
1366 Oil leakages from piping / machinery / Oil stained machinery
1367 Oil in Bilges
1368 Corroded Sea water pipelines / filters / valves
1369 Unsecured spare-parts / tools in ER
1370 Lagging on hot surfaces missing or inadequate
1371 Oil soaked laggings

Page 38 of 64
1372 Oily rags not disposed of correctly, kept near hot surface
1373 Oil / Oily rags kept in open drums
1374 Wrong grade of paint used
1375 Emergency exit signs not marked
1376 Emergency exit blocked
1377 Vibration, Clamps & supports missing
1378 Absence of PPE near Lathe, grinder, chemical store, Incinerator etc.
1379 Dangerous accesses / head-room not highlighted / marked
1380 Safety devices bypassed
1381 Spare-parts & stores not organised / Inventories not complete / maintained
1382 No Hot-work permit / Hot work done outside designated zone
1383 Inappropriate PPE worn while doing hotwork
1384 Wet surface while welding
1385 Absence of fire fighting equipment at site
1386 Presence of combustible material in vicinity of hotwork area
1387 Presence of explosive gas (not checked)
1388 Equipment (gas hoses, welding cables, etc ) in poor condition
1389 No safety devices / ill- maintained safety devices e.g:. flashback arrestors etc.
1390 Absence of responsible person supervising operation
1391 Gas cutting nozzles choked
1392 Incorrect electrodes used for job
1393 Inadequate skills
1394 Inadequate ventilation of space
1395 Fire alarms turned off during hotwork
1396 Hot work carried out in port without permission of Port authority
1397 Oxygen & acetylene bottles stored together
1398 No fixed piping from gas station to ER / fixed piping corroded
1399 Unplanned Maintenance, Safety precautions & Procedure not discussed with concerned
personnel
1400 Required Spare-parts not in stock on board
1401 Engine Starting air not blocked
1402 Indicator cocks not open.
1403 Fuel oil , cooling DO / water not isolated
1404 Maintenance manual not referred to for correct procedures, Overhauling & testing
1405 Fuel-oil system not isolated, de-pressurised and drained.
1406 Incorrect Inspection / assessment of Fuel valve condition
1407 Chain block / lifting equipment not proper / using force by Chain block for extraction

Page 39 of 64
1408 Improper tools / mishandling of tools / sharp cleaning equipment

1409 Improper handling and storage of critical components, e.g. nozzles etc.
1410 Lack of training / experience in doing job
1411 Maintenance manual not referred to for correct procedures
1412 Unprotected spray of oil during atomisation test
1413 Diesel oil, cleaning chemicals, jute, rags left unattended
1414 Leakage of high pressure oil after starting
1415 Correct procedure for re-commissioning not followed
1416 Engine not turned by turning gear prior blow through / try-out
1417 Engine turning rod not removed before starting
1418 Air cooler not isolated, de-pressurized on CW side & drained.
1419 Chain block, wire-sling, shackles of incorrect capacity or incorrectly positioned
1420 Floor plates / hand rails removed
1421 All relevant connections not removed before lifting heavy parts / Re-checks not carried
out
1422 Maintenance manual not referred to for correct procedures, Insufficient cleaning
1423 Lack of proper training / experience to overhaul, responsible person not in attendance
1424 Specified tightening torques not adhered to during re-assembly
1425 Using Cleaning chemicals
1426 Compressed air / pressure water
1427 Hot Cleaning Water
1428 Improper handling and storage of Air cooler
1429 Incorrect material used as gasket for covers
1430 All relevant connections not removed before lifting the pump / Re-checks not carried out
1431 Improper tools / mishandling of tools (eg: Seal rings mounting tools)
1432 Hot parts of the Engine
1433 Improper handling and stowage of Fuel pump parts
1434 Incorrect Inspection & assessment of Fuel pump condition / Assembly / Installation
1435 Lack of proper training / experience to overhaul Fuel pump
1436 Specified torques, tightening pressures, clearances not adhered to
1437 Maintenance manual not referred to for correct procedures, Overhauling & assembly
1438 Work area / Engine parts / tools slippery due to Oil leakages
1439 Diesel oil, cleaning chemicals, Oily rags left unattended
1440 Blowing with Compressed air, Loose end of the air hose
1441 Engine not turned by turning gear prior blow-through
1442 Indicator cocks / valves not opened
1443 Crank-case / cam-case doors opened immediately after stopping the engine

Page 40 of 64
1444 Improper tools

1445 Improper lighting while carrying out job
1446 Ladders, stools used unsecured
1447 Adjusting tappets at wrong TDC for 4 stroke engine
1448 Not referring to the manual for correct procedure
1449 Lack of proper communication between the working personnel
1450 Machine part loosened before the purifier has stopped completely
1451 Brake not applied after switching off the purifier motor supply
1452 Purifier not isolated from FO / DO / LO systems
1453 Purifier starting not blocked / isolated
1454 Touching hot parts
1455 Improper handling and stowage of Purifier parts
1456 Lack of proper training / experience to overhaul Purifier
1457 Maintenance manual not referred to for correct procedures, Overhauling & assembly of
Purifier
1458 Incorrect Inspection & assessment of Purifier condition
1459 Specified tightening torques / angles / marks heights & clearances not adhered to
1460 Slippery surrounding area
1461 Purifier not tested to satisfactory operation after overhaul
1462 Pump-motor starting not blocked / isolated
1463 Pump not isolated from Water / FO / DO / LO systems
1464 Inlet / outlet valves not holding
1465 Electric equipment in the vicinity not protected from oil or water ingress
Pump
1467 Incorrect Inspection & assessment of Pump condition
1468 Improper handling and stowage of Pump parts
1469 Lack of proper communication between the working personnel / Inter-departmental
1470 Pump not tested to satisfactory operation after completion of overhaul
1471 Filters not isolated
1472 Valves leaking / casing not depressurized / filter not drained
1473 Change over cock leaking.
1474 Using Improper tools / mishandling of tools
1475 Improper handling and stowage of spares like filter elements
1476 Incorrect Inspection & assessment of condition of filter element
1477 Incorrect materials / spares used
1478 Compressed air , Chemicals used for cleaning
1479 Poor / damaged gasket used / wrong placing of the gasket / gasket not checked

Page 41 of 64
1480 Cover bolts insufficiently / over tightened

1481 Filter chamber not vented before putting back the filter into service
1482 Drain and / or vent left open
1483 Cooler not isolated, relevant pump starting not blocked
1484 Leaking isolating valves
1485 Cooler not depressurized & drained
1486 Using hard, abrasive equipment for cleaning
1487 Incorrect Inspection & assessment of condition of cooler tubes / plates / end-covers /
1488 Cover gaskets / plate gaskets not checked / damaged, not renewed
1489 Cooler drain not closed / casing not vented prior re-commissioning
1490 Drain and air vent left open
1491 Cooler not tested to satisfactory operation after completion of cleaning
1492 Heater not isolated, relevant pump starting not blocked
1493 Heater not depressurized & drained
1494 Incorrect Inspection & assessment of condition of heater tubes / plates / end-covers /
1495 Heater drain not closed / casing not vented prior re-commissioning
1496 Heater not tested to satisfactory operation after completion of cleaning
1497 Burner fuel system not isolated & de-pressurised.
1498 Burner electrical system not isolated
1499 Furnace door opened when fire is still live
1500 Hot surfaces of Incinerator
1501 Opening the furnace door without sufficient ventilation / purging
1502 Incorrect Inspection & assessment of Incinerator condition (burner assly & furnace)
1503 Cleaning chemicals for cleaning burner etc.
1504 Sharp edges of tools used for cleaning
1505 Warning notices not posted
1506 Refractory cement (Plibrico) not used / stored correctly
1507 Furnace temperature raised too quickly after patching up
1508 Damaged / wrong material used for door gasket
1509 System not pumped down (refrigerant not collected in the condenser / receiver)
1510 Motors / System not electrically isolated
1511 Compressor not isolated and de-pressurized
1512 Hot surfaces especially at compressor discharge
1513 Freon gas leakages / cold burns
1514 Lack of proper training / experience to overhaul Compressors
Comp'r

Page 42 of 64
1516 Incorrect Inspection & assessment of Compressor condition

1517 Crankcase , sump not cleaned and checked before taking fresh oil
1518 Improper handling and stowage of Compressor parts
1519 Air not extracted from the system before commissioning plant
1520 Load not removed from the crane hook
1521 Crane not isolated electrically
1522 Crane not isolated hydraulically, de-pressurised & oil drained
1523 High pressure Oil spill, Slippery surrounding area
1524 Improper lighting while carrying out maintenance work
1525 Naked lights, flames near the working area
1526 Maintenance manual not referred to for correct procedures,
1527 Incorrect Inspection & assessment of the machinery parts
1528 Improper handling and stowage of machinery parts
1529 Correct re-commissioning procedures not followed
1530 Plant not isolated, electrically or otherwise
1531 Carrying out Hot work in the vicinity
1532 Naked lights / Hot work carried out on the plant shell plating
1533 Contact of untreated sewage with skin
1534 Lack of proper training / experience to carry out the maintenance
1535 Incorrect Inspection & assessment of the machinery parts, tank condition
1536 Incorrect procedure for re-commissioning
1537 Alarms & safeties not working / tried out, float condition not checked
1538 Dirty Air suction filter, LO / DO filters
1539 Dirty sump LO
1540 Fuel valves not maintained
1541 Low insulation of Generator windings
1542 DO / LO leakages in the generator room
1543 Anti-freeze not used in radiator / Correct ratio not used
1544 Generator not tested on load
1545 Black out simulation not carried out / Confirmed
1546 Jkt water Heater not installed / switched on in cold weather
1547 Batteries low charge / not maintained
1548 Engine Exhaust located near Air suction
1549 DO / LO leakages from the Engine
1550 Engine tested without water supply to the pump
1551 Engine cranking-handle damaged / deformed
1552 Engine Exhaust pipe leaky inside the boat cabin

Page 43 of 64
1553 Vacuum extraction pump inoperative / seized

1554 Pump not giving required / adequate pressure
1555 Sea suction NR valve leaky
1556 Gland packing leaky
1557 Low insulation of Motor windings / Engine not maintained
1558 Suction / disch pressure gauges defective
1559 Coalescer dirty / damaged
1560 Heating coils inoperative / ineffective
1561 Oil level sensor probes malfunctioning
1562 3-way valve malfunctioning
1563 15 ppm monitor malfunctioning
1564 Unfavourable weather conditions, ship rolling & pitching
1565 Crane PMS routine not done, (wires, safety limits, Gears' oil level, Motors / brakes not
maintained
1566 Precautions for working aloft / at a high place not observed
1567 Crane not isolated, electrically
1568 Steering gear motor & Auto-pilot put off without changing over to alter-native
arrangement
1569 Electrical machinery not isolated
1570 Hydraulic machinery not isolated
1571 Lack of proper training / experience to overhaul Motor / hydraulic machinery
1572 System not isolated / de-pressurised and drained
1573 Working at height
1574 Appropriate PPE not used
1575 Drain line / pipe choked / not provided
1576 Lack of training / experience, responsible person not in attendance
1577 Use of incorrect material / (gland-packings / gaskets)
1578 Insulation lagging, pipe clamps not re-instated
1579 Pressure vessel not isolated, de-pressurised & drained before opening any door
1580 Defective pressure gauge
1581 Enclosed space entry Work permit / Checklist not completed & complied with
1582 Hot work permit / checklist not completed & complied with
1583 Isolation valve leaking
1584 Drain Valve choked
1585 At assembly, gasket not checked / improper material used for gaskets
1586 Pressure vessel not pr-tested after completion of work
1587 Relief valves not o / hauled & pr-tested
1588 Presence of flammable gases like hydrocarbon vapors, H2 etc.

Page 44 of 64
1589 Oxygen deficiency, presence of toxic gases like H2S, SO2 etc
1590 Slippery surfaces
1591 Inadequate Lighting / Unsafe lighting equipment
1592 Inadequate / inappropriate PPE for persons entering enclosed space
1593 Inadequate ventilation or failure of ventilation while inside tank
1594 Carrying out hot work inside fuel tank / in the vicinity
1595 Not familiar with drawings & plans prior entry
1596 Attempting rescue operation without precautions, proper safety gear
1597 Lack of training, untrained personnel entering tank
1598 Human Error (Checklists not complied with)
1599 Enclosed space not isolated from pipeline or electric system
1600 Frequent atmospheric checks not carried out
1601 Absence of responsible person at entrance
1602 Equipment, including safety gear not in good working condition
1603 System of communication not agreed upon beforehand, lack of communication
1604 Large number of personnel working in enclosed space
1605 Equipment for testing atmosphere not maintained, serviced or calibrated
1606 Disturbing sludge, scale or rust
1607 Space not secured against inadvertent entry on completion of work
1608 Machine not isolated, Electrically or mechanically
1609 Loose hand gloves worn by personnel
1610 Boiler suit / Over-all sleeves un-buttoned
1611 Improper procedure of replacing V-belts
1612 Drive belts too tight after replacement
1613 Guard not re-instated after completion of replacement operation
1614 Main Sea suction not changed over to the alternative before closing the valves in use
1615 Filter not isolated
1616 Casing not depressurized / filter not drained
1617 Leaking SW valves of the filter
1618 Using Improper, unsafe tools
1619 Improper handling and stowage of cover / filter element
1620 Corroded filter casing / cover
1621 Compressed air used for cleaning
1622 Drain and / or vent left open / corroded
1623 Boiler not put out off commission / burner not put off / isolated
1624 Boiler steam system not isolated, especially if vessel has 2 boilers
1625 Enclosed Boiler water drums not vented, ventilated & cooled down

Page 45 of 64
1626 Presence of steam / hot water, Steam not vented, water not drained out
1627 Maintenance manual not referred to for correct maintenance procedure
1628 Improper care / handling of mountings / spares
1629 Improper O / hauling / handling / fitting of mountings
1630 Boiler warming up procedure not followed (gradual / intermittent warming up)
1631 Insulation lagging not re-instated
1632 Procedure & precautions for Safety valve setting not observed
1633 Gauge glass not isolated / water & steam valves not shut
1634 Improper handling of Gauge glass while o / hauling
1635 Relevant surfaces for gaskets not cleaned, damaged glass not renewed
1636 Improper handling / fitting of Gauge glass
1637 Remote operated shut-off cocks not o / hauled
1638 Procedure for re-commissioning not followed
1639 Remote operating gear not fitted & tried out
1640 Improper use of Hydraulic tool for opening the Nuts
1641 Fuel-Oil, Lub-oil , fresh water, sea water, control air system / s not isolated and drained.
1642 Leaking hot fuel oil, lube-oil
1643 Improper handling and / or stowage of critical components
1644 Compressed air and loose carbon deposits causing eye injury.
1645 Improper tools / using tools incorrectly / sharp cleaning equipment
1646 Maintenance manual not referred to for correct procedures / clearances
1647 Incorrect Inspection, Calibration, assessment of Liner, Piston, rods, bearings etc
1648 Specified tightening torques / pressures, clearances not adhered to during re-assembly
1649 Falling objects / insufficient head room while working, lifting etc.
1650 Handling bearing shells & heavy bearing keeps inside the crankcase
1651 Due re-checks not carried out prior starting after o / haul
1652 No responsible person in attendance while re-commissioning
1653 Improper running-in / load increase after overhaul
1654 Bottom end bearing bolts not renewed at specified intervals
1655 Hot parts of the Engine e.g. exhaust trunking, T / C casing
1656 Maintenance manual not referred to for correct procedures / measurements
1657 Incorrect Inspection, Calibration, assessment of Turbocharger parts
1658 Improper cleaning of Turbine blades / nozzle ring / casing / blower
1659 Starting and running of Engine / T / C safe procedure not followed
1660 Filter chamber not depressurized
1661 Poor / damaged gasket used / wrong placing of the gasket / gaskets not checked
1662 Crankcase doors opened immediately after stopping the engine

Page 46 of 64
1663 Indicator cocks not opened

1664 LO priming pump not 'locked' off / Breaker not put 'OFF'
1665 Work area / Engine parts / tools slippery due to Oil
1666 Incorrect Inspection / assessment crankcase condition / findings
1667 Foreign items left inside the crankcase
1668 Incorrect material used as gasket for doors
1669 Burner fuel system not isolated.
1670 Hot oil falling on hot exposed steam / oil pipelines
1671 Cleaning Chemicals
1672 Boiler burner not put off / isolated
1673 Enclosed Boiler furnace not ventilated & cooled down
1674 No 'St-by' attendance outside furnace while a person is inside
1675 Leakage of hot water through cracked boiler tube
1676 Lack of proper training / experience for the job
1677 Damaged gasket used for the Manhole Door
1678 Boiler not isolated from steam system, especially if vessel has 2 boilers
1679 Soot, slag or scale deposits on heat transfer surfaces
1680 Working in enclosed & confined spaces
1681 Tools left behind after operation
1682 Handling chemicals used for cleaning / de-scaling
1683 Hot water / steam leakages from pipes, flanges and valves.
1684 Wrong Sequence of valve operation (Opening & closing)
1685 Sudden operation especially in cold conditions
1686 Ship-side valve left open permanently
1687 Splashing of chemical
1688 Contact of chemical with skin, eye
1689 Burning / scalding due to contact with hot water / steam
1690 Starting engine without removing turning bar from flywheel.
1691 Starting Engine without blowing through
1692 Starting engine without checking oil levels, priming pump, valve status etc.
1693 Standing close to indicator cocks while blowing through
1694 Starting engine without closing indicator cocks
1695 Standing close to engine when it is capable of remote start
1696 Routine starting engine from remote location
1697 No standby generator available. Insufficient reserve capacity
1698 Fluctuating main engine rpm due to rough sea
1699 Shaft gen'r frequency & phase sequence not matched with bus-bar

Page 47 of 64
1700 Cooling water leakage alarm not tested.

1701 Steering gear operation sluggish due to air in the system
1702 Auto start of stby pump not working
1703 Not working in follow up mode
1704 Hydraulic oil leakages
1705 Pump motor insulation low
1706 Oil level in the tank low
1707 Relief v / v's malfunctioning
1708 Pumps running dry
1709 Hydraulic oil contaminated
1710 Hydraulic oil not sufficiently heated during winter
1711 Power failure
1712 Rudder angle indicator not working
1713 Failure of communication between Steering gear room and Bridge
1714 Gyro failure
1715 Ships crew not knowing emergency operation
1716 Insufficient greasing of linkages, Ram-pin & bush
1717 Steering room bilge alarm not working
1718 Engine room entrances not closed
1719 Failure of CO2 release alarm
1720 Quick closing valves not operated or inoperative
1721 Ventilation flaps, funnel doors not closed or inoperational
1722 Remote stops not operated / inoperational
1723 Emergency generator not operational
1724 Head count not taken prior release of CO2
1725 Boundary cooling not carried out
1726 Engine room re-entry attempted too soon
1727 Engine room re-entry attempted without thorough ventilation
1728 Personnel unfamiliar with CO2 release procedure
1729 Incorrect valve line-up
1730 Brake not disengaged before starting
1731 No oil in the gear case, or less oil
1732 Frame hood inlet / outlet pipe parts not fastened
1733 Purifier does not attain requisite speed / rpm
1734 Foundation bolts slack
1735 Leaks through pipe line connections
1736 Starting, stopping instructions as given in the manual not followed

Page 48 of 64
1737 Lack of proper training / experience to operate

1738 Fuel oil lines not insulated / lagged
1739 Incorrect gravity disc used
1740 Suction and / or delivery Valves shut
1741 Leakages through gland, connections
1742 Coupling guards not in place
1743 No grease, oil in the bearings
1744 Motor not protected from water ingress
1745 Pressure gauges, thermometers not working
1746 Filter Inlet & Outlet Valves shut off without by-passing
1747 Filter not de-pressurised & drained before opening
1748 Differential pressure indicator not working
1749 Filter elements not inspected / damaged element used
1750 Leakage at cover, connections
1751 Filter element choked after the job
1752 Crack in the filter body / cover
1753 Pump suction & delivery valves not open
1754 Oil cooler inlet & outlet valves not open
1755 Oil header tank level low / not checked
1756 Relief valves malfunctioning
1757 Hydraulic oil leakage from pipes, flanges, seals
1758 Hydraulic oil cooler not efficient / not operational
1759 Improper grade of oil used
1760 Vents, drains left open after maintenance / checks
1761 Hydraulic Oil and or Cooling water Line valves shut
1762 Alarms and trips not checked or bypassed
1763 Vents, drains left open
1764 Opening furnace door without sufficient cooling down or fan running
1765 Excessive charge of solid waste or waste oil in furnace
1766 Charging waste into incinerator furnace without personal protection
1767 Alarms and trips not tested or bypassed
1768 Lack of proper training / experience to operate, no responsible person during operation
1769 Charging solid waste containing volatile substances or pressurized cans
1770 Charging solid waste containing MARPOL annex 1, 2 & 3 cargo residues
1771 Charging solid waste containing heavy metals, poly-chlorinated biphenyls, halogen
compounds etc.
1772 Handling ash in hot condition

Page 49 of 64
1773 Operating incinerator in ports, harbours, estuaries or SOx emission control area
1774 Firing burner without sufficient purging of furnace
1775 Fire detector above incinerator not operational or bypassed
1776 Burning scavenge space sludge / waste
1777 Funnel condition not checked during operation
1778 Charging of plastics into incinerators not designed to handle plastic
1779 Insufficient heating of waste oil
1780 High water percentage in waste oil
1781 Allowing ash to accumulate within furnace
1782 Compressor - motor Coupling guard not in place
1783 Compartment not ventilated
1784 Compressor Suction & delivery valves not opened
1785 Condenser Cooling water Inlet & outlet valve not open
1786 Insufficient refrigerant charge in the system
1787 Air in the system
1788 Moisture in the system
1789 Alarms and trips not functional / not in order
1790 Freon gas leakage test not carried out
1791 Condenser leakage.
1792 Icing of compressor
1793 Relief valves not functional
1794 Liquid in the suction line
1795 Pressure gauges thermometers not working
1796 Pipelines insulation damaged
1797 Vibrations
1798 Starting / Stopping procedures not followed
1799 Chlorination : insufficient dosage
1800 Plant kept stopped at sea and started only before arrival port
1801 Air (Roots) Blower not working satisfactorily
1802 Discharging sewage in areas where not permitted.
1803 Foreign matter other than the sewage discharged into the system.
1804 Allowing Sludge to build up in plant comptts.
1805 Insufficient C / case / sump LO level
1806 Insufficient water level in radiator
1807 Engine cooling air suction damper shut
1808 Engine comptt ventilation damper kept shut
1809 Battery charge inadequate

Page 50 of 64
1810 Engine too cold to start / Compartment / Jkt Heater not switched on
1811 None / insufficient Antifreeze concentration in jkt water
1812 FO Quick-closing valve not checked open
1813 Winter grade fuel not used in fuel oil tank
1814 Generator fails to come on load
1815 Engine run for long duration without cooling water
1816 Cyl de-compression lever defective / worn cam
1817 Defective cranking handle
1818 Water in fuel oil tank, winter grade FO not used
1819 No antifreeze added to cooling water
1820 Winter grade fuel not used in fuel oil tank
1821 Engine exhaust pipe leaky inside the Life-boat cabin
1822 Weekly testing not carried out
1823 Enclosed space of Emergency Fire pump
1824 Insufficient checks on prime mover
1825 Flooding of Compartment
1826 OWS pump running dry / OWS chambers not filled up with water at start up
1827 OWS chambers Air vents not open / chambers not purged
1828 3 - way valve on the discharge side malfunctioning
1829 Oil level sensors malfunctioning
1830 Relief valve on the pump and chamber malfunctioning
1831 Overboard valve not locked shut in port
1832 OWS operated when Vessel in coastal waters / in special area
1833 No responsible person present during operation
1834 Crane securing locks not removed
1835 Crane Safety limits not tested / by-passed
1836 Gear case LO not sufficient
1837 Inexperienced operator
1838 poor communication between working personnel
1839 Air in the hydraulic system
1840 Hydraulic oil leakage, Steering gear room slippery
1841 Line filters choked
1842 Error in rudder angle indicator
1843 Rudder securing palm bolts slack
1844 failure of communication between Steering gear room and bridge in emergency steering
mode
1845 Insufficient greasing of Rudder stock

Page 51 of 64
1846 Turning gear not engaged. Propeller not clear

1847 Improper tools / mishandling of Hydraulic & special tools
1848 Engine room crane wire in poor condition
1849 Engine room crane operation not checked. Limits are not functioning..
1850 Engine room crane operated by inexperienced person
1851 Lack of proper training / experience to carry out overhaul / decarb'n
1852 Maintenance manual not referred to for correct procedures, Overhauling & testing
piston, Stuff box
1853 Hot parts of the Engine viz.exhaust trunking,T / C casing
1854 Loose connections of high pressure hyd oil and compressed air hoses.
1855 Overlooking safety precautions for C / case entry / while inside crankcase.
1856 LO pumps not 'locked' off / Breakers not put 'OFF'
1857 Handlamps not of approved safety type.
1858 All relevant connections not removed before lifting heavy components / Re-checks not
carried out
1859 Sharp cleaning equipment
1860 Incorrect Inspection, Calibration & assessment of Liner and Piston
1861 Unsafe / unsecured Ladders, stools used
1862 Uncovered / unsecured / Unsafe Diesel oil, cleaning chemicals, jute, rags - Fire hazard
1863 Stuffing box opening not covered after piston removal.
1864 Improper cleaning of piston lifting groove, Improper tightening of the Lifting tool.
1865 Falling objects
1866 Tools not removed from crankcase / piston top.
1867 Turning gear not disengaged before blowing through the Engine
1868 Propeller clearance not confirmed when trying out M / E
1869 No responsible person in attendance of the Engine during trying out
1870 Chain block, wire-sling, shackles / lifting equipment of incorrect capacity or incorrectly
positioned
1871 Lack of proper training / experience for withdrawal / Replacement of Liners
1872 Hot parts of the Engine viz.exhaust trunking ,T / C casing
1873 Compressed air and loose carbon deposits causing eye injury while cleaning
1874 Incorrect Inspection & Calibration of Liner and Piston
1875 Lack of proper training / experience to overhaul Fuel valves
1876 Lack of proper training / experience for the work
1877 Overlooking safety precautions for C / case entry Or while inside crankcase.
1878 Tools & foreign material not removed from crankcase
1879 Incorrect Inspection / assessment of C / shaft & bearings condition / findings
1880 Overlooking safety precautions for Chaincase entry Or while inside chain-case.

Page 52 of 64
1881 Incorrect Inspection / assessment of Chain & drive gear condition / Chain tension /
findings
1882 Improper use of Hydr. tool for tensioning the chain
1883 Improper tensioning of Chain
1884 Tools & foreign material not removed from Chain-case
1885 Turning gear not engaged. Propeller not clear
1886 Lack of proper training / experience for the Insp'n / replacement of bearings
1887 Overlooking safety precautions for Crankcase entry Or while inside crank-case.
1888 Chain block, wire-sling, shackles / equipment of incorrect capacity or incorrectly
positioned
1889 Maintenance manual not referred to for correct procedures, Dismantling & assembly
1890 Tools & foreign material not removed from Crank-case
1891 Scav spaces doors opened immediately after stopping the Engine (after scav fire)
1892 Overlooking safety precautions for Encl. space entry / while inside crankcase.
1893 Lack of proper training / experience to carry out the Insp'n & assessment of condition
1894 Hot surfaces of the Engine
1895 Engine room crane operation not checked. Limits not functioning..
1896 Lack of proper training / experience to carry out Piston overhaul, tightening & testing
1897 Incorrect Inspection & assessment of Piston condition
1898 Lack of proper training / experience to carry out Cyl head overhaul, tightening & testing
1899 Chain block, wire-sling, shackles of incorrect capacity or incorrectly positioned
1900 Lack of proper training / experience to carry out T / C overhaul
1901 Work area / TC parts / tools slippery due to Oil leakages
1902 Incorrect Inspection & Calibration / assessment of condition of T / C parts
1903 Turning gear not engaged.
1904 Lack of proper training / experience to carry out Chemical cleaning of Air Cooler -
Handling
1905 Chemical tank not cleaned of rust & scale
1906 Air Cooler Air side not properly rinsed with water - to remove residual chemical
1907 Incorrect assessment of condition of Air cooler
1908 Air starting valve not eased up / jacked up before lifting from cylinder cover
1909 Touching hot parts of the engine without allowing sufficient cooling
1910 Improperly placed tools falling on personnel
1911 Hand lamps not of approved safety type.
1912 Tools etc. dropped inside the Cyl during replacement of Starting Vv
1913 Improper visual inspections, checks / assessment during & after overhaul
1914 Leak test of air starting valve not carried out
1915 Hot parts of the Engine viz.exhaust trunking

Page 53 of 64
1916 Incomplete Inspection & / or assessment of Exhaust manifold

1917 Unsafe / unsecured staging / Ladders / stools used
1918 Restricted zone of Navigation
1919 ( Engine ) T / C rpm not reduced to specified rpm / Exh temp below 200 deg
1920 Cleaning water not at specified pressure and temperature
1921 T / C drain choked
1922 Cleaning procedure not followed as per the manual Responsible person not present
for water washing
1923 M / E Rpm increased too quickly after water washing
1924 Burns due hot water
1925 Cleaning material not as per specification.
1926 Dry washing equipment / fitting not maintained in good condition
1927 No responsible person present during washing
1928 Ship staff not familiar with Emergency operation
1929 Faulty communication system / telegraph system
1930 Personnel fatigue
1931 Excessive Starting Air used Excessive fuel supply during start
Excessive hunting
1932 Some Safety interlocks may be bypassed in this mode of operation
1933 Local gauges faulty, Monitoring & Alarm system not accessible
1934 Possible Irregular running due to incomplete reversal, smoke emission
1935 Insufficient Bunkers, Lubricants, Spares for the planned Voyage
1936 Insufficient fresh water
1937 Machinery o / hauled in port not tried out prior sailing
1938 EGE water Circulating pump not running
1939 Em. Equipment not tried out (Em. Steering, Em. Gen'r, M / E Em. Local operation)
1940 Oil levels in Various machinery not up to safe level
1941 Deck & other working area lighting not sufficient
1942 Insufficient FO / DO in service / settling tanks
1943 Only One D / G running
1944 Only one steering gear running
1945 Starting air system not in order (Compressors not ready, Bottles not pressurized)
1946 Engine Parameters not maintained (temp'rs / pressures)
1947 Water not drained from Service & Sett. Tanks, Air bottles Control air system
1948 Engine not turned by turning gear after maintenance work prior blow through / try-out
1949 No responsible person in the vicinity of the Engine during trying out
1950 Engine not tried out in Ahead & astern directions from ECR & Em Local station

Page 54 of 64
1951 Engine staff not aware of the action to take / procedure to follow in case of contingency
1952 Safety alarm system not installed / not functional
1953 Bridge not advised, Engineers' call not activated
1954 M / E not slowed down, affected unit not cut off
1955 Engine JW & LO temp'rs not maintained, FWG not stopped
1956 After stopping M / E, Air intakes & drain not shut off.
1957 Fire Extingushant not injected / delayed action
1958 After stopping M / E, Engine not turned by turning gear. Cyl lubric'n not provided
(manual)
1959 After Extinguishing, due care not taken while opening the Scavenge Space doors
1960 Due Cleaning , Inspection, replacement of responsible and affected parts not done prior
re-commissioning the Engine
1961 EGB Soot blowing carried out with Steam / Air
1962 EGB not by-passed / M / Engine not slowed down
1963 M / E not slowed down & stopped Air suctions / openings not shut-off
1964 M / E Turbochargers' drains not opened after stopping M / E
1965 Boiler water circulating pump stopped
1966 Boundary cooling of EGB not provided
1967 E / Room Bilges (flooding due to water from Boundary cooling) not attended to /
cleared, Other Equipment not safe-guarded
1968 EGB doors opened too quickly to fight fire
1969 After Extinguishing, due care not taken while opening the EGB doors
1970 Due Inspection & cleaning of EGB tube and other parts not done prior re-commissioning
1971 Required Spare-parts and tools not in stock on board
1972 Funnel exhaust condition not checked
1973 EGB pr drop & temp after EGB not checked
1974 Aux boiler Water level not checked
1975 M / E & A / E Jkt water expansion tank levels not checked
1976 M / E & A / E running condition / load / parameters not checked, Stand-by arrangement
not confirmed
1977 Fuel tanks not drained for water
1978 Air line & Air bottle not drained of water
1979 ER / Steering room bilge levels not monitored
1980 Machinery oil levels not checked / monitored
1981 Oil mist detector not checked
1982 Insufficient electrical power
1983 Status & condition of running machinery not checked before / after taking over
1984 Steering gear not inspected for leaks / condition]

Page 55 of 64
1985 Unusual situation not reported to taking over engineer, e.g. Abnormal sound from
machinery
1986 Changes done to Automation system during watch not handed over. E.g.. Blr not in auto
1987 Too much reliance on remote readouts, local parameters not noted
1988 Critical machinery not having standby ready to start arrangement / handicapped
1989 Standing instructions, notices, night orders not sighted
1990 Parameters of running machinery outside makers prescribed limits
1991 General condition of ER not noted / rounds not taken
1992 Main Engine not stopped upon grounding
1993 Sea suction not changed over from low to high
1994 Sounding pipes , man-hole covers for DB tanks in way of ER not kept closed
1995 Cofferdam & DB tanks (including M / E LO Sump tk) in way of Engine room not sounded
1996 ER Pipe lines not inspected for cracks / ruptures. Leakages from piping systems. Bilges
not monitored for flooding
1997 FO & DO DB bunker tanks not sounded
1998 Steering gear, Rudder, Propeller and other machinery not checked / assessed for
damage
1999 M / E crank web deflections and bearing condition not checked
2000 Stern tube not monitored for oil loss / Ingress of Sea water
2001 M / E foundation bolts not hammer tested
2002 M / E not stopped automatically or otherwise
2003 Bridge & Chief Engineer not informed, Engineers' call alarm not activated.
2004 Standby generator not come on load
2005 Attempt to re-start tripped generator without confirming reason for trip
2006 Purifiers' feed not stopped
2007 Fresh water generator not stopped
2008 Gas / welding plant not shut off
2009 Personnel moving around in the dark without torches
2010 Power tools not switched off
2011 Panic amongst personnel, especially those in enclosed spaces
2012 Naked lights or cigarettes not extinguished
2013 Personnel standing close to machinery moving parts
2014 Personnel trapped in elevator attempting to come out
2015 Corrective action not taken to prevent reoccurrence of blackout
2016 Insufficient maintenance of the Indicator
2017 Insufficient checks of the Indicator
2018 Use of wrong spring for Indicating
2019 Indicating paper not installed / aligned correctly on the drum

Page 56 of 64
2020 Indicator valves leaky

2021 Indiactor valve not blown through before connecting the Indicator
2022 Indicator drive gear / drive, on camshaft, faulty
2023 Personal safety precautions not adhered to
2024 Starting of compressor not blocked
2025 Relevant Compressor not depressurized and isolated from air bottle
2026 Chain block / lifting equipment in poor condition
2027 Slippery area around compressor tray
2028 Improper visual inspections and checks
2029 Unloader not overhauled or checked for proper operation
2030 Not tried out in the presence of a responsible person
2031 Hot surfaces insufficiently shielded
2032 Leaving engine running unattended after major overhaul
2033 Alarms and trips inoperational
2034 Wrong generator offloaded during change over
2035 Running on low load on heavy oil
2036 Taking oil samples on Running engine
2037 Incorrect Inspection / testing / Calibration of Exhaust Valve / parts
2038 Leaking hot fuel oil
2039 Improper handling and / or storage of critical components
2040 Incorrect Inspection & testing of Fuel valves / Assembly / Installation
2041 Work area / Engine parts / tools slippery
2042 Incorrect Inspection & assessment of Cyl head condition
2043 Unfavourable weather conditions, ship rolling & pitching / induced vibrations
2044 Lack of proper training / experience to overhaul, PPE not worn
2045 Maintenance manual not referred to for correct procedure for grinding
2046 Low temperature for
2047 Cargo leakage (Hazardous atmosphere)
2048 Unsafe work practice
2049 Fall of ice blocks below manifold chickson or pipelines
2050 Manifold area slippery
2051 Tankwise loadable quantity improper
2052 Spillage due to arm fracture, ship's lines fracture, cargo tank leakage.
2053 Failure of sounding gauge, remote readouts, cargo P / P, compressors, vapouriser,
2054 High level, over pressure in tank or lines, under pressure in tanks and lines,
2055 Structural damage due to excessive stresses, excessive list or trim, reliability of
loadicator, overloading

Page 57 of 64
2056 Improper, moorings

2057 Gas / Liquid leakage (Cryogenic burns)
2058 Moving Chicksan
2059 Leakage
2060 Poor communication
2061 Using wrong gasket
2062 Slipping surfaces
2063 Pump running dry
2064 Thermal shock due to Inadequate quantity of coolant
2065 Leakages
2066 Gas line leakage on deck
2067 Gas line leakage in engine room
2068 Gas detection in engine room hood not working
2069 Unfriendly environment in compressor room (Noise, Icing, Slippery)
2070 Insufficient pressure of gas
2071 Fall from height due to unsafe work practices
2072 Drop of painting and chipping equipment
2073 Damage to steel (hole)
2074 Working at heights
2075 Tools not Attached and fall from height
2076 Sudden increased of wind force
2077 Current force underestimated
2078 Mechanical failure of machinery
2079 Operational misjudgement
2080 Enclose space hazards
2081 Fall from height (from ladder)
2082 Ladder and railings in poor conditions or detached.
2083 Lights not working (Darkness)
2084 Physical fitness for the job (Too fat or too weak)
2085 Slippery area
2086 Enclosed space hazards
2087 Ladders / railings in poor condition / detached
2088 Slip / fall from height or at same level.
2089 Fall of tools from heights
2090 Toxic / Explosive gases entry into E / R
2091 Toxic / Explosive gases entry into accommodation
2092 Human Error, Fatigue

Page 58 of 64
2093 Lifting heavy object

2094 Improper securing of grating
2095 Unguarded work area
2096 Fall from height (Unsafe work practices)
2097 Sudden increase of wind force
2098 poor gratings or Poor lighting
2099 Working on the height
2100 Equipment reliability Accidental Lifting
2101 Does not resit after lifting
2102 DCP released or equipment damaged
2103 Inhalation of span gas
2104 span gas Leaks
2105 High pressure in the cargo line
2106 High position of the valves
2107 Use of incorrect tools
2108 Equipment reliability (calibrator)
2109 rupture of cargo line
2110 leakages during Pre testing
2111 Unsafe work practices (chipping / painting W / O PPE)
2112 Human error (using wrong gaskets, not tightening all nuts / bolts of incorrect size)
2113 Maintaining correct size / rating reducers required on board
2114 Working at a height
2115 Skin / eye contact with gas
2116 Damaged vent stack (E.g. loose wire stays, resulting in heavy vibration and crack the
base)
2117 Non-maintenance of drain / wire stays etc.
2118 Access to the v / v
2119 Inhalation of harmful substances
2120 Boiler hood integrity & boiler hood fan maintenance
2121 Failure to maintain & test the Main Gas Valve Safety Chain
2122 Failure to maintain boiler gas hood gas detection equipment
2123 Failure to observe strict cleanliness & necessary measures to prevent any foreign object
/ s from falling into open equipment
2124 Failure to purge pipelines with nitrogen before commencement of any inspection / work
2126 Door packing damaged during assembly, or assembled with wrong packing
2127 Floor plates , Hand rails removed

Page 59 of 64
2128 Floor plates, Hand rails removed

2129 Lifting Equipment / Transport to / from workshop
2130 Piping system not isolated
2131 Presence of Steam / Vacuum / Hot Water
2132 Steam not vented or Vacuum unbroken

2133 Working at heights & from stagings
2134 Assembly using incorrect material for gaskets
2135 Chain block / lifting equipment to hang / transport the manhole door
2136 Presence of soot, slag or scale on heat transfer surfaces
2137 Steam, Hot Water, Vacuum existing within drum / s
2138 Chain block / lifting equipment to transport mountings to the workshop
2139 Presence of steam / hot water
2140 Steam not vented
2141 Testing of safety valve setting
2142 Failure to isolate from steam, vacuum, lub oil as required by work in hand
2143 Failure to observe strict cleanliness & necessary measures to prevent any foreign object
/ s from falling into open equipment - in particular gearbox
2144 Cover bolts insufficiently / over tightened
2145 Cover gasket not checked
2146 Drain and vent left open
2147 heater casing not vented prior re-commissioning
2148 heater not isolated
2149 heater not tested before putting into service
2150 Improper visual inspections and checks during & after overhaul
2151 Lack of training / experience to overhaul, responsible person absent
2152 Not following the specified torques, clearances as specified in the manual while boxing
back
2153 Use of incorrect materials and spares for gaskets
2154 Valves leaking
2155 Testing overspeed trip
2156 Boiler steam side not isolated
2157 Cleaning door opened without sufficient time to cool down.
2158 Drain line for water to soot collecting tank choked
2159 Failure to check soot blower nozzle arc alignments
2160 Miss-handling of the high pressure cleaning equipment
2161 Presence of hot surfaces, soot

Page 60 of 64
2162 Soot / water entering eyes

2163 Miss-handling of cleaning equipment
2164 Presence of hot surfaces & possibly soot
2165 Soot / scale / water entering eyes
2166 Steam side not isolated
2167 Condenser not depressurized & drained
2168 Condenser not isolated
2169 Condenser not tested before putting into service
2170 Condenser water boxes not vented prior re-commissioning
2171 Electric equipment in the vicinity not protected from water spray, splash & / or ingress
2172 Water box vent left open during isolation & draining procedure
2173 Cooler not tested before putting into service
2174 Failure to appreciate that Static Electricity can exist in & near High Voltage equipment &
switchboards - even though main High Voltage circuits are isolated
2175 Failure to isolate at local switchboards, place notices & secure against inadvertent
restoration of supply
2176 Failure to maintain locking procedure for High Voltage Switchboard Cabinets
2177 Cables & motor not earthed properly
2178 Improper tightening / locking of nuts, bolts
2179 Not conducting low voltage test after motor maintenance
2180 Not testing interlocks & alarms
2181 Proper clearances / coupling alignment not maintained during overhaul
2182 Isolating valves, diver placed shipside plug or blanking plate leaking
2184 Lifting equipment, transport to / from workshop
2185 Sea valve & associated pipelines not depressurized & drained
2186 Sea valves & associated pipelines not isolated
2187 Failure to support weight of condenser + contents in any tube leakage test using
fluorescent dye + condensate fill
2188 Failure to remove condenser supports after a tube leakage test & proceed to raise
vacuum with supports in place
2189 Detector by passed
2190 Main alarm silenced for testing / maintenance work and not reset
2191 Defective detector not identified
2192 Zone isolated and not reset after hot work
2193 M / E Turning gear not engaged.
2194 M / E Starting air not blocked

Page 61 of 64
2195 M / E Indicator cocks not open.

2196 EGBoiler water Circ. Pump stopped immediately / soon after Stopping M / E
2197 EGBoiler steam side not isolated, Circ. Pumps not 'locked-off'
2198 EGBoiler manhole covers (gas side) opened soon after stopping M / E
2199 Hot surfaces of EGB tubes and casing
2200 PPE not worn by working personnel
2201 EGB wash water drain tank not empty
2202 EGB wash water drain tank corroded & leaky
2203 EGB wash water tank not supplemented with alkaline chemical to minimise corrosion
2204 EGB wash water drain pipe choked with soot
2205 Overlooking safety precautions for entry into EGB (gas side) Or while inside Gas-side.
2206 Incomplete Inspection & / or assessment of Exhaust Boiler condition
2207 Detached Soot not removed from the EGB floor
2208 Manhole doors not re-instated / gaskets not checked for good condition
2209 Only One D / G running Only T / G (or S / G) on load
2210 Precaution against Oil pollution not observed, Oil record book not completed
2211 Aux. Boiler not tried out for satisfactory operation
2212 Sea suction filter not changed over to High sea suction.
2213 Alarm system not 'function checked'.
2214 Cyl lubrication not increased for manoeuvering Rpm
2215 Engine Parameters not maintained (temp'rs / pressures / Scav air temp'r)
2216 Engine room left unmanned
2217 Routine after F.W.E. not carried out
2218 Oil Mist detector not checked for indication of the affected crank-case unit
2219 M / E not slowed down, affected unit not cut off (in case Engine cannot be stopped)
2220 M / E not slowed down & stopped
2221 Personnel standing in the vicinity of the crankcase doors / relief valves
2222 Engine LO pump stopped immediately after stopping M / E
2223 Overlooking safety precautions for C / case entry and / or while inside crankcase.
2224 Incorrect / Incomplete Inspection & assessment of crankcase condition
2225 Tools not removed from crankcase
2226 Ship staff (Engine & Navigation) not familiar with rough weather precautions with ref. to
ship & Engine safety
2227 Engine Rpm not reduced
2228 Load on Engine not reduced
2229 M / E tripping on overspeed
2230 Ship staff not familiar with restarting procedure after overspeed trip

Page 62 of 64
2231 Repeated, quick, Clogging Filters for fuel oil, lubricating oil
2232 Movement of loose equipment / machinery parts in ER
2233 Keeping Engine room unmanned during rough weather
2234 Personal tripping and falling
2235 Excessive horizontal distance between monorail and stores on jetty
2236 Communication failure / misinterpretation of order
2237 Inexperienced / untrained personnel and / or Unsafe work practices
2238 Unsafe / slippery / wet surfaces
2239 Excessive Weight on Crane
2240 Slippery surface on car decks
2241 Vessel movement (rolling / pitching)
2242 Struck by low beams on car deck
2243 Main ramp angle / cleanliness Internal ramp
2244 Personnel straying into route of vehicle
2245 Excessive driving speeds
2246 Driving without dipped head lights
2247 Closing / Opening gas tight doors without warning
2248 Inappropriate stowage
2249 Improper / Inadequate lashings
2250 Free surface effect
2251 Blocked drain scuppers
2252 Failure of pump / eductor
2253 Breakage of wire ropes
2254 Failure of ramp support hinges
2255 Failure / Improper setting of limit switches
2256 Poor control of ramp lowering speed due to inexperience
2257 Failure of hydraulic locks / securing mechanism
2258 Rupture of hydraulic hose
2259 Reduction of GM below safe levels
2260 Overflow of water into car decks when ballasting (through open sounding pipe / leaking
air vent)
2261 Overflow of water into car decks through leaking tank-manholes
2262 Excessive stresses, high Bending moments and sheari
2264 Vessel becoming excessively light.
2265 Aft draft below minimum allowed for propeller imme
2266 Bow draft below allowed minimum bow draft.
2267 Loss of suction to cooling water systems.

Page 63 of 64
2268 Over / under pressurization of tanks.

2269 Ballast valve hydraulics failure.
2270 Overflow of water on deck.

Page 64 of 64

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Quality Assurance into the

21st Century and beyond

Change No. And Description Date of Date of Initials Signature

Change No.1 01 Jan

Change No.2 01 Apr

Change No. 3 01 Sep

CONTROLLED Revision: 01 Aug 2012

Change No. And Description Date of Date of Initials Signature

CONTROLLED Revision: 01 Aug 2012

Change No. And Description Date of Date of Initials Signature

CONTROLLED Revision: 01 Aug 2012

Change No. And Description Date of Date of Initials Signature

Change No. 9 01 Sep

Change No. 10 01 Dec

Change No. 11 01 Jan

Change No. 13 01 Mar

Change No. 15 01 Jul

CONTROLLED Revision: 01 Aug 2012

Change No. And Description Date of Date of Initials Signature

Change No. 16 01 Sep

Change No. 17 01 Jan

Change No. 18 01 Apr

Change No. 19 01 Jun

Change No. 20 02 Jun

Change No. 21 01 Jul

Change No. 22 01 Sep

Change No. 23 01 Jan

CONTROLLED Revision: 01 Aug 2012

Change No. And Description Date of Date of Initials Signature

Change No. 24 28 Feb

Change No. 25 01 Mar

Change No. 26 01 Apr

Change No. 27 01 May

Change No. 28 23 Jun

Change No. 29 30 Jun

Change No. 30 01 Apr

Change No. 31 21 Jun

CONTROLLED Revision: 01 Aug 2012

Change No. And Description Date of Date of Initials Signature

Change No. 32 01 Jul

Change No. 33 01 Aug

Change No. 34 08 Aug

CONTROLLED Revision: 01 Aug 2012

PART A MAIN SYSTEM MANUAL DOCUMENTS

001 Introduction and Profile 1st Apr 2012

002 Company Declaration and Scope 1st Jan 2011

003 Normative Reference 1st Sep 2010

004 Terms, Definitions and Abbreviations 1st Jan 2011

005 HSSEQ Management System Documentation 1st Apr 2012

006 Management Commitment, Responsibilities and 1st Jul 2012

007 Company Objectives and Policies 1st Apr 2012

008 Planning 1st Apr 2012

009 Communication 1st Jun 2010

010 Management Review 1st Jul 2010

011 Provision of Resources 1st Apr 2012

012 Facilities and Work Environment Onboard 1st Apr 2012

013 Vessel Operations 1st Jun 2010

014 Customer Related Procedures 1st Apr 2012

015 Purchasing, Cost Control and Accounting 1st Jan 2010

016 Technical Support 1st Apr 2012

017 Measurement, Analysis and Improvement 1st Jan 2011

018 Certification, Verification and Control 2nd Jun 2010

019 Emergency Preparedness 1st Jan 2011