ANNUAL COMPLIANCES FOR PRIVATE LIMITED COMPANIES (OTHER THAN SMALL COMPANY)

S.No Form Relevant Criteria Purpose Due Date

Section &
Rules
1. MBP-1 184(1) All Private Limited Disclosure of At the First
Companies Interest in other Board Meeting
entities by all the of the Financial
Directors. Year
2. DIR - 8 164(2) All Private Limited Disclosure of Non At the First
Companies Disqualification by Board Meeting
all the Directors. of the Financial
Year
3. AOC - 4 137 All Private Limited Filing of Financial 30 days from
Companies Statements the date of
AGM.
4. AOC – Rule 3 Private Limited Companies Filing of Financial 30 days from
4(XBRL) Companies having Paid –Up Capital of Rs. Statements the date of
(Filing of 5 Crores and Turnover of Rs. AGM.
Documents 100 Crores.(Exempt for
and Forms in NBFC, Banking, Insurance
Extensible and Electricity Companies)
Business
Reporting
Language)
Rules, 2015
5. MGT - 92 All Private Limited Annual Return 60 days from
7 Companies the date of AGM
6. DIR – 3 S. All Directors of Private KYC of all Directors 30th April of
KYC 152/153/154 Limited Companies required by MCA every financial
and Rule year. But, for
11&12A of the FY 2017 -
Companies 2018 on or
(Appointment before 31st
& August 2018.
Qualification
of Directors)
Rules, 2014
 EVENT BASED COMPLIANCES
S.No. Purpose Form Time Limit
1. Change in Directors DIR – 12 30 days from the date of
Occurrence of event
2. Increase in Authorized Share Capital SH - 7 30 days from the date of
Occurrence of event
3. Private Placement PAS – 3, GNL – 2 and 30 days from the date of
MGT – 14. Occurrence of event.
4 Allotment of Shares PAS - 3 30 days from the date of
Occurrence of event
5 Change in Registered Office INC - 22 15 days from the date of
Occurrence of event.
6 Creation and Modification of Charge CHG - 1 30 days from the date of
Occurrence of event. (Upto
300 days with Additional
Fees).
7 Satisfaction of Charge CHG - 4 30 days from the date of
Occurrence of event.
8 Condonation in Delay: Creation/ CHG - 8 No Specific Time Limit.
Modification/Satisfaction of Charge
9 Filing of Resolutions and MGT - 14 30 days from the date of
Agreements with Registrar. Occurrence of event.
10 Change of Name of Company INC – 24, MGT – 14. As per the Relevant
Procedure.
11 Change of Registered Office of the INC – 23, INC – 26, GNL – As per the Relevant
Company from One State to Another 1, MGT – 14, INC – 28 Procedure.
and INC – 22.
12 Appointment of Auditor. ADT - 1 30 days from the date of
Occurrence of event.
13 Appointment of Company Secretary DIR – 12 [CS is to be 30 days from the date of
appointed when Paid Up Occurrence of event
Cap is Rs. 5 Crore or
more]
14 Intimation of Change in Details of DIR – 6 to be filed by the 30 days from the date of
Directors to Central Government Directors Occurrence of event.
15 Declaration of Beneficial Interest in MGT - 6 30 days from the date of
Shares. Occurrence of event
16 Notice of Address at which Books of AOC - 5 7 days from the date of
Accounts are maintained Occurrence of event.
17 Notice of Resignation of Director. DIR – 11 to be filed by 30 days from the date of
the Directors Occurrence of event.
 REGISTERS TO BE MAINTAINED
S.No. Purpose Form
1 Register of Members MGT- 1
2 Foreign register of members, MGT – 3
Debenture Holders other security
holders or beneficiary residing outside
india
3 Register of renewed and duplicate SH - 2
share certificate
4 Register of Sweat Equity Shares SH – 3
5 Register of Transfer and Transmission SH – 6
of Shares
6 Register of Shares or Securities bought SH – 10
back
7 Register of loan, investment and SH – 12
guarantee
8 Register of Charges CHG-7
9 Register of Loans, Guarantee, Security MBP – 2 [Not Applicable to a
and Acquisition made by the Banking/Insurance/Housing Finance/NBFCs registered
Company. with RBI and providing Loan/Guarantee/Security in the
Ordinary Course of Business.]
10 Register of Investments not held by MBP – 3
the Company in its own name.
11 Register of contract or arrangement in MBP – 4
which directors are interested
12 Register of Director and KMP To maintain as per the points/ format given in Rule 17
of Companies (Appointment & Qualification of
Directors) Rules, 2014
13 Register of deposits If applicable, to maintain as per the points/ format
given in Rule 14 of Companies Acceptance of Deposits
Rules 2014
14 Share Certificate SH – 1
15 Securities Transfer/Transmission SH - 4