JMS Manuscripts

Author Guide

TABLE OF CONTENTS
Registering with a Journal ............................................................................................................................. 3

Viewing and Changing your Profile ............................................................................................................... 4

Resetting your Password .............................................................................................................................. 5

Logging In ...................................................................................................................................................... 6

The Author User Home Page ........................................................................................................................ 7

The Manuscript Submission Process............................................................................................................. 8

STEP 1 – Types of Submissions.................................................................................................................. 9

STEP 2 – Title and Abstract ..................................................................................................................... 11

STEP 3 – File Upload ................................................................................................................................ 12

STEP 4 – Add Authors.............................................................................................................................. 13

STEP 5 – Add Reviewers .......................................................................................................................... 15

STEP 6 – Manuscript Details ................................................................................................................... 16

STEP 7 – Quick Track ............................................................................................................................... 16

STEP 8– Preview ...................................................................................................................................... 19

The Abstract Submission Process ............................................................................................................... 21

STEP 1 – Types of Submissions................................................................................................................ 22

STEP 2 – Title and Abstract ..................................................................................................................... 24

 STEP 3 – File Upload ................................................................................................................................ 24

STEP 4 – Add Authors.............................................................................................................................. 26

STEP 5 – Tentative Date .......................................................................................................................... 28

STEP 6– Preview ...................................................................................................................................... 29

The Proposal Submission Process ............................................................................................................... 31

STEP 1 – Types of Submissions................................................................................................................ 31

STEP 2 – Title and Abstract ..................................................................................................................... 33

STEP 3 – File Upload ................................................................................................................................ 34

STEP 4 – Add Authors.............................................................................................................................. 35

STEP 5– Preview ...................................................................................................................................... 37

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Registering with a Journal

Figure: Register

Unregistered visitors to a journal can normally register as an Author, and/or Reviewer.

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To register with a journal, click the Register link on the topmost navigation bar, select the
journal you want to register with if asked, and fill out the ensuing form. You will not be able to
self-register for an Editorial Role (Editor; Section Editor; or Journal Manager); if you need to be
enrolled at that level, ask a current Journal Manager or Site Administrator.

All fields with an asterisk beside them (Username; Password; Repeat Password; First Name; Last
Name; Email; Confirm Email) are mandatory.

Your username and your email address must be unique; furthermore, while you can change your
email address at a later date, you will be unable to change your username.

If you want to register in another role within the same journal (for example, if you are already a
Reviewer, but also want to become an Author) you can log in; go to Edit My Profile (under My
Account on your User Home page of that Journal); and check off the checkboxes next to any
available roles, near the bottom of the page.

If you want to unenroll yourself from a journal completely, all you have to do is visit your profile
and uncheck all role checkboxes. If you are enrolled at an editorial level, you will have to ask the
Journal Manager to unenroll you.

Viewing and Changing your Profile

To view and edit your profile, log in and click the Edit My Profile link from your User Home page.
Alternatively, once logged in you can always click the My Profile link from the User Navigation
block on the sidebar, if available. From here, you can update your email address, change your
personal information, or change your password.

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Reset your Password
Reset your password is a simple process if you remember it and just want to change it to
something else: log in, and from your User Home page click the Change My Password link. You
will have to enter your current password, and then your new password twice.

Resetting your password if you have forgotten it is still a simple process, but it takes a few more
steps:

1. Click the Log In link on the topmost navigation bar of home page.
2. Click the Forgot Your Password? Link.
3. Enter your email address in the box provided, and click the Reset Password link. This will
send a confirmation email to your email address (if you do not see an email in your
Inbox, check your spam folder).

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 4. The email will include a link to reset your password: click it, and you should return to the
journal web site.
5. On returning to the journal web site, you should be notified that an email containing a
new password has been sent to your email address. Check for that second email, and use
your new credentials to log into the site.
6. After successfully logging in, you will be asked to immediately change your password.
Enter the emailed password first (Current Password), and then a new, secret password
twice (New Password, Repeat New Password).

Logging In

Once you have received a notification e-mail from the Journal Office containing your username
and password or you have successfully created an account [Click on the link ‘Click Here to goto
User Home.’ is displayed], you can start to use the system.

Go to the Journal’s website. From the main navigation menu at the top of the screen, you will
see a set of menu options. Click on ‘LOGIN’-

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The JMS Log-In screen will be displayed. Enter your username and password in the appropriate
fields. Click on the tab labeled ‘Login’.

The Author User Home Page

After clicking on the Author link on your User Home page of journal, you will be directed to your
Author's User Home page.

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The Author Dashboard is where you begin the manuscript submission process. You can track the
status and view the details of all your manuscripts. The results will display directly below the
dashboard.

The Manuscript Submission Process

To begin the submission process, select the here link in your dashboard’s Author Resources
section:

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STEP 1 – Types of Submissions
Starting the submission ensures that the author understands the journal’s submission rules and
has selected the section of the respective journal.

If author’s submission is for any hot topic then he must select the desired hot topic from the
particular section too.

Move to the next step by pressing the ‘Save and continue’ button.

Note:
A appears next to each Step heading that has been completed correctly according to the
journal’s standards.

A indicates that you are at the current step.

A indicates that the step is yet not completed.

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STEP 2 – Title and Abstract

Submission Type: Select from the dropdown list of choices.

Title: Enter a manuscript title or paste one in.

Running Head: Enter a short title.

Abstract: Enter the abstract.

Keywords: Enter a keyword.

Agency Ref-No: Enter agency ref-No.

Submission Code: Enter a submission code.

Click ‘Save and Continue’ button to continue.

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NOTE: Select to insert any special characters.

STEP 3 – File Upload

In this step you will upload all of your manuscript files.

Upon clicking the radio button (round circle) which is next to Manuscript submission text will enable the
part for which the uploading needs to be done.

Manuscript File Upload: Select Browse to locate a file and select it for upload.

Supplementary/Other Files Upload: Select Browse to locate a file and select it for upload.

File Designation: Select from the drop-down list of choices.

Select Upload button.

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Files display in the My Files Section.

You can change the order of the files and edit details.

You can send files offline. Enter the number of files and select . The page displays fields for the
requested number of files.

Enter a file name/description for each file and select a file designation from the dropdown list.

Click ‘Save and Continue’ button to continue.

STEP 4 – Add Authors

Enter or confirm your name and institution information and add any co-authors and their
information.

NOTE: The journal may have limits set on the number of co-authors you can enter and the
number of institutions per author.

Enter your author information in the fields. If your information is pre-filled, verify it for accuracy.
Select to edit the information.

To add co-author multiple Institutions and Departments, click here link to add additional Institutions
and Departments for an author.

Enter co-author information in the fields. Select to insert any special characters.

Select to add to ‘My Authors List’.

Click ‘Save and Continue’ button to continue.

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STEP 5 – Add Reviewers
Journals require you to add Preferred and/or Non-Preferred Reviewers for your manuscript.

Actions:

Add a Reviewer: Enter information in the fields.

All fields with an asterisk beside them (First name; Last name; Affiliation; Email; Field of interest) are
mandatory.

Select to add as a preferred reviewer for review process or

to add as a non- preferred reviewer for review process.

Reviewers display in ‘My reviewer list’ section. Moreover, these designations display during reviewer
assignment.

Click ‘Save and Continue’ button to continue.

NOTE:

Select to insert any special characters.

Select to edit the information.

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Select to delete the information.

STEP 6 – Manuscript Details

This page includes an area for a cover letter, as well as any other required submission information.

 Cover Letter: If one is required, you can submit a cover letter in one of 3 ways:
1. Type your cover letter in the text field
2. Paste an existing cover letter in to the field
3. You can browse to and attach an existing file.
 Other sections: Complete the fields as indicated.
 Click ‘Save and Continue’ button to continue.

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Review each section carefully for accuracy and completeness.

STEP 7– Quick Track

Select Quick Track Option with Yes or No if you want to avail it or not.

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STEP 8– Preview
Select in the right column to return to that step.

Select View Medline Format to view the Medline format of submission.

You must agree to the terms of the Copyright Notice before continuing.

Select , you will receive a successful submission confirmation along with your manuscript ID
number.

The manuscript Displays in the Submitted Manuscripts column of your dashboard.

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The Abstract Submission Process
To begin the submission process, select the here link in your dashboard’s Author Resources
section:

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STEP 1 – Types of Submissions
Starting the submission ensures that the author understands the journal’s submission rules and
has selected the section of the respective journal.

If author’s submission is for any hot topic then he must select the desired hot topic from the
particular section too.

Move to the next step by pressing the ‘Save and Continue’ button.

Note:
A appears next to each Step heading that has been completed correctly according to the
journal’s standards.

A indicates that you are at the current step.

A indicates that the step is yet not completed.

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STEP 2 – Title and Abstract

Submission Type: Select from the dropdown list of choices.

Title: Enter a manuscript title or paste one in.

Running Head: Enter a short title.

Abstract: Enter the abstract.

Keywords: Enter a keyword.

NOTE: Select to insert any special characters.

Click ‘Save and Continue’ button to continue.

STEP 3 – File Upload

In this step you will upload all of your manuscript files.

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Upon clicking the radio button (round circle) which is next to Abstract submission text will enable the
part for which the uploading needs to be done.

Abstract File Upload: Select Browse to locate a file and select it for upload.

Supplementary/Other Files Upload: Select Browse to locate a file and select it for upload.

File Designation: Select from the drop-down list of choices.

Select Upload button.

Files display in the My Files Section.

You can change the order of the files and edit details.

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You can send files offline. Enter the number of files and select . The page displays fields for the
requested number of files.

Enter a file name/description for each file and select a file designation from the dropdown list.

Click ‘Save and Continue’ button to continue.

STEP 4 – Add Authors

Enter or confirm your name and institution information and add any co-authors and their
information.

NOTE: The journal may have limits set on the number of co-authors you can enter and the
number of institutions per author.

Enter your author information in the fields. If your information is pre-filled, verify it for accuracy.
Select to edit the information.

To add co-author multiple Institutions and Departments, click here link to add additional Institutions
and Departments for an author.

Enter co-author information in the fields. Select to insert any special characters.

Select to add to ‘My Authors List’.

Click ‘Save and Continue’ button to continue.

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STEP 5 – Tentative Date
Journals require you to set submission date for your manuscript.

Click ‘Save and Continue’ button to continue.

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STEP 6– Preview
Review each section carefully for accuracy and completeness.

Select in the right column to return to that step.

Select View Medline Format to view the Medline format of submission.

Select , you will receive a successful submission confirmation along with your Abstract ID
number.

The abstract Displays in the Submitted Manuscripts column of your dashboard.

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The Proposal Submission Process
NOTE: If you want to enroll at an editorial level, you will have to ask the Journal
Manager to enroll you. Only then you will be able to submit Hot topic proposal.

To begin the submission process, select the here link in your dashboard’s Author Resources
section:

STEP 1 – Types of Submissions

Starting the submission ensures that the author understands the journal’s submission rules and
has selected the section of the respective journal.

If author’s submission is for any hot topic then he must select the desired hot topic from the
particular section too.

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Move to the next step by pressing the ‘Save and Continue’ button.

Note:
A appears next to each Step heading that has been completed correctly according to the
journal’s standards.

A indicates that you are at the current step.

A indicates that the step is yet not completed.

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STEP 2 – Title and Abstract

Submission Type: Select from the dropdown list of choices.

Title: Enter a Proposal title or paste one in.

Running Head: Enter a short title.

Abstract: Enter the abstract.

Keywords: Enter a keyword.

Bentham Open Membership No: Enter Member ship no.

NOTE: Select to insert any special characters.

Click ‘Save and Continue’ button to continue.

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STEP 3 – File Upload
In this step you will upload all of your submission files.

Upon selecting the check box which is next to ‘Hot topic Proposal’ text will enable the proposal
submission steps.

Abstract File Upload: Select Browse to locate a file and select it for upload.

Supplementary/Other Files Upload: Select Browse to locate a file and select it for upload.

File Designation: Select from the drop-down list of choices.

Select Upload button.

Files display in the My Files Section.

You can change the order of the files and edit details.

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You can send files offline. Enter the number of files and select . The page displays fields for the
requested number of files.

Enter a file name/description for each file and select a file designation from the dropdown list.

Click ‘Save and Continue’ button to continue.

STEP 4 – Add Authors

Enter or confirm your name and institution information and add any co-authors and their
information.

NOTE: The journal may have limits set on the number of co-authors you can enter and the
number of institutions per author.

Enter your author information in the fields. If your information is pre-filled, verify it for accuracy.
Select to edit the information.

To add co-author multiple Institutions and Departments, click here link to add additional Institutions
and Departments for an author.

Enter co-author information in the fields. Select to insert any special characters.

Select to add to ‘My Authors List’.

Click ‘Save and Continue’ button to continue.

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STEP 5– Preview
Review each section carefully for accuracy and completeness.

Select in the right column to return to that step.

Select View Medline Format to view the Medline format of submission.

Select , you will receive a successful submission confirmation along with your Abstract ID
number.

The proposal Displays in the ‘Submitted Manuscripts’ column of your dashboard.

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