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steps to publishing in a scientific journal

Before you hit “submit,” here’s a checklist (and pitfalls to avoid)
By Aijaz A. Shaikh Posted on April
(https://www.printfriendly.com)
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As scholars, we strive to do high-quality

research that will advance science. We
come up with what we believe are
unique hypotheses, base our work on
robust data and use an appropriate
research methodology. As we write up
our findings, we aim to provide
theoretical insight, and share theoretical
and practical implications about our
work. Then we submit our manuscript
for publication in a peer-reviewed
journal.
For many, this is the hardest part of

research.
In my seven years of research and

teaching, I have observed several
shortcomings in the manuscript
preparation and submission process
that often lead to research being rejected
for publication. Being aware of these
shortcomings will increase your chances
of having your manuscript published Aijaz Shaikh, a doctoral candidate at the Jyväskylä University School
and also boost your research profile and of Business and Economics in Finland, on the shore of Kauai Island,
career progression. SEARCH
Hawaii, after presenting a research MENU
paper at a conference there.
In this article, intended for doctoral

students and other young scholars, I identify common pitfalls and offer helpful solutions to
prepare more impactful papers. While there are several types of research articles, such as
short communications, review papers and so forth, these guidelines focus on preparing a
full article (including a literature review), whether based on qualitative or quantitative
methodology, from the perspective of the management, education, information sciences and
social sciences disciplines.
Writing for academic journals is a highly competitive activity, and it’s important to
understand that there could be several reasons behind a rejection. Furthermore, the journal
peer-review process is an essential element of publication because no writer could identify
and address all potential issues with a manuscript.
. Do not rush submitting your article for publication.
In my first article for Elsevier Connect – “Five secrets to surviving (and thriving in) a PhD
program (https://www.elsevier.com/connect/ -secrets-to-surviving-and-progressing-in-a-
phd-program)” – I emphasized that scholars should start writing during the early stages of
your research or doctoral study career. This secret does not entail submitting your
manuscript for publication the moment you have crafted its conclusion. Authors sometimes
rely on the fact that they will always have an opportunity to address their work’s
shortcomings after the feedback received from the journal editor and reviewers has
identified them.
A proactive approach and attitude will reduce the chance of rejection and disappointment.
In my opinion, a logical flow of activities dominates every research activity and should be
followed for preparing a manuscript as well. Such activities include carefully re-reading your
manuscript at different times and perhaps at different places. Re-reading is essential in the
research field and helps identify the most common problems and shortcomings in the
manuscript, which might otherwise be overlooked. Second, I find it very helpful to share my
manuscripts with my colleagues and other researchers in my network and to request their
feedback. In doing so, I highlight any sections of the manuscript that I would like reviewers
to be absolutely clear on.
. Select an appropriate publication outlet.
Elsevier Publishing Campus

I also ask colleagues about the most (http://www.publishingcampus.com)The
appropriate journal to submit my Elsevier
manuscript to; finding the right journal SEARCH Publishing MENU
for your article can dramatically Campus

improve the chances of acceptance and (http://www.publ
ensure it reaches your target audience. ishingcampus.c
om) is a free
Elsevier provides an innovative Journal online platform
Finder that provides
(http://journalfinder.elsevier.com) lectures,
search facility on its website. Authors interactive
enter the article title, a brief abstract and training and professional advice on a wide
the field of research to get a list of the range of topics, from the fundamentals of
most appropriate journals for their publishing to broader issues like gender in
article. For a full discussion of how to research and open science. Researchers can
select an appropriate journal see Knight register for training courses, learn from
and Steinbach ( ). leaders in research and publishing, and
take part in topical debates. For every
Less experienced scholars sometimes module or seminar completed, researchers
choose to submit their research work to are recognized for their efforts with an
two or more journals at the same time. awarded certificate
Research ethics and policies of all (https://www.publishingcampus.elsevier.co
scholarly journals suggest that authors m/view.cfm?page_id= ).
should submit a manuscript to only one
journal at a time. Doing otherwise can
cause embarrassment and lead to
copyright problems for the author, the university employer and the journals involved.
. Read the aims and scope and author guidelines of your target journal carefully.
Once you have read and re-read your manuscript carefully several times, received feedback
from your colleagues, and identified a target journal, the next important step is to read the
aims and scope of the journals in your target research area. Doing so will improve the
chances of having your manuscript accepted for publishing. Another important step is to
download and absorb the author guidelines and ensure your manuscript conforms to them.
Some publishers report that one paper in five does not follow the style and format
requirements of the target journal, which might specify requirements for figures, tables and
references.
Rejection can come at different times and in different formats. For instance, if your research
objective is not in line with the aims and scope of the target journal, or if your manuscript is
not structured and formatted according to the target journal layout, or if your manuscript
does not have a reasonable chance of being able to satisfy the target journal’s publishing
expectations, the manuscript can receive a desk rejection from the editor without being sent
SEARCHmaking them feel
out for peer review. Desk rejections can be disheartening for authors, MENU
they
have wasted valuable time and might even cause them to lose enthusiasm for their research
topic. Sun and Linton ( ), Hierons ( ) and Craig ( ) offer useful discussions on the
subject of “desk rejections.”
. Make a good first impression with your title and abstract.
The title and abstract are incredibly important components of a manuscript as they are the
first elements a journal editor sees. I have been fortunate to receive advice from editors and
reviewers on my submissions, and feedback from many colleagues at academic conferences,
and this is what I’ve learned:
• The title should summarize the main theme of the article and reflect your contribution to
the theory.
• The abstract should be crafted carefully and encompass the aim and scope of the study;
the key problem to be addressed and theory; the method used; the data set; key findings;
limitations; and implications for theory and practice.
Dr. Angel Borja goes into detail about these components in “ steps to structuring a science
paper editors will take seriously (https://www.elsevier.com/connect/ -steps-to-structuring-
a-science-paper-editors-will-take-seriously).”
. Have a professional editing firm copy-edit (not just proofread) your manuscript,
including the main text, list of references, tables and figures.
The key characteristic of scientific writing is clarity. Before submitting a manuscript for
publication, it is highly advisable to have a professional editing firm copy-edit your
manuscript. An article submitted to a peer-reviewed journal will be scrutinized critically by
the editorial board before it is selected for peer review. According to a statistic shared by
Elsevier (https://www.elsevier.com/connect/how-elseviers-webshop-is-helping-authors-
avoid-rejection), between percent and percent of articles submitted to Elsevier journals
are rejected before they even reach the peer-review stage, and one of the top reasons for
rejection is poor language. A properly written, edited and presented text will be error free
and understandable and will project a professional image that will help ensure your work is
taken seriously in the world of publishing. On occasion, the major revisions conducted at
the request of a reviewer will necessitate another round of editing.
Authors can facilitate the editing of their manuscripts by taking precautions at their end.
These include proofreading their own manuscript for accuracy and wordiness (avoid
unnecessary or normative descriptions like “it should be noted here” and “the authors
believe) and sending it for editing only when it is complete in all respects and ready for
publishing. Professional editing companies charge hefty fees, and it is simply not financially
viable to have them conduct multiple rounds of editing on yourSEARCH MENU
article. Applications like the
spelling and grammar checker in Microsoft Word or Grammarly are certainly worth
applying to your article, but the benefits of proper editing are undeniable. For more on the
difference between proofreading and editing, see the description in Elsevier’s WebShop
(http://webshop.elsevier.com/proofreading-or-editing) .
. Submit a cover letter with the manuscript.
Never underestimate the importance of a cover letter addressed to the editor or editor-in-
chief of the target journal. Last year, I attended a conference in Boston. A “meet the editors”
session revealed that many submissions do not include a covering letter, but the editors-in-
chief present, who represented renewed and ISI-indexed Elsevier journals, argued that the
cover letter gives authors an important opportunity to convince them that their research
work is worth reviewing.
Accordingly, the content of the cover letter is also worth spending time on. Some
inexperienced scholars paste the article’s abstract into their letter thinking it will be
sufficient to make the case for publication; it is a practice best avoided. A good cover letter
first outlines the main theme of the paper; second, argues the novelty of the paper; and
third, justifies the relevance of the manuscript to the target journal. I would suggest limiting
the cover letter to half a page. More importantly, peers and colleagues who read the article
and provided feedback before the manuscript’s submission should be acknowledged in the
cover letter.
. Address reviewer comments very carefully.
Editors and editors-in-chief usually couch the acceptance of a manuscript as subject to a

“revise and resubmit” based on the recommendations provided by the reviewer or reviewers.
These revisions may necessitate either major or minor changes in the manuscript.
Inexperienced scholars should understand a few key aspects of the revision process. First, it
important to address the revisions diligently; second, is imperative to address all the
comments received from the reviewers and avoid oversights; third, the resubmission of the
revised manuscript must happen by the deadline provided by the journal; fourth, the
revision process might comprise multiple rounds.
The revision process requires two major documents. The first is the revised manuscript
highlighting all the modifications made following the recommendations received from the
reviewers. The second is a letter listing the authors’ responses illustrating they have
addressed all the concerns of the reviewers and editors. These two documents should be
drafted carefully. The authors of the manuscript can agree or disagree with the comments of
the reviewers (typically agreement is encouraged) and are not always obliged to implement
their recommendations, but they should in all cases provide a well-argued justification for
their course of action. SEARCH MENU
Conclusion
Given the ever increasing number of manuscripts submitted for publication, the process of
preparing a manuscript well enough to have it accepted by a journal can be daunting. High-
impact journals accept less than percent of the articles submitted to them, although the
acceptance ratio for special issues or special topics sections is normally over percent.
Scholars might have to resign themselves to having their articles rejected and then
reworking them to submit them to a different journal before the manuscript is accepted.
The advice offered here is not exhaustive but it’s also not difficult to implement. These
recommendations require proper attention, planning and careful implementation; however,
following this advice could help doctoral students and other scholars improve the likelihood
of getting their work published, and that is key to having a productive, exciting and
rewarding academic career.
Acknowledgements
I would like to thank Professor Heikki Karjaluoto, Jyväskylä University School of Business
and Economics for providing valuable feedback on this article.
References
• Sun, H., & Linton, J. D. ( ). Structuring papers for success: Making your paper more like
a high impact publication than a desk reject
(http://www.sciencedirect.com/science/article/pii/S ) , Technovation.
• Craig, J. B. ( ). Desk rejection: How to avoid being hit by a returning boomerang
(http://epublications.bond.edu.au/business_pubs/ ) , Family Business Review.
• Hierons, R. M. ( ). The dreaded desk reject
(http://onlinelibrary.wiley.com/doi/ . /stvr. /full) , Software Testing, Verification and
Reliability.
• Borja, A ( ): steps to structuring a science paper editors will take seriously
(https://www.elsevier.com/connect/ -steps-to-structuring-a-science-paper-editors-will-
take-seriously), Elsevier Connect
• Knight, L. V., & Steinbach, T. A. ( ). ↓ Selecting an appropriate publication outlet: a
comprehensive model of journal selection criteria for researchers in a broad range of
academic disciplines
(http://www.humfak.umu.se/digitalAssets/ / _fadcubkursht .pdf ) , International
SEARCH MENU
Journal of Doctoral Studies.
• Tewin, K. ( ). How to Better Proofread An Article in Simple Steps
(http://www.shoutmeloud.com/ -ways-to-better-proofread-an-article.html) ,
• Day, R, & Gastel, B: ↓ How to write and publish a scientific paper
(http://www.physiology.sdu.edu.cn/new/upload/ .pdf ) . Cambridge University
Press ( )
Elsevier Connect Contributor

Aijaz A. Shaikh (https://www.jyu.fi/jsbe/yhteystiedot/jsbe-faculty/shaikh-aijaz) is a final-year
doctoral candidate in marketing at the Jyväskylä University School of Business and
Economics (http://www.jyu.fi/jsbe/en) in Finland. He earned his MSc from an AACSB
accredited Hanken School of Economics (http://www.hanken.fi/sv) in Finland and has more
than years of professional, teaching, and research experience. His primary research
interests include both qualitative and quantitative studies in the broader area of consumer
behaviour, mobile banking, Internet banking, payment systems, and social media. He has
published in the Elsevier journals Computers in Human Behavior and Telematics and Informatics
and other refereed journals such as the Journal of Financial Services Marketing, the International
Journal of E-Business Research and the International Journal of Electronic Finance.
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Elnaz Siami • 2 years ago

Where article like this should be posted?
△ ▽ • Reply • Share ›
Alison Bert Elsevier Admin > Elnaz Siami • 2 years ago

Hi Elnaz,
I'm the editor-in-chief of Elsevier Connect. I think you're asking about where to submit scientific
articles. At Elsevier, each journal has a homepage with a Guide for Authors and a "Submit your
paper" button taking you to the online submission system. You can find our journals here:
https://www elsevier com/jo Other publishers should have a similar set-up I hope I answered
https://www.elsevier.com/jo... Other publishers should have a similar set up. I hope I answered
your question.
Alison
SEARCH MENU
1△ ▽ • Reply • Share ›
Elnaz Siami > Alison Bert • 2 years ago

Dear Ms Bert.
Thanks for your reply. I was interested in writing for Elsevier Connect Indeed. I think I
found the answer and I should contact you via Elsevier_Connect@elsevier.com. We had
a great experience to share and I will contact you soon.
Regards!
Alison Bert Elsevier Admin > Elnaz Siami • 2 years ago

Thank you, Elnaz. I'll look for your email.
Sajad Abdali > Alison Bert • 7 months ago

Dear Ms Bert.
Hi I want to publish my journal in Elsevier can I
syamsul arifin • 2 years ago

Ok and thank, Mr. Aijaz Shaikh.
The high quality reseach in saint - tehnology is difference in a social saint so practicum in laboratory had
a basic phenomena, that will to publish to international, language is number 2, the fact is number ONE.
Salom
Syamsul Arifin...
Aijaz Shaikh > syamsul arifin • 2 months ago

I can understand your point. Please share some good ideas for the benefit of the readership that
how to manage the scientific publication successfully in your field of research. Thanks
Ali Haider Saleem • 2 years ago

Jazak ALLAH for suggestions Mr. A.A. Sheikh.
Aijaz Shaikh > Ali Haider Saleem • 2 months ago

Grateful:)
Satish Tekale • 2 years ago

It is important information for early stage researchers. Thank you for provide valuable information.
Aijaz Shaikh > Satish Tekale • 2 months ago

Aijaz Shaikh > Satish Tekale • 2 months ago
Thanks Satish...
△ ▽ • Reply • Share › SEARCH MENU
Junaid Ahmad • 2 years ago

Worth To Read and Implement Blog.
Aijaz Shaikh > Junaid Ahmad • 2 months ago

Thank you Junaid. Wish you good luck with your research projects.
Saad Motahhir • 2 years ago

Thank you
Avinash Advani • 2 years ago

This article is very knowledgeable and author has deeply pointed step by step. I am very thankful to
author who shared this article.
Aijaz Shaikh > Avinash Advani • 2 months ago

Thanks Avinash for your appreciation...
NovemBer Renze • a year ago

Very useful information towards to young scholars. Thankful for your hard work.
Aijaz Shaikh > NovemBer Renze • 2 months ago

Thank you Renze for your appreciation...
fadwa Odeh • a year ago

thank you Mr Shaikh, am preparing for a workshop for new researchers regarding this topic, I was
wondering how to cite ur article correctly? since am not familiar with Elsevier connect!
regards,
Alison Bert Elsevier Admin > fadwa Odeh • a year ago

Hi Fadwa, Thank you for asking. I'm the Editor-in-Chief of Elsevier Connect. You would cite it the
same way you would cite a newspaper or magazine article or blog post. For example: Aijaz A.
Shaikh: "7 steps to publishing in a scientific journal," Elsevier Connect (April 4, 2016). Because
Elsevier Connect is not an academic journal, there is no DOI. Good luck with your presentation!
Alison
>
fadwa Odeh > Alison Bert • a year ago
thank you
△ ▽ • Reply • Share › SEARCH MENU
Aijaz Shaikh > fadwa Odeh • a year ago

Good Luck and thanks for bringing my article into discussion:))
A. A. Al-Rubaiee > Aijaz Shaikh • a year ago

Thank you for the information. It's look good for all scholars,
sysay Palamy > Alison Bert • 7 months ago

Dear Alison Bert,,
When we submitted the manucript to Spectrochimica Acta Part A: Molecular and

Biomolecular Spectroscopy
How long we wiil get the answer from the Journal? reject or accepted ?
Best regards,
Alison Bert Elsevier Admin > sysay Palamy • 7 months ago

Hi Sysay, I don't work in our journals business, but you might be able to find
guidance on the journal's website in the Guide for Authors:
https://www.journals.elsevi...
Good luck to you!
Alison
Emad Kamil Hussein • a year ago

So impressive and important 7 steps.
Regards, Emad
Emmanuel Samuel Kenrick Vmy > Emad Kamil Hussein • 9 months ago
Am Emmanuel Kenrick with the Emmanuelkenick@gmail.com
Prof. Please can i send my research paper to your for review and contribution please...
Am a post graduate student with the University of Nigeria Msc Banking and finance with passion
in banking, finance and economic development research with equal interest in accounting
research also.
Alison Bert Elsevier Admin > Emmanuel Samuel Kenrick Vmy • 9 months ago
Emmanuel, If you are interested in submitting a research paper to an Elsevier journal, you
can find the Guide for Authors on the webpage of that journal. It will have instructions on
submitting to that journal: https://www.elsevier.com/ca...
You can also use our Journal Finder tool, which can guide you to find the best journal for
your paper: http://journalfinder.elsevi...
SEARCH MENU
Best of luck to you.
Alison
Emad Kamil Hussein > Emmanuel Samuel Kenrick Vmy • 9 months ago
Dear colleague,
You are welcome, but unfortunately your topic is out of my domain, I am just mechanical
engineer.
Regards, Emad
Aijaz Shaikh > Emad Kamil Hussein • 2 months ago

Grateful:)
isam ezzulddin • a year ago

I would like to ask you is there any fees for submitting a research paper in any journal of ELSEVIER?
penchala swamy • a year ago

I have two questions 1. how to find free journal, 2. how publish in free journals
Elsevier Elsevier Admin > penchala swamy • a year ago

Hi, you can find everything about our publishing process and submitting a paper here:
https://www.elsevier.com/au...
Elsevier Elsevier Admin > penchala swamy • a year ago

Hi, you can find everything about our publishing process and submitting a paper here:
MUSAGARA GAETAN • a year ago

/...
Hi! I'm a military clinical psychologist in Rwandese army.I' m preparing a thesis in clinical psychology.
Now I need a scientific journal address through which I can publish an paper from my thesis for more
advise from peer reviewers in the domain.Please help me to find it.
Zafa Uwingabire > MUSAGARA GAETAN • 5 months ago

Dear Gaetan,
You can use http://journalfinder.elsevi...to find a suitable journal.
py
Vavuluru Sudhakarbabu • 10 months ago

SEARCH MENU
I would like to ask you is there any fees for submitting a research paper in any journal of ELSEVIER?
Alison Bert Elsevier Admin > Vavuluru Sudhakarbabu • 10 months ago

Hi Vavuluru, I'm the editor of Elsevier Connect. I believe the only journals with article processing
charges are those that publish open access, and the fee would be if your article were accepted.
You can find out more about our journals here: https://www.elsevier.com/au.... Good luck!
Dr Rashmi • 8 months ago

Thank you.
Aijaz Shaikh > Dr Rashmi • 2 months ago

Thanks:)
A Dash • 7 months ago

It is a very useful article for all the authors and the future authors. Many thanks to Aijaz Shaikh for
sharing this article.
Aijaz Shaikh > A Dash • 2 months ago

Thank you so much for your appreciation...
Rukhsana Tariq Ali • 7 months ago

It is really a key step finder write up which suggests tips, necessary calculated ways to bring forth
researcher's ideas, aptitude, research dealings towards research findings. Kudos to the writer and the
publisher!
Let's play a role of a critic which may be taken as productive int terms of language use; the text "First, it
important to address the revisions diligently; second, is imperative to address all the comments received
from the reviewers and avoid oversights; third, the re-submission of the revised manuscript must happen
by the deadline provided by the journal; fourth, the revision process might comprise multiple rounds""
The text has missing ''helping verb'' which must be, It is important'' rather it important,
The second one is too lengthy line which carries first, second , third and fourth steps into one single
sentence. Please acknowledge.
SBP • 7 months ago

Elsevier's Journal Finder tool is not good. None of the recommendations were remotely close to the
scope of the article.
Kokila Biyagamage • 7 months ago

y g g g
Hi,
Can you please tell me is there any word or page limit when submitting a paper?
SEARCH MENU
△ ▽ • Reply Share ›
•
Alison Bert Elsevier Admin > Kokila Biyagamage • 7 months ago

Hi Kokila, You can find more specific guidance in the journal's Guide for Authors, which is on the
journal's homepage. Here you can find more info on the journals published by Elsevier.
Vhytjj Mbhfugufg • 7 months ago

Hello!
We can't find such an information. So please tell us how much cost the publication of an article in
Revista Portuguesa de Cardiologia? Thank you very much!
Vdovenko Sergei,
Magadan, Russia
Scientific research center "Artcic" FEB RAS
Varvori Varvori • 6 months ago

I am counselor, have my own private practice and specialized in OCD (obsessive compulsive disorder)
therapy. I want to publish a paper about new model to understand ocd. I do not belong to any university.
My question is: Can i publish in the Journal of Obsessive-Compulsive and Related Disorders??
Alison Bert Elsevier Admin > Varvori Varvori • 6 months ago

Hi Dr. Varvori, You can find all the information about that journal and how to submit a paper in the
Guide for Authors on the journal's website: https://www.journals.elsevi.... You do not have to be
affiliated with a university to publish in our journals. Best of luck to you!
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Home (/) ▻ Elsevier Connect… ▻ steps to publis…

steps to publishing in a scientiﬁc journal

As scholars, we strive to do high-quality

For many, this is the hardest part of

In my seven years of research and

In this article, intended for doctoral

. Do not rush submitting your article for publication.

. Select an appropriate publication outlet.

Elsevier Publishing Campus

for your article can dramatically Campus

. Make a good ﬁrst impression with your title and abstract.

. Submit a cover letter with the manuscript.

. Address reviewer comments very carefully.

Editors and editors-in-chief usually couch the acceptance of a manuscript as subject to a

Elsevier Connect Contributor

Join the discussion…

Elnaz Siami • 2 years ago

Alison Bert Elsevier Admin > Elnaz Siami • 2 years ago

Elnaz Siami > Alison Bert • 2 years ago

Alison Bert Elsevier Admin > Elnaz Siami • 2 years ago

Sajad Abdali > Alison Bert • 7 months ago

syamsul arifin • 2 years ago

Aijaz Shaikh > syamsul arifin • 2 months ago

Ali Haider Saleem • 2 years ago

Aijaz Shaikh > Ali Haider Saleem • 2 months ago

Satish Tekale • 2 years ago

Aijaz Shaikh > Satish Tekale • 2 months ago

Junaid Ahmad • 2 years ago

Aijaz Shaikh > Junaid Ahmad • 2 months ago

Saad Motahhir • 2 years ago

Avinash Advani • 2 years ago

Aijaz Shaikh > Avinash Advani • 2 months ago

NovemBer Renze • a year ago

Aijaz Shaikh > NovemBer Renze • 2 months ago

fadwa Odeh • a year ago

Alison Bert Elsevier Admin > fadwa Odeh • a year ago

Aijaz Shaikh > fadwa Odeh • a year ago

A. A. Al-Rubaiee > Aijaz Shaikh • a year ago

sysay Palamy > Alison Bert • 7 months ago

When we submitted the manucript to Spectrochimica Acta Part A: Molecular and

Alison Bert Elsevier Admin > sysay Palamy • 7 months ago

Emad Kamil Hussein • a year ago

Aijaz Shaikh > Emad Kamil Hussein • 2 months ago

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