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Recruitment is a process of searching and attracting capable applicants for employment.

Finding the right talent for


the right job within the right time.

US Staffing is a talent acquisition Industry. Following are the key players in Staffing:
 Client (Hiring Manager)
 Account Manger or Delivery Manager (onshore coordinators of staffing agency)
 VMS (Vendor Management System)
 Candidate / Resource / Consultant
 RECRUITER.
The main reason for expansion of staffing is exponential rise in demand of contractual workers.

RPO is an acronym for Recruitment Process Outsourcing which is a form of Business Process Outsourcing (BPO)
where an employer outsources or transfers all or part of its recruitment activities to an external service provider.
RPO is a partnership between a company with recruiting needs (RPO buyer) and a company with recruiting
services (RPO provider) in which the RPO buyer’s brand is being promoted instead of the provider’s.
RPO works with staffing company which works with the end client or layered vendors (Implementation Company).

End Client – Hiring Manger of E.C. BDM: Brings new Business/Clients.


BDM: Business Development Manager
T1 BDM/CRM CRM: Client Relationship Manager Account Manger: Manages present
that are already clients.
Prime Vendor [Preferred Vendor] Implementation
Tier 1 T1 Account Manager Company/Partner CRM: Weekly / By Weekly meeting with
b/w E.C. and T2 clients to check if the req. of the clients
are met any acquisitions if they have.

Tier 2 T1 Recruiter OR, T2 BDM/CRM Implementation Company acts as client


T2 Account Manager for RPO / IT Staffing (Tier 2).

Tier 3 T2 Recruiter.....

US RENDEZVOUS

DAYLIGHT SAVING TIME


The concept of daylight saving time is the practice of advancing the clocks so that evenings have more daylight and
mornings have less. In this, typically clocks are adjusted one hour forward at the start of spring and are adjusted one
hour backwards near the start or autumn. Normally in US, daylight saving is applied or starts at the last week of
February and ends at the end of last week of October following Halloween’s day.
RATE

 BR – Bill Rate: The rate (capital) released by the client for the opening / job.
 PR – Pay Rate: The rate (capital) paid by us (recruiter / our org. / staffing company) to the candidate / consultant.
*We (our organisation / staffing company) make a cut b/w the BR and PR.
 Net 30 – The money is received after 30 days of work / or after 30 days it has been released by the employer.
 Net 90 – The money is received after 90 days of work / or after 30 days it has been released by the employer.
 Per Diem – Allowance given to candidate if he is relocating from his home to client’s location. Distance b/w
candidate house (own or rented) > 50 miles. Only applicable for 12 months of contract.

TYPE OF JOBS

 Contract : Rate is discussed /hr basis, there is a definite term of contract.


 Contract to Hire : Initial Contract and then may be hired by the end client. Rate is discussed /hr basis for contract
term and /annum expectation after the contract ends.
 Contract Right to Hire : Similar to C2H the candidate signs a bond with the client that client will have right to hire
him after the initial contract is exhausted and if candidate backs out, he would be liable for the consequences
(fine, etc as signed before the start of the project).
 FTE : The candidate will be on the payroll of employer. Salary discussed /annum basis. Generally offers salary
/annum + benefits + annual bonus. May be on the payroll of vendor or end client but for permanent position.
 Direct Hire : Similar to FTE, Salary discussed /annum basis. Generally offers salary + benefits + annual bonus. On
the direct payroll of end client for a permanent position.

TAX TERMS

1099 – Taxes are being taken care of by the independent consultant. The /hr rate discussed is the in hand; all
inclusive rate to be incurred by the consultant.
C2C – Taxes are being taken care of by the employer cooperation of the consultant. The /hr rate discussed is the in
hand all inclusive rate to be incurred by the employer cooperation.
W2 – Taxes are paid by our organisation. Those include state tax, federal tax, social security and Medicare. Generally
equivalent to 15% of the /hr rate discussed.
W2 with benefits (Salaried) – Employer pays the candidate on a daily rate basis. Benefits offered include medical
insurance, paid time off, national holidays and 401K contribution (by vendor, on whose W2 payroll the candidate is
employed) to the independent consultant with /hour compensation. The candidate is not qualified for overtime in
this type of payroll.
W2 without benefits (Hourly) – Employer pays on an hourly basis. No benefits offered. The candidate is eligible for
overtime.

WORK VISA’S AND PERMITS

Visa is an entry clearance certificate that is placed in a travel or passport document, which gives permission to enter
into an applied country. In the US there are two categories of Visa that exist.
 Immigrant Visa – For those who intend to live permanently in US
 Non Immigrant Visa – For those whose permanent residence is outside US, However they wish to stay in US on a
temporary basis for a certain purpose – Tourism, Medical, Business, Temporary (contract) work or Study.

Non Immigrant Visa’s

1. F1 – Student Visa
 For who goes to the US for studies.
2. F2 – Dependant of F1
 Children < 21 yrs, Spouse
 Validity depends on validity if F1 (term of course)
 Cannot work officially, Unauthorized to work.
 Can study part time. If study full time, will have to apply for F1 for him/her-self
3. EAD – Employment Authorization Document
1.1. CPT EAD – Curriculum Practical Training
 Who has studied at US for at least 9 months is eligible to apply for CPT.
 The job must be related to the curriculum.
 For part time only, i.e.20 hrs / week.
 For vacations CPT can be valid for 40 hrs / week after filling application.
 Can work on C2C, W2 or 1099.
 Initial validity of 6 Months, can be extended for another 6, thus max. validity is of 12 months.
 After fully exhausting the term of 1 year of CPT, student cannot apply for OPT.
 So usually OPT is applied during 8-9 month of CPT.
1.2. OPT EAD – Optional Practical Training
 Could be categorized as: Pre Completion OPT and Post Completion OPT.
 Pre Completion OPT is equivalent to CPT.
 At least 12 months of academic year is completed before applying for Pre Completion OPT.
 Pre Completion OPT can work only 20hrs/week keeping the vacation exception apart on either C2C, W2
or 1099.
 The major difference b/w CPT and pre-completion OPT is that for CPT we need to show a Job in hand for
which we need to apply, which is not the case in the latter.
 Post Completion OPT is applied after (over the edge) completion of course.
 It may take around 3 months to get the OPT visa.
 May work 40 hrs / week.
 Can work on W2, C2C or 1099. With preferred being W2 or C2C.
 OPT Duration: 12 + 17 = 27 months.
1.3. GC EAD – Green Card EAD
 GC-EAD may be filled by a H1B holder after at least 5 year of its tenure.
 It may take around 12 – 18 months for processing to GC.
 Can work both dependant or independent of contracting / employer company. Thus can work on C2C,
W2 or 1099 tax terms as per dependency to employer.
 Job Type is Contract based, definite duration of job.
 Independent consultant.
1.4. L2 EAD
 Can work on contracts.
 Validity depends on Validity of L1
 May work on C2C, W2 and 1099 but C2C and W2 are preferred.

4. L1 – Intra Company Transfer


 L1 is an easy task with less processing
 L1 blanket based on quota of a company
 Stays on company’s payroll.
 L1A – 7 years – Executives / Managers only
 L1B – 5 years – Expert on particular technology
5. L2 – Dependants of L1
 Children < 21 years and Spouse
 Eligible for L2 EAD but validity depends on L1.

6. H1B
 Dependant on employer
 The employer pays the tax of the consultant
 Rate is not discussed with the consultant
 Contract based jobs only.
 Could be full time but only for the employer (H1B transfer).
 E.g.: An employer company sends its consultant to another location to work for the employer itself or any
other end client. Salary to the consultant is always paid by the employer, no matter where the work place is.
 Valid for 3 yrs and could be extended for another 3 yrs (generally max term is 6 yrs). Always extended in
multiple of 3 yrs. May be extended more than 6 years.
7. H4 – Dependant of H1B
 Children < 21 years and Spouse.
 Unauthorized to work officially in US.
 Validity relative to validity of H1B

8. E3 – Australian
 Like H1B for Australian immigrants
9. E3D – Dependants of E3
 Unauthorized to work officially in US.

10. Border Visa’s – TN1 (Canadian) & TN2 (Mexican)


 TN stands for Treaty NAFTA (North American Free Trade Agreement)
 Should have an offer letter in hand to renew the visa.
 Validity of 3 years and then may be renewed for next 3 (i.e. always multiple of 3 years) with availability of
offer letter.
 TN holders are not permanent residents and cannot apply for GC.

Immigrant Visa’s

1. Green Card
 Takes around 6 - 12 years for becoming a GC holder. Is a permanent resident of the US.
 Can work both dependant or independent of contracting / employer company. Thus can work on C2C, W2 or
1099 tax terms as per dependency to employer. May own its, own corporation to work on C2C tax term.
 Job Type could be any ranging from Contract, C2H, or FTE.

2. US Citizen / Permanent Resident


 Born in the US or Allocation of residency to the incoming immigrants done on the random basis other than
the Green Card allocation.
 Can work both dependant or independent of contracting / employer company. Thus can work on C2C, W2 or
1099 tax terms as per dependency to employer. May own its, own corporation to work on C2C tax term.
 Job type could be any ranging from Contract, C2H, or FTE.

PERMIT CPT OPT H1B GC-EAD GC USC L2-EAD TN1 / E3 E32D


JOB TYPE TN2
C2C C2C C2C C2C C2C C2C C2C C2C C2C C2C
CONTRACT W2 W2 W2* W2 W2 W2 W2 W2 W2* W2
1099 1099 1099 1099 1099 1099 1099 1099

CONTRACT * * C2C* C2C C2C C2C C2C*


TO HIRE W2* W2 W2 W2 W2*
1099 1099 1099

D.H. by D.H. D.H. D.H. D.H. by


PERMANENT Client (H1B Client
transfer ->
green card
processing)

Special Case’s:
 OPT/CPT can work in C2H when client requires freshers, the fresher may work for the remaining term of OPT
(out of 27 months), then the client will sponsor H1B of the candidate.
 H1B can work in C2H on C2C if client is ready for direct hire after contract.
 H1B can work on C2H on W2 if vendor (we) does H1B transfer initially at the start of project (contract term) and
then client is ready for direct hire after contract is over.
 H1B Transfer: Current H1B visa holders can transfer their visa and start work for a new employer as soon as an
H1B transfer petition is 'submitted' to the USCIS by the new employer (sponsor). H1B transfers can be filed at
any time of the year.
BOOLEAN SEARCH

Boolean Search allows you to combine keywords and key-phrases using the words AND, OR and NOT (Boolean
operators), to limit widen or define your search. Examples:
AND and NOT operators are used to narrow your search results, (atlanta) AND (athens), (architect) NOT (tibco), etc.
OR operator is used to broaden your search results, (java) or (j2ee), etc.

Boolean Search on Google


(intitle: resume OR inURL: resume OR intitle: cv or inURL: cv) AND (“architect” OR “senior developer”) AND (java or
j2ee or jee or j2me or jme) – jobs –smaples –“sample resume” –“resume writers” (NY OR newyork)

PHONE SCREENING

It is one of the most critical tasks. Following is a broad arrangement of steps to be followed or kept in mind:
1. Greet the candidate
2. Introduce yourself and your client (staffing company).
3. Seek permission from the candidate to speak about the requirement.
4. Give the details about the position “Assets to sell the job or incur the candidate”, (Title, Location, Duration,
Nature of Job, End Client, etc). Discuss the experience of the candidate with regards to the requirement.
5. Negotiate for Pay Rate / Salary Range.
6. Summarize the details for the call to confirm the candidate’s interest.
7. Close the call with greeting and send him the RTR mail to secure the candidate for the assigned position.

VOICE MAIL

Hi candidates name , my name is your name and I’m calling from name of staffing company regarding a new job
opportunity as a job title / designation with my direct client at the location of (job location) .
So, I have already shared the job description on your (mailing address) ID. Please go through the job description at
you earliest convenience and if feel interested, please revert on the same email thread or you may call me at
(contact number *2) . Please get back to me as soon as possible, I am looking forward to your response.
Thank You.

ATS (Applicant Tracking System)

There are some portals in US Recruitment market which source resumes from all major job boards and acts as a one
stop solution to have large database of candidates for various type of skill sets.
Some of them are:
 JobDiva.com
 Bullhorn
 LinkedIn Recruiter
 QCOM
 Taleo.net

Job Board (Portals)

Websites where job seeking candidates post their resumes and we look for potential candidates to be hired.
hiring.monster.com hotjobs.com
dice.com sologig.com
careerbuilder.com netemps.com
recruit.theladders.com techfetch.com, etc....
RECRUITMENT LIFECYCLE

End to End recruitment process in staffing firm involves bagging requirements, sourcing, screening and
submitting resumes, interview process, selection, signing contracts and agreement, follow up and
maintaining relationship with clients, candidates and vendors, managing database, crediting salary and
issuing payments to vendors etc.

Following is a brief breakage of the recruitment lifecycle

1. Requirements Gathering & Analysis


 Define what are you looking for, Example:
o Technical Req. – Look for keywords
o Functional Req. – Less keywords, consists of roles and responsibilities to be performed.
Go through the JD, sometimes job title doesn’t match the requirement, identify the required skill set.
TIP: May use DICE job portal to understand any req.
 Understand the resource / candidate which would be a good fit, what type of resource could be
submitted (based on work authorization, etc). Example: If third party allowed – Mass mailing to google
groups, vendor lists and job posting.
Check recent past submissions.

2. Portal
 Create string
 Search within 21 days -> 1 month -> 2-3 months -> 6 months....
 Increase radius from 20 miles to 50 miles from the job location.
 Save the string for future use.

NOTE: Create database for clients / JD / Strings


NOTE: If working with third party vendors maintain a spreadsheet of employers.
NOTE: If location is a constraint maintain a database of resources.

STRING: Short
Include keywords and sub keywords
Use smart keywords, which are necessary and try to eliminate functional dependency of keywords.

NOTE: For old positions try similar technologies and look for resources / candidates with experience in
similar technologies.

3. Reach out to resources


 Never say “Sir”.
 Be confident.
 Negotiation
 Sales:
 Location – standard of living, cost of living.
 Client – growth, designation
 Technology
 Company Environment
 Culture

4. Close the call


 Confirm the discussed requirement.
 Send RTR and Rate Confirmation.
 NCA, NDA, MSA get it signed if required.

5. Follow up
 Keep the resource warm, stay in touch.

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