Training Manual

Cash and Bank Management Training

Manuals

Prepared For: Ayesha Group

Document ID: Cash and Bank Management Training Manuals

Author: Muhammad Rizwan Shekhani

Version No: 1.0

Date: 26/11/2019
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1 DOCUMENT HISTORY

AUTHOR MUHAMMAD RIZWAN SHEKHANI

AUTHOR’S POSITION SENIOR FUNCTIONAL CONSULTANT

PROVIDER TECHNOLOGY EXCELLENCE
CUSTOMER AYESHA GROUP
PROJECT NAME AYESHA GROUP D365 IMPLEMENTATION
DATE 25/11/2019
DOCUMENT NO. CBM-01
VERSION NUMBER 1.0

Change Record
DATE AUTHOR VERSION CHANGE
REFERENCE
03.12.2019 Muhammad Rizwan 1.0
Shekhani

Reviewers
DATE REVIEWERS VERSION POSITION
03.12.2019 Shoaib Hamid 1.0

.
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2 CONFIDENTIALITY AGREEMENT

The recipient of this document agrees that the information provided within this document is
to be considered confidential and proprietary to Technology Excellence. Recipient shall not
use the confidential information other than for the purposes of its business with Technology
Excellence, and shall disclose it only to its officers, directors, or employees with a specific
need to know. Recipient will not disclose, publish or otherwise reveal any of the confidential
information received from Exceed IT Services to any other party whatsoever except with the
specific prior written authorization of Technology Excellence.
All documents provided by Technology Excellence are copyrighted and/or protected from
any changes or modifications or any other kind of use outside the scope defined between
Technology Excellence and the Recipient.
Technology Excellence retains all title, ownership and intellectual property rights to the
information contained herein, including all supporting documentation. By acceptance of this
document, the recipient agrees to be bound by the aforementioned statement.
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Table of Contents
1 Document History.............................................................................................................................2
2 Confidentiality Agreement................................................................................................................3
3 Cash and Bank Management...............................................................................................................5
3.1 Create Bank Account....................................................................................................................5
3.1.1 Process Description and Screen Shots.................................................................................5
3.2 Creation of check (Fixed Method)................................................................................................7
3.2.1 Process Description and Screen Shots.................................................................................7
3.3 Delete Check................................................................................................................................9
3.3.1 Process Description and Screen shots..................................................................................9
3.4 Cancelation of Check.................................................................................................................11
3.4.1 Process Description and Screen Shots................................................................................11
3.5 Interbank Fund Transfers...........................................................................................................16
3.5.1 Process Description and Screen Shots................................................................................16
3.6 4.6 Reconciling a Bank Account.................................................................................................17
3.6.1 Process Description and Screen Shots................................................................................17
3.7 Inquiry and Reports...................................................................................................................21
3.7.1 Bank Payment Summary....................................................................................................21
3.7.2 Bank Deposit summary......................................................................................................22
3.7.3 Bank payment summary by vendor...................................................................................23
3.7.4 Deposit summary by customer..........................................................................................23
3.7.5 Bank Account Balance........................................................................................................24
3.7.6 Deposit Slip........................................................................................................................24
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3 Cash and Bank Management

3.1 Create Bank Account
3.1.1 Process Description and Screen Shots
1. Click Cash and bank management and then Bank accounts.

2. Click New Bank Account in the action pane.

3. Select bank group in the tab General.

4. Enter the internal bank account number.
5. Enter Bank account number.
6. Enter others information given from your bank, CIN, Swift, IBAN, etc. These are
optional fields.
7. Enter the date when the bank account will become active.
8. Enter the date when the bank account will no longer be active for new
transactions.
9. Select the status to use for the bank account
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10. Select the main account linked to the bank account.

11. Select the currency of the account.

12. Enter information about the Address of Bank and person to contact in the
Contact tab.
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3.2 Creation of check (Fixed Method)

3.2.1 Process Description and Screen Shots
1. Click Cash and bank management and then Bank accounts.

2. Select a bank account for which checks needs to be created.

3. From the Fast Pan click the Manage payments tab.
4. In the Manage payments tab click Check.

5. Click the Create Check

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6. Enter the starting number of the check.

7. Enter the quantity
8. Click ok system will generates checks
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9. Notice Checks are created

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3.3 Delete Check

3.3.1Process Description and Screen shots
1. On the navigation pane, click Cash and bank management then click Bank
Accounts.

2. Select a bank account from which checks needs to be deleted.

3. From the Fast Pan click the Manage payments tab.
4. In the Manage payments tab click Check.
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5. Click Delete checks.

6. In the From field enter the starting check number that is to deleted.
7. In the To field enter the check number up to which checks needs to be deleted.
8. If only single check is to be deleted then enter the same check number in both
fields.
9. In the Type delete if you want to delete filed type delete.
10. Click Ok to delete check/s
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11. System will generate an info log regarding deletion of check/s.

3.4 Cancelation of Check

3.4.1Process Description and Screen Shots
1. On the navigation pane, click Cash and bank management then click Bank
Accounts.

2. Select a bank account whose checks needs to cancel.

3. From the Fast Pan click the Manage payments tab.
4. In the Manage payments tab click Check.
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5. Select the desire check number

6. Click payment reversal
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2. Enter date.
3. Select a reason code.
4. Select Journal name
5. Click Ok
6. Close Info log
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7. Info log will appear and The status of the check will be changed to Pending
cancelation from Paid
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8. Now navigate to Cash and Bank management> Payment Reversals Approvals and
click Check reversals

9. Search for the reversal Journal.

10. Select the journal and then click Lines verify the entries created by the system

11. Click post

12. After posting the journal the status of the check will be changed from Pending
cancelation to Canceled.
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3.5 Interbank Fund Transfers

3.5.1Process Description and Screen Shots
1. Navigate to: Accounts Payable, Payable >Payments>Payment Journal

2. Click New and select journal

3. Click Lines
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4. In the General tab, change the account type from “Vendor” to “Bank”.

5. Select date
6. Select the bank account in the account field.
7. Select offset account type as Bank and select offset bank account
8. Click Post

3.6 4.6 Reconciling a Bank Account

3.6.1Process Description and Screen Shots
1. Navigate to: Cash and Bank Management>Bank Accounts
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2. Click Account reconciliation

3. Click New
4. Enter Bank statement date
5. Enter Bank statement reference
6. Enter ending balance as per bank statement
7. Click Transactions
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8 Mark transactions that are not appearing on bank statements or add transaction
i.e. charges appearing on bank statement but not reflecting in our system by
clicking new button and selecting bank transaction type

9 Click reconcile amount

10 Close info log

11 Click Print to print bank reconciliation statement

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12 View Bank reconciliation statement

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3.7 Inquiry and Reports

3.7.1 Bank Payment Summary
Navigate to: Cash and Bank Management>Inquiries and Reports> Deposit Slips>Payment summary
by date report
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3.7.2 Bank Deposit summary

Navigate to: Cash and Bank Management>Inquiries and Reports> Deposit Slips>Deposit summary by
date
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3.7.3 Bank payment summary by vendor

Navigate to: Cash and Bank Management>Reports> Statistics>Deposit summary by date>Bank
payment summary by vendor

3.7.4 Deposit summary by customer

Navigate to: Cash and Bank Management>Reports> Statistics>Deposit summary by date>Deposit
summary by customer report
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3.7.5 Bank Account Balance

Navigate to: Cash and Bank Management>Inquiries and Reports>Bank account> Bank account
balance report

3.7.6 Deposit Slip

Navigate to: Cash and Bank Management>Inquiries and Reports>Deposit slip>Deposit slip report