HEC & FRENCH EMBASSY JOINT POST-DOCTORAL FELLOWSHIPS

PROGRAM
GUIDELINES FOR COMPLETING THE APPLICATION FORM

- All documents have to be sent to the following address: PhD and Post-doctoral fellowship
programme, Mr. Jehanzeb Khan, Project Director, Human Resource Development Division, Higher
Education Commission, Sector H-9, Islamabad.
- Last date of submission: June 15 th , 2014
Please answer the following Questions in yes/no format before filling the application
form:
QUESTIONNAIRE:
Yes/
1. Do you hold a Ph.D Degree from HEC recognized university?
No
2. Are you a Regular Employee of HEC Public/Private sector university or DAI or Public sector R& D organization Yes/
as indentified by Pakistan Council of Science and Technology? No
Yes/
3. Are you less than or exactly equal to 50 years of age on 31st July 2011
No
Yes/
4. Do you have a documentary evidence of Placement in a reputed university/institute of France?
No
Yes/
5. Have you availed Post Doctoral Fellowship by HEC/Government of Pakistan in the last five (05) years?
No
Yes/
6. Have you completed your Ph.D degree from the funds of HEC/Govt of Pakistan?
No
Yes/
7. Are you under any bond to serve in Pakistan for a specified period?
No

Documents required IN 2 COPIES:

Application form
Curriculum vitae
Administrative Form
Research plan (ca. 5-10 pages)
List of publications
Publications
Acceptance letter from the French host
Reference letters from the Pakistani referees
Non objection certificate from Pakistani university or R&D centre
Doctorate (Ph.D.) degree Certificate
Master degree certificate
4 Passport photos
Copy of CNIC

Application form:
Please fill the form completely and pay special attention to the following points:
 Please do not forget to state your current position on page 5 of the form (“employment record”
or “university education”)!
 Please specify the possibility of bilateral collaboration
 State the names and addresses of your expert referees on page 8.

Research plan:
 Should include the following information: subject, methods, aims, bibliography and time
schedule for the planned research project.
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 Should be drawn-up independently by the applicant and agreed upon with the proposed host
prior to submission.
 Approx. 5 – 10 pages

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List of publications:

 Complete, chronological list of your academic publications, stating all the authors, year of
publication, titles, journal/publisher name, first and last page number.
 If the publications are not available in English or French please cite the title in the original
language and translate it into either English or French.
 On your list of publications, please mark the works which you are enclosing as copies or
summaries.
 Please enclose copies of publishers’ declarations of acceptance referring to manuscripts “being
printed” or “accepted for print”.

Publications:

 Copies of 1-2 of your most important and revealing publications (at least one should have
appeared in print in the last two years).
 If these publications are not available in English or French please enclose detailed summaries
or translations.
 Some of the documents you submit will be archived, others destroyed. Thus, please do not
submit any originals but only copies.

Academic host in France:

 You are both free and obliged to choose your own academic host. French Embassy does not
provide any support for finding host.
 Any professor or scientist at an university/institution of higher education or a research
institute in France who can offer you a guaranteed workplace and access to facilities may serve
as your academic host.
 Preliminary information on research institutions and universities in France can be found with
the Alliance Française in Pakistan (Islamabad, Lahore, Faisalabad and Karachi)
 French host must submit his/her placement letter in prescribed format [forward “letter for
French host”]

References:

 At least two expert opinions, including: [forward “letter for Pakistani referee”]
a) Your doctoral supervisor
b) The senior academic at the institute at which you are currently working, if other than a)
c) If you have spent an extended period of time (more than 2 months) during the last five years
working as a guest researcher away from your own institute: a reference from the senior
academic at the host institute.

 Please ensure that a confidential reference is enclosed along with your application form and your
workplace in France is confirmed by your prospective host. Please provide your host with the
names of your referees, your research plan, curriculum vitae, list of publications and selected
publications.

Doctoral degree certificate

 Copy of your doctoral degree certificate (If the certificate is not in, English or French, a certified
translation must be enclosed).

Applicants who had submitted their thesis must submit certificate/letter of thesis submission from
the university. If the applicant is selected for the fellowship, he/she must present their doctoral
certificate or a provisional Ph.D. certificate issued by the university before their departure to

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 France.

Passport size photographs:

 Four photographs with your name on the back (3.5cms × 4.5 cms)

Submission of Application:
 Do not Staple your documents
 Do not alter layout of pages when completing the form
 Submit duly filled application form with all the necessary documents
 Post your documents to: Mr. Jehanzeb Khan, Project Director, Human Resource Development Division,
Higher Education Commission, Sector H-9, Islamabad
th
 Last date of submission: 15 June 2014.

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 Application Form for Post-Doctoral Fellowship
It is important to read the Information Sheet and attached instruction before filling the form!
3.5cms × 4.5 cms
photograph
Applicants who do not have access to the internet are requested to complete the form in typescript.
Type your information above the line with font size 12

Do not alter layout of pages when completing the form.

QUESTIONNAIRE:
1. Do you hold a Ph.D Degree from HEC recognized university?
2. Are you a Regular Employee of HEC Public/Private sector university or DAI or Public sector R& D organization as indentified by
Yes/No
Pakistan Council of Science and Technology?
3. Are you less than or exactly equal to 50 years of age on 31st July 2011 Yes/No

4. Do you have a documentary evidence of Placement in a university of France? Yes/No

5. Have you availed Post Doctoral Fellowship by HEC/Government of Pakistan in the last five (05) years? Yes/No
6. Have you c completed your Ph.D degree from the funds of HEC/Govt of Pakistan? Yes/No
7. Are you under any bond to serve in Pakistan for a specified period? Yes/No

Applicant’s personal details

Surname First name(s)

Former surname Date of Birth (dd.mm.yy) and Place of Birth

Gender Nationality

Present professional position Highest academic degree

Field of research

General Scientific Area Specific field of research

Fellowship period applied for (dd.mm.yy-dd.mm.yy) Number of Months

Institution at which you are currently working

University/Institution

Department/Institute

Street, P.O. Box Tel. Fax

Postal code City/Town

Country E-mail

Private address - only if contact address

Street, P.O. Box Tel. Fax

Postal code Ort City/town

Country E-mail

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 Indicate to which address all correspondence should be sent. address of the institute private address

French host and host Institute

Title Surname

First Name

University/Institution

Department/Institute

Street/P.O. Box

Postal code City/town E-mail Tel.

Can your study in France will help to develop bilateral collaboration between French host institute and Institution at
which you are currently working? If YES, then please specify.

Are you applying for a fellowship to any other institution?

No Yes

If so, to which institution?

Have you previously applied for a French Embassy Research Fellowship?

No Yes
Year

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Curriculum vitae
University examinations / degrees (please give names of degrees as customary in your country)
Period Name of University/Institution Place Degrees Major subject studied/examined
(mm. yy)

Academic / Employment record

Period Name of employer Place Position
(mm.yy)

Previous or present study and research stays abroad (including France) of at least two months' duration (no language
courses)
Period Name of Institution Place Country Financed by
(mm.yy)

Details of publication, accepted patents, books :

Category Number of publications Impact factor Accepted patents Books

International

National

Regional

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Details of doctoral thesis
Topic of thesis (for Ph.D., C.Sc., etc.):

Complete thesis was published Complete thesis has been accepted for publication

Parts of thesis were published; give corresponding numbers in publication list

Details of research project in France

Working title of proposed research project:

Key words (up to five) to define your special research topic:

Brief summary (10 lines max.) of proposed research project (please give detailed description separately):

List of foreign languages

Assess your proficiency in reading, writing, listening and speaking the following languages:
1 - excellent, 2 - good, 3 - fair, 4 - sufficient, 5 - insufficient

Reading Writing Listening Speaking

French:

English:

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Future professional plans following your stay in France

In which country?

I hereby declare that the above statements are correct and complete and that I am of sound health and not physically handicapped in a way that would
prevent me from carrying out the envisaged research project in France.
The French Embassy has my permission to electronically store my personal data which are required for my research fellowship application and the fellowship
stay. If a research fellowship is awarded, the following information may be included in lists published by the French Embassy in Pakistan-

Date Signature

Academics you have asked for reference letters

Name and address of doctoral supervisor

Title Surname First Name

University/Institution

Department/Institute

Street/P.O. Box

Postal code City/town

Country E-mail Tel.

Other Referees

Title Surname First Name

University/Institution

Department/Institute

Street/P.O. Box

Postal code City/town

Country E-mail Tel.

Title Surname First Name

University/Institution

Department/Institute

Street/P.O. Box

Postal code City/town

Country E-mail Tel.

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FOR EMPLOYED APPLICANTS ONLY
ATTESTATION BY THE HEAD OF DEPARTMENT

This is to Certify that Mr./Ms. ______________________ Son/Daughter of Mr.___________________is regular

employee of this Organization as _____________________________Since __________.
His/Her educational, employment particulars and other statements as stated in the foregoing columns
have been checked and verified with the original documents. It is hereby affirmed that in the event of
his/her selection for the award of 'International Research Support Initiative Program', he/she will be
released on study leave for the total duration of the research program which on average is 6 months.
Date: _____________ Signature: _________________________
Name & Designation: _________________________
(Head of Department/Institution)
Full Address: _________________________

Office Stamp: _________________________

Signature _________________________

(Please Tick One)

Advance copy
Forwarded Copy

UNDERTAKING BY THE APPLICANT (compulsory for all candidates)

I Mr./Ms. ______________________ Son/Daughter of Mr .___________________certify that the statements made

by me in this form are true, complete and correct to the best of my knowledge and belief. It is solemnly affirmed

that I have read and understood the conditions of the award of this program advertised in the press and from the

web page of HEC and that the decision of the Selection Committee would be final and binding. I understand that

the award will be withdrawn as well as recovery of full amount spent on me along with any penalty in connection

with the award if any misrepresentation or omission is discovered even after complétions of fellowship award

under the 'International Research Support Initiative Program'.

Date: __________________ Applicant’s

Signature_______________________

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