STANDARD OPERATING PROCEDURE

Day -3

1. Importer send advance scanned documents to H-1 via email

o Commercial Invoice
o Packing List
o BL/AWB
o Proof of Payment, e.g. letter of credit, bank receipts/endorsements
o Certificate of Origin, as appropriate
o LPSR, as appropriate
o Permit, clearance, certificate from government regulating office (as appropriate).
2. H-1 registers the shipment in the Volume Report and assigns file number
3. H-1 prints the documents and attach in folder
4. H-1 checks completeness of the documents and reviews correctness and accuracy of the details.
Discrepancies, if any, will immediately be coordinated and corrected with the help of the
customer via email.
5. H-1 checks tentative arrival details with carrier/forwarder, and immediately be relayed to the
customer.
6. Customs Broker prepares the computation of duties and taxes and submits the same to the
Supervisor for checking and approval.
7. H-1 sends estimated computation of D/T to customer, requesting confirmation of the tariff
heading, rate of duty and total amount of duties and taxes
8. H-1 follow up Original Documents to client for pick-up.
9. H-1 follow up Allocation of Warehouse to client via email for filing of E-Request for Inspection
10. H-1 prepares draft SAD
11. H-1 sends status report everyday, 5:00 PM (Refer to the Work Instructions on Status Updates
and Status Reports)

DAY -2

1. H-1 coordinates with customer the corrections on the documents, if any

2. H-1 amends/corrects as necessary, the computation of duties and taxes, and draft SAD
3. Customer approves computation of duties and taxes
4. H-1 sends status report everyday, by 5:00 PM (Refer to the Work Instructions on Status Updates
and Status Reports)
DAY -1

1. Carrier/Forwarder sends manifest to Bureau of Customs

2. H-1 confirms with carrier/forwarder arrival details as follows:
o ATA
o Port of Discharge
o Warehouse, if air shipment or LCL
o Registry number
o Carrier’s/forwarder’s charges
o Manifest validation, if air shipment
3. H-1 lodges SAD via VASP
4. H-1 files E-Request for Inspection once Allocation of Warehouse are provided
5. H-1 sends copy of SAD and TAN to customer
6. H-1 proceeds to carrier/forwarder for payment of charges and BL/AWB endorsement
7. H-1 submits SAD with the attached import documents to Customs for processing
8. H-1 sends status report everyday, by 5:00 PM (Refer to the Work Instructions on Status Updates
and Status Reports)

DAY 0 – Vessel/Aircraft Arrival

1. H-1 continues processing of SAD in Customs

2. DEA Examination
3. FCL/NAIA release (if FCL is already unloaded; if aircraft arrives in the morning)
4. H-1 sends status report everyday, by 5:00 PM (Refer to the Work Instructions on Status Updates
and Status Reports)

DAY 1

1. FCL/NAIA Release
2. H-1 secures EIR and H-1 gatepass from trucker, for FCL shipments
3. H-1 prepares request for container deposit refund and submits the same, together with the EIR,
to the carrier
4. H-1 scans all processed documents, and emails the same to customer
o Processed SAD
o TAN
o FAN
o Statement of Settlement of Duties and Taxes
o Commercial Invoice
o Packing List
o BL/AWB
 o Proof of Payment, e.g. Letter of Credit, bank receipts/endorsements
o Certificate of Origin, as appropriate
o LPSR, as appropriate
o Permit, clearance, certificate from government regulating office (as appropriate)
o Delivery receipt (waybill)
o All official receipts of all expenses
5. H-1 sends customer the bill/SOA
6. H-1 files all hardcopies of the processed documents for 3-year storage
7. H-1 sends status report everyday, by 5:00 PM (Refer to the Work Instructions on Status Updates
and Status Reports)