GIS Doc - NTC PDF

NEPAL DOORSANCHAR COMPANY
LIMITED
(Nepal Telecom)
BIDDING DOCUMENT
for
Supply, Delivery, Installation and Commissioning

of
Telecom Geographic Information System
International Competitive Bidding (ICB)

IFB No. NDCL/WCSD/ICB/XX/075-76
Issued on: August xx, 2018

Invitation for Bids No.: NDCL/WCSD/ICB/XX/075-76
ICB No.: NDCL/WCSD/ICB/XX/075-76
Purchaser:
NEPAL TELECOM
Nepal Doorsanchar Company Limited
Nepal Doorsanchar Company Limited (Nepal Telecom)

Wireline and Customer Services Directorate
Procurement and Store Department
Procurement Section, Chhauni, Kathmandu, Nepal
Tel. No. +977 1 4272100
Facsimile Number: +977 1 4301666
Electronic Mail Address: ntc.wcsd@ntc.net.np
Website: http://www.ntc.net.np, http://eproc.ntc.net.np
NEPAL TELECOM
Abbreviations
ADSS All-Dielectric Self Supporting
AM Automated Mapping
AT Acceptance Test
BDS Bid Data Sheet
BD Bidding Document
CRM Customer Relationship Management
DA Database Administrator
DCC Delivery Completion Certificate
DCS Delivery and Completion Schedule
EQC Evaluation and Qualification Criteria
FAC Final Acceptance Certificate
FAT Final Acceptance Test
FC Fully Compliant
FM Facility Management
FDC Fiber Distribution Cabinet
FAP Fiber Access Point
GCC General Conditions of Contract
GIS Geographic Information System
GoN Government of Nepal
ICC International Chamber of Commerce
IFB Invitation for Bids
INB Important Notice to Bidder
Incoterms International Commercial Terms
ITB Instructions to Bidders
LOA Letter of Acceptance
LOI Letter of Intent
LGRS List of Goods and Related Services
PAN Permanent Account Number
NT Nepal Telecom (Nepal Doorsanchar Company
NGN Next Generation Network
IFB No. NDCL/WCSD/ICB/XX/075-76, Supply, Delivery, Installation and Commissioning of Telecom GIS i
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PAC Preliminary Acceptance Certificate

PAT Preliminary Acceptance Test
PO Purchase Order
PPMO Public Procurement Monitoring Office
PoC Proof of Compliance
SBQ Schedule of Bidder Qualifications
SBD Standard Bidding Document
SCC Special Conditions of Contract
SMU Support, Maintenance and Upgrade
SOR Schedule of Requirement
SS Schedule of Supply
TCC Training Completion Certificate
TS Technical Specifications
TDS Tax Deducted at Source
UNCITRAL United Nations Commission on International Trade Law
VAT Value Added Tax
WCC Warranty Completion Certificate
WCSD Wireline and Customer Service Directorate
IFB No. NDCL/WCSD/ICB/XX/075-76, Supply, Delivery, Installation and Commissioning of Telecom GIS ii
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Table of Contents
Invitation for Bids (IFB)
PART 1 – Bidding Procedures
Section I. Instructions to Bidders (ITB) 1-5
Section II. Bid Data Sheet (BDS) 2-30
Section III. Evaluation and Qualification Criteria (EQC) 3-44
Section IV. Bidding Forms 4-54
PART 2 – Supply Requirements
Section V. Schedule of Supply 5-79
PART 3 – Condition of Contract and Contract Forms
Section VI. General Conditions of Contract (GCC) 6-165
Section VII. Special Conditions of Contract (SCC) 7-180
Section VIII. Contract Forms 8-193
Annexes
Annex-I: List of the Approved Banks by Nepal Telecom
Annex-II: Architecture of Telecom GIS
IFB No. NDCL/WCSD/ICB/XX/075-76, Supply, Delivery, Installation and Commissioning of Telecom GIS iii
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Invitation for Bid (IFB)
IFB No. NDCL/WCSD/ICB/XX/075-76, Supply, Delivery, Installation and Commissioning of Telecom GIS 1
NEPAL TELECOM
Invitation for Bids (IFB)

Invitation for Bids for Supply, Delivery, Installation and Commissioning of Telecom Geographic
Information System

Contract IdentificationNo.NDCL/WCSD/ICB/XX/074-75
Date of publication: ……………………
1. Nepal Telecom (Nepal Doorsanchar Company Limited) intends to purchase Telecom GIS for
designing of telecom infrastructure for FTTH, Leased Lines and Backbone Networks. To full fill this
purpose Nepal Telecom invites sealed bids for the Tender No. NDCL/WCSD-XX/074-75 for Supply,
Delivery, Installation and Commissioning of Telecom Geographic Information System.
The Bidders, who meets the Qualification Criteria, mentioned in Section III can participate in this
bid. Therefore, before purchasing theBidding Document, Bidders are requested to read it
carefully.
2. Eligible Bidders may obtain further information and inspect the bidding documents at the following
office or may visit Nepal Telecom's website http://eproc.ntc.net.np.
Nepal Doorsanchar Company Limited (Nepal Telecom),
Procurement and Store Department
Procurement Section, Chhauni, Kathmandu, Nepal
Tel. No. +977 1 4272100
Electronic Mail Address: ntc.pstn@ntc.net.np
Website: http://www.ntc.net.np, http://eproc.ntc.net.np
3. Bidding documents may be purchased from the office mentioned in the Clause No. 2 of this section
on the submission of a written application, along with the copy of company/firm registration
certificate, and upon payment of a non-refundable fee of NPR 25,000.00 (In words: Nepalese Rupees:
Twenty Five Thousand only) or USD 235.00 (In words: United States Dollars: Two Hundred and
Thirty Five only) or Euro 200.00 (In words: Euro: Two Hundred only). The format of written
application shall be as per Sample form "Application for Purchase of Bidding Document" under
section IV: Bidding forms.
4. If so requested, the Bidding Documents can also be sent by post or courier services upon payment of
additional cost of NPR. 8000(In Words: Nepali Rupees: Eight Thousands Only) or USD 70 (In
Words: United States Dollar: Seventy Only) or EUR 67 (In Words: EURO: Sixty-Seven Only).
However, the Employer will not be responsible for delay or non-delivery of the documents so sent.
5. Pre-bid meeting shall be held at Nepal Telecom, Wireline and Customer Services Directorate,
Chhauni Complex, Chhauni, Kathmandu, Nepal at 11:00 AM on xxxx, 2018.
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6. Bids shall be opened in the presence of Bidders' representatives who choose to attend at 12:00 Noon
on xxxx, 2018 at Nepal Telecom, Wireline and Customer Services Directorate, Chhauni Complex,
Chhauni, Kathmandu. Bids must be valid for a period of 120 days counting from the day of bid
opening and must be accompanied by bid security, amounting to USD 60,500.00 (In words: United
States Dollars: Sixty Thousands and Five Hundreds only) or EURO 51,000.00 (In words: Fifty
One Thousands only) or NPR 6,550,000.00 (In words: Nepalese Rupees: Six Millions and Five
Hundreds and Fifty Thousands only)which shall be valid for minimum 30 days beyond the bid
validity period (i.e. valid at least up to xxxx, 2018.
7. The account details of the Purchaser for depositing the Cash for Document purchase and Bid Security
is as follows:
Currency For NPR For USD
Name of Bank: Nabil Bank Limited, Pulchowk, Nabil Bank Limited, Pulchowk,
Lalitpur, Nepal Lalitpur, Nepal
A/C No.: 0206017500258 5001217500007
Bidders are requested to deposit sufficient amount including respective bank charges so that the net
amount as mentioned above in the Clause No. IFB 3 and IFB 6 shall be deposited in account of
purchaser.
In case of Nepalese Bidder the bid security shall be in Nepalese Rupees,
8. If the last date of purchasing, submission and opening falls on a government holiday, then the next
working day shall be considered the last day. In such case, the bid validity and bid security validity
shall be recognized with effect from the original bid submission deadline.
9. The Purchaser reserves the right to accept or reject, wholly or partly any or all the bids without
assigning reason, whatsoever.
End of Invitation for Bids (IFB)
NEPAL TELECOM
NEPAL DOORSANCHAR COMPANY LIMITED

(Nepal Telecom)
Supply, Delivery, Installation and Commissioning

of
Telecom Geographic Information System

IFB No.NDCL/WCSD/ICB/XX/074-75
Issued on: 2018/xx/xx

Purchaser:
NEPAL TELECOM
Section I. Instructions to Bidders (ITB)
IFB No. NDCL/WSCD/ICB/XX/074-75, Supply, Delivery, Installation and Commissioning of Telecom GIS 5
NEPAL TELECOM
Section I. Instructions to Bidders

Table of Contents
A. General ........................................................................................................................................ 1-8
1. Scope of Bid 1-8
2. Source of Funds 1-8
3. Fraud and Corruption 1-8
4. Eligible Bidders1-10
5. Eligible Goods and Related Services 1-12
6. Site Visit 1-12
B. Contents of Bidding Document ................................................................................................ 1-12
7. Sections of the Bidding Document 1-12
8. Clarification of Bidding Document/Pre-Bid Meeting 1-13
9. Amendment of Bidding Document 1-13
C. Preparation of Bids ................................................................................................................... 1-14
10. Cost of Bidding 1-14
11. Language of Bid 1-14
12. Documents Comprising the Bid 1-14
13. Bid Submission Sheet and Price Schedules 1-14
14. Alternative Bids 1-14
15. Bid Prices and Discounts 1-14
16. Currencies of Bid 1-17
17. Documents Establishing the Eligibility of the Bidder 1-17
18. Documents Establishing the Conformity of the Goods and Related Services to the Bidding
Document 1-17
19. Documents Establishing the Qualifications of the Bidder 1-18
20. Period of Validity of Bids 1-19
21. Bid Security 1-19
22. Format and Signing of Bid 1-20
D. Submission and Opening of Bids ............................................................................................. 1-20
23. Submission, Sealing and Marking of Bids 1-20
24. Deadline for Submission of Bids 1-21
25. Late Bids 1-21
26. Withdrawal and Modification of Bids 1-21
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27. Bid Opening 1-22

E. Evaluation and Comparison of Bids ........................................................................................ 1-23
28. Confidentiality 1-23
29. Clarification of Bids 1-23
30. Deviations, Reservations, and Omissions 1-24
31. Determination of Responsiveness 1-24
32. Non-material Non-conformities 1-24
33. Correction of Arithmetical Errors 1-25
34. Conversion to Single Currency 1-25
35. Domestic Preference 1-25
36. Evaluation of Bids 1-25
37. Comparison of Bids 1-26
38. Post-qualification of the Bidder 1-26
39. Purchaser’s Right to Accept Any Bid, and to Reject Any or All Bids 1-27
F. Award of Contract .................................................................................................................... 1-27
40. Award Criteria 1-27
41. Purchaser’s Right to Vary Quantities at Time of Award 1-27
42. Notification of Intention to Award 1-27
43. Performance Security 1-27
44. Signing of Contract 1-28
45. Complaint and Review 1-28
46. Provision of PPA and Financial Regulations of Nepal Telecom 1-29
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Section I. Instructions to Bidders (ITB)

A. General
1. Scope of Bid 1.1. The Purchaser indicated in the BDS issues this Bidding Document
for the supply of Goods and Related Services incidental thereto as
specified in Section V, Schedule of Supply. The name, identification,
and number of lots of the International Competitive Bidding (ICB) are
provided in the BDS.
1.2. Throughout this Bidding Document:

(a) the term “in writing” means communicated in written form with
proof of receipt;
(b) if the context so requires, singular means plural and vice versa;
and
(c) “day” means calendar day.
2. Source of Funds 2.1. DP Funded: The GoN has applied for or received financing
(hereinafter called “funds”) from the Development Partner (hereinafter
called “the DP”) indicated in the BDS toward the cost of the project
named in the BDS. The GoN intends to apply a portion of the funds to
eligible payments under the contract(s) for which this Bidding
Document is issued.
Or
GoN Funded: In accordance with its annual program and budget,
approved by the GoN, the implementing agency indicated in the BDS
plans to apply a portion of the allocated budget to eligible payments
under the contract(s) for which this Bidding Document is issued.
2.2. DP Funded: Payment by the DP will be made only at the request of

the GoN and upon approval by the DP in accordance with the terms and
conditions of the financing agreement between the GoN and the DP
(hereinafter called the “Loan Agreement”), and will be subject in all
respects to the terms and conditions of that Loan Agreement. No party
other than the GoN shall derive any rights from the Loan Agreement or
have any claim to the funds.
3. Fraud and 3.1. The Government of Nepal (GoN) requires that the procuring entities
Corruption as well as bidders, suppliers, and contractors and their sub-contractors
under GoN/DP-financed contracts, shall adhere to the highest standard
of ethics during the procurement and execution of such contracts. In this
context , the Purchaser;
(a) defines, for the purposes of this provision, the terms set forth
below as follows:
(i) “corrupt practice” means the offering, giving, receiving, or
soliciting, directly or indirectly, anything of value to influence
improperly the actions of another party;
(ii) “fraudulent practice” means any act or omission, including a
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misrepresentation, that knowingly or recklessly misleads, or

attempts to mislead, a party to obtain a financial or other
benefit or to avoid an obligation;
(iii) “coercive practice” means impairing or harming, or threatening
to impair or harm, directly or indirectly, any party or the
property of the party to influence improperly the actions of a
party;
(iv) “collusive practice” means an arrangement between two or
more parties designed to achieve an improper purpose,
including influencing improperly the actions of another party.
(v) “obstructive practice” means:
(aa) deliberately destroying, falsifying, altering or
concealing of evidence material to the investigation or
making false statements to investigators in order to
materially impede a GoN/DP investigation into
allegations of a corrupt, fraudulent, coercive or
collusive practice; and/or threatening, harassing or
intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or
from pursuing the investigation; or
(bb) acts intended to materially impede the exercise of the
GoN’s/DP’s inspection and audit rights provided for
under sub-clause 3.5 below.
(cc) will reject bid(s) if it determines that the bidder has,
directly or through an agent, engaged in corrupt,
fraudulent, collusive, coercive, or obstructive practices
in competing for the contract in question;
(dd) will sanction a firm or individual, including declaring
ineligible, for a stated period of time, to be awarded a
GoN/DP-financed contract if it at any time determines
that the firm has, directly or through an agent, engaged
in corrupt, fraudulent, collusive, coercive, or
obstructive practices in competing for, or in executing,
a GoN/DP-financed contract.
3.2. The Bidder shall not carry out or cause to carryout the following
acts with an intention to influence the implementation of the
procurement process or the procurement agreement:
(a) give or propose improper inducement directly or indirectly,
(b) distortion or misrepresentation of facts,
(c) engaging in corrupt or fraudulent practice or involving in such
act,
(d) interference in participation of other competing bidders,
(e) coercion or threatening directly or indirectly to cause harm to
the person or the property of any person to be involved in the
procurement proceedings,
(f) collusive practice among bidders before or after submission of
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bids for distribution of works among bidders or fixing

artificial/uncompetitive bid pricewith an intention to deprive the
Employer the benefit of open competitive bid price,
(g) contacting the Employer with an intention to influence the
Employer with regards to the bids or interference of any kind in
examination and evaluation of the bids during the period from
the time of opening of the bids until the notification of award of
contract.
3.3. PPMO on the recommendation of the Purchaser may blacklist a

Bidder for a period of one (1) to three (3) years for its conduct including
the following grounds and seriousness of the act committed by the
bidder:
(a) if convicted by a court of law in a criminal offence which
disqualifies the Bidder from participating in the contract,
(b) if it is established that the contract agreement signed by the
Bidder was based on false or misrepresentation of Bidder’s
qualification information,
3.4. A bidder declared blacklisted and ineligible by the GoN, Public

procurement Monitoring Office (PPMO) and/or the DP in case of DP
funded project, shall be ineligible to bid for a contract during the period
of time determined by the GoN, PPMO and/or the DP.
3.5. The Supplier shall permit the GoN/DP to inspect the Supplier’s
accounts and records relating to the performance of the Supplier and to
have them audited by auditors appointed by the GoN/DP, if so required
by the GoN/DP.
3.6. DP Funded: In pursuance of the fraud and corruption policy, the DP.
(a) will reject a proposal if it determines that the bidder
recommended for award has directly or through an agent,
engaged in corrupt, fraudulent, collusive, coercive, or
obstructive practices in competing for the contract in question;
(b) will cancel the portion of the loan/ credit/ grant allocated to a
contract if it determines at any time that representative(s) of the
GoN or of a beneficiary of the fund engaged in corrupt,
fraudulent, collusive, or coercive practices during the
procurement or the execution of that contract, without the GoN
having taken timely and appropriate action satisfactory to the
DP to address such practices when they occur.
4. Eligible Bidders 4.1. A Bidder may be a natural person, private entity, government-
owned entity (subject to ITB 4.4) or any combination of them with a
formal intent to enter into an agreement as specified in BDSor under an
existing agreement in the form of a Joint Venture (JV). In the case of a
JV:
(a) all parties to the JV shall be jointly and severally liable; and
(b) a JV shall nominate a Representative who shall have the
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authority to conduct all businesses for and on behalf of any and

all the parties of the JV during the bidding process and, in the
event the JV is awarded the Contract, during contract execution.
4.2. A Bidder shall not have a conflict of interest. All Bidders found to
have a conflict of interest shall be disqualified. A Bidder may be
considered to be in a conflict of interest with one or more parties in this
bidding process if, including but not limited to:
(a) have controlling shareholders in common; or
(b) receive or have received any direct or indirect subsidy from any
of them; or
(c) have the same legal representative for purposes of this Bid; or
(d) have a relationship with each other, directly or through common
third parties, that puts them in a position to have access to
information about or influence on the Bid of another Bidder, or
influence the decisions of the Purchaser regarding this bidding
process; or
(e) a Bidder participates in more than one bid in this bidding process.
Participation by a Bidder in more than one Bid will result in the
disqualification of all Bids in which it is involved. However, this
does not limit the inclusion of the same subcontractor, not
otherwise participating as a Bidder, in more than one bid; or
(f) a Bidder or any of its affiliates participated as a consultant in the
preparation of the design or technical specifications of the goods
and services that are the subject of the bid
4.3. A Bidder that is under a declaration of ineligibility by the GoN/DP

in accordance with ITB 3, at the date of the deadline for bid submission
or thereafter, shall be disqualified. The list of debarred firms is available
at the electronic address specified in the BDS.
4.4. Government-owned enterprises in Nepal shall be eligible only if

they can establish that they (i) are legally and financially autonomous,
(ii) operate under the principles of commercial law, and (iii) are not
dependent agencies of the Purchaser.
4.5. Bidders shall provide such evidence of their continued eligibility

satisfactory to the Purchaser, as the Purchaser shall reasonably request.
4.6. Firms shall be excluded in any of the cases, if

(b) by an act of compliance with a decision of the United Nations
Security Council taken under Chapter VII of the Charter of the
United Nations, the Purchaser’s country prohibits any import of
goods or Contracting of works or services from that country or any
payments to persons or entities in that country.
(c) DP Funded: as a matter of law or official regulation, Nepal
prohibits commercial relations with that country, provided that the
DP is satisfied that such exclusion does not preclude effective
competition for the supply of goods or related services required;
(d) DP Funded: a firm has been determined to be ineligible by the DP
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in relation to their guidelines or appropriate provisions on

preventing and combating fraud and corruption in projects
financed by them.
4.7. DP Funded: A bidder and all parties constituting the Bidder shall
have the nationality of an eligible country as defined by the concerned
DP.
4.8. Domestic Bidders shall be eligible only if the bidder has obtained
Permanent Account Number (PAN), Value Added Tax (VAT)
registration certificate(s) and Tax clearance certificate or proof of
submission of income return as stated in BDS from the Inland Revenue
office. Foreign Bidders shall be eligible only if the bidder submits the
documents indicated in the BDS at the time of bid submission and a
declaration to submit the document(s) indicated in the BDS at the time
of contract agreement.
5. Eligible Goods and 5.1. DP Funded: If so required in the BDS, all goods and related
Related Services services to be supplied under the contract and financed by DP, shall
have as their country of origin an eligible country of the DP.
5.2. For purposes of this clause, “origin” means the place where the
goods are mined, grown, or produced, or the place from which the
related services are supplied.
5.3. The origin of goods and services is distinct from the nationality of
the Bidder.
6. Site Visit 6.1. For goods contracts requiring installation/ commissioning

networking or similar services at site, the Bidder, at the Bidder’s own
responsibility and risk, is encouraged to visit and examine the Site and
obtain all information that may be necessary for preparing the Bid and
entering into a contract for the supply of goods and related services.
6.2. The Bidder should ensure that the Purchaser is informed of the visit
in adequate time to allow it to make appropriate arrangements.
6.3. The costs of visiting the Site shall be at the Bidder’s own expense.
B. Contents of Bidding Document
7. Sections of the 7.1. The Bidding Document consist of Parts 1, 2, and 3, which include
Bidding Document all the Sections indicated below, and should be read in conjunction with
any Addenda issued in accordance with ITB 8.
PART 1 Bidding Procedures
 Section I. Instructions to Bidders (ITB)
 Section II. Bid Data Sheet (BDS)
 Section III. Evaluation and Qualification Criteria
 Section IV. Bidding Forms
PART 2 Supply Requirements
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 Section V. Schedule of Supply

PART 3 Conditions of Contract and Contract Forms
 Section VI. General Conditions of Contract (GCC)
 Section VII. Special Conditions of Contract (SCC)
 Section VIII. Contract Forms
Pleaser refer to ITB 7.1 in Section II: BDS for further details
7.2. The Invitation for Bids issued by the Purchaser is not part of the
Bidding Document.
7.3. The Purchaser is not responsible for the completeness of the

Bidding Document and its addenda, if they were not obtained directly
from the Purchaser.
7.4. The Bidder is expected to examine all instructions, forms, terms,

and specifications in the Bidding Document. Failure to furnish all
information or documentation required by the Bidding Document may
result in the rejection of the Bid.
8. Clarification of 8.1. A prospective Bidder requiring any clarification of the Bidding

Bidding Document shall contact the Purchaser in writing at the Purchaser’s
Document/Pre-Bid address indicated in the BDS. The Purchaser will respond in writing to
Meeting any request for clarification, provided that such request is received
within the time limit specified in the BDS prior to the deadline for
submission of Bids. The Purchaser shall forward copies of its response
to all Bidders who have acquired the Bidding Document directly from it,
including a description of the inquiry but without identifying its source.
Should the Purchaser deem it necessary to amend the Bidding
Document as a result of a clarification, it shall do so following the
procedure under ITB 9 and 24.2.
8.2. The purchaser may organize a pre-bid meeting of Bidders at least

fifteen (15) days before the deadline for submission of Bids at the place,
date and time as specified in the BDS to provide information relating to
Bidding Documents, Technical specifications and the like matters.
Should the purchaser deem it necessary to amend the Bidding Document
as a result of a clarification, it shall do so following the procedure under
ITB 9and ITB 24.2.
9. Amendment of 9.1. At any time prior to the deadline for submission of the Bids, the
Bidding Document Purchaser may amend the Bidding Document by issuing addenda.
9.2. Any addendum issued shall be part of the Bidding Document and
shall be communicated in writing to all who have obtained the Bidding
Document directly from the Purchaser.
9.3. To give prospective Bidders reasonable time in which to take an

addendum into account in preparing their Bids, the Purchaser may, at its
discretion, extend the deadline for the submission of the Bids, pursuant
to ITB 24.2
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C. Preparation of Bids
10. Cost of Bidding 10.1. The Bidder shall bear all costs associated with the
preparation and submission of its Bid, and the Purchaser shall not be
responsible or liable for those costs, regardless of the conduct or
outcome of the bidding process.
11. Language of Bid 11.1. The Bid, as well as all correspondence and documents
relating to the Bid exchanged by the Bidder and the Purchaser, shall be
written in the language specified in the BDS. Supporting documents
and printed literature that are part of the Bid may be in another language
provided they are accompanied by an accurate translation of the relevant
passages in the language specified in the BDS, in which case, for
purposes of interpretation of the Bid, such translation shall govern.
12. Documents 12.1. The Bid shall comprise the following:

Comprising the Bid
(a) Bid Submission Sheet and the applicable Price Schedules, in
accordance with ITB Clauses 13, 15,and16;
(b) Bid Security, in accordance with ITB 21;
(c) alternative bids, if permissible, in accordance with ITB 14;
(d) written confirmation authorizing the signatory of the Bid to
commit the Bidder, in accordance with ITB 22;
(e) documentary evidence in accordance with ITB 17 establishing
the Bidder’s eligibility to bid;
(f) documentary evidence in accordance with ITB Clauses 18
and 31, that the Goods and Related Services conform to the
Bidding Document;
(g) documentary evidence in accordance with ITB 19 establishing
the Bidder’s qualifications to perform the contract if its Bid is
accepted; and
(h) any other document required in the BDS.
13. Bid Submission 13.1. The Bidder shall submit the Bid Submission Sheet using the
Sheet and Price form furnished in Section IV, Bidding Forms. This form must be
Schedules completed without any alterations to its format, and no substitutes shall
be accepted. All blank spaces shall be filled in with the information
requested.
13.2. The Bidder shall submit the Price Schedules for Goods and
Related Services, according to their origin as appropriate, using the
forms furnished in Section IV, Bidding Forms.
14. Alternative Bids 14.1. Unless otherwise indicated in theBDS, alternative bids
shall not be considered.
15. Bid Prices and 15.1. The prices and discounts quoted by the Bidder in the Bid
Discounts Submission Sheet and in the Price Schedules shall conform to the
requirements specified below.
15.2. All items in the Schedule of Supply must be listed and
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priced separately in the Price Schedules. If a Price Schedule shows

items listed but not priced, their prices shall be assumed to be included
in the prices of other items. Items not listed in the Price Schedule shall
be assumed not to be included in the Bid, and provided that the Bid is
substantially responsive, the corresponding adjustment shall be applied
in accordance with ITB 32.3
15.3. The price to be quoted in the Bid Submission Sheet shall be

the total price of the Bid excluding any discounts offered.
15.4. The Bidder shall quote any unconditional discounts and the
methodology for their application in the Bid Submission Sheet.Also
refer in BDS.
15.5. The terms EXW, CIF, CIP, and other similar terms shall be
governed by the rules prescribed in the current edition of Incoterms,
published by The International Chamber of Commerce, at the date of the
Invitation for Bids or as specified in the BDS.
15.6. Prices shall be quoted as specified in each Price Schedule

included in Section IV, Bidding Forms. The disaggregation of price
components is required solely for the purpose of facilitating the
comparison of Bids by the Purchaser. This shall not in any way limit
the Purchaser’s right to contract on any of the terms offered. Prices shall
be entered in the following manner:
(a) For Goods manufactured in Nepal :
(i) the price of the goods quoted EXW (ex works, ex factory,
ex warehouse, ex showroom, or off-the-shelf, as
applicable), including all customs duties, Value Added
Tax and other taxes already paid or payable on the
components and raw material used in the manufacture or
assembly of goods quoted ex works or ex factory, or on
the previously imported goods of foreign origin quoted ex
warehouse, ex showroom, or off-the-shelf;
(ii) Value Added Tax and all other taxes applicable in Nepal
and payable on the Goods if the Contract is awarded to
theBidder;and
(iii) the price for inland transportation, insurance, and other
local services required to convey the Goods to their final
destination (Project Site) specified in the BDS.
(b) For Goods manufactured outside Nepal, to be imported:
(i) the price of the goods quoted CIF (named port of
destination),or CIP(border point),or CIP(named place of
destination), named place of destination as specified in the
BDS;
(ii) the price for inland transportation, insurance, and other
local services required to convey the Goods from the
named place of destination to their final destination
(Project Site) specified in the BDS;
(iii) in addition to the CIP prices specified in (b)(i) above, the
price of the Goods to be imported may be quoted FCA
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(named place of destination) or CPT (named place of

destination), if so specified in the BDS;
(c) For Goods manufactured outside Nepal, already imported:
[For previously imported Goods, the quoted price shall be
distinguishable from the original import value of these Goods
declared to customs and shall include any rebate or mark-up of
the local agent or representative and all local costs except
import duties and taxes, which have been and/or have to be paid
by the Purchaser. For clarity the bidders are asked to quote the
price including import duties, and additionally to provide the
import duties and the price net of import duties which is the
difference of those values.]
(i) the price of the Goods, including the original import
value of the Goods; plus any mark-up (or rebate); plus
any other related local cost, and custom duties and
other import taxes already paid or to be paid on the
Goods already imported.
(ii) the custom duties and other import taxes already paid
(need to be supported with documentary evidence) or
to be paid on the Goods already imported;
(iii) the price of the Goods, obtained as the difference
between (i) and (ii) above;
(iv) any sales and other taxes which will be payable on the
Goods if the contract is awarded to the Bidder; and
(v) the price for inland transportation, insurance, and other
local services required to convey the Goods from the
named place of destination to their final destination
(Project Site) specified in the BDS.
(d) For Related Services, other than inland transportation and other
services required to convey the Goods to their final destination,
whenever such Related Services are specified in the Schedule of
Requirements:
(i) the local currency cost component of each item
comprisingthe Related Services; and
(ii) the foreign currency cost component of each item
comprising the Related Services, inclusive of all
custom ruties, Value Added Tax and other taxes
aplicable in the Purchaser’s country ,payable on the
related services ,if the contract is awarded to the
Bidder.
15.7. Prices quoted by the Bidder shall be fixed during the

Bidder’s performance of the Contract and not subject to variation on any
account, unless otherwise specified in theBDS. A Bid submitted with
an adjustable price quotation shall be treated as nonresponsive and shall
be rejected. However, if in accordance with the BDS, prices quoted by
the Bidder shall be subject to adjustment during the performance of the
Contract, a Bid submitted with a fixed price quotation shall not be
rejected, but the price adjustment shall be treated as zero.
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15.8. If so indicated pursuant to ITB 1.1, Bids are being invited

for individual contracts (lots) or for any combination of contracts
(packages). Unless otherwise indicated in the BDS, prices quoted shall
correspond to 100% of the items specified for each lot and to 100% of
the quantities specified for each item of a lot. Bidders wishing to offer
any price reduction for the award of more than one Contract shall
specify the applicable price reductions in accordance with ITB 15.4,
provided the bids for all lots are submitted and opened at the same time.
16. Currencies of Bid 16.1. Bid prices shall be quoted in the following currencies:
(a) Bidders may express their bid price in any fully convertible
currency. If a Bidder wishes to be paid in a combination of amounts
in different currencies, it may quote its price accordingly but shall
use currencies as specified in BDS.
(b) All expenditures that are to be incurred in Nepal for i) inland
transportation and related costs, ii) all taxes, and iii) local currency
cost component of related services other than inland transportation
and other services should be expressed in the Bid in Nepalese
currency and will be payable in Nepalese currency.
17. Documents 17.1. To establish their eligibility in accordance with ITB 4,

Establishing the Bidders shall:
Eligibility of the
(a) complete the eligibility declarations in the Bid Submission Sheet,
Bidder
included in Section IV, Bidding Forms; and
(b) if the Bidder is an existing or intended JV in accordance with ITB
4.1 , submit a copy of the JV Agreement, or a letter of intent to
enter into such an Agreement. The respective document shall be
signed by all legally authorized signatories of all the parties to the
existing or intended JV, as appropriate.
17.2. Bidders, applying for eligibility for domestic proference as

indicated in ITB 35 shall submit the cirtification of country of origion
issued by authorized agency to satisfy the offered goods are produced in
Nepal as described in section III, Evaluation and Qualification Criteria.
18. Documents 18.1. To establish the conformity of the Goods and Related
Establishing the Services to the Bidding Document, the Bidder shall furnish as part of its
Conformity of the Bid the documentary evidence that the Goods and Related Services
Goods and Related conform to the requirements specified in Section V, Schedule of
Services to the Supply.
Bidding Document
Also refer in BDS.
18.2. The documentary evidence may be in the form of literature,

drawings or data, and shall consist of a detailed item-by-item description
of the essential technical and performance characteristics of the Goods
and Related Services, demonstrating substantial responsiveness of the
Goods and Related Services to those requirements, and if applicable, a
statement of deviations and exceptions to the provisions of Section V,
Schedule of Supply.
18.3. The Bidder shall also furnish a list giving full particulars,
including available sources and current prices of spare parts, special
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tools, etc., necessary for the proper and continuing functioning of the
Goods during the period specified in theBDS following commencement
of the use of the goods by the Purchaser.
18.4. Standards for workmanship, process, material, and

equipment, as well as references to brand names or catalogue numbers
specified by the Purchaser in the Section V, Schedule of Supply, are
intended to be descriptive only and not restrictive. The Bidder may
offer other standards of quality, brand names, and/or catalogue numbers,
provided that it demonstrates, to the Purchaser’s satisfaction, that the
substitutions ensure substantial equivalence or are superior to those
specified in Section V, Schedule of Supply.
19. Documents 19.1. The documentary evidence of the Bidder’s qualifications to

Establishing the perform the contract, if its bid is accepted, shall establish to the
Qualifications of the Purchaser’s satisfaction that the Bidder meets each of the qualification
Bidder criterion specified in Section III, Evaluation and Qualification
Criteria.
19.2. If so required in the BDS, a Bidder that does not

manufacture or produce the Goods it offers to supply shall submit the
Manufacturer’s Authorization using the form included in Section IV,
Bidding Forms to demonstrate that it has been duly authorized by the
manufacturer or producer of the Goods to supply these Goods in Nepal
and take care of the warranty provided.
19.3. If so required in theBDS, a Bidder that does not conduct

business within Nepal shall submit evidence that it will be represented
by an Agent in the country equipped and able to carry out the Supplier’s
maintenance, repair and spare parts-stocking obligations prescribed in
the Conditions of Contract and/or Technical Specifications.
19.4. A foreign Bidder wishing to have or already having a local

agent shall state the following:
(a) Name and address of the Agent/Representative,
(b) The Agent/Representative providing type of services,
(c) Amount of commission if the Agent/Representative is entitled to
get such payment and if it participates in the procedure of
payment,
(d) Other agreement with Agent/Representative, if any,
(e) Bidder shall certify in the Letter of Authorization as follows:
"We certify that the statement and disclosure made by us on the above are
complete and true to the best of our knowledge and belief",
If the agent has not been appointed:
(f) Source of information about tender invitation,
(g) The remuneration given to the individual or firm/company or
organization to work on its behalf for submitting tender,
representation in the bid opening and other required action in
connection with the tender,
(h) Transfer or handover an evidence of foreign currency exchanged
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which required to be submitted with the tender,

(i) If the bank account of any Nepali citizen has been used for the
exchange of foreign currency specify the name of the individual
and his address. If the foreign currency has been exchanged by
self then the certificate of currency exchange.
19.5. If a foreign Bidder in its Bid, has not provided the

information mentioned in ITB 19.4 or has submitted its bid stating that
the Bidder does not have a local agent and later it is proved that the
bidder has a local agent or it is proved that the commission mentioned in
the Bid is less than the commission received by the local agent then the
Purchaser shall initiate proceedings to blacklist such bidder in
accordance with ITB 3.3.
20. Period of Validity 20.1. Bid shall remain valid for a period specified in theBDS
of Bids after the bid submission deadline date prescribed by the purchaser. A
bid valid for a shorter period shall be rejected by the purchaser as
nonresponsive.
20.2. In exceptional circumstances, prior to the expiration of the

bid validity period, the Purchaser may request Bidders to extend the
period of validity of their Bids. The request and the responses shall be
made in writing. If a Bid Security is requested in accordance with ITB
21, it shall also be extended for a corresponding period. A Bidder may
refuse the request without forfeiting its Bid Security. A Bidder granting
the request shall not be required or permitted to modify its Bid.
21. Bid Security 21.1. Unless otherwise specified in theBDS, the Bidder shall
furnish as part of its bid, in original form, a Bid Security as specified in
the BDS.
21.2. If a bid security is specified pursuant to ITB21.1, the bid

security shall be in any of the following forms at the Bidder’s option:
(a) original copy of an unconditional bank guarantee from
reputed commercial foreign bank or;
(b) original copy of an unconditional bank guarantee from "A"
class commercial bank in Nepal or;
(c) original copy of cash deposit voucher in the Purchaser's Account
as specified in BDS.
In case of a bank guarantee, the Bid Security shall be submitted using
the Bid Security Form included in Section IV, Bidding Forms. The
form must include the complete name of the Bidder. The Bid Security
shall be valid for minimum thirty (30) days beyond the end of the
validity period of the bid. This shall also apply if the period for bid
validity is extended.
A bid security issued by foreign bank must be counter – guaranteed
by an "A" class commercial bank in Nepal acceptable to the
Purchaser.
21.3. If a bid Security is required in accordance with ITB 21.1,

any Bid not accompanied by an enforceable and compliant Bid Security
in accordance with ITB 21.2, shall be rejected by the Purchaser as
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nonresponsive. In case of e- Submission, if the scanned copy of an

acceptable bid security letter is not uploaded with the electronic bid then
bid shall be rejected.
21.4. If a Bid Security is specified pursuant to ITB 21.1, the Bid

Security of unsuccessful Bidders shall be returned within three (3) days
upon the successful Bidder furnishing of the signed Contract Agreement
and the Performance Security pursuant to ITB 43.
21.5. If a Bid Security is specified pursuant to ITB 21.1, the Bid

Security of the successful Bidder shall be returned as promptly as
possible once the successful Bidder has signed the Contract Agreement
and furnished the required Performance Security.
21.6. The Bid Security may be forfeited:

(a) If a Bidder requests for withdrawal or modification of its bid
as against of the ITB clause 26.3 during the period of bid
validity specified by the Bidder on the Bid submission form except
as provided in ITB 20.2
(b) if the successful Bidder fails to:
(i) sign the Contract in accordance with ITB 44; or
(ii) furnish a Performance Security in accordance with ITB 43.
Also refer in BDS.
21.7. The Bid Security of a JV must be in the name of the JV that

submits the bid. If the JV has not been legally constituted at the time of
bidding, the Bid Security shall be in the names of all future partners as
named in the letter of intent mentioned in ITB 17.1.
22. Format and Signing 22.1. The Bidder shall prepare one original of the documents
of Bid comprising the Bid as described in ITB 12 and clearly mark it
“ORIGINAL.” In addition, the Bidder shall submit copies of the Bid, in
the number specified in the BDS and clearly mark them “COPY.” In
the event of any discrepancy between the original and the copies, the
original shall prevail.
22.2. The original and all copies of the Bid shall be typed or
written in indelible ink and shall be signed by a person duly authorized
to sign on behalf of the Bidder. This authorization shall be attached
with the Bid.
22.3. Any amendments such as interlineations, erasures, or

overwriting shall be valid only if they are signed or initialed by the
person signing the Bid.
D. Submission and Opening of Bids
23. Submission, Sealing 23.1. Bidders may always submit their bids by mail or by hand or
and Marking of by courier. When so specified in the BDS, Bidders have the option of
Bids submitting their bids electronically. Bidders submitting bids
electronically shall follow the electronic bid submission procedures
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specified in the BDS.
23.2. Bidders submitting bids by mail or by hand or by courier

shall enclose the original and each copy of the Bid, including alternative
bids, if permitted in accordance with ITB 14, in separate sealed
envelopes, duly marking the envelopes as “ORIGINAL”,
“ALTERNATIVE” and “COPY.” These envelopes containing the
original and the copies shall then be enclosed in one single envelope.
The rest of the procedure shall be in accordance with ITB 23.3 and 23.4.
23.3. The inner and outer envelopes shall:

(a) bear the name and address of the Bidder;
(b) be addressed to the Purchaser in accordance with ITB 24.1;
(c) bear the specific identification of this bidding process pursuant to
ITB 1.1 and any additional identification marks as specified in the
BDS; and
(d) bear a warning "NOT TO OPEN BEFORE THE TIME AND DATE
FOR BID OPENING", in accordance with ITB 27.1.
23.4. If all envelopes are not sealed and marked as required, the
Purchaser will assume no responsibility for the misplacement or
premature opening of the bid.
24. Deadline for 24.1. Bids must be received by the Purchaser at the address and
Submission of Bids no later than the date and time indicated in the BDS. In case of e-
submission, the standard time for e-submission is Nepal Standard Time
as set out in the server. The e-procurement system will accept the e-
submission of bid from the date of publishing of notice and will
automatically not allow the e-submission of bid after the deadline for
submission of bid.
24.2. The Purchaser may, at its discretion, extend the deadline for
the submission of Bids by amending the Bidding Document in
accordance with ITB 9, in which case all rights and obligations of the
Purchaser and Bidders previously subject to the deadline shall thereafter
be subject to the deadline as extended.
25. Late Bids 25.1. The Purchaser shall not consider any Bid that arrives after
the deadline for submission of Bids, in accordance with ITB 24. Any
Bid received by the Purchaser after the deadline for submission of Bids
shall be declared late, rejected, and returned unopened to the Bidder.
26. Withdrawal and 26.1. A bidder may withdraw, or modify its bid after it has been
Modification of submitted either in hard copy or by e-Submission. Procedures for
Bids withdrawal or modification of submitted bids are as follows:
i) Bids submitted in hard Copy
a) Bidders may withdraw or modify its bids by sending a written notice
in a sealed envelope, duly signed by an authorized representative,
and shall include a copy of the authorization in accordance with
ITB 22.2 before 24 hours prior to the last deadline of submission
of bid. The corresponding modification of the bid must
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accompany the respective writtennotice. All notices must be:

(aa) prepared and submitted in accordance with ITB 20 and ITB
21,and in addition, the respective envelopes shall be clearly
marked “WITHDRAWAL”, “MODIFICATION;” and
(bb) received by the Employer 24 hours prior to the deadline
prescribed for submission of bids, in accordance with ITB 22.
ii) E-submitted bids.
a) Bidder may submit modification or withdrawal prior to the
deadline prescribed for submission of bids.
Bidders may withdraw or modify its bids by sending a written
notice in a sealed envelope, duly signed by an authorized
representative, and shall include a copy of the authorization in
accordance with ITB 20.2 before 24 hours prior to the last
deadline of submission of bid.
Once a Bid is withdrawn, bidder shall not be able to submit
another bid for the same bid.
26.2. Bids requested to be withdrawn in accordance with ITB

26.1 shall be returned unopened to the Bidders.
26.3. In case of bids submitted in hard copy no bid shall be

withdrawn or modified in the interval between 24 hours prior time of the
deadline for submission of bids and the expiration of the period of bid
validity specified by the Bidder on the Letter of Bid or any extension
thereof.
In case of e-submitted bids no bids shall be withdrawn or modified in
the interval between deadline for submission of bids and the expiration
of the period of bid validity specified by the Bidder on the bid
submission form or any extension thereof.
26.4. Sealed envelope pursuant to ITB 26.1 shall be opened only

on the date and time of opening of bid.
27. Bid Opening 27.1. The Purchaser shall conduct the bid opening in public in the
presence of bidder or its representative who chose to attend at the
address, date and time specified in the BDS. The Purchaser shall
download the e-submitted bid files. The e-procurement system allows
the Purchaser to download the e-submitted bid files (report) only after
bid opening date and time
Electronically submitted bid shall be opened at first in the same time
and date as specified above. Electronic Bids shall be opened one by one
and read out. The e-submitted bids must be readable through open
standards interfaces. Unreadable and or partially submitted bid files
shall be considered incomplete.
27.2. Before opening the bids the purchaser shall separate the
envelopes of the bids received after the deadline of bid submission, the
envelopescontaining an application given for “WITHDRAWAL”, or
“MODIFICATION” of bids and the envelopes of bids duly registered.
The bids received after the deadline of submission shall be returned to
the concerned bidder unopened. Then envelopes marked
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“WITHDRAWAL” shall be opened first, read out, and recorded, and the
envelope containing the corresponding Bid shall not be opened, but
returned to the Bidder. If the withdrawal notice is not accompanied by a
copy of the valid authorization pursuant to ITB 22.2, the withdrawal
shall not be permitted and the corresponding Bid will be opened. Next
Envelopes marked “MODIFICATION” shall be opened, read out, and
recorded with the corresponding Bid. No Bid shall be modified unless
the corresponding “Modification” Notice contains a valid authorization
to request the modification and is read out and recorded at bid opening.
Only envelopes that are opened, read out, and recorded at bid opening
shall be considered further.
27.3. All other envelopes shall be opened one at a time, and the
following read out and recorded: the name of the Bidder and whether
there is a modification; the Bid Prices (per lot if applicable), any
discounts and alternative offers; the presence of a Bid Security, if
required; if there is discrepancy between figure and words, description
of such discrepancy; whether the bid form is signed by the bidder or his
agent; and any other details as the Purchaser may consider appropriate.
Only discounts and alternative offers read out and recorded at bid
opening shall be considered for evaluation. No Bid shall be rejected at
bid opening except for late bids, in accordance with ITB 25.1.
27.4. The Purchaser shall prepare a record of the bid opening that
shall include, as a minimum: the name of the Bidder and whether there
is a withdrawal or modification; the Bid Price, per lot if applicable, any
discounts and alternative offers if they were permitted; and the presence
or absence of a Bid Security. The Bidders’ representatives who are
present shall be requested to sign the record. The omission of a Bidder’s
signature on the record shall not invalidate the contents and effect of the
record. The Bidders’ representatives who are present shall also be
requested to sign an attendance sheet.
E. Evaluation and Comparison of Bids
28. Confidentiality 28.1. Information relating to the examination, evaluation,

comparison, and post-qualification of Bids, and recommendation of
contract award, shall not be disclosed to Bidders or any other persons not
officially concerned with such process until publication of the Contract
award; thereafter, information will be disclosed in accordance with ITB 44.
2.
28.2. Any attempt by a Bidder to influence the Purchaser in the

examination, evaluation, comparison, and post-qualification of the Bids or
Contract award decisions may result in the rejection of its Bid.
28.3. Notwithstanding ITB 28.2, from the time of bid opening to the
time of Contract award, if any Bidder wishes to contact the Purchaser on
any matter related to the bidding process, it should do so in writing.
29. Clarification of 29.1. To assist in the examination, evaluation, comparison and post-
Bids qualification of the Bids, the Purchaser may, at its discretion, ask any
Bidder for a clarification of its Bid. Any clarification submitted by a
Bidder with regard to its Bid and that is not in response to a request by the
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Purchaser shall not be considered. The Purchaser’s request for clarification

and the response shall be in writing. No change in the prices or substance
of the Bid shall be sought, offered, or permitted, except to confirm the
correction of arithmetic errors discovered by the Purchaser in the evaluation
of the Bids, in accordance with ITB 33.
30. Deviations, 30.1. During the evaluation of bids, the following definitions apply:
Reservations,
(a) “Deviation” is a departure from the requirements specified in the
and Omissions
Bidding Document;
(b) “Reservation” is the setting of limiting conditions or withholding
from complete acceptance of the requirements specified in the
Bidding Document; and
(c) “Omission” is the failure to submit part or all of the information or
documentation required in the Bidding Document.
31. Determination 31.1. The Purchaser’s determination of the responsiveness of a Bid is

of to be based on the contents of the Bid itself, as defined in ITB 12.
Responsiveness
31.2. A substantially responsive bid is one that meets the
requirements of the Bidding Document without material deviation,
reservation, or omission. A material deviation, reservation, or omission is
one that,
(a) if accepted, would:
(i) affect in any substantial way the scope, quality, or
performance of the Goods and Related Services specified in
Section V, Schedule of Supply; or
(ii) limits in any substantial way, inconsistent with the Bidding
Document, the Purchaser’s rights or the Bidder’s obligations
under the proposed Contract; or
(b) if rectified, would unfairly affect the competitive position of other
Bidders presenting substantially responsive bids.
31.3. The Purchaser shall examine the technical aspects of the bid in
particular, to confirm that all requirements of Section V, Schedule of
Supply have been met without any material deviation or reservation.
32. Non-material 32.1. Provided that a Bid is substantially responsive, the Purchaser
Non- may waive any non-conformity in the bid that does not constitute a material
conformities deviation, reservation or omission.
32.2. Provided that a Bid is substantially responsive, the Purchaser

may request that the Bidder submit the necessary information or
documentation, within a reasonable period of time, to rectify non-material
non-conformities or omissions in the Bid related to documentation
requirements. Requesting information or documentation on such
nonconformities shall not be related to any aspect of the price of the Bid.
Failure of the Bidder to comply with the request may result in the rejection
of its Bid.
32.3. Provided that a Bid is substantially responsive, the Purchaser
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shall rectify non-material nonconformities or omissions. To this effect, the

Bid Price shall be adjusted, for comparison purposes only, to reflect the
price of the missing or non-conforming item or component. The adjustment
shall be made using the method indicated in Section III, Evaluation and
Qualification Criteria.
32.4. If minor differences are found such as in technical

specification, description, feature which do not make the bid to be rejected,
then the cost, which is calculated to the extent possible due to such
differences, shall be included while evaluating bid.
32.5. If the value is found fifteen percent more than the quoted
amount of the bidder on account of minor differences pursuant to ITB 32.4,
such bid shall be considered ineffective in substance and shall not be
considered for evaluation.
33. Correction of 33.1. Provided that the Bid is substantially responsive, the Purchaser
Arithmetical shall correct arithmetical errors on the following basis:
Errors
(a) if there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail and the total price shall be corrected, unless in
the opinion of the Purchaser there is an obvious misplacement of
the decimal point in the unit price, in which case the total price as
quoted shall govern and the unit price shall be corrected;
(b) if there is an error in a total corresponding to the addition or
subtraction of subtotals, the subtotals shall prevail and the total
shall be corrected; and
(c) if there is a discrepancy between words and figures, the amount in
words shall prevail, unless the amount expressed in words is related
to an arithmetic error, in which case the amount in figures shall
prevail subject to (a) and (b) above.
33.2. If the Bidder that submitted the lowest evaluated Bid does not
accept the correction of errors, its Bid shall be rejected and its bid security
shall be forfeited.
34. Conversion to 34.1. For evaluation and comparison purposes, the price quoted in
Single Currency different currency(ies) of the bid shall be converted into Nepalese Rupees
using the selling exchange rates established by Nepal Rastra Bank and on
the date of bid opening.
35. Domestic 35.1. Unless otherwise specified in the BDS, domestic preference
Preference shall be a factor in bid evaluation.
36. Evaluation of 36.1. The Purchaser shall evaluate each Bid that has been
Bids determined, up to this stage of the evaluation, to be substantially
responsive.
36.2. To evaluate a Bid, the Purchaser shall only use all the criteria
and methodologies defined in this Clause and in Section III, Evaluation
and Qualification Criteria. No other criteria or methodology shall be
permitted.
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36.3. To evaluate a Bid, the Purchaser shall consider the following:

(a) Evaluation will be done for Items or Lots, as specified in the BDS;
the bid price as quoted in accordance with ITB 15;
(b) Price adjustment for correction of arithmetic errors in accordance
with ITB 33.1;
(c) Price adjustment due to discounts offered in accordance with ITB
15.4; and
(d) Price adjustment due to application of the evaluation criteria
specified in the BDS from amongst those set out in Section III,
Evaluation and Qualification Criteria. These criteria may include
factors related to the characteristics, performance, and terms and
conditions of purchase of the Goods and Related Services which
shall be expressed to the extent practicable in monetary terms to
facilitate comparison of bids unless otherwise specified in Section
III Evaluation and Qualification Criteria.
(e) Price adjustment due to the application of a margin of preference in
accordance with ITB clause 35.
36.4. The Purchaser’s evaluation of a bid will exclude and not take
into account:
(a) in the case of Goods offered from within Nepal, all sales tax and all
other taxes, applicable in Nepal and payable on the Goods if the
Contract is awarded to the Bidder;
(b) in the case of Goods offered from outside Nepal, all customs duties,
sales tax, and other taxes, applicable in Nepal and payable on the
Goods if the Contract is awarded to the Bidder; and
(c) any allowance for price adjustment during the period of
performance of the Contract, if provided in the Bid.
36.5. The Purchaser’s evaluation of a bid may require the

consideration of other factors, in addition to the Bid Price quoted in
accordance with ITB Clause 15. These factors may be related to the
characteristics, performance, and terms and conditions of purchase of the
Goods and Related Services. The effect of the factors selected, if any, shall
be expressed in monetary terms to facilitate comparison of bids, unless
otherwise specified in Section III, Evaluation and Qualification Criteria.
The factors, methodologies and criteria to be used shall be as specified in
ITB 36.3 (d).
36.6. If so specified in the BDS, these Bidding Documents shall

allow Bidders to quote separate prices for one or more lots, and shall allow
the Purchaser to award one or multiple lots to more than one Bidder. The
methodology of evaluation to determine the lowest-evaluated lot
combinations is specified in Section III, Evaluation and Qualification
Criteria.
37. Comparison of 37.1. The Purchaser shall compare all substantially responsive bids to
Bids determine the lowest-evaluated bid, in accordance with ITB 36.
38. Post- 38.1. The Purchaser shall determine to its satisfaction whether the
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qualification of Bidder that is selected as having submitted the lowest evaluated and
the Bidder substantially responsive Bid is qualified to perform the Contract
satisfactorily.
38.2. The determination shall be based upon an examination of the

documentary evidence of the Bidder’s qualifications submitted by the
Bidder, pursuant to ITB 19.
38.3. An affirmative determination shall be a prerequisite for award

of the Contract to the Bidder. A negative determination shall result in
disqualification of the Bid, in which event the Purchaser shall proceed to
the next lowest evaluated bid to make a similar determination of that
Bidder’s capabilities to perform satisfactorily.
39. Purchaser’s 39.1. The Purchaser reserves the right to accept or reject any Bid, and
Right to Accept to annul the bidding process and reject all Bids at any time prior to Contract
Any Bid, and to award, without thereby incurring any liability to the Bidders.
Reject Any or
All Bids
F. Award of Contract
40. Award Criteria 40.1. The Purchaser shall select for awarding the Contract to the
Bidder whose offer has been determined to be the lowest evaluated Bid
and is substantially responsive to the Bidding Document, provided
further that the Bidder is determined to be qualified to perform the
Contract satisfactorily.
41. Purchaser’s Right 41.1. At the time the Contract is awarded, the Purchaser reserves
to Vary Quantities the right to increase or decrease the quantity of Goods and Related
at Time of Award Services originally specified in Section V, Schedule of Supply,
provided this does not exceed the percentages indicated in theBDS, and
without any change in the unit prices or other terms and conditions of
the Bid and the Bidding Document.
42. Notification of 42.1. The Purchaser shall notify the concerned Bidder whose bid
Intention to Award has been selected in accordance with ITB 40.1 within seven days of the
selection of the bid, in writing that the Purchaser has intention to accept
his/her bid and the information regarding name, address and bid amount
of the selected bidder shall be given to all other bidders using the “Letter
of Intention” form included in Section VIII. Contract Forms
42.2. If no bidder submits an application pursuant to ITB 45.1

within a period of seven days of providing the notice under ITB 42.1,
the Purchaser shall accept the bid selected in accordance with ITB
40.1 prior to the expiry of bid validity period, and notification of award
shall be communicated to the bidder to furnish the performance security
and sign the contract within fifteen days.
42.3. If the bidder whose bid is accepted fails to sign the contract as
stated ITB 39.1, the Public Procurement Monitoring Office shall blacklist
the bidder on recommendation of the Public Entity.
43. Performance 43.1. Within fifteen (15) days of the receipt of notification of award
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Security from the Purchaser, the successful Bidder shall furnish the Performance
Security in accordance with the GCC, using for that purpose the
Performance Security Form included in Section VIII, Contract Forms, or
another form acceptable to the Purchaser.
i) If bid price of the bidder selected for acceptance is up to 15 (fifteen)
percent less than the approved cost estimate, the performance security
amount shall be 10 (ten) percent of the bid price.
ii) For the bid price less than 15 percent of the cost estimate, the
performance security amount shall be determined as follows:
Performance Security Amount = [(0.85 x Cost Estimate –Bid Price)
x 0.5] + 10% of Bid Price.
For the purpose of calculation of Performance Security amount, the
prices quoted in foreign currency exclusive of custom duties & VAT
and the prices quoted in NPR inclusive of VAT shall be considered.
43.2. Failure of the successful Bidder to submit the above-

mentioned Performance Security or sign the Contract Agreement shall
constitute sufficient grounds for the annulment of the award and
forfeiture of the Bid Security. In that event the Purchaser may award the
Contract to the next lowest evaluated Bidder whose offer is substantially
responsive and is determined by the Purchaser to be qualified to perform
the Contract satisfactorily.
44. Signing of Contract 44.1. The successful Bidder shall sign the contract in the form
included in section VIII after the submission of performance security in
accordance with ITB 43.
44.2. At the same time, the Purchaser shall affix a public notice
on the result of the award on its notice board and make arrangement to
post the notice into its website, if it has; and if it does not have, into the
website of the Public Procurement Monitoring Office, the contract
award resultsidentifying the bid and lot numbers and the following
information: (i) name of each Bidder who submitted a Bid; (ii) bid
prices as read out at Bid Opening; (iii) name and evaluated prices of
each Bid; (iv) name of bidders whose bids were rejected and the reasons
for their rejection; and (v) name of the winning Bidder, and the Price it
offered, as well as the duration and summary scope of the Contract
awarded.
44.3. The Purchaser shall promptly respond in writing to any

unsuccessful Bidder who, within thirty days from the date of issuance of
notification of award in accordance with ITB 42.2, requests in writing
the grounds on which its bid was not selected
45. Complaint and 45.1. If a Bidderis not satisfied with the procurement process or
Review Client’s decision provided as per ITB 42.1 and believes that the Client has
committed an error or breach of duty which has or will result in loss to him
then the Bidder may give an application for review of the decision to the
Office Chief of the procuring entity (Purchaser) with reference to the error
or breach of duty committed by the Client. The complaint application
should be given within 7 days of receipt of the information regarding the
issue of intention to accept letter by the Client. Application, for review of
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Client’s decision, filed after the deadline shall not be processed
45.2. The Office chief of the Procuring Entity (Purchaser) shall,

within five (5) days after receiving the complaint application, give its
decision with reasons, in writing pursuant to ITB 45.1:
(a) whether to suspend the procurement proceeding and the
procedure for further proceedings to be adopted; or
(b) whether or not to reject a complaint application.
45.3. If the Bidder, who has submitted the complaint application,

is not satisfied with the decision of the Office Chief in accordance with
ITB 45.2, or the decision by the Office Chief is not given within five
(5) days of receipt of the complaint application pursuant to ITB 45.1,
then the applicant , within seven (7) days of receipt of such decision,
may file an application with relevant supporting documents to the
Public Procurement Review Committee of the GoN, stating the reason
of its disagreement on the decision of the Office Chief provided that its
bid amount is above the amount specified in the BDS.. Together with
the review application, the applicant shall furnish a guarantee, in the
form of cash or Bank guarantee equivalent to zero point five percent
(0.5%) of its quoted bid amount, with the validity period of at least
ninety (90) days from the date of the filing of the review application.
45.4. Late application filed after the deadline pursuant to ITB

45.3 shall not be processed
45.5. The Public Procurement Review Committee, shall give its

decision within 30 days after receiving the review application filed
pursuant to ITB 45.3 on the basis of i) the information and comments
received from the Purchaser, ii) evidence, documents submitted along
with the application by the applicant, and iii) information received on
inquiring both the parties regarding the matter.
45.6. If the claim made by the Bidder pursuant to ITB 45.3 is

justified, the Review Committee shall return the security deposit to the
applicant, pursuant to ITB 45.3, within seven (7) days of the Public
Procurement Review Committee’s decision.
45.7. If the claim made by the Bidder pursuant to ITB 45.3 is

rejected by the Review Committee, the security deposit submitted by the
Bidder pursuant to ITB 45.3 shall be forfeited.
46. Provision of PPA 46.1. If any provisions of this document are inconsistent with
and Financial prevailing Public Procurement Act (PPA) or Financial Regulations of
Regulations of Nepal Telecom, the provisions of this document shall be void to the
Nepal Telecom extent of such inconsistency and the provisions of prevailing PPA and
Financial Regulations of Nepal Telecom shall prevail.
End of Section I: Instructions to Bidders
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Section II. Bid Data Sheet (BDS)
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Section II. Bid Data Sheet

Table of Contents
A. Introduction............................................................................................................................... 2-32
B. Bidding Document .................................................................................................................... 2-34
C. Preparation of Bids ................................................................................................................... 2-35
D. Submission and Opening of Bids ............................................................................................. 2-39
E. Evaluation, and Comparison of Bids ....................................................................................... 2-42
F. Award of Contract .................................................................................................................... 2-43
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Section II. Bid Data Sheet

A. Introduction
ITB 1.1 Name of the Purchaser: Nepal Doorsanchar Company Limited (Nepal Telecom)
Name and identification number of the contract:

Name: Supply, Delivery, Installation and Commissioning of Telecom Geographic
Information System
Identification No.: NDCL/WCSD/ICB/XX/075-76
ITB 2.1 Name of the Project: Not Applicable

Name of the DP: Not Applicable
Implementing Agency: Nepal Telecom
Funding : Nepal Telecom
ITB 2.1 Name of Contract/s: Supply, Delivery, Installation and Commissioning of Telecom
Geographic Information System
ITB 4.1 a. Participation in Consortium

Bidder may submit Bid in consortium. If the Bidder is a Consortium, all of the parties
shall be jointly and severally liable to the Nepal Telecom for the fulfillment of the
provisions of the Contract and shall designate one party to act as a leader with
authority to bind the Consortium. A bidder can submit only one bid either as a partner
of the Consortium or individually. The Consortium agreement among all the members
shall be submitted. The agreement shall include roles and responsibilities of all
members. The composition Consortium shall not be altered without the prior consent
of the Purchaser. Refer to Section III: "Evaluation and Qualification Criteria (EQC)"
b. Bidding on behalf of a Principal Company
In case of Nepali Company (Authorized Local Agent Company) submitting bid
proposal on behalf of a Principal Company (Manufacturer/ Bidder other than
Nepalese):
i. The Bidder (Principal Company) shall furnish Power of Attorney to Nepali
Company to submit a Bid.
ii. The Bidder (Principal Company) shall quote the prices as stated in clause ITB
15.
iii. If Nepali Company wishing to furnish the bid security on behalf of Principal
Company shall furnish the Bid security in NRS in the manner and terms &
conditions as mentioned in ITB 21.2.
iv. The Bidder (Principal Company) may authorize Nepali Company to sign the
Contract on behalf of Bidder (Principal Company) if the bidder happens to be a
successful bidder.
v. If the bidder happens to be a successful bidder, the Performance Security shall
be furnished by Principal Company in currency of Contract or in equivalent
US$.
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vi. Nepal Telecom shall open L/C in the name of Principal Manufacturer /Bidder
and payment shall be made to the Principal Manufacturer /Bidder only after
deducting TDS (Tax Deduction at Source) applicable at the time of payment as
per Income Tax law of Nepal.
ITB 4.3 A list of debarred firms is available at http:\\www.ppmo.gov.np
ITB 4.8 a. Domestic Bidder shall submit PAN and VAT Certificates and Tax clearance
certificate or proof of submission of income return for BS 2073-74
b. The foreign Bidder responsible for supply and delivery of goods shall submit
Certificate of Incorporation/Certificate of Registration
c. The foreign Bidder responsible for Services to be rendered inside Nepal shall declare
to submit PAN and VAT Certificates at the time of contract before of opening L/C
d. Resident foreign bidder shall submit: PAN/VAT certificate and tax clearance
certificate at the time of bid submission.
ITB 5.1 Bidders from the following countries are not eligible:Not Applicable
ITB 7.1 This bidding document has 8 Sections:

Section I.Instructions to Bidders (ITB)
This Section provides relevant information to help the Bidders to prepare their bids.
Information is also provided on the submission, opening, and evaluation of Bids and
on the award of Contract.
The Instructions to Bidders are not a Contract document and, therefore, are not a part
of the Contract.
Section II. Bid Data Sheet (BDS)
The Bid Data Sheet (BDS) contains information and provisions that are specific to
each bidding process.
To facilitate the preparation of the BDS, its clauses are numbered with the same
numbers as the corresponding ITB clauses. This Guide provides information to the
Purchaser on how to enter all required information, and includes a BDS format that
summarizes all information to be provided.
Section III.Evaluation and Qualification Criteria (EQC)
The purpose of the Evaluation and Qualification Criteria (EQC) is to specify the
criteria that the Purchaser will use to evaluate the bids and post-qualify the lowest-
evaluated Bidder.
The EQC is not a part of the Contract document.
Section IV. Bidding Forms
This Section provides the standard format for the Bid Submission Form, Bidder
Information Form, Joint Venture Partner Information Form, User (Client) Certificate,
Bid Security (Bank Guarantee), Price Schedule, Summary of the Supplied
Goods/Services to Nepal Telecom, Supply Record, the Manufacturer's Authorization
Letter etc. to be submitted by the Bidder.
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Section V. Schedule of Supply

This Section provides the information on the List of Goods and Related Services,
Delivery and Completion Schedules, Technical Specifications and Drawings.
The Schedule of Supply shall provide sufficient information to enable Bidders to
efficiently and accurately prepare bids that are realistic and competitive. The Schedule
of Supply is a part of the Contract document.
Section VI. General Conditions of Contract (GCC)
This Section provides the General Conditions of Contract that will apply to the
Contract for which the Biding Document is issued.The GCC clearly identify the
provisions that may normally need to be specified for a particular bidding process and
require that such information be introduced through the SCC.
The GCC are a Contract document and, therefore, are a part of the Contract.
Section VII. Special Conditions of Contract (SCC)
This Section provides Clauses specific to the particular Contract that modify or
supplement Section VI: General Conditions of Contract.
The Special Conditions of Contract (SCC) contain provisions that the GCC require be
specified for a particular bidding process. To facilitate the preparation of the SCC, its
clauses are numbered with same numbers as the corresponding GCC clauses.
The SCC is the part of Contract Document.
Section VIII. Contract Forms
This Section contains the Sample letter for the intent of contract award, Letter of
Acceptance, Contract Agreement Form, the forms for Performance Security and
Advance Payment Security etc.
B. Bidding Document
ITB 8.1 For clarification purposes only, the Purchaser’s address is:
Attention: Wireline and Customer Services Directorate
Name of the Purchaser: Nepal Doorsanchar Company Limited (Nepal Telecom)
Address: Chhauni Complex, Chhauni, Kathmandu
Country: Nepal
Telephone: +977 1 4272100
Electronic Mail Address: ntc.wcsd@ntc.net.np
Nepal Telecom will respond in writing to any request for clarification provided that such
request is received no later than 15 days prior to the deadline date for submission of bid.
Nepal Telecom, for any reason, whether at its own initiative or in response to a
clarification requested by a prospective bidder, may issue clarification and corrections
seven (7) days prior to the deadline for the submission of bids.
NEPAL TELECOM
Non submission of queries within the time stipulated as above shall be considered as
acceptance by Bidder for all the Tender Document’s terms and conditions as interpreted by
Nepal Telecom.
ITB 8.2 A Pre-Bid meeting shall take place at the following date, time and place:
Place: Chhauni Complex, Chhauni, Kathmandu, Nepal
Date: xxxx, 2018
Time: 11:00 AM
C. Preparation of Bids
ITB 11.1 The language of the Bid is English.
ITB 12.1 The Bidder shall submit the following additional documents with its Bid:
(h)
i Self declaration letter of authenticity of submitted documents
ii Bidding Document purchased from Nepal Telecom with Seal and Sign on each and
every Pages with Compliance Statement on each and every clause of technical
specification.
iii Letter stating that the bidder is not under a declaration of blacklisted or ineligibility
for corrupt and fraudulent practices issued by Government of Nepal.
iv Letter stating that the bidder is not having and not plan to have ownership with
competitors of Nepal Telecom in Nepal until the completion of all the contractual
obligations.
v Letter stating that the bidder is not having conflict of Interest as per ITB 4.2.
ITB 14.1 Alternative Bids shall not be Permitted.
ITB 15.1 The bidder shall quote the unit prices and total bid prices of the goods and services it
proposes to supply under the contract on the price schedule as per bidding document.
ITB 15.2 The unit price of all goods, services and inland transportation (if Applicable) shall be
quoted in Section IV: Bidding forms in the column related to price (Unit and Total Price).
Except monetary value, Bidder shall not quote any other text such as “Not Applicable”,
“Not Available” etc.
ITB 15.4 The Bidder shall quote any unconditional discounts and the methodology for their
application in the Bid Submission Form in accordance with Section IV: Bidding Forms.
The discounts mentioned other than in Bid Submission Form shall not be considered. If
the Methodology of Application of the Discounts is not mentioned in the Bid Submission
form, the offered discount shall be proportionately absorbed in the unit price of all the
goods, services and inland delivery at the time of contract.
The offered discounts shall remain valid and applicable in all subsequent purchases on later
dates. The offered discount shall also be used for the evaluation and loading/Adjustment
purpose.
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ITB 15.5 The Incoterms edition is 2010 or recent versión of Incoterms
ITB 15.6 a. The Bidders from Nepal

The Bidders from Nepal shall quote the price in Nepali Currency. The price shall be
inclusive of all taxes/duties such as VAT, Customs Duties, and Security Tax etc.
applicable in Nepal. Such Bidder shall submit up to date firm/ company registration
certificate and tax clearance certificate from Government of Nepal.
b. The Bidder from outside Nepal
The bidder from outside Nepal shall quote for goods in US$ or EURO. The prices
shall be exclusive of taxes/duties such as VAT, Customs Duties, and Security Tax etc.
applicable in Nepal. The Bidder from outside Nepal shall quote in Nepalese Rupees
for the Inland Transportation and the price shall be inclusive of VAT applicable in
Nepal.
The Bidder from outside Nepal, if wishes to supply goods and services with Nepal as
country of origin or wishes to quote in Nepalese Currency fully or partially, shall
quote in Nepalese Currency. This price shall be inclusive of taxes/duties such as VAT,
Local Development Tax, Customs Duties, and Security Tax etc. applicable in Nepal.
Such Bidder shall submit Tax Invoice with VAT number.
c. Service to be rendered inside Nepal
All the prices of services to be rendered in Nepal, including inland transportation cost
shall be inclusive of taxes/ duties such as VAT, Local Development Tax, Customs
Duties, and Security Tax etc. applicable in Nepal
If the Bidder is other than Nepalese Bidder, the Bidder shall submit VAT
Registration Certificate issued by Nepal Government after the signing of the Contract.
The bidder may authorize any other service provider (Manufacturer/ Subsidiary/ Local
Partner/ Local Agent/ Consortium Member) to provide the service in Nepal. However,
such other service provider (Manufacturer/ Subsidiary/ Local Partner/ Local agent/
Consortium Member) shall submit VAT Registration Certificate from Nepal
Government.
If the Supplier quotes in currency other than the Nepalese Rupees for the services to
be rendered inside Nepal, the price shall be considered to be inclusive of VAT. In such
a case all the prices quoted in foreign currency for the services to be rendered inside
Nepal shall be converted to Nepalese Rupees applying the exchange rate of the Bid
Opening Date at the time of signing of Contract.
d. Service to be rendered outside Nepal
The Bidder from outside Nepal shall quote in US$ or EURO for services to be
rendered outside Nepal. In such a case, price shall be exclusive of VAT. The Bidder
from outside Nepal may quote in NPR for the services to be rendered outside Nepal.
In such a case the price shall be inclusive of VAT.
The Bidder shall be responsible to pay withholding tax (TDS – Tax Deduction at Source)
as per the Income tax law of Government of Nepal.
ITB 15.6 a. The bidder from outside Nepal shall quote CIP Customs Entry Point. Bidder shall
b (i) quote for goods in US$ or EURO on CIP Customs Entry Point basis. The prices shall
be exclusive of taxes/duties such as VAT, Custom Duties, and Security Tax etc.
applicable in Nepal.
For this purpose, “Customs Entry Point” means Tribhuvan International Airport
(TIA)Kathnmandu,India/Nepal border of Jogbani/Biratnagar, Raxaul/Birgunj,
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Sunauli/Bhairahawa, Rupaidiya/Nepalgunj, Gaurifanta/ Silugadi/Kakarvita and

China/Nepal border of Kerung/Rasuwa and Zhangmu (Khasa)/Tatopani
b. All the prices of services to be rendered in Nepal, including inland transportation cost
shall be inclusive of taxes/ duties such as VAT, Local Development Tax, Custom
Duties, and Security Tax etc. applicable in Nepal.
ITB 15.6 The bidder shall quote Inland Delivery Cost from custom Entry Point to NT warehouse
(b) ii and under Section V: Schedule of Supply.
(c) (v)
ITB 15.7 The prices quoted by the Bidder shall not be adjustable.
ITB 16.1 Bidders shall quote price in NPR, US$ or in EURO
ITB 18.1 Compliance Statements to Technical Requirement

i. In the offer, the Bidder shall include clause by clause statement and sufficient
documentation such that the Nepal Telecom can validate the compliance statements.
In the statement of compliance, the bidder shall state:-
a. Fully Compliant (FC): If the offer of Bidder fully meets the Tender
requirement.
b. Partially Compliant (PC): If the offer of Bidder meets the requirement partially.
The bidder shall state the reason why the offer is partially compliant. However,
if the bidder is able to fulfill the specified requirement later, the time schedule
for this shall be stated. In such cases, the bidder shall clearly mention the extent
to which other requirements or specifications are affected.
c. Non Compliant (NC): If the offer of Bidder cannot meet the requirements. The
bidder shall also state reasons for it
d. Compliance statements such as ‘Agreed’, ‘Noted’, ‘OK’, Tick mark, Do (”)
and ‘Understood’ etc. shall not be acceptable and shall be considered “Non
Compliant”
Bidders shall mention, along with the compliance statement, the relevant Clause No.,
Page No., Chapter/ Section/ Volume of the offered bid document and/ or the
brochure and catalogue, wherever applicable, for the purpose of verification of their
commercial and technical compliance statement.
ii. In case of absence or unclear statements of compliance for any specified
requirement, Nepal Telecom will interpret that particular requirement as being "Non
Compliant ".
iii. If the bidder has stated ‘Fully compliant’ against technical clauses with comments
resulting in material deviation, such statement shall be considered as "Non
Compliant ".
iv. If the bidder has stated partially or non-compliant to some of the clauses, the
successful bidder shall provision for all such requirements and make the bid fully
compliant to all Nepal Telecom requirements at the time of signing of Contract.
ITB 18.3 Period of time the Goods are expected to be functioning (for the purpose of spare parts):
Ten (10) years after the issuance of Warranty Completion Certificate (WCC).
ITB 19.2 Manufacturer’s authorization is required.
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If the bidder is supplying the below listed Goods and Software from the third party
manufacturers, the bidder shall be duly authorized by the producer or manufacturer of the
goods and software to supply the goods and software in Nepal. The bidder shall provide
manufacturer authorization letter from the manufacturers for following Telecom GIS
Software and Hardware. The authorization shall be from the OEM or atleast from the
authorized distributer.
i. Software of GIS Server and GIS Client
ii. Application Server for GIS purpose
iii. Database Server for GIS purpose
iv. Network Attached Storage (NAS) System
v. Storage Area Network (SAN) System
vi. Firewall
vii. Network Elements (Switch and Router)
Non Submission of required Manufacturer Authorization along with Bid shall result
in the rejection of the Bid
ITB 20.1 The bid validity period shall be 120 days from the date of opening of Bids.
ITB 20.2 If due to certain reasons, bid submission date is extended the validity of the bid shall
be extended accordingly without which bid shall be rejected.
The bidder shall extend the bid validity period and Bid security period as per Nepal
Telecom’s request if notification of Intention of Award and Notification of Award has
already been issued during the period of bid validity as per ITB 42. A Bidder shall not be
required nor permitted to modify its bid.
ITB 21.1 A Bid Security is required;

The amount and the currency of the Bid Security shall be : USD 60,500.00 (In words:
United States Dollars: Sixty Thousands and Five Hundreds only) or EURO 51,000.00
(In words: Fifty One Thousands only) or NPR 6,550,000.00 (In words: Nepalese
Rupees: Six Millions and Five Hundreds and Fifty Thousands only).
ITB 21.2 Bidder may submit the Bid Security in the form of cash. The bidder intending to submit the
Bid Security in the form of cash shall deposit the cash in the account of the Purchaser and
submit the receipt of the deposited amount of cash along with the bid.
The account details of the Purchaser for depositing the Cash for Bid Security is as follows:
Currency For NPR For USD
Name of Nabil Bank Limited, Pulchowk, Nabil Bank Limited, Pulchowk,

Bank: Lalitpur, Nepal Lalitpur, Nepal
A/C No.: 0206017500258 5001217500007
Bidders are requested to deposit sufficient amount including respective bank charges so
that the net amount as mentioned above and shall be deposited in account of purchaser.
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or
If the Bidder wishes to submit the Bid Security in the form of unconditional bank
guarantee, the bidder should submit the original copy of the guarantee along with the bid.
The format of Bid Security shall be as specified in Section IV: Bidding Forms.
Bid Security issued by foreign Bank must be counter– guaranteed by a
"A" class commercial Bank in Nepal.
The Nepalese Company, wishing to furnish the Bid Security on behalf of the Principal
company (Manufacturer/Bidder) shall state in the Bid Security, the Bidder’s name as
“M/S____ (Name of Nepalese Company) submitting Bid Security on behalf of Bidder
M/S_____ (Name of Principal Manufacturer / Bidder)”. The name and address of principal
company must be mentioned in the bid Security. However, if the bidder happens to be a
successful bidder, the Performance Security shall be furnished by Principal Company in
currency of Contract or in equivalent US$.
ITB 21.6 The Bid Security shall be forfeited:

(a) If a Bidder requests for withdrawal or modification of its bid as against of the ITB
clause 26.3 during the period of bid validity specified by the Bidder on the Bid
submission form except as provided in ITB 20.2; or
(b) if the Bidder does not accept the corrected bid price as per arithmetical error correction
performed during financial evaluation; or
(c) if the Bidder’s response to the clarification sought by Nepal Telecom constitutes
change in price and substance of the Bid; or
(d) if the Bidder carry out or cause to carry out the acts mentioned in Clause No. ITB 3
with an intention to influence the implementation of the procurement process or the
procurement agreement; or
(e) if the bidder fails to sign the Contract in accordance with ITB 44; or
(f) if the bidder fails to furnish a Performance Security in accordance with ITB 43.
If the Bidder fails to extend the bid validity period and Bid Security period as requested by
Nepal Telecom after issuance of notification of Intention of Award and Notification of
Award as per ITB 42.
D. Submission and Opening of Bids
ITB 22.1 Composition of bid document

Submission of the following documents and forms along with bid document are
mandatory, without which, the bid shall be rejected.
The Bidders are required to submit the following envelopes with Sealing and Marking
of envelopes in the manner as described in ITB 23 of Section I and Format and Signing
of Bid in accordance with ITB 22 of Section I.
1. 1st envelope with seal and marked as "Original-1: Document for Bid Opening", shall
contain original of following documents:
a. Bid Submission Form in accordance with Section IV: Bidding Forms; duly
filled with date and signed by Authorized Person and stamped with official
seal.
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b. Bid Security furnished in accordance with ITB 21 of Section I: Instructions to

Bidders (ITB) and the Bid Security Form in accordance with Section IV:
Bidding Forms duly filled with date and signed by authorized Person.
The bidder who submits bids through e-submission shall submit the
Original Copy of Bid Security at the time of Bid Opening.
c. Price Schedule forms in accordance with Section IV: Bidding Forms duly
filled with date and signed by Authorized Person and stamped with official
seal in accordance with Section IV: Price Schedule of offered goods and
services.
d. Manufacturer's Authorization Letter as per ITB19.2 of Section I: ITB in
accordance with Section IV: Bidding Forms if the bidder is not a manufacturer
of the offered products/services.
e. The Power of Attorney and Signature specimen of the Authorized Person as
per ITB 22.2 of section I: ITBin a separate sheet shall be submitted along with
the Bid.
f. Joint Venture (JV) or Consortium agreement between all the members of
JV or consortium as per ITB4.1 of Section I:ITB (if Applicable)
g. Copy of Firm Registration Certificate/ Business Registration Certificate
h. Documents as mentioned in ITB 4.8 of Section II: BDS
i. "Bidder Information Form" as mentioned in Section IV: "Bidding Forms"
2. 2nd envelope with seal and marked as "Original-2: Remaining Original Document"
shall contain following remaining original documents:
a. Bidding Document: Original Bidding Document as per ITB 7.1 purchased from
Nepal Telecom, Amendment and Clarification issued by Nepal Telecom with sign
of authorized person and stamped with official seal in all the pages. Bidder shall
state Compliance Statements (FC/PC/NC) in accordance with ITB18.1 in this
section on each and every clause of Section V "C. Technical Specification" of the
Bidding Document purchased from Nepal Telecom including all Amendments
issued by Nepal Telecom.
All pages of the bid except for un-amended printed literature shall be initialed by
the authorized person or persons signing the bid along with the official Seal of
Bidder.
b. Compliance Statements on each and every clause on Technical Specifications in
Section V: Schedule of Supply including all Amendments and Clarifications issued
by Nepal Telecom.
c. Bidders Eligibility, Equipment Field Proven-ness and Supply records of the
offered goods in accordance with Qualification Criteria in Section III: Evaluation
and Qualification Criteria (EQC).
All the pages of the documents submitted under the Section III: EQC shall be
stamped with official seal and initialed by the person authorized to sign the bid
proposal.
d. Detailed technical description and the performance characteristics of the offered
Goods as per the ITB 18 shall be included along with the bid document.
e. ISO Certificates in accordance with Qualification Criteria as per Section III:
EQC
3. 3rd envelope with seal and marked as "Copy", shall contain copy documents of all the
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original documents enclosed in 1st and 2nd envelope.

The original and the copy of the bid shall be typed or written in indelible ink and
shall be signed by the Bidder or a person or persons duly authorized to bind the
Bidder to the Contract along with the official seal of Bidder.
All pages of the bid, except for un-amended printed literature, shall be initialed by
the authorized person or persons signing the bid along with the official seal of
Bidder.
In order to facilitate evaluation of the bid, the bidder shall provide the complete bidding
documents in hard copy as well as soft copy including Price Schedule, Schedule of
Requirements, Compliance statements of Technical Specifications, other calculations,
brochures, catalogues, technical descriptions etc. In case of discrepancy between hard
copy and soft copy, hard copy shall prevail.
If the bidder needs to write the reasons for their compliance statements and if the space
available in the Original Bidding Document is not enough to write the reasons, the Bidder
can use separate plain sheet. In such a case Bidder shall clearly mention Section Number
and Clause Number for which the reasons are sought. The separate sheet (s) shall be signed
by authorized person and stamped with official seal of Bidder.
ITB 23.1 Bidders shall have the option of submitting their bids electronically.
ITB 23.1 If bidders submit their bids electronically, the electronic bidding submission procedures
shall be:
a) For e-submission, Bid documents will be available in Nepal Telecom e-procurement
portal (PDF Format). The bidders may submit their bid through e-submission which
is available in Nepal Telecom e-procurement portal i.e. http://eproc.ntc.net.np.
b) For e-submission, bidder has to register in Nepal Telecom e-procurement portal. The
registered bidder has to procure the bid document and prepare the entire bid proposal
in traditional way with sign and seal. The bidder has to scan all the documents into
pdf format. These softcopy (document) has to be uploaded in their respective place.
For details please visit Nepal Telecom e-procurement portal i.e.
http://eproc.ntc.net.np.
c) The bidder has to submit following three (3) envelopes to Nepal Telecom within
seven (7) days from the date of bid opening in manner as mentioned in clause
ITB 22.1 in Section II: Bid Data Sheet:
i. 1st envelope with seal and marked as "Original-1: Document for Bid
Opening"
ii. 2nd envelope with seal and marked as "Original-2: Remaining Original
Document".
iii. 3rd envelope with seal and marked as "Copy", shall contain copy documents
of all the original documents enclosed in 1 st and 2nd envelope.
d) The bidder who submits bids in hard copy (manual submission) as well as through e-
submission shall be treated as two separate bids by a same bidder and hence will be
disqualified. However, the bidder who has submitted the bid electronically may
submit the hardcopy before the bid submission dead line, only if they submit the
valid official letter requesting the withdrawal of the e-submitted bid proposal along
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with the bid.

e) The bidder who submits bids through e-submission shall submit the Original Copy of
Bid Security at the time of Bid Opening.
The bidder who submits bids through e-submission shall upload copy of the
Original Bid Security; otherwise the bid shall be rejected. The Original Bid
Security shall be submitted along with documents as mentioned ITB 22.1.
ITB 23.3 The inner and outer envelopes shall bear the following additional identification marks:
(c)
IFB title:Supply & Delivery of Telecom GIS
IFB Number: NDCL/WCSD/XX/074-75
ITB 23.3 The inner and outer envelopes shall bear the following additional identification marks:
(c), (d)
IFB Title: " Supply & Delivery of Telecom GIS
IFB Number: NDCL/WCSD/ICB/XX/074-75
and the words“Do Not Open Before Opening Date” i.e ...............and indicate the name
and address of the bidder to enable the bid to be returned unopened in case it is
declared“LATE”.
If the outer envelope is not sealed and marked as afore mentioned, Nepal Telecom will
assume no responsibility for the bid's misplacement or premature opening of the bid
submitted. The bid thus received will be rejected.
ITB 24.1 The address and deadline for bid submission is:
Place: Nepal Telecom, Wireline and Customer Services Directorate, Chhauni
Complex, Chhauni, Kathmandu
Date: xxxx, 2018
Time: 11:45 AM
ITB 27.1 The bid opening shall take place at:

Place: Wireline and Customer Services Directorate, Nepal Telecom, Chhauni
Complex, Chhauni
Date: xxxx, 2018
Time: 12:00 Noon
The bidder representatives who are authorized by the Bidder can only participate in Bid
Opening. The Bidder’s representative shall submit the authorization letter as per the
"Participation on the Bid Opening" form of Section IV: Bid Opening Forms. The Bidder’s
representative who is present in Bid Opening shall sign a bid opening checklists evidencing
their attendance.
ITB 27.1 If electronic bid submission is permitted in accordance with ITB 23.1, the specific bid
opening procedures shall be:
Electronically submitted Bid shall be downloaded and readout first.
E. Evaluation, and Comparison of Bids
ITB 35.1 Domestic preference shall not be a bid evaluation factor.
NEPAL TELECOM
ITB 36. 3 Evaluation will be done for Items. Bids will be evaluated for each item and the Contract
(a) will comprise the item(s) awarded to the successful Bidder.
ITB 36.3 The adjustments shall be determined using the following criteria, from amongst those set
out in Section III, Evaluation and Qualification Criteria
(d)
(a) Deviation in Delivery schedule: No
(b) Deviation in payment schedule: No
(c) Unit price interhead absorption for services (Extended Warranty Service, Inland
transportation, Installation, Testing & ready for Commissioning, annual
maintenance service) as per Clause no. 1.1.5 in “Evaluation of bids” of Section III:
Evaluation and Qualification Criteria: No
(d) Loading amount for Omission, Short Supplied and Minor Deviation as per Clause
no. 1.1.4.5 in “Evaluation of bids” of Section III: Evaluation and Qualification
Criteria: Yes
F. Award of Contract
ITB 41.1 The maximum percentage by which quantities may be varied is: 15%.
ITB 45.3 No application can be submitted before the Review Committee for review against the
decision made by the Office Chief of the Procuring Entity (Purchaser).
End of Section II: Bid Data Sheet (BDS)
NEPAL TELECOM
Section III. Evaluation and Qualification

Criteria (EQC)
NEPAL TELECOM
Section III. Evaluation and Qualification

Criteria
Table of Contents
A. Evaluation Criteria ................................................................................................................................3-46
B. Qualification Criteria .............................................................................................................................3-50
NEPAL TELECOM
A. Evaluation Criteria
1. Evaluation of bids
1.1. The bid documents shall comprise documents and forms as per clause 12 of Section I: ITB duly
filled with date and signed by Authorized Person.
1.1.1. Examination of bids
1.1.1.1. Examination of the Bids shall be done in accordance with Clause ITB 22.1 in "Submission
and Opening of Bids" in section II: Bid Data Sheet. Nepal Telecom will examine the bids to
verify whether the bid is valid & complete, whether the bid is accompanied by valid bid
securities, whether required sureties have been furnished, whether the documents have been
properly signed, and whether the bids are generally in order.
1.1.1.2. Nepal Telecom may waive any minor informality, nonconformity, or irregularity in a bid,
which does not constitute a major material and quality deviation and without which the
purpose of bidding will be fulfilled, provided such waiver does not prejudice or affect the
relative ranking of any bidder but bids with any deviations to the clauses marked with asterisk
(*) shall be considered as major deviations and the bid with such major deviations shall be
rejected.
1.1.1.3. Prior to the detailed evaluation, Nepal Telecom will determine the substantial responsiveness
of each bid to certain critical provisions stipulated in Nepal Telecom bidding document. For
the purpose of this clause, a substantially responsive bid is the one, which conforms to all the
terms and conditions of the bidding documents without major material deviations.
1.1.1.4. Nepal Telecom’s determination of a bid’s responsiveness will be based on the contents of the
bid itself without recourse to any extrinsic evidence.
1.1.1.5. If a bid has one or more major deviations, found during examination of bids, the bid is
considered as Non Responsive Bid and it will be rejected by Nepal Telecom and will not
substantially be made responsive by the bidder by correction of the nonconformity.
1.1.1.6. Further, if there are several minor deviations to the bid, and if such items constitute major
deviation or affect the required purpose of the requirement, such bid shall be considered as
Non Responsive Bid and rejected by Nepal Telecom and will not substantially be made
responsive by the bidder by correction of the nonconformity.
1.1.2. Detailed Technical Evaluation
1.1.2.1. Detailed Technical evaluation shall be carried out for those bids, which are found to be
responsive after preliminary examination as per above clause 1.1.1. Detailed Technical
evaluation shall be based on clause by clause compliance statements or comments on
Technical Specifications, technical details, catalogues, brochures etc. furnished by each
bidder. During the detailed technical evaluation, all the bids are examined in order to verify
whether the offered quantity and capacity meet the requirement of price schedule in Section
IV: Bidding Forms and in Section V: SOR Schedule of Supply of Bidding document and if
required adjustment shall be done. The cost of adjustment shall be determined during the
Financial Evaluation. Sample test also shall be carried out during the technical evaluation (If
Applicable).
1.1.2.2. If a bid has one or more major deviations, the bid is considered as Non-Responsive Bid and it
will be rejected by Nepal Telecom and will not substantially be made responsive by the
bidder by correction of the nonconformity.
material deviation or affect the required purpose of module/sub module/technical
requirements, such bid shall be considered as Non Responsive Bid and rejected by Nepal
Telecom and will not substantially be made responsive by the bidder by correction of the
nonconformity.
NEPAL TELECOM
1.1.2.4. For the verification of Bidder’s Compliance Statement (FC/PC/NC) made in accordanc with
ITB18.1 described in Section II: BDS, ONLY THE COMPLIANCE STATEMENTS
mentioned in the Original Tender Document purchased from Nepal Telecom, Amendments
and Clarification issued by Nepal Telecom shall be used.
1.1.3. Detail Commercial Evaluation
1.1.3.1. Detailed Commercial Evaluation shall be carried out for those bids, which are found to be
responsive after Detail Technical Evaluation as per above clause 1.1.2 The detail commercial
evaluation shall be carried out in accordance with the Section VI: GCC and Section VII:
SCC.
1.1.3.2. If a bid has one or more major deviations, the bid is considered as Non Responsive Bid and it
will be rejected by Nepal Telecom and will not substantially be made responsive by the
bidder by correction of the nonconformity.
material deviation or affect the required purpose of the commercial requirement, such bid
shall be considered as Non Responsive Bid and rejected by Nepal Telecom and will not
substantially be made responsive by the bidder by correction of the nonconformity.
1.1.4. Detail Financial Evaluation
1.1.4.1. Once the bids are considered substantially responsive after detailed Technical and
Commercial evaluation, all those responsive bids shall be judged from Financial Evaluation
perspective only and no weight-age shall be given to other technical details or parameters or
additional features and facilities of the offered products.
1.1.4.2. For the Financial Evaluation the following factors shall be taken into consideration for
evaluation purpose:
1.1.4.3. Arithmetical errors
Arithmetical errors will be rectified as per clause 33 in Section I: Information to Bidder
(ITB)
1.1.4.4. While performing error corrections as mentioned above in Clause No. 1.1.4.3, the Quoted Bid
Price may changed. Therefore, the Total Bid Price obtained after the Arithmetical Error
Correction shall be considered as a Corrected Bid price.
1.1.4.5. Offered Quantity
If the offered quantity/items are not sufficient to meet Nepal Telecom’s requirement and if
the some of the quantity/items are omitted, but they don’t constitute material deviation as per
clause 1.1.3.2, such quantity/items will be added for the evaluation purpose only and to bring
all the bidders in equal footing as per the following sub clauses to fulfill the requirement.
1.1.4.5.1. Under-Dimensioned (Short) Items
If the offered quantity is not sufficient to meet Nepal Telecom’s requirement, required
quantity will be loaded to fulfill the requirement and price will be adjusted accordingly taking
into consideration the offered unit price of the same bidder.
1.1.4.5.2. Missing (Omission) Items
If some required items of Price Schedule and SOR are missing in the offer, then the average
price of all responsive bidders for such missing item(s) will be considered as per ITB 36. 3
(a) in Section II: BDS for evaluation purpose and loaded to bring all bidders in equal footing.
1.1.4.5.3. Absence of Unit Price and Total Price of the Particular Item
If the unit price and the total price of the some item are not quoted, the average price of all
responsive bidders for such missing item(s) will be considered for evaluation purpose and
loaded to bring all bidders in equal footing.
1.1.4.5.4. However, in all the cases of missing/short items mentioned above in Clause No.
1.1.4.5.1and 1.1.4.5.2, all the prices loaded are only for evaluation purpose and if the
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bidder happens to be a successful bidder, the Bidder shall provide all the missing/short
items mentioned above free of cost to Nepal Telecom.
1.1.4.5.5. If major items, without which the purpose of bidding will not be fulfilled, are missing, the
bid shall be considered non-responsive and shall be rejected.
1.1.4.5.6. Deviations that do not materially alter or depart from the characteristics, terms, conditions
and other requirement set forth in the Bidding Document or if it contains errors or oversights
that are capable of being corrected without affecting the substance of the Bid are considered
as minor deviation. The cost of such minor deviation shall be calculated to the extent possible
and shall be included while evaluating bid.
1.1.4.5.7. Unit Price
1.1.4.5.7.1. Discrepancy in Unit Price in Lots and Phases
Unit Prices of the offered goods, services and inland transportation in all lots shall be same.
In case of discrepancies in the Unit prices, the quoted unit price in respective lots shall be
used for evaluation. However, lowest Unit Price among all shall be considered for all lots for
the calculation and preparation of final Contract Price if the bidder happens to be the
Successful Bidder.
1.1.4.5.7.2. Unit Price of Missing Items
In case of missing (omission) items (Clause No.1.1.4.5.2) and missing unit and total price
(Clause No.1.1.4.5.3), unit price of such items shall be finalized at the time of signing of
Contract without exceeding the average price of the same item of the responsive bidders.
1.1.4.5.8. If the Bidder does not accept the correction of the errors, its bid will be rejected, and its bid
security shall be forfeited. Nepal Telecom reserves the rights to award the tender to the next
lowest bidder or may go for re-tender whichever is convenient.
1.1.4.5.9. If the loading amount after performing the loading as per Clauses 1.1.4.5 and 1.1.4.5.6 of
this Section exceed 15% of the Corrected Bid Price, the bid shall be considered as non
responsive and not considered for evaluation.
1.1.4.6. Financial comparison shall be based on evaluated Price obtained after Financial Evaluation.
For the financial comparison purpose, all the evaluated prices quoted in foreign currencies
shall be converted into United States Dollar by applying conversion rate of bid opening date.
As per the provision of ITB 36.4, the Purchaser’s evaluation of a bid will exclude and not
take into account:
a. in the case of Goods offered from within Nepal, all sales tax and all other taxes,
applicable in Nepal and payable on the Goods if the Contract is awarded to the Bidder;
b. in the case of Goods offered from outside Nepal, all customs duties, sales tax, and other
taxes, applicable in Nepal and payable on the Goods if the Contract is awarded to the
Bidder.
1.1.5. Unit Price Inter head Absorption
1.1.5.1. Inland Transportation from Custom Entry Point to Suppliers’ Regional Ware House
and Transportation to Final Destination Site
The bidder shall quote the price for Inland Transportation from Custom Entry Point to
Purchasers’ Ware House for the delivery of the supplied Goods.
1.1.5.2. Installation, Testing and Commissioning (NOT APPLICABLE)
1.1.5.3. Extended Warranty and Annual Maintenance Service (AMS)
The Bidder shall quote at least two and a half (2.5) percent of total cost of goods (Hardware
and Software) per annum for Warranty and AMS. If the Bidder quotes less than the specified
percentages for Warranty and AMS, the percentage of Warranty and AMS shall be increased
NEPAL TELECOM
so as to meet the tender requirement by reducing the unit price of the Hardware and
Software proportionately.
1.1.5.4. Proof of compliance (POC) test (NOT APPLICABLE)

1.1.5.5. Clarification of Bids
To assist in the examination, evaluation and comparison of Bids, Nepal Telecom may ask the
Bidder for a clarification/Additional Information/Proof of Authenticity of the submitted
document. The request for clarification and the response to it shall be in writing, and no
change in the prices and substance of the Bid shall be sought, offered, or permitted.
If the Bidder fails to submit the requested clarification/Additional Information/Proof of
Authenticity of the submitted document within a stipulated time and if the submitted
documenst does not fulfills the requirement for which the clarifications are requested, the
clause for which the request is sought is considered to be non compliant.
NEPAL TELECOM
B. Qualification Criteria
1. Bidder’s/ Manufacturer’s eligibility and qualification criteria
1.1 Bidder for this Tender
The Bidder shall be a manufacturer of the Telecom GIS. The Bidder shall submit evidence in order to
prove of being a manufacturer of the offered Telecom GIS.
Or,
The bidder for this tender shall be a company, System Integrator (SI), Hardware or Operating System
Manufacture or reseller of Telecom GIS authorized by manufacturer of the Telecom GIS to offer the
Telecom GIS manufactured by them. Such bidder shall submit manufacturer’s authorization letter as
per Clause No. 1.9 of this section from the manufacturer of the Telecom GIS.
The bidder shall submit along with the bid the company profile and registration certifícate or business
license or certificate of incorporation.
1.2 Bidder or Manufacturer’s Experience, Qualification and Equipment Field Proven-ness
1.2.1 Experience
1.2.1.1 The Manufacturer of the offered Telecom GIS Software shall have experience of manufacturing
of Telecom GIS Software for at least ten (10) years at the time of bid invitation.
1.2.1.2 The bidder or manufacturer or System Integrator (SI) of the Telecom GIS shall have previous
hands-on knowledge and experience with successful migration of data from CableCAD or
similar copper or fiber based Telecom GIS system to the offered system.
In order to fulfill the requirements of these clauses, the Bidder shall submit evidence or Client or User
Certificates.
1.2.2 Equipment Field Proven-Ness
1.2.2.1 The Bidder or Manufacturer shall have experience of implementation of proposed Telecom GIS
in three (3) Telecom Operators in three (3) different countries having at least one (1) million
fixed (copper or optical) line subscribers in any one of the three (3) Telecom Operators. The
system shall be in operation for at least one (1) year at the time of bid invitation. The system
shall have editable user base (license) of at least 100 in any one of the two Telecom Operators.
In order to fulfill the requirement bidder shall submit User or Client satisfactory performance
certificates from the Telecom Operators.
1.2.2.2 The Telecom GIS shall have been used satisfactorily for a minimum period of One (1) year on
the date of bid invitation. In order to fulfill the requirement of this clause, Bidder shall submit
user or client satisfactory performance certificate from any one of the Telecom Operators.
1.2.3 Supply Records
The Bidder or Manufacturer shall have supplied the proposed Telecom GIS in three (3) Telecom
Operators in three (3) different countries at the time of bid invitation.
1.2.4 User or Client Certificate
To fulfill the requirement of the experience and supply record the Bidder or Manufacturer shall
submit user or client certificates.
The Bidder or Manufacturer shall provide references where the proposed system has been
integrated with CRM, Service Activation, and Billing.
1.3 Turnover
The Bidder or manufacturer of Telecom GIS Software shall have a minimum cumulative turnover of
above USD 12 (Twelve) million for three (3) consecutive years (any three consecutive years from
2014, 2015, 2016, and 2017) which shall be supported by Financial Statements.
1.4 ISO Certificate
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The manufacturer of the Telecom GIS shall be ISO certified for the manufacturing of the GIS
solutions.
The Bidder shall submit Quality Assurance Certificate ISO 9000 Series Certificate for the
manufacture relating to the manufacturing of GIS solution. The validity of the Quality Assurance
Certificate shall be at least up to the bid opening date.
1.5 Satisfactory Performance Certificate issued by Nepal Telecom (If Applicable)
The Manufacturer who has already supplied Telecom GIS under any contract to Nepal Telecom
within last five (5) years shall furnish the Satisfactory Performance Certificate (SPC) issued by the
Nepal Telecom along with the Bid proposal.
1.6 If the Bidder submits bid on behalf of a merged company, authentic document regarding the merging
shall be submitted along with the bid document. The merged company shall meet the requirement of
Clause No. 1.1 (where applicable) of "Qualification Criteria". However, the qualification and field
proven-ness of separate companies in such cases will be combined for the purpose of verifying the
Bidder’s experience criteria as mentioned in Clause No. 1.2 (for the related goods and services only)
of this section. Bid submitted on behalf of amalgamated or acquired companies having independent
legal status will be treated separately and shall meet all the requirements mentioned in Clause No. 1.1
(for the related goods and services only) of "Qualification Criteria" individually.
1.7 Participation in Joint Venture or Consortium
If the Bidder is a joint venture or Consortium, all of the parties shall be jointly and severally liable to
the Purchaser for the fulfillment of the provisions of the Contract and shall designate one party to act
as a leader with authority to bind the joint venture or Consortium. A bidder can submit only one bid
either as a partner of the joint venture or Consortium or individually. The agreement shall include
roles and responsibilities of each members of JV or Consortium. The Joint Venture or Consortium
agreement among all the members shall be submitted. The composition or the constitution of the joint
venture or Consortium shall not be altered without the prior consent of the Purchaser.
In case of joint venture or Consortium, maximum three (3) members are allowed. At least one of the
members, shall meet all the requirements as mentioned above in Clauses Nos. 1.2 (for the related
goods and services only) of "Qualification Criteria". The lead member shall take ultimate
responsibilities in fulfilling the entire terms and conditions of the Contract and submit the
commitment letter for the same.
1.8 In case Bidder is global company (Parent/Holding/Branch/Subsidiary Company), the bidder shall
individually meet all the requirements as mentioned above in the clause 1.2 of "Qualification
Criteria".
However, if global bidder wishes, the qualification and equipment field proven-ness of the Bidder
(branch/subsidiary company) and qualification and equipment field proven-ness of Bidder’s
Parent/Holding companies and their equipment will also be combined for the purpose of verifying the
criteria as mentioned in Clause No. 1.2 (for the related goods and services only) of "Qualification
Criteria.
In the cases mentioned above a letter from the Head Quarter (Parent/Holding Company) with the
following information shall be submitted along with the bid:
a. Authorization to the branch or subsidiary whose product is being offered to submit and sign the
bid.
b. Company Structure showing the relationship between Parent or Holding or Branch or Subsidiary
Companies.
1.9 Manufacturer's Authorization
The Bidder shall submit Manufacturer’s Authorization Letter for the offered Telecom GIS (as per
Section IV: Bidding Form No. –H “Manufacturers Authorization Letter” enclosed in the bid
document) from the manufacturer.
NEPAL TELECOM
If the bidder itself claims to be the manufacturer of the offered Telecom GIS, and hardwares such
bidder shall provide the proof of being the manufacturer and need not provide the authorization for
the Telecom GIS and hardwares, it manufactures.
If the bidder is not the manufacturer of the offered Telecom GIS and the Hardware, non-
submission of Manufacturer's Authorization Letter(s) from the Manufacturer(s) shall result in
rejection of the bid.
1.10 Conflict of Interest
A Bidder shall not have a conflict of interest. All Bidders found to have a conflict of interest shall
be disqualified. A Bidder may be considered to be in a conflict of interest with one or more parties
in this bidding process if, including but not limited to:
a. have controlling shareholders in common;
b. receive or have received any direct or indirect subsidy from any of them;
c. have the same legal representative for purposes of this Bid;
d. have a relationship with each other, directly or through common third parties, that puts them in
a position to have access to information about or influence on the Bid of another Bidder, or
influence the decisions of the Purchaser regarding this bidding process;
e. a bidder or any of its affiliates participated as a consultant in the preparation of the design or
technical specifications of the goods and services that are the subject of the bid.
1.11 Any bid not submitted as per the above sub-clauses _of Clause No.1 of "Qualification Criteria"
shall be rejected.
1.12 The user or client certificates that have to be submitted by Bidder in order to fulfil the requirement of
sub clauses of clause no. 1 of "Qualification Criteria" shall include at least all the information
mentioned in the "User (client) certificate” in Section IV: Bidding Forms.
1.13 All the user or client certificates and other documents to be submitted under the Clause No. 1 of
"Qualification Criteria" shall be sealed and signed by person authorized to sign the Bid Proposal.
Nepal Telecom may verify the authenticity of the claim made in the documents submitted under the
Clause No.1.2 of “Qualification Criteria" at any time during the evaluation in accordance with the
provision made in clause 6 below.
2. Supply Records
The Bidder shall provide the supply records, verifying data for sub-clauses of Clause no. 1.2 of
"Qualification Criteria", which shall clearly mention the name of operator and authorized person,
address, telephone, fax numbers, email addresses of contact persons, to whom offered system has
been supplied. NEPAL TELECOM reserves the right to substantiate the bidder’s claim, with the
concerned administrations, about the satisfactory performance of the equipment/system supplied and
their experiences and details of special problems (if any) that have been encountered with the
hardware or software in actual service.
The Supply Record shall be in format in accordance with "Supply Record" form in Section IV:
Bidding Forms.
3. Visit for Proof of compliance (PoC) During Evaluation (NOT APPLICABLE)
Nepal Telecom may send technical experts to verify the bidder’s claim of compliance to experience
and technical specifications.
This may be performed during the Bid evaluation of the tendering process.The supplier shall make
necessary arrangement with the administration to accommodate such visit and provide necessary
information and access for evaluation. The bidder shall make arrangements within 15 days of request
letter from Nepal Telecom.
NEPAL TELECOM
Nepal Telecom shall choose a large network /any other suitable sites as per the client certificates.
Nepal Telecom shall conduct tests based on offered bid and Nepal Telecom’s technical
specifications..
Nepal Telecom may also visit manufacturer’s premises during evaluation.
The cost of the visits shall be borne by Nepal Telecom and the duration shall be of two week. The
bidder shall arrange with the operator (bidder’s customer) for the tests and other demonstrations as
needed. The bidder shall arrange for any test equipments required and experts to advice and assist in
the tests.
4. Nepal Telecom's Right to verify the Authenticity of the submitted documents
Bidder shall submit original certificates with the letter head of the issuing authority duly signed with
date by the authorized person, stamped with official seal and with name, designation of the signatory
in the letter regarding Bidder’s/Manufacturer’s experience and field proven-ness as mentioned as and
where in this tender document.
If Bidders submits the copy document, the copy document shall be attested by Notary Public/
concerned Embassy in Nepal. Attestation shall be in English Language. All the documents written in
the language other than English language shall be followed by English translations. Translation shall
be done by authorized institution/Agency/ Concerned Embassy in Nepal.
Nepal Telecom reserves the right to verify the authenticity of the certificates and satisfactory
performance of the offered goods. The bidder shall provide the name with his/her designation,
Company, email, telephone number and fax number of the contact persons of operators and/or the
concerned authority, issuing the certificates in order for Nepal Telecom to verify the authenticity or
seek clarification of the submitted certificates if necessary. The bidder shall bear the responsibility of
providing response from the concerned authority if verification of submitted certificate is required. If
there is no response from the mentioned contact person and if the information mentioned in the
certificate is found to be not true, the certificate shall be considered invalid.
End of Section III: Evaluation and Qualification Criteria
NEPAL TELECOM
NEPAL TELECOM

Table of Contents
Section IV. Bidding Forms................................................................................................................ 4-54
A. Bid Submission Form ........................................................................................................... 4-56
B. Bidder Information Form ...................................................................................................... 4-58
C. Joint Venture Partner Information Form ............................................................................... 4-59
D. Financial Situation Form ...................................................................................................... 4-60
E. Average Annual Turnover Form ........................................................................................... 4-61
F. User (Client) Certificate ....................................................................................................... 4-62
G. Bid Security (Bank Guarantee) ............................................................................................. 4-63
H. Manufacturer’s Authorization ............................................................................................... 4-64
I. Application for Purchase of Bidding Document ................................................................... 4-65
J. Participation on the Bid Opening .......................................................................................... 4-66
K. Summary of the Supplied Goods/Services to Nepal Telecom ............................................... 4-67
L. Supply Record ...................................................................................................................... 4-68
M. Price Schedule Forms ........................................................................................................... 4-69
NEPAL TELECOM
A. Bid Submission Form
[The Bidder shall fill in this Form in accordance with the instructions indicated. No alterations to its
format shall be permitted and no substitutions shall be accepted.]
Date: [insert date (as day, month and year) of Bid Submission]
ICB No.: [insert number of bidding process]
Invitation for Bid No.: [insert No of IFB]
To: [insert complete name of Purchaser]
We, the undersigned, declare that:
a. We have examined and have no reservations to the Bidding Documents, including Addenda No.:
[insert the number and issuing date of each Addenda];
b. We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery
Schedules specified in the Schedule of Requirements the following Goods and Related Services
[insert a brief description of the Goods and Related Services];
c. The total price of our Bid, excluding any discounts offered in item (d) below, is: [insert the total
bid price in words and figures, indicating the various amounts and the respective currencies];
d. The discounts offered and the methodology for their application are:
Discounts. If our bid is accepted, the following discounts shall apply. [Specify in detail each
discount offered and the specific item of the Schedule of Requirements to which it applies.]
Methodology of Application of the Discounts. The discounts shall be applied using the following
method: [Specify in detail the method that shall be used to apply the discounts];
e. Our bid shall be valid for the period of time specified in ITB Sub-Clause 20.1, from the date fixed
for the bid submission deadline in accordance with ITB Sub-Clause 24.1, and it shall remain
binding upon us and may be accepted at any time before the expiration of that period;
f. If our Bid is accepted, we commit to obtain a Performance Security in the amount as per provision
mentioned in the GCC17.1of Section VII: Special Conditions of Contract (SCC) for the due
performance of the Contract.
g. We, including any subcontractors or suppliers for any part of the contract, have nationality from
eligible countries [insert the nationality of the Bidder, including that of all parties that comprise the
Bidder, if the Bidder is a JV, and the nationality each subcontractor and supplier]
h. We have no conflict of interest in accordance with ITB Sub-Clause 4.2;
i. Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the
contract—has not been declared ineligible in accordance with ITB Sub-Clause 4.3;
j. The following commissions, gratuities, or fees have been paid or are to be paid with respect to the
bidding process or execution of the Contract: [insert complete name of each Recipient, its full
address, the reason for which each commission or gratuity was paid and the amount and currency
of each such commission or gratuity]
NEPAL TELECOM
Name of Recipient Address Reason Amount
(If none has been paid or is to be paid, indicate “none.”)
k. We understand that this bid, together with your written acceptance thereof included in your
notification of award, shall constitute a binding contract between us, until a formal contract is
prepared and executed.
l. We declare that, we have not been black listed as per ITB 3.4 and no conflict of interest in the
proposed procurement proceedings and we have not been punished for an offense relating to the
concerned profession or business.
m. We understand that you are not bound to accept the lowest evaluated bid or any other bid that
you may receive.
Signed: [insert signature of person whose name and capacity are shown]
In the capacity of [insert legal capacity of person signing the Bid Submission Form]
Name: [insert complete name of person signing the Bid Submission Form]
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]
NEPAL TELECOM
B. Bidder Information Form

[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterations to
its format shall be permitted and no substitutions shall be accepted.]
Page ________ of_ ______ pages
1. Bidder’s Legal Name [insert Bidder’s legal name]
2. In case of JV, legal name of each party: [insert legal name of each party in JV]
3. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of Registration]
4. Bidder’s Year of Registration: [insert Bidder’s year of registration]
5. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of
registration]
6. Bidder’s Authorized Representative Information

Name: [insert Authorized Representative’s name]
Address: [insert Authorized Representative’s Address]
Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]
Email Address: [insert Authorized Representative’s email address]
7. Attached are copies of original documents of: [check the box(es) of the attached original documents]
 Articles of Incorporation or Registration of firm named in 1, above, in accordance with ITB Sub-
Clauses 4.1 and 4.2.
 In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB Sub-Clause 4.1.
 In case of government owned entity from the Purchaser’s country, documents establishing legal and
financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.5.
 Details of Local Agent

Company Name:
Address:
Tel/Fax:
Email Address:
Authorized Person:
Name:
Mobile:
E-mail:
All the correspondances with the Bidder until the signing of the Contract, shall be done through
FAX and e-mail mentioned in the Bidder's Information Form
NEPAL TELECOM
C. Joint Venture Partner Information Form
[The Bidder shall fill in this Form in accordance with the instructions indicated below].
Page ________ of_ ______ pages
1. Bidder’s Legal Name: [insert Bidder’s legal name]
2. JV’s Party legal name: [insert JV’s Party legal name]
3. JV’s Party Country of Registration: [insert JV’s Party country of registration]
4. JV’s Party Year of Registration: [insert JV’s Part year of registration]
5. JV’s Party Legal Address in Country of Registration: [insert JV’s Party legal address in country of
registration]
6. JV’s Party Authorized Representative Information

Name: [insert name of JV’s Party authorized representative]
Address: [insert address of JV’s Party authorized representative]
Telephone/Fax numbers: [insert telephone/fax numbers of JV’s Party authorized representative]
Email Address: [insert email address of JV’s Party authorized representative]
7. Attached are copies of original documents of:[check the box(es) of the attached original documents]
 Articles of Incorporation or Registration of firm named in 2, above, in accordance with ITB Sub-
Clauses 4.1 and 4.2.
 In case of government owned entity from the Purchaser’s country, documents establishing legal and
financial autonomy and compliance with commercial law, in accordance with ITB Sub-Clause 4.5.
NEPAL TELECOM
D. Financial Situation Form

Bidder shall submit the audited balance sheet and income statements in order to justify the requirement
of this section.
Each Bidder or member of a JV must fill in this form
Financial Data for 3 consecutive Years
Year 1: Year 2: Year 3:
Information from Balance Sheet
Total Assets
Total Liabilities
Net Worth
Current Assets
Current Liabilities
Information from Income Statement
Total Revenues
Profits Before Taxes
Profits After Taxes
 Attached are copies of financial statements (balance sheets including all related notes, and income
statements) for the last three or above years, as indicated above, complying with the following
conditions?
 Historic financial statements must be audited by a certified accountant.
 Historic financial statements must be complete, including all notes to the financial statements.
 Historic financial statements must correspond to accounting periods already completed and
audited (no statements for partial periods shall be requested or accepted).
NEPAL TELECOM
E. Average Annual Turnover Form

The information supplied should be the Annual Turnover of the Bidder in terms of the amounts billed to
clients for each year for work in progress or completed at the end of the period reported.
Each Bidder or member of a JV must fill in this form
Annual Turn over Data for 3 consecutive Years
Amount
Year
Average Annual Turnover
NEPAL TELECOM
F. User (Client) Certificate

The Client Certificate shall have at least following information:
1) The user (Client) certificate shall be in official letter head with i) Name of the company, ii)
Address of the Company, iii) Telephone, Fax and Web site
2) The user certificate shall be sealed and signed with i) Name and designation of the signatory, ii)
Telephone, Fax and e-mail of the signatory, iii) Signing Date, and iv) Official Seal
3) Service provider's name and address
4) The information about the offered goods:
i. Product Model/Version
ii. Supply Details
a. Date of Supply and Delivery
b. Quantity Supplied
iii. Product Performance (Satisfactory/unsatisfactory)
NEPAL TELECOM
G. Bid Security (Bank Guarantee)
[The Bank shall fill in this Bank Guarantee Form in accordance with the instructions indicated.]
________________________________
[Bank’s Name, and Address of Issuing Branch or Office]
Beneficiary: ___________________ [Name and Address of Purchaser]
Date: ________________
BID GUARANTEE No.: _________________
We have been informed that [name of the Bidder] (hereinafter called "the Bidder") has submitted to you
its bid dated (hereinafter called "the Bid") for the execution of [name of contract] under Invitation for
Bids No. [IFB number] (“the IFB”).
Furthermore, we understand that, according to your conditions, bids must be supported by a bid
guarantee.
At the request of the Bidder, we [name of Bank] hereby irrevocably undertake to pay you any sum or
sums not exceeding in total an amount of [amount in figures] ([amount in words]) upon receipt by us of
your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its
obligation(s) under the bid conditions, because the Bidder:
a. has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid;
or
b. having been notified of the acceptance of its Bid by the Purchaser during the period of bid validity,
(i) fails or refuses to execute the Contract Form, if required, or (ii) fails or refuses to furnish the
performance security, in accordance with the Instructions to Bidders.
c. has responded to the clarification sought by Nepal Telecom with the response that constitutes
change in price and substance of the Bid; or
d. has carry out or cause to carry out the acts mentioned in Clause No. ITB 3 with an intention to
influence the implementation of the procurement process or the procurement agreement; or
e. fails to sign the Contract in accordance with ITB 44; or
f. fails to furnish a Performance Security in accordance with ITB 43.
g. If the Bidder fails to extend the bid validity period and Bid Security period as requested by Nepal
Telecom after issuance of notification of Intention of Award and Notification of Award as per ITB
42.
This guarantee will expire: (a) if the Bidder is the successful bidder, upon our receipt of copies of the
contract signed by the Bidder and the performance security issued to you upon the instruction of the
Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt of a copy of
your notification to the Bidder of the name of the successful bidder; or (ii) twenty-eight days after the
expiration of the Bidder’s Bid.
This Bank Guarantee shall not be withdrawn or released merely upon return of the original Guarantee by
the Bidder unless notified by the purchaser for the release of the Guarantee.
Consequently, any demand for payment under this guarantee must be received by us at the office on or
before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.
_____________________________
[signature’(s)]
NEPAL TELECOM
H. Manufacturer’s Authorization
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions
indicated. Thisletter of authorization should be on the letterhead of the Manufacturer and should be
signed by a person with the proper authority to sign documents that are binding on the Manufacturer.
The Bidder shall include it in its bid, if so indicated in the BDS.]
IFB No.: [insert No of IFB]
To: [insert complete name of Purchaser]
WHEREAS
We [insert complete name of Manufacturer], who are official manufacturers of[insert type of goods
manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby authorize
[insert complete name of Bidder] to submit a bid the purpose of which is to provide the following Goods,
manufactured by us [insert name and or brief description of the Goods], and to subsequently negotiate
and sign the Contract.
We hereby extend our full guarantee and warranty in accordance with Clause 27 of the General
Conditions of Contract, with respect to the Goods offered by the above firm.
Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]
Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]
Title: [insert title]
Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]
NEPAL TELECOM
I. Application for Purchase of Bidding Document

To: Nepal Telecom
Chhauni Complex, Chhauni, Kathmandu
Nepal
Subject: Purchase of Bidding Document
We, ------------------------------------------- (Specify name of the Bidder, having office at ------- (Specify
Address) have gone through the Bidder’s Eligibility and Equipment Field Proven-ness criteria for Tender
Invitation No. [insert name of the tender and identification number] published in daily newspaper “The
Rising Nepal, on …….. ”and in your Website (http:/eproc.ntc.net.np) and willing to participate in said
Tender Invitation.
Therefore, we are hereby submitting non-refundable fee of NRs. ..... (Nepalese Rupees: … only) or US$
… (US Dollars: … Only) or Euro … (Euro: … only) and hereby authorise --------------------------
(Specify Name and Address of Bidder/Agent)to collect the Tender Document on behalf of our company.
Please find below the details of our authorized contact person and kindly request you to make all the
correspondences related to Tender No. [insert .name of the tender and identification number]before the
opening of Bids.
Details of the Contact Person for the Correspondences:
Name:
Designation:
Company Name:
Tel:
Fax:
E-mail:
______________________________________
[Signature for and on behalf of Bidder]
[Name] ----------------------
[Designation] ------------------
Date:
Seal of the Company
Signature of Document Collector: …………………………………………
NEPAL TELECOM
J. Participation on the Bid Opening

To: Nepal Telecom
Backbone Transmission Directorate
TTC Complex, Babarmahal, Kathmandu
Nepal
Subject: Participation on Bid Opening
We, ------------------------------------------- (Specify name of the Bidder, having office at ------- (Specify
Address) has submitted the Bid Proposal under the Tender Invitation No. [insert .name of the tender
and identification number], We hereby authorize following two (2) persons to participate in Bid Opening
on behalf of our company.
Participant No. 1
Name:
Designation:
Company Name:
Tel:
Fax:
E-mail:
Participant No. 2
Name:
Designation:
Company Name:
Tel:
Fax:
E-mail:
______________________________________
[Signature for and on behalf of Bidder]
[Name] ----------------------
[Designation] ------------------
Date:
Seal of the Company
NEPAL TELECOM
K. Summary of the Supplied Goods/Services to Nepal Telecom

Status Remarks
Description of the
Contract No. (Please Specify the reason
offered goods
SPC Issue Date if SPC not issued)
NEPAL TELECOM
L. Supply Record
Date of Address,
Operation Name, Tel.,
Quantity
Country
Description Purchaser' Purchaser's Fax, e-mail
SN From Till
of Product s Name Country of the
(date) (date) Contact
Person
10
NEPAL TELECOM
M. Price Schedule Forms
The Bidder shall fill in these Price Schedule Forms in accordance with the instructions
indicated.
NEPAL TELECOM
PRICE SCHEDULE for Goods (Hardware and Software)

IFB No. NDCL/WCSD/ICB/XX/074-75 for Supply, Delivery, Installation and Commissioning of Telecom GIS
Name of the Bidder:
Custom Entry Point: Tribhuvan International Airport (TIA), India/ Nepal border of Jogbani/ Biratnagar, Raxaul/ Birgunj, Sunauli/ Bhairahawa,
Rupaidiya/ Nepalgunj, Gaurifanta/ Dhangadhi and China/ Nepal border of Zhangmu (Khasa)/ Tatopani
(EUR/US$/NPR)
Unit price Unit price Total price Unit price of Total price of
Currency
FOB port CIF Nepal CIF Nepal Inland delivery Inland delivery
S.N. Item Unit Qty of loading Boarder in Boarder in to final to final
in US$ or Quoted Quoted destination in destination in
Euro Currency Currency NRs. NRs.
1. Part I:Telecom GIS System
TELECOM GIS software (server side) Set 1

1.1. including GIS Tool and related applications.
1.2. TELECOM GIS client Software Administrator User 1

Account license
TELECOM GIS client software Team Manager User 5

1.3. Account license
TELECOM GIS client software Editable User

1.4. User 30
Account license
TELECOM GIS client software view only

1.5. User 50
User Account license
1.6. Tools for Software/Report development, Set 1

system administration monitoring and
NEPAL TELECOM
(EUR/US$/NPR)
Currency
backup/restore etc.
1.7. Backup Recovery Software. Set 1
RDBMS with required number of licenses for Set

1.8. offered TELECOM GIS system 1
2. Part II: Hardware including OS and

complete installation materials and Others
2.1. Application Server including Operating System Set 1
2.2. Database Server including Operating System Set 1
2.3. SAN Storage System including required Set 1

Operating System
2.4. Network Attached Storage Sytem including Set 1

Required Operating System
2.5. Network Switch Set 1
2.6. Firewall Set 1
NEPAL TELECOM
(EUR/US$/NPR)
Currency
2.7. All in One Desktop computers (client Set 25

workstation)
2.8. Tablet Pcs 10
2.9. Installation Material Set 1
2.10. UPS for Main site Set 2
2.11. Base Map Subscription Cost Year 5
2.12. Additional items to comply with the

requirements in technical specifications and to
Set 1
make the offered TELECOM GIS System
completely functional.
Total Cost of Goods (Hardware and Softwares)
Total Cost of Inland Delivery to Final Destination
13% VAT
Total Cost of Inland Delivery to Final Destination with 13% VAT
NEPAL TELECOM
Price Breakdown
A. Total Cost of Goods and Software FOB Price in quoted currency -------------------
B. Total Cost of Freight in quoted currency ---------------------
C. Total Cost of Insurance in quoted currency -----------------------
D. Total Cost of Goods and Software CIF Price in quoted currency (A+B+C) ---------------------------------- (In figure) (In Words: -----------------------------
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------)
E. Total Inland Transportation Cost from Custom Entry point to Final Destination (Including VAT) in NPR. ---------------------------------------------------
(in Figures) (In Words: -------------------------------------------------------------------------------------------------------------------------------------------------------)
NEPAL TELECOM
PRICE SCHEDULE for Services

IFB No. NDCL/WCSD/ICB/XX/074-75 for Supply, Delivery, Installation and Commissioning of Telecom GIS
Name of the Bidder:
Currency Unit price in Total price in

S.N. Item Unit Qty
(EUR/US$/NPR) USD or Euro Quoted Currency
1. Services to be reindered outside Nepal
1.1. Factory Inspection and Inplant Test Lot 1
1.2. Pre-shipment Inspection and Technical Verification Lot 1
1.3. Module 1 Training Lot 1
Total Cost of Services to be reindered outside Nepal
2. Services to be reindered inside Nepal
Main Site survey, Requirement, Gap Analysis and delivery of

2.1. Lot 1
System Requirement Document (SRD)
Data Migration or Conversion from existing system (CableCAD

2.2. Lot 1
, AutoCAD and Land based) to proposed TELECOM GIS
NEPAL TELECOM
Currency Unit price in Total price in

S.N. Item Unit Qty
(EUR/US$/NPR) USD or Euro Quoted Currency
2.3. Interface with CRM of Nepal Telecom Lot 1
Part VI: Installation, Testing of Hardware, OS, RDBMS, Tools

2.5. Lot 1
& Others at Main Site and Regional Offices
2.6. PART VII: Extended Warranty &Technical Support Services Years 3
2.7. PART VIII: Annual Maintenance service (AMS) Years 1
Total Cost of Services to be reindered inside Nepal
13% VAT
Total Cost of Services to be reindered inside Nepal with 13% VAT
Total Price of Services to be reindered Outside Nepal in US$ or Euro (in figure):----------------------------------------------------- (In words:---------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------)
Total Price of Inland delivery to final destination in (figure): NRS. ___________________ (In words: Nepalese Rupees:
__________________________________________________________________________________________________________________________________________)
Signature of the Bidder: __________________________
NEPAL TELECOM
Full Name: __________________________________
Designation: ________________________
Bidder's official seal and date: __________________
Notes:
Note-1 The bidder shall provide Bill of Quantity (BOQ) in a separate sheet with detail breakdown for each item and its components. The BOQ must
include FOB and CIP unit price of all the items.
Note-2 This Schedule of Prices (SOP) shall be duly filled, signed along with date and stamped with official seal. Bid with Schedule of Prices (SOP) not
duly filled and without signature, date and official stamp shall be rejected and not be considered for evaluation.
Note-3 All the prices quoted in Nepalese Currency shall be inclusive of Taxes/Duties such as VAT, Local Development Tax, Custom Duties, and
Security Tax etc. applicable in Nepal.
Note-4 The Bidder shall quote price in accordance with Clause No. 16 of Section I:ITB.
Note-5 The bidder shall provide all the items which are not mentioned above but necessary to run the system for each system. The price shall be
considered for evaluation.
NEPAL TELECOM
End of
Section IV: Bidding Forms
End of
NEPAL TELECOM

(Nepal Telecom)
Supply & Delivery of Telecom GIS

Issued on: 2018/XX/XX

Purchaser:
NEPAL TELECOM
Section V. Schedule of Supply
NEPAL TELECOM
Section V: Schedule of Supply

Table of Contents
A. List of Goods and Delivery Schedule

1. SCHEDULE OF REQUIREMENT (SOR) of Goods (Hardware and Software)for Telecom GIS…...5-83
2. SCHEDUREQUIREMENT (SOR) for Services………………………………………….………………..5-84
3. Delilvery Schedule…………………………………………………………………………………………….25-84
B. List of Related Services and Completion Schedule…………………………………………………….5-86
C. Technical Specifications .........................................................................................................................5-87
Chapter 1. General Technical Specification for Telecom GIS………………………………………………5-88
Chapter 2. Detail Technical Specification for Telecom GIS ……………………………………………….5-94
NEPAL TELECOM
1. SCHEDULE OF REQUIREMENT (SOR) of Goods (Hardware and Software) for
Telecom GIS
IFB No. NDCL/WCSD/ICB/XX/075-76 for Supply, Delivery, Installation and Commissioning of
Telecom GIS
Name of the Bidder:
S.N. Item Unit Quantity
1. Part I:Telecom GIS System
TELECOM GIS software (server side) including GIS Tool and related Set 1
1.1. applications.
1.2. TELECOM GIS client Software Administrator Account license User 1
1.3. TELECOM GIS client software Team Manager Account license User 5
1.4. TELECOM GIS client software Editable User Account license User 30
1.5. TELECOM GIS client software view only User Account license User 50
Tools for Software/Report development, system administration Set 1

1.6. monitoring and backup/restore etc.
1.7. Backup Recovery Software. Set 1
RDBMS with required number of licenses for offered TELECOM GIS Set 1
1.8. system
Part II: Hardware including OS and complete installation

2.
materials and Others
2.13. Application Server including Operating System Set 1
2.14. Database Server including Operating System Set 1
2.15. SAN Storage System including required Operating System Set 1
Network Attached Storage Sytem including Required Operating Set 1

2.16. System
2.17. Network Switch Set 1
NEPAL TELECOM
2.18. Firewall Set 1
2.19. All in One Desktop computers (client workstation) Set 25
2.20. Tablet Pcs 10
2.21. Installation Material Set 1
2.22. UPS for Main site Set 2
2.23. Base Map Subscription Cost Year 5
Additional items to comply with the requirements in technical

2.24. specifications and to make the offered TELECOM GIS System Set 1
completely functional.
3. Part III: SRD and Data Migration and CRM Interface
Main Site Survey, Requirement, Gap Analysis and delivery of System

3.1. Lot 1
Requirement Document (SRD)
Data Migration or Conversion from existing system (CableCAD ,

3.2. Lot 1
AutoCAD and Land based) to proposed TELECOM GIS
3.3. Interface with CRM of Nepal Telecom Lot 1
Part IV: Factory Inspection and Inplant Test, Pre-Shipment

4.
Inspection and Technical Verification
4.1. Factory Inspection and Inplant Test Lot 1
4.2. Pre-shipment Inspection and Technical Verification Lot 1
5. Part V:Training
NEPAL TELECOM
Part VI: Installation, Testing of Hardware, OS, RDBMS, Tools &

6. Lot 1
Others at Main Site and Regional Offices
7. PART VII: Extended Warranty &Technical Support Services Years 3
8. PART VIII: Annual Maintenance service (AMS) Years 1
Note :
If the destination and quantity are require to change the Nepal Telecom shall notify the supplier in
appropriate time.
NEPAL TELECOM
2. Delivery Schedule
The goods (Hardware and software) shall be delivered by Sea or Air or Land up to the final
destination sites as per Section IV: Price Schedule and SOR.
All the goods (Hardware and Software) shall be delivered to store/s as mentioned in SOR within 120
days from the date of signing of contract.
NEPAL TELECOM
A. List of Related Services and Completion Schedule
Refer to:
i) “Price Schedule Forms” in Section IV: Bidding Forms
ii) “Delivery Schedule” and “Technical Specifications” in Section V: Schedule of Supply
NEPAL TELECOM
B. Technical Specifications
Chapter 1. General Technical Specification for Telecom GIS
1. General
2. General Requirements
3. Material and Finish
Chapter 2. Detailed Technical Specification for Telecom GIS

1. Telecom GIS
2. Hardware, OS, RDBMS of Application and Data base Server
3. SAN System
4. Network Attached Storage System
5. Network Switch
6. Firewall
7. Desktop Computer
8. Tablet
9. Power Backup
10. Training Requirement
11. Acceptance Testing
12. Warranty and Extended Warranty
13. Annual Maintenance Service (AMS)
NEPAL TELECOM
Chapter – I: General Technical Specifications for Telecom GIS
Bidder shall state

as : Fully
Clause Compliant /
Particulars of Nepal Telecom’s Requirements
No. Partially
Compliant/ Non
Compliant
1. General
This specification has been framed to be a part of the Technical Specification
drawn up by Nepal Telecom unless stated otherwise. Every specification
drawn up by the Nepal Telecom shall make reference to this specification
1.1. Scope
1.1.1. This specification consists of general conditions or clauses, which are

common to almost all the individual technical specifications. Unless stated
otherwise in the individual technical specification of different items,
requirements specified herein must be complied.
1.1.2. Some of the clauses stated under this specification might not be identical to
that of an individual specification or may even be contradictory. In such
cases, the product should comply with the clauses as given in the individual
specification.
1.1.3. Where same topic is dealt with in the individual technical specification, the
requirements there are termed as additional clauses.
2. General Requirements
2.1. The bid offered by bidders should consists of the following technical
documents :
2.1.1. Standard product catalogue for the system and hardware item being offered.
This catalogue should clearly indicate the item being offered with various
technical and physical features of the offered item. The model number shown
in this catalogue and the model number mentioned in the price list in the
bidding document should be the same.
2.1.2. If any items missing in SoR or SoP but required for bringing the offered
system operational, the bidder shall quote and provide all the necessary
items along with the product. And if the items are not quoted, the bidder
shall provide them at no additional cost to NT.
2.1.3. Detailed technical specification of the offered system including the software
and hardware along with the drawings, of components and subassemblies
shall be supplied.
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant /
No. Partially
Compliant/ Non
Compliant
2.1.4. All the information sought for in the invitation to the tender document must
be available in the detailed offer including the technical specification.
2.1.5. The supplier shall provide detail installation, operation and maintenance
manuals of the offered products.
2.1.6. A clause-wise statement of compliance to the Nepal Telecom technical

requirements mentioned in the technical specification. The statement of
compliance shall clearly indicate the extent of compliance to Nepal Telecom
requirements in its specification. This becomes extremely important in case
the manufacturer does not already have its own full-fledged specification for
the offered goods and system.
2.1.7. If there are deviations in the offered system from Nepal Telecom's technical
requirements, the same should be clearly highlighted in the compliance
statement, with any explanations or comments, the manufacturers or
suppliers would like to offer.
If the technical requirements of the offered item are not clear from the
documents provided as per this clause, the tender offered will be treated as
not responsive. For example: Statements such as `Noted’, `will be met' or
`will be satisfactory' are not acceptable.
This specification covers only the general condition governing the supply of
materials but does not include all the provisions of technical specification and
commercial contract.
2.2. Test Certificates

The manufacturer or bidder shall, when so required by the Nepal Telecom,
supply a test certificate giving the results of the software testing, physical and
other tests batch wise indicating that offered software system and the
hardware system included in the offered system, comply with the
requirements of the specification.
2.3. Life Expectancy

The offered product shall be designed for a life expectancy as given in the
individual technical specification for the product, without any serious
degradation of the performance or reliability when maintained in accordance
with the manufacturer’s recommendation and when operated in the
environmental conditions as stated in the clause 1.6 of this section.
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant /
No. Partially
Compliant/ Non
Compliant
2.4. Performance Conditions
2.4.1. Climatological Conditions of Nepal

Climatological conditions at major places of Nepal are mostly observed to
be:-
mean of daily maximum (annual) = 31.1 degree Celsius
mean of daily maximum in Summer = 38.1 degree Celsius
mean of daily minimum (annual) = 11.4 degree Celsius
mean of daily in Winter = 2.0 degree Celsius
maximum temperature reached = 50 degree Celsius
minimum temperature reached = - 4.2 degree Celsius
maximum vapor pressure reached = 40.0 mb
2.4.2. The offered product shall be capable of maintaining its performance for 24
hours daily throughout the year under the following climatological
conditions.
a. Temperature -100 C to +55 degree Celsius
Relative humidity (RH) up to 100% within the

b. Humidity temperature range 00C to 350 C and up to 75% RH at
temperature above 400 C.
With a built-up of dust on operational surfaces to a level

c. Dust such as may occur because of imperfections in sealing of
equipment housing.
d. Altitude At any altitude up to 5000 m above sea level.
e. Wind The offered product shall be able to withstand the wind

Pressure pressure of 110 Kgf/sq.m
The materials of the offered product, their strength and

f. Ultraviolet appearance shall not be affected by ultraviolet ray
Ray
exposure.
2.4.3. The offered product shall be capable of maintaining its performance for 24
hours daily throughout the year under the following temperature ranges in
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant /
No. Partially
Compliant/ Non
Compliant
accordance to their categories.
Guaranteed operational
Survival condition
condition
Category
Lowest Highest Lowest Highest
Temperature Temperature Temperature Temperature
E 10 0 C 55 0 C 15 0 C 55 0 C
3. Material and finish
3.1. The design, workmanship, material, finish of the entire offered product and
system shall be free from defect and shall be capable of functioning perfectly
and be able to withstand the rigours of long service in any type of area that
may be encountered in Nepal.
3.2. Marking and Packaging

The offered product shall be marked and packaged as per the requirement
mentioned in detail technical specifications.
End of General Technical Specifications for Telecom GIS
NEPAL TELECOM
Chapter – II :
Detail Technical Specifications

for
Telecom GIS
NEPAL TELECOM
Chapter – II: Detail Technical Specifications for Telecom GIS

1. Telecom GIS
Bidder shall
state as : Fully
Compliant/
Clause No. Particulars of Nepal Telecom’s Requirements
Partially
Compliant /Non
Compliant
1.1. Introduction
Nepal Telecom, the incumbent and largest operator in Nepal, has been
providing telecommunication services all over the country through its
various heterogeneous and hybrid (copper and optical) wired networks.
Today, to enhance its customer services ranging from services based on
legacy networks to the next generation networks, Nepal Telecom intends to
replace its current CAD based AM/FM software used in its Planning
Department of WCSD for access network planning with a state of the art
standard TELECOM GIS Software, to support planning, analysis and
design of Wired Networks such as Backbone fiber links, Microwave links,
Access and Spur links, Leased Lines, FTTH Network, NGN Voice and
Data, IPTV and Multimedia services today and other future services.
The envisaged system should be based on open architecture/integration and
rule based/scalable for quick and easy customization for specific
requirement.
The proposed Telecom GIS system shall also be provisioned with
standard interfaces/APIs so that additional new systems can be
interconnected with Telecom GIS system in future.
Existing System – CableCAD from Enghouse.
CableCAD is a set of application programs for designing, drawing and
maintaining distribution networks. CableCAD produces maps and maintain
networks by creating records that display and describe the network's items
of plant.
CableCAD is an automated mapping and facilities management (AM/FM)
software package. The CableCAD defines and uses two-part database, one
part containing graphic information, and the other containing the actual
plant data associated with the graphic display. CableCAD synchronizes the
two parts so that a change to a CableCAD drawing causes corresponding
changes to the non graphic records, and any change to a non graphic record
that would alter a network facility changes the CableCAD drawing
accordingly.
A. Current Functionalities:
i. Placement of plant objects
ii. Query of plant objects
iii. Print Maps in plotter
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
B. Utilities available with CableCAD:

1. Conversion utilities
i. DXF translator
ii. SIF translator
iii. Synercom translator
iv. Reading translator LOG files
2. Database utilities
i. Loading field survey data (CLASS)
ii. Loading data (DBLOAD)
iii. Generating reports (REPGEN)
3. General utilities
i. Quad-scan utility(QUADSCAN)
ii. File maintenance utilities (UTL)
4. CADPLOT utility
i. Plot Basemap
ii. Plot Primary Plan
iii. Plot Secondary Plan
iv. Plot Civil Plan
v. Plot Cabinet Boundary
1.2. Scope of Work
The proposed Telecom GIS shall be able to keep records of Telecom

Network for at least Two Millions of FTTH home connections, at least
Four Thousands of GSM and CDMA Base Stations, Hundred Thousands of
Leased Connections and several Hundreds of Exchanges.
The telecom network shall consist of optical links, microwave links, FTTH
network, civil structures, basemaps, etc.
The scope of the work under this tender includes the following:
a. Main Site survey for the installation of 19 inch NEBS Rack, Servers,
SAN Storage, NAS Storage, Network Equipments, Firewall Work
Stations and Power Backup.
b. Preparation and submission of system requirement document (SRD)
c. Supply, delivery, Installation and Commissioning of Hardware, OS,
RDBMS and TELECOM GIS Software/System.
d. Customization, Supply and Delivery of Telecom GIS system with
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
following modules:
i. Outside Plant Management
ii. Inside Plant Management
iii. Structure Management
iv. Base map Management
v. Circuit Management
vi. Query Management
vii. Bill of Material Generation
e. In-Plant Testing of hardware equipments and related software at
manufacturer’s premises
f. Installation, Testing and Commissioning of Telecom GIS system at
Main Site. (Site location Kathmandu, WCSD)
g. Installation, Testing and Commissioning of workstation at Six
Regional Offices (Dhangadhi, Nepalgunj, Bhairahawa, Kathmandu,
Birgunj and Biratnagar).
h. Data Migration or Conversion from existing Cable CAD system to new
proposed Telecom GIS system.
i. Training for Nepal Telecom personnel at manufacturer authorized
training center
j. Training for Nepal Telecom Personnel in Nepal
k. Warranty and Extended Warranty of all hardware and software
l. Annual Maintenance Service (AMS) of all hardware and software
1.3. * Delivery and Installation Schedule
S.N. Item Delivery Period
1. Main Site survey, Requirement, Within 45 days from the date of

Gap analysis and submission of signing of the contract
System Requirement Design
Document (SRD)
2. Approval of SRD by Nepal Within 30 days from the date of

Telecom submission of requirement
analysis or SRD report by the
bidder
3. Delivery & Installation of Within 150 days from date of

Hardware, OS, RDBMS, Approval of SRD by Nepal
TELECOM GIS Software, Telecom
Tools & Others (at Main Sites
including installation of
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
workstation at Regional Offices)

and Data Migration or
Conversion.
4. Preliminary Acceptance Test Within 30 days from the

(PAT) submission of report for
completion of installation of
hardware, software with
required customization and Data
Migration.
5. Preliminary Acceptance Within 30 days from request for

Certificate (PAC) issuance of PAC after successful
completion of PAT
6. Stabilization Period Starts from the date of issuance

of PAC and shall remain for 90
days.
7. Final Acceptance Certificate After successful completion of

(FAC) Stabilization Period and request
from the supplier.
8. Training of NT Employees As specified in Training of this

(Module 1, Module 2 and section.
Module 3)
9. Warranty 1 year Warranty Period after

FAC
10. Extended Warranty 3 years Extended Warranty

Period after completion of
Warranty
11. Annual Maintenance 1 Year AMS period after

Service(AMS) Extended Warranty period
1.4. SRD, Project Plan, Installation, Data Migration & Integration

Procedure
1.4.1. System Requirement Design Document (SRD)
1.4.1.1. After contract signing, the supplier shall send a technical team to conduct
requirement and gap analysis so that the supplier can have a clear
understanding of the business rules, existing systems and site specific
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
customization requirement. Prior to submission of the SRD document, the

supplier shall give detail presentation of SRD, data migration or conversion
preparations and implementation plan. The draft SRD document shall
include detail explanations along with the analysis of the requirements and
propose better solutions, if any to meet the requirements wherever
necessary. However, if such explanations and solutions are not acceptable
to Nepal Telecom, the SRD document shall be modified as required by
Nepal Telecom. Nepal Telecom shall approve the final SRD document.
Detail survey of Main Site for installation of the Servers, Network
elements, Work Stations, SAN, NAS System, Power Backup system shall
be carried out during this phase by the joint team of supplier and NT. The
supplier shall submit the survey report with installation layout along with
SRD document.
1.4.1.2. The supplier shall submit a detail project implementation plan along with
SRD, covering total scope of work.
1.4.1.3. The supplier shall be fully responsible for timely and proper installation,
testing and commissioning and optimization of the entire system. Bidder
shall provide the detail break down of services as per BOQ. The supplier
shall depute a Technical Supervisor until issuance of FAC. The Technical
Supervisor shall be fully capable to handle all the technical issues related to
the contract.
1.4.1.4. The supplier shall engage the people who have had earlier experience in the
installation, testing and commissioning of the offered system.
1.4.1.5. The supplier shall provide detailed installation documents containing all
necessary installation diagrams, installation practices and testing
procedures for hardware/ software and system integration to be followed to
achieve proper installation. The supplier shall be fully responsible for
timely completion of installation, testing and commissioning of entire
system.
1.4.1.6. The bidder shall quote for installation, testing, commissioning and
optimization works. Bidders shall give breakdown of the installation
charges for various components separately.
After the completion of installation and testing, the supplier shall give
detailed hardware and software installation report for each site. The report
shall include test results and comprehensive list of materials, parameters,
details of site configuration, customization and data migration or
conversion during installation at each site. The price quoted for installation
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
works will be considered for evaluation.
1.4.1.7. * The proposed Telecom GIS system shall be implemented with RDBMS in
UNIX, Linux or Windows platform. The bidder shall be responsible for
installation, configuration and commissioning of the Telecom GIS system
including all hardware and software components specified in technical
specifications.
1.4.1.8. The system shall be installed, configured and tested in Main site initially.
The supplier shall also install and configure client workstations at Regional
Field Offices.
The supplier shall carry out data migration or conversion, testing and
integration with existing systems. Data migration or conversion and
verification of major reports generated in new applications against reports
from existing applications shall also be done. Upon successful completion,
installation and test report shall be submitted.
1.4.1.9. After completion of installation testing at Main Site, the supplier shall carry
out site specific installation including interconnections with Main Site,
business configurations and customization for Regional Field Offices
specified in schedule of requirements. The installations and testing at these
sites shall be done in parallel as per implementation plan. After completion
of the system installation, data migration, submission of test reports
preliminary acceptance test for the sites will be carried out.
1.4.1.10. The supplier shall involve and train Nepal Telecom personnel for
installation, testing and commissioning of the complete system. The
supplier shall brief them on detail installation and test procedures before
starting installations. The purpose of engaging Nepal Telecom personnel in
the installation is to give them first-hand knowledge about the system.
1.4.1.11. The bidder shall provide the total power consumption of the offered
equipment site wise (for Main Site and Regional Field Offices).
1.4.2. Project Management

The supplier shall designate a Project Manager or Supervisor for the
execution of the project. The Project Manager or Supervisor shall be fully
responsible for the necessary co-ordination and execution of the entire
works under the contract.
1.4.3. * Data Migration or Conversion
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.4.3.1. The Bidder shall be fully responsible for migration of the existing Cablecad
data into the new proposed system.
Following data shall be taken as a reference for the estimation of data
migration work volume from existing CableCad and AutoCad system to
new system.
S.N. Items Quantity
1. Civil Network Elements
1.1. Duct Routes 3500Kms
1.2. Poles 140000Nos.
1.3. Manholes 10500Nos
1.4. Hand holes 7000Nos
2. Copper Network Elements
2.1. Exchange/Nodes 1000
2.2. Cabinet 3500Nos
3. FTTH Network
3.1. Fiber Distribution Cabinet 250Nos
3.2. Fiber Access Point 12000
3.3. Feeder Fiber Cables 250Kms
3.4. Distribution Fiber Cables 1000Kms
Above data shall be used for estimation purpose only; however the actual
migration or conversion work volume shall be obtained during SRD
preparation. The bidder shall perform the migration of all the data finalized
during approval of SRD without any additional cost to NT.
1.4.3.2. The Bidder shall propose detailed Data Migration Strategy, Methodology
and Plan to ensure a successful data migration process. The Bidder shall
lead, manage, perform and support the overall Data Migration activities
and ensure high accuracy of data migrated into the new System by
implementing data quality and integrity check.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.5. * General Requirements of Telecom GIS System
1.5.1. The Telecom GIS System shall have ability to plan, design, and do analysis
of structural, Civil, Fiber Networks, Backbone Networks (Fiber and
Microwave links) and generate necessary reports.
The Telecom GIS System shall have the following features.
a. Functionality
b. Network
c. Interfaces with External Entities
d. Base Map management
e. Civil Structures Management
f. Utility Network Information
g. Report Generation
h. User Interfaces
1.5.2. The proposed TELECOM GIS platform should demonstrate scalability,

and support common enterprise GIS usage across various departments
within the organization by deploying a GIS enterprise server. The system
shall store data in industry standard database system and not use
proprietary file formats for storing data. Network data captured within the
system should be natively available for spatial analysis within the GIS
system by other departments such as planning, marketing, real-estate,
environmental, etc.
1.5.3. The System shall maintain an inventory of all possible connection types.
These include fiber splices, terminations to outside plant and inside plant
devices, jumpers between patch panels, switches, termination blocks,
distribution frames, active and passive devices.
1.5.4. The software should be OGC (Open Geospatial consortium) Compliant.

The bidder shall submit proper OGC certificates for the proposed software
solution
1.5.5. The system shall provide mobile applications that can be installed on tablets
or smart phones. The mobile applications shall provide at least the following
functions:
 View/Zoom in & out all telecommunication elements and structures
 GPS locating
 Add and Edit elements and structures
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
 Upload data to central servers

 Addition of network elements during field survey
1.5.6. The proposed mobile application shall be able to support both online and
offline data. Offline data will be used for field data acquisition when there
is no internet connection.
1.5.7. The proposed system shall provide web mapping SDKs or thin clients for
Silver light, Flex, JavaScript, Android, Window Phone, IOS, etc.
1.5.8. The system shall be web based or shall have thick client or thin client
application for computers. It shall have mobile application in Android and
IOS for mobile devices.
1.5.9. The proposed mobile application shall have Android and IOS versions for
telecom network data visualization, redlining, editing, analysis, data
synchronization with servers, query function, generate report etc.
1.5.10. The software design shall be such that it is user friendly and allows for
quick menu/screens access and data entry.
1.5.11. The following guide lines shall be incorporated in design of user interfaces:
 Error message , guide message, system message
 Field description
 Value list of acceptable values for a particular field
 Pull down lists with selection capabilities
 Uniformity and similarity in colors and sizes, buttons, layouts of
information through screens and menus
 Online help provisioning
1.5.12. Telecom GIS system shall have data base security as well as application
level security to restrict unauthorized access to the system. At least three
layers of security shall be implemented. The securities shall be provisioned
through:
 OS level control
 Database level control
 Applications level control
Data Base Administrator and system users shall have full access to
database. The system shall have the ability to limit user's edit and read only
access by area. Some users shall be provisioned with read only access to
the database through database level and through application level.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
Additionally the software shall have the facility to meet the centralized
database with distributed graphic caching to improve performance and also
centralized caching for the changes made.
1.5.13. The software shall have the facility to meet the current reporting needs of
the Nepal Telecom and shall also allow the users to generate its own
reports by downloading the data from Telecom GIS system database.
1.5.14. The System shall provide tools to customize and configure their Views of
information on the screens without any programming. These screens shall
be able to upgrade to future releases.
1.5.15. The Telecom GIS system shall have provision to access centralized
database by remote terminals through Intranet connection of NT or through
public Internet. Necessary intermediate devices for secured access shall be
provided.
1.5.16. The Telecom GIS system shall provide the feature to export data to at least
but not limited to spreadsheets, text files, geo database, SHAPE file, KML
or KMZ, .csv, .xml files depending upon the type of queries and reports.
The Telecom GIS system shall have the feature to attach documents,
spreadsheets, or images to provide users with additional information
required during designing, planing, analysis and documentation.
1.5.17. The Telecom GIS system must allow access to any other module from
main window. (Users must not be required to re login for another module).
1.5.18. The Telecom GIS system shall have help menu to describe the functions
and guide in all the steps of planning Telecom Network.
1.5.19. The offered system shall be modular and object oriented in design with
flexibility to add, remove and update modules to a specific configuration.
1.5.20. The system shall be provisioned for online transfer of data from Main
Server to the Storage Area Network when required or as scheduled.
1.5.21. The system shall be supplied with necessary license as mentioned in

Schedule of requirement to operate the specified modules of the offered
Telecom GIS system.
1.5.22. The system shall be offered with adequate Hardware and software
including tools and utilities to operate and monitor the system effectively.
1.5.23. The system shall provide connections of more than one user from multiple
terminals at the same time and multiple users shall be able to edit the main
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
database simultaneously.
1.5.24. The system shall provide software tools for system, network and database
administration of the proposed system.
1.5.25. The system shall provide unrestricted modeling of new object types such as
fiber cables, active equipments, passive equipments, racks, cards, joints, etc
without coding. This extends to defining rules about which objects can sit
inside another object such as slot restrictions.
1.5.26. Following tools shall be provided :

 Analysis of Network
 Report generation and designing tools
 Report layouts configuration tools
 Ad-hoc reporting
 Dynamic querying facilities
 Online and offline backup and restore management tool
 Other necessary tools for proposed Telecom GIS system.
1.5.27. The system shall have efficient and reliable backup and recovery on regular
basis.
 The system shall also have external devices for backup and it shall
have provision to make backup in internal devices as well as external
devices.
 The system shall provide backup management utilities for the proper
management of backup and recovery.
1.5.28. The proposed system shall be accurate, user friendly and flexible
 It shall enable user to modify as per requirements
 The system shall provide interfaces for inserting sub modules in the
system and provision for addition of modules by the user.
 The system shall have provision for addition and changes of reports,
screens, and queries.
1.5.29. In case of failure, system shall restart incomplete processes from the last
save and check point. Each update process or any other process affecting
changes in data shall be committed to the database only after successful
completion of the whole process.
The bidder is also required to provide other features available in the
proposed Telecom GIS system to achieve maximum flexibility, scalability
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
and fault tolerance in the system, if available.
1.5.30. The system shall have provision to keep history of key data entered,
modified and deleted in the database. It shall also keep history of key
changes to systems, applications and user operations.
1.5.31. The TELECOM GIS Software user screens and documentation shall be in
English language. Two soft copies of documents shall be provided. At least
one set of hard copy documentation shall be provided. On delivery of the
system, following documents shall be provided:
 Recovery, restart and reconstruction procedures
 Details of files, tables, structures
 Report specification
 Screen specification
 User guide for different level of operations, use of software tools
 Messages, trouble shootings
1.5.32. All the user licenses of the software products including RDBMS shall be
licensed to Nepal Doorsanchar Company Limited.
1.5.33. The system shall be able to generate various other reports and queries as
per clause 1.23 of this section, in addition to the reports such as:
 Fiber service report
 Fiber splice report
 Fiber jointing report
 Fiber trace report
 Bill of Material(BOM)
 Cost Estimate of the Network
1.5.34. The web component of the proposed enterprise solution shall be browser
independent, work with low band-width situations. It shall work withind
public network or within intranet.
1.5.35. The Web Application shall have Functionalities like pan, zoom, identifying
features on a map, measure distance (aerial as well as route), interactive
north arrow, magnification window, overview window, find place, query
attribute, search attribute, editing, geo-processing tasks, adding base maps
etc.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.6. * GIS Requirements
1.6.1. The system shall enable spatial data manipulation, querying, and must
include the following minimum characteristics:
 An Industry Standard relational database management system
(RDBMS)
 Analysis capability
 Spatial geo-referencing
 Graphics input and output
 Use map templates to standardize maps
The data to be put input in the proposed system shall be in open standard
format.
1.6.2. In order to enable users to benefit from new computing paradigms such as
virtualization and cloud computing, the proposed system shall be able to
aggregate data from multiple sources and must support loosely coupled
Web services built around industry standards and protocols.
1.6.3. The GIS platform should demonstrate scalability, and support common
enterprise GIS usage across various departments within the organization by
deploying a GIS enterprise server. Network data captured within the
system should be natively available for spatial analysis within the GIS
system by other departments such as planning, backbone, marketing, sales,
etc.
1.6.4. The system shall provide the ability to plan, design and manage the
structural network, the OSP fiber networks, Microwave links, the ISP fiber
and the circuits on the fiber network.
The system shall have the ability to model and manage hybrid networks
that include Microwave and Fiber technologies.
1.6.5. The Structure requirements include the ability to plan, design and manage a
complete underground and above ground structural network. The physical
elements that make up the physical network shall include but are not
limited to; manhole, hand hole, vault, cabinet, trench, ducts, micro-ducts,
poles and towers.
The system shall provide the capability of maintaining composite feature to
support repetitive placement of physical elements.
The system data model should be able to support additions to this list as
needed and without software development or supplier’s support.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.7. * System Installation
1.7.1. The scope of work shall include all system installation activities. All work
shall be performed in close coordination with the Nepal Telecom’s project
manager(s).
1.7.2. Assistance in the initial configuration, loading, setup and successful

implementation of the System software.
1.7.3. Testing of system software and selected hardware to ensure functionality.
1.7.4. Provision of training for appropriate system administration and client

(user) staff necessary to successfully operate the system.
1.7.5. Provision of knowledge transfer to technical staff during installation. This

includes System Administrator training.
1.7.6. The Supplier shall provide assistance with the data conversion and
importing of data to the proposed application which will include the
development of data entry procedures.
1.7.7. The Supplier shall provide all necessary disks, manuals, updates, and
maintenance schedules for the proposed application.
1.7.8. The Supplier shall also provide specifications and cost as needed for
additional hardware such as cables and interface cards for smooth
operation of the system.
1.7.9. The work required for system installation, testing, and set-up shall be
provided by the Bidder and quantified in the proposal.
1.8. * System Platform
1.8.1. The Telecom GIS system shall have its database on field proven Enterprise
level Relational Data Base Management System.
The system shall be lisenced in the name of Nepal Telecom.
1.8.2. The Operating System of Database Server, Application Server and Client
Computer shall be Enterprise Version of Unix, Linux or Windows.
All the Operating System shall be lisenced to Nepal Telecom.
1.8.3. The Operating System of mobile and Tablet shall be Android (Version at
least 8.0 or higher) or IOS (Version Atleast 11).
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.9. Maintenance and Support
1.9.1. * Local Software Support House

The Bidder shall specify the Local Software Support House in the bid
document. The Bidder shall involve Local Software Support House during
entire project period including warranty, extended warranty and AMS.
Bidder must submit the signed MOU document between bidder and Local
Software Support House specifying roles and responsibilities at the time of
submission of bid.
The bidder shall also provide support remotely and provide necessary
onsite resources as required for smooth installation, testing and
operation of the system.
1.9.2. The local support house shall have certified professional manpower on
RDBMS. Certificate of the same shall be submitted.
1.9.3. The bidder shall submit name of at least 2 Professionals of Local software
support house trained on the offered Telecom GIS Software before
finalization of Sytem Requirement Analysis. These Professional shall be
made capable to customize the offered System according to NT's need.
1.9.4. Company profile and audited financial statement of last three (3) years of
local software support house shall be provided.
1.9.5. The local software support house must have undertaken at least 2 (Two) GIS
related software projects. Details of such projects shall be submitted along
with the bid document.
1.9.6. The local software support house shall submit PAN and VAT certificate along
with bid document.
1.9.7. Help Desk: Organization shall provide telephone help for questions
regarding system operation and use.
1.9.8. * Response Time for Service Under Warranty, Extended Warranty and
Annual Maintenance Service (AMS) period
a. Problem reporting and response shall be available during all standard
business hours for the Nepal Telecom (Sunday to Friday, 10:00 am. to
5:00 p.m).
b. Service calls for reported problems shall be returned within 60
minutes.
c. Provide timely product updates and upgrades to software, along with
the appropriate level of technical support to insure successful
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
installation.
d. Product shall stay updated with Security patch deployments for both
servers and client machines.
e. Provision of complete system and user documentation including
customization and interfaces.
f. Provision for an ongoing maintenance and support contract to take
effect following the Completion of warranty period. The Bidder’s
proposal shall set forth all proposed terms and conditions for these
services, including price.
1.10. Interface of GIS to NTs’ System
1.11.* Terms and conditions of Software
1.11.1. Software ownership, title, licensing, and copyright

With regard to any software offered for purchase or use by the Nepal
Telecom, the Bidder shall:
a. Warrant and represent that it is the owner of or otherwise has the right
to grant license to use any software provided for the purposes for
which the software was obtained. Such purposes are set forth in this
RFP.
b. Certify that title to all software offered for purchase under this RFP is
free of all lien and encumbrances.
1.11.2. The supplier shall guarantee for any update of the GIS software in the
server, client computers, Tabs and mobiles without any additional costs to
NT at least up to the date of extended maintenance warranty and AMS
contract.
1.12.* System Administration
1.12.1. The system shall have complete Telecommunications data model that can
be further refined by the administrator. The administrator shall be able to
create custom features, domain tables and set default values, per feature
subtype.
1.12.2. This system shall be capable of issuing and tracking work orders used to
construct and maintain the Network. The administrator can define any
number of work flow processes. Typical work order types can be defined
as new installation, maintenance work, repair or removal of inside or
outside plant facilities with corresponding project and account codes.
Work order print outs shall be saved and printed on standard print drawing
sizes including A1 to A4 sheet sizes. Custom layouts and sizes shall also
be supported. All the printed documents shall be able to be saved in
standard document format including PDF.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.12.3. The System shall allow adds, deletes and updates to the following:
a. The equipment types, compatible units and symbols to allow the
system to handle and organize the imported GIS data.
b. Create and display text notes on system generated graphic images for
online viewing and printing.
c. Landmarks that will be used on the graphics.
d. Create and display special user account by category type.
e. The users’ profiles with grants and restrictions.
1.12.4. The system shall allow administrator to associating a symbol to equipment.
1.12.5. The system shall provide drawing tools for placing various types of
elements on drawings with user definable symbols. These elements shall be
referenced to the appropriate data tables for their definitions and shall be
able to be rendered as different symbols based on the attributes selected.
1.12.6. Management of User Account:

i An individual user shall be restricted to access only those
applications relevant to his or her job function.
ii Users shall be restricted to install and modify the users’ services to
their locations or area only. However privileged user shall install
and modify the users’ services of all locations.
iii Some operations and queries shall be performed by privileged
groups of users only.
iv The system shall support grace logins, concurrent logins, timed
logins.
v The system shall support timed logouts on idle conditions for
specified period of time which shall be editable by the system
administrator.
vi The bidder shall also provide details of access level security that
shall be made available in the system.
vii System checks and user input checks shall be performed to verify
information consistency throughout the system. Uniformity in data
entry and validation shall be maintained by enforcing check lists
etc.
viii Appropriate message management for effective run of application
should be available. Provision of auditing and logging for data
modifications and manipulations shall be made.
ix The system shall keep log history of data updates and key changes
by all users.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
x Some users shall be restricted to his or her location only.
1.13. User Accounts in GIS System

The GIS system shall have four types of accounts. All the user accounts
shall be able to login to the system and perform respective operations in the
system. If client software or appliations are required in the client computer,
the supplier shall provide and install all the client softwares in the client
work stations. In case of license associated with each user the supplier shall
provide the entire license (hardware key or software) along with the user
account. All the cost of the client software and its lisence shall be included
in the user account itself.
1.13.1. Administrative User Accounts
1.13.2. The user with Administrative User Account shall be able to create and
manage Team Manager Accounts, Editable User Accounts and View Only
User Accounts. This user shall be able to create and modify user profile.
This user shall be able to assign the work order, monitor the users and
generate all the reports as mentioned in Clause No. 1.23 of this section.
This user shall be able to load base map of the system and shall have
authority to use, manage and modify all functionalities of the Database
Server, Appplication Server and make necessary changes in the
symbology, BOQ, GUI of users etc.
This user shall be able to login to the Desktop Application that shall
provide all the functionality of the system administrator.
It shall also be able to use mobile application, through which the user shall
be able to monitor basic but important features of the system such as the
status of servers, fault alarms, user's login status, status of the power
supply, etc.
1.13.3. Team Manager Account

This account is used by a leader of a team that consists of several team
members that uses editable user accounts. The user with this account shall
be able to manage and monitor group of team members who uses editable
user accounts of the GIS system. The user shall be able to assign work
order to the team members, monitor the progress and activities of the work
orders. The user shall be able to modify the profile of the user accounts of
the team members within a team. The user shall be able to assign survey
work to the survey team and track them during the survey work.
All Team managers shall be able to login to the Desktop Application that
shall provide all the functionality of the team manager account.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
be able to monitor basic but important tasks of team manager like team
members login status, status of survey crew, etc.
1.13.4. Editable User Accounts

This account is used by the network planner. The user with editable user
account shall be able to modify all the network elements according to the
permission and user profile associated with the user account.
The number of Editable User Account that can be created in the system
shall not be less than mentioned in Schedule of Requirement SOR of
section VI.
The number of editable user that can log in to the system and edit, plan,
design and generate reports of network at the same time shall not be less
than that mentioned in the SOR.
This user shall be able to login to the Desktop Application that shall
provide all the functionality of the Editable User Account.
be able to view the network in the mobile, place basic network elements
such as poles, hand holes, man holes, ducts, underground and aerial cables,
towers, etc done during survey. It shall also be able to upload the surveyed
data into the system through the mobile application.
1.13.5. View Only User Accounts

The user with view only user account shall be able to view all the network
elements according to the permission and associated user profile.
The number of View Only User Account that can be created in the system
shall not be less than mentioned in Schedule of Requirement (SOR) of
section VI.
The number of View Only Users that can log in to the system and view the
network, generate report and query at the same time shall not be less than
that mentioned in the SOR.
All the View Only User Accounts shall be able to login to desktop, web
and mobile application.
1.14.* Functionality of the System
1.14.1. Planning and Designing
1.14.1.1. The system shall provide the ability to plan, design and manage the
structural network, the Inside and Outside Plan of FTTH Network, Fiber
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
Networks, Fiber and Microwave links for Base Stations, Exchanges and
Nodes.
The system shall have the ability to model and manage hybrid networks
that include Microwave and Fiber technologies.
1.14.1.2. The Structure requirements include the ability to plan, design and manage a
complete underground and above ground structural network. The physical
elements that make up the physical network shall include but are not
limited to; manhole, hand hole, vault, cabinet, trench, poles and towers.
The system shall provide the capability of maintaining composite feature to
support repetitive placement of physical elements.
The system data model should be able to support additions to this list as
needed and without software development or supplier’s support.
1.14.1.3. The logical structural elements include ducts, sub-ducts, micro ducts and
fittings. Functions to manage the structural network are being able to;
assign the number of associated ducts and sub-ducts into a trench, assign
the OSP based cables into the ducts, trench and strand, trace the physical
path, generate manhole butterfly diagrams and trench cross section details,
display the duct usage, percentage fill and any foreign cables.
1.14.1.4. OSP fiber requirements include the ability to plan, design and manage a
complete OSP fiber network and Backbone Networks. The physical
elements that make up the OSP fiber network shall include but are not
limited to: Fiber cables splice enclosures, Aerial Cable, Underground
Cable, ADSS, OPGW and links to hub sites, GSM and CDMA Base
Stations and Towers.
The Optical active and passive devices, ODF, patch panels and switches.
The system shall have the ability to create new elements as needed and
without the need of software developments.
1.14.1.5. The network asset shall be connected logically based on the database
layer and not based on the graphical display of network asset.
1.14.1.6. The logical OSP fiber or link associations shall be able to manage strand to
strand connections, strand to port connections and connection types with
the appropriate signal loss values, tracing at the cable, tube(s) and strand(s)
level to determine the end to end elements, distances, signal losses on
multiple wavelengths. The system shall be able to assign the status and
customer information on each strand and ports of network elements such
that the customer connection can be traced from customer end point to the
network element of Nepal Telecom.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.14.1.7. The System shall provide tools to plan, design and manage all fiber outside
plant facilities including, but not limited to aerial and underground fiber
optic cable, fiber slack loop, snow-shoes or coils, riser locations,
electronics cabinets, all splice locations, patch panels, switches, optical
actives equipment, optical passive equipment. Cable type and footages of
all outside plant facilities shall also be inventoried.
1.14.1.8. The System shall be able to plan, design and manage all inside plant fiber
facilities including, but not limited to floors, rooms, Racks, Slot, Cards,
Port, cabinets, fiber termination panels, hubs, switches, routers, splice-
shelves, fiber jumpers and pig-tails between shelves and electronics, fuse
panels, power rectifiers, UPS System and battery packs, using GUI based
presentation.
1.14.1.9. The system shall be able to plan the placement of equipments such as
racks, cable route for floor space management of core equipments.
1.14.1.10. The system shall be able to design floor-wise plan and place the network
equipment for designing the network elements in the building containing
Core Equipments or Customer of high rise buildings.
1.14.1.11. Inside Plan of fiber requirements include the ability to plan, design and
manage a complete ISP fiber network. The physical elements that make up
the ISP fiber network shall include but are not limited to: ODF, DDF,
Floor, room, rack, shelves, cards, switches, patch panels, termination
blocks, distribution frames, media converters, chassis with modular cards,
splice trays, jumpers, pigtails, risers, microwave equipments passive and
active devices and microwave equipments.
1.14.1.12. Inside Plan of Microwave requirements include the ability to plan, design
and manage a complete ISP Microwave network. The physical elements
that make up the ISP Microwave network shall include but are not limited
to: IDU, IDU ports, up down frequency of the link, ODF, DDF, Floor,
room, rack, shelves, cards, switches, patch panels, termination blocks,
distribution frames, media converters, chassis with modular cards, Splice
trays, jumpers, pigtails, risers, any passive and active devices of microwave
equipments.
1.14.1.13. The system shall be able for auto generation of a splice diagram, generation
of a splice report in a excel format, searching for spare strands between two
sites, searching for connected paths between two sites, reporting on all the
services, and customers on a selected cable, adding as-built cable lengths
and OTDR values/traces, and calculating the total distance of each element
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
for the central office. The system should also consider the slack loop
length.
1.14.1.14. The system shall be able to add end-to-end fiber path from source to
destination with unique circuit id for the path. The Source and Destination
port shall be any port (100FE, 1GE, 10GE, 100GE) on any slot of any sub-
rack of equipment. The system shall be able to design the virtual equipment
with rack id, slot id and port id, TX and Rx port and able to connect those
ports to fiber termination.
1.14.1.15. The system shall be able to query the complete fiber path with query
parameters such as circuit id, port id of equipment, port on OTB/ODF,
fiber core, fiber core cable, customer type, service type, in-service and
spare fiber, station etc.
1.14.1.16. The system shall result the query both in fiber path GUI and excel format
indicating each type of all physical elements (station, OTB, ODF, rack,
slot, port) in between the source and destination.
1.14.1.17. The system shall be able to record the number of outages, date/time of fiber
break, link failure, data and time of fiber and link restoration and provide
the statistics of fiber and link outage/restoration/duration in weekly,
monthly and yearly basis.
1.14.1.18. The system shall provide the administrator with the ability to configure the
metadata tables to the specific requirements. The metadata tables would
allow the administrator to configure all the OSP, ISP and structural
equipment tables, configure the attribute tables, and determine which fields
are modifiable, during design and management phases.
1.14.1.19. The system shall provide the ability to have the administrator update the
metadata configuration settings on a periodic basis without the need for the
vendor to implement and install new equipment specifications or
configuration files.
1.14.1.20. The system shall allow the user to initiate network designs without the need
for going through a work order process.
1.14.1.21. The system shall not lock out any core GIS functionality once the system
has been installed.
1.14.1.22. The licensing format shall allow the user to turn ON and OFF which
extensions are required in a runtime format.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.14.1.23. The system shall support the physical connectivity model and the logical
connectivity model within the same application without the need to
integrate external applications.
1.14.1.24. The system shall have an out-of-the-box field viewer module that supports
disconnected redlining capabilities. The user shall be able to add field notes
and line work that once the file has been synchronized with the host
version would allow the user to digitize the field notes.
1.14.1.25. The system shall allow temporary designs of any future deployments to
evaluate cost and alternative designs. Based on supplied rates and prices,
the System shall be capable of creating reports to determine the cost of
materials and installation.
1.14.1.26. The System shall allow editing of the screen labels, and screen controls,
i.e., field labels, equipment types and subtype names.
1.14.1.27. The system shall allow editing tools including: move, rotate, delete, copy,
paste, reshape, split, and trim of single or group entity of GIS graphic data
and Telecom data.
1.14.1.28. The System shall allow snapping to vertex, endpoint, midpoint, edge of the
features and shall also allow layer wise snapping.
1.14.2. * Analysis
1.14.2.1. The system shall provide analysis tools to determine optimal network
routing between sites to determine optional paths for cable networks
applying user defined criteria (i.e. minimum distance, minimum items
required).
1.14.2.2. The system shall provide seamless, end to end and bidirectional tracing of
the OSP and ISP features across multiple domains.
1.14.2.3. The system shall provide web interface that provides basic functionality
with the ability to view splice diagrams, services, physical and logical
tracing.
1.14.2.4. The system shall support the option for field editing and redlining.
1.14.2.5. The system shall be able to do analysis of the shortest path for new network
or the most economical path.
1.14.2.6. The system shall be able to do analysis of the best and possible routes for
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
fiber cabling for connecting two end points or nodes.
1.14.2.7. The system shall be able to do analysis of the number of customers affected
due to the fault in a network.
1.14.3. * Survey Data Entry
1.14.3.1. The system shall have an application based on android as well as IOS for
entering data during survey. The application shall have facilities to place
the network elements such as poles, Optical-Enclosure, FAPs, FDCs,
Exchanges, Nodes, Man holes, Hand holes, ducts, etc. All the placements
shall have geo-tagging and timing facilities.
1.14.3.2. The GIS System should be able to load Telecom based new assets, load
survey data and field data in telecom data model.
1.14.3.3. The mobile application shall be able to take pictures with time and geo
tagging.
1.14.3.4. The application shall have facilities of tracking the survey crew. It shall be
able to record the track with geo-reference as well as time of placement
both online as well as offline. The track record shall be able to be viewed
from the central system.
1.14.3.5. The application shall have waypoint management that shall have facilities
of naming the way points.
1.14.3.6. The application shall be such that the GIS system shall load the required
area along with base-map and existing network into the mobile device and
those existing network shall be visible to the surveyor in the field when
online or offline.
1.14.3.7. The surveyor shall be able to mark the deviation in the data of the network
in the system from the existing network in the field.
This correction or changes shall be able to be updated to the GIS database.
1.14.4. * Bill of Material Preparation and Estimation
1.14.4.1. The System shall automatically generate a material list required for specific
projects with part numbers and its quantities. The default output files
formats shall be able to be opened in Microsoft Excel and Spreadsheet.
The user shall have the capability to update as-built information after the
completion of a work order. It shall have the provision to save/update the
data with notes like planned, implemented, as-built and other status.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.14.4.2. The system shall be able to do analysis of the shortest path for new network
or the most economical path in respect to the cost of the ducts, fiber cables
and all accessories required for the routing along with the implementation
cost.
1.14.4.3. The system shall be able to do analysis of the best and possible routes for
fiber cabling for connecting two end points or nodes.
1.14.4.4. The system shall have provision of editing the unit price of the network
elements as well as the cost of implementing each unit of both civil and
telecom network.
The network cost shall be the sum of both the total elements cost and cost
of implementation of the network.
1.14.5. * Telecom Networks
1.14.5.1. Backbone Networks
1.14.5.1.1. The system shall be able to design backbone network including fiber links,
microwave links, satellite links for backbone purpose.
1.14.5.1.2. It shall be able to define the main link and the redundant links between any
two nodes in backbone networks.
1.14.5.1.3. The system shall have provision of naming the links, their puspose, usage
and also the capacity of the link in terms of number of STM, Mbps, Gbps
and Tbps.
1.14.5.2. FTTH Networks
1.14.5.2.1. The proposed GIS shall be able to provide demand of the ftth service based
on the household information from the base map and demographic data. It
shall generate optimum design of the placement of FAP, size of Optical
Fiber Cable, branch, enclosures and FDC.
The network design generated shall be editable by the planner of NT as
required.
1.14.5.2.2. Design of fiber networks including OLT, ODF, Distribution Cabinet,

Feeder Fiber Cables, Fiber Access Points, Drop Fibers and Customer
Premise Equipments.
1.14.5.2.3. The system shall be able to design the FTTH network provided the
demographic and household data in defined area.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.14.5.2.4. The system shall be able to make analysis of the available demographic,
household, business complex data and design complete network including
the subscriber access points, fiber cables, distribution cabinets, feeder
cables and OLT. It shall place all those network elements such that it will
best suit the area.
1.14.5.2.5. The system shall be able to provide a platform to check the availability of
the FTTH port for a customer in a given location along with the length of
the drop fiber cable requirement.
The platform shall have the functionality to assign customer(s) in to the
port and change the status of the port from free/not used to occupied/used.
1.14.5.2.6. The system shall have platform that will assist in maintenance of the FTTH
network by providing details of the equipments associated with the network
and the subscribers, fiber cables along with the core of the fiber used in
each equipment so that a user port in the FAP shall be traced to the OLT
throgh the distribution and feeder cable, FDC, FDC's splitter, OFD, OLT,
Rack, Cards and port.
1.14.5.2.7. The system shall have platform to generate a work order to provide a
service connection of a subscriber.
The work order shall consist of the detail of the network along with the
FAP and its port to be assigned to the subscriber.
1.14.5.2.8. The system shall be able to generate the list of the customers that will be
affected when some changes in the network elements occurs or when a link
failure or network equipment failure occurs.
1.14.5.3. Leased Lines
1.14.5.3.1. The system shall be able to design leased lines.
1.14.5.3.2. It shall be able to propose possible route and network for providing leased
connection from the given exchange/node and the lease line customer.
1.14.5.3.3. The system shall have platform to generate a work order to provide a lease
line connection of a subscriber.
The work order shall consist of the detail of the network along with the
network path, network elements and its port to be assigned to the leased
line.
1.14.5.4. Spur links
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.14.5.4.1. The system shall be able to design spur links for nodes and base stations
consisting of GSM, CDMA, and OLT or colocated base stations.
1.14.5.4.2. It shall be able to propose possible route including fiber or microwave for
providing leased connection for connecting the given nodes or base
stations.
1.14.5.5. Civil Network
1.14.5.6. The System shall have features to plan, design and manage a complete
Civil Network including underground and above ground civil structures.
1.14.5.7. The system shall be able to design and place elements not limited to;
manhole, hand hole, vault, cabinet, trench, ducts, micro-ducts, poles and
towers.
1.14.5.8. The system shall be able to place new sub-duct or micro-ducts inside
another duct.
1.14.5.9. The system shall be able to place all the necessary accessories of ducts and
micro ducts including couplers, enclosures etc.
1.14.6. Utility Network
1.14.6.1. The proposed System shall be capable of interfacing with the Nepal
Telecom’s GIS systems in order to access production land base
information such as parcels, streets, rights of way, aerial photos, political
boundaries, hydrology, utility (electric and water) and other land-based
information.
1.14.6.2. The GIS System should be able to load layered spatial data including but
not limited to both above ground and underground routes of Water Supply
System, Electrical Supply System, Sewage System, etc.
1.15. Integration and Interface
1.15.1. The system shall be able to connect the offered system and its database to
other NT's systems such as ERP, CRM of CRTB and NOC using API or
web service interface to database.
1.15.2. The system shall provide native APIs that enable integration with third-
party Data management System of NT.
1.15.3. * The supplier shall provide interface required to connect the GIS system
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
with the CRM of Nepal Telecom. The CRM shall be used to provide FTTH
and Leased Line Connections to the Customer.
The supplier shall provide data and interface connections in the format
required for the interface in CRTB system of NT for the purpose of Service
Activation and Customer Resource Management. The bidder shall quote
the cost of this interface in the SOP. The detail of the interfaces shall be
finalized during the contract.
1.16.* Base Map Management
1.16.1. In order to access production land base information such as parcels, streets,
rights of way, aerial photos, political boundaries, hydrology, utility
(electric and water) and other land-based information, the system shall
support base map services, both online and offline.
1.16.2. The bidder shall provide basemap of whole nepal required for the system.
The accuracy of the map shall be within 3 meters. The map shall be auto
updated or shall be able to be updated when required. The base map shall
be updated when the OEM of the MAP updates. The update shall be
provided by the supplier of GIS until completion of AMS.
In case the system uses third party API for basemap such as Google, Bing,
Openstreet maps etc, the supplier shall provide all the required APIs and
lisences. The supplier shall quote the price for the APIs and Lisence for the
same.
In case yearly subscription of the basemap is needed, then the bidder shall
quote the yearly subscription cost for the base map.
1.16.3. The system shall be capable of generating multi page map sheets from user
specific documents that cover a user defined area of a large map, or a strip
zone along a route. Map sheets are typically used for construction and
maintenance based projects. The system shall works with any graphical
data that can be displayed in the systems layout view.
1.16.4. The base map used in the GIS System should be vector map having
different layer for land base information such as, highway, gravel road,
coal tarred road, bridges, houses, river, stream, etc.
1.16.5. The GIS system should enable editing of map such as adding extra road,
icons, buildings, etc, when required which should be available to all the
platform such as Desktop and Mobile.
1.16.6. The GIS System should enable editing of multiple layers including the
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
geographic data, demographic data and Telecom data simultaneously with

unlimited undo and redo operations.
1.16.7. The proposed system shall natively support Vector as well as Raster data.
1.16.8. The proposed system shall provide support for mapping, editing, query,
analysis, versioning, CASE tools & schematics.
1.16.9. The proposed system shall enable versioned as well as non versioned
editing and shall enable Import and Export of CAD.
1.16.10. The proposed system shall be able to plot data on the base maps directly
from tables, excel and AutoCad.
1.16.11. The proposed system shall support Unicode for multi-language attributes
1.17.* Report Generation
1.17.1. Administrative report

a. User log on and log out statistic report
b. Key changes user made related to user account
c. Key changes user made related to the interfaces
d. Work order assignment and completion report
e. Work order progress report
f. Weekly and Monthly work progress report of each user
1.17.2. Analysis Report
a. Customers affected due to link down

b. Comparative cost of implementation of various network and link
designs
c. Locate the centre of Exchange or OLT for the given geographic area
with most probable customer locations for optimum network cost.
1.17.3. Fiber Report

a. All fiber cables-shall show all fiber cables.
b. Locate fiber cables – find a fiber cable based on a reference ID.
c. Shows the fiber splice connection details at the selected feature.
d. Fiber trace – shows the individual cable segment design lengths, and
the cumulative cable path length.
e. Fiber trace – as built - shows the individual cable segment as built
lengths, and the cumulative cable path length.
f. Fiber loss trace - shows the individual cable segment design lengths,
the cumulative cable path length, the individual segment and feature
loss and the cumulative loss, starting at db 0.
g. Fiber signal trace - shows the individual cable segment design lengths,
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
the cumulative cable path length, the individual segment and feature
loss and the cumulative loss, starting at a user defined db value.
h. Fiber signal trace – as built - shows the individual cable segment as
built lengths, the cumulative cable path length, the individual segment
and feature loss and the cumulative loss, starting at a user defined db
value.
i. Fiber lease trace - shows the individual cable segment design lengths,
the cumulative cable path length and all customers on each strand.
j. Fiber lease trace (with loss) - shows the individual cable segment
design lengths, the cumulative cable path length all customers on each
strand and the individual segment and feature loss and the cumulative
loss, starting at db 0.
k. Fiber lease trace (with signals) - shows the individual cable segment
design lengths, the cumulative cable path length all customers on each
strand and the individual segment and feature loss and the cumulative
loss, starting at a user defined db value.
l. Fiber lease trace (with signals) – as built - shows the individual cable
segment as built lengths, the cumulative cable path length all customers
on each strand and the individual segment and feature loss and the
cumulative loss, starting at a user defined db value.
m. Fiber trace (excel format) – shows the individual features, port ids, tube
ids and strand ids in a logical connection.
n. Fiber trace (excel format) – shows the complete route description
including ODF, ISP rack ids, Sub-Rack, Switch, Switch-Port, Slot
Number, Card Number, Port Number, fiber, tubes, ports, connectors,
cable segment length, cumulative path length, signal loss values and
current assigned connection speed.
o. Strand Status Report- shows the status of the strands for example Dark,
Lit, damaged, spare etc. at the selected feature.
p. Strand Customers Report- shows all the customers on a per strand basis
at the selected feature.
q. Tray Report- shows the strand by strand splice connection details in the
trays and slack tray in Excel format.
r. Spare Strand Report- shows all the unconnected fiber strands between
the two selected features.
s. Live Strand Report- Shows all the connected fiber strands between the
two selected features and all existing customer info on the connected
strands.
t. Cable Report- shows all the cable attributes, source information, status
and customer information both up and down stream of the selected
cable.
u. Route design – shows the details of unconnected strands between two
points.
v. Query Report both in fiber path GUI and excel format indicating each
type of all physical elements (station, otb, odf, rack, slot, port) in
between the source and destination.
w. Query Report of complete fiber path with query parameters such as
circuit id, port id of equipment, port on OTB/ODF, fiber core, fiber
core cable, customer type, service type, in-service and spare fiber,
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
station etc.
x. Report of outages, date and time of fiber break, date and time of fiber
and link restoration and provide the statistics of fiber outage and
restoration duration in weekly, monthly and yearly basis.
1.17.4. Link Report
a. The system shall show the link report that shall include date and time
of the outages and restore of the link and attributes of the link such as
its capacity and type of links.
b. The system shall show the number of system or customers affected by
the outage of the link.
c. The system shall show different connection points, splice points, civil
routes and telecom elements through which the link is established.
1.17.5. Inside Plant Report

a. Rack report shows all the devices, device ports including Rack, Sub
rack, Slot No. Card No. Port No. and how the ports are connected.
b. Origin Destination lease report shows all the connections and customer
info between the central office and the customer termination point.
1.17.6. General reports
a. BOM - shows all the selected elements or entire database features and
their associated costs.
b. Current map selection – show all the attributes of the currently selected
features.
c. Origin destination report – show the features at the end points of a
traced path.
d. Fiber service report - shows all the cable attributes, source information,
status and customer information both up and down stream of multiple
selected cables.
e. Global trace report – shows the connected path and signal loss details
of each strand to the end point on a excel worksheet.
1.17.7. Work Order reports
a. My work orders – shows all the current users' work orders.

b. All – shows all work orders.
c. Work orders assigned to a defined user.
d. Work order activity – shows the status of all the work orders.
e. Progress – shows the progress of all the users or the selected users
f. As of date… - shows work orders based on a user defined date.
g. Deleted work orders – shows all the deleted / completed work orders.
1.17.8. Circuit Reports
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
a. Circuit report – shows the circuit id, customers and services in these
formats, HTML, Excel, XML.
b. Circuits on a cable – shows the circuits on a cable in these formats
HTML, Excel, XML.
c. Customers on a cable - shows the customers on a circuit in these forma
ts HTML, Excel, XML.
d. Services on a cable - shows the services on a circuit in these formats
HTML, Excel, XML.
e. Upon request, the System shall auto generate and display detailed
splicing information of any splice point. It should automatically
number multiple splices at any location showing the overview map of
the splice location. The System shall be capable of printing out a splice
diagram as part of a work order, and saving the diagram in a well-
known standard image format such as PDF with time and date stamp.
Editing of all splice diagrams should be allowed and saved with notes
for proposed, as-built and other statuses.
f. The System shall allow ad-hoc queries for information including but
not limited to the type and quantity of all fiber optic cable in the
network, type and location of all splice cases in the network, part
number and capacity of all patch panels in the network, and physical
and optical distan ce between termination panels.
g. The System shall also provide the capability to build historical reports
about specific events for a given area such as by the entire network, by
splice location, by feeder cable, or by patch panel.
1.18. Import and Export of Files & Data
1.18.1. Drawings shall be able to be exported to standard Computer Aided

Drafting (CAD) formats including .DXF .DWG and shape file formats.
1.18.2. The System shall be capable of importing and capturing information of

GPS location points, fiber and network utility from various sources such
as Excel, Spreadsheets, delimited text files, AutoCAD, and other RDBMS
such as Oracle and MS SQL.
1.18.3. The systems users shall be able to generate CAD like construction
drawings, which can be customized using CAD like drawing and
customization tools. The system shall support the user requirements with a
tool that helps define and customize the user output requirements. Sheet
by sheet customized construction and Arb notes, legends, and inserted
support documentation can be added.
1.19.* Printing of Maps
1.19.1. The system shall support printing of ISO 216 A series A1 to A4 sheet
formats.
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
1.19.2. The system shall support printing of maps, reports and bill of materials in
standard printing devices from standard vendors including CANON,
SAMSUNG, BROTHER and HP.
1.20. Network
1.20.1. The supplier shall provide all the network equipments including LAN
cables, Network Switches, routers etc, necessary for interconnection of
client work station with the Application Server, Data server and Storage
Devices.
1.20.2. The supplier shall also provide the Wireless switches and routers for
interconnecting the mobile devices such as Tabs with the servers.
1.21. Data Backup Device and Software
1.21.1. The supplier shall provide all required devices for SAN system and data
backup for Telecom GIS system.
1.21.2. The backup system shall be used to back all the GIS data, Software, work
progress, user's work, completed work, base map both raster and vector
maps.
1.21.3. The backup devices shall be provided with tools and facilities to manage
backup and restore, archive to off line storage media based on user defined
retention periods.
1.21.4. The backup software shall be able to restore data as and when require for
reporting.
1.21.5. The system shall have external storage area network for backup.
1.21.6. The system backup system shall be such that it can be kept safely in a
locker and transferred from one place to another when required.
1.21.7. The backup system shall be efficient and reliable.
1.21.8. The system shall also have external storage area network for backup.
1.21.9. The system shall provide backup management utilities for the proper
management of backup and recovery. The required license of the backup
software tools shall be provided.
1.21.10. Software management tool for backup and recovery to manage all internal
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
and external backup devices shall be provided.
1.21.11. The SAN system shall be installed in the Main Site or any other site which
shall be finalized during contract negotiation. The Intranet or Internet link
from the Main Site to th SAN system shall be provided by NT.
1.21.12. The data backup shall have capacity and configurations as defined in detail
technical specification of data backup in this section.
1.22. Security
1.22.1. Security control shall be available to personnel at the client station. It shall
work hand-in-hand with the existing network, logon accounts or groups, so
that the system can recognize existing accounts and use the same accounts
for authentication and access to functions and datasets.
1.22.2. System administrators shall have the capability to assign security levels to
various users and group based on access needs. The system administrator
shall be able to grant authorization to view, query, and update data by the
individual user and group.
1.22.3. Nepal Telecom’s system administrator and designated staff shall have full
access capability to make changes to the application security settings when
necessary.
1.22.4. The system should track the history of authorizations as changes are made
to an item.
1.22.5. The system shall also support LDAP authentication.
1.22.6. The supplier shall provide all the necessary network securities such as
antivirus to all the client work stations and servers.
1.23.* Installation Materials and Other Materials
1.23.1. The bidder shall provide the adequate quantity of installation materials
including Racks, Power cables, Cabinets to accommodate the offered
hardware, interconnection cable, Patch cables and other accessories
(including nuts, bolts, screws etc.) required for the installation and
commissioning of the complete system.
The rack shall be of 19 inch standard with sufficient number of power
plugs and switches specially designed for the 19 inch rack system.
1.23.2. The bidder shall provide the detailed breakdown list of the installation
NEPAL TELECOM
Bidder shall
state as : Fully
Compliant/
Partially
Compliant /Non
Compliant
materials that shall be supplied for each installation site.
1.23.3. Sufficient length of power cable, patch cord, and any other required cables
shall be provided. The actual length of these cables required for the project
implementation shall be calculated during the survey of the Main Site and
shall be supplied for implementation without any additional cost to NT.
1.24. Technical Documentation
1.24.1. The supplier shall provide complete documentation as per Chapter 1 of

Section VIII; Technical Specification
1.24.2. Nepal Telecom shall have full ownership and copyright for copying the
technical documents for use within Nepal Telecom.
1.25. Spares Supply
1.25.1. The bidder shall guarantee the supply of spares for a period of 5 years from
the date of completion of contract period.
1.25.2. The spares supplied over that period shall be functionally identical to the
ones being offered under this tender and shall not require any hardware or
software modification in the system.
1.26. Power Backup
1.26.1. The supplier shall provide sufficient Power Backup System (Battery Bank
and UPS) to power all the Server side of the GIS System in the main site
including network elements, firewall, application server, data server and
SAN system.
1.26.2. The capacity of the Power Backup System shall be such that it can provide
uninterruptible power to all the Server side of the GIS system for at least 8
hours.
End of Detail Technical Specification: Telecom GIS
NEPAL TELECOM
2. Detail Technical Specification: Hardware, OS, RDBMS of Application and Data base Server
The Bidder shall

state as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
2.1. Introduction
The description below provides the Technical Specifications for the

Hardware, OS, RDBMS, for Application and Data Base Server for the
Telecom GIS system. The offered equipment shall meet the technical
specifications mentioned below.
The GIS system shall include One Application Server and One Data Base
server to be installed in the Main Site. The servers shall be rack
mountable.
2.2. * Processor
2.2.1. The offered server shall be equipped with at least 2(two) Processor chips
having 8(Eight) core.
2.2.2. The offered server shall have the capacity to accommodate at least
additional two more processor chips in each server, for further scaling.
2.3. * Main Memory
2.3.1. The offered server shall be equipped with at least 24 DIMM, with four 32
GB RDIMM 2666MT/s Dual Rank or higher.
2.3.2. The offered server memory capacity shall be able to upgradable to at least
3 TB of RAM.
2.4. * Storage System (Hard Disk)
2.4.1. The data storage architecture shall be based on dual controllers with no
single point of failure either due to failure of any component in the
controller or failure of any disk or any other component in the storage
system.
2.4.2. The offered server shall have Four 1.8 TB 2.5” 10K RPM hot plugable
Hard drive
2.4.3. The server shall be supplied with SAS Raid Controller RAID
0/1/1+0/5/5+0 with atleast 4GB Battery Backup Cache.
2.4.4. The storage system shall have at least 6Gbps end-to-end throughput from
the HBA to the disks.
NEPAL TELECOM
The Bidder shall

state as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
2.4.5. The hardware RAID Controller (at least 2 sets) shall have automatic
controller fail-over in case of controller failure in order to continue the
operation.
2.4.6. The bidder shall provide backup device with at least 2Gbps fiber channel
interface for connecting to server.
2.5. Interface and Ports
2.5.1. The offered server shall be equipped with Four 100/1000Mbps Ethernet
Network Interface card that shall support both IPv4 and IPv6.
2.5.2. The offered server shall have external interfaces to connect external
devices like Optical drive, Database server, SAN, etc.
2.5.3. It shall have Two Dual port 16 Gbps FiberChannel HBA with necessary
cables and SFP modules.
2.5.4. It shall have at least 5(2 front, 2 rear, 1 internal accessible) USB ports that
supports USB 3.0, 2 Display ports (VGA or HDMI),1 Serial port and 1
Secure Digital (SD) Slot.
2.5.5. The server shall have at least 7 PCI-Express slots.
2.6. * Operating system on Server
2.6.1. The servers shall be provided with enterprised level Operating System.
2.6.2. The offered operating system shall have utility for online backup and
recovery of files.
2.6.3. The offered operating system shall work on TCP/IP protocol suite with
IPV4 and shall have provision to upgrade to IPV6 when required.
2.7. Remote Management

It shall have dedicated Management Port with remote KVM feature
support and Virtual Console.
2.8. Power Supply
2.8.1. The offered server shall have 200-240VAC dual power supply.
2.8.2. Reliability with no single point failure
NEPAL TELECOM
The Bidder shall

state as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
2.8.3. The power supply, Fans, PCI adapters and IO Controllers must be fully
redundant and capable to have error handling.
2.9. Hot pluggable and Hot Swappable components
2.9.1. 1. Hard Disk

2. Power Supply Module
3. Cooling Fan Module
4. RAID Controllers
2.9.2. * The bidder shall provide and quote in the offered bid for the necessary
server requirement including its processor, memory, storage, etc if the
mentioned technical specification of the hardware is not sufficient for
smooth operation of the offered Telecom GIS System.
2.10. Monitor
2.10.1. The bidder shall provide at least 21 inch 1920x1080 resolution flat
screens LED monitor console or LED display mounted in Rack cabinet
for managing and monitoring both Database and Application Servers.
2.10.2. The bidder shall provide all the necessary network elements and devices
to connect the application server with the data base server.
2.11. Redundancy and Fail-Over
The platform must be highly available and shall have fully redundant
2.11.1.1.
modules in case of failure.
The Application Server and Data Server shall have reundant System FAN
2.11.1.2. and Power Supply Modules that shall work in redundant mode with fail-
over.
2.12. RDBMS
The offered system shall have RDBMS with latest release and patches
2.12.1.
bundled.
2.12.2. The supplier shall provide required number of licenses of RDBMS. License
shall also be provided for all offered tools and options required to run the
system smoothly.
NEPAL TELECOM
The Bidder shall

state as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
2.12.3. The offered RDBMS software shall be capable to run multiple databases at
least for Production, Test and Training purpose. Each partition shall be
independent of each other and shall not affect the performance in the
production.
2.12.4. License shall be issued directly to Nepal Telecom by the manufacturer of the
RDBMS software.
2.12.5. The supplier shall provide necessary tools to install RDBMS in all the
database servers located in Data Centres and Data Recovery sites.
2.12.6. The proposed RDBMS shall include Diagnostic and Tuning Packs with for
database tuning, diagnostics and monitoring for enhancement of
performance.
2.12.7. The proposed RDBMS shall be provided with necessary Partitioning

options.
The Proposed RDBMS shall be provided table level partitioning for month
2.12.8.
wise and/or year wise data.
2.12.9. The bidder must provide RDBMS for the offered TELECOM GIS software
products.
The license must be sufficient for number of TELECOM GIS users in the
specification.
2.12.10. The supplier shall provide Manufacture Authorization letter for each server
which shall be issued directly from OEM.
2.13. Installation Material and Manual
The bidder shall supply all the installation material like rack, optical and
2.13.1. electrical cable, cable manager, power cord, driver etc and manual (one
set) as required for installation and operation.
The bidder shall provide the adequate quantity of installation materials

including Power cables, Rack and Cabinets to accommodate the offered
hardware, interconnection cable, optical and electrical Patch cables and
2.13.2. other accessories (including nuts, bolts, screws etc.) required for the
installation and commissioning of the complete system.
The bidder shall provide the detailed breakdown list of the installation
materials that shall be supplied for each installation site and the unit
NEPAL TELECOM
The Bidder shall

state as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
prices of each item.
The power cable and patch cord cables length shall be 40 meters.
However, the actual length required for the project implementation shall
be calculated during the survey of the Main Site.
End of Detail Technical Specification: Hardware OS, RDBMS of Application and Data base Server
NEPAL TELECOM
3. Detail Technical Specification: Storage Area Network (SAN) System
Bidder shall
state as : Fully
Compliant/
Clause
Particulars of NEPAL TELECOM’s requirements Partially
No.
Compliant
/Non
Compliant
3.1. Storage Area Network (SAN)

The Storage Area Network shall be used for storing GIS data and shall be
installed in the Main Site. It shall be rack mountable.
3.2. Storage Capacity
3.2.1. It shall have at least Twenty 2.5” Hard disk bays or higher. It shall be
equipped with at least 12 x 600 GB 15K RPM Hard drive.
3.2.2. It shall have be expandable to 1 PB Storage Capacity or 200 drives

expansion capability
3.3. Controller and Cache

It shall have Intel Xeon Processor with 6 cores and 16 GB cache per
controller.
3.3.1. It shall support RAID 0, 1, 5, 6, RAID 10, and RAID 10 DM (Dual Mirror)
3.3.2. It shall have Four 16 Gbps, Two 10 Gbps and Two 12 Gbps SAS ports per
controllers
3.4. Management port and Software

It shall have 2 Management Port per Array with GUI & CLI management.
3.5. SAN Switch

If SAN Switch is required for host and storage connectivity, the supplier
shall provide required number of SAN Switches along with the SAN
system.
3.6. Power Supply

It shall have redundant power supply module.
4. End of Detail Technical Specification: Storage Area Network (SAN) System
NEPAL TELECOM
5. Detail Technical Specification: Network Attached Storage (NAS) System
Bidder shall
state as : Fully
Clause Compliant/
Particulars of NEPAL TELECOM’s requirements
No. Partially
Compliant /Non
Compliant
5.1. Network Attached Storage (NAS) System

The Network Attached Storage shall be used for online as well as offline
backup of GIS data. This system shall be installed in NT’s Corporate office
at Bhadrakali, the Main Site or the location finalized during contract
negotiation.
In case of the location of the SAN System other than the Main Site NT shall
provide the intranet link and power back for the system. The voltage system
of the power (AC22v or DC48v) shall be finalized during contract
negotiation. It shall be rack mountable.
5.2. Operating System

The operating system of the NAS system shall be UNIX, Linux or
Windows of Standard Edition.
5.3. Processor
It shall have Intel Xenon Processor E5-2600 Series or higher.
5.4. Memory
The system shall have 16GB RAM.
5.5. Hard Disk Drive

It shall have at least 8TB Hard Drive with at least 4TB usable space.
5.6. LAN
It shall have at least 2 Gigabit Ethernet Port.
5.7. Protocols
It shall support files access protocols such as CIFS, NFS, FTP and SMB.
5.8. Power Supply

It shall have redundant power supply module.
End of Detail Technical Specification: Network Attached Storage (NAS) System
NEPAL TELECOM
6. Detail Technical Specification: Network Switch
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
6.1. Network Switch

The Network Switch shall be used for interconnecting Servers, Servers
with SAN storage system, Servers with client computers and also for
connecting the system with firewall, internet, intranet and NAS System.
In case of separate switches are required for interconnecting Servers,
Network or SAN storage System the supplier shall provide all the
necessary switches.
Switch shall be installed in the Main Site and it shall be rack mountable.
6.2. It shall have at least Two 10Ge SFP ports and shall be supplied with the
required SFPs.
6.3. It shall have switch fabric capacity of at least 260 Gbps.
6.4. The forwarding rate shall be atleast 193 Mbps or higher.
6.5. It shall support both IPV4 and IPV6 protocols.
6.6. It shall have One console port and One management port.
6.7. It shall support IEEE 802.1Q Vlan Tagging.
6.8. It shall have sufficient Security including RADIUS, SSHv2, Security

Architecture for IP Security.
It shall support IPSec Authentication Header, ESP Protocol, IPSec
Security Policy DB configuration MIB PIM-SMw.
6.9. The supplier shall provide all the necessary accessories like power cord,
patch cords and SFPs.
End of Detail Technical Specification: Network Switch
NEPAL TELECOM
7. Detail Technical Specification: Firewall
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
7.1. Firewall
The Firewall shall be used for protecting the Telecom GIS system from
any unautheticated, unauthorized access to the Telecom GIS as well as
using its services.
In case additional Firewall is required for redundancy the supplier shall
provide the required number of Firewall along with the System.
The Firewall shall be installed in the Main Site and it shall be rack
mountable.
7.2. General Features
7.2.1. The Firewall shall be latest Enterprise Firewall. It shall be a Hardware

Appliance and must have Next Generation Firewall features such as
Antivirus, Application Control, Device and User Identification, Web
Filtering, Data leak Prevention etc.
7.2.2. It shall have high availability 24X7 and if redundant Firewall is required
to achieve this high availibility it shall deploy two Firewalls for
redundancy.
7.2.3. The Firewall unit shall have minimum 2 core processor, 4Gb RAM, 16
GB storage module or higher.
7.2.4. The Gateway Antivirus should be able to scan more than 30 Protocols
including HTTP, FTP, SMTP, POP3 and IMAP.
7.2.5. It shall support Virtual Private Network (VPN) technology.
7.2.6. It shall support more than 10000 signatures in the Gateway Antivirus
(GAV).
7.2.7. The proposed Firewall shall have at least 16 Gigabit ethernet RJ-45 ports
and atleast Four SFP ports out of which atleast two shall be 10Gbe.
7.2.8. The proposed appliance must have 1GbE management port, 1 console
port and 2 usb port for firmware upgrade and USB modem connection for
WAN link.
7.2.9. The proposed system shall have Firewall Throughput of atleast 3 Gbps.
7.2.10. The proposed solution shall have atleast 1.5 Gbps Intrusion Prevention
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
System (IPS) throughput
7.2.11. The proposed solution shall have atleast 2 Gbps Application Inspection
throughput.
7.2.12. The proposed appliance should support GeoIP addressing feature.
7.2.13. The system shall support routing protocols including, RIPv1&v2, OSPF
and BGP.
7.2.14. The proposed appliance should support both IPV4 and IPv6.
7.3. IPSEC, VPN and SSL VPN
7.3.1. The Unified Threat Management (UTM) System shall comply with RFC
1918 with support for Static & Dynamic Network Address Translation
and Port Address Translation.
7.3.2. UTM shall have IPSec and SSL functionality in the same unit.
7.3.3. The UTM shall support 802.IQ Trunking and shall support minimum 256
numbers of Vlans.
7.3.4. UTM shall have access control and deep inspection UTM services for
native IPv6 network environments and mixed IPv4 and IPv6 network
environments through dual- stack support.
7.3.5. The UTM shall support standard routing protocols like RIP, OSPF and
BGP in addition to static and policy based routing.
7.3.6. UTM shall support for SSHv2, HTTP and HTTPS based management.
7.3.7. UTM shall Support for RADIUS, Active Directory & LDAP for the user
authentication protocols in addition to local authentication.
7.3.8. The UTM shall have bandwidth allocation functionality.
7.4. Intrusion Prevention System (IPS)
7.4.1. UTM should have Integrated IPS Solution.
7.4.2. UTM shall support behaviors analysis and signature based analysis with
online download support of newer signatures for at least 1500.
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
7.4.3. The software on the IPS shall support online software reconfiguration to
ensure that changes made to IPS configuration take place with immediate
effect.
7.4.4. IPS solution shall have capability to protect against Denial of Service
(DOS) and DDOS attacks. It shall have flexibility to configure threshold
values for each of the Anomaly.
7.4.5. IPS signatures shall have a configurable actions like terminate a TCP
session by issuing TCP Reset packets to each end of the connection, or
silently drop traffic in addition to sending an alert and logging the
incident
7.4.6. It shall have capability to export reports data to variety of different file
formats like PDF or Doc.
7.5. Antivirus, Antimalware and Antibot
7.5.1. UTM shall have integrated gateway level Anti-Virus Solution, and should
not have file size limitation for GAV scanning.
7.5.2. Virus gateway shall provide real-time detection of viruses and malicious
code at the gateway for SMTP, IMAP/ POP3, HTTP, HTTPS and FTP
Internet traffic. The solution should detect and block viruses in HTTPS
traffic.
7.5.3. Virus Gateway shall have option to configure to respond to virus

detection in Several ways i.e. delete the file or quarantine the file or
discard the connection and alert e-mail popup.
7.5.4. Frequent updates of virus pattern files shall be available from the Web
and option for scheduling for automatic update thru a secure
communication as well as for manual update should be available.
7.5.5. It have facility to block files based on file extensions or original file type
over HTTP, HTTPS, FTP, SMTP, POP3
7.5.6. It shall not have any file size limitation for scanning gateway antivirus,
without compromising on security.
7.5.7. The solution shall support load balancing for the Anti Virus scanning, so
that the traffic which needs to be scanned can be load balanced across the
boxes in the cluster. Should have reporting facility to generate reports on
virus detected over different protocols, top sources for viruses,
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
destination for viruses, top viruses etc.
7.6. Web and Content Filtering
7.6.1. It shall have configurable parameters to block or allow unrated sites

It shall have configurable options to allow/deny access to web sites in
case if the URL rating service is unavailable
7.6.2. It shall have options to customize the block message information send to
end users
7.6.3. It shall have facility to configurable policy options to block web sites
based on Banned words.
7.7. Application Control
7.7.1. The proposed system shall have the ability to detect, log and take action
against network traffic based on over 1,000 application signatures
7.7.2. The application signatures shall be manual or automatically updated
7.7.3. The administrator shall be able to define application control list based on
selectable application group and/or list and its corresponding actions
7.7.4. The proposed system shall have the ability to identify, block or rate limit
the following common P2P applications: Gnutella (Napshare, iMesh,
Mldonkey, morph, Xolox, BearShare, FOXY), Bittorrent, Kaaza, WinY,
edonkey, etc.
7.8. Accessories
The supplier shall provide all the necessary accessories like power cord,
patch cords, SFPs etc.
End of Detail Technical Specification : Firewall
NEPAL TELECOM
8. Detail Technical Specification : Desktop Computer
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
8.1. Desktop Computer

The desktop computers shall be used as client computer for the Telecom
GIS. All the Desktop Computers shall be all in one type.
8.2. Make, model number:
8.2.1. The product name of the offered computer shall be mentioned.
8.2.2. The model number of the offered computer shall be mentioned.
8.2.3. Manufacturer's name of the offered computer shall be mentioned.
8.2.4. The repair and maintenance facilities and the spare parts shall be readily
available in Nepal for the offered products.
8.3. Main memory

The offered computer shall be equipped with at least 4GB RAM of
minimum DDR3 type system memory and shall be expandable to 8GB.
8.4. Central processing unit (CPU)
8.4.1. The Processor of the offered computer shall be at least Intel® Core i7
processor with at least 6MB Smart Cache. Processor shall be at least 3.0
GHz quad core.
8.4.2. The CPU shall be housed on mounting shoes on Intel® Q85 Express
Chipset or later chipset motherboard for optimized performance of CPU.
8.5. Access ports on-board:
8.5.1. The offered computer shall provide at least the following number and
types of access ports to connect various devices and interfaces:
8.5.2. At least two USB2.0 ports and at least two USB3.0 ports to make total of
minimum six USB ports OR at least six USB3.0 ports; where all USB3.0
ports shall be with standard color coding (blue) or distinct symbol for
differentiation and backward compatible to USB2.0; one RJ-45, one
Stereo line-in and one headphone line-out. At least one HDMI in and one
HDMI out port.
8.6. Display Panel
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
At least 21” LED widescreen display, 1920x1080 Resolution, 16:9 aspect

ratio.
8.7. Graphics
The graphics shall be Integrated Intel ® HD or Nvidia GeForce with at
least 2GB of dedicated memory for graphics.
8.8. Hard disk drive:

The offered computer shall be equipped with minimum SATA II 7200
RPM 16MB Hard Drive Memory Cache with at least 1TB storage
capacity.
8.9. Key board & Mouse:

The offered computer shall be supplied with one unit of robust, heavy-
duty type of standard model USB keyboard and USB 2-Button Optical
Mouse with scroll option and a Mouse Pad.
8.10. Optical drive

The offered computer shall be equipped with minimum of 48X speed
SATA CD/DVD-RW Combo drive.
8.11. Software compatibility:

The offered computer shall be fully compatible with Windows 7 or
above.
1.1. Network interface card

The offered computer shall be equipped with Gigabit Ethernet
10/100/1000 Mbps Base TX auto sensing Network interface. Driver
Software drivers for the Network Interface Card shall be provided.
8.12. Installation & operation manuals:

Each set of computer shall be supplied with one set of the computer
installation and User's guide manual.
8.13. Operating system & Software:

The computer shall be pre-installed with latest version of MICROSOFT
WINDOWS 7 Professional or above with 32 or 64 bit FULL VERSION
GENUINE with CERTIFICATE OF AUTHENTICITY and Latest
Version of Antivirus software, preferably Nod32 or MacCafee or
Kaspersky Antivirus with online update provided regularly during the
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
Warranty, Extended Warranty and AMS period.

One set of Operating System and Antivirus CD shall be included with
each computer. The supplied CD must have authorized international
License.
8.14. Accessories:
Each set of the offered computer shall be supplied with the required
number of power cords and cables.
End of Detail Technical Specification: Desktop Computer
NEPAL TELECOM
9. Detail Technical Specification: Tablet
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
9.1. Tablet
The Tablets shall be used as client for surveying of the telecom
networks in the Telecom GIS. The bidder shall mention the product
name, model number and manufacturer's name of the offered Tablets
along with the bid.
The repair and maintenance facilities and the spare parts shall be
guarranteed by the supplier at least up to the period of AMS.
9.2. GPS
The Tablet shall have highly accurate GPS with errors not more than 3
meter.
9.3. Processor
The Tablet shall have 8th Generation Intel® Core™ i7-8650U
Processor or higher.
9.4. RAM
The Tablet shall have at Least 4 GB RAM.
9.5. Storage Capacity

The Tablet shall have at least 64 GB Storage and shall have option to
expand up to 256GB.
9.6. Camera
The Tablet shall have at least 16 Megapixel back camera with
Autofocus and LED light.
9.7. Display
The Tablet shall have at least 9" widescreen with at least 1080p
resolutions LED sunlight readable with touch screen display.
9.8. Connectivity
The Tablet shall have integrated Bluetooth, Wi-Fi and a SIM Slot that
support 2G, 3G and 4G mobile data network.
9.9. Battery Backup

The Tablet shall have at least 4000mAh of Battery Backup.
NEPAL TELECOM
9.10. Protective cover

The protective cover shall be such that it should provide full protection
to the tab and also provide proper hand-grip.
End of Detailed Technical Specification: Tablet
NEPAL TELECOM
10. Detailed Technical Specification: Power Backup
Bidder shall state as

Clause : Fully Compliant/
No. Partially Compliant
/Non Compliant
10.1. Power Backup

The Power Backup system shall supply uninterruptible power supply to
Main site. It shall be of sufficient capacity to power to all the server side
GIS system including Database Server, Application Server, Network
Switches, SAN System, Network Switches, and Firewall etc.
There shall be two UPS that shall work in one plus one so as to power the
dual power supply modules in the Servers.
The bidder shall mention the Manufacturer's name, Model Number type
and capacity of the UPS to be supplied with the System.
10.2. Power Backup Capacity

a. UPS
The Capacity of each UPS shall be such that it can supply
uninterruptible power supply to all the equipments of the Server side
of GIS system.
The capacity of of UPS for Main site shall be at least 10KVA.
b. Battery
The battery shall be maintenance free Lithium Ion.
The battery capacity shall be such that it can provide power backup of
at least 8 hours for all the Server, Network Equipments, Firewall,
Storage Area Network, etc.
The energy capacity of the battery for the power backup in the main
site shall not be less than 10KVAhr. The battery capacity shall be such
that it shall supply 8 hours of power backup even after 3 years of
operation.
The offered UPS shall have provision to connect external Batteries for
extended backup time if required.
10.3. Input voltage

Normal operating input voltage range of the offered UPS shall be 380 Vac
± 20%.
The UPS shall be three phase type.
10.4. Input Frequency

The offered UPS shall operate normal for input frequency range of 50Hz
±5% i.e. 47.5 Hz to 52.5 Hz.
10.5. Output voltage
NEPAL TELECOM

/Non Compliant
The output voltage shall be three phase and stable in the range of 220Vac
±3% (line to neutral) from no load to full load on both mode of operation
i.e. on mains mode and battery mode irrespective of variations in dc
battery voltage and ac input voltage within permissible limits.
10.6. Output Frequency

The Output frequency shall be stable within 50Hz ±0.5% from no load to
full load.
10.7. Output waveform

Output waveform shall be pure sine wave with less than 3% total
harmonic distortion (THD) on full load for linear load and less than 6% for
non linear load.
The offered product shall have at least Load power factor not less than 0.7
lagging.
10.8. True online double conversion type

The offered UPS shall have zero transfer time from mains to standby
(Battery) mode of operation utilizing double conversion voltage and
frequency independent design for maximum reliability.
10.9. Crest Factor

The crest ratio shall be 3:1(max).
10.10. Overload capability

The offered UPS shall be capable of withstanding 110% of overload for 10
seconds and 130% overload for 300milli-seconds.
10.11. Battery Charging System

The charging current of the charging system shall charge the fully
discharged battery backup within 4 hours.
10.12. Output power of the UPS

The offered UPS shall be capable of providing rated output power for
24X7 continuously.
10.13. Cooling system

UPS shall be equipped with necessary cooling system to run continuously
for 24 hours.
10.14. Generator compatibility

The offered UPS shall be operated normal in generator output voltage
NEPAL TELECOM

/Non Compliant
which may not be pure sine wave.
10.15. DC Start up
The offered UPS shall be able to operate on the battery mode on full load
at start up without the input mains supply.
10.16. Surge suppressors

The offered UPS shall have protection devices to protect the sensitive load
from surges and spikes on mains mode, battery mode and even on bypass
mode of operation.
10.17. LCD Display

The offered UPS shall have digital LCD display for monitoring the
following parameters:
a. AC input by-pass, inverter, battery and overload mode of operation.
b. Input and output AC voltage
c. Input and output frequency
d. Battery voltage Level
e. Total Load and its percentage
10.18. Protection and Alarms

The UPS shall have protection against low battery voltage, overload and
short circuit at the output.
The UPS shall have audible and visual alarms for line failure, low battery,
transfer to bypass, system failure etc.
10.19. Self-test facility

The UPS shall have self test facility to simulate the main failure condition
and provide the power on the battery mode for short interval of time.
10.20. Interface Port

The offered UPS shall have RS-232 or USB or LAN port for connection
with computers for the purpose of monitoring.
Necessary cables and modems for remote monitoring shall be provided.
The Power supply shall be interfaced to the Server so as to monitor the
Backup System.
10.21. Monitoring Software

The UPS shall be connected to the computer and appropriate monitoring
software shall be installed and set to operation.
NEPAL TELECOM

/Non Compliant
10.22. Installation &Operation Manuals

UPS shall be supplied with one set of product installation, operation,
maintenance and fault finding manual.
End of Detailed Technical Specification: Power Backup
NEPAL TELECOM
11. Detail Technical Specification: Training Requirement
Bidder shall state

as : Fully
Compliant/
Partially
Compliant /Non
Compliant
11.1. Introduction
The Training for Nepal Telecom personnel is required to enable them to
install, operate & maintain the hardware and software and train other
employees in the future, independently. The detail of training courses
shall be supplied during the requirement analysis period. During
requirement analysis phase, adding training modules, modify of
duration of training, changing course detail can be done if deemed
necessary on mutual agreement.
11.2. Class Room Training Requirement

The bidder shall conduct the training for Nepal Telecom employees,
grouped in three separate modules of training.
Module 1 and Module 2 training shall be held at manufacturer
authorized training center and Module 3 training shall be conducted on
NT's Premises (Nepal Telecom Training Centre).
11.3. Module 1 Training

The training shall be held at authorized training center of manufacturer.
Module1 training shall be provided to 10 numbers of Nepal Telecom's
engineers, on general overview of the system including software and
hardware, operation & maintenance of operating systems, servers, basic
knowledge of Query language, Database administration of offered
RDBMS system, use of software development and system/business
configuration tools used in the proposed system. This training shall be
held before the delivery of GIS software to Nepal Telecom. The
duration of training shall be 15 working days.
After the training, the trainees shall be able to perform following tasks:
 Work with the offered Telecom GIS system both operation and
maintenance
 Configure and customize the system as per NT’s needs
 Install and configure all software offered by the bidder.
 Make modification or additions to the OS configuration whenever
required.
 Tuning hardware and operating system as per NT requirement
 Design additional reports, view/ queries and integrate with the
offered system
 System Administration and installation of offered of
NEPAL TELECOM
Bidder shall state

as : Fully
Compliant/
Partially
Compliant /Non
Compliant
hardware/software in client /server environment

 Administration of the users, creates users, modify users, assign
work orders for the users.
 Database administration of offered RDBMS system.
 Create and tune database.
 In Depth knowledge of the system to troubleshoot.
 Monitor and track the work assigned to the planners.
 Monitor and track the persons doing survey in the field using the
GIS applications.

The training shall be held at authorized training center of manufacturer.
Module 2 training shall be provided to 20 numbers of Nepal Telecom's
technical employees, on general overview of the system including
software and hardware, basic knowledge of Fiber and microwave
Network design tools used in the proposed system. This training shall
be held after the delivery of GIS software to Nepal Telecom. The
duration of training shall be 10 working days.
After the training, the trainees shall be able to perform following tasks:
general maintenance
 Design and modify Inside Plan and Outside Plan of Fiber
Networks
 Trace the fiber cables, fiber strands and microwave links
 Design civil structures and routes including poles, duct, micro
ducts, towers etc.
 Generate reports, view and queries
 Generate Bill of Materials of the designed Networks
 Do survey using the tab and mobile application for surveying of
the fiber networks, microwave links, FTTH network using the
proposed GIS system
 Enter data into the application and upload it into the server using
internet and intranet networks.

The supplier shall train 30 numbers of Nepal Telecom employees on
NT premises in two Lots (15 in each lot) on operation and Data Entry
NEPAL TELECOM
Bidder shall state

as : Fully
Compliant/
Partially
Compliant /Non
Compliant
of the Telecom GIS system. These employees are well acquainted with
the Nepal Telecom current Access network planning system. The
trainees shall be provided an overview of complete system, data entry,
and interaction with system features. The duration of training shall be
10 working days. The training shall be held after in-plant testing.
The Bidder shall list any other course topics that are not mentioned
above but are available in Bidder’s training course shall also be
included.
After the training, the trainees shall be able to but not limited to
perform the following tasks:
After the training, the trainees shall be able to but not limited to
perform the following tasks:
general maintenance
 Design and modify Inside Plan and Outside Plan of Fiber
Networks
 Trace the fiber cables, fiber strands and microwave links
 Design civil structures and routes including poles, duct, micro
ducts, towers etc
 Generate reports, view and queries
 Generate Bill of Materials of the designed Networks
 Do survey using the tabet and mobile application for surveying of
the fiber networks, microwave links, FTTH network using the
proposed GIS system
 Enter data into the application and upload it into the server using
internet and intranet networks
 Understand the drawings, maps and design in the GIS System
 Make as built drawings of the Network and update in the GIS
System.
11.6. For the trainings, the contractor shall provide all training materials like
installation handbook; operation and maintenance handbook etc.
including CD for each trainee, and also provide services necessary to
conduct the training in an effective and efficient manner.
11.7. The bidder shall quote the price for the training. The price quoted for
module 1 and module 2 training shall include tuition fees, cost of
training materials including handbooks/training manuals as required for
each participants, travel expenses in the country of training,
accommodations, cost of Medical insurance for all the trainees for the
NEPAL TELECOM
Bidder shall state

as : Fully
Compliant/
Partially
Compliant /Non
Compliant
Training duration for training at manufacturer’s premises and any other

applicable charges in the country of training. The per diem allowances
and two way economic air tickets of the trainees will be borne by Nepal
Telecom.
End of Detail Technical Specification: Training Requirement
NEPAL TELECOM
12. Detail Technical Specification: Acceptance Testing
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
12.1. Introduction
Nepal Telecom requires that Acceptance Testing be carried out for the
Telecom GIS system, Hardware, OS, RDBMS, Tools and others supplied
under this contract. A series of formal acceptance test shall be organized to
verify the correct functioning of the Telecom GIS system.
The acceptance testing shall be carried out in stages:
a. In-Plant Testing of Telecom GIS system
b. Preliminary Acceptance Test (PAT) of Telecom GIS system
(Hardware, OS, RDBMS, Tools , others and TELECOM GIS
software)
c. Issuance of Preliminary Acceptance Certificate (PAC) of Telecom GIS
system (Hardware, OS, RDBMS, Tools, TELECOM GIS software and
Migration Works).
d. Issuance of Final Acceptance certificate after Stabilization Period of
90 days.
12.2. Acceptance Procedure
12.2.1. All goods shall be subject to in plant testing at the manufacturer’s premises
before delivery to Nepal Telecom. The entire system is subject to
Preliminary Acceptance Testing at the installation sites after the
completion of installation and testing before handover to Nepal Telecom.
The testing procedure and the actual parameters to be tested shall be
mutually agreed during signing of contract. The supplier shall provide
detailed acceptance test procedure for approval to Nepal Telecom at least
one (1) month prior to the starting date of Preliminary Acceptance Testing.
Nepal Telecom will review the received test procedures within two weeks.
Nepal Telecom shall have the authority to approve or disapprove the
acceptance test procedure and to include at its discretion any test in the
acceptance test procedure either to test any requirement within the
specified technical specification or to clarify doubts on the integrity of the
goods under test.
During the Acceptance Testing, Nepal Telecom’s Acceptance Test team
may perform additional tests not included in approved acceptance test
procedure, but within Nepal Telecom’s Specification; such additional tests
shall be considered as part of approved acceptance test procedure. The
supplier shall make necessary arrangements for such tests, including the
tools and test equipment required for the tests.
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
12.2.2. The Acceptance Test Procedure shall be approved by Nepal Telecom at

least two weeks prior to start of testing.
12.2.3. The acceptance test procedures for each Test shall contain:
Test objectives
Description of the test setup, the test procedures and schedules
Analysis of the accuracy (if applicable)
Test results sheets
12.2.4. It is expected that all tests shall have been performed by the supplier
before offering the goods to Nepal Telecom for formal acceptance. The
test sheets shall therefore provide the specified figures and space to enter
the contractor’s test results, as well as the data obtained during the formal
acceptance tests.
12.2.5. When tests results are inconclusive, Nepal Telecom will have the right to
call for repetition of one or more tests or for additional tests.
12.3. In-Plant Testing of Telecom GIS system
12.3.1. The bidder shall organize the In-Plant Testing of the Telecom GIS system
after completion of customization/business reconfiguration as per finalized
SRD. During this testing, the inspection team from NT shall assess and test
the readiness of the Telecom GIS system. The performance of the software
and its subsystem shall be checked in detail by following the agreed test
procedure.
12.3.2. The test procedure for In-Plant testing of TELECOM GIS system shall be
provided to Nepal Telecom one month prior to the In-Plant testing. During
the In-Plant testing, NT inspectors shall have the liberty to perform any
test, to verify if any or all the technical requirements specified in the Nepal
Telecom’s Technical Specification is ready for installations at site. NT
Inspector shall submit report to WCSD of Nepal Telecom. Based on the
submitted report, WCSD of Nepal Telecom shall issue Inspection
certificate.
12.3.3. The supplier shall arrange, without any additional cost to Nepal Telecom,
all the necessary test equipment tools, document and technical manpower
to assist In-plant acceptance testing. The Supplier shall correct any non-
compliance found during the testing before the shipment.
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
12.3.4. Nepal Telecom will depute two personnel for the In-plant acceptance test
of the system at the manufacturer’s or implementer's premises before the
shipment of the Telecom GIS system to Nepal Telecom. The supplier shall
notify Nepal Telecom, the starting date of the in-plant testing by Nepal
Telecom personnel at least thirty (30) days before testing.
12.3.5. The bidder shall quote the price for the In-plant acceptance testing. The
price quoted shall includes, accommodations, local transport and any other
applicable charges in the country of testing. The inspectors shall be insured
for medical and all kind of risk during his / her stay in the supplier's /
manufacturer’s country. The two way air ticket and per diem for the Nepal
Telecom personnel will be borne by Nepal Telecom. The duration of the
in-plant acceptance test shall be Ten (10) working days (excluding travel
time).
12.4. Preliminary Acceptance Test (PAT) of GIS system
12.4.1. Provisional acceptance testing of Hardware, OS, RDBMS, Tools,

TELECOM GIS software and Data Migration Works shall be carried out
(as per Acceptance Test Procedure) only after they are delivered and
installed by the supplier. After successful completion of installation and
testing of software and Hardware, OS and RDBMS in Main sites and field
offices, Data Migration Works the supplier shall inform NT for PAT after
submission of installation and test report. The Provisional Acceptance Test
of Hardware, OS and RDBMS shall be completed within thirty (30) days
from the date of receipt of installation test report and invitation for
acceptance.
During the provisional acceptance testing, the following conditions shall
be fulfilled:
a. All hardware specified in the contract shall be fully functional.
b. Successful installation of RDBMS as required for offered Telecom
GIS system
c. Successful implementation of TELECOM GIS System including
customization.
d. Successful operation of Client Work Stations at the Main Site and
Regional Offices.
e. System integration and interfaces as required in technical
specifications.
f. Migration of Data as mentioned Clause No. 1.4.3 in Detail Technical
Specification of Telecom GIS
g. Successful interface with CRM of Nepal Telecom
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
h. Other requirements specified in the technical specification.
12.4.2. If the testing and commissioning of the system is delayed beyond the
contract schedule period for reasons attributable to the supplier and/or if
there are major deficiencies, Nepal Telecom will have full authority to put
the system into commercial service before issuing Preliminary Acceptance
Certificate.
Under such circumstances, the supplier is required to make the basic
functions and services, ready for putting the system into service and
provide maintenance service (technical support and maintenance of
Hardware and Software) from the date the system is put into commercial
service at no additional cost to Nepal Telecom.
Any discrepancies of minor and /or major nature shall be listed out and
notified to the supplier. The supplier shall rectify the deficiencies at
highest priority and without fail.
If the Supplier, having been notified of the discrepancies, fails to remedy the
defects(s) within a reasonable period, Nepal Telecom shall take remedial
action as may be necessary, at the supplier's risk and expense and without
prejudice to any other rights which Nepal Telecom may have against the
supplier under the contract.
12.5. Preliminary Acceptance Certificate (PAC) of Telecom GIS system

(Hardware, OS, RDBMS, Tools , others and GIS software)
12.5.1. After successful completion of Preliminary Acceptance Test for the

hardware, OS and RDBMS, the bidder shall make necessary modifications
and adjustments in hardware and software if necessary, on the system.
Any major discrepancy discovered during PAT shall be rectified before
PAC. Preliminary acceptance certificate shall be issued after satisfactory
completion of the Preliminary Acceptance Testing.
During the issuance of Preliminary Acceptance Certificate, at least
following conditions have to be fulfilled:
1. Full functioning of the Servers & RDBMS as defined in Technical
Specifications.
2. Migration of Data from CableCad to new Telecom GIS.
3. Correction of design defects.
4. Successful Completion of PAT.
12.5.2. Issuance of Preliminary Acceptance Certificate will not prejudice any

claim with respect to any defect or malfunction, which may subsequently
develop during the warranty period.
NEPAL TELECOM
Bidder shall state

as : Fully
Clause Compliant/
No. Partially
Compliant /Non
Compliant
12.6. Stabilization Period of Telecom GIS system

The stabilization period shall be 90 consecutive days from the date of
issuance of Preliminary Acceptance Certificate (PAC) for Telecom GIS.
During the stabilization period of 90 consecutive days, the following
requirements shall be fully met:
1. 100% successful updates of transactions and data.
2. Response time shall not degrade on additional loading of data and
transactions.
3. Flawless data flow from one module to another module
4. 99% availability of the system
5. System shall not have major problems that affect all users
6. Other factors shall be identified during signing of contract
7. All the necessary correction in the hardware, network, database server,
application server, database, SAN, Mobile application and client
computers are done by the supplier.
If all above requirements are not fully met during the stabilization period,
the supplier is required to correct and clear all the defects noted in that
period. Even after necessary actions by the supplier to correct the defects if
NT sees the requirement of further testiing the stability of the system,
another cycle of 90 consecutive days shall be started.
12.7. Issuance of Final Acceptance certificate (FAC)

After successful completion of the stabilization period, the final
acceptance certificate for the entire system shall be issued.
The warranty and Technical Support Service shall start from the date of
issuance of Final Acceptance Certificate.
Nepal Telecom will issue the Final Acceptance Certificate (FAC) after on
request of the supplier and after it fulfills the following requirements
a. Successful completion of stabilization period.
b. Successful implementation of all the technical requirements of Nepal
Telecom’s Tender Specification and other obligations as per the
contract.
c. Clearance of all deficiencies from the Acceptance Testing and pending
faults (support issues).
The Final Acceptance Certificate shall not be issued until the supplier
fulfills all above requirements
End of Detail Technical Specification: Acceptance Testing
NEPAL TELECOM
13. Detail Technical Specification:Warranty and Extended Warranty

/Non Compliant
13.1. Introduction
The warranty and extended warranty service shall include necessary
Technical support services, replacement of the defected parts, components,
and softwares from the respective manufacturers of equipment (Hardware,
OS, RDBMS and Telecom GIS system) without any cost to NT. Local
support services shall also be provided by the authorized dealer in Nepal of
the respective goods including local software house. However, the main
bidder shall be responsible for all the warranty, extended warranty services
and technical support services.
The supplier shall do the regular monitoring of the performance of the
system, report the same to Nepal Telecom and shall provide all the
necessary maintenance services during the warranty period.
13.2. Technical support for 24-hours 7-days a week shall be provided through,
tele-assistance service, phone, fax, e-mail and on-line support, remote
access and site visits.
13.3. The local support service for the systems (Hardware, OS, RDBMS and
Telecom GIS system) shall be provided with regular visits, on-site
maintenance, assistance to escalate support issues, warranty claims,
assistance in modification and customization reports, queries and
resolution of performance issues etc.
13.4. The supplier shall provide and maintain all the hardware and software keys
required for the operation of software. In case of hardware key such as
dongole the supplier shall repair or replace the faulty hardware key or
upgrade the hardware keys without any additional cost to NT during the
AMS period.
13.5. Provide services of the experts on immediate basis within 2 hours of

reporting in case of major problems affecting all users and processing.
13.6. System health checks, OS, RDBMS, application performance tuning and
optimization shall be carried out at site by experts from the supplier during
the warranty and extended warranty period. NT technical team and local
support team shall also be involved in these tasks and joint report shall be
submitted to PSTN Directorate. The resource utilization at any time shall
be in sync with the processing capability requirement specified by NT and
shall not exceed 60% of the capabilities specified even after the system
processes maximum transaction volume. If the performance requirement is
not met even after performance tuning, the supplier shall provision for
additional resources/hardware to meet the requirement without any cost to
NT.
NEPAL TELECOM
13.7. In case of problem affecting most users, if the problem could not be solved
within 12 hours with tele-assistance or remote system login by support
centre, system experts shall come on immediate basis within 48 hours of
reporting.
13.8. Maintain a local stock of critical parts in adequate quantity in order to

avoid system disturbance due to repair/replacement procedure (turnaround
time of faulty parts). The bidder shall provide the list of critical spares.
The critical parts shall be replaced as soon as possible not later than 3
hours, depending upon the severity of the problem. Supplier shall bear all
losses resulted due to interruption in the services. The local stock shall
include the third party equipments spares also.
13.9. The supplier shall promptly take actions to resolve any errors, bugs, non
compatibility issues noticed in the systems.
13.10. Up gradation of hardware, software version to new version/releases, patch

loading, changes in software, if required for solving problems or due to the
world market release. Prior to implementing the patches/upgrade etc,
permission shall be taken from Nepal Telecom with details of
patches/upgrade to be implemented, it’s effects and detailed checklist to
perform the task. Such software items shall be thoroughly tests at
supplier’s site before authorizing for delivery.
Supplier shall ensure that when loading new patches or updates, existing
features and functionalities in the system should also function properly.
For loading of patches, the supplier can also obtain services from NT
technical team, trained to perform such tasks by the supplier.
13.11. In addition to above mentioned requirements, standard technical support

services provided by Hardware, OS, RDBMS, Telecom GIS system and
third party products shall also be part of warranty, extended warranty and
technical support services. The Supplier shall also provision for support
services from the related manufacturers and their authorized units.
13.12. The supplier shall depute experienced personnel for the warranty and
extended warranty services mentioned above. The warranty and extended
warranty period shall be extended and the payments shall be withheld if
the services mentioned above are not fully met. The warranty and extended
warranty period shall be considered successfully completed only if all the
repairs and support issues raised during the period are fully resolved. For
every payment the supplier shall get approval from the technical personnel
of GIS for satisfactory services during the period.
13.13. Until the completion of the warranty and extended warranty period, the
supplier shall at all times and under all conditions be entirely responsible
for the satisfactory performance of the system.
13.14. Full technical support shall be provided whenever Nepal Telecom

interconnects the Telecom GIS system with other systems and network
NEPAL TELECOM
elements. During such jobs, technical assistance shall be available on

immediate basis.
13.15. Some tests may need to be done only after initialization of certain features
of the offered Telecom GIS system which may happen any time during the
course of operation of the system. Bidder shall provide full technical
support and make necessary provisions during such tests.
13.16. The supplier shall also involve local software house in technical support
service for offered Telecom GIS system.
13.17. The bidder shall perform following activities during the period of warranty,
extended warranty and Technical Support service without any additional
cost to NT:
 Application and data level tuning every atleast every four months.
 Customization of Screen Display and reports layouts if required by
Nepal Telecom
 New Display Screen and reports layouts shall be developed as required
by Nepal Telecom
 Changes in the existing modules or addition of extra features and
modules as per NT's requirement
 Changes in the existing network elements and additional of new
network elements in the system as per NT's Requirement
13.18. In case when NT required to shift the Main Site along with all the system
(Server, SAN, Client Computers, Power Backup and Network Elemts) from
one location to another the uninstallation, loading, unloading of the system
and installation of it in the new sites shall be done by the supplier without any
additional cost to NT.
13.19. In case of failure of the hardware of the system the supplier shall repair or
replace the hardware at the cost of the suplier itself. To ensure quick
maintenance without interruption in the service for long time the supplier
shall maintain required number of spares. During the warranty and extended
warranty period NT shall bear no additional cost of the hardware, software
and maintenance service.
13.20. Warranty Completion Certificate(WCC)

On Satisfactory completion of Warranty and technical support services,
Nepal Telecom shall issue Warranty Completion Certificate (WCC) within
30 days from the date of Warranty and technical support services period.
End of Detail Technical Specification: Warranty and Extended Warranty
NEPAL TELECOM
14. Detail Technical Specification : Annual Maintenance Service (AMS)

/Non Compliant
14.1. Introduction
After the completion of three (3) years extended warranty, one (1) year of
AMS shall take effect. The cost of annual maintenance service on annual
basis shall be valid up to seven (7) years after expiry of Extended
Warranty and technical support service and if required by NT, will be
extended in annual basis after completion of Annual Maintenance Service.
14.2. The AMS shall include repair of hardware, upgrade in software and
technical support services from the respective manufacturers of equipment
(Hardware, OS, RDBMS and Telecom GIS system). Local support
services shall also be provided by the authorized dealer in Nepal of the
respective goods including local software house. However, the main
bidder shall be responsible for all the AMS services.
The supplier shall do the regular monitoring of the performance of the
system, report the same to Nepal Telecom and shall provide the following
services during the AMS period:
14.3. Technical support for 24-hours 7-days a week shall be provided through,
tele-assistance service, phone, fax, e-mail and on-line support, remote
access and site visits
14.4. The local support service for the systems (Hardware, OS, RDBMS and
Telecom GIS system) shall be provided with regular visits, on-site
maintenance, assistance to escalate support issues, warranty claims,
assistance in modification/customization reports, queries and resolution of
performance issues etc
14.5. The supplier shall provide and maintain all the hardware and software keys
required for the operation of software. In case of hardware key such as
dongole the supplier shall repair or replace the faulty hardware key or
upgrade the hardware keys without any additional cost to NT during the
AMS period.
14.6. Provide services of the experts on immediate basis within 2 hours of

reporting in case of major problems affecting all users and processing.
14.7. System health checks, OS, RDBMS, application performance tuning and
optimization shall be carried out at Main site by experts from the supplier
every four months during the AMS period. NT technical team and local
support team shall also be involved in these tasks and joint report shall be
submitted to PSTN Directorate.
14.8. In case of problem affecting most users, if the problem could not be solved
NEPAL TELECOM

/Non Compliant
within 12 hours with tele-assistance or remote system login by support

centre, system experts shall come on immediate basis within 48 hours of
reporting.
14.9. Maintain a local stock of critical parts in adequate quantity in order to

avoid system disturbance due to repair/replacement procedure (turn-
around time of faulty parts). The bidder shall provide the list of critical
spares. The critical parts shall be replaced as soon as possible not later than
3 hours, depending upon the severity of the problem. Supplier shall bear
all losses resulted due to interruption in the services. The local stock shall
include the third party equipments spares also.
14.10. The supplier shall promptly take actions to resolve any errors, bugs, non
compatibility issues noticed in the systems.
14.11. Upgradation of hardware, software version to newer version and latest

releases, patch loading, changes in software, if required for solving
problems or due to the world market release. Prior to implementing the
patches or upgrade etc, permission shall be taken from NEPAL
TELECOM with details of patches/upgrade to be implemented; it’s effects
and detailed checklist to perform the task. Such software items shall be
thoroughly tests at supplier’s site before authorizing for delivery. Supplier
shall ensure that when loading new patches/updates, existing features and
functionalities in the system should also function properly.
For loading of patches, the supplier can also obtain services from NT
technical team, trained to perform such tasks by the supplier.
14.12. In addition to above mentioned requirements, standard technical support

services provided by Hardware, OS, RDBMS, Telecom GIS system and
third party products shall also be part of AMS. The Supplier shall also
provision for support services from the related manufacturers and their
authorized units.
14.13. The supplier shall depute experienced personnel for the AMS mentioned
above. The AMS period shall be extended and the payments shall be
withheld if the services mentioned above are not fully met. The AMS
period shall be considered successfully completed only if all the repairs
and support issues raised during the period are fully resolved.
14.14. Until the completion of the AMS period, the supplier shall at all times and
under all conditions be entirely responsible for the satisfactory
performance of the system.
14.15. Full technical support shall be provided whenever Nepal Telecom

interconnects the Telecom GIS system with other systems and network
NEPAL TELECOM

/Non Compliant
elements. During such jobs, technical assistance shall be available on

immediate basis.
14.16. Some tests may need to be done only after initialization of certain features
of the offered Telecom GIS system which may happen any time during the
course of operation of the system. Bidder shall provide full technical
support and make necessary provisions during such tests.
14.17. The supplier shall also involve local software house in technical support
service for offered Telecom GIS system.
14.18. Besides, the bidder shall visit at least once in every four months Nepal
Telecom and perform preventive maintenance of the TELECOM GIS
Software, Hardware, OS and RDBMS and provide test reports to Nepal
Telecom.
14.19. The bidder shall perform following activities during the period of AMS:
 Application and data level tuning every atleast every four months.
 Customization of display screen and reports layouts if required by
Nepal Telecom
 New display screen and reports layouts shall be developed as required
by Nepal Telecom
 Changes in the existing modules or addition of extra features and
modules as per NT's requirement
 Changes in the existing network elements and additional of new
network elements in the system as per NT's Requirement
14.20. In case when NT required to shift the Main Site along with all the system
(Server, SAN, Client Computers, Power Backup and Network Elemts) from
one location to another the uninstallation, loading, unloading of the system
and installation of it in the new sites shall be done by the supplier without any
additional cost to NT.
14.21. In case of failure of the hardware of the system the supplier shall repair or
replace the hardware at the cost of the suplier itself. To ensure quick
maintenance without interruption in the service for long time the supplier
shall maintain required number of spares. During the AMS period NT shall
bear no additional cost of the update, modification and maintenance services.
End of Detail Technical Specification: Annual Maintenance Service (AMS)

End of Chapter 2: DETAIL TECHNICAL SPECIFICATIONS
NEPAL TELECOM
End of
Section V: Schedule of Supply
End of
NEPAL TELECOM

(Nepal Telecom)
Supply & Delivery of Telecom GIS
PART 3 – Condition of Contract and Contract

Forms

Issued on: 2018/mm/dd

Purchaser: Nepal Doorsanchar Company Limited (Nepal Telecom)
NEPAL TELECOM
Section VI. General Conditions of Contract

(GCC)
NEPAL TELECOM
Section VI. General Conditions of Contract

Table of Contents
1. Definitions .............................................................................................................................................6-167
2. Contract Documents............................................................................................................................. 6-167
3. Fraud and Corruption ......................................................................................................................... 6-167
4. Interpretation .......................................................................................................................................6-169
5. Language ..............................................................................................................................................6-169
6. Joint Venture, Consortium or Association .......................................................................................... 6-170
7. Notices ...................................................................................................................................................6-170
8. Governing Law .....................................................................................................................................6-170
9. Settlement of Disputes .......................................................................................................................... 6-170
10. Scope of Supply ....................................................................................................................................6-170
11. Delivery .................................................................................................................................................6-170
12. Supplier’s Responsibilities ...................................................................................................................6-170
13. Purchaser’s Responsibilities ................................................................................................................6-170
14. Contract Price ......................................................................................................................................6-171
15. Terms of Payment ................................................................................................................................ 6-171
16. Taxes and Duties ..................................................................................................................................6-171
17. Performance Security ........................................................................................................................... 6-171
18. Copy right .............................................................................................................................................6-172
19. Confidential Information .....................................................................................................................6-172
20. Sub-contracting ....................................................................................................................................6-172
21. Specifications and Standards ...............................................................................................................6-173
22. Packing and Documents .......................................................................................................................6-173
23. Insurance ..............................................................................................................................................6-173
24. Transportation .......................................................................................................................................6-173
25. Inspections and Tests ........................................................................................................................... 6-173
26. Liquidated Damages............................................................................................................................. 6-174
27. Warranty ..............................................................................................................................................6-174
28. Patent Indemnity ..................................................................................................................................6-175
29. Limitation of Liability .......................................................................................................................... 6-176
30. Change in Laws and Regulations.........................................................................................................6-176
31. Force Majeure ......................................................................................................................................6-176
32. Change Orders and Contract Amendments ........................................................................................6-177
33. Extensions of Time ............................................................................................................................... 6-177
34. Termination ..........................................................................................................................................6-177
35. Assignment ...........................................................................................................................................6-178
36. Reward..................................................................................................................................................6-178
NEPAL TELECOM
1. Definitions 1.1. The following words and expressions shall have the meanings hereby
assigned to them:
(a) “Contract” means the Agreement entered into between the Purchaser and
the Supplier, together with the Contract Documents referred to therein,
including all attachments, appendices, and all documents incorporated by
reference therein.
(b) “Contract Documents” means the documents listed in the Agreement,
including any amendments thereto.
(c) “Contract Price” means the price payable to the Supplier as specified in
the Agreement, subject to such additions and adjustments thereto or
deductions therefrom, as may be made pursuant to the Contract.
(d) “Day” means calendar day.
(e) “Delivery” means the transfer of the Goods from the Supplier to the
Purchaser in accordance with the terms and conditions set forth in the
Contract.
(f) “Completion” means the fulfillment of the Related Services by the
Supplier in accordance with the terms and conditions set forth in the
Contract.
(g) “GCC” means the General Conditions of Contract.
(h) “GoN” means the Government of Nepal.
(i) “Goods” means all of the commodities, raw material, machinery and equipment,
and/or other materials that the Supplier is required to supply to the Purchaser
under the Contract.
(j) “Purchaser’s Country” is the country of Nepal.
(k) “Purchaser” means the entity purchasing the Goods and Related Services,
as specified in the SCC.
(l) “Related Services” means the services incidental to the supply of the
goods, such as insurance, installation, training and initial maintenance and
other similar obligations of the Supplier under the Contract.
(m) “SCC” means the Special Conditions of Contract.
(n) “Subcontractor” means any natural person, private or government entity, or a
combination of the above, including its legal successors or permitted assigns, to
whom any part of the Goods to be supplied or execution of any part of the
Related Services is subcontracted by the Supplier.
(o) “Supplier” means the natural person, private or government entity, or a
combination of the above, whose bid to perform the Contract has been
accepted by the Purchaser and is named as such in the Agreement, and
includes the legal successors or permitted assigns of the Supplier.
(p) “The Site,” where applicable, means the place named in the SCC.
2. Contract 2.1. Subject to the order of precedence set forth in the Agreement, all
Documents documents forming the Contract (and all parts thereof) are intended to be
correlative, complementary, and mutually explanatory.
3. Fraud and 3.1. Public procurement act, 2063 requres that public Entities, Bidders,
Corruption Supplies, Contractors and consultant under Public contract to serve the hightest
standerd of ethics during the procurement and execution of such contract.
NEPAL TELECOM
3.2. If the Purchaser determines at any time that the Supplier has engaged in
corrupt, fraudulent, collusive, coercive or obstructive practices, in competing
for or in executing the Contract, then the Purchaser may, after giving 15 days
notice to the Supplier, terminate the Supplier's employment under the Contract
and the provisions of Clause 34.1 shall apply.
(a) For the purposes of this provision, the terms set forth below as follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting,
directly or indirectly, of anything of value to influence the action of a
public official in the procurement process or in contract execution; and
(ii) “fraudulent practice” means a misrepresentation or omission of facts in
order to influence a procurement process or the execution of a contract;
(iii) “collusive practice” means a scheme or arrangement between two or
more Bidders, with or without the knowledge of the Borrower,
designed to establish bid prices at artificial, non competitive levels;
and;
(iv) “coercive practice” means harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in
the procurement process or affect the execution of a contract;
(v) “obstructive practice” means
(aa) deliberately destroying, falsifying, altering or concealing of
evidence material to the investigation or making false
statements to investigators in order to materially impede a
GoN/DP investigation into allegations of a corrupt,
fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party to prevent it
from disclosing its knowledge of matters relevant to the
investigation or from pursuing the investigation; or
(bb) acts intended to materially impede the exercise of the
GoN/DP’s inspection and audit rights provided for under
ITB Clause 3.5 and GCC Clause 25.
3.3. Without prejudice to any other rights of the Purchaser under this
Contract, on the recommendation of the Purchaser, Public Procurement
Monitoring Office may blacklist a Bidder/Supplier for its conduct for a
period of one (1) to three (3) years including on the following grounds and
seriousness of the act committed by the bidder:
(a) if it is established that the Supplier has committed acts specified in
ITB 3.2,
(b) if it is established later that the Bidder has committed substantial
defect in implementation of the contract or has not substantially
fulfilled its obligations under the contract or the completed work is
not of the specified quality as per the contract.
3.4. Incase of DP funded bid, DP:

(a) will cancel the portion of the loan allocated to a contract if it
determines at any time that representatives of the Borrower or of a
beneficiary of the loan engaged in corrupt, fraudulent, collusive or
coercive practices during the procurement or the execution of that
contract, without the Borrower having taken timely and appropriate
action satisfactory to the Bank to remedy the situation;
(b) will sanction a firm or individual, including declaring them
ineligible, either indefinitely or for a stated period of time, to be
NEPAL TELECOM
awarded a Bank-financed contract if it at any time determines that
they have, directly or through an agent, engaged, in corrupt,
fraudulent, collusive or coercive practices in competing for, or in
executing, a Bank-financed contract; and
(c) will have the right to require that Suppliers to permit the Bank to
inspect their accounts and records and other documents relating to
the bid submission and contract performance and to have them
audited by auditors appointed by the Bank.
4. Interpretation 4.1. If the context so requires it, singular means plural and vice versa.
4.2. Incoterms
(a) The meaning of any trade term and the rights and obligations of
parties thereunder shall be as prescribed by Incoterms.
(b) EXW, CIF, CIP, and other similar terms, shall be governed by the
rules prescribed in the current edition of Incoterms, published by the
International Chamber of Commerce at the date of the Invitation for
Bids or as specified in the SCC.
4.3. Entire Agreement

The Contract constitutes the entire agreement between the Purchaser and
the Supplier and supersedes all communications, negotiations and
agreements (whether written or oral) of parties with respect thereto made
prior to the date of Contract.
4.4. Amendment
No amendment or other variation of the Contract shall be valid unless it is
in writing, is dated, expressly refers to the Contract, and is signed by a
duly authorized representative of each party thereto.
4.5. Non-waiver
(a) Subject to GCC Sub-Clause 4.5(b) below, no relaxation,
forbearance, delay, or indulgence by either party in enforcing any of
the terms and conditions of the Contract or the granting of time by
either party to the other shall prejudice, affect, or restrict the rights of
that party under the Contract, neither shall any waiver by either party
of any breach of Contract operate as waiver of any subsequent or
continuing breach of Contract.
(b) Any waiver of a party’s rights, powers, or remedies under the
Contract must be in writing, dated, and signed by an authorized
representative of the party granting such waiver, and must specify
the right and the extent to which it is being waived.
4.6. Severability
If any provision or condition of the Contract is prohibited or rendered invalid or
unenforceable, such prohibition, invalidity or unenforceability shall not affect
the validity or enforceability of any other provisions and conditions of the
Contract.
5. Language 5.1. The Contract as well as all correspondence and documents relating to the
Contract exchanged by the Supplier and the Purchaser, shall be written in the
language specified in the SCC. Supporting documents and printed literature
that are part of the Contract may be in another language provided they are
NEPAL TELECOM
accompanied by an accurate translation of the relevant passages in the
language specified in the SCC, in which case, for purposes of interpretation
of the Contract, this translation shall govern.
5.2. The Supplier shall bear all costs of translation to the governing language
and all risks of the accuracy of such translation.
6. Joint Venture, 6.1. Unless otherwise specified in the SCC, if the Supplier is a joint venture,
Consortium consortium, or association, all of the parties shall be jointly and severally
or Association liable to the Purchaser for the fulfillment of the provisions of the Contract
and shall designate one party to act as a leader with authority to bind the
joint venture, consortium, or association. A bidder can submit only one bid
either as a partner of the joint venture or individually. The composition or
the constitution of the joint venture, consortium, or association shall not be
altered without the prior consent of the Purchaser.
7. Notices 7.1. Any Notice given by one party to the other pursuant to the Contract shall
be in writing to the address specified in the SCC. The term “in writing”
means communicated in written form with proof of receipt.
7.2. A Notice shall be effective when delivered or on the Notice’s effective

date, whichever is later.
8. Governing 8.1. The Contract shall be governed by and interpreted in accordance with
Law the laws of the Nepal, unless otherwise specified in the SCC.
9. Settlement of 9.1. The Purchaser and the Supplier shall make every effort to resolve
Disputes amicably by direct informal negotiation any disagreement or dispute arising
between them under or in connection with the Contract.
9.2. Any dispute between the Parties as to matters arising pursuant to this
Contract which cannot be settled amicably within thirty (30) days after
receipt by one Party of the other Party‘s request for such amicable settlement
may be referred to Arbitration within 30 days after the expiration of
amicable settlement period.
10. Scope of 10.1. Subject to the SCC, the Goods and Related Services to be
Supply supplied shall be as specified in Section V, Schedule of Supply.
10.2. Unless otherwise stipulated in the Contract, the Scope of Supply

shall include all such items not specifically mentioned in the Contract but
that can be reasonably inferred from the Contract as being required for
attaining Delivery and Completion of the Goods and Related Services as if
such items were expressly mentioned in the Contract.
11. Delivery 11.1. Subject to GCC Sub-Clause 32.1, the Delivery of the Goods and
Completion of the Related Services shall be in accordance with the Delivery
and Completion Schedule specified in the Section V, Schedule of Supply.
The details of shipping and other documents to be furnished by the Supplier
are specified in the SCC.
12. Supplier’s 12.1. The Supplier shall supply all the Goods and Related Services
Responsibiliti included in the Scope of Supply in accordance with GCC Clause 10, and the
es Delivery and Completion Schedule, as per GCC Clause 11.
13. Purchaser’s 13.1. Whenever the supply of Goods and Related Services requires
Responsibiliti that the Supplier obtain permits, approvals, and import and other licenses
es from public authorities of Nepal, the Purchaser shall, if so required by the
Supplier, make its best effort to assist the Supplier in complying with such
NEPAL TELECOM
requirements in a timely and expeditious manner.
13.2. The Purchaser shall pay all costs involved in the performance of
its responsibilities, in accordance with GCC Sub-Clause 13.1.
14. Contract 14.1. The Contract Price shall be as specified in the Agreement
Price subject to any additions and adjustments thereto, or deductions therefrom, as
may be made pursuant to the Contract.
14.2. Prices charged by the Supplier for the Goods delivered and the
Related Services performed under the Contract shall not vary from the prices
quoted by the Supplier in its bid, with the exception of any price adjustments
authorized in the SCC.
15. Terms of 15.1. The Contract Price shall be paid as specified in the SCC.
Payment
15.2. The Supplier’s request for payment shall be made to the
Purchaser in writing, accompanied by invoices describing, as appropriate,
the Goods delivered and Related Services performed, and by the documents
submitted pursuant to GCC Clause 11 and upon fulfillment of all the
obligations stipulated in the Contract.
15.3. Payments shall be made promptly by the Purchaser, no later than

thirty (30) days after submission of an invoice or request for payment by the
Supplier, and the Purchaser has accepted it.
15.4. The currency or currencies in which payments shall be made to

the Supplier under this Contract shall be as specified in the SCC.
15.5. In the event that the Purchaser fails to pay the Supplier any
payment by its due date or within the period set forth in the GCC 15.3, the
Purchaser shall pay to the Supplier interest on the amount of such delayed
payment at the rate shown in the SCC, for the period of delay until due
payment has been made.
16. Taxes and 16.1. For goods supplied from outside Nepal, the Supplier shall be
Duties entirely responsible for all taxes, stamp duties, license fees, and other such
levies imposed outside Nepal. However, Tax deduction at source shall be
applied as per taxation laws of Nepal.
16.2. For goods supplied from within the Nepal, the Supplier shall be
entirely responsible for all taxes, duties, license fees, etc., incurred until
delivery of the contracted Goods to the Purchaser. Tax deduction at source
shall be applied as per taxation law of Nepal.
16.3. If any tax exemptions, reductions, allowances or privileges may

be available to the Supplier in Nepal, the Purchaser shall use its best efforts
to enable the Supplier to benefit from any such tax savings to the maximum
allowable extent.
17. Performance 17.1. The Supplier shall, within fifteen (15) days of the receipt of
Security notification of Contract award, provide a Performance Security for the due
performance of the Contract in the amounts and currencies specified in the
SCC.
17.2. The proceeds of the Performance Security shall be payable to the

Purchaser as compensation for any loss resulting from the Supplier’s failure to
complete its obligations under the Contract.
NEPAL TELECOM
17.3. The Performance Security shall be denominated in the

currencies of the Contract, or in a freely convertible currency acceptable to
the Purchaser, and shall be in one of the forms stipulated by the Purchaser in
the SCC, or in another form acceptable to the Purchaser.
17.4. The Performance Security shall be discharged by the Purchaser

and returned to the Supplier not later than thirty (30) days following the date
of completion of the Supplier’s performance obligations under the Contract,
including any warranty obligations.
18. Copyright 18.1. The copyright in all drawings, documents, and other materials
containing data and information furnished to the Purchaser by the Supplier
herein shall remain vested in the Supplier, or, if they are furnished to the
Purchaser directly or through the Supplier by any third party, including
suppliers of materials, the copyright in such materials shall remain vested in
such third party.
19. Confidential 19.1. The Purchaser and the Supplier shall keep confidential and shall
Information not, without the written consent of the other party hereto, divulge to any
third party any documents, data, or other information furnished directly or
indirectly by the other party hereto in connection with the Contract, whether
such information has been furnished prior to, during or following completion
or termination of the Contract. Notwithstanding the above, the Supplier may
furnish to its Subcontractor such documents, data, and other information it
receives from the Purchaser to the extent required for the Subcontractor to
perform its work under the Contract, in which event the Supplier shall obtain
from such Subcontractor an undertaking of confidentiality similar to that
imposed on the Supplier under GCC Clause 19.
19.2. The Purchaser shall not use such documents, data, and other
information received from the Supplier for any purposes unrelated to the
Contract. Similarly, the Supplier shall not use such documents, data, and
other information received from the Purchaser for any purpose other than the
design, procurement, or other work and services required for the
performance of the Contract.
19.3. The obligation of a party under GCC Sub-Clauses 19.1 and 19.2
above, however, shall not apply to information that:
(a) the Purchaser or Supplier need to share with the Donor or other
institutions participating in the financing of the Contract;
(b) now or hereafter enters the public domain through no fault of that
party;
(c) can be proven to have been possessed by that party at the time of
disclosure and which was not previously obtained, directly or
indirectly, from the other party; or
(d) otherwise lawfully becomes available to that party from a third
party that has no obligation of confidentiality.
19.4. The above provisions of GCC Clause 19 shall not in any way
modify any undertaking of confidentiality given by either of the parties
hereto prior to the date of the Contract in respect of the Supply or any part
thereof.
19.5. The provisions of GCC Clause 19 shall survive completion or

termination, for whatever reason, of the Contract.
20. Sub- 20.1. The Supplier shall notify the Purchaser in writing of all
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contracting subcontracts awarded under the Contract if not already specified in the Bid.
Subcontracting shall in no event relieve the Supplier from any of its
obligations, duties, responsibilities, or liability under the Contract.
20.2. Subcontracts shall comply with the provisions of GCC Clauses 3.
21. Specifications 21.1. Technical Specifications and Drawings

and
(a) The Supplier shall ensure that the Goods and Related Services
Standards
comply with the technical specifications and other provisions of the
Contract.
(b) The Supplier shall be entitled to disclaim responsibility for any
design, data, drawing, specification or other document, or any
modification thereof provided or designed by or on behalf of the
Purchaser, by giving a notice of such disclaimer to the Purchaser.
(c) The Goods and Related Services supplied under this Contract shall
conform to the standards mentioned in Section V, Schedule of Supply
and, when no applicable standard is mentioned, the standard shall be
equivalent or superior to the official standards whose application is
appropriate to the country of origin of the Goods.
21.2. Wherever references are made in the Contract to codes and

standards in accordance with which it shall be executed, the edition or the
revised version of such codes and standards shall be those specified in the
Section V, Schedule of Supply. During Contract execution, any changes in
any such codes and standards shall be applied only after approval by the
Purchaser and shall be treated in accordance with GCC Clause 32.
22. Packing and 22.1. The Supplier shall provide such packing of the Goods as is
Documents required to prevent their damage or deterioration during transit to their final
destination, as indicated in the Contract. During transit, the packing shall be
sufficient to withstand, without limitation, rough handling and exposure to
extreme temperatures, salt and precipitation, and open storage. Packing case
size and weights shall take into consideration, where appropriate, the
remoteness of the final destination of the Goods and the absence of heavy
handling facilities at all points in transit.
22.2. The packing, marking, and documentation within and outside

the packages shall comply strictly with such special requirements as shall be
expressly provided for in the Contract, including additional requirements, if
any, specified in the SCC, and in any other instructions ordered by the
Purchaser.
23. Insurance 23.1. Unless otherwise specified in the SCC, the Goods supplied
under the Contract shall be fully insured, in a freely convertible currency
from an eligible country, against loss or damage incidental to manufacture or
acquisition, transportation, storage, and delivery, in accordance with the
applicable Incoterms or in the manner specified in the SCC.
24. Transportation 24.1. Unless otherwise specified in the SCC, obligations for
transportation of the Goods shall be in accordance with the Incoterms
specified in Sections V, Schedule of Supply.
25. Inspections 25.1. The Supplier shall at its own expense and at no cost to the
and Tests Purchaser carry out all such tests and/or inspections of the Goods and
Related Services as are specified in Sections V, Schedule of Supply.
25.2. The inspections and tests may be conducted on the premises of

the Supplier or its Subcontractor, at point of delivery, and/or at the final
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destination of the Goods, or in another place in Nepal as specified in the
SCC. Subject to GCC Sub-Clause 25.3, if conducted on the premises of the
Supplier or its Subcontractor, all reasonable facilities and assistance,
including access to drawings and production data, shall be furnished to the
inspectors at no charge to the Purchaser.
25.3. The Purchaser or its designated representative shall be entitled

to attend the tests and/or inspections referred to in GCC Sub-Clause 25.2,
provided that the Purchaser bear all of its own costs and expenses incurred in
connection with such attendance including, but not limited to, all traveling
and board and lodging expenses.
25.4. Whenever the Supplier is ready to carry out any such test and
inspection, it shall give a reasonable advance notice, including the place and
time, to the Purchaser. The Supplier shall obtain from any relevant third
party or manufacturer any necessary permission or consent to enable the
Purchaser or its designated representative to attend the test and/or inspection.
25.5. The Purchaser may require the Supplier to carry out any test
and/or inspection not required by the Contract but deemed necessary to
verify that the characteristics and performance of the Goods comply with the
technical specifications, codes and standards under the Contract, provided
that the Supplier’s reasonable costs and expenses incurred in the carrying out
of such test and/or inspection shall be added to the Contract Price. Further,
if such test and/or inspection impedes the progress of manufacturing and/or
the Supplier’s performance of its other obligations under the Contract, due
allowance will be made in respect of the Delivery Dates and Completion
Dates and the other obligations so affected.
25.6. The Supplier shall provide the Purchaser with a report of the
results of any such test and/or inspection.
25.7. The Purchaser may reject any Goods or any part thereof that fail
to pass any test and/or inspection or do not conform to the specifications.
The Supplier shall either rectify or replace such rejected Goods or parts
thereof or make alterations necessary to meet the specifications at no cost to
the Purchaser, and shall repeat the test and/or inspection, at no cost to the
Purchaser, upon giving a notice pursuant to GCC Sub-Clause 25.4.
25.8. The Supplier agrees that neither the execution of a test and/or
inspection of the Goods or any part thereof, nor the attendance by the
Purchaser or its representative, nor the issue of any report pursuant to GCC
Sub-Clause 25.6, shall release the Supplier from any warranties or other
obligations under the Contract.
26. Liquidated 26.1. Except as provided under GCC Clause 31, if the Supplier fails to
Damages deliver any or all of the Goods or perform the Related Services within the
period specified in the Contract, the Purchaser may without prejudice to all
its other remedies under the Contract, deduct from the Contract Price, as
liquidated damages, a sum equivalent to the percentage specified in the SCC
of the Contract Price for each week or part thereof of delay until actual
delivery or performance, up to a maximum deduction of the percentage
specified in the SCC. Once the maximum is reached, the Purchaser may
terminate the Contract pursuant to GCC Clause 34.
27. Warranty 27.1. The Supplier warrants that all the Goods are new, unused, and of
the most recent or current models, and that they incorporate all recent
improvements in design and materials, unless provided otherwise in the
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Contract.
27.2. Subject to GCC Sub-Clause 21.1, the Supplier further warrants

that the Goods shall be free from defects arising from any act or omission of
the Supplier or arising from design, materials, and workmanship, under
normal use in the conditions prevailing in the country of final destination.
27.3. Unless otherwise specified in the SCC, the warranty shall

remain valid for twelve (12) months after the Goods, or any portion thereof
as the case may be, have been delivered to and accepted at the final
destination indicated in the SCC, or for eighteen (18) months after the date
of shipment or loading in the country of origin, whichever period concludes
earlier.
27.4. The Purchaser shall give Notice to the Supplier stating the
nature of any such defects together with all available evidence thereof,
promptly following the discovery thereof. The Purchaser shall afford all
reasonable opportunity for the Supplier to inspect such defects.
27.5. Upon receipt of such Notice, the Supplier shall, within the
period specified in the SCC, expeditiously repair or replace the defective
Goods or parts thereof, at no cost to the Purchaser.
27.6. If having been notified, the Supplier fails to remedy the defect
within the period specified in the SCC, the Purchaser may proceed to take
within a reasonable period such remedial action as may be necessary, at the
Supplier’s risk and expense and without prejudice to any other rights which
the Purchaser may have against the Supplier under the Contract.
28. Patent 28.1. The Supplier shall, subject to the Purchaser’s compliance with
Indemnity GCC Sub-Clause 28.2, indemnify and hold harmless the Purchaser and its
employees and officers from and against any and all suits, actions or
administrative proceedings, claims, demands, losses, damages, costs, and
expenses of any nature, including attorney’s fees and expenses, which the
Purchaser may suffer as a result of any infringement or alleged infringement
of any patent, utility model, registered design, trademark, copyright, or other
intellectual property right registered or otherwise existing at the date of the
Contract by reason of:
(a) the installation of the Goods by the Supplier or the use of the Goods
in the country where the Site is located; and
(b) the sale in any country of the products produced by the Goods.
Such indemnity shall not cover any use of the Goods or any part thereof
other than for the purpose indicated by or to be reasonably inferred from
the Contract, neither any infringement resulting from the use of the Goods
or any part thereof, or any products produced thereby in association or
combination with any other equipment, plant, or materials not supplied by
the Supplier, pursuant to the Contract.
28.2. If any proceedings are brought or any claim is made against the
Purchaser arising out of the matters referred to in GCC Sub-Clause 28.1, the
Purchaser shall promptly give the Supplier a notice thereof, and the Supplier
may at its own expense and in the Purchaser’s name conduct such
proceedings or claim and any negotiations for the settlement of any such
proceedings or claim.
28.3. If the Supplier fails to notify the Purchaser within thirty (30)
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days after receipt of such notice that it intends to conduct any such
proceedings or claim, then the Purchaser shall be free to conduct the same on
its own behalf.
28.4. The Purchaser shall, at the Supplier’s request, afford all

available assistance to the Supplier in conducting such proceedings or claim,
and shall be reimbursed by the Supplier for all reasonable expenses incurred
in so doing.
28.5. The Purchaser shall indemnify and hold harmless the Supplier
and its employees, officers, and Subcontractors from and against any and all
suits, actions or administrative proceedings, claims, demands, losses,
damages, costs, and expenses of any nature, including attorney’s fees and
expenses, which the Supplier may suffer as a result of any infringement or
alleged infringement of any patent, utility model, registered design,
trademark, copyright, or other intellectual property right registered or
otherwise existing at the date of the Contract arising out of or in connection
with any design, data, drawing, specification, or other documents or
materials provided or designed by or on behalf of the Purchaser.
29. Limitation of 29.1. Except in cases of gross negligence or willful misconduct:

Liability
(a) neither party shall be liable to the other party for any indirect or
consequential loss or damage, loss of use, loss of production, or loss
of profits or interest costs, provided that this exclusion shall not apply
to any obligation of the Supplier to pay liquidated damages to the
Purchaser; and
(b) the aggregate liability of the Supplier to the Purchaser, whether under
the Contract, in tort, or otherwise, shall not exceed the total Contract
Price, provided that this limitation shall not apply to the cost of
repairing or replacing defective equipment, or to any obligation of the
Supplier to indemnify the Purchaser with respect to patent
infringement.
30. Change in 30.1. Unless otherwise specified in the Contract, if after the date of
Laws and the Invitation for Bids, any law, regulation, ordinance, order or bylaw having
Regulations the force of law is enacted, promulgated, abrogated, or changed in the place
of Nepal where the Site is located (which shall be deemed to include any
change in interpretation or application by the competent authorities) that
subsequently affects the Delivery Date and/or the Contract Price, then such
Delivery Date and/or Contract Price shall be correspondingly increased or
decreased, to the extent that the Supplier has thereby been affected in the
performance of any of its obligations under the Contract. Notwithstanding
the foregoing, such additional or reduced cost shall not be separately paid or
credited if the same has already been accounted for in the price adjustment
provisions where applicable, in accordance with GCC Clause 14.
31. Force 31.1. The Supplier shall not be liable for forfeiture of its Performance
Majeure Security, liquidated damages, or termination for default if and to the extent
that its delay in performance or other failure to perform its obligations under
the Contract is the result of an event of Force Majeure.
31.2. For purposes of this Clause, “Force Majeure” means an event or

situation beyond the control of the Supplier that is not foreseeable, is
unavoidable, and its origin is not due to negligence or lack of care on the
part of the Supplier. Such events may include, but not be limited to, acts of
the Purchaser in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions, and freight embargoes.
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31.3. If a Force Majeure situation arises, the Supplier shall promptly

notify the Purchaser in writing of such condition and the cause thereof.
Unless otherwise directed by the Purchaser in writing, the Supplier shall
continue to perform its obligations under the Contract as far as is reasonably
practical, and shall seek all reasonable alternative means for performance not
prevented by the Force Majeure event.
32. Change 32.1. The Purchaser may at any time order the Supplier through
Orders and Notice in accordance GCC Clause 7, to make changes within the general
Contract scope of the Contract in any one or more of the following:
Amendments
(a) drawings, designs, or specifications, where Goods to be furnished
under the Contract are to be specifically manufactured for the
Purchaser;
(b) the method of shipment or packing;
(c) the place of delivery; and
(d) the Related Services to be provided by the Supplier.
(e) Change in country of origin, make and model of the offered goods as
specified in SCC
(f) Change in quantities of Goods and Services as specified in SCC
32.2. If any such change causes an increase or decrease in the cost of,
or the time required for, the Supplier’s performance of any provisions under
the Contract, an equitable adjustment shall be made in the Contract Price or
in the Delivery and Completion Schedule, or both, and the Contract shall
accordingly be amended. Any claims by the Supplier for adjustment under
this Clause must be asserted within thirty (30) days from the date of the
Supplier’s receipt of the Purchaser’s change order.Also Refer to SCC.
32.3. Prices to be charged by the Supplier for any Related Services

that might be needed but which were not included in the Contract shall be
agreed upon in advance by the parties and shall not exceed the prevailing
rates charged to other parties by the Supplier for similar services.Also Refer
to SCC.
33. Extensions of 33.1. If at any time during performance of the Contract, the Supplier
Time or its Subcontractors should encounter conditions impeding timely delivery
of the Goods or completion of Related Services pursuant to GCC Clause 11,
the Supplier shall promptly and at least seven (7) days before the expiry of
procurement contract, notify the Purchaser in writing of the delay, its likely
duration, and its cause. As soon as practicable after receipt of the Supplier’s
notice, the Purchaser shall evaluate the situation and may at its discretion
extend the Supplier’s time for performance, in which case the extension shall
be ratified by the parties by amendment of the Contract.
Except in case of Force Majeure, as provided under GCC Clause 31, a
delay by the Supplier in the performance of its Delivery and Completion
obligations shall render the Supplier liable to the imposition of liquidated
damages pursuant to GCC Clause 26, unless an extension of time is agreed
upon, pursuant to GCC Sub-Clause 33.1.
34. Termination 34.1. Termination for Default

(a) The Purchaser, without prejudice to any other remedy for breach of
Contract, by written notice of default sent to the Supplier, may
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terminate the Contract in whole or in part:
(i) if the Supplier fails to deliver any or all of the Goods within
the period specified in the Contract, or within any extension
thereof granted by the Purchaser pursuant to GCC Clause 33;
(ii) if the Supplier fails to perform any other obligation under the
Contract; or
(iii) if the Supplier, in the judgment of the Purchaser has engaged
in fraud and corruption, as defined in GCC Clause 3, in
competing for or in executing the Contract.
(b) In the event the Purchaser terminates the Contract in whole or in
part, pursuant to GCC Clause 34.1(a), the Purchaser may procure,
upon such terms and in such manner as it deems appropriate, Goods
or Related Services similar to those undelivered or not performed,
and the Supplier shall be liable to the Purchaser for any additional
costs for such similar Goods or Related Services. However, the
Supplier shall continue performance of the Contract to the extent not
terminated.
34.2. Termination for Insolvency.

(a) The Purchaser may at any time terminate the Contract by giving
notice to the Supplier if the Supplier becomes bankrupt or
otherwise insolvent. In such event, termination will be without
compensation to the Supplier, provided that such termination will
not prejudice or affect any right of action or remedy that has
accrued or will accrue thereafter to the Purchaser
34.3. Termination for Convenience.

(a) The Purchaser, by notice sent to the Supplier, may terminate the
Contract, in whole or in part, at any time for its convenience. The
notice of termination shall specify that termination is for the
Purchaser’s convenience, the extent to which performance of the
Supplier under the Contract is terminated, and the date upon which
such termination becomes effective.
(b) The Goods that are complete and ready for shipment within twenty-
eight (28) days after the Supplier’s receipt of notice of termination
shall be accepted by the Purchaser at the Contract terms and prices.
For the remaining Goods, the Purchaser may elect:
(i) to have any portion completed and delivered at the Contract

terms and prices; and/or
(ii) to cancel the remainder and pay to the Supplier an agreed

amount for partially completed Goods and Related Services
and for materials and parts previously procured by the
Supplier.
35. Assignment 35.1. Neither the Purchaser nor the Supplier shall assign, in whole or
in part, their obligations under this Contract, except with prior written
consent of the other party.
36. Reward 36.1. Purchaser shall pay to supplier Percentage of total cost of goods
of Contract/Phase/Lot as specified in SCC to Supplier per day up to 1% of
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the total cost of goods of Contract/Phase/Lot, if Supplier completes the
delivery, installation testing and ready for commissioning before the
stipulated time and fulfills the conditions as specified in the SCC.
End of Section VI: General Conditions of Contract (GCC)
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Section VII. Special Conditions of Contract

(SCC)
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Section VII. Special Conditions of Contract

The following Special Conditions of Contract (SCC) shall supplement the General Conditions of
Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in
the GCC.
GCC 1.1 Definitions

In this contract the following terms shall be interpreted as indicated:
i. “The contract” means the agreement entered into between the Nepal Telecom
and the Supplier, as recorded in the contract agreement form signed by the
parties, including all amendments and appendices thereto and all documents
incorporated by reference therein;
ii. “Contract Documents” means the documents listed in the Agreement,
including amendments thereto. Subject to the order of precedence set forth in
the Agreement, all documents forming the Contract (and all parts thereof) are
intended to be correlative, complementary and mutually explanatory.
iii. “The Contract Price” means the total price of all the goods and services
included in the contract which will be payable to the supplier on the fulfillment
of all obligations under the contract;
iv. “The Goods” means all of the goods (Hardware and Software), which the
supplier is required to supply and deliver to the Nepal Telecom under the
contract;
v. “The Service” means those services ancillary to the supply of the Goods, such
as transportation and insurance, and any other incidental services, such as
installation, commissioning, provision of technical assistance, training,
Warranty, Extended Warranty and other such obligations of the Supplier
covered under the Contract;
vi. “Delivery” means the transfer of the Goods from the Supplier to the Purchaser
in accordance with the terms and conditions set forth in the contract.
vii. “Completion” means the fulfillment of the related services by the Supplier in
accordance with the terms and conditions set forth in the contract.
viii. “The Purchaser” means the organization purchasing the Goods, i.e. Nepal
Doorsanchar Company Limited (Nepal Telecom), Wireline and Customer
Services Directorate
ix. “The Supplier” means the individual or firm supplying the goods under this
contract;
x. “Nepal Telecom (NT)” means the purchaser, Nepal Doorsanchar Company
Limited
xi. “WCSD” means the Wireline and Customer Services Directorate of Nepal
Telecom;
xii. “Day” means calendar day
xiii. "The Governing Language" of the contract shall be English.
xiv. “Bill of Quantities (BOQ)” means Priced and completed Bill of Quantities
including Price Schedule forming part of the Bid.
xv. “The Site” is Various NT stores as specified in section V: Schedule of Supply.
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GCC 4.2 (b) The version of Incoterms shall be: 2010 or higher
GCC 5.1 The language shall be: English
GCC 6.1 The individuals or firms in a joint venture, consortium or association “shall be”jointly
and severally liable.
GCC 7.1 For notices, the Purchaser’s address shall be:

Name and Address of the Purchaser: Nepal Doorsanchar Compnay Limited, Wireline
and Customer Services Directorate(WCSD), Chhauni Complex, Chhauni, Kathmandu,
Nepal
Tel. No. : +977 1 4272100
Fax No. : +977 1 4301666
E-Mail : ntc.wcsd@ntc.net.np
GCC 8.1 1. The contract shall be governed and interpreted in accordance with prevailing laws
of Nepal.
2. The Bidder shall abide by all prevailing laws of Nepal. The Bidder is strongly
recommended to study the prevailing laws of Nepal.
GCC 9.2 If any dispute arises between the contracting parties in connection with or arising out
of contract or the execution of the contract which could not be settled amicably within
the period of 30 days as mentioned GCC9.2 Section VI, whether the execution of
works after the completion of works and whether before or after the repudiation or
termination of the contract including any disagreement by either party with any
action, inaction certification, the matter shall be settled by arbitration under United
Nation Commission on International and Trade Law (UNCITRAL) Arbitration Rules.
Arbitration shall take place in Kathmandu, Nepal and shall be conducted in English
Language.
The Arbitral Tribunal shall consists of three arbitrators appointed as follows:
a. Each contracting parties shall appoint only one arbitrator from their sides
b. The third arbitrator shall be appointed by agreement of the above mentioned two
arbitrators.
GCC 10.1 The Scope of Supply shall be:

Supply and Delivery of Goods and Services
Successful Bidder is fully responsible for Supply and Delivery of all the goods and
Services as mentioned in List of Goods in Section V: Schedule of Supply:
i. Schedule of Requirement (SOR) for Goods and Software
ii. Schedule of Requirement(SOR) for Services
a. Services to be rendered outside Nepal
b. Services to be rendered inside Nepal
GCC 11.1 A. Details of shipping and documents to be furnished by the Supplier shall
be:
a. “ For Goods supplied from abroad as per Incoterms CIP"
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Upon shipment, the Supplier shall notify the Nepal Telecom and the
Insurance company by fax and email the full details of the shipment
including contract number, description of goods, quantity, the airway
bill/ bill of lading, or truck receipt number and date, port of loading, date
of shipment, port of discharge, L/C number etc. The Supplier shall send
by courier service a copy of following documents to the Nepal Telecom
with a copy to the Insurance company:
i. Five (5) copies of the Supplier's invoices showing goods description,
quantity, unit price, total amount and L/C number.
ii. Original and four (4) copies of the negotiable clean airway bill, bill of
lading, or truck receipt marked freight prepaid and four (4) copies of
non-negotiable airway bill/ bill of lading or truck receipt with LC
number.
iii. Five (5) copies of packing list identifying contents of each package;
iv. Insurance Certificate;
v. Manufacture’s /supplier’s guarantee certificate;
vi. Certificate of origin issued by chamber of commerce
vii. Manufacturer's Factory Inspection report indicating quantity, batch no.
etc.
viii. Factory Inspection certificate issued by Nepal Telecom as per the
Inspection Report submitted by Nepal Telecom Inspector.
ix. Pre-Shipment Inspection and Technical Verification Certificate
certified/ issued by the recognized International Surveyor.
b. For Goods from within the Purchaser’s country. as per Incoterm EXW:
Upon delivery of the Goods to the transporter, the Supplier shall notify
the Purchaser and send the following documents to the Purchaser:
i. 4 copies of the Supplier’s invoice showing the description of the Goods,
quantity, unit price, and total amount;
ii. Delivery note, airway, railway receipt, or truck receipt;
iii. Manufacturer’s or Supplier’s warranty certificate;
iv. Inspection certificate issued by the nominated inspection agency, and the
Supplier’s factory inspection report;
v. Certificate of Origin.
A set of above mentioned non-negotiable documents shall be received by
Nepal Telecom within seven (7) days from the date of dispatch of goods
and if not received, the supplier shall be responsible for any
consequential expenses and effects.
B. Delivery Schedule
Refer to Section V: Schedule of Supply
GCC 14.1 The contract price shall remain valid for One (1) years from the date of completion of
Warranty Period.
GCC 15.1 a) Payment for Goods, Software and Services
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100% Payment of the foreign currency component for the Goods and Services
shall be made through Irrevocable Letter of Credit (L/C) opened in favour of
Supplier.
All payment under this contract shall be made only after deduction of withholding tax
(TDS – Tax Deduction at Source) as per the Income tax law of Nepal applicable at
the time of the payment.
GCC 15.1 b) Payment of Goods (Hardware and Software )

Payment for the shall be made as under:
i. Advance Payment: Ten percent (10%) of contract price (foreign currency) of
Goods shall be paid through Letter of Credit against submission of Advance
Payment Guarantee (APG) in accordance with Advance Payment Security
form in Section VIII: Contract Forms for the equivalent amount by the Supplier
to the NEPAL TELECOM within 30 days from the receipt date of Advance
Payment Guarantee. Initial validity of such bank guarantee shall be twelve (12)
months from its issuance date. In case of delay in delivery of the complete
system, the validity of the guarantee shall be extended accordingly. The
Advance Payment Guarantee shall be released after the issuance of AC.
ii. On the issuance of Preliminary Acceptance Certificate (PAC)
Fifty percent (50%) of the price of the goods (Hardware and Software) shall be
paid through irrevocable letter of credit (L/C) within thirty (30) days from the date
issuance Preliminary Acceptance Certificate (PAC) by the Nepal Telecom
and submission of the claim to release the payment by Supplier.
Any other charges including Liquidated damages as per Clause GCC 26, short
fall of hardware, software and any other charges payable to the Nepal Telecom
shall be deducted at the time of the payment.
iii. On the issuance of Final Acceptance Certificate (FAC)
Thirty percent (30%) of the price of the goods (Hardware and Software) shall be
paid through irrevocable letter of credit (L/C) within thirty (30) days from the date
issuance Final Acceptance Certificate (FAC) by the Nepal Telecom and
submission of the claim to release the payment by Supplier.
Any other charges including Liquidated damages as per Clause GCC 26, short
fall of hardware, software and any other charges payable to the Nepal Telecom
shall be deducted at the time of the payment.
iv. On the issuance of Warranty Completion Certificate (WCC)
Remaining Ten percent (10%) of the price of the godos (Hardware and
Software) shall be paid through irrevocable letter of credit (L/C) within thirty (30)
days from the date issuance of the Warranty Completion Certificate (WCC)
by the Nepal Telecom and submission of the claim to release the payment by
Supplier.
Any other charges including any penalties, shall be deducted at the time of the
payment.
Payment Summary of Goods (Hardware and Software)
Advance PAC FAC WCC
10% 50% 30% 10%
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c) Payment of Services to be reindered outside Nepal

i. Pre-Shipment Inspection and Technical Verification
One Hundred Percent (100%) of the cost of Pre-Shipment Inspection and
Technical Verification shall be paid through irrevocable L/C within 30 days
from the date of issuance of Delivery Completion Certificate.
ii. Factory Inspection (In-Plant Test)
One Hundred Percent (100%) of the cost of the Factory Inspection Test shall be
paid through irrevocable L/C within 30 days from the date of issuance of
Factory inspection certificate by Nepal Telecom and submission of claim to
release the payment by Supplier.
Payment Summary of Services
i. Pre-Shipment Inspection and Technical Verification 100% on DCC
ii. Factory
2 Inspection (In Plant Test) 100% on FIC
iii. Module 1 Training

100% on Completion
of Training
iv. Module 2 Training
d) Payment for Local Currency Portion (if applicable)

i. Payment of the goods and services with country of origin Nepal
The cost of the goods with origin Nepal including inland transportation cost shall
be inclusive of all taxes and duties such as VAT, Custom Duties, and Security
Tax etc. applicable in Nepal. The Bidder shall submit commercial invoices with
the amount inclusive of VAT.
ii. Payment of Inland Transportation service from Custom Entry Point to
Supplier's Warehouse
One Hundred percent (100%) Payment for local currency incurred in inland
transportation in Nepal shall be made to the Supplier within Thirty (30) days upon
a claim after the issuance of Delivery Completion Certificate (DCC) issued by
Nepal Telecom and submission of claim to release the payment by Supplier.
iii. Payment of Main Site survey, Requirement, Gap Analysis and delivery of
System Requirement Document (SRD)
One Hundred percent (100%) Payment for local currency incurred in Main Site
survey to install Server Side System, Requirement, Gap Analysis and delivery of
SRD in Nepal shall be made to the Supplier within Thirty (30) days upon a claim
after the issuance of PAC issued by Nepal Telecom and submission of claim to
release the payment by Supplier.
iv. Payment of Data Migration from existing system (CableCAD , AutoCAD and
Land based) to proposed TELECOM GIS
Fifty Percent (50%) Payment for local currency incurred in Data Migration in
Nepal shall be made to the Supplier within Thirty (30) days upon a claim after the
issuance of PAC issued by Nepal Telecom, 40% on FAC and the remaining
NEPAL TELECOM
10% shall be made on WCC within 30 days upon request by the Supplier.
v. Payment of Interface with CRM of Nepal Telecom
One Hundred percent (100%) Payment for local currency incurred in
development of interface module for connection with CRM of Nepal Telecom
shall be made to the Supplier within Thirty (30) days upon a claim after the
Completion of the Preliminary Acceptance Test.
vi. Payment of Module 3 Training
One Hundred percent (100%) Payment for local currency incurred in Module 3
Training in Nepal shall be made to the Supplier within Thirty (30) days upon a
claim after the Completion of Training.
vii. Payment of Installation, Testing of Hardware, OS, RDBMS, Tools & Others
at Main Site and Regional Offices
Fifty Percent (50%) Payment of Installation, Testing of Hardware, OS,
RDBMS, Tools & Others at Main Site and Regional Offices shall be made
within Thirty (30) days upon a claim after issuance of PAC by Nepal Telecom,
Forty Percent (40%) 40% on FAC and the remaining 10% shall be made on
WCC within 30 days upon request by the Supplier.
viii. Extended Warranty & Technical Support Services
Payment of Extended Warranty & Technical Support Services shall be made on
half yearly basis. Fifty Percent (50%) of annual payment of Extended Warranty
& Technical Support Service shall be made after six month of successful
completion of Extended Warranty Period and the Remaining Fifty Percent
(50%) shall be done after yearly completion of Extended Warranty & Technical
Support Services.
ix. Annual Maintenance Services (AMS)
Payment of Annual Maintenance Service (AMS) shall be made on half yearly
basis. Fifty Percent (50%) of annual payment of AMS shall be made after six
month of successful completion of AMS Period and the Remaining Fifty
Percent (50%) shall be done after yearly completion of AMS.
The exchange rate applicable for conversion (if required) shall be as per the exchange
rate of the bid opening date.
GCC 15.2 a. Physical Counting

Nepal Telecom shall physically verify all the goods delivered within thirty (30)
days from the date of delivery of goods in the store. The physical verification
includes physical counting and physical checking of the goods. The physical
counting and physical checking shall be performed by Nepal Telecom’s Physical
Counting team to confirm that the delivered goods meet the number of quantity as
per the Schedule of Requirement.
b. Issuance of Certificate.
i. Issuance of Delivery Completion Certificate (DCC)
After the successful completion of Delivery, in accordance with Section V:
Schedule of Supply Nepal Telecom shall issue DCC within 30 days.
ii. Warranty Completion Certificate (WCC)
Nepal Telecom shall issue Warranty Completion Certificate (WCC) within 30
NEPAL TELECOM
Days after the satisfactorily completion of warranty period.

iii. Factory Inspection Certificate (FIC)
Within 3 days from the date of receipt of Factory Inspection Report.
GCC 15.4 The currencies for payments shall be: EURO/US$/NPR
GCC 15.5 The interest rate that shall be applied for payment delay is: Not Applicable
GCC 16.2 a. The taxes/ duties such as customs duties, VAT etc. applicable as per ITB 15.6 of
Section II: BDS, at the time of importation of goods in Nepal, for the value not
exceeding the total contract price will be borne by the Nepal Telecom.
However, it will be the Supplier's responsibility to pay Taxes/duties as mentioned
above for the amount increased beyond the total contract price.
b. The prices of goods and/ or services with country of origin as Nepal or quoted in
Nepalese Rupees, shall be inclusive of taxes/ duties such as VAT, Local
Development Tax, Custom Duties and Security Tax etc. applicable in Nepal.
c. The Supplier shall be responsible to pay withholding Tax (TDS-Tax Deduction at
Source) as per the income tax law of the Nepal applicable at the time of payment.
d. Taxes and deduction of Payment
All the payment under this contract shall be made only after deduction of
withholding tax amount (TDS- Tax deduction at Source).
Liquidated damages, short fall of goods and any other charges payable to the
Nepal Telecom shall be deducted at the time of the payment.
GCC 17.1 Within 15 days from the date of the receipt of the Letter of Acceptance (LOA) from
Nepal Telecom, the successful bidder shall submit a bank guarantee equivalent to
amount as mentioned below (including inland transportation cost, if applicable) as
Performance Security at the time of signing the Contract in accordance with
Performance Security form in Section VIII: Contract Forms. The currency of the
bank guarantee shall be in currency of contract or equivalent amount in US$. The
validity of the bank guarantee shall cover one month more than the warranty
period
The amount of Performance Security shall be as follows:
i. If corrected bid price of the bidder selected for acceptance is up to fifteen
percent (15%) less than the cost estimate, the performance security amount shall
be ten percent (10%) of the corrected bid price (contract price).
ii. If the Corrected bid price is lower by more than fifteen percent (15%) of the cost
estimate, the performance security amount shall be determined by summation
of fifty percent(50%) of the amount that exceeds the limit of fifteen percent
(15%) and ten percent(10%) of the contract price:
Performance Security Amount = [(0.85 x Cost Estimate –Corrected Bid Price) x

0.5] + 10 % of Corrected Bid Price.
For the purpose of calculation of the Performance Security amount, the corrected
Nepali currency portion and the estimate of Nepali Currency portion inclusive of
NEPAL TELECOM
VAT shall be considered.

Non-submission of performance security shall lead to the cancellation of the contract
as per clause 43.2 in Section I: ITB.
GCC 17.2 The proceeds of the Performance Security shall be payable to Nepal Telecom as
compensation for any loss resulting from the Supplier's failure to complete its obligations
under the Contract. Nepal Telecom shall in no way liable to refund the proceeds of the
Performance Security to the Supplier in any circumstances once it is forfeited. Nepal
Telecom can terminate the Contract as per GCC 34 of if the Supplier fails to fulfill the
obligations as per the Contract. Upon termination of the Contract, the Performance
Security submitted under the Contract will be forfeited and the loss incurred by Nepal
Telecom due to termination of the Contract shall be borne by the Supplier.
GCC 17.3 The performance security shall be in one of the following forms:
a. original copy of an unconditional bank guarantee from reputed
commercial foreign bank or;
b. original copy of an unconditional bank guarantee from "A" class
commercial bank in Nepal
A performance security issued by foreign bank must be counter – guaranteed by an
"A" class commercial bank in Nepal acceptable to the Purchaser.
GCC 17.4 The Performance Security will be discharged by the Nepal Telecom not later than
thirty (30) days following the date of completion of the Supplier's performance
obligations, including issuance of Warranty Completion Certificate (WCC).
GCC 21.1 The goods and related services supplied under this contract shall conform to the
standards mentioned in the technical specifications.
GCC 22.2 The packing and marking shall be as mentioned in Technical Specification.
GCC 23.1 a. The goods supplied under the Contract shall be fully insured in a currency of
Contract against any loss or damage incidental to manufacture or acquisition,
transportation, storage and deliveryin the manner specified in GCC 23.1 (d)
below.
b. The Supplier shall arrange for Insurance, naming the Purchaser as beneficiary
The insurance policy shall be issued by internationally recognized company or any
insurance company incorporated in Nepal.
c. The name of the insurance company and claim process shall be specified during
contract Negotiation.
d. The insurance shall be in an amount equal to 110 % of the CIP value of the goods
from "warehouse to warehouse" on "all risks" basis (as per Institute Cargo Clauses
– A) including risks of theft, pilferage, non delivery (TPND), strike, riots, civil
commotion (SRCC) and war clauses. All the items shall be fully insured by the
supplier up to the final destinations.
e. The insurance policy shall remain valid till ninety (90) days after the delivery of all
the goods at the final destinations.
f. Any item/part damage/ lost shall be replaced by the Supplier free of charge at first
and the insurance claim shall be made by the Beneficiary to recover the cost of
damaged/ lost goods.
NEPAL TELECOM
GCC 24.1 Obligations for transportation of the Goods shall be in accordance the following:
The supplier is required under the contract to transport the Goods to a specified NT
warehouse including insurance and storage, shall be arranged by the supplier, and
related costs shall be included in the contract price.
GCC 25.2 a. Pre-Shipment Inspection and Technical Verification

The Supplier shall arrange for Pre-Shipment Inspection and Technical
Verification by the internationally recognized surveyor, certifying/ confirming
the goods, their quantity and weight, prior to the packaging and loading in the
container in case of containerized cargo or at the port of loading in case of break
bulk cargo as per the shipping document (or commercial invoice) in accordance
to contract document.
The name and other details of the recognized international surveyor will be
finalized during singing of contract.
b. The Supplier shall use the conference vessels or liner vessels for the shipment of
the goods (if applicable).
c. The Supplier shall engage bank listed/approved transporter and duly endorsed by
the bank for the Inland transportation (if applicable).
d. Factory Inspection (In plant Test)
The inspection and testing of the Telecom GIS System shall be performed as per
the Technical Specification under section V: Schedule of Supply.
The test procedure for testing the offered product shall be provided to Nepal Telecom
for approval, one month after the signing of the Contract. Nepal Telecom if deemed
necessary may revise the Test Procedure in accordance with technical specification of
Contract document. Nepal Telecom shall approve the test procedure prior to start of
Factory Inspection.
The bidder shall request for the nomination of factory inspectors along with the, the
starting date of the inspection and the venue for the inspection at least thirty (30)
days prior to the shipment.
Nepal Telecom shall depute two (2) inspectors (technical personnel) for the in-plant
acceptance test (factory inspection) of the goods and Software for a period of Five
(05) working days (excluding traveling time) on the Supplier's invitation. The
Supplier shall notify the Nepal Telecom, the starting date of the inspection by the
Nepal Telecom Inspectors at least one (1) month prior to the shipment.
Nepal Telecom’s has right to inspect the production line and perform functional test to
confirm the accuracy of the software and goods to be supplied to Nepal Telecom meet
Nepal Telecom's Technical Specification under this contract.
The manufacturer shall provide all necessary setup and tools required to perform such
functional test.
The offered goods (Hardware and Software) to Nepal Telecom shall be in no way to
be limited on waived by reason of the offered goods having previously been
inspected, tender passed by Nepal Telecom or its representatives prior to the goods
shipped from the country of origin.
NEPAL TELECOM
The Supplier shall help to test the System in close coordination with the deputed
inspectors without any cost to the Nepal Telecom. Any non-compliance found during
the testing shall be corrected by the Supplier before the shipment.
The bidder shall quote the cost of In-Plant Test (Factory Inspection). The cost of In-
Plant Test (Factory Inspection) shall include accommodation, local transport, medical
insurance and any other applicable charges in the manufacturer country for the Nepal
Telecom’s Inspectors.
The two air fare from Nepal to manufacturer site and per diem allowance for the
Nepal Telecom’s inspectors shall be provided by the Nepal Telecom.
After the completion of Factory Inspection, the inspectors shall submit the
original/scan copy of the Factory Inspection Report within 3 days from the date of
completion of Factory Inspection in the format specified in section VIII: Contract
Forms.
Based on the Factory Inspection Report submitted by inspectors, the concerned
Directorate/Department shall issue Factory Inspection Certificate within 3 days from
the date of receipt of Factory Inspection report in format as specified in Section VIII:
Contract Forms.
Factory Inspection Tests shall be conducted on the premises of the manufacturer of
the GIS where the software is developed.
GCC 26.1 Liquidated Damages (LQD)

If the Supplier fails to complete the delivery, installation, testing and commissioning and
make ready for putting into commercial service per Technical Specification, required
within the time period specified in the Table-1 given below, Nepal Telecom shall,
without prejudice to its other remedies under the Contract, deduct from the total price (as
per Table-1) payable to the Supplier, as liquidated damages, a sum equivalent to 0.5%
percent of the price of the goods, software and services, which could not be
delivered/commissioned (as per the Table-1) for each week of delay until actual delivery
or performance up to a maximum deduction of 10% of the Total Contract price. Once the
maximum is reached, the Nepal Telecom may consider termination of the Contract.
Table 1
Delivery,
Deduction to be made as
Installation,
Item liquidated damages for
Commission
each week of delay
Duration
Delivery & Installation of

Hardware, OS, RDBMS,
0.5% of the Contract Price
TELECOM GIS Software,
Within 225 days of Hardware, software,
Tools & Others (at Main, sites
from the date of Installation and
including installation of
Signing of Contract. Commissioning Service
workstation at Regional Offices)
cost
and Data Migration or
Conversion
NEPAL TELECOM
Note-1: The delays due to reasons attributable to the supplier only shall be
considered for calculation of liquidated damages. Delays due to reasons not
attributable to the Supplier shall be excluded from the calculation of LQD
and added to the time line mentioned in Section V: Schedule of Supply.
In case of occurrence of delays not attributable to Supplier, the supplier
shall make a request for time extension prior to the expiry of the time line
mentioned in Section V: Schedule of Supply.
Note-2: The calculation of LQD shall be done in weekly basis and for this purpose
one week shall constitute seven days or less (i.e. even a delay of one day
will be considered as a delay by one week).
GCC 27.3 Warranty Service

The warranty for Telecom GIS shall commence and remain valid for a period of one
(1) Year from the date of issuance of Issuance of Final Acceptance Certificate (FAC),
as specified inTechnical Specification in Section V: Schedule of Supply..
GCC 27.5 The Supplier shall correct any defects covered by the Warranty as per Technical
Specification in Section V: Schedule of Supply.
GCC 28.1 Patent Rights and Software Licenses

The Supplier shall indemnify the Nepal Telecom against all third – party claims of
infringement of patent, trademark or industrial design rights arising from use of the
goods (equipment and software) or any part thereof in Nepal. Please also refer to GCC
9.2 of this section.
GCC 32 32.1 (e) Country of Origin, Make and Model of the offered Goods
The bidder shall not deviate from the Country of Origin, Model Number, Part
Number and Manufacturing Company; Country of Shipment mentioned in the
Section V "Schedule of Supply" until and unless manufacturer discontinues
the manufacturing of the offered product or the offered product is upgraded to
higher version. Supplier shall submit sufficient documents that prove the
manufacturing of the offered goods is discontinued or the offered good is
upgraded to higher version. Purchaser reserves right to accept or reject the
deviation.
32.1 (f) Change in Quantities of Goods and Services
If needed the quantity of Goods and Services to be provided by the Supplier
shall also be changed during the Contract validity Period.
32.2 &.32.3 While making changes in pursuant to GCC 32.1 (except 32. 1(d)), the
Contract amount shall not be exceeded.
The changes made in pursuant to GCC 32.1, shall be incorporated in such a way that
the technical specification of the changed goods and services shall remain same or
higher than the technical specification specified in Contract.
In pursuant to Clause No. 32.1 (f) the goods and services can be increased by 15
(Fifteen) percentage of the total Contract price during the Contract validity Period i.e.
until the expiry of warranty. The unit prices of the changed goods shall not exceed the
NEPAL TELECOM
contract unit prices.
GCC 33.1 Time extension shall be limited to the time limit as specified in the financial
regulation of Nepal Telecom.
GCC 35.1 Assignment

The Supplier shall not assign, in whole or in part, its obligations to another party to
perform under this Contract, except with the Nepal Telecom's prior written consent
GCC 36 Not Applicable
End of Section VII: Special Conditions of Contract
Nepal Telecom
Tender No. NDCL/XX/074-75 for Supply, Delivery, Installation, and Commissioning of TELECOM GIS Page 193
Nepal Telecom

Table of Contents
A. Letter of Intent
B. Letter of Acceptance
C. Contract Agreement
D. Performance Security
E. Advance Payment Security
F License Document Form
G Factory Inspection Report
H Factory Inspection Certificate
I Training Completion Certificate
Nepal Telecom
A. Letter of Intent
Ref No: …
Date: …
Cha No. :
Date: …
M/S …
Tel No: …
Fax No : …
Website: …
Subject: Issuance of Letter of Intent to award the contract for IFB No.
NDCL/WCSD/ICB/XX/075-76 Supply, Delivery, Installation and Commissioning of
Telecom GIS.
Dear Sirs,
This is to notify you that, as per decision of Nepal Telecom we wish to award the contract for IBF No.
NDCL/WCSD/ICB/XX/075-76 Supply, Delivery, Installation and Commissioning of Telecom
GIS to you as your bid price : Total price NT Stores, Kathmandu NRs ……….(In words: …) as corrected
and modified in accordance with the Instructions to Bidders is hereby selected as substantially responsive
lowest evaluated bid.
Thanking you very much.
Sincerely yours,
_________
Manager
CC:
To All Bidders
Nepal Telecom
B. Letter of Acceptance
Ref No: …
Cha No. : Date: …
Date: …
M/S …
Tel No: …
Fax No : …
Website: …
Subject: Notification of Award for the for IBF No. NDCL/WCSD/ICB/XX/075-76 Supply,
Delivery, Installation and Commissioning of Telecom GIS.
Dear Sirs,
This is to notify that your Bid dated ... for IBF No. NDCL/WCSD/ICB/XX/075-76 Supply, Delivery,
Installation and Commissioning of Telecom GIS Total price, Nepal Telecom respective Stores, (In
Word: …) as corrected in accordance with the Instructions to Bidders is hereby accepted.
You are hereby requested to send your authorized representative for contract document preparation and
signing of contract within 15 days.
You are also requested to furnish the performance security as per clause . 17 of Section IV: GCC and
Contract Form D. Performance Security in tender document amounting 10% of the Contract value at
the time of signing of the Contract. The performance security shall be issued or counter guaranteed by
one of the banks as mentioned in clause No – 7 of Section II: Invitation for bids.
Nepal Telecom shall forfeit the bid security, in case you fail to furnish the Performance Security and to
sign the contract within specified period.
Kindly acknowledge the receipt of the letter of acceptance at the earliest
Thanking you very much.
Sincerely yours,
_________
Manager
CC
1. Local Agent (If Any)
Nepal Telecom
C. Contract Agreement Form
THIS AGREEMENT made on the … day of … 2015, between:
Nepal Doorsanchar Co. Ltd (Nepal Telecom), having its central office at Bhadrakali Plaza,
Kathmandu Nepal; hereinafter called the "Purchaser", of the one part;
And
M/s (Name and Address of the Supplier) hereinaf ter called the "Supplier”, of the other
part;
WHEREAS, the NEPAL TELECOM is desirous that certain goods and ancillary services should be
provided by the supplier viz IBF No. NDCL/WCSD/ICB/XX/075-76 Supply, Delivery, Installation
and Commissioning of Telecom GIS. And has accepted the proposal submitted by the supplier for the
provision of those goods and services in the sum of Total Contract Price Central Store, Kathmandu, in
NRs. ... ………………….(In Words: …………………………….) hereinafter called "the Contract Price.
NOW THIS CONTRACT WITNESSETH AS FOLLOWS:

1. In this Contract words and expressions shall have the same meanings as are respectively assigned to
them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this Contract,
viz.:
a. Form of Contract;
b. Conditions of Contract;
c. Price Schedule and Quantity Thereof;
d. Technical Specification;
e. Minutes of Meeting dated ...;
f. Power of Attorney;
g. Letter of Intent;
h. Nepal Telecom’s IFB No. NDCL/WCSD/ICB/XX/075-76;
i. Supplier’s Bid Proposal submitted under the IFB No. NDCL/WCSD/ICB/XX/075-76;
The above documents a to g are attached herewith.
In the event of any conflict or any inconsistency among the aforesaid documents, the documents
bearing the latest date shall prevail over such other document.
3. In consideration of the payments to be made by the NEPAL TELECOM to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the NEPAL TELECOM to provide the
Goods and Services and to remedy defects therein in conformity, in all respects, with the provisions
of the Contract.
4. The NEPAL TELECOM hereby covenants to pay the Supplier in consideration of the provision of
the Goods and Services and the remedying of defects therein, the Contract Price or such other sum as
may become payable under the provisions of the contract at the times and in the manner prescribed
by the Contract.
Nepal Telecom
IN WITNESS whereof the parties hereto have caused this AGREEMENT to be executed in accordance
with LAW of NEPAL the day and year first above written.
Signed, Sealed and delivered by the said

Signed, Sealed and delivered by the
(For the Supplier)
said (for the Purchaser)
Director,WCSD
Nepal Telecom
In the presence of In the presence of

(For the Purchaser)
(For the Supplier)
In the presence of
Manager, Finance,WCSD
(For the Purchaser)
Nepal Telecom
Manager, WCSD
Nepal Telecom
Nepal Telecom
D. Performance Security Form

To: Wireline and Customer Service Directorate,
Procurement and Store Department,
Procurement Section, Chhauni,
Kathmandu, Nepal
WHEREAS ------(name of supplier) [hereinafter called "the Supplier"] has undertaken, in pursuance of
Contract No. NDCL/WCSD/ICB/XX/075-76 Supply, Delivery, Installation and Commissioning of
Telecom GIS. [Hereinafter called "the Contract"]
AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with
a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the
Supplier's performance obligations in accordance with the Contract
AND WHEREAS we have agreed to give the Supplier a guarantee:
THEREFORE WE hereby affirm that we are guarantors and responsible to you, on behalf of the Supplier,
up to a total of ------(specify currency and amount of guarantee in figure and words), and we undertake to
pay you, upon your first written demand declaring the Supplier to be in default under the Contract and
without cavil or argument, any sum or sums within the limits of ------(specify currency and amount of
guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand for
the sum specified therein.
This guarantee is valid until the ----------------- (Specify Date)
Signature and Official Seal of the Guarantors
[Name] --------------------------
[Designation] --------------------------
[Date]--------------------
[Address]---------------
_______________________________________________________________________________________
The list of banks located in Nepal as per Annex-I have been short listed and acceptable to Nepal Telecom for the
purpose of Performance Security.
Nepal Telecom
E. Advance Payment Security
To: Wireline and Customer Service Directorate,

Kathmandu, Nepal
Contract No. NDCL/WCSD/ICB/XX/075-76 Supply, Delivery, Installation and Commissioning of

Telecom GIS.
Gentlemen and/or Ladies:
In accordance with the payment provision included in the Conditions of Contract to provide for advance
payment, ………. [Name and address of Supplier] (hereinafter called "the Supplier") shall deposit with the
Purchaser a Bank Guarantee to guarantee its proper and faithful performance under the said Conditions of
Contract in an amount of ……… [Amount of guarantee in figures and words].
We, the bank, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety
merely, the payment to the Purchaser on its first demand without whatsoever right of objection on our part
and without its first claim to the Supplier, in the amount not exceeding ……. [Amount of guarantee in
figures and words].
We further agree that no change or addition to or other modification of the terms of the Contract to be
performed there under or of any of the Contract documents which may be made between the Purchaser and
the Supplier, shall in any way release us from any liability under this guarantee, and we hereby waive notice
of any such change, addition, or modification.
This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract
until …. [ Specify date].
Yours truly,
Signature and seal of the Guarantors:________________________________________________
[Name of bank or financial institution]________________________________________________
[Address]___________________________________________
[Date]____________
______________________________________________________________________________
The list of banks located in Nepal as per Annex-I have been short listed & acceptable to Nepal Telecom
for the purpose of Bank Guarantee for Advance Payment.
Nepal Telecom
F. License Document Form (Not Applicable)

To:
Wireline and Customer Service Directorate,
Kathmandu, Nepal
License for [Write name of the software product]
1 In consideration of the Contract No. IBF No. NDCL/WCSD/ICB/XX/075-76 Supply, Delivery,

Installation and Commissioning of Telecom GIS ., [Name and address of the software product
Manufacturer] grants to Nepal Telecom a fully paid-up perpetual irrevocable non-exclusive and
nontransferable Corporate license on [name of the software product] with effect from the delivery
date throughout the territory of Nepal to access and use the Products, including all inventions, designs,
customizations and marks embodied therein, supplied under the Contract No.
NDCL/WCSD/ICB/XX/075-76 [hereinafter called the Licensed Products], which software
may be:
(a) used or copied for use on or with the Platforms for which they were acquired;
(b) reproduced for safekeeping or backup purposes;
(c) used with the External Programs by Nepal Telecom
(d) disclosed to and reproduced for use by the support service supplier or their subcontractors
(e) used or copied for use on or transferred to replacement computers
(f) subject to audit by the supplier to verify compliance with the license agreement
(g) copied for use in quality assurance of the licensed Programs
2 Nepal Telecom shall use the Licensed Products in its own business only as Telecommunication
Service Provider in Nepal.
3 [Name of the software product manufacturer] warrants that:
(a) It has full power and authority to grant the corporate license to use the Programs and the
information contained in the Manuals and associated documentation;
(b) The Programs will be fit for their purpose and will operate in accordance with the specifications
and the manuals and related documents agreed between (a) Nepal Telecom and (b) [Name of the
software product manufacturer] and that the Program will be free from Material Defects;
(c) The Program will operate on the Platforms
(d) [Name of the software product manufacturer] will provide correction of defects during entire
operational life time of the offered equipment under the arrangements of NDCL/07/074-75.
4 [Name of the software product manufacturer] warrants that Nepal Telecom’s use of the Licensed
Products will not constitute an infringement of a patent, design right, copyright or any other
proprietary rights of any person [Name of the software product manufacturer] indemnifies Nepal
Telecom and will save and hold Nepal Telecom harmless from and against all loss, damage, costs and
expenses (including legal expenses) and liabilities of every kind whatsoever arising out of or in
connection with any such claims, suit or proceedings.
5 This License shall be construed in accordance with and governed by the law of Nepal. Each party
irrevocably agrees to submit to the exclusive jurisdiction of the Courts of Nepal is respect of any
dispute, suit, action or proceedings which may arise out of or in connection with this License.
_________________
Signed by
For and on behalf of [Write name of the software product manufacturer]
Name, Designation and official Seal
Nepal Telecom
G. Factory Inspection Report

To, Date:
Manager,
WCSD, Nepal Telecom
Factory Inspection Report

This is in reference to Contract No. … (Specify No. and name of Contract) dated (Specify
Date) and LC No: … dated … issued by …, Nepal (specify the L/C No., date of issue and
issuing bank) under the Contract No. (Specify Contract No. ).
We would like to inform you that the Inspection & tests of the goods (please mention the name
of items) under the above mentioned contract were carried out successfully in accordance with
approved Acceptance Test Procedure. The Factory inspection was conducted from … to …
(please insert date) and all the results were found in conformity with the Technical requirements
of the Contract. Therefore, goods under the above mentioned Contract are hereby ready for
dispatch.
Inspector from Nepal Doorsanchar Company Limited (Nepal Telecom)
------------------------------
Mr. … ,
…
Nepal Telecom
--------------------------
Mr. … ,
Nepal Telecom
Inspection done at manufacturing site:
Name of Supplier:
Address:
Date : From DD/MM/YY to DD/MM/YY
Representatives from Supplier
--------------------------
Mr.
Designation:
--------------------------
Mr.
Designation:
Nepal Telecom
H. Factory Inspection Certificate
Date: …
Ref. No.: WCSD|(Contract No.)|(Fiscal year)
Cha. Na.:
Name of Supplier:
Address of the Supplier:
Tel:
Fax:
Subject: Factory Inspection Certificate
This is in reference to Contract No. … (Specify No. and name of Contract) dated (Specify Date) and LC
No: … dated … issued by …, Nepal (specify the L/C No., date of issue and issuing bank) under the
Contract No. (Specify Contract No. ).
This is to confirm that the goods (please mention the name of items, if specific items to be tested
mentioned in the Contract) under the above mentioned Contract were inspected and tested successfully at
manufacturer premises by Inspectors of Nepal Telecom. The Factory Inspection was conducted from …
to … (Please insert date) and all the test results were found in conformity with the Technical requirements
of the Contract. Therefore, goods under the above mentioned Contract are hereby cleared for dispatch.
Thanking you.
Sincerely yours.
______________
…
(Manager, WCSD)
Nepal Telecom
I. Training Completion Certificate
Date: …
Ref. No.: WCSD|(Contract No.)|(Fiscal year)
Cha. Na.:
Name of Supplier:
Address of the Supplier:
Tel:
Fax:
Subject: Training Completion Certificate
This is in reference to Contract No. … (Specify No. and name of Contract) dated (Specify Date)
and LC No: … dated … issued by …, Nepal under the Contract No. (Specify Contract No. ).
This is to confirm that the training under the above mentioned Contract was carried out
successfully by Supplier. The training was conducted from … to … (Please insert date) and all
the training was found satisfactory.
Thanking you.
Sincerely yours.
______________
…
(Manager, WCSD)
Nepal Telecom
End of
Section VIII: Contract Forms
End of
PART 3 – Condition of Contract and Contract Forms
Nepal Telecom
Annexes
Nepal Telecom
Annex-I
List of the Approved Banks by Nepal Telecom
S.N. Name of the Bank
1. Nabil Bank Limited
2. Bank of Kathmandu Lumbini Limited
3. Standard Chartered Bank Nepal Limited
4. Nepal Investment Bank Limited
5. NIC ASIA Bank Limited
6. Everest Bank Limited
7. Nepal SBI Bank Limited
8. Nepal Credit and Commerce Bank Limited
9. Himalayan Bank Limited
10. Machhapuchhre Bank Limited
11. Kumari Bank Limited
12. Laxmi Bank Limited
13. Siddhartha Bank Limited
14. Global IME Bank Limited
15. Citizen Bank International Limited
16. Prime Commercial Bank Limited
17. Sunrise Bank Limited
18. Sanima Bank Limited
19. NMB Bank Limited
20. Century Commercial Bank Limited
21. Nepal Bangladesh Bank Limited
22. Civil Bank Limited
23. Mega Bank Limited
24. Janata Bank Limited
25. Prabhu Bank Limited
NEPAL TELECOM
Annex-II
Architecture of Telecom GIS
**End of Tender Document**

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NEPAL DOORSANCHAR COMPANY

Supply, Delivery, Installation and Commissioning

International Competitive Bidding (ICB)

Issued on: August xx, 2018

Nepal Doorsanchar Company Limited (Nepal Telecom)

PAC Preliminary Acceptance Certificate

Invitation for Bid (IFB)

Invitation for Bids (IFB)

International Competitive Bidding (ICB)

Currency For NPR For USD

A/C No.: 0206017500258 5001217500007

End of Invitation for Bids (IFB)

NEPAL DOORSANCHAR COMPANY LIMITED

Supply, Delivery, Installation and Commissioning

PART 1 – Bidding Procedures

International Competitive Bidding (ICB)

Issued on: 2018/xx/xx

Section I. Instructions to Bidders (ITB)

Section I. Instructions to Bidders

27. Bid Opening 1-22

Section I. Instructions to Bidders (ITB)

1.2. Throughout this Bidding Document:

2.2. DP Funded: Payment by the DP will be made only at the request of

misrepresentation, that knowingly or recklessly misleads, or

bids for distribution of works among bidders or fixing

3.3. PPMO on the recommendation of the Purchaser may blacklist a

3.4. A bidder declared blacklisted and ineligible by the GoN, Public

authority to conduct all businesses for and on behalf of any and

4.3. A Bidder that is under a declaration of ineligibility by the GoN/DP

4.4. Government-owned enterprises in Nepal shall be eligible only if

4.5. Bidders shall provide such evidence of their continued eligibility

4.6. Firms shall be excluded in any of the cases, if

in relation to their guidelines or appropriate provisions on

6. Site Visit 6.1. For goods contracts requiring installation/ commissioning

B. Contents of Bidding Document

 Section V. Schedule of Supply

7.3. The Purchaser is not responsible for the completeness of the

7.4. The Bidder is expected to examine all instructions, forms, terms,

8. Clarification of 8.1. A prospective Bidder requiring any clarification of the Bidding

8.2. The purchaser may organize a pre-bid meeting of Bidders at least

9.3. To give prospective Bidders reasonable time in which to take an

12. Documents 12.1. The Bid shall comprise the following:

15.2. All items in the Schedule of Supply must be listed and

priced separately in the Price Schedules. If a Price Schedule shows

15.3. The price to be quoted in the Bid Submission Sheet shall be

15.6. Prices shall be quoted as specified in each Price Schedule

(named place of destination) or CPT (named place of

15.7. Prices quoted by the Bidder shall be fixed during the

15.8. If so indicated pursuant to ITB 1.1, Bids are being invited

17. Documents 17.1. To establish their eligibility in accordance with ITB 4,

17.2. Bidders, applying for eligibility for domestic proference as

18.2. The documentary evidence may be in the form of literature,

18.4. Standards for workmanship, process, material, and

19. Documents 19.1. The documentary evidence of the Bidder’s qualifications to

19.2. If so required in the BDS, a Bidder that does not

19.3. If so required in theBDS, a Bidder that does not conduct

19.4. A foreign Bidder wishing to have or already having a local

which required to be submitted with the tender,

19.5. If a foreign Bidder in its Bid, has not provided the

20.2. In exceptional circumstances, prior to the expiration of the

21.2. If a bid security is specified pursuant to ITB21.1, the bid

21.3. If a bid Security is required in accordance with ITB 21.1,

nonresponsive. In case of e- Submission, if the scanned copy of an