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Fixed assets in oracle module

Asset Is The Sub Ledger Module In Oracle Application


Asset Module Will Work At Ledger Level
Asset Module Main Object Is To Maintain The Assets And Reduce The Asset Value At Month End
We Have 3 Ff In Asset Module
Asset Category
Asset Location
Asset Key
We Have Three Types Of Books In FA
Corporate
Tax
Budget
We Have 4 Types Of Assets
Capitalized
Cip
Expense
Define the responsibility for asset

Go tosystem administrator

N) securityresponsibilitydefine

ClickSave The Record


Assign the profile options

 Hr business group
 Hr security
 Hr user
 Gl ledger name
 Mo operating unit
 Mo default operating
 Mo security profile

Quarry the user and assign this asset super user to employee

Clicksave the record

Define the key Flex Field:-

N)SetupFinicalKeySegment

Quarry The Asset Category Flex Field


Go tosegments

In this asset two category are presented


Oracle will not provide any existing structure category flex field in implementation
In real time we are eligible for define only one category segment for all countries
System will not allow us to define our own FF in vision instance.
Define the asset values for asset category flex field

N)setupfinancialFlex Fieldkeyvalues

Clickfind

Add the values to major category


Define the minor category values to major category

N)setupfinancialFlex Fieldkeyvalues

Clickfind

Assign the minor category to all major category values


Do the same process to above all major categoryes
Quarry The Asset Location Flex Field.

N)setupfinancialFlex Fieldkeysegments
N)setupfinancialFlex Fieldkeyvalues

CLICKFIND

Add the new country


Add the state and city and building

Clickfind

Assign the state save the record


Clickfind
Clickfind

Save the record


Quarry The Asset Key Flex Field

Add values to asset key Flex Field

N)setupfinancialFlex Fieldkeyvalues

Clickfind
Save the record

Define the system controls

N) setupasset systemsystem control

In real time we can see the company name


Define the fiscal year calendar:-

Setupasset systemfiscal calendar

Define the deprecation calendar

N)setupasset systemcalendar
Define the pro rate conventions:-

N)setupasset systempro rate conventions

Define the book controls(corporate):-

Setupasset systembook controls


Go tonatural account

Clicksave the record

Define depreciation method:-

Setupdepreciationmethod

Save the record(this is seeded data)


Define asset category:-

N)SetupAsset systemasset category

Go todefault rules

Save the record


Define the asset location

N)setupasset systemlocations

Save the record

Define the asset key:-

Setupasset systemasset keys

Save the record


Define asset as item in inventory module:-

Switch to inventory module

N) itemmaster item

Save the record

Define the vendor in po module:- Switch to po module

N)supplier basesupplier
GOTO address book

GOTORECIVING TAB

Select 2 way matching


Gotopayment tab

Enable the check method

Gotoinvoice management tab

Save the vendor


Create purchase order against the new vendor

N) purchase orderpurchase order

Go toshipments

Go to more tab
Go todistributions

Select the delivery address

Save the record

Clickapprove
Create standard invoice in AP against asset item:-

Switch to payable super user

N)invoiceentryinvoice

Clickmatch
Gotolines

Go todistributions
Select the asset book

Gotoactions

Do validate

Right click foldertrack as asset add lines and enable the check box

Note :run the create accounting

N) viewrequestssubmit new record

Note: run the mass addition create

Mass addition create report

these two reports mandatory for create asset in the fa module


Mass addition create report

To run the report to get the asset amount in report


Do the prepare mass addition in FA

Switch to FA module

N) mass additionsprepare mass additions

Clickfind
Select the invoice number

Clickdone

Open the same invoice one more time

Change the queue statuspost

Changed All Status To Post


Do the post mass additions:-

N)mass additionspost mass additions

View the report to show the total assets available in origination

System automatically generate the asset number which is default from asset control system

HOW TO INQURY THE ASSET INFORMATION:-

N) inquiryfinancial information
Clickfind

To get the total assets available in the origination with numbers


Note: run the asset register report

HOW TO CHECK THE JE ENTERY AT ASSET LEVEL

Verify the all tabs in above process to get total details about the asset
Mass addition creation process with po and grn :-

Create po with 3 way matching

Gotoshipmentdistributions

Receiving the mechinary

N) Receivingreceipts
N)receivingReceiving transaction

Switch to payable module

Do the invoice

N)invoiceeateryinvoice
Do the same above process but above are no receipt only po and do the asset creation

We are doing assets in po based invoices, non-po based ,receipt non receipt based also

Do the validation, do the accounting

Mass addition creation process with po & grn:-


Quarry the purchasing options at po module
N) setuporiginationpurchasing

Accrue expense item changed to AT MONTH TO AT RECEIPT


 Create purchase order
 Do the grn
 Create the invoice
 Do the validation
 Do the accounting

MASS ADDITION PROCESS WITH NNON PO BASED INVOICE

 Create a standard invoice in AP


 Do the validation
 Do the accounting
 Run the mass addition create program
 Run the mass addition report
 Prepare mass addition in FA
 Post mass addition
 Run the create accounting program

Quick addition to create asset in FA:-

N)assetasset workbench

Gotoquick additions

CLICKDONE

Run the create accounting program

N) create accounting
Clickok

After 1 week you get the invoice

Crate invoice and do the validation and do the accounting

How to delete the asset

N) mass additionsprepare mass additions

Select the invoice and change the status new to delete

Run the report

N)mass additionsdelete mass additions

Create the asset in FA (manual)

N)assetasset work bench


Gotoadditions

Clickcontinue
Clickcontinue

Clickdone
How to define the distribution set:-

N)setupasset systemdistribution set

CIP (construction in progress) asset creation in FA:-

Asset category define values

N)setupasset systemasset categories


Gotodefault rules

Save the record

Create standard invoice in Ap:-

Gotodistributions
Save the record

Gotoactionsdo validation and do create accounting

Create the reportsmass additions create

 Mass Additions Create Report to find the asset in the report

Switch to asset FA module:-

N) mass additionsMass Additions Create Report


CLICKFIND

SELECT THE RECORD CHANGE THE STATS TO POST

CLICKDONE

SAVE AND CLOSE THE FORM

DO THE POST MASS ADDITION:-

N)mass additionspost mass additions


How to convert the CIP to asset category:-

 CIP asset report


 CIP capitalized report
 CIP detailed report
 CIP summary report

N) assetcapitalized CIP asset

Clickcapitalized

Run the create account program

to observe the report detail


Add to asset functionality:-

Create standard invoice

Gotodistributions

save the record


Do the validation and do the accounting

Run the report Mass Additions Create

Mass additions create report

Switch to asset super user

Go to  prepare mass addition

Go to add to asset
Select the target invoice

Status on hold

Clickopen
Clickdone

Do the post mass additions

To get a report

Run the “Cost Adjustments Report” to find the total cost adjust of old asset
Merge asset in FA:-

Create the 2 standard invoice

Do the validationdo the accounting

Run the report Mass Additions Create

Mass additions create report

Switch to asset module

Go to prepare mass additions


Clickfind

Select the post asset

Click merge

Press f11

Clickcntrl+f11
Select the line ststus changed to merge

Clickdone

To see the merged asset

GotoON HOLD ASSETCLICKOPEN


CHANGE THE ON HOLD STATUS TO POST STATUS

Run the post mass addition

To observe the asset merged amount

Run the mass addition merge report


Split the asset in FA :-

Create the po with 2 units

Switch to payable super user

Do the invoice by using po

Go tolines

Go to distributions

Track the asset box

Do the validation do the accounting

Create the 2 standard invoice

Do the validationdo the accounting

Run the report Mass Additions Create

Mass additions create report

Switch to asset module

Go to prepare mass additions


CLICKFIND

Select the target asset

Clicksplit

You will get a message split successfully


You will get like below way

Select the on hold status and open that file and do the post

Do the post mass additions

After running the post mass addition you will get a report like this way
Asset creation for premises or land building:-

Define the asset category for building

N) setupasset systemasset category

Go to-> Default rules


Save the record

Create the invoice in ap with asset clearing account

Do the validate and do the accounting

Run the mass addition run the mass addition report

Switch to asset super user

Run the prepare mass addition


Run the post mass addition

N) mass additionspost mass additions

How to increase the asset value (or) how to re-valuate the value:-

N) mass transactionsrevaluations

give the asset number and how much % increase the value to fill the value
Save the record and clickpreview
Quarry the invoice once again

Use f11

Use cntrl+f11
Select the target invoice

Clickrun button
Quarry the asset observe the asset value

N) inquiryfinancial information

Clickfind button

Gotobooks to find the increase value of asset


Run the create accounting program

Mass transfer the expense account:-

Transfer the expense from one account to another account

N)mass transactionstransfer
Clickpreview

System will generate the transfer number automatically

Go back to the same page use cntrl+f11

Clickrun button

Run the asset transfer reportto check the transfer details

How to do location transfer from one to another:-

N) mass transactiontransfer
Mass changes or asset information changes;-

Enable the mass changes at corporation book level

N) setupasset systembook control

Use cntrl+f11 select your asset book


Go to accounting rules tab

N) mass transactionschanges

Go back to same page use f11use cntrl+f11 quarry the same record
clickrun button

Quarry the record by using asset number

Go to books to find the changes


STL changed to 5 years to 6 years
Mass Asset re-classification:-
Wrong entry categories to update using this method
N) mass transferreclassifications

Clickpreview
Quarry the asset one more time

Clickrun button

System automatically run the program and check the out put

Run the report Asset Reclassification Report

Retirement of asset:-

N) mass transactionsretirements

There is no longer available on that time directly do the retirements

Another way to retirement:-

N) assetasset work bench

Click find
Clickretirements

Click done button


Run the report calculate gain and loss

N) depreciationcalculate gain and loss

Inquiry the asset

N)inquiryfinancial information

Clickfind
Gotobooks

Gototransactions

Fully retirement the asset


Run the report “Asset Retirements Report”

Run the create accounting program also


Deprecation at month end:-
Project deprecation generate
N) deprecationprojections
Draft mode deprecations automatically run

Deprecation  run deprecation

don’t enable the period check box (if enable check box period automatically close it’s can’t open once
closed)
Run The Create Accounting Program
Switch to gl module verify the JE:-
N) journalsentryjournals.

Selectun-posted to post
Run the trail balance report in GL
FA to GL reconciliation
Run the deprecation
Create accounting account in fa transfer to gl
Post asset source JE to GL
Compare JE report and trial balance to all asset items

How to overwrite the deprecation:-

N)deprecationoverride
Run the deprecation once again
N) deprecationrun deprecation

How to upload the asset:-

N) mass additions additions integrator

Clickcontinue
Select the XL version

And clicknext

Clicknext