DOCUMENTS REQUIRED

LIQUIDATION OF CASH ADVANCE FOR MOOE

Please submit 3 sets duly labeled D. Repair

Original - for COA 1 Paid Check
Second copy - for Accounting 2 Disbursement Voucher
Third copy - for School 3 Obligation Request
4 Items 4-11of A
**Liquidation papers that are not segregated/labeled 5 Program of Works
will not be received. -reviewed by the Division Physical Facilities Coordinator
and approved by SDS
1 Liquidation Report 6 Bill of Materials
2 Cash Disbursement Register (CDR) 7 Pre-Repair Inspection Report
3 Self -certification 8 Post-Repair Inspection Report
4 APP 9 Certificate of Completion and Acceptance
5 Copy of Bank Statement or passbook 10 Certificate of Payment of Labor and Pakyaw Contract
6 A. Supplies and Materials or No. 11
1 Paid Check or withdrawal slip (for schools with monthly 11 Payroll for labor if not pakyaw
2 Disbursement Voucher 12 Pictures before, during and after repair
-Box A signed by Treasurer, Box B signed
by Principal and Box C signed by Payee Note: The procurement of labor is also covered
3 Obligation Request by the provisions of RA 9184. Maximum labor
- Box A signed by Principal and Box B signed allowable is 30% of material cost.
by Treasurer
4 Official Receipt/Sales Invoice E. Travel
5 Inspection and Acceptance Report 1 Paid check
6 Requisition and Issue Slip 2 Disbursement Voucher
7 Purchase Order 3 Obligation Request
- Signed by Treasurer (funds available) and 4 Itinerary of Travel
Principal 5 Certificate of Appearance
8 Abstract of Canvass 6 Certificate of Travel Completed
9 Request for Price Quotation 7 Memorandum/Travel Order
- Signed by BAC Chairman and Canvasser 8 Plane/bus tickets, boarding pass, etc
10 BAC Resolution on Mode of Procurement 9 Certificate of Travel Completed
11 Purchase Request
- Requested by End-user, recommending approval-Principal Note: The itinerary of travel must be reviewed by
and approved by SDS Accounting and approved by the SDS before a
12 Certificate of Non-availability of stock from reimbursement can be paid from the cash advance.
PS-DBM (for common office supplies)
F. Training
Supplies and Materials from PS-DBM 1 Paid check
1 Paid Check 2 Disbursement Voucher
2 Disbursement Voucher 3 Obligation Request
3 Obligation Request 4 Items 4-11 of A
4 Official Receipt/Sales Invoice 5 Training Design
5 Inspection and Acceptance Report 6 Training Matrix
6 Requisition and Issue Slip 7 Memorandum
7 Agency Procurement Request 8 Attendance Sheets

B. Electricity, Water, Telephone, Internet Expenses Note: Above documents are for meal expenses (catering).
1 Paid Check The training design with detailed budgetary requirements
2 Disbursement Voucher must be approved by the SDS before a training is conducted.
 3 Obligation Request
4 Official Receipt G. Security Services
5 Statement of Account 1 Paid check
2 Disbursement Voucher
Note: Penalties/surcharges are not to be paid 3 Obligation Request
from the cash advance. 4 Official Receipt
5 Statement of Account
C. Fidelity Bond 6 Copy of Contract
1 Paid Check 7 Items 8-11 of A (for first billing only)
2 Disbursement Voucher
3 Obligation Request H. Janitorial Services
4 List of Bonded Public Officials 1 Paid Check
5 Authority to Accept Payment 2 Disbursement Voucher
6 Validated Deposit Slip 3 Obligation Request
4 Copy of Contract
5 Daily Time Record
6 BAC Resolution on Mode of Procurement
Accounting Section_August 2012 (for first billing only)
-reviewed by the Division Physical Facilities Coordinator

Certificate of Payment of Labor and Pakyaw Contract

reimbursement can be paid from the cash advance.

Note: Above documents are for meal expenses (catering).

The training design with detailed budgetary requirements
must be approved by the SDS before a training is conducted.