User Manual

Domestic Sales Process

(Plant / Depot / Warehouse to Dealer)
 Kent Industries
Domestic Sales Process

Domestic Sale User Manual

Table of Contents
A Purpose 02
B Process Flow 03
1 Create Sales Order 04
2 Credit Management 07
3 Create Delivery / Pick List 09
4 Print Pick List 10
5 Batch Selection for Delivery 11
6 Post Goods Issue / Ship Confirm 12
7 Create Tax Invoice (Billing Document) 13
8 Display and Print Invoice 13

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Domestic Sales Process

A. PURPOSE
This document explains the step by step process to execute the Sales Process for Domestic
Customers (Authorized Dealers / Sub-Dealers).
The document is divided into following parts for convenience in understanding:
➢ Transaction Code (T-Code)
o The T-Code used to execute a transaction in SAP

➢ Menu Path
o The Transaction can be executed alternatively using the menu path in SAP GUI

➢ Transaction Screen
o The screen where the system will take user once they enter the T-Code or
follow the Menu Path

➢ Explanation
o Appropriate explanation of the process including brief explanation of the
following:
• Explanation of relevant fields
• Additional Data required, if any, required for the transaction.

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B. PROCESS FLOW

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1. Create Sales Order

SAP Menu Logistics -> Sales and Distribution -> Sales -> Order -> Create

Transaction Code VA01

Sales order will be created for Domestic Sales with Order Type ZDM1. Accordingly, select Distribution
Channel for Sales Type and Division for Respective Product Line.

Once at the Entry Screen, Select the Order Type and Sales Area (Sales Organization, Distribution
Channel & Division)

Sales Organization Distribution Channel Division

Hit Enter or Click on

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Once on the Order Creation Screen, Enter the Customer Code / Name, Customer Order
Reference, Order Reference Date.

Now enter the Header screen and select Price Group in Sales Tab. (L0 for No APD & L1 if APD
Cheque is available)

Enter the Item Details (Material Code / Name & Qty)

Once Item is selected, select the Line Item & Click on Item Conditions to check Pricing and Other
Conditions that have to be billed to the Customer (DLP, Discounts & Taxes, etc.)

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Click on Edit and Check the Incompletion Log to fill any mandatory details that may be remaining to
be filled.

Select the respective line from the list and Click on Complete Data

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will be shown at the bottom once all data is filled.

Click on & Note the Order Document number.

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2. Credit Management
When the Sales Order is saved, it may be blocked due to the value of the Sales Order
exceeding Credit Limit Value or Payment Days.

Payment has to be received on the Customer account OR the Sales Document can be released
only by the Authorized HOD to complete Invoicing Process.

Delivery document cannot be created unless Order has been released from block.

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To release the Sales Order from Credit Block, Authorized HOD can access the app – Blocked
SD Documents for Credit Limit.

Enter the respective Sales Order No. OR Order Date Range, Click Search and Select the Sales
Order and click on Release.

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3. Sales Order Approval

SAP ECC Menu Logistics -> Sales and Distribution -> Sales -> Order -> Change

Transaction Code VA02

To Approve Sales Orders once they’re blocked for verification, go to VA02.

Enter the Sales Order No. in the respective field and enter the document. Go to Header
Details screen by clicking on the button besides the Cust. Ref. Date and select the Status
tab.

Go to and double click on following Buttons one by one.

Once done, go back to the main screen and Save the document.

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4. Create Delivery / Pick List

Logistics -> Sales and Distribution -> Shipping & Transportation -> Outbound Delivery ->
SAP ECC Menu
Create -> Single Document
Transaction Code VL01N

To create the Delivery with reference to the respective Sales Order, enter the Shipping Point
(the plant entered in the Sales Order) & the Sales Order no. and click on

You will be guided to the Delivery Details Screen. Once there, Save the document and note
down the document no.

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5. Print Pick List / Loading Sheet

To Print the Pick List, Go to T-Code – VL02N.

Fill in the Outbound Delivery No. created earlier. On the entry screen itself, Click on More,
then select Outbound Delivery and click on Issue Delivery Output.

On the next pop-up, select the Pick List from the menu, Click on Print Preview button to view
AND / OR save the Pick Slip in PDF format.

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6. Batch Selection for Delivery

Logistics -> Sales and Distribution -> Shipping & Transportation -> Outbound Delivery ->
SAP ECC Menu
Change -> Single Document

Transaction Code VL02N

Once the Warehouse person confirms materials & quantities to be Shipped, go to VL02N and
enter the Delivery Document No. and enter the Delivery screen.

Tick Mark the Line Items and click on to select the respective
Material from the required Mfg. Date. Click on and select the
mentioned details:

Select the quantity from the required batch and click on . The next screen will show the
selected Batch and quantities for the material batches selected.

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In the document, you can also check respective material details and batches and update
(remove material / quantity) if required at the time of dispatch.

7. Posting Goods Issue / Ship Confirm

Once all details are confirmed, click on to complete Delivery Process &
Confirm Shipment.

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8. Create Billing Document

SAP ECC Menu Logistics -> Sales and Distribution -> Billing -> Billing Document -> Create

Transaction Code VF01

System will navigate to the following screen, enter the Delivery Document to be Invoiced and Hit
Enter.

Click on Save and note the Billing Document / Invoice No.

9. Display & Print Sales Invoice

SAP ECC Menu Logistics -> Sales and Distribution -> Billing -> Billing Document -> Change / Display

Transaction Code VF02 / VF03

Once the Invoice is generated, you can View & Print the Invoice through the above
transaction.

Once inside the document, click on Display Output Request, click on Display PDF Document
and view the Invoice output.

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To Save and Print the Invoice, enter code – ‘PDF!’ in the T-code screen and hit Enter.

You can now Print & Save the PDF of the Invoice from the new window as required.

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