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The assessment task is due on the date specified by your assessor. Any variations to this
arrangement must be approved in writing by your assessor.
Submit this document with any required evidence attached. See specifications below for
details.
Performance objective
You will demonstrate skills and knowledge required to develop operational plans in
consultation with key stakeholders.
Assessment description
In response to a simulated business scenario, you will research resource requirements
and develop (or amend) an operational plan in consultation with relevant stakeholders. As
a part of the development of your plan, you will set performance indicators, plan for
contingencies, and obtain approval in accordance with organisational requirements.
Procedure
1. Read the BBQfun scenario information provided in Appendix 1 and the BBQfun
simulated business documentation provided by your assessor.
I have read the BBQfun Scenario on Appendex 1.
2. Write a brief summary of the BBQfun operational environment that includes:
a. an outline of the legislative and regulatory context that is relevant to
BBQfun’s operational plan (available on pages 20–22)
There are legislative and regulatory context related to the BBQfun’s
operational plan which are:
- Australian Privacy Act 1988 that was introduced to promote and protect
the privacy of individuals and to regulate how Australian Government
Agencies and organisations to handle personal information. Company
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Assessment Task 1 BSBMGT517 Manage operational plan
must protect costumer’s private details such as when they are using their
card for online payment with a purchase of products.
https://www.oaic.gov.au/privacy/the-privacy-act/
- Competition and Consumer Act 2010 has a purpose to enhance the
welfare of Australians by promoting fair trading and competition, and
through the provision of consumer protections. This act sets costumers
rights to a replacement or refund for product. We should guarantee that
we honor our consumer’s rights within our company.
https://www.accc.gov.au/about-us/australian-competition-consumer-commission/legislation
- Anti- Discrimination Act 1991 aims to protect people from unfair
discrimination, sexual harassments and other objectionable conduct and
provides a means to bring a complaint and have it resolve. BBQfun
embraces the diversity and promotes harmonious working environment
for every employee.
https://www.legislation.nsw.gov.au/inforce/f38c7dc7-ba45-ee6e-d61f-9c8e3cbd52cf/1977-48.pdf:
- Fair Work Act 2009 provides terms and conditions of employment and
set outs the rights and responsibilities of employees and employee
organization in relation to that employment. Securing the rights of each
employees is as important as with consumers because they are big part a
company’s success.
https://www.alrc.gov.au/publication/grey-areas-age-barriers-to-work-in-commonwealth-laws-dp-78/2-recruitment-
and-employment-law/the-fair-work-act-2009-cth/
- Work Health and Safety Act 2011 provides a framework to protect the
health, safety and welfare of all workers at work. It also protects the
health and safety of all other people who might be affected by the work.
Safety is at first of priorities to ensure that all the workers are protected
from unlikely circumstances that might cause danger, risk or injury. There
are proper trainings provided to ensure that the company’s standard
operating procedure are followed properly.
https://www.worksafe.qld.gov.au/laws-and-compliance/workplace-health-and-safety-laws/laws-and-
legislation/work-health-and-safety-act-2011
b. an outline of the BBQfun policies and procedures that directly relate to the
operational plan
BBQ has set its’s policies and procedure that are essential to operation plan
to ensure performance management is carried out consistently, fairly and
transparently and in accordance with organisational requirements.
Performance management policy and procedures that covers the
performance management process by employees and contractors of BBQfun.
There should be performance review to be conducted and coaching of
underperforming employees.
Procurement policy and procedure that covers the purchasing and acquisition
of resources by employees and contractors’ requirements. Budget allocation
is an important key to maximize company’s finance.
Recruitment and induction policy and procedures establish guidelines for
recruitment and selection of employees. BBQfun aims to attract and employ
the most suitable person for the position who will support the organisation’s
values, culture and goals in order to achieve its strategic directions.
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Assessment Task 1 BSBMGT517 Manage operational plan
Appointment of right person for a particular job that will execute a particular
task is needed to get achieve a target goal.
c. an explanation of the role of an operational plan in achieving the successful
implementation of the e-commerce strategy
Operational plan is carried out to achieve certain company goals. This is a
highly detailed plan that provides a clear picture on how the company will
contribute to attain its organisational goal. It covers analysing business
operations, reviewing the regulatory context, developing targets and
performance measures, proposing resource requirements, implementing
operational plans, and managing risk and developing contingency plans. Thru
execution of operational plan using e-commerce strategy that aims to
increase and maintain market share and revenue and satisfy customer
needs in line with company strategic directions success can be achieved.
d. a discussion of your intention to either develop a new operational plan for
BBQfun, or to amend the existing operational plan; support your discussion
with reference to different methods and models for developing operational
plans – such as methods for setting goals, outlining actions, identifying risk
and monitoring performance.
Amending the existing operational plan for BBQfun can maximize its market
potential to increase its sales and achieve target goals. It will be time
efficient and we’ll have more time to improve strategies. E-commerce market
should be redeveloped and make it easy for consumers to buy products
online. All products must be posted online with a helpful product information
and stocks number. Setting SMART goals will help to direct BBQfun to a
specific objectives that are measurable, achievable, and realistic within a
time-bound plan. Key performance indicators are also developed to measure
organisational performance for tracking of progress towards the set goals.
There will be also risk to implementation like medium risk of poor online
sales, high risk of costumer service quality problems for online customers
leading to breach of costumer law, high risk of staff misunderstanding
changes and considering online sales as threat to jobs but with excellent
plans, execution, and monitoring performance these can be prevented and
goals can be achieved. The business expects the proposed strategy to be
profitable over three years.
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Assessment Task 1 BSBMGT517 Manage operational plan
● high risk of customer service quality problems for online customers leading to a
breach of consumer law
● high risk of staff misunderstanding changes and considering online sales as threat
to jobs
● medium risk of not being able to recruit fully trained online staff
All additional costs associated with contingency planning will be approved in accordance
with BBQfun policies and procedures.
Role play has been set and videos are passed thru attachment.
6. Develop an action plan for the implementation of the e-commerce strategy. In your
plan include:
a. physical resourcing (all major steps for resourcing, including procurement of
different types of resources, but not to the detail of including all procurement
steps for each resource type)
Physical resourcing will be needed such as plant and equipment wherein
additional trucks and forklifts are included. About six delivery trucks costing
50,000$ each and forklifts costing 10,000$.
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Assessment Task 1 BSBMGT517 Manage operational plan
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Customer Less than four complains per hour Number of complaints Yes/No
SAtisfaction by number of calls
% Rejected deliveries
Less than 5%
Quality of information
Less tha 2 times per costumer
provided to costumer
with less number of
error
8. Identify at least three risks to the implementation of the operational plan and
develop a contingency plan for each risk (you may use the contingency plan
template provided in Appendix 4). Risks must include:
a. one risk due to employee underperformance
b. one risk related to management of intellectual property (IP)
c. one risk due to breach of health and safety compliance responsibilities.
Risks to implementation
After consulting with stakeholders at BBQfun, you determine:
● medium risk of poor online sales
● high risk of customer service quality problems for online customers leading to a
breach of consumer law
● high risk of staff misunderstanding changes and considering online sales as threat
to jobs
● medium risk of not being able to recruit fully trained online staff
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Assessment Task 1 BSBMGT517 Manage operational plan
Resources Costs
c. benefits to organisation
According to financial projection prepared by the CFO, the business expects
the proposed strategy to be profitable over thee years.
d. a list of different approaches to developing key performance indicators
Key Performance Indicator:
*establish goals and
*establish critical success factor from the goals and objective
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Assessment Task 1 BSBMGT517 Manage operational plan
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Assessment Task 1 BSBMGT517 Manage operational plan
10. In a third role-play, present proposal for approval by the Operations General
Manager.
Video attachment is placed.
11. Submit a portfolio of your implementation documents as outlined in the
specifications below. Keep copies of your work for use in Assessment Tasks 2
and 3 and for your own records.
Specifications
You must:
● participate in three role-plays:
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Assessment Task 1 BSBMGT517 Manage operational plan
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Assessment Task 1 BSBMGT517 Manage operational plan
Background to scenario
The BBQfun Board of Directors and the CEO have decided to implement an e-commerce
strategy to maintain or increase market share and revenue and satisfy customer needs in
line with company strategic directions.
You have been hired as an external consultant to manage operational planning activities
for BBQfun’s e-commerce strategy.
Under the strategy, BBQfun would offer all products in an online store. Stock could be
stored at no extra cost at existing stores. Customers would cover delivery costs.
Currently, BBQfun has a website, but this website lacks e-commerce functionality. The
website would need to be redeveloped to incorporate this functionality in line with
relevant technical specifications. Existing infrastructure, such as office and store
configurations, would need to be adapted to the new strategy. Additionally, assets, such
as delivery vehicles would need to be acquired. New staff would need to be recruited and
existing staff retrained or informed of the e-commerce strategy and associated
operational and performance targets.
All resourcing must be acquired and operations undertaken in accordance with relevant
internal and external standards – legislation and codes of practice; intellectual property
(IP) rights and responsibilities; and organisational policies and procedures.
Preliminary approval has been given to amend existing budget and operational planning
to incorporate this strategy.
It is now 30 June 2013 and e-commerce operations are expected to be underway in one
year and three months, by 1 October 2014.
Scenario task
As the external consultant, you will need to determine physical and human resourcing
requirements. Review organisational documentation and undertake preliminary research
on e-commerce. Consult with the following personnel to determine resourcing needs:
● Sales and Marketing Manager
● technology consultant.
You will then need to plan physical and human resourcing and establish associated
performance measures and targets. You may consider the Management Team of BBQfun,
including team leaders in warehouses, to be resources for the implementation. Use
description of their roles in operational planning when assigning responsibilities.
Finally, you will need to propose resourcing and associated operational changes to the
Operations General Manager, who will, in consultation with the CEO and Board of
Directors, provide approval.
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Assessment Task 1 BSBMGT517 Manage operational plan
● management would like to develop people through re-training rather than hire new
staff to handle online sales
● six delivery trucks needed to enable distribution
The following operational costs are associated with e-commerce business strategy.
Resources Costs
Total $861,000
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Resources Costs
Total $1,680,000
The following expenses should be incurred in the 2014 financial year and be included in
associated financial targets for spending:
Recruitment $30,000
Benefits to business
According to financial projection prepared by the CFO, the business expects the proposed
strategy to be profitable over three years.
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Assessment Task 1 BSBMGT517 Manage operational plan
The expected additional profit for 2014 would be $200,000. This figure should be added
to targets.
Risks to implementation
After consulting with stakeholders at BBQfun, you determine:
● medium risk of poor online sales
● high risk of customer service quality problems for online customers leading to a
breach of consumer law
● high risk of staff misunderstanding changes and considering online sales as threat
to jobs
● medium risk of not being able to recruit fully trained online staff
All additional costs associated with contingency planning will be approved in accordance
with BBQfun policies and procedures.
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Assessment Task 1 BSBMGT517 Manage operational plan
Budget summary
Expenses:
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Operations
Human resources
Pat Mifsud, CEO
Pat is responsible for working with the Board of Directors to oversee the business, set
overall strategic directions, manage risk, and authorise large financial transactions.
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Assessment Task 1 BSBMGT517 Manage operational plan
● Employees:
○ 30 full-time and casual sales and customer service people, check-out staff
trained in use of POS – integrated with ERP (enterprise resource planning)
and CRM (customer relationship management) software system
○ senior management team (five) + one store manager
○ four sales team leaders
○ one delivery truck driver
○ one warehouse worker.
● Employees:
○ 30 full-time and casual sales and customer service people, check-out staff
trained in use of POS – integrated with ERP (enterprise resource planning)
and CRM (customer relationship management) software system
○ one store manager
○ three sales team leaders
○ one delivery truck driver
○ one warehouse worker.
Office requirements
The office space is leased and will accommodate the necessary office equipment, such as
computers, fax machine, photocopier and other engineering equipment.
● Location: Kenmore.
● Size: 15,000 square metres (50% warehouse, 50% display area). Warehouse
area used at 45% of capacity, but poorly configured to accommodate heavy
increase in distribution traffic.
● Large mezzanine office space (used to be occupied by online retailer, currently
subdivided and occupied by the management team).
● Loading bay with large capacity (most of area incorporated into customer display
area, could be easily and cheaply reconfigured to accommodate extra
distribution).
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Assessment Task 1 BSBMGT517 Manage operational plan
● Location: Robina.
● Size: 12,000 square metres (50% warehouse, 50% display area). Warehouse
area used at 50% of capacity, but poorly configured to accommodate heavy
increase in distribution traffic.
● Large mezzanine open-plan office space with separate access (was previously
rented out to a telemarketing company).
● Lots of spare office space.
Operational expenses
Marketing $920,000
Insurance $120,000
Training $62,187
Insurance requirements
BBQfun will have to incur costs for business liability insurance. The estimated cost for this
requirement is $100,000 per year.
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Assessment Task 1 BSBMGT517 Manage operational plan
Operational workflow
1. Conduct market research to determine needs.
2. Negotiate with suppliers.
3. Receive and warehouse products.
4. Provide service and information to warehouse customers.
5. Receive payment.
6. Arrange delivery of items (if required).
BBQfun accepts cash, EFTPOS and major credit cards. Credit terms are available for
trades.
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Assessment Task 1 BSBMGT517 Manage operational plan
BBQfun Operational Plan (with strategic objectives, measures and tasks) FY 2013–2014
3 Supporting people to ● Numbers of injuries ● Research effectiveness of possible incentives for: safe
perform via training and (Target = 0). work achievement; healthy lifestyle.
performance management.
● Numbers of absentees ● Engage workers with strategic goals of business and
(Target = <3% of total hours). support professional development in line with strategic
goals. (Targets to be set by individual managers).
● Anti-discrimination complaints
(Target=0). ● Management engagement with employees to achieve
greater buy-in of organisational goals.
● Lost Time Injury Frequency
Rate (Target=2) ● Include explanation of how activities work with
organisational strategic goals in all communications to
● Percentage completion of
internal personnel.
performance plans and
performance management ● Regular coaching.
process. ● Training needs analysis and training (leadership, WHS,
● Numbers of coaching sessions ethical/legal training).
completed. ● Strategic goals included in induction program.
● Numbers of operational- ● Employee incentives for performance in all areas
related training programs relevant to operational and strategic goals.
completed.
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Assessment Task 1 BSBMGT517 Manage operational plan
BBQfun Operational Plan (with strategic objectives, measures and tasks) FY 2013–2014
5 Reduce direct and indirect ● General ledger accounts; ● Renegotiate with suppliers.
costs of operations. financial statements: ● Research potential new suppliers.
○ wages
● Research new distribution possibilities, such as
○ cost of agent services e-commerce/delivery.
○ consultancy fees ● Management engagement with employees to achieve
○ wastage and associated greater employee support of organisational goals.
expenses.
● Greater use by managers of budgets to encourage
● Expense target = $5,004,714 restraint.
● COGS target = $5,890,000 ● Greater focus on budget restraint in management of
projects/activities.
● Inventory management through ERM to reduce
overstocking and risk associated with storage.
● Incentives (as part of manager/employee performance
management and bonus system).
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Assessment Task 1 BSBMGT517 Manage operational plan
Customer Less than four complains per hour Number of complaints Yes/No
SAtisfaction by number of calls
% Rejected deliveries
Less than 5%
Quality of information
Less tha 2 times per costumer
provided to costumer
with less number of
error
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Assessment Task 1 BSBMGT517 Manage operational plan
Contingency Plan
Name Position
Risk identified:
Medium risk of poor online sales, high risk of custumer service quality problems for
online customers leading to breach of consumer law, medium risk of not being able to
recruit fully trained online staff.
Advertisements
Recruitment of staffs
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Assessment Task 1 BSBMGT517 Manage operational plan
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