Music 1 LE
User Manual

Music 1, Inc.
512-392-2415
sales/support: steve@GoMusic1.com
support: neil@GoMusic1.com
www.GoMusic1.com
 Hardware Requirements 5
Authorization and Registration 5

Orientation--Scheduling the Music 1 Way 5

Setting Rules For Interactive Music Scheduling 7
Setup Basics 7
Pre-Scheduling Checklist 9
Categories 9
Setting The Scheduling Order 10
Category Types 10
Creating Categories 11
Adding Tracks 11
To Move Several tracks into a Category 11
To Move One Song into a Different Category 12
System Categories 12
Planning Category Rotation: Average Turnover Grid 12
Shuffling a Category 14
Packets 15
Scheduling Order 16
Song Cards 16
Duets 17
Sound Codes 18
Hours Tab 19
Defining Day Parts 20
Daypart “Lightly” 20
Rotation Chart 21

Artists 22
Artist Separation 23
Splitting A Double Artist 23

Non-Music Tracks 24
Auto-Numbered Tracks 25
Hours Tab 26

Creating Format Clocks 26

Clock Item Properties Window 27

Clock Rules Window 28

Repetition Rules 29
Transition Rules 30
Copy Rules To Other Clocks 30

Day Formats 32
Selecting Clocks 32
Partially Programmed Days 32

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 Default Day Formats 32

Scheduling Music 33
Rule Enforcements Window 34
Scheduling Mode 34
Auto Jump 35
Pause During Scheduling 35
Rules Hierarchy 35
Scheduling Screen Buttons 37
How Rule Violations Are Displayed 37
Song Information Line 38
Search Depth Dig 39
To Move A Song To A Different Hour 39
Song Search During Scheduling 40
Category Selection 40
“Sort By....” For Found-Song Set 40
Customizing the Scheduling View 41
The Shrinking Search Depth 41
System Parameters Window 42
Naming Sound Codes 43
Colors Tab 44
Automation Tab 44
Traffic Tab 45
Music Log Design 46
Default Log Formats 48
Custom Automation Log 48
Song Reports Design 48
Custom Report/Exports/Interfaces 52
Multi User Mode 52
Using multi-user mode 53
Microsoft Access 53
Glitches or Bugs: What To Do 53
Backing Up Your Data 53
The Dailybak Directory 53
Saving An External Backup 55
Restoring From A Backup 56
To Install Music 1 On A New or Different Computer 56

Hardware Requirements
Music 1 LE runs on Windows 98, NT, ME, 2000 and XP. The installed size of the application is
around 3 MB in size. The song library is approximately one MB for each thousand songs. Each
day when you start Music 1 a backup of your library is automatically created. Music 1 keeps up to
seven backups (one for each day of the week it is run.) in the ‘Dailybak’ directory. So, with a
2,000 song library and the backups, Music 1 would require approximately 20 MB of hard drive

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 space.
256 MB is the minimum requirement. More RAM is always better.

Authorization and Registration

To work with M1, your library must have an active
registration code. The code is based on six related
fields. Each library is licensed for a certain number of
schedules/playlists and a date. In the example here,
CKER can schedule 400 music logs or can schedule
until the first day of the first month of 2008; whichever
comes first.
To view the Access code screen open the menu
Options>Access Code. Each Music 1 library file contains unique codes for authorization for use.
Each authorization code is created at the M1 office using the data that is entered into the first five
fields on the Access Code window. The fifth field, the REQUEST field contains a 10 digit number
that is auto-generated by M1 and can’t be changed manually. The data in each of the six fields
must be entered exactly for the end-code to work.
To obtain a new code, open the Access code window and write down the Request number. Then,
phone or email the number to the M1 office. Again, the Request number is generated by M1
internally and cannot be changed manually. This number changes constantly with use, so when
doing a code/authorization update, after you get the Request code, close M1 and do not do any
work with M1 until the new code number is sent back to you. The Code we send will be a 10 digit
number which is then entered into the Code field.
Those who lease M1 receive new access codes for each term; usually quarterly. Those who
purchase Music 1 LE receive new access codes (free of charge) each year.

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Orientation--Scheduling the Music 1 Way

If you have used any other music scheduler, it is important that you understand a fundamental
difference between Music 1 and what you’ve worked with before.
Old style music schedulers work this way: They are designed for “retroactive” log editing. They
schedule the entire day’s music in one automated process. As various formatting rule violations
are encountered, the software makes a choice and inserts what it thinks will be the “least
objectionable” song according to all the formatting rules you have set and ‘flags’ the rule
violations. Or, it can be directed to leave “unscheduled” slots instead of inserting a song that
would violate a rule. After the full day has been scheduled, the user digs into the log, finds the
flags and/or unscheduled slots and manually edits the log and makes corrections.
Music 1 works this way: It is designed for inter-active log editing. You make log edits and music flow
adjustments during the scheduling sequence.
As Music 1 schedules music, it looks for problems. Whenever it finds a slot where a song cannot be
scheduled without violating one of your format rules, it stops, pops that format hour onto the
screen, selects the name of the Category slot in question (the name appears next to the clock,
highlighted in a colored field) and shows you what the problem is. Beneath the format clock, you’ll
see the songs in the “search depth’. We also call this the “selections list”. It shows the songs that
are currently at the top of the card stack of that song category. In the selection list window will
appear song titles, and artists, and in the right column you’ll see the rules each song would violate
if it were to be scheduled in the format clock slot that is selected on the clock. You decide what to
schedule there, click the mouse a few times make a song selection and proceed onward with
scheduling.
This is the most efficient system for scheduling music that has ever been developed. It should take

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 you no more than fifteen minutes to complete the work on each day’s music log. And the song
rotations with Music 1 are much more consistent than with old-style music schedulers.
And, importantly, this inter-active manner of scheduling music allows more personal creativity and
fine-tuning of your music selection and flow. This music scheduler will never break any of your
formatting rules in normal, manual scheduling mode. When it encounters a format slot where it
cannot schedule a song because each of the songs it has to choose from violates one or more
rules, it will show the problem and wait for a human decision.
You can have Music 1 schedule the way old schedulers do! With three clicks of the mouse, you can
have Music 1 schedule the entire log without stopping and you can then edit the log and deal with
rule violations. However this is not recommended because it is more time-consuming to edit the
music logs after all the slots of the day have been scheduled and it creates less consistency in
song rotations.
To do it, load a new music log, click the Enforcement menu and select Automatic, then click the
Continue button on the scheduling window. Music 1 will then schedule the entire day without
stopping. When it encounters situations where every song in the search depth fails a rule, it will
select the ‘least objectionable’ rule to violate and drop the song into the format clock slot. This
will get the day scheduled in about 60 seconds (depending on your computer chip speed and your
RAM). However, it usually will not give you the most favorable music flow because the software
will be making choices when rule violations are encountered. Music 1 is a tool, not a substitute
brain. Computers cannot learn your gut feel and good taste.

Setting Rules For Interactive Music Scheduling

Music 1 is unlike old-style music schedulers in many ways. Besides the intuitive look-and-feel, there
are fundamental differences in the way it works and the way you set it up. One of the most
significant differences is that Music 1 requires far fewer song and format clock rules.
Music 1 does not need many intricate formatting and scheduling rules. If you have used any other
schedulers before, you know they require a great many characteristics for each song. Things like
mood, style, intensity, texture, etc. They may have up to nine different Tempos. And they require
many elaborate rules.
Most users discover it is usually best to use only three Tempos in Music1: FAST, MEDIUM and SLOW.
For if you put restrictions on SLOW songs, you probably would want the same restrictions to apply
to MEDIUM SLOW songs. By using only one Tempo for all SLOW/MEDIUM SLOW songs, you can
manage your scheduling, music sequencing and balance the flow of the hour more efficiently.
It is important that you avoid setting rules that conflict with your desired music flow, library content or
rotation schemes. For example, if you tell Music 1 to prevent a song in a category from
scheduling in the same day-part two times in succession, but have the rotation of a category
constructed in such a way that songs would frequently repeat in the same day-part, it will be
inefficient. Or, if you had a library that was 45% down tempo but you told Music 1 to allow no
more than 3 slow songs to schedule in an hour, it wouldn’t work well.
Set your rules lightly at first. You can easily ‘tighten’ the rules later, as needed.

Setup Basics
You need to do these things to get Music 1 up and running:
1. Create Categories (rotation groups). Set the Search Depth for each category. Shuffle each
category.

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2. Set your Scheduling Order.
3. Create Format Clocks.
4. Assign clocks to specific hours on a DayFormat
You must create some Categories before you can create a Format Clock. Click the Formats menu,
then Edit Format Clocks. The Format Clocks window will appear. Open the File menu, then click
New. First create a non-music hour clock. Name it “Program Hour” and add the “Program Hour”
category to it. You’ll see one big circle (clock) on the screen. You’ll put this clock into your
Day Formats (24 hour clock line up) in the hours where you won’t be scheduling music; the hours
where you have special programs, sporting events, etc.
Next, create your music format clocks. Give them clearly descriptive names like “AM Drive Clock”,
“7AM Clock”, “Overnight Clock”, etc. Add Categories and Stopsets to each clock.
Tip: Clone a Master Clock. Since most clocks will have similar Music rotation patterns and similar
rules, you may save time by creating a Basic or Master Clock. Add Categories and Stopsets to it
and set the Rules...then use the Clone command. It will create a duplicate of the clock. Give it a
new name and then make any minor alterations or changes as needed.
Set Format Clock Rules. Click on the Rules menu, then click Edit. See the section on the Clock
Rules window, below for complete instructions on entering clock rules.
4. Create Day Formats
Click “Formats...Edit DayFormats”. A DayFormat contains 24 ‘hour’ slots. You click the format clocks
into the hours where you want them. You’ll probably need three DayFormats, some stations need
seven. It is simplest to name your DayFormats for the day of the week on which they will be used
Weekdays, Saturday and Sunday. Open a DayFormat window, then click on one of the hour slots
and a list of your Format Clocks will appear. Click on the Clock you want and it will be installed in
the hour slot.
5. Install Default Day Formats
This means to tell Music 1 which line-up of format clocks to use on each of the seven days of the
week. After you’ve created one or more DayFormats, open the “Format...default DayFormats”
menu. A window will appear with the seven days of the week across the screen. Click on the
name of a day and the list of your DayFormats will appear. Click on the one you want to install on
that day of the week. Note: You will always have the option of changing the selected Dayformat
each time you begin a new music log.
6. Set Your Automation System Interface
If you use CD Jukeboxes or a Music-on-hard-disk Automation system or play-out system, you must
select the name of your system and type in the directory where you want the automation log to be
saved. Most of the worlds most widely used broadcast players are installed. New ones are added
as needed. Music 1 also allows for a user-defined, custom export to be designed. Open System
Parameters from the Music 1 File menu and click the name of your hardware system into the
Automation Log Format field. Details about this appear later in this manual. There may be special
instructions about interfacing with automation or live-assist hardware. Check with us or your
hardware supplier for information as needed. In the Directory field below the automation system
name, type in the path to the directory where the log should be saved. If the directory is to be a
sub-directory of the Music 1 directory, you only have to type in the directory name. For example, if
you name your automation log directory “AutoLogs”, Music 1 will create it and the path with be:
C:\Music 1\AutoLogs. If your Automation log is to be saved to disketted, enter “a:” into the

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 automation log directory field.

Pre-Scheduling Check List

That’s all there is to a basic set-up. There are a few things to check before you begin your first music
log.
Song categories must be in your desired scheduling order.
Open each category and check to see there is a “Search Depth” entered. The search depth should
be approximately 10 to 15% of the number of songs in the category. The search depth should
never be less than 2; it should never be more than 30.
Leave the Daypart box un-checked (no check in this box)
Shuffle Songs and Separate Artists. Give the ‘shuffle’ command several times. You may receive a
prompt that says: “Artists not fully separated in 50 passes”. If you receive this message, scroll
through the category list and look for songs by the same artist that might be too close together in
‘Rank’ order. Example: If a song by Madonna is at rank #10 and another is at rank #15 (within a
100 song category), then open the Song Card for Madonna #15 and manually change its rank
order to 50. The goal is to have songs by the same artist evenly spread through the list.
Check Format Clock Rules.
You are now ready to schedule your first log, but before you begin scheduling music, you should first
check the Average Turnover grid for each of your Song Categories to see if the rotation pattern for
each meets your approval. To do this, you must first have a) A format clock installed in every hour
of your Day Formats. b) A “Default Day Format” installed on each of the seven days of the week.
Read about the Average Turnover Grid in the Categories section of this manual. Then read the
Scheduling Music section.

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Categories
To see the Categories window, click on
the View menu, then Categories. All
of your categories will appear in the
list, including two ‘system’ categories
named (deleted songs) and (new
songs). Music 1 will only schedule
the categories that you’ve placed on
your format clocks. The Categories
window displays your categories
sorted by ‘scheduling order’, or by
any of the other category attributes
shown on the headers above the list.
The (new songs), and
(deleted songs) categories appear at
the bottom of the list no matter how it
is sorted. Packets, which are
sub-categories of larger categories,
appear indented and beneath the
category they are contained in. Click once on a header above the list to sort the list by that
attribute. Click a second time to sort by the reverse of the attribute.

Setting The Scheduling Order

The Category list always opens sorted by Scheduling Order. The Category at the top of the list will be
the first category scheduled each day. Then M1 will make another pass through the new log and
schedule the category in position #2 fully; then another pass the schedule each one rapid
succession. Packets are always scheduled immediately after the category that contains them.
You’ll want your shortest categories, those with the tightest (most frequent) rotations to schedule first,
your larger categories to schedule last. Click to select a category, then click the Up or Dn button
(right side of the window) to move the category to the desired position. You can also click to
select a category, then hold down the SHIFT key and press or hold down the CURSOR UP and the
CURSOR DOWN keys on your keyboard to move a category up or own in the scheduling order.
Holding down the SHIFT key and a cursor key will rapidly move the category up or down.
Put the unused Categories at the bottom of the list in scheduling order. Categories which aren’t on
your format clock (like, perhaps, “hold” or ‘resting” categories) will not be scheduled, regardless of
their rank position in the category list.

Category Types
There are two kinds of categories:

1. Music Category
A category of this type contains songs and/or packets. A song can be in only one Music Category,
and that category is shown on the song card itself. Any Category can be added into another
Category; it then becomes a “packet”.
2. Non-Music Category
A category of this type contains only non-music tracks; such things as voice tracks, jingles, promos,

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 liners, long-form programs and, perhaps, cards with ‘system’ commands for certain digital
automation systems. An individual Non-Music Track/card can be in only one Non-Music Category.
Every category must contain at least one ‘card’. Most categories will have many cards.

Creating Categories
Click on the File menu. The three options you see are New Category, Rename and Delete.
Click New Category then select a category type to create a new one. Music 1 will ask you for a name
for the category. You may create as many Categories as you wish and name them anything.
When you first create a category, Music 1 opens up the Category window. It will be empty.
When you create a new category, always add at least one track to it with a non-zero length. You can
wait to enter more tracks at a later time. Music 1 needs at least one track in any category to
calculate the size of a pie slice for the category on a format clock. If a category name ever
appears on a Format Clock without a corresponding pie slice, then you do not have a track with a
non-zero length in that category. Many non-music categories will contain only one track. For
example, a “Weather” category may have only one ‘card’ or track in it that is also named
“weather”. If you create categories for jingles and promos, the category may have as many tracks
as are necessary.
All the tracks within a category will rotate evenly in Rank order. You can change the Rank order of the
tracks by shuffling the list. You can change the rank position of a single song by clicking once on
the track name, then clicking on the Up and Dn buttons as needed. For speed, hold down the
SHIFT key, and use the CURSOR UP or CURSOR DOWN key on your keyboard

There is no limit (except disk space) to the number of tracks you can have in your library. However,
for efficiency, it is best to have only songs you are actually playing, or may be playing in the future,
in your library.

Adding Tracks
To add a song to a category, open the category, click on the File menu then New and a new, blank
Song Card will appear. If you open a non-music category, and do this, a new, empty non-music
card will appear. The new card will automatically enter the name of the opened Category into its
category field, however you can save/move the card to any other category by changing the
category name field. For example, if you have your “B” category opened and you add a new song
card, you can click that one to the “C” category before you save and close it.
To add a packet to a category, first create the category that is to be the packet and add/move your
selected songs into it. Next, open the category you want to contain the packet, click on the File
menu then Add>Packet. Your category list will appear, select the one that is to be the packet and
click the OK button.
Only music categories can have packets. Read more about packets later in this manual.

To Move Several tracks into a Category

Open the Category that you want the tracks moved into.
Click View>Search and search for the tracks you want to move.
Click to select all the tracks you want to move on your Search window.
When the track(s) are selected, click the Move button.

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To Move One Song into a Different Category
Open the Song Card (you may have any Category open to find any card.)
Click the Down Button on the right side of the Category field on the Song card.
Click on the name of the Category where you want the song to be.
Click OK

System Categories
The (deleted songs) category is where a song is placed when a song in any other category is first
“deleted”. To really delete a song from the library, you then must delete it from (deleted songs).
Click File then Flush to delete all the songs in (deleted songs). You can move songs into
(deleted songs) in bulk by opening (deleted songs) and using Track Search as for moving songs
into any other category. The (new songs) category is where songs are first stored after they are
imported from text files or other software. You cannot remove either of these categories, nor can
they be added to a format clock for scheduling.

Planning Category Rotation: Average Turnover Grid

This window is a highly valuable programming tool. A well-planned rotation will give you better music
flow, fewer rule violations and shorter music scheduling sessions.
The scheduling pattern, or repeat-play-frequency of any song is always a mathematical formula based
on two things: 1) THE NUMBER OF SONGS IN THE CATEGORY; and 2) THE NUMBER OF
TIMES THE CATEGORY IS CALLED FOR DURING THE WEEK.
The Average Turnover grid shows what will be the pattern for any single song within the category.
The pattern seen for one song will be the pattern all songs will have in that category.
Generally, radio music directors want songs in categories with a very high rotation frequency (each
song getting 5 to 7 plays a day) to be placed in different hours from one day to the next. If a song
schedules Monday at 10a, that same song should schedule Tuesday at 9am or 11am.
For categories which have songs which are to be scheduled for two or three “spins” a day, the music
director would want the songs to be spread throughout the dayparts. If one song scheduled on
Monday at 7am, 1pm and 5pm, then on Tuesday the music directory might want it to schedule at
approximately 10am, 3pm and 9pm.
For categories which have songs that are only scheduled about one time a week, the music director
would not want a song that scheduled on a Monday to always schedule on a Monday. Rather, he
might want it to next on a Saturday, then next on a
Thursday.
Before you can view the Average Turnover grid for a
Category, you must first 1) Create your Categories
and Format Clocks. 2) Install your Clocks on your
Day Formats. 3) Install default Day Formats on
each of the seven days of the week. You can then
see a graphic display of the typical rotation pattern
the songs in each of your Categories will receive.
From the Categories window, or from an individual
category, click on the View menu, then on Average
Turnover. The patterns you see on the Turnover

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 grid are based on the statistics of your formatting setup...the number of songs in the Category
divided by the number of times the category is formatted during the week. Hours where no music
is scheduled are omitted from the formula. (You can see the hours where the category being
examined is scheduled by checking Show Hours.)
The example shown here is for a category named Power Recurrent. The Average Turnover is 13:28
and there are 26 songs in the Category. We see that if a song in the category first plays on
Monday at 6 AM, the next time it will play is in the 7PM hour. Its first play on Tuesday will be in
the 8 AM hour, and again at 9PM. This is an acceptable rotation pattern for a category of this type
because all the songs within iet will be scheduled in many different hours before being repeated in
any single hour over a two week period. If you see such a rotation problem, you can quickly see
how an adjustment would affect the rotation.
The Average Turnover grid shows what will happen to a single song within the category. And all songs
within the category will have a similar pattern.
Use the “Change” box to see how the rotation would
change if you added or deleted a number of songs
from the Category. Enter a positive or negative
number into the “Change” box or just type the “+”
and “-” keys to increment or decrement this
number. The chart will be immediately redrawn to
show what the new rotation pattern would be if
that many tracks were added to or moved out of
the category. The second graphic shows how the
Power Currents rotation would change if we added
just one song to the category. With at +1 change,
the four-day repeat at 3 PM has been eliminated.
Using the Change box does not change your rotation;
it only shows “what if…”. You must manually add or delete the proper number of tracks from the
category manually after you see the pattern you desire.
Things to look for when studying a Category Average Turnover grid
Songs that might repeat in the same hour frequently.
Songs that might not play in all day parts.
Songs that might not play on all days of the week.
It’s best to make any needed adjustments to have a well balanced, mathematically sound rotation
plan at the start, rather than trying to “force” the computer to use rules to avoid unwanted rotation
patterns. For example, if you see on the Turnover grid that your “Medium Current” rotation would
have songs tending to get scheduled in the same hour day after day, it’s better to change the
rotation by adding or deleting some song(s) from the Category than to have to deal with many
instances of “Same Hour/Previous Day” rule violations during scheduling.

Shuffling a Category
Click File then Shuffle to shuffle a category. Like shuffling a
deck of cards. If you don’t want songs by one singer
stacked closely together in a category, click Separate Artists
and Music 1 will proportionally spread them out. Example:
You’ve got a Recurrent list with 100 songs. There are 4 Beatles songs in the list. Music 1 will

12
 automatically spread them out about 25 titles apart.
Be Aware: With very large categories and slower computers, shuffling can take as long as ten
minutes. Also, with large Categories containing multiple songs by multiple artists, it is
mathematically impossible for the software to do a ‘perfect’ separation on all the songs by each
artist. So, after 50 ‘passes’ through the list, Music 1 will stop and give you a message saying “50
passes were made and artists are not fully separated”. If you then scan through the list, you will
see it’s done a pretty good job of separating songs by each artist. However, you may find some
that are still too close together to suit you. You can manually change a song’s rank by clicking on
the song and clicking on the Up and Dn buttons as needed. For rapid movement you can use
SHIFT-CURSOR UP and SHIFT-CURSOR DOWN instead of the Up and Dn buttons.

Note: Only SHORT Categories with high turnover/scheduling frequency should be shuffled regularly.
Smaller Categories (Power Currents, for example) that schedule first each session will tend to
schedule in 1-2-3 Rank order. Because short lists generally have tighter, more frequent turnover,
a degree of ‘predictability’ might be detected by some heavy listeners, so you will probably want to
shuffle the short lists several times each month. Longer Categories undergo a bit of shuffling
automatically because of formatting rules and larger search depths. There is seldom any
noticeable pattern of airplay that listeners will detect. So, frequent shuffling of larger categories is
unnecessary. When you choose the Shuffle Songs command, Music 1 will also ask if you want to
“clear played flags”. You’ll probably want to do that. Here’s what it’s about. As Music 1 schedules
songs, it puts a “P” (for: played) after the song’s Rank number in the Category. Once all the songs
in the category have been played, Music 1 automatically clears the played-flags. If you Shuffle
Songs, regardless of the new card stack order, the songs without ‘played flags’ will be at the top of
the search depth until they have been played. After being scheduled one more time, they then will
go into the new rank-order. This is no big problem, but it could result in a few songs being
scheduled once too frequently after a shuffle as Music 1 passes through doing scheduling in the
next sessions. Usually, clearing the ‘Played” flags is a good idea for short, ‘tight’ rotation
categories. For ‘loose’ rotations (say, those with a turnover in excess of two days), you may or
may not want to clear the flags during a shuffle.

Search Depth Set this for each category you create. Use a
15-20% search depth for a long category, and between 3
to 5 for a shorter (currents) category. There is seldom a
need to set a search depth larger than 30, regardless of
the number of tracks in the category. Very large search
depths will slow down the machine, and even can
degrade rotation patterns without improving music flow.
Music 1 can automatically increase the effective search
depth temporarily when a scheduling problem is
encountered (“auto dig”), so the base search depth you
set should be relatively small.
Top…most rested… During scheduling, the Track Search window shows this percentage of the most
rested tracks in the category. More recently played tracks are labeled with the violation “Overplay”
and will not appear unless the Show All box is checked. This feature is for people who do a lot of
'manual' searching during scheduling. It will assist by providing an ‘alert’ whenever they are
about to manually schedule a song much sooner than it would come up again in normal rotation.
For example, if you were to ‘search’ your Gold category as you are working with a music log, and if
the Gold category has an 80% Min. Rtn. setting, then the 20% of the Gold list that is the

13
 most-rested will appear at the top of the found-song list. The other 80% of the songs will have a
rules violation noted as: “Overplay”. Which means those those songs are not ‘fully rested’ since
it’s last play (according to your 80% setting)...so you might not want to choose one of those to
schedule in the slot you have selected on the clock.
Remember, this function only comes into play when you are scheduling and when you do a “song
search” looking for a title to manually schedule in a slot. It is only to alert you that you might be
scheduling a song MUCH sooner than it would normally come up in rotation. If you want to do
that, okay...but you will KNOW that you have done it
Title Separation If you have many songs in your library that are covered by more than one artist, enter
a non-zero separation time here, keeping in mind the frequency that this category is scheduled.
Do not enter a non-zero Title Separation unless you have more than a dozen songs with recorded
by different artists in your categories. In most formats there is only one version of a hit song, so
the Title Separation should be set to zero. Only “Nostalgia” and a few specialty formats that might
have multiple versions of classic songs should have need for this rule.

Color Click on the color rectangle to select the color that the category will have on all clocks.
Allow this packet to be scheduled independently Check this box, which only appears on a packet, if
you want to place the packet on a format clock. Normally packets are not placed directly onto
clocks; instead they rotate as a single ‘song card’ within the larger list.

Packets
You may want to Packet some songs within a Category. For example, say you have thirteen songs in
your “Heavy Currents” rotation. One day, you decide that you want two songs to take one
Category position. So, you create a special Category and put the song cards for the two into that
Category. Then you add the new Category into your “Current” list as a “Packet. It will hold one
slot in the rotation. As Music 1 schedules your Heavy list, it will drop the Packet into rotation as it
would a normal Song Card. It will then alternately schedule each of the two songs in the Packet
throughout the day. So, the two will get equal rotation...and that rotation will be one half the
rotation of the other songs in the Heavy rotation. Meaning, if the Heavy rotation songs normally
play six times a day, the two in your Heavy Packet will each play three times a day.
Another way to use Packets: You can also use Packets for special and unique rotation functions. For
example, say you wanted to format an Oldie rotation that was primarily UpTempo. You could
create two Oldie Categories. “Uptempo Oldies” and “Downtempo Oldies”. Next, create a
Category named “Master Oldies”. Into that list add three Packets; “Uptempo Oldies” two times
and “Downtempo Oldies” one time. On your Format Clocks, install the “Master Oldies” list. This
would then give you an Oldie rotation and music flow that is 2-to-1 Uptempo.
To packet songs, first create your Packet-list the same way you create ordinary Categories. Then
move your selected Song Cards into the Packet. Finally, open the Category where you want the
packet to rotate and select Add...Packet from the Add menu. Click your Packet into the opened
Category.
NOTE: Packets will be scheduled immediately after the “master” list that contains them. There is no
reason to put Packets into your scheduling priority order.
Packet names are indented in the Categories window.
To Delete A Packet from a Category: Open the Category which contains the packet. Double-click to
Open the Packet the same way you open a Song Card. The packet ‘card’ will look like a Song

14
 Card. Click the Delete button at the bottom of the window.

Scheduling Order
Music 1 schedules Categories in the priority order you set. You’ll want your shortest Categories and
the ones with the tightest rules to schedule first. The bigger Categories with the deeper search
depths should schedule later. A “Current Music” formatted station would want the Heavy Current
list to schedule first. Then Medium, Light, Recurrent,
Power Gold, etc.
Whenever you begin scheduling a day’s log, Music 1 will run
through the day and schedule all the slots for your “first”
Priority. Then make another pass scheduling all your
“second” Priority, and so on. When it hits a situation
where it can’t schedule a song without violating a rule, it
will stop, show you the problem and let you decide what to do. As it schedules, Music 1 will seem
to bounce back and forth among the hours of the day. It may spot a rotation problem for you to
resolve at 3 PM. Then, the next one at 7 AM. That happens because the problem at 3 PM was
with a different Category; one higher in the scheduling order. Music 1 scheduled all the slots for
that Category before it began scheduling the next category.
After you’ve created your Categories, set the Scheduling Order for your format. Your Categories
appear in the Category Scheduling Order. The list on top will schedule first, then the second list
will schedule, etc. To change the scheduling order, click to select a category, then click the Up or
Dn button to move the category to the desired position. When the Up or Dn button is enabled, you
can also hold down the SHIFT key and press or hold down the CURSOR UP and the CURSOR DOWN
keys to move a category up or own in the scheduling order. Holding down the SHIFT key and a
cursor key will rapidly move the category up or down.
Note: All of your Categories will appear on the Scheduling Order screen, including the (deleted
songs) list. Only Categories that are on your Format Clocks will actually schedule. There is no
need to place Packets into Priority scheduling order; Music 1 always schedules Packets
immediately after scheduling the ‘master’ Category that contains the Packet.

Song Cards

15
Title You cannot have two song cards with exactly the same artist and the same title. If you do have
two versions of a song by the same artist, you may want to use title separation to prevent these
versions from playing to close to each other. To do this, put any portion of the title that
distinguishes the two versions inside square brackets, [ ]. For example, the song “Love Burns”
would be separated from “Love Burns [live]”.
The title separation time is category-specific and it is set on the Parameters tab of the Category
window. Most categories will not need a title separation rule.
Artist 1 This is where the singer’s name goes. As you enter each new artist into your library, the
name goes into a master file. After you’ve entered an artist once, you won’t necessarily have to
type in the full name every time you add a new song by the singer. Type in the first few letters of
the singer’s name then tab. Music 1 will either insert the full artist name automatically, or else
show you a list of the artists in your database with similar spelling. Click on the proper name.
Another way to enter Artist names is to click open the drop-down menu button to the right of the
Artist1 field. A list of all the artists in your database will appear. Scroll down and Click on an Artist
name and it’ll pop into your Artist1 field. This way you can insure the name is entered the same
way every time. An important thing, because Music 1 uses the precise name to keep songs by the
same singers separated properly during scheduling.
Artist2 This for Duets (see section below).
Use the POS box to enter the chart position of the song at its peak, and the Date field to enter the
year or month/year when the song was a hit. Both of these are optional fields. Hit date will appear
as Month/Year. You don’t have to type a slash (/). If you type in “994” it will appear as “09/94”. If
you enter the year only, it will appear as: ‘98
Intro is the amout of ‘music-only’ at the beginning of a song before the vocal begins. Outro is the
‘fade-time’ of the record.
Ending can be either ‘cold’ or ‘fade’. If Cold is clicked, then the Outro time will always be :00
Machine Loc means ”machine location”. This is the cart number, file number or path/filename that is
used by your digital automation system or player to find, identify and play the track. The Location
field is most often used to enter the station’s library file location. For example, one might enter
“CD101-9”, indicating the song was on the station’s CD101 and was cut #9 on the disc. Every
track must have data in either Machine Loc or the Location field (or both).
The correct Machine Location entry is very important. Your digital automation/player system will
require a specific form for the Machine Location data. With music on hard drive, it may be a
simple track number (like: 011087). Players which use standard audio files (like mp3 or .ogg)
usually require the complete drive letter and directory path such as:
c:\music\library\artist-title.mp3. With CD-Jukebox players, the data may need to be entered like
this: DA-07-28-02, or something similar. Consult your hardware supplier tech staff or with Music 1
tech support to be sure you begin entering Machine Locations.
Notes You can enter a note for each track which can then be included on the printed music log.

Duets
If both singers have other solo songs in your library, you’ll need to enter one of the singers in the
Artist2 field on a song card for a Duet so M1 can separate that duet from other songs by each of
the singers.
Also, Music 1 automatically prints the ampersand (&) between two artist names with a duet. So, if
Artist1 is Kenny G and Artist2 is Aaron Neville, when the song prints on a music log, the artist

16
 name will print this way: “Kenny G & Aaron Neville”.
If you type both names in the Artist1 field (like this: Kenny G/Aaron Neville), Music 1 will consider that
to be a separate and unique artist...it will not separate the song from other songs by either of the
two artists.

Sound Codes
A Sound Code is a song “type” that you want to control more precisely than most other songs; song
types that you may want to “limit” in some way. For example, if you have a code named “Disco”,
you can prevent Disco-to-Disco segues, you can limit the number of Disco songs that play in an
hour, you can prevent any Disco songs from playing next to songs of other specific Sound Code
types. Some Adult Contemporary stations might want to insure that “rock” songs do not get played
in the morning. Urban stations might want to prevent more than two “gangsta” songs from playing
in a run. Country music stations
might want to limit the number of
“heartbreak” songs that can be
played in a certain hour.
Remember: Most songs in your
library will NOT require a Sound
Code; sound codes are used for
types of songs that are a ‘minority’
of your total library.
Sound Code names are defined in
System Parameters. Type your
Code name into each box that you will use. After you’ve named your codes, click the Colors tab
and assign a color for each code. Later, you can define a clock “view” in your scheduling sceen
which will show the Song Codes in color on a completed music log.

Total Plays appear on the General view of each Song Card. Total Plays will tell you how many times
the song has played since you added it to your
library. Click the History tab on a Song Card
and see every Category the song has been in,
when it was moved into each rotation group and
how many times it played in each one.
You can also have these statistics printed whenever
you create Song Reports.
Buttons At the bottom of the Song Window are
several buttons. The OK button
closes the Song Card, saving any
changes you’ve made to the Card.
Cancel puts the Card away
exactly as it was when you opened it, without saving any alterations. Click New and Music 1 will
first SAVE the song that is being edited then give you a new, blank Song Card. Delete will remove
the song from the current Category. However, it won’t delete the song card entirely. Music 1 has
a fail-safe system to prevent accidentally deleting a Song Card. When you delete a song card, it
will be placed in the (deleted songs) list. To completely delete any song card, you have to open
the (deleted songs) list and delete from there.

17
In the bottom right corner of the Song Card screen are four arrows. The arrows on the outside take
you to either the Top or Bottom card in the stack. The two arrows in the middle move you Up or
Down one card in the stack.

Hours Tab
This grid is used to prevent a song from scheduling in
selected hours. This process is called “dayparting”
or “hour restricting.” The colored hours are hours
where the track may not be played. Select or
deselect individual hours by clicking on them.
Double-click on a day part name to select or
deselect all the hours of that day part.

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Defining Day Parts
DayParts are “segments” of the day. They are
useful for enabling one-click restrictions of
songs from specific hours on each, or all, of
the seven days of the week.
You can define up to ten day parts, though
typically in the US only five are used those
being the five that correspond with the radio
ratings segments of Morning Drivetime (6 to
10) Midday (10-3, Afternoon Drivetime (3 to
7), Evening (7 to 12) and Overnight.
To define or create Dayparts, click on the
Formats menu, then on Edit Day Parts. At
the bottom of the screen you see
"Names/Colors" and ten colored squares. Double-click in the empty space to the right of a black
square and you
will get a field
where you can
type in the 'name' of the day part. Next, click on the black square next to the field you have just
named, the color palette will appear and you can select a specific color for the day part.
Now, click on the ‘day part name’ you’ve just created one time...it will appear underlined.
When the day part name is underlined, click in any of the 168 slots for the hours of the week and that
hour will become part of the selected day part, and it will have the color of that day part.
Just as on the Hours tab, you can drag and drop a “day” name on top of another day to copy all the
hour selections from the first day to the second.

Daypart “Lightly”
We strongly advise that you not daypart or hour-restrict a large percentage of songs within an
individual Category. As a general rule: if more than 10% of the songs in a single category are to
be restricted from playing in certain hours, it is generally more efficient to create a special
category for those songs and then install that Category only into Hour Clocks which will not be
formatted in the restricted hours.
For example, if you had a “Gold” Category with 200 songs in it and you had 50 or more of the songs
which you wanted to play only in Afternoon and Evening hours, it would be best to create an
individual Category group for those songs and put that Category onto Format Clocks which were
only used in those hours.

19
Rotation Chart
This chart shows the hours where a song
has been scheduled over a two-week
period of time. When the “style” is set to
“Song + Artist1, the displays where “this”
song has played with dark blue boxes
and where other songs by the artist
have been played in light blue boxes.
When first opened, a Rotation grid will show
the previous two weeks from the date of
the most recently saved music log. To
see earlier time spans, change the End
Date field.
End Date You can select an end date up to
15 weeks before the last day scheduled.
When you click on a date, Music 1 loads
the schedules needed to display the
chart. When you click to select and highlight a date in the date field, you may then use the Up and
Down arrows on your keyboard to quickly move forward and backward in time.
Style changes the criteria for the display. “Song” will show only where this one song has scheduled.
Song + Artist 1 shows where this song and any others by the same artist have schedules. Song +
Artists displays where all songs by both Artist 1 and Artist 2 have been scheduled.
Music 1 needs all of your music logs to read in order to show you this information. Do not delete the
music logs in your Log Directory. The saved music log files are very small and can remain in the
directory for months or years without creating a space problem on your hard disk. When you
want, you can delete many old log files at once by doing so within the Music 1 Logs directory
within Windows itself.

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Artists
Music 1 creates and uses a master artist list.
Artist names are added anytime you add a
song card and type the new artist name into it.
To see the list, click the View menu, then
Artists. The Artists are listed in Alphabetical
order. In the column on the right, you will see
any other Artist that is associated with the
artist as its “Group”. In the example, the
Eurythmics is associated with Annie Lennox.
So, during scheduling, Music 1 will separate
solo songs by Annie from songs she recorded
as a member of The Eurythmics.
Artists can be added to this database only by
adding a song by that artist to the library.
When you are adding a song by an artist that is not already entered into M1, it will prompt you
(from the song card window) to allow you to set the Gender and Separation for the new artist.
From the Artists window, you can double click on any artist and see the Artist window.
Since an artist name is used to prevent songs by the artist from playing too close together, it is
important that the artist name be precisely the same on all songs by that artist. For example, if
someone accidentally typed in Paul MacCartney”, M1
would see that as a different artist than
“Paul McCartney”. Music 1 helps you avoid mistakes
with Artist names. When you type an Artist name on
the Song Window, Music 1 checks the file. If the
spelling is not in the file, you will be alerted and
asked if you want to “Create A New Artist”. If you
know the artist is already in your library, then it’s a
simple misspelling. You can scroll down the Artist list and click the correct spelling into the Song
Window Artist field.
Correcting Artist Names: If you spot an Artist entered twice, the second time with a misspelling,
open the Window of the misspelled name and correct it. M1 will then alert you that another Artist
of the (corrected) name already exists and ask if you want to delete this (wrongly entered) artist.
Click OK and all songs that contain the misspelling will be updated to the correct one.
When entering a new artist, type the artist’s name as you want it to appear on your music logs; first
name first. Then tab into the Alphabetical Spelling field and click the Last Name>First button a
couple of times. You’ll see the first and last names switch back and forth. This is for sorting and
printing lists of songs and rotation groups. For example, if you put the Alphabetical Spelling as
“Paul McCartney”, when you do a library-print, he’ll be alphabetized in the P’s. If you set it for
“McCartney, Paul”, he’ll be sorted into the M’s. In either case, his name will always be printed as
Paul McCartney, as it appears in the Name field.
For most singers, the Group field will be left blank. Use the Group field if an artist is to be always
associated with another artist or group. In the McCartney example, “Beatles” is entered in the
Group field. During scheduling, songs by McCartney will be separated from other songs by him,
and all songs by the Beatles, too. When a Group association is entered, you’ll see it in the Artists
list. The associated Group (or artist) will appear in the Group column after the Artist name.

21
If you associate McCartney with the Beatles and also associate John Lennon with the Beatles, then
solo songs by each artist will be separated properly from songs by the Beatles and also from the
songs of the other artist, as well. Songs by Lennon will be separated from songs by McCartney.
The first time you enter a new artists’ name, click the proper Gender into the field, then in the future
every time you enter a new song by that artist, the gender will be automatically entered on the
song window. You can scroll through your artists by clicking on the ‘forward’ and ‘backward’
arrows on the artist window.

Artist Separation

Each artist can have a specific “separation” time, that is, the minimum amount of time between plays
of another song by the same artist. In
the example in the image, Music 1 will
insure that songs by Phil Collins are
separated by at least one hour from
other songs of his and from songs by
Genesis, as well. Separations can be
set individually. Or, you can set a
“default” separation time for all the
artists in your library.
To set a Default Artist Separation, view the Artist list, open the Edit menu and select the Set
Separations command. Enter the time you
choose. Then click Update Artists. Tip: Set
Artist Separations at one hour, initially. Run
Music 1 that way for a while and observe your
flow. You may be satisfied with it. Later, if
needed, you can make adjustments. Artists
with lots of songs in your library might need a
45-minute separation. Singers with only a few songs might be separated by 1:30 or longer. The
maximum artist separation time is two hours.

Splitting A Double Artist

If you discover two artists that were entered as one,
you can split the artist into two. All songs having
the original artist will then be updated to have the
two artists that the original artist was split into.
Click to select the double-artist name on the
Artists list, then open the File menu and select
Split Artist. If the two artists that you want the
artist split into do not appear as New Artist 1 and
New Artist 2, do one or both of the following:
Highlight the text in Name coming between the two artist names, and click on Split At Marker. In this
example, if Music 1 hadn’t properly split this double artist, we would highlight the “&”, then click
Split At Marker.
Type in or edit the two artist names you want the artist split into in the Name field inside the New Artist
1 and New Artist 2 box. If one of the artists already exists, you can also type in nothing, or part of
a name, and drop down the Name list to see all artists or those matching the name (or part of a
name) you typed in. For example, if you type in “c”, you will see every artist whose first or last

22
 name begins with “c”, such as “Eric Clapton”.
if either of the New Artist 1 or New Artist 2 names doesn’t exist, you must click the corresponding
Create button to create the artist before the OK button will be enabled. When you are done, click
OK to split the double artist.

Non-Music Tracks
Non-Music Categories are used to manage and
schedule anything and everything that is ‘not’
music; jingles, voice tracks, station ID’s,
bumpers, drops, promos, long-form
programming, etc. Cards for Non-music items
look similar to Music cards but do not include
such data as Tempo, Gender, Intro and Sound
Codes.
Each Non-Music category must have at least one
Card in it. Many Non-music categories will have
only one card. Some will have many cards.
Most non-music card must have data in at least
three fields, Title, Length and Machine Loc.
The only time a non-music card will not require Machine Loc data is when it is being used as a simple
place-maker to fill a clock. For example, if you have a 10 minute “News” program that is
broadcast live, you may create a News Category with a Card that has “News” in the title and 10
minutes in the Length field. This category can then be placed onto a format clock, giving it a 10
minute clock-slice so the balance of the recorded programming content in the hour will appear
position properly in the hour.
The Notes field is for data that you may want to appear beneath the Unit on a printed music log
and/or automation log. The Command field is used to include specific commands to an
automation system (such things as Time-update and Fade or Stop commands, for example.)
When used, this is usually a cue character, or the text of an automation system macro.
Rank The rank position of this track in its category. The rank cannot be changed from this window.
To change the rank, click on the track in the Category window, then click on the Up and Dn
buttons.

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Auto-Numbered Tracks
Auto numbering is used to number and schedule daily voice
tracking. If one or more of your air shifts is prerecorded
by your announcers and made to sound real-time, with
song intros, backsells and other talk segments, you can
have M1 automatically number the tracks and schedule
the proper voice tracks in the proper positions. To do
this, you must define the numbering template within M1
so it corresponds with the numbering system of your
automation system.
Click the Auto Number box and the card will display six
‘definition’ fields used to automatically number daily
voice tracking units according the parameters used by a
digital automation system.
Using the definition dislayed in this example, M1 would create track to be included in the log file it
produces for the automation unit this way: The first two voice tracks in the Midnight hour would be
written this way: Sat-0001; Sat-0002. Units in the 1pm hour would be written this way: Sat-1301,
Sat-1302
All known combinations or numbering designs used by broadcast automation units can be duplicated
with these six fields. The field data selections are as follows:
Blank The field is not used. If all the fields are blank, then the Machine Loc is blank.
Literal The text in the box to the right is the value of this field.
Year 1999-2030 The year of the schedule as a four-digit number.
Year 00-99 The year of the schedule as a two-digit number. 03 means the year 2003.
Month 01-12 The month of the schedule as a two-digit number. May would be 05.
Weekday Sun-Sat The weekday of the schedule as a three-letter abbreviation. All letters are
capitals, so Thursday appears as THU.
Weekday Su-Sa The weekday of the schedule as a two-letter abbreviation. All letters are capitals, so
Thursday appears as TH.
Weekday 1-7 The weekday as a single-digit number. Tuesday, for example, appears as 3.
Weekday 01-07 The weekday as a two-digit number. Tuesday, for example, appears as 03.
Day 01-31 The day of the month as a two-digit number.
Hour 00-23 The hour of the day in military time.
Track #### in day The position of the track in the day’s log, starting with the four digit number
entered in the box to the right. For example, if 2020 is entered in the box to the right, then the first
track in the day will have the number 2020, and the third will have the number 2022.
Track ### in day The position of the track in the day’s log as a three-digit number. For example, the
third auto-numbered track in the log will have the number 003. Track ## in day Shows the position
as a two-digit number. For example, the third auto-numbered track in the log will have the number
03.
Track ## in hour The position of the track in the hour as a two-digit number. For example, the third

24
 auto-numbered track in the hour will have the number 03.
Track # in hour The position of the track in the hour as a single-digit number. For example, the third
auto-numbered track in the hour will have the number 3.

Hours Tab
This is where you may restrict the hours where the track may
be played. If Restrict is selected, then the selected hours
are hours where the track may not be played. If Allow is
selected, then the selected hours are the only hours where
the track may be played. Select/deselect individual hours
by clicking on them. Double-click on a day part name to
select/deselect all the hours of that day part. Drag and drop
a day name (at the top of each column of hours) onto
another day to copy all the hour selections from the first day
to the second.

Creating Format Clocks

Before you can create a Format Clock, you must first create the Categories you’ll need. Each
Category must contain at least one track or card. If you happen have a Category which does not
have a Card in it, of the one card it contains has not “length” entered, then when the category is
placed on the clock, the item will have no pie-slice size.
To create a new clock, from the opening gray screen in M1, open the
Formats>Clocks menu, then File>New and name the clock. You’ll first
be looking at a mostly ‘empty’ screen.
Click on the music notes icon in the bottom left corner and the Add Format
Clock Item window will appear.
Select whether you want a Music or Non-Music category. The “Special”
unit is used to add ‘spot breaks’ with which M1 will either import a
commercial/advertising schedule or else place a spot break marker into
the completed automation log files. Select the category name you
want, click OK and it will appear on the Clock window as a pie slice.
Double-clicking on a Category name will also place it onto the Format
clock.
When you’ve added as many units as necessary, click Cancel to close the
Add Format Clock Item window.
Use the mouse to drag the pie slices around the format clock to a different
position. To do that, place the mouse-pointer over a Category or Stop Set Name, press and hold
the left mouse button, then drag the Category Name over (on top of) another Category name. With
that Category name ‘highlighted’, release the button and the Category you are dragging will be
inserted (moved) to the new position.
To delete something from the clock, drag it to the trash can icon, or right-click on the item name
and select Cut.
To change the color a Category slice will have on the clocks, click on the category name to select
it, then open the Edit>Category color menu at the top of the screen.
Print a Clock: With the Clock displayed, open the file menu and select Print. When you print a

25
 clock, on the page beneath it will be a grid showing you every hour in the week where that clock is
used in your Default Day Formats.

Clock Item Properties Window

There are three different kinds of clock items.
The Item Properties window allows you to
change the type of a clock item, and set all
parameters used by that item type. To
view the Item Properties window,
right-click on a clock item label and click
Properties. When viewing the clock in Log
mode, double-click on an item then click
on Properties. The three clock item types
are:
Song From Rotation This is the most
common kind of item which picks a song from a music category for the slot on the clock.
Non-song From Rotation This picks a non-music track from a non-music category.
Spot Break This is used either to import spots from an external traffic log, or to put a spot
marker/command into the log file M1 makes for an automation system, enabling that unit to
recognize the ‘merge points’ when it does a merge of the music log and the commercial log files.
When a Spot Break item is added to a clock, the Length field is used to give the resulting format
pie-slice an appropriate size. Typically, it might be set for 3 or 4 minutes. If commercials are
imported into M1, then after the merge is done, these format slices adjust to the amount of
commercial content that is imported into them. So, if the :10 break in the 7am hour is set for a
‘nominal’ length of 3:00 and the commercials scheduled for that slot on Monday are just 90
seconds, then the format slice will decrease in size. If the :10 break on Friday has four minutes
worth of advertising content, the pie-slice will increase proportionately.
You can change one item time to a different one. For example, if you have a Music category at 10
past the hour, you can change the slot on the clock to be a Non-Music category. You can change
the Category, as well. For example, if the Category at 10 past the hour is your “Category A”, you
can change it to “Category B” in the Clock Item Properties window.
INominal Start Time For a spot break item, this is the start time that is used to associate spots in the
traffic log with each Spot Break item. This time is relative to the top of the hour in which it
appears.
If you are going to import your advertising schedule into M1, then you must add Spot Break items to
each clock that have Nominal Start times that correspond to the formatting of the Traffic/Advert
scheduling software. Thus, if your advertising scheduler is formatted for four commercial breaks
in the hour, one each at :10, :20, :40 and :50, then you’ll need to add four Spot Break units to the
M1 clock and give each one the proper nominal start time. Nominal Start Times are entered as
MM:SS (minutes and seconds). So, the break at 10 past the hour will appear in the box as:
10:00. (you do not enter the colons ( : ) in M1 time fields, enter numbers only. If you enter: 1000
, then when you tab out of the field M1 will immediately display it as: 10:00 )

Nominal Time For Merge Marker If you are not importing the commercial schedule into M1 and are
using your digital automation system to merge music and commercials, and if your automation
system needs to have a merge marker within the log file that is output by M1, then click a

26
 check-mark into the Report nominal in Automation log box. That will cause the entered
Nominal start time for the spot break item to be appear in the log file so that the automation
system can correctly associate and merge the two schedules; music and commercials. (Not all
broadcast automation systems need this function, if in doubt, talk with tech support).
The Name field is only active when Spot Break is the Item type. You may give the unit a particular
name which will be displayed on the format clocks. The name will be for appearance only and will
not be used by your automation system.
Notes is an optional field that is used only on a printed log. Any note you enter in this field can be
printed by M1 to a paper log but it will not be used by your automation system. Notes may be
entered while designing a master clock, or while scheduling. These notes will appear one time
only if you enter them while you are scheduling, or every time if you enter them into a format clock.
Log Notes are useful to give special instructions or reminders for the announcers.
Command First Here you enter any special command (usually the sync code) for the first spot in a
spot set. Command Next Here you enter a command that will be applied to every spot in a spot
set after the first.
Spot Break For Merge Example: You create a Spot Break which you name “7:20 Spots” and you
give it a nominal length of 3:00. When you add “7:20 Spots” to a format clock, it will have a
proportional 3 minute pie-slice. Before you schedule music each day, you tell Music 1 to import
the commercial log. If on one day the commercials in the break total only 2:15, then the
‘scheduled’ pie slice on the clock will decrease in size. On another day, if 4:30 worth of
commercial content is imported, the “7:20 Spots” pie slice will expand to that size. While
scheduling, you can click/select the commercial break name on the Format Clock, the spots which
are scheduled in that break will appear in the window beneath the clock. A commercial log does
not necessarily have to be imported before scheduling music. The import can be done afterwards.
If a commercial schedule changes, the commercial log can be re-imported by selecting the
Remerge Traffic command in the menu above the Music Logs view (which shows all past log file
names/dates.)
M1 allows you to fully customize the content, look and layout of your music logs. So, it can print a
‘merged’ log with all the Songs and Commercials appearing on the printed page if you want it that
way.

Clock Rules Window

Formatting and scheduling rules can be set for each
clock. Rules can be copied from one clock to
anothyer.
To set rules, open a clock then open the Edit>Rules
menu. The general idea is to set rules for things
you don’t want to happen. You tell M1 you don’t
want to schedule more than X-number of a
certain type of song in a row/run; or you don’t
want more than X-number of songs of a certain
type to be scheuled within the hour. So, most of
the boxes you see on the Rules/Repetition window will remain empty.

Repetition Rules
Run sets the maximum number of songs of a given type that can be played in a row (a run). A 2 in the

27
 Female Run box says it is okay to schedule two Female songs back-to-back, but Music 1 will not
schedule more than two in a row without stopping to ask permission. A number 1 in a Run box
says: “None of this kind of song back-to-back”. So, a 1 in the Slow/Run box means there will
never be two slow songs in a row. . In the example above, we have no limit to the total number of
Fast songs that will be allowed in the hour, but we will never have more than 3 Fast songs played
in a Run; in a row.
Hour sets the maximum number of songs of a given type that can be played in the hour. So, a 6 in
the Female Hour box says it is okay to play up to six Female songs in the hour. This does not
mean that Music 1 will schedule six Females, only that it will not schedule more than six without
asking your permission in each specific case. Tip: In most music formats, there are about twice
as many hit songs by Male singers as by Females. So, if your hour clock has 13 songs, don’t put
any rules/limits on Males and set Females for 2 in Run and 6 in the Hour. Then, most all of your
hours will be well balanced and reflective of your total library Gender mix. You can adjust rules in
the future, as needed.
Medium-Slow or Slow When this box is checked, Slow and Medium Slow songs are both counted as
the ‘same’ for the purposes of calculating the number of downtempo songs in the hour or in a run.
So, if you want no more than 3 Downtempo songs in a Run, put “3” in the Run boxes of both Slow
and Medium Slow and check this box, then M1 will include both Slow and Medium Slow songs as
it observes the rule and will prevent any combination of more than three Slow and/or Medium Slow
songs from scheduling past your maximum. The same thing applies to Medium Fast Or Fast. If
you set the rule for ‘no more than 10 Fast songs in the hour’, enter “10” in both the Fast and
Medium Fast Hour boxes and check that box, Music 1 will then allow no more than a total of 10
Fast and/or Medium Fast songs to schedule in the hour.
Maximum Hour Length Most radio programmers over-schedule each hour by a small amount. This
box sets the maximum total hour content that will be allowed. When a song to be scheduled would
result in the hour length exceeding this maximum, then a rule violation is triggered. The violation
appears simply as a length in minutes and seconds; which is the amount of time the hour would
exceed the maximum. This maximum is “soft” because you may ignore the violation, schedule the
song anyway, and save the schedule even though the hour exceeds this maximum. By default,
any new clock created with M1 will have the Hour Length Maximum set at 65 minutes, which will
read: 1:05:00. This allows Music 1 to over-schedule an hour slightly.
M1 cannot be directed to schedule “exactly” 60 minutes worth of content in an hour. The total content
will always fluctuate from hour to hour depending on the collection of songs of various lengths that
are scheduled.
The need to over-schedule is greatly reduced or even eliminated if you use Music 1 to merge the
traffic prior to beginning scheduling, as actual the spot break lengths can be calculated by Music
1. This function can be useful even if you also use your automation system to merge traffic, and
even if the traffic is not ready at the time you schedule the music. See the section on Merging
Traffic for details.
Same Song Previous Day If this is checked, then a
rule violation is triggered preventing any song from
scheduling on the Second day within the same time
frame as where it scheduled on the previous day.
With the Previous Day setting at 15 minutes, this
means if a song played yesterday at 6:15, Music 1
will not allow it to be scheduled today between 6:00
and 6:30...or 15 minutes either side of the time it

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 played yesterday. Tip: Do not set the “Same Song Previous Day” at a number larger than one
hour.
Two Run Limits Are a Violation When checked, a song that produces a run of the maximum
allowable number for two characteristics will trigger a violation. For example, if you allow a run of
2 female songs, and a run of 2 slow songs, this setting will prevent two Slow Female songs from
scheduling back-to-back

Transition Rules
These rules are used to prevent one type of song from scheduling next to another song of the same
or a different type. Transition rules can be set for Gender, Tempo and Sound Codes.
The best way to observe how this works is to move your pointer over any of the boxes. You’ll see the
song type his highlighted on the left and also at
the top of the column.
The “left” column is the “From…” field. The “top” row
is the “To…” field. On this screen, if you were to
highlight “Grunge” on the left and “New Wave” at
the top and click a check into that box, then M1
wouldn’t now allow a musical segue “from a
Grunge song into a New Wave song.” To prevent
Grunge and New Wave from schedulding next to
either other, you’d also need to put a check into
the corresponding “From New Wave to Grunge”
box.
Note that Run Rules and Transition Rules can overlap in some instances. For example, if you set
your Run Rule to allow two Females in a row, but set your Transition Rule to prevent two Female
songs from scheduling back to back, the Transition Rule would override the Run rule.

Copy Rules To Other Clocks

You can copy any or all of the rules from one
clock to another. With the first clock
displayed, open the Rules>Copy to other
Clocks menu.
Select the rules that you want to copy, select
the clocks that you want to copy the rules to,
then click Copy. After you copy rules to
another clock, you can still make
adjustments to those rules within each
clock.
You can copy all the rules from one Clock to
any or all the others. Or, you can copy
individual rules to other clocks.
Extra: Music1 can look past short stop sets to observe song run rules. Let’s say you don’t want Slow
songs to play back to back. If a Spot break is between two categories on a clock, it would be
possible for a Slow song to be scheduled before the spot break and another Slow song to be

29
 scheduled after the break.
In System Parameters, you can set the minimum
amount of time that will be allowed before M1 will
over-look the song segue rules.
For example, if you set Min Music Break on the
General tab of the System Parameters window to
three minutes and you allow only one duet in a
row, a duet will not be scheduled on both sides of
a break of less than three minutes. But, if more
than three minutes of non-music time is placed between two category slots on a clock, Music 1 will
not observe run rules ‘across’ the break, and, in this example, two duets could be scheduled on
either side of the break. The best setting for Min Music Break is the length of your “longest” typical
stop set.

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Day Formats
A day format is a template telling M1 which clock to use in each
of the hours of the day. It consists of a list of hours into
which you assign the clock of choice for each hour.
Open the Formats>Edit Day Formats menu to see them.
Most stations have three Dayformats, one for Weekdays, one for
Saturday and one for Sunday. Some stations had a specific
format for each day of the week.
To assign clocks, open a day format, double click on an hour slot
and a list of your Clocks will appear. Click to select the clock
you want to use for the selected hour and it will be assigned
to that hour.
If you do not need to schedule anything in a particular hour
(during network or live sports program, for example), then
click (not used) into the hour.

Total wall-clock hours in this day is the actual number of hours in the day for which the format will
be used. This is set at 24, except for the two days of the year in which you are going into or out of
daylight savings time−if daylight savings time is observed in your area. In the spring, on the day
when clocks are set ahead one hour, use the 23-hour format and select the hour in that day that is
to be skipped. In the U.S. this is always 2 AM. In other words, if you are told to move the clock
forward one hour at 2 AM, then the next hour after 1 AM is 3 AM, so 2AM is missing. In the fall,
use the 25-hour format and select the hour of the day that is repeated. In the U.S. this is always 1
AM. In other words, if you are told to move the time back one hour at 2 AM, then 1 AM is
repeated.

Selecting Clocks
To select a clock for an hour, just double-click on that hour
slot. The Clock seletion window will then appear.
Double-click on a clock in the list and it will be assigned
to that hour. Use the <, >, |<, and >| buttons to move
forward and backward in the hour list and select clocks
for other hours.

Partially Programmed Days

You may have some hours when you are not on the air on
some days, or on every day. The best way to schedule
such a day is to use a day format in which you assign a
clock only to hours in which you are on the air. On the
Select Clock window, an hour in which not clock has been assigned is labeled “(not used)” for
clarity. Leaving such hours unassigned helps, if you print a music log, because Music 1 will only
print hours that have a clock assigned.

Default Day Formats

Under the Formats menu, you will find the Default Day Formats item. When you select it, you will see

31
 this window.
Click on the Day field and a list of your Day Formats will
appear. Select the Day Format you want to use on
that day and it will be installed as the Default Day
Format. That means, every time you start to
schedule a music log on that day of the week, the
Day Format that appears here will be selected
automatically.
Each time you start to schedule music, when you select
the “New” command from the Music Logs window,
Music 1 will show you the Default Day Format
installed on that particular day of the week. You can
click to choose a different Day Format if you need to.

Scheduling Music
Music 1 is designed to be an
interactive scheduling tool. It
schedules all the format slots in
the day with songs which do not
violate any of your formatting
rules. When it comes to a slot
where all its choices would
violate one of your rules, it
stops, displays that hour in the
schedule, selects the slot
(pie-slice) and, at the bottom of
the window, displays the songs
in the search depth that are
currently at the top of the card
stack. After each song will
appear the rule(s) the song
would violate in that slot.
In the example shown, Music 1 has encountered a problem trying to schedule the Flavor Gold slot at
8:40am. That Category is ‘selected’ on the Format Clock (label has a yellow background). All of
the songs it has to choose from would violate one or more formatting rules. The choices at the
‘top of the card stack’ are displayed in the song choices window beneath the clock. After each
song/artist, Music 1 displays the rule(s) the song would violate in the slot. The song by No Doubt
violates the Medium Slow Run rule. The R.E.M. song violates the alternative pop run rule. Sheryl
Crow’s song has an Artist Separation problem. The display: “Artist 9:23” means there is another
song by that artist scheduled at 9:23 am. The Dave Matthew’s song has an Artist Separation
violation, and a Day Part Repetition violation; its prior play was on the day before at 5:44 pm,
which was defined as the same Day Part as the current day and hour. The last song, if scheduled
here, would have an Artist Separation and a Medium Slow Run violation.
Whenever M1 stops, you decide what to do.
Scheduling Options
There are a lot of things you can do to ‘fix’ each scheduling problem. And you can do them all very

32
 quickly using the mouse and on-screen menus. You could:
Click to Select any one of the songs in the search depth, then click Select button and it will be
scheduled in the slot, over-riding the rule.
Click the “Dig” button and bring one more song into the search depth, maybe that song won’t violate a
rule in the slot. (more about Dig below)
You could click ahead to the next available slot where the same Category is used, drop one of the
songs in there. Then another song would move up into the search depth which might fit into the
first Category slot without violating any rules.
You could drag the pie slice to another position in the hour, where it might not violate any rule.
You might decide to switch the category. To do that, point, click-and-hold and drag the Category name
from the clock over onto the Category Icon (blue notes). When you do that, the list of all your
Categories will appear. Click on another Category and it will be inserted into the Clock where the
‘dropped’ Category formerly was.
Click Song Search, find any song in any category in your library and drop it into the selected Category
slot.
On the Rules menu, Edit shows you the rules you’ve set for the clock chosen for the current hour in
this day format.
Changing the clock rules during scheduling does not change the rules on your master format clocks.
Changing the rules on an hour during scheduling will only affect that hour and any other hour
where the same clock has been assigned, and only during the rest of the current scheduling
session. The title of the scheduling window starts with the name of the clock assigned to the
current hour.

Rule Enforcements Window

You may sometimes want to tell M1 to ignore a
specific rule. With a schedule displayed on
the screen, open the Rules menu and
select Enforcements. If you remove the
check mark in the box next to one of the
rule types, that rull will not be observed for
the rest of the scheduling for this day. If
you remove the check and then click the
Save As Default button, that rule will not be
observe in any schedule in the future until
such time as you enable it again.

Scheduling Mode
Normally, you should be scheduling in the Manual mode. That way, you will personally deal with
every rule violation Music 1 encounters. You can, however, tell Music 1 to schedule the entire day
on Automatic. If you do this, the software will schedule every slot in the day without stopping to
show you rule violations. M1 will have to violate some of your scheduling rules when being run in
Automatic mode. When Music 1 encounters a situation where all songs in the search depth violate
some rules, it will schedule the “least objectionable” song according to the rules hierarchy.

33
EXAMPLE: In automatic scheduling, if Music 1 has a choice between 2 songs, one violates an Artist
Separation rule and the other violates a Tempo transition rule, Music 1 will schedule the song that
violates the Tempo rule because that rule is lower in the rule hierarchy.
Automatic Scheduling does not produce the best music flow. The most typical problem encountered
when scheduling in automatic mode is songs by Same Artist being scheduled too close together.
The second most common problem is less favorable Tempo flow. These things happen because,
in Automatic, Music 1 will absolutely schedule every slot, even when all its choices for the slot
violate some rule.
If you do schedule in Automatic Mode, after the log is complete, you can switch the editor to display
the violations for each scheduled track and then scroll through the hours to observe the violations
that were scheduled. You can then decide which adjustments need to be made.

Auto Jump
This is an important feature for it can speed up your scheduling sessions while maintaining song
rotation consistency. If, when attempting to schedule a clock item, all songs within the search
depth of the category to be scheduled violate one or more format rules, then Music 1 can jump
ahead to the next clock item having the same category, schedule a song there (if any song in the
search depth violates no formatting rules for that clock item), then return to the original item and
check to see if there is now a song within the search depth that does not violate a format rule. If
there is, then Music 1 schedules the item and continues. If there isn’t, then Music 1 undoes the
scheduling of the item it jumped to and continues. Jumping works because when a song is
scheduled from a category, new songs often move into the search depth; in other words, the
category rotates. Music 1 can jump ahead up to 9 times when attempting to schedule each clock
item. The Auto Jump number is the maximum number of jumps you want to allow. Auto-Jump
only looks at items having the same category as the original item being scheduled. If you set
Auto-Jump at 3, it looks at the next three items having that same category...not the next three
items in the schedule. To turn Auto-Jump off, just enter a zero for this setting.
RECOMMENDATION: Set Auto-Jump to a low number...5 or less.
Auto-Jump is restricted somewhat whenever Music 1 nears the ‘bottom’ of a category. For an
explanation, see the section on The Shrinking Search Depth.

Pause During Scheduling

If you want the scheduler to stop before it begins scheduling a particular category, then select that
category in the Pause drop-down list. When the scheduler stops it will display this window again.
To schedule past the selected category, select another category, or cancel pausing by selecting
the blank item at the top of the drop-down list.
How “Pause” might be used: you schedule your Current-music categories in Manual mode. You
‘pause’ after your final Current Category has been scheduled, then you switch to Automatic mode
to allow Music 1 to schedule the Oldies Categories without interaction with you.

Rules Hierarchy
When scheduling in “Automatic” mode, Music 1 will ‘break’ your formatting rules when it encounters a
slot on a clock where all the songs in the search depth violate a formatting rule. It will select a
song for the slot based on the Rules Hierarchy that appears below. The #1 rule is “Machine
Separation”...that is the ‘last’ rule which would be ignored. So, for example if, during automatic
scheduling, Music 1 encountered a slot where it had only two song choices and one song would
violate a Daypart rule and the other would violate the Artist Separation rule in the slot, Music 1

34
 would select the song which violated the Daypart rule.

Rules: First Priority to Last

1) Machine Separation
2) Hour (daypart) Restriction
3) Overplay
4) Title Separation
5) Artist Separation
6) Song-Previous Day
7) Sound Code Transition
8) Gender Transition
9) Tempo Transition
10) Gender Run
11) Tempo Run
12) Sound Code Run
13) Double Run Maximum
14) Gender Maximum
15) Tempo Maximum
16) Sound Code Maximum
We do have users who prefer the automatic mode because of its speed. The entire log will be
scheduled very quickly. Those stations are, primarily, ones with very large music libraries and
very ‘loose’ formatting rules.
However, again our reminder: We do not recommend scheduling music in automatic mode. If you
schedule this way, you will need to carefully check and edit your music schedule.

35
Scheduling Screen Buttons
At the bottom of the scheduling screen are several command buttons. Search to find any song in your
database and manually schedule it in the selected slot on the clock. Flip can be applied to any
song in the Search Depth. This ‘flips’ past the song, basically passing it and moving it to the back
of the card stack. You can also Flip a song that is already scheduled on the clock by selecting it,
clicking
the Flip
button.
Flip is
a
two-click command, to prevent accidental flipping. The first time you click the button, it will change
to an OK button, click once more and the selected song will flip back into its rank order in the card
stack.
Select any song, click View and see the song card window, which includes a graph showing where
the selected song has played for the last two weeks. You can also choose to see where any
songs by the artist have played.
The search depth window allows you to see the five songs at the top of the search depth. You can
scroll down to see others, or you can click the “Expand” button (with this image: <->), which lets
you view the entire search depth on the window.
At the bottom of the scheduling screen, you see that the total number of Format Clock “slices” that
have scheduled on this day, the total amount of content (scheduled tracks + Spot Sets) which
have scheduled in this hour and below that the total amount of content scheduled for the entire
day.

How Rule Violations Are Displayed

During scheduling, whenever Music 1 stops to show you a scheduling problem to resolve, the rule or
rules that each song would violate in the selected slot appear following the song and artist name in
the Search Depth.
Artist

followed by a time, (like this: Artist 11:06) indicates another song by that artist has already been
scheduled and scheduling the song in the slot would violate your separation rule. In this example,
another song by Creed has been scheduled at 1:00 and scheduling “Higher” in the selected slot
on the clock would have it violating the Artist separation rule for Creed.
After the song by Dido, we see a violation for Artist separation and “Female” which indicates that the
maximum number of female songs allow in the hour has already been scheduled.
The song by Sting shows the Sound Code names of “Eighties” and “AC” which this music director has
created and assigned to “Desert Rose”. The song, if scheduled in this hour, would exceed the
maximum number of songs with those sound codes allowed in the hour.
Other Common Rule Violation Displays
If you see: Female>Duet , it means you have a rule prohibiting a Female to Duet segue.
If you see: (Sound Code Name) Run, it means the song cannot be scheduled because it would

36
 violate your run about how many songs with that sound code can be scheduled in a row.
If you see: Title Artist 1:13 , it means that, if scheduled, the song would exceed your
maximum amount of content for the hour by a minute and 13 seconds.
If you see: Title Artist Daypart, it means you’ve restricted the song from scheduling in this hour
of the day.
if you see: Title Artist PrevDay, it means this song scheduled too near this same time yesterday.
All the rule violations are displayed with short abbreviations which you will learn as you begin to work
with M1.

Song Information Line

As you are scheduling, a Song Information Line will appear as a gray colored field beneath the trash
can icon and above the song choices window. This line will give you additional information about
the song that is selected in the choices list, or one that is scheduled on the clock that you pass the
mouse pointer over. It will show whatever fields about the song that you have chosen via Options
on the Display menu.
l. p. = Last Play During scheduling, when viewing a title either in the Song Information line or in the
Search window, the “last played” time LP will appear like this: “l.p. 1:35am 11/20/98”. If no date
is shown, the last play was “today”.
This will be helpful to many, however it could be a little confusing because the ‘search’ for Last Play
begins at Midnight ‘tonight’ and looks backward. So, if a “Current” song is scheduled three times
‘today’ the first time being in the 7am hour, the second time being at 1pm and the last time being
in the 9pm hour, if you click on the song at 1pm, it’s ‘last play’ will show the 9pm play. That is the
last play today.
In the case where you want to see the rotation placement of a song which may be scheduled more
the one
time on the
day your
are
currently
scheduling, click to View the Song Card, then click Rotation Chart and you’ll see it’s full rotation
placement for every day (including this one) over the last two weeks.

37
Search Depth Dig
During scheduling, whenever Music 1 stops to display a scheduling problem, if you want to, you can
dig deeper into the search depth by clicking the plus (+) button beneath the song choices window
at the bottom of the screen. In the example shown, we have clicked the “+” once to dig down one
song.
Each time
you
click
the +
button,
one more song will appear in the search depth window. What is happening is: you are adding one
more song to the search depth each time. So, if your search depth is 5, when you click the +
button the search depth will be 6.
When you add (dig) a song to the search depth, the order of the songs in the card stack may change.
If the song you add to the list will not violate any formatting rules in the selected format clock slot,
it will automatically appear at the top of the search depth/card stack, above songs that do violate
rules.
There is a restriction to digging....you can only dig to the “bottom” of a Category. So, for example, if
there are only three songs remaining to be scheduled in a Category and three songs are showing
in the search depth, the + button will be gray and will not be active. Example: If there are 10
songs in the Category and your search depth is 3, and if three songs are showing in the search
depth window, and if those three songs happen to have ‘rank’ positions 1-2-and-3 in the Category,
you can then ‘dig’ 7 times. But if the songs showing in the search depth happened to have ‘rank’
positions 6-7-and-8, you could only dig two times. If the songs showing have rank positions
8-9-10, then you won’t be able to dig at all.

To Move A Song To A Different Hour

The 24 boxes at the top of the Scheduling screen, just under the menus represent the 24 hours of the
day. On the left, (in blue) are the AM hours; on the right (in yellow) are the PM hours. To move a
song to a different
hour, position the
pointer over the
Song Title. Press
and hold the mouse button. The pointer will change to the ‘music notes’ icon. Drag it up and over
the box representing the hour where you want the song to be. The hour-box will turn red.
Release the button. You’ll still be looking at your current hour, so click on the hour-box one more
time and the clock for that hour will appear. The song you moved will be pasted onto the end of
that hour. If the move resulted in more than 60 minutes of content in the hour, the moved song will
appear on the left side of the screen. You can now drag the moved song to the position in the
hour where you want it to play.

38
Song Search During Scheduling
As you schedule, you can Search the
library for other songs, view the
‘found song set’ in numerous
ways, then select and drop any
‘found’ song onto the schedule
clock.
To Search, you must have either a
song or a Category selected on the
Clock. The selected element will
be highlighted in yellow. Click the
Search button at the bottom of the
Scheduling window and the “View
Tracks” or Search window will
appear.
You can search by Title, Artist,
Category or a group of Categories,
or another song attribute. You can
enter multiple criteria to find only songs meeting all of the criteria. The ‘Found Song’ set can be
sorted in several ways and you can have different information about the songs displayed by
selecting an attribute in the Show drop-down list.
You may either have a ‘found song’ replace the element you selected on the format clock (click the
Select button to do this), or inserted on the clock immediately after your selected element (with the
Insert button).
To Search for all songs by an artist, type part of the artists name into the Artist field. Then, tab. You
do not have to type the full artist name into the field. When you hit the tab key, Music 1 will fill in
the rest of the letters in the artist’s name. This ‘partial fill’ function also works with song titles.

Category Selection
When doing a Song Search, you can choose to search all Categories, a single Category or a range of
Categories.
Selecting Categories to search is done with the From and Through drop-down lists. All of your
Category names appear in the From list in scheduling order. To search in all categories, select the
first element in the From list, which is “(all)”. To search in one category, drop down the From list
and select the category. To search in a range of categories, drop down the From list and select
the highest priority category in the range, then drop down the Through category and select the
lowest priority category in the range.

“Sort By....” For Found-Song Set

Whenever you do a Song Search, the found-song
set can be sorted and viewed several ways.
Click the Sort By drop-down list to see the
choices. The Sort By choice will be
automatically shown when the sort is
complete. However, you can ‘view’ different
characteristics if you want. For example, you
could Sort By “Category” name and then

39
 Show “Last Play” after each song.

Advanced Search: On the Search screen, click the Advanced Criteria button and a screen will
appear allow you to narrow your search or make it more specific. M1 will search for songs which
have a specific characteristic checked. If you want to search only for Female songs, remove the
check marks from the other Gender boxes. On the Length/Date/Location tab, you can search for
songs by Chart position, songs of certain length, songs from a particular hit year and find a song
with a specific Machine Location.
“Show All” During Scheduling Song Search
If the Show All box is checked at the bottom of the Search window, all the found songs will be
displayed. If the Show All box is not checked, then only songs that are sufficiently rested, and are
not restricted from playing in the day and hour of the selected slot will be displayed.

Customizing the Scheduling View

You can design five different customized “views” of your scheduling window. The pie slices can be set
to show the Color of your Categories, or the Tempo, Gender
or Sound Code colors. You can choose the text that will be
displayed next to each format slice. You may choose Artist,
Title, Title and Artist, Sound Code name, Color or Tempo.
You can also have dual-color views on your scheduling clock
by adding a “crust”. For example, you might choose to have
the main Clock slice Color to be the Category and the Crust
Color to be the tempo. Then, if your Oldie Category had a
green color and you assigned yellow as your ‘Medium
Tempo’ color, you could look at a scheduled song and see
that it was Medium Tempo Oldie...Green slice=Oldie; Yellow
crust=Medium tempo.
In the top right hand corner of the window, just beneath the yellow 10-11-12 “hour” boxes, you see the
View Select box. With the drop-down menu there you’ll be able to select and set up to five
different customized views.
Here’s how to do it. First, work from a fully scheduled clock, with songs in all the slots. Click Style on
the Display menu. The “Schedule Window Style” window will appear. We suggest you set three
different Views and give them these names: Main, Tempo and Gender.
For the “Main” view, set the Pie color and Crust color to Category. And the Label Text as “Title &
Artist”.
For the “Tempo” style, set the Pie color to “tempo” and the other fields the same as in the Main view.
For the Gender view, set the Pie color to “gender” and Label Text to Title & Artist.
After each music log has been scheduled, you can switch to different Views, then scroll through the
hours and see your music flow with unique perspectives.

The Shrinking Search Depth

As you first begin scheduling with Music 1 you will soon notice something that appears odd. Often
during scheduling, Music 1 will show fewer songs in the Choices list at the bottom of the clock
than the Search Depth you set for the Category.

40
Here’s an example: You have a category with 30 songs in it. You’ve set the search depth at 4. That
means, when Music 1 is trying to schedule a song from the category in a particular slot, if the song
on the top of the stack doesn’t pass because of a rule violation, it’ll try the next song (#2 in the
stack). If Song #2 fails a rule, Music 1 will try #3, and so on. If all four songs at the top of the card
stack fail rules, Music 1 will stop scheduling, show you the hour in the schedule, the format
pie-slice and the four songs in the search depth, each followed by text showing you the rule(s)
each song would violate in the selected slot. You make your choice and continue with scheduling.
But sometimes when Music 1 stops for rule violations, you will see less than four songs in the
search depth for this category.
The reason this happens is: Every song in a Category must be either played or manually “flipped”
before Music 1 will move back to the top of the Category “card stack’. So, when you get to the
bottom of the card stack, if there are only two songs remaining to be scheduled in this pass
through the category, then two songs is all you will see. After the two have been either scheduled
or flipped, Music 1 goes back to the top of the card stack and you’ll see the proper search depth
once again.
This function insures that all of your songs get played unless you, yourself decide to flip past them; it
is the essential feature that guarantees the rotations you get are very close to those predicted by
the Average Turnover window.

System Parameters Window

Find this screen in the Music 1 Options menu.
Passwords are optional and not required unless you are using M1 on a network in which you access it
from more than one computer (called: Multi-User mode). The ‘view’ password allows the library to
be opened, viewed and searched; reports and saved music logs can be printed but the library
can’t be altered in any way when opened with a “view” password.
Song Ending changes the way the song ending is displayed on the song information line on the
scheduling window, and on the rightmost column on the Track Search window when Show is set
to Runtime. With Cold/Fade selected, the ending appears as Cold or Fade, with Secs selected,
the ending appears as the Outro setting for the song: two digits preceded by a colon “:”.
Date Format will change the format of any dates that will print on your music logs and reports. It can
appear as: January 15 2009 or 15 January 2009.
Time Format will change the format of any times shown on logs, reports, and anywhere on the Music
1 screen. 24 Hour shows hours in military format (0 through 23). 12 Hour shows them in
conventional format (12 am through 11 pm). On
the Scheduling window, the hour boxes at the top
of the screen will be displayed according to this
selection. So, if you select the 24 Hour setting,
on the scheduling window, 1pm will appear as
hour: 13
Frame Size is used by some music video users. The
sitting is not activated unless you set the timing
boxes on M1 song cards to “frames” instead of
HH:MM:SS
Min Music Break See the section under “Enforcing

41
 Run Rules Across Breaks”.
Log Directory is where your music log files will be saved. Logs are most often saved in a
sub-directory of the music1 directory. If you simply enter “logs” in the field (as is seen on the
example), then Music 1 will automatically create a subdirectory when you first open the Music
Logs menu. If you are scheduling music for two or more stations, you will need to have separate
Logs Directories for each station. You will need to create a different Log sub-Directory in your
Music 1 directory with a different name for each station. Any name will work. So, the Log
directory for your second station could be: logs2. Or, you might name your logs directories
something like: “wabclogs” and “wmca logs”
Report Directory is where any reports or exports you create in Music 1 are saved.

Naming Sound Codes

The names you enter in any of the eight Sound Code
fields on the System Parameters window will appear
on your Song Cards, and anywhere else sound
code names are shown.
Gender Names can be changed, if needed. Some
religious format stations might change “Duets” to
“Choir”, for example.
Content and Reporting fields are used in nations
which require a percentage of daily music content to
be

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Colors Tab
On this window, you choose the colors that
will appear on your Format Clocks for the
individual characteristics. Click on the
color box next to a characteristic and the
Color palatte will appear, then click to
select the color of choice.

Automation Tab
Music 1 can produce log files for any digital
automation system or music player. Exports for all of the major broadcast automation systems are
built in, and you only need to select the
name of the system your station uses in
the Format field. In the Folder field,
enter the path to the folder on your
computer or network where you want the
daily music log file to be saved.
When you complete each schedule and
save it, Music 1 will automatically
generate a music log file in the structure
required by your automation system.
There are several different exports for
some automation companies. For
example, Broadcast Electronics makes
different units and we have four exports
for AudioVault products. You should
contact M1 Tech support to determine
which export is the one for your system. Also, a Custom Log File can be created. If you need a
specific kind of log file, contact M1 Tech support for assistance.
Put spots in log If you import your advertising schedule into M1 and want it to generate a ‘merged’
log file (music and commercials in one file) for the automation system, put a check mark in this
box. (Some stations import commercials into M1 for the purpose of timing the content of the hours
more accurately, but then allow the automation system to do the final merge of commercials and
music, getting a music-only file from M1.)
Require Machine Loc or Command When this box is checked, the automation log file produced by
M1 will not include units which have neither Machine Loc or Command data. Some stations, for
example, create categories/cards that are used only for display on the clocks. For example, a

43
 station might have a 10 minute News segment which is broadcast live, not recorded. The station
can create a 10 minute unit to put on the clock so the hour will look “normal” as they schedule
music, but the ‘open’ 10 minute slot does not contain anything that needs to be in the automation
log file.
Date Format selects the format that date fields will be printed in music logs and reports. Dates can be
directed to print as: mmddyy or ddmmyyyy, for example.
Media Protection is used only by automation system
which are CD player-based. It can present songs
on the same disc or same CD jukebox from being
scheduled back-to-back, thus eliminating ‘dead air’
as songs que up.
Chain Command is used with custom automation log
designs give directions to an automation unit
about how and when switch from one log to the
next at the start of a new day.
Parameters settings can be altered, as needed, to
change command characters in an automation log
file.

Traffic Tab
If you’re going go import your commercial
advertising schedule into M1, then you’ll use
this window to either select the name of the
traffic system you use or to design a “custom”
import to correspond with your traffic log file
structure.
Open the Format selection field and select the
name of your traffic software. M1 may have
more than one template import for some traffic schedulers requiring some testing to select the
correct one for your file. Double-click in the Path field, then negotiate to the directory on your
network or computer where the daily traffic log files will be found. Click the Browse button to
locate a typical Traffic log file. When you’ve selected one, the commercial schedule will appear in
a window just below this one. Click to select one of the commercial entries and the data for that
spot will appear in the blue fields. Look to see that the Start time, Runtime, Location and
Advertiser fields appear properly in the blue fields. If not, you may need to custom-create the log
file import design. Contact M1 Tech support for assistance.

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Music Log Design
You can custom-design the layout and appearance of
your printed music logs and you can have different
log designs. The process is simple but it is easier
to learn by watching the instructional video about it
on the Music 1 CD or website.
You select the individual fields that you want o print on
the log, then assign the placement of the field on
the page.
To design your log, Click to open the Music Logs
window. With your log dates showing, open the
Options>Edit Log Formats menu. Some log file
designs will probably be there already.
Double-click on a template name to open it. Or
open the File>New menu to create a new one.
You will specific the layout for the Music items, the
Non-music (Stop Set) items and, if you are importing commercials into M1 and want to print one,
merged paper log which will include both music and commercials, you will specify the way M1 is to
print Commercial (Com Spot).
Music 1 can print four lines of information for each scheduled song and for each non-music unit and
for commercials. Line One and Line Two are for the primary Song and StopSet information. The
next two lines are for Song Notes and Log Notes. The settings for these last two are set in the
box-areas in the lower right corner of the window.
The layout parameters for Songs, StopSets and Commercials must be set separately. You are not
required to have two lines per song or StopSet. If you leave Line 2 empty, only the elements
you’ve placed on Line 1 will print; with Song and Log Notes beneath it.
Song Notes contains the information from the “Notes” field on your Song Cards or StopSet Cards.
Log Notes are the personal one-time memos and reminders you add to a log as you do your
scheduling.
To design a new log print takes some experimentation. Here are the basics.
∙ Click to select either Song or StopSet button (bottom of screen). Songs and Stopsets can have
different designs. Both can have either one or two lines.
∙Click inside the Line 1 box, near the top of the box to “select” an area in the Line 1 “Fields”
window (it will be dark area across the top of the empty box).
∙When a blank field is selected in the Line 1 box, the Field “Add” button will be activated on the
right side of the screen. The drop down menu after the Add button has a list of all of the
characteristics and elements of your Song Cards and/or Stopsets. Scroll down and select
characterist/field you want to place on the music log, then click the Add button.
∙The Item you selected is added to the Fields window on the left side of the screen. You can then
select and add the next item you want to appear on the music log. When all of the items you want
on that line are added to Fields, set them in the order you want the fields to print across the page.
In the example, Line One will include Start Time, Title, Artist and Runtime for each record. These
four fields will be printed in this order across the page. If you should want the Artist to be printed
in the column before the Title, select either field and use the < or > buttons at the top of the

45
 screen to move the field up or down (to the left or right on the printed page).
∙Next, you must specify exactly where on the page you want each of the items/fields to print. This
is done by 1) clicking to select the field, then 2) entering a number in the Column field. This is
essentially like installing a tab setting on a
typewriter. So, if your song Title begins printing on
column 10, each title will be ‘indented’ ten spaces
from the left column of the page. If your Artist
name is set for column 40, each name will begin
printing 40 spaces across the page.
Note About Columns: Dot-matrix or ASCII printers
have 80 columns...meaning a maximum of 80
“characters” can fit on a single line. Inkjet and
laser printers will accept a variable of 100 or even
120 characters.
∙When any Field in the Line 1 or Line 2 boxes is
selected, you can select either Bold or Italic font
styles for that item. With color printers, you can
also select the Color you want the characters of
the field to have on the printed page by clicking
the color square.
∙Some song characteristics allow for a selection of Styles. When you add “Ending” to a log print,
you can have it print as “Cold (or) Fade”....as “C (or) F”. Or, if you are using the “seconds” option
for song endings, you can have the “seconds” print.
Gender can print as Male/Female/Duet/Instrumental, or as a single character: M/F/D/I.
Start Time can print as “mm” (Minutes); as “:mm” (minutes with colon); as “mm:ss” (minutes and
seconds); as “hh:mm:ss” (hours:minutes:seconds).
Tempo can print as Slow/Medium/Fast; or as a single character : S/M/F
The Style box will be activated whenever log elements that allow for a style change are selected in
the Fields window.
The Literal field is a special-use field. When you first add a Literal field to your print items, it will
appear as four dots. Those dots are actually quotation marks. Select those dots, then type
something into the Text field. You will see that what you type will appear between the quotation
marks. That Literal field will print on the Music Log.
How can this be used? You might use a line of asterisks (*********) and have it print directly before a
certain item on your music log to highlight the item to focus your announcer’s attention on it.
Often this is done to highlight Stop Sets or other “break” positions. On the printed log it would look
this way: *****Weather Break *****
In the Notes and Log Notes fields, you can chose whether or not to have these fields print on your
music log; a check mark in the box means to print. You can choose Font styles (bold and/or italics)
as well.
Test your layout: When you have designed a layout, click the Test button and select a single hour.
Click the Print button and Music 1 will print out that one page. You can look at it and make
adjustments as necessary.

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Default Log Formats
After you have created a Log Format, if you want that log to be used by default whenever you print a
log, you must install it as the Default log.
From the Music Logs menu, select Options. A list of your Log formats will
appear. Click to select the Log that you want to be your regular daily print
out, then click the Set button. That log name will appear in the Default
field. In the example here, “Log” is the default log.

Custom Automation Log

If a ‘custom’ log for automation interface is created for your station, you must
set that Log name as the Auto Log default by clicking on the desired
automation log format, then clicking Set inside the Auto Log box. NOTE:
very few stations will need this, so in most cases this field will be left
empty.

Song Reports Design

You can create and customize printed reports of your songs and library.
You can design “total plays” reports for specified periods of time; useful
for trade chart reporting. Reports for music licensing agencies can be
created. Your reports can be either printed to paper or exported as text
files. Text files could then be imported into other software (word
processors or databases like Excel, for example).
Song Reports are designed in the same manner as Log Formats, the
windows and functions for creating the layout are very similar.
To create and print reports, choose the Reports command from the View
menu. You’ll see the Song Report screen showing the names of
Reports you may have created or which came pre-installed with the
software. To Edit one of these reports, select the report name and open
the Edit>Edit menu. To create a new report, open the File>New menu.
After you have created one report, you will know how to create and customize others. Here’s how to
design and produce a ‘total plays in past week’ report for Currents.
Suggestion: Watch the M1 instruction video about createing reports.

47
 Creating “Weekly Plays” Report--Step By Step
1) From Songs menu, select Reports. When the Reports menu appears, click New from the File
menu.
2) Name the new report “Weekly Plays”. When the first Song Report window appears, enter “Weekly
Plays” in the Title field. Then click to select the Categories that will be included in the report. In
the example, we have selected Power Currents, New, and Medium Recurrent.
The Categories that are selected will become the default lists for this report. However, the same
report design can be used for other Categories as well. After this report is designed, in the future
when you can select any single Category or group of Categories and get a Weekly Plays report
from those.
3) Sort Tracks By... allows you to select the
order in which to arrange the songs. You
need only to select a sort element for the
first field, but you can have two sub-sorts.
For example, if you have a report which
lists all of the songs in your library, you
would probably want two ‘sort orders”.
You would set the first Sort Order to
“Artist” and the second Sort Order to
“Title”. In that case, all songs by the
Beatles would appear in the B’s after
Beatles, and all songs by the Beatles
would be sub-sorted in alphabetical order
by title.
In our example here, we want the song with
the most plays in the past week to appear at the top of the report, the song with the fewest plays
at the bottom. So, we click “Plays In Period” as the primary sort order. We click a check into the
Descend box. If the box were not checked, the song list would be sorted in reverse order.
4) Days The number you enter here determines how many days are to be included in the report. In
this case, we enter “7” because we want plays for the past week. For a monthly report, we would
enter “30”. Note: The “Days” field is not activated unless a “plays in period” field is added to the
report design.
5) The Report Type field has several options. In most cases you will leave have “Print All Songs” in
the field. “Print Song Headings” puts headers at the top of each column on your report. “Print
Statistics Only” gives a short report about the selected Categories showing percentages of
Genders, Tempos and Sound Codes within each Category. In addition, you can check Played
Tracks Only if you want to print only those songs that have played within the number of Days
selected.
Sort 1 Heading When this is checked, the first “Sort By…” field is printed as a heading line. A
heading is printed at the beginning of the report, and each time the field changes. For example, if
the first “Sort By…” field is “Artist”, then h heading will be printed at the beginning of the report,
and each time the next song to be printed has a different Artist than the previous song printed.
The heading also includes the total number of songs, and plays in the period for all songs coming
under the heading. This option is available only when the first “Sort By…” field is “Artist” or
“Category”. The Repeat Each Page option forces the heading to print at the top of each page,
even if the heading field hasn’t changed since the previous page. It is useful for very long

48
 Category prints. For example, if you are printing all the songs in a large Category, you might want
to have the Category Name print at the top of each page. Page Break For New Value will put a
page break before each heading. For example, if the report has three “Current” Categories, the
songs in each Category would begin at the top of a new page.
6) The History drop-down list has three options. In most cases, you will leave No History in the field.
Category History will print that data (as see on the Song
Cards) after each title. Rotation Chart will produce a chart, to
be printed after each song, which shows all the hours where
the song has played during the period of time specified.
7) Print Statistics Page is an option which produces total counts
and statistics for the primary song characteristics...Tempo, Gender and Sound Code. You can
check the box now to see what it will look like. In most cases, you will not want this option to be
printed.
8) Edit Song Fields Click this button to continue designing the report. On this screen, you select the
“Items” or fields you want on the report and set the positioning, font size and style for each of the
fields.
Again, this operates the same way as the Log Design does and takes a bit of experimentation. To
place a field on a report, first click once in the “Items” square on the left side of the screen. A
“blank” area will be selected. Then click the down-arrow that appears on the right side of the “add”
button...select a field from the drop-down menu, then click the Add button. When your field
appears in the Items box, click directly below it to select another blank field area. Back to the
drop-down button, select another field and add it to the Items box.
Each “song” can have two lines of
information. In most cases, you will
not use only Line 1. When you
need more information fields for the
songs in the report, you can place
the overflow of data on Line 2.
Few reports will use StopSet data,
but you can include StopSet
information in any report. And you
can make StopSet-only reports, if
needed. Stations using automation systems may sometimes need to prepare special reports for
their Stopsets and Voice Tracks.
In our Weekly Plays report, we add four units to the Fields box... Category, Artist, Title and Total
Plays.
After you have entered the Fields in your Items box, you must enter instructions for each field about
where and how to print on the page. Click to select the first field in the Line 1 Items box. Then,
enter specifications for the item on the right side of the window. If you check the Bold or Italic
boxes the field will be printed that way. If you have a Color printer, click the black Color square
and you can select a Color for the field.
The Column box tells the field where to print on the page. It works this way. A standard, dot-matrix
printer will print 80 ‘columns’ across the page. Each space or typed character is one ‘column’. In
the example here, we are having the Artist filed to begin printing at column 20...meaning 20
character spaces across from the left margin of the page.

49
The Margin box allows some spacing, where needed between fields. For example, if you had song
Titles printing beginning at Column 20 and Artists printing on Column 40, that would allow 20
characters for each Title. A song title which was 25 characters in length would run into and over
the start of the Artist name. To prevent this, enter a number in the Margin box and that number of
blank spaces will be inserted before the start of the next field. So, with number 2, entered in the
box, the Title would be ‘truncated’ at column 38...there would be two blank spaces before the
Artist name started printing on column 40. Best thing to do: Always enter number “2” in the Margin
field.
Style some fields allow the data to be printed in different Styles. Tempo can be printed as either “M/S”
or “Medium Slow”. Ending can be either C/F or Cold/Fade. If you use Ending Fades, fade time
can be printed instead of C/F. Gender can print as Male/Female or M/F. The Style field will only be
activated if an element which has a style is selected.
The Text field is seldom used in Reports. When you add a “Literal” field to a report, whatever you
type in the Text field will be printed there. But this is not related to anything that is associated with
any Song or StopSet.
Usually, Notes and Log Notes will not be needed for reports. Notes are your Song Notes...generally,
that’s the Album Title or some other trivia about the song. Log Notes are the single-entry notes
that you may enter during scheduling for one-time-only printing.
Test Printing As you design a report, use the Print button at the bottom of the screen to see your
progress. Whenever you click it, you can print a single page of the report. You can then make
some adjustments and print another page to see how it looks.

50
Custom Report/Exports/Interfaces
You can print any reports or music log layouts in any of several “modes”, including to a file. And you
can create a ‘log format’ that would serve as an
automation log for a hardware system.
To create an export or text file of your report or log,
open the Song Report Fields window (where
you select the Fields that will be included in the
report), and click the Mode button to display the
“Report Print Mode” window. You can tell
Music 1 to do a text-dump (also known as “print
to file”) in fixed-width, comma delimited or tab
delimited formats. In the File box, you can set
the Name, Date and Extension parameters for
the report. In the example here, the log report
that is created will appear in the directory with a
file name “LOG”, followed by month and date
and the extension “log”. Like this:
LOG0831.log

Multi User Mode

To allow access to your Music 1 database or databases
from multiple machines on a local area network,
perform the following steps:
Install Music 1 on each machine on the network where you
would like to use Music 1. You must have the same
version of Music 1 installed on each machine.
Place your database or databases in a folder on the file
server.
On each machine where you have Music 1 installed:
Start Music 1.
Click on the Options menu, then on Change Folder.
Locate the folder where you have put the database or
databases, and double-click on a database.
Click on the Options menu again, and click on Multi-User Mode so that it is checked.
For each database you have, Start Music 1, open the database, click on the Options menu, then on
System Parameters. Set the Master password to the password you want for people who can do
anything in Music 1 with that database. The Master password may not be blank. Set the View
password to the password you want for people who can only view data, and print logs and reports
in that database. The View password may be blank. If it is not blank, then it must be different
from the Master password. When you open a database, the password you enter tells Music 1
whether you intend to open the database in Master or View mode.

Using multi-user mode

When you open a database from any machine, enter either the View or Master password. At any
time, a database may be opened by at most one person in Master mode, and any number of

51
 people in View mode.

Microsoft Access
Music 1 uses the Microsoft Access database platform. We do not recommend opening the Music 1
database with Access, however. You could copy your library, then use Access to produce
customized reports with the copy, and ONLY with the copy. If your database ever became
corrupted, you could use Access to “repair” the library. But that is all. Never make any changes to
a Music 1 database through Access.

Glitches or Bugs: What To Do

Music 1 has proved itself to be the most reliable and bug free music scheduler ever introduced.
However, as with any complex software, new functions that are added may have an unanticipated
affect on another function that was previously working just fine.
In order to help us quickly de-bug and correct such things, Music 1 creates an ‘error’ file whenever a
bug happens. A screen prompt will appear alerting you and asking you to contact us. Here’s
what we ask you to do in such a situation:
1) Make a few notes about what you were doing when the glitch appeared. Write down any prompts
or error messages that might appear on the screen.
2) Quit Music 1.
3) Zip up your library....your (station).mdb file and the Error File
4) Open your “dailybak” library and zip up the most recent backup file
5) Call either Steve Warren or Neil Campbell at either of the M1 offices.
6) We will probably ask you to e-mail the three files...both library zips and the error file...to us.
Steve’s e-mail is: steve@gomusic1.com. Neil’s address is: neil@gomusic1.com
If you don’t reach us immediately, do take time to zip up the two library files and the error file, then
re-start Music 1 and repeat your work-steps to see if the bug appears again. If so, you can
restore a backup file and work with that. First use the backup that was made on this day. That file
will have all your data in exactly the same state as when you first started up on this day.
In the rarest of instances, you may need to use a backup from a previous day. The only problem with
running a backup from a previous day is your Category card stacks will be in the same position as
when the backup was made...so unless you make some changes and adjustments, some songs
will get an unnatural repeat play with the next schedule.

Backing Up Your Data

The Dailybak Directory
The first time you start Music 1 each day, you will see the message “Please wait while a backup copy
is made.” This backup of your (station).mdb is being saved to your hard drive. These backups
are placed in a subdirectory named “dailybak”. Each backup overwrites the daily backup of the
same day from the previous week. If you open your backup directory, you’ll always see files
named with your call letters and the days of the week; like this: wabc.mon, wabc.tue, wabc.wed.
You may never have to use the backup files in the Dailybak directory. It is used only if your library file
becomes corrupted by a power failure or some other factor. Should your database ever become
‘corrupted’ and unreadable, start Music 1, click once on the database you want to open and click
the Restore button. Double-click on one of seven backups and you’ll be up and running again in

52
just a few seconds. Unless you know to do otherwise, select the backup with the most recent
date.

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Saving An External Backup
You Must backup your (station).mdb file at least once a
week to an external disk or tape.
There is only one file that must be backed up. That is
your library file. It will be found in the Music 1
directory/folder. Usually it usually named with your
call letters or station slogan. It always has either a
.m1 or a .mdb extension. Like this: (station).m1 or
(station).mdb. This file contains EVERYTHING you
put into Music 1 except for the saved logs text files.
To make an external backup, follow these steps:
Start Music 1, click ONCE on your database name to
select it, then click on the Backup button.

You’ll next see a message “The destination zip file doesn’t

exist….” Click the OK button.

The DynaZip shell window will appear. Click the

Create New Zip button.

A “Save As” window will appear. Drop down the list at the
top labeled “Save In” and select the drive you want to
save the backup. You can save/write the file to another
drive. Or, save it to your desktop where it will be easy
to find; then you can burn it to CD, email it, etc.
With your “Save In..” selecton done, click the Save button
in the lower right corner. There will be a quick window
switch and the button will then be named Open. Click
the button again and a yellow progress bar will move
across the screen. When it is complete, Click Exit to
close the DynaZIP window. You’ll have created a file
named (station).zip . Do with it as you need.

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Restoring From A Backup
Music 1 keeps up to seven on-board backups of your
library file. A new backup is made the first time you
start M1 each day of the week. Each day of the
week you start M1, it will overwrite the older backup
file for that day of the week.
In the event of a power failure or other factor that
causes your library file to become corrupted, you
can quickly restore and take the library file back to
the condition it was when you first opened it on this
date, or an earlier date.
From the opening “Select A Database” screen, click to select your station library file, then click the
RESTORE button. You’ll be presented with a list of dates. Select the one you want and click the
Restore button on this screen.
If you click the Restore From External Disk button, M1 will then let you search to find one of the
zip-file backups you may have made in the past and will restore the library back to the copy in that
file.

To Install Music 1 On A New or Different Computer

Music 1 must be INSTALLED on each machine where it will be run. You can’t simply copy the Music
1 LE directory from one machine to another.
The only things you need to move to the new computer are the station.m1 library file and the Logs
sub-directory.
Quit all running applications then put the Music 1 installer disk into the machine. Or, use the installer
file downloaded from the M1 website.
Follow the screen prompts.
The installer is always directed to install two ‘demo’ libraries into the Music 1 directory. You can select
the Compact or Custom installation type and omit the demo librararies. Or, you can simply delete
the demo libraries from your Music 1 directory later.
The default location is: C:\ Music 1 LE. It is always best to install to the default directory. But, to
install to a different directory, click the “Change Directory” or Browse button, when prompted and
enter the path you choose and continue with the installation.
After Music 1 is installed, copy your song library and the Logs sub-direcotry into the new machine and
into its c:\music 1 le directory.
If your station uses a hardware key or dongle with M1, you also need to install a Rainbow key driver.
Contact M1 tech support for instructions about this.

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