Boys Hostel Compound Wall Correspandance

Office note
Date: 16-3-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” - submission of estimate-
approval – requested- regarding
Ref: Arising
--------
I submit that the construction of Boys hostel II block is in progress and the work is expected to
be completed by 15-5-2019. Further I submit that a representation was submitted to the
Government with a request to allot an extent of 1.48 acres land in contiguous to the Institute
land to create certain additional facility and the approval is awaited.
Meanwhile during the course of recent review meeting instruction were issued to prepare an
estimate for the work construction of compound wall on three sides excluding the North side,
which is common boundary with leased land and submit the same for according approval.
In this connection I submit that the total length of compound wall works out to 578 meters on
east, west and south side and it is proposed to construct the compound wall in our territory. It is
proposed to construct the wall for a height of 2.45 meters above the existing ground level and
the rates adopted for awarding the main work i.e. 2016-17 SSR were taken into consideration to
arrive at the total cost.
I submit an abstract estimate for Rs 35.27 lakhs along with detailed estimate and I request the
Principal to accord approval to the estimate. Further I request the Principal to accord permission
to take up the work departmentally.
This is submitted for favor of taking further necessary action.
Senior Engineer Dean(C&I)

Office note
Date: 20-6-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR
College of engineering including Civil, Electrical (internal works), Water supply
and Sanitary works –“Construction of Compound wall along the institute
boundary” – execution of compound wall on East side- sanction of advance –
requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the reference cited I submit that instructions were issued to take
up the construction of compound wall on east side departmentally. In this
connection I submit that the total length of the compound wall is 578 meters and
the cost to complete the work is about Rs 35.27 Lakhs. The total length of
compound wall on east side is 250 meters and the corresponding amount required
to complete the wall on east side is Rs 15.20 Lakhs.
Preliminary works like clearing bushes were taken up on east side. In this
connection I request the Principal to release an amount of Rs 50,000 as advance to
go ahead with the execution of the work and the advance will be adjusted in the
subsequent bills.

Office note
Date: 1-7-2019
Sir,
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
2) This Office note dated 20-6-2019
--------
In continuation of the references cited I submit that the construction of compound wall on east
side was taken up for execution departmentally and the work in progress.
In this connection I submit that 100 bags of cement were procured for construction work. I
submit two bills received from Sri Roopa Enterprises, Vizianagaram for an amount of Rs 32,800
and I request the Principal to release an amount of Rs 32,800 to Sri Roopa Enterprises,
Vizianagaram in the shape of cheque.
In this connection I furnish the details of expenditure as follows:
1. Estimated amount : Rs 35,27,000

2. Outstanding advance : Rs 50,000
3. Expenditure as on 1-7-2019 : Rs 50,000
4. Bill now being submitted : Rs 32,800
5. Cumulative Expenditure : Rs 82,800

Office note
Date: 1-7-2019
Sir,
--------
In continuation of the references cited I submit an abstract for an amount of Rs 86,250 along
with detailed vouchers and I request the Principal to release an amount of Rs 86,250 to
Dean C & I in the shape of cheque for arranging payment to the concerned.. I submit that the
work in progress. The details of the abstract are as follows.
S.No Date Description Quantity Amount in Rs Remarks

1 22-6-19 Rough stone 200 cft 2600
2 23-6-19 40 mm metal granite variety 300 cft 9500
3 23-6-19 Sand – 3 units 300 cft 8500
4 23-6-19 Two tractors for 1.5 days 2500 per 7500
day rent
5 24-6-19 Rough stone 100 cft 1300
6 25-6-19 Rough stone 400 cft 5200
7 25-6-19 JCB for soil excavation 25.10 21250
hours @
Rs 850
per hour
8 26-6-19 Rough stone 200 cft 2600
9 26-6-19 Rent for miller for laying concrete Rent 1600
10 27-6-19 40 mm metal granite variety 300 cft 9500
11 27-6-19 Rough stone 100 cft 1300
12 27-6-19 Fly ash bricks 350 No’s 5600
@ Rs 16
13 27-6-19 Sand – 3 units 300 cft 8500
14 28-6-19 Rough stone 100 cft 1300
15 Grand total 86,250

5. Cumulative Expenditure : Rs 1,69,050

Office note
Date: 8-7-2019
Sir,
2) This Office note dated 20-6-2019 ( for advance of Rs 50,000)
3) This Office note dated 1-7-2019 ( Cement bills)
4) This Office note dated 1-7-2019 ( Material bills)
--------
In continuation of the references cited, I submit that 100 bags of cement were procured for
construction work. I submit two bills received from Sri Roopa Enterprises, Vizianagaram for an
amount of Rs 31,500 and I request the Principal to release an amount of Rs 31,500 to Sri Roopa
Enterprises, Vizianagaram in the shape of cheque.

3. Expenditure as on 9-7-2019 : Rs 1,69,050

Office note
Date: 8-7-2019
Sir,
3) This Office note dated 1-7-2019 (Cement bills)
4) This Office note dated 1-7-2019 (Material bills)
--------
In continuation of the references cited I submit an abstract for an amount of Rs along with
detailed vouchers and I request the Principal to release an amount of Rs 1,05,837 to
work in progress. The details of the abstract are as follows.

1 30-6-19 JCB for soil excavation 8 hours- 7437
45
minutes
@ Rs 850
per hour
@ Rs 16
3 1-7-19 Labor charges 5000
4 1-7-19 Rough stone 400 cft 5200
5 2-7-19 Rent for miller for laying concrete Rent 1600
6 2-7-19 Sand – 2 units by Tractor 200 cft 6000
7 2-7-19 Rough stone 300 cft 3900
8 3-7-19 Rough stone 200 cft 2600
9 4-7-19 Rough stone 500 cft 6500
@ Rs 16
@ Rs 16
@ Rs 16
@ Rs 16
14 6-7-19 7 trips of tractor for transportation of 7 No’s 3150
sand from one place to other
15 6-7-19 Labor charges 15,000
17 7-7-19 ¾ net pipe for watering the works 850
18 Grand total 1,05,837

4. Bill now being submitted : Rs 1,05,837

Office note
Date: 12-7-2019
Sir,Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works –“Construction of
Compound wall along the institute boundary” – execution of compound wall on East side-
Provision of Solar fencing - submission of quotation –Placement of work order requested- regarding
2) Quotation No VSEE/00183/19-20 dated 6-7-2019 of Venkata Sai Engineering Enterprises, VZm
--------
I invite a kind attention to the reference 1st cited where in estimate for the work “ Construction of
Compound wall along the institute boundary” was submitted for an amount of Rs 35.27 Lakhs. The total
length of compound wall is 578 meters. Approval was given to take up the work departmentally. The
work was taken up and initially the work was taken up in the Eastern side and is in progress.
In the detailed estimate provision was made for fencing with L angles and GI wire and the amount
required to execute this work is Rs 1,75,838. Meanwhile an attempt was made to study the aspect of
providing Solar fencing along the proposed compound wall. In this connection a local vendor was
requested to come for discussion and he had attended the Institute on 6-7-19 and initially had quotated an
amount of Rs 600 per RMT and after lot of deliberations had agreed to execute the work at the rate of Rs
504 per RMT excluding civil work – encasing the sections in concrete
In the reference 2nd cited the agency had submitted a detailed quotation for the same. The total amount
required to have solar fencing for the length of 576 meters is Rs 2,90,548 as against Rs 1,75,838 for GI
fencing . Since the difference of amount is Rs 1.15 lakhs and in view less maintenance for the galvanized
sections proposed , it is felt that the solar fencing may be a viable alternative.
I submit the quotation as received for the perusal of the Principal and if the proposal meets the approval
of the Principal, a detailed work order shall be placed in favor of the agency.
Submitted for orders please.

Office note
Date: 26-7-2019
Sir,
--------
In continuation of the references cited I submit an abstract for an amount of Rs55,280 along
with detailed vouchers and I request the Principal to release an amount of Rs 55,280 to
work was temporarily stopped due to non-availability of sand. The details of the abstract are as
follows.

1 7-7-19 40 mm HBG metal 300cft 9500
2 8-7-19 Rough stone 200 cft 2600
3 9-7-19 Rough stone 200 cft 2600
4 10-7-19 Rough stone 400 cft 5200
5 11-7-19 Rough stone 100 cft 1300
@ Rs 16
@ Rs 16
8 16-7-19 Labor for curing 240 per 2880
day – 12
days


Office note
Date: 26-7-2019
Sir,
engineering including Civil, Electrical (internal works), Water supply and Sanitary works – soil
obtained from excavation – depositing the same in the low lying areas of vagu on the west side
submission of bills – payment requested- regarding
Ref: Arising
----
I submit a large quantity of soil was obtained from the area excavated for UG sump and
DEWATS and the contracting agency had dumped the soil north side adjacent to the existing
fencing. Since the work related to Boys hostels is nearing completion, instructions were issued
to convey the excavated soil from the dump to the low lying areas of the existing vagu on the
west side of the site. In this connection I submit that JCB with two numbers on tractors were
engaged to convey the soils to the identified area and the work was completed.
The details are as follows:
1 13-7-19 JCB for soil dumping 8 hours- @ 6800
Rs 850 per
hour
Rs 850 per
hour
3 14-7-19 Tractors-2 NO’s 2500/tractor 5000
Rs 850 per
hour
5 21-7-19 JCB for soil dumping 7.5 hours- 6375
@ Rs 850
per hour
@ Rs 850
per hour
@ Rs 850
per hour
Rs 850 per
hour
13 Grand total 71750
Apart from the above, an amount of Rs 2860 was incurred towards labor charges for form work
in the lift area of Boys hostel 2nd block and for fixing wash basins in the common lounge area of
Boys hostel block 2.
I submit an abstract for an amount of Rs 74,610 along with detailed vouchers and I request the
Principal to release an amount of Rs 74,610 to Dean C & I in the shape of cheque for
arranging payment to the concerned

Office note
Date: 27-7-2019
Sir,
wall on south side with link mesh - submission of proposals –approval requested- regarding
2) Admn meeting held on 20-7-2019
------
I invite a kind attention to the reference 1st cited where in proposals were submitted for
construction of compound wall for a length of 578 meters at an estimated amount of Rs 35.27
Lakhs. Based on the instructions, execution was taken up departmentally for construction of
compound wall on the east side and the work is in progress.
I invite a kind attention to the reference 2nd cited where in instructions were issued to take the
compound wall on south side also duly providing a link mesh with L angles support for a height
of 8 feet with one foot bend and a gate for passage of vehicles and for movement of students.
In this connection it is to submit that the length of our boundary on south side is 55 meters and it
is estimated that an amount of Rs 97,930 is required to provide compound wall on south side
with link mesh and a gate of size ( 18 x 8) feet. It is proposed to meet this amount from the
original estimate submitted for an amount of Rs 35.27 Lakhs.
In anticipation of approval to the office note, we are proceeding with the execution of work on
south side.

Office note
Date: 27-7-2019
Sir,
engineering including Civil, Electrical (internal works), Water supply and Sanitary works – UG
Sump- Laying pipe line from existing bore 2 and 3 to UG sump- installation of pumps in
UG Sump to pump water to various blocks- submission of proposals – approval requested
regarding
Ref: Supplementary agreement dated 5-6-2018 concluded with M/s Mehar Infrastructures,
Visakhapatnam.
----
I invite a kind attention to the reference cited where in supplement agreement was concluded
with M/s Mehar Infrastructures, Visakhapatnam for various items including external water
supply and drainage. The cost component of external water supply and drainage is Rs 92.73
Lakhs. Subsequently it was decided to delete the item i.e. supplying and fixing of pumps in UG
Sump to supply water to various blocks from the scope of the agreement and it was decided to
execute this item of work departmentally.
The total requirement of pipes proposed from existing bore well 2 and 3 to UG sump,
procurement of 3 numbers of pumps of 5 HP capacities (one stand by) was assessed based on
ground conditions and it is estimated that an amount of Rs 2.14 Lakhs is required.
I submit a copy of estimate for the perusal of the Principal with a request to approve proposals.
Further I submit that quotations shall be called for after the proposals are approved.

Office note
Date: 26-8-2019
Sir,
engineering including Civil, Electrical (internal works), Water supply and Sanitary works -
Construction of path ways with pavers in the area from Amenities block to Boys hostel block 1
and from Boys hostel block 1 to Boys hostel block 2-submission of bills – payment requested-
regarding
Ref: Arising
----
I submit that there are two connecting pathways, one from Amenities block to Boys hostel block
1 and the 2nd one from Boys hostel block 1 to Boys hostel block 2. It was proposed to provide
pavers in those areas and permission was obtained for the same.
The work was taken up departmentally and was completed. I submit an abstract for an amount
of Rs 36,730 along with detailed vouchers for the perusal of the Principal.
The details of works are as follows:
1. Cost of pavers- 660 sft @ Rs 31 : Rs 20,460

2. Cost of sand – 1 unit : Rs 6,000
3. Laying and fixing charges Rs 9.5 per sft : Rs 6270
4. Cost of crusher dust- 1 unit : Rs 2000
5. Transportation charges of pavers : Rs 2000
6. Grand total : Rs 36,730
I request the Principal to release an amount of Rs 36,730 in favor of the following in the shape
of cheque.
1. Dean C & I : Rs 36,730


Office note
Date: 27-8-2019
Sir,
wall on south side and a part of east side with link mesh - submission of bills –payment
requested- regarding
2) Admn meeting held on 20-7-2019
4) Letter No 1/SE/19-20/dated 30-7-2019
------
In continuation of the reference 4th cited, I submit that the angular work on the southern side
and a part of eastern side (excluding the masonry wall portion) was taken departmentally and
was completed including erection of entrance gate on south side and the work on east side is in
progress.
I submit an abstract for an amount of Rs 2,22,657 along with detailed vouchers for the perusal of
the Principal. In this connection I submit that an amount of Rs 2 Lakhs was taken as an advance
and I request the same may please be recovered from the present bill.
The details of the works are as follows.
1. Cost of Angles for fencing ( Invoice No 641) : Rs 22,360

2. Cost of Angles for fencing ( Invoice No 702) : Rs 45,830
3. Chain link mesh ( Invoice No 147) : Rs 1,12,002
4. Supplying of entrance gate including material : Rs 21,000
5. Angular cutting, bending, welding South side : Rs 8,750
6. Transportation charges of linked mesh Southside : Rs 1,000
7. Transportation charges of main gate : Rs 500
8. Linked mesh fixing on south side : Rs 3,840
9. Transportation charges of linked mesh East side : Rs 700
10. Angular cutting, bending, welding East side : Rs 3,500
11. Painting material : Rs 2,400
12. Painting material : Rs 625
13. Transportation charges for U sections : Rs 150
14. Grand total : Rs 2,22,657
I request the Principal to release an amount of Rs 22,657 duly adjusting the outstanding
advance of Rs 2 lakhs to Dean C & I in the shape of cheque.

2. Outstanding advance : NIL
4. Bill now being submitted : Rs 22,657( 2,22,657-2,00,000)

Office note
Date: 27-8-2019
Sir,
7) This Office note dated 26-7-2019 ( Material and labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs38,100 along
with detailed vouchers for the perusal of the Principal. .
The details of the abstract are as follows.

1 6-8-19 Labor charges 10000
@ Rs 16
3 15-8-19 Sand- 1 unit and 40 mm metal – 1 unit 9000
4 16-8-19 Cement 50 13,500
I request the Principal to release an amount of Rs 38,1000 to the following in the shape of
of cheque.
1. Sri Roopa Enterprises, VZM : Rs 13,500
2. Dean C & I : Rs 24,600
3. Grand total . : Rs 38,100


Office note
Date: 29-8-2019
Sir,
--------
with detailed vouchers for the perusal of the Principal. The work is in progress.
S.No Date Description Amount Remarks

in Rs
1 15-8-19 For labor 500
2 26-8-19 Painting material 1500
3 26-8-19 For labor 1,000

4 26-8-19 Angular cutting, bending, welding for angles 5000
on east side compound wall
5 27-8-19 Link mesh fixing - 2100 sft @ rate of Rs
2.80 5800
for security room
Grand total 21,815
of cheque.
1. Dean C & I : Rs 21,815


To
The Chief Executive
FACOR, Garividi
Sir,
Sub: supply of slag – a waste by products- requested regarding
Ref: Arising
-----
I wish to inform that the MVGR College of Engineering had constructed Boys hostel for an
intake of 700 members. As a part of water conservation, a decentralized waste water system was
installed in the premises of the Boys hostel.
I wish to inform that a filter media is to be placed in waste water system with slag, a waste
byproduct . In this connection it is to inform that a quantity of 800 cft ( 8 units) of slag is
required and I request you to spare a quantity of 800 cft of slag for the purpose.
I hope you would oblige in the matter.
Thank you
Yours Truly
Office note
Date: 9-9-2019
Sir,
execution of certain works- submission of bills – payment requested- regarding
Ref: Arising
----
I submit an abstract for an amount of Rs 62,850 along with detailed vouchers for the perusal of
the Principal. The details of the works executed are as follows:

in Rs
1 30-8-19 Cost of pe,trol for visit to MRO, Denkada 500
and FACOR Garividi
2 1-9-19 Removal of coarse aggregate from inside 7000
DEWATS to facilitate to provide cinder
3 6-9-19 Transport charges for Sheets for roofing of 500
the proposed security room at the entrance
gate of Boy’s hostel
5 6-9-19 Cost of Sheets, screws ets for roofing of the 6400
proposed security room at the entrance
gate of Boy’s hostel
6 6-9-19 Cost of ridge sheets 810
7 7-9-19 Labor charges for different activities like 32,640
painting to angles, construction of base for
security room from 16-8-19 to 31-8-19
8 7-9-19 Loading, transport and unloading of 4 12,000
lorries of cinder from FACOR, Garividi to
site
I request the Principal to release an amount of Rs 62,850 in favor of Dean C & I in the shape
of cheque for making necessary payments.

Office note
Date: 9-9-2019
Sir,
wall on west side and east side - submission of bills – payment requested- regarding
--------
In continuation of the references cited I submit my report as follows:
1) It is proposed to go for compound wall on west side for the total length is 261 meters . It
is proposed to provide link mesh in between the angles and on the top of link mesh ,
concertina coil is proposed.
2) It is proposed to provide concertina coil above the already executed link mesh on part of
Eastern compound wall. The length is 90 meters.
3) It is proposed to provide concertina coil above the masonry wall constructed on eastern
side for a length of 192 meters.
In this connection Proforma invoice were obtained from Steelon Call, Visakhapatnam and
Agarwal industries , Vizianagaram and I enclose the same for the perusal of the Principal.
I request the Principal to release an amount of Rs 1,08,928 and Rs 2,76,649 in favor of Steelon
Call, Visakhapatnam and Agarwal industries , Vizianagaram in the shape cheques. The cheques
shall be handed over once the material is received at the site.


Office note
Date: 20-9-2019
Sir,
execution of certain works- submission of bills – payment requested- regarding
Ref: Arising
----
I submit an abstract for an amount of Rs 36,450 along with detailed vouchers for the perusal of
the Principal. The details of the works executed are as follows:

in Rs
1 17-9-19 Braking and filling the cinder obtained from 7,000
FACOR in DEWATS chambers
2 17-9-19 Cost and conveyance of soft soil for filling in 10,000
the front portion of Amenities block , Boys
hostel block 1 and 2
3 17-9-19 Balance Transport charges for conveyance 400
of cinder from FACOR, Garividi
4 17-9-19 Labor charges for different activities like 19,050
painting to angles, construction of base for
security room from 1-9-19 to 15-9-19
I request the Principal to release an amount of Rs 36,450 in favor of Dean C & I in the shape of
cheque for making necessary payments.

Office note
Date: 20-9-2019
Sir,
certain works carried out departmentally- submission of bills – payment requested- regarding
----
In continuation of the reference cited , I submit an abstract for an amount of Rs 19,250 along
with detailed vouchers for the perusal of the Principal. In this connection I request the Principal
to release an amount of Rs 19,250 to Dean C & I in the shape of cheque for arranging
payment to the concerned.
The details of the works are as follows:

1 7-7-19 Hire charges of miller 1 day 1600
2 8-7-19 Cost of coconut ropes- for scaffolding 300
in lift area of Boys hostel
3 8-7-19 Cost of white cement for marking 150
purpose
4 20-7-19 Labor charges for fixing wash basins 2 days 1000
5 22-7-19 Erection scaffolding in Boy’s hostel- 5 No’s @ Rs 1900
labor charges 380/person
7 24-7-19 JCB charges- 3000
8 5-8-19 Fly ash bricks 350@ Rs 16 5600
9 16-8-19 Linked mesh transport from saripalli 700

Office note date 21-9-2019
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of
“Construction of path ways with pavers from main entrance gate of Boys Hostel block to the
existing village BT road , on S-W side of Amenities block and on west side connecting Amenities
block with Boys hostel block 1 and block 2 - submission of estimate- approval –requested regarding
Ref: Arising
-----
It is proposed to Construction of path ways with pavers from main entrance gate of Boys Hostel block to
the existing village BT road , on S-W side of Amenities block and on west side connecting Amenities
block with Boys hostel block 1 and block 2. The proposals were discussed with the Principal and
instructions were issued to prepare an estimate and submit the same to accord approval.
In this connection I submit that the length of path way from entrance gate to the existing village BT road
is 36 meters and from S-W side of Amenities block and on west side connecting Amenities block with
Boys hostel block 1 and block 2 put together is 110 meters. Thus the total length of path way is 146
metres.
I submit that an estimate is prepared for the two components of the work and it is estimated that an
amount of Rs 5.50 Lakhs is required to execute the work. The rates adopted in the estimate are as that of
rates adopted for Boy’s hostel estimate.
I submit an abstract cum detailed estimate for the perusal of the Principal with a request to accord
approval for the estimate. Further approval may please be given to take up the work departmentally.

Sir,
“Construction of path ways with pavers from main entrance gate of Boys Hostel block to the existing
village BT road, on S-W side of Amenities block and on west side connecting Amenities block with Boys
hostel block 1 and block 2 - submission of quotation –i) approval ii) release of advance -requested
regarding
Ref: 1. This Office note dated 21-9-19
-----
I invite a kind attention to the reference 1st where in permission was sought for to take up the work
departmentally. In this connection I submit that quotation was obtained from “Elite Precast Concrete
Products, Modavalasa towards supply of paver blocks- 80mm of M-35 for the work. The rate quoted is Rs
42 per square feet excluding GST. GST is 18 %. Transportation, loading and un loading charge are extra.
I submit the quotation for the perusal of the Principal. One sample was obtained from the firm and was
tested in the laboratory and the compressive strength was found to be of order of 42 N/mm2.
The total area of pavers is 5544 square feet (3552+1992). The total cost of the pavers is Rs 2, 74,761. In
this connection I request the Principal to accord approval to the quotation and place the purchase order in
favor of Elite Precast Concrete Products, Modavalasa. Further I request the Principal to release an
amount of Rs 54,952 as an advance to the firm and the balance 80 % shall be released after completion of
the work based on area executed.

Office note
Date: 26-9-2019
Sir,
wall on west side and east side - submission of bill – payment requested- regarding
10) This Office note dated 9-9-2019 ( angles and linked mesh)
--------
I invite a kind attention to the reference 10th cited where in an amount of Rs 1,08,928 was paid
to Steelon Call, Visakhapatnam in the shape of cheque towards supply of MS angles and other
material. However, the firm had requested to reissue the cheque in favor of A R Steels,
Vizianagaram. The material was received at site and the agency had submitted a tax invoice
VZM/873/19-20 Dated 19-9-19 for an amount of Rs 1,04,126. The reduction in the bill amount
is due to i) reduction in the steel rate ii) short supply in the quantity.
Subsequently it was found that an additional quantity of angles of ( 50 x 50 x 6) and ( 25 x25

x5) to an extent of 0.402 tones was required and the agency had supplied the same vide tax
invoice No VZM/873/19-20 Dated 19-9-19. The amount covered in this invoice is Rs 16,957
In this connection I submit tax invoices ( 2 No’s) I request the Principal to issue a cheque for an
amount of Rs 12,155 (16957+104126- 108928 ) in favor of A R Steels, Vizianagaram .


Office note
Date: 30-9-2019
Sir,
Ref: Ref: 1) This Office note dated 16-3-2019
11) This Office note dated 26-9-2019 ( angles- additional quantity)
--------
with detailed vouchers for the perusal of the Principal. The work is in progress.

in Rs
1 27-9-19 Fly ash bricks-900 @ Rs 16 per brick 14,400
2 29-9-19 Crusher dust 200 cft, Rs 2000 per 100 cft 4,000
3 30-9-19 Cost of paint and thinner for angles 1,050
4 30-9-19 Transportation charges of linked mesh from 700
Saripalli
5 30-9-19 Transportation charges of angles to bend 900
into U shape – 108 pieces
6 30-9-19 Angular cutting, bending, welding for angles 21,600
on west side compound wall
7 30-9-19 Labor charges for wall construction on east 13,335
side
8 30-9-19 Fly ash from NTPC – 7 units for wall 9,500
construction
9 30-9-19 Labor payment for the period from 16-9-19 22,990
to 30-9-19
of cheque.
1. Dean C & I : Rs 88,475


Office note
Date: 14-10-2019
Sir,
12) This Office note dated 30-9-2019 (Material and labor charges)
--------
with detailed vouchers for the perusal of the Principal. The work is in progress and
programmed to be completed by this month end..

in Rs
1 3-10-19 Labor charges for construction of RR wall 8,000
on East side
2 3-10-19 Angular cutting, bending, welding for 10,000
angles on west side compound wall- part
3 3-10-19 Transportation charges of linked mesh 600
from Saripalli
4 3-10-19 Transportation charges- inter trip for 500
transportation of fly ash
5 11-10-19 Cost of paint for painting angles on west 650
side – 4 litres
6 13-10-19 Cost of white premier - 5 litres 500
7 13-10-19 Labor charges for link mesh fixation on 6,000

west side- part
10 Labor charges from 1-10-19 to 14-10-19 21,640
11 14-10-19 JCB charges for 6.45 hours for excavation 5,737
for boundary wall construction on east
side
I request the Principal to release an amount of Rs72,827 to the following in the shape of
of cheque.
1. Dean C & I : Rs 72,827


Office note
Date: 19-10-2019
Sir,
--------
with detailed vouchers for the perusal of the Principal. The work is in progress and
programmed to be completed by this month end..

in Rs
1 14-10-19 JCB charges for 7.25 hours for excavation 6304
for boundary wall construction on west
side near local vagu and pavers in front of
entrance gate
2 17-10-19 12 and 16 gauge GI wire for fixing razor 9300
blade fencing- 115 kgs
3 18-10-19 Conveyance of 40 mm metal to DEWATS 500
site- inter trip
4 18-10-19 Miller charges for laying PCC for retaining 1600
wall on west side near local vagu
5 18-10-19 Labor charges for cutting, bending and 34800
welding of angles on west side – length –
261 meters
6 18-10-19 Cost of 50 bags of OPC cement 13750
7 18-10-19 Cost of rough stone for wall construction 6500

on east side-500 cft.@ Rs 1300
of cheque.
1. Sri Roopa enterprises, VZM : Rs 13,750
2. Dean C & I : Rs 59,004


Office note
Date: 26-10-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil,
Electrical (internal works), Water supply and Sanitary works –“Construction of Compound wall along the
institute boundary” – execution of compound wall on all sides except on North side- submission of bills –
payment requested- regarding
--------
In continuation of the references cited I submit an abstract for an amount of Rs 87,090 along with detailed
vouchers for the perusal of the Principal. The work is in progress and programmed to be completed by 15 th of
November .

in Rs
1 19-10-19 Cost of 30 meters and 5 meter tapes 430
2 21-10-19 Cost of rough stone for wall construction on 2,600
east side-200 cft.@ Rs 1300

east side-500 cft.@ Rs 1300
5 22-10-19 Transportation charges of 115 kg GI wire 200

6 23-10-19 Ventilator repair in examination cell of Admn 200
block
7 24-10-19 Crusher dust 100 cft 2,000

8 24-10-19 Crusher dust 100 cft 2,000
10 25-10-19 18 gauge GI wire 10 kgs @ Rs 110 per kg 1,100
west side near local vagu -400 cft.@ Rs 1300
12 26-10-19 Labor charges for fixing linked mesh on west 10,200

side for a length of 262 metres
13 26-10-19 Conveyance charges 500
14 26-10-19 Fixing and binding of concertina coil on west 16,000
side for 200 metres @ Rs 80 per RMT
15 26-10-19 Fixing and binding of concertina coil on west 12,160
side for 62 meters and 90 meters on east side
total = 152 meters @ Rs 80 per RMT
I request the Principal to release an amount of Rs 87,090 to the following in the shape of cheque.
1. Dean C & I : Rs 87,090


Office note
Date: 29-10-2019
Sir,
--------
In continuation of the references cited I submit an abstract for an amount of Rs 62,248 along with detailed
November .

in Rs
2 26-10-19 Cost of 50 bags of OPC cement 13,500

4 27-10-19 Cost of PVC pipes to provide for weep holes 1,200
in retaining wall
5 28-10-19 Crusher dust 100 cft 2000

7 28-10-19 Labor charges for wall construction on west 15,288

side near local vagu- 588 cft
8 29-10-19 Labor charges for wall construction on west 18,460
side near local vagu- 710 cft
I request the Principal to release an amount of Rs 62248 to the following in the shape of cheque.
1. Sri Roopa Enterprises, VZM : Rs 13,500

2. Dean C & I : Rs 48,748

Senior Engineer Dean
Office note
Date: 2-11-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil, Electrical
(internal works), Water supply and Sanitary works –“Construction of Compound wall along the institute boundary” –
execution of compound wall on all sides except on North side- submission of bills – payment requested- regarding

--------
In continuation of the references cited I submit an abstract for an amount of Rs 32,390 towards the cost of engagement of labor
for the period from 15-10-19 to 31-10-19 along with details of labor engaged for the perusal of the Principal. The work is in
progress and programmed to be completed by 20th of November.
I request the Principal to release an amount of Rs 32,390 to Dean C & I in the shape of cheque.

Office note
11-11-2019
Sir,
Sub: Construction of Boy’s Hostel Campus of MVGR College of Engineering – Providing pipe line from Bore No
1 to overhead tank of Amenities block ( stand by) and pipe line from the outlet of DEWATS to the front yard of
Boys hostel to augment water requirement for plants- submission of proposals and estimate – approval requested
regaring.
Ref: Arising
-----
Instructions were issued to prepare and submit an estimate for the work “ Providing pipe line from Bore No 1 to
overhead tank of Amenities block ( stand by) and pipe line from the outlet of DEWATS to the front yard of Boys
hostel to augment water requirement for plants “ for examination and to accord approval to the proposal.
In this connection an estimate is prepared for the two components of work and the total amount required to take up
works is estimate as Rs 1,99,000.
I submit a copy of the estimate alog with site plan for the perusal of the Principal. I request the Principal to accord
approval to the estimate and also give permission to take up the work departmentally.
Office note
15-11-2019
Sir,
Sub: Construction of Protected Gravel filter outlet near DEWATS in Boys hostel- submission of detailed
cum abstract estimate- approval requested regarding
Ref: 1) Design Collaborative email dated 13-11-19
-----
I invite a kind attention to the reference cited where in the Consultant had communicated a drawing for
the work Construction of Protected Gravel filter outlet near DEWATS in Boys hostel for construction
purpose. The drawing was examined in this office and an estimate is prepared based on the drawing
communicated. The rates contained in the original agreement were taken into consideration while arriving
at the cost of various items and for the items not covered in the original agreement, the same were taken
from 2016-17 SSR.
The cost of work is estimated as Rs 15 Lakhs including two motors of capacity 3 HP each , one at the out
let of DEWATS and the other in the proposed sump in continuation of the protected gravel filter outlet.
I submit a copy of the estimate along with site plan and other plans communicated in the reference cited
for the perusal of the Principal. I request the Principal to accord approval to the estimate and also give
permission to take up the work departmentally.
Office note
Date: 19-11-2019
Sir,

17) This Office note dated 2-11-2019 ( Labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 1,11,095 along with detailed
November .

in Rs
3 6-11-19 Purchase of angles for east side 3,300

4 10-11-19 Cost of paint for angles, link mesh 2,260
5 11-11-19 Inter trips of gravel – 20 units for refilling 10,000

6 13-11-19 Cost of fly ash bricks- 350 NO’s , Rs 16 per 5,600
each brick
7 14-11-19 Centering charges for concreting for angles 4,000

on east side
8 6-11-19 Transportation charges of angles 200
9 16-11-19 Labor and mason charges for the period 1-11- 26,385
19 to 15-11-19
10 16-11-19 Labor and mason charges for the period 1-11- 23,430
19 to 15-11-19
11 17-11-19 Sand 100 cft 4,000
12 18-11-19 Sand 100 cft 4,000
313 18-11-19 Spiral fencing fixing and binding charges 19,920
14 Grand total 1,11,095
I request the Principal to release an amount of Rs 1,11,095 to the following in the shape of cheque.
1. Deand C & I : Rs 1,11,095

2. Grand total : Rs 1,11,095

Senior Engineer Dean C & I

Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil, Electrical
(internal works), Water supply and Sanitary works – “Construction of path ways with pavers from main entrance gate of
Boys Hostel block to the existing village BT road , on S-W side of Amenities block and on west side connecting
Amenities block with Boys hostel block 1 and block 2 - submission of bills-payment –requested regarding
-----
In continuation of the references cited I submit an abstract for an amount of Rs 41,668 along with detailed vouchers for the
perusal of the Principal.
The work is in progress and programmed to be completed by 10th of December.

in Rs
1 9-11-19 Crusher dust 200 cft, Rs 2000 per 100 cft and one 11,000
unit of sand @ Rs 7,000
3 12-11-19 Labor charges for fixing pavers- - 2257.62 sft @ Rs 20,318

9 per sft.
4 11-11-19 JCB charges for excavation for bell-mouth portion 2,550
5 11-11-19 Rent for flat vibrator for 2 days @ Rs 600 per day 1,200
7 18-11-19 Rent for flat vibrator for 1 day @ Rs 600 per day 6,00
1. Deand C & I : Rs 41,668


Sir,
hostel block 1 and block 2 - 1st and part payment -requested regarding
2. This Office note dated 26-9-19
-----
I invite a kind attention to the reference 2nd cited where in an amount of Rs 54,952 was paid to “Elite
Precast Concrete Products, Modavalasa” as an advance, being 20 % of total cost of pavers. Part of the
material was supplied and the work from main entrance gate to the existing village B.T road was
completed. The total area is 2257.62 square feet. Further work is in progress.
The amount to be paid for 2257.62 square feet @ Rs 42 per square feet is Rs 94820. I request the
Principal to release an amount of Rs 39868 ( Rs 94820 – Rs 54952) as 1st and part payment to “Elite
Precast Concrete Products, Modavalasa”
Office note
25-11-2019
Sir,
Sub: Construction of Protected Gravel filter outlet near DEWATS in Boys hostel- submission of bills- payment
requested regarding

-----
I invite a kind attention to the reference cited where in estimate proposals were submitted for the above work for an
amount of Rs 15 Lakhs with a request to give permission to take up the work departmentally.
The work was taken up and ground was excavated to the required level as per the approved drawing. Further work is
in progress.
I submit an abstract for an amount of Rs 50,650 along with details for the perusal of the Principal

in Rs
1 19-11-19 Cost of 50 bags OPC cement – Sri Roopa 15,250
enterprises
2 22-11-19 Rental charges of JCB – 24 hours in 3 days @ 20,400
Rs 850 per hour, for excavating ( 15.80 x
31.60 ) m for an average depth of 0.60 meters
3 22-11-19 Rental charges for 2 tractors for 3 days @ Rs 15,000

2,250 for taking the excavated soil to outside
1. Sri Roopa enterprises, VZM : Rs 15,250

2. Deand C & I : Rs 35,400

3. Expenditure as on 25-11-2019 : Rs NIL
Sir,
hostel block 1 and block 2 - submission of bills – payment - requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 5,600 along with details
for the perusal of the Principal. The expenditure is towards procurement of 350 No’s of fly ash bricks.
1. Dean C & I : Rs 5,600



Office note
3-12-2019
Sir,
Sub: Construction of Protected Gravel filter outlet near DEWATS in Boys hostel- submission of bills- Payment
requested regarding

-----
In continuation of the references cited, I submit an abstract for an amount of Rs 57,177 along with detailed
vouchers for the perusal of the Principal and for arranging payment. The work is in progress.

in Rs
1 27-11-19 Cost of 300 fly ash bricks 4,800
2 27-11-19 Crusher dust 12.43 units @ Rs 1920 per 1unit 23,865
3 28-11-19 Crusher dust 14.47 units @ Rs 1920 per 1unit 27,782
4 29-11-19 Material procured for curing the work 730
1. Deand C & I : Rs 57,177



Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path
ways with pavers from main entrance gate of Boys Hostel block to the existing village BT road, on S-W
side of Amenities block and on west side connecting Amenities block with Boys hostel block 1 and block
2 - submission of bills – payment - requested regarding

-----
In continuation of the references cited, I submit an abstract for an amount of Rs 68,750 along with details
for the perusal of the Principal and for arranging payment. The work is in progress.

in Rs
1 25-11-19 Cost of 2 No’s of 20 feet length PVC 3,900
pipes to accommodate UG cables
2 28-11-19 Crusher dust 8 units @ Rs 2000 per 1unit 16,000
3 29-11-19 Crusher dust 2 units @ Rs 2000 per 1unit
4,000
4 30-11-19 Labor charges of masons, men and 44,850
women mazdoor from 16-11-19 to 30-11-
19
5 Grand total
68,750
I request the Principal to release an amount of Rs68,750 to the following in the shape of cheque.
1. Dean C & I : Rs 68,750


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Office note

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

2) This Office note dated 20-6-2019

In this connection I furnish the details of expenditure as follows:

1. Estimated amount : Rs 35,27,000

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

2) This Office note dated 20-6-2019

3) This Office note dated 1-7-2019

S.No Date Description Quantity Amount in Rs Remarks

1. Estimated amount : Rs 35,27,000

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

2) This Office note dated 20-6-2019 ( for advance of Rs 50,000)

3) This Office note dated 1-7-2019 ( Cement bills)

4) This Office note dated 1-7-2019 ( Material bills)

In this connection I furnish the details of expenditure as follows:

1. Estimated amount : Rs 35,27,000

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

2) This Office note dated 20-6-2019 ( for advance of Rs 50,000)

3) This Office note dated 1-7-2019 (Cement bills)

4) This Office note dated 1-7-2019 (Material bills)

5) This Office note dated 8-7-2019 (Cement bills)

S.No Date Description Quantity Amount in Rs Remarks

In this connection I furnish the details of expenditure as follows:

1. Estimated amount : Rs 35,27,000

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

2) Quotation No VSEE/00183/19-20 dated 6-7-2019 of Venkata Sai Engineering Enterprises, VZm

Submitted for orders please.

Senior Engineer Dean(C&I)

2) This Office note dated 20-6-2019 ( for advance of Rs 50,000)

3) This Office note dated 1-7-2019 (Cement bills)

4) This Office note dated 1-7-2019 (Material bills)

5) This Office note dated 8-7-2019 (Cement bills)

6) This Office note dated 8-7-2019 ( Material bills)

S.No Date Description Quantity Amount in Rs Remarks

1. Estimated amount : Rs 35,27,000

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

2) Admn meeting held on 20-7-2019

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

The details of works are as follows:

1. Cost of pavers- 660 sft @ Rs 31 : Rs 20,460

1. Dean C & I : Rs 36,730

This is submitted for favor of taking further necessary action.

Senior Engineer Dean(C&I)

2) Admn meeting held on 20-7-2019

3) This Office note dated 27-7-2019

4) Letter No 1/SE/19-20/dated 30-7-2019

The details of the works are as follows.

1. Cost of Angles for fencing ( Invoice No 641) : Rs 22,360

In this connection I furnish the details of expenditure as follows:

1. Estimated amount : Rs 35,27,000

This is submitted for favor of taking further necessary action.