In any firms, particularly huge ones, there is a need to be organized so it is always necessary to design

flowcharts that will help them visualize and understand different step-by-step processes. And this
processes will aid them to the effectiveness of their organization. Examples of such are the Purchase
Requisition and Purchase Order Document Flowchart. Moreover, these processes mainly talks about
certain forms so they have to provide different forms to be filled out by a certain unit/department in
cases such as outflow of inventories, procurement of supplies and alikes and authorized persons to
approved of the forms, for this will extensively help and serve as internal controls of the said firm or
company.

This Purchase Requisition Document flowchart serves as guide for employees or people in an
organizations in the proper procurement of inventories or supplies, or items needed in a certain unit.
Thus, the group provided this narrative as interpretation of the graphical representation given.

PURCHASE REQUISITION FLOWCHART

The purchase requisition document fflowchart starts in the requesting department, by identifying the
supplies or materials that the department needs. The requestor will then fill out the identified supplies
needed in the purchase requisition forms and the affix his signature. From the requesting department,
the accomplished purchase requisition form will be sent to a division head office for his review and
approval. The division head will review the nature, validity, necessity, and reasonableness of the
request. He will also determine if the request is included in the budget, if yes, the form will be
forwarded to the risk and compliance officer.

Otherwise, it will be forwarded back to the requestor togther with a note indicating the need for a
justification to support the request. The requesting department upon coming up with a justification , will
forward the form and the attached justification back to the division head for his approval and will sign
the document.

Afterwards the risk and compliance officer will review again to check the nature, validity, necessity, and
reasonableness of the request. If the entries made in the requisition are complete, satisfactory, and if
the preceeding signatories have already signed, the officer will have it recorded and signed.

Otherwise, the form will be forwarded to the purchasing officer to fill out the missing details of the
request like cost of items that they want to purchase, and other necessary details to be filled in. And he
will then forward it back to the risk and compliance officer for the approval.

The risk and compliance oficer will forward the form to the president for the final approval and lastly be
forwarded to the purchasing officer for the purchase of materials and the said form should be kept and
filed.