RTM Integrated V1.0

S.
Requiremen
No. Team Process Area t ID
<co FICO,
unt MM,WM,PP, E.g.
no. QM,SD,PM,P MM001,WM0
> S 01,PM001 etc
1 FI-GL RTR001
2 FI-GL RTR002
3 FI-GL RTR003
4 FI-GL RTR004
5 FI-GL RTR005
6 FI-GL-TAX RTR006
7 FI-GL-TAX RTR007
8 FI-GL-TAX RTR008
9 FI-GL-TAX RTR009
10 FI-GL-TAX RTR010
11 FI-AR RTR011
12 FI-AR RTR012
13 FI-AR RTR013
14 FI-AR RTR014
15 FI-Asset RTR015
16 FI-Asset RTR016
17 FI-Asset RTR017
18 FI-Asset RTR018
19 FI-Bank RTR019
20 FI-CO RTR020
21 FI-CO-PC RTR021
22 FI-CO-IO RTR022
23 FI-CO-COPA RTR023
FI-CO-
26 COSTING RTR026
FI-CO-
27 COSTING RTR027
FI-CO-
28 COSTING RTR028
29 FSCM-TRM RTR029
30 FSCM-TRM RTR030
31 FSCM-TRM RTR031
32 FSCM-TRM RTR032
33 FSCM-TRM RTR033
34 FSCM-TRM RTR034
35 SD - Sales CRS SD001

42 SD - Sales SD008
43 SD - Sales SD009
44 SD - Sales SD010
45 SD - Sales SD011
SD - Master
46 Data SD012
SD - Master
47 Data SD013
SD -
Enterprise
48 Structure SD014
SD -
Enterprise
49 Structure SD015
SD -
Enterprise
50 Structure SD016
SD -
Enterprise
51 Structure SD017
SD -
Enterprise
52 Structure SD018
53 SD - Claims SD019
MM - Batch
Managemen
56 t MM036
MM - Batch
Managemen
57 t MM037
MM -
58 Inventory MM038
MM -
59 Inventory MM039
MM -
60 Inventory MM040
MM -
Organization
61 Structure MM041
MM - Batch
Managemen
62 t MM042
63 PM PM001
64 PM PM002
65 PM PM003
66 PM PM004
67 PM PM005
68 PP PP001
69 PP PP002
70 PP PP003
71 PP PP004
72 PP PP005
73 PP PP006
74 PP PP007
75 PP PP008
76 PP PP009
77 PP PP010
78 PP PP011
79 PP PP012
80 PP PP013
81 PP PP014
82 PP PP015
83 PP PP016
84 PP PP017
85 PP PP018
86 PP PP019
87 PP PP020
88 PP PP021
89 PP PP022
MM -
90 Release MM001
MM -
Procuremen
91 t MM002
MM -
Procuremen
92 t MM003
MM -
Procuremen
93 t MM004
MM -
Procuremen
94 t MM005
MM -
Procuremen
95 t MM006
MM -
Procuremen
96 t MM007
MM -
Procuremen
97 t MM008
MM -
Procuremen
98 t MM009
MM -
Procuremen
99 t MM010
MM -
Procuremen
100 t MM011
MM -
Procuremen
101 t MM012
MM -
102 Inventory MM013
MM -
103 Inventory MM014
104 PP PP023
MM -
105 Inventory MM016
MM -
106 Inventory MM017
MM -
Procuremen
107 t MM018
MM -
Procuremen
108 t MM019
MM -
109 Inventory MM020
MM -
110 Inventory MM021
MM -
111 Inventory MM022
MM -
112 Inventory MM023
MM -
Procuremen
113 t MM024
MM -
Procuremen
114 t MM025
MM -
115 Inventory MM026
MM -
116 Inventory MM027
MM -
Procuremen
117 t MM028
MM -
Procuremen
118 t MM029
MM -
Procuremen
119 t MM030
MM -
Procuremen
120 t MM031
MM -
121 Inventory MM032
122 MM - IR MM033
MM -
Procuremen
123 t MM034
124 PS PS01
125 PS PS02
126 PS PS03
127 MM MM034
128 MM035
129 MM MM036
Packaging
130 MM RTM01 Material
Packaging
Packaging
133 MM RTM04
Spare
Spare
Spare
Spare
Spare
Spare
140 MM RTM11
141 MM RTM12
Packaging
Packaging
Packaging
Spot
145 MM RTM16 Purchase
Spot
Spot
All
Commodity
Spot
Spot
Spot
All
Commodity
All
Commodity
Spot
All
Commodity
Wheat Buy /
156 MM RTM27 Sell
Wheat Buy /
157 MM RTM28 Sell
Wheat Buy /
158 MM RTM29 Sell
Wheat Buy /
159 MM RTM30 Sell
Wheat Buy /
160 MM RTM31 Sell
All
Commodity
Spot
Spot
All
Commodity
All
Commodity
All
Commodity
Spot
Spot
Spot
All
Commodity
All
Commodity
Spot
All
Commodity
174 MM RTM45 Buy / Sell

175 MM RTM46 Buy / Sell
Non-Stock
Material
176 MM RTM47 Purchase.
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
Non-Stock
Material
BPO Meeting
189 MM RTM60 (Manoj)
BPO Meeting
Capex
191 MM RTM62 Procurement
Capex
Capex
Capex
Capex
Capex
Capex
Capex
Capex
Capex
Capex
MRO
MRO
MRO
MRO
MRO
MRO
MRO
MRO
MRO
MRO
MRO
MRO
MRO
MRO
216 MM RTM87
Primary /
Secondary
217 MM RTM88 Dispatch
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
Primary /
Secondary
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
BPO Meeting
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Packaging
Material
Procurement
Packaging
Material
Procurement
Packaging
Material
Procurement
Packaging
Material
Procurement
Spare Material
Spare Material
Spare Material
Spare Material
Spare Material
Spare Material
Packaging
Material
Packaging
Material
Packaging
Material
Spot Purchase
Spot Purchase
Spot Purchase
All Commodity
Purchase
Spot Purchase
Spot Purchase
Spot Purchase
All Commodity
Purchase
All Commodity
Purchase
Spot Purchase
All Commodity
Purchase
Wheat Buy /
Sell
Wheat Buy /
Sell
Wheat Buy /
Sell
Wheat Buy /
Sell
Wheat Buy /
Sell
All Commodity
Purchase
Spot Purchase
Spot Purchase
All Commodity
Purchase
All Commodity
Purchase
Spot Purchase
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
Non-Stock
Material
Purchase.
BPO Meeting
(Manoj)
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
Capex
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
MRO
Procurement
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
Primary /
Secondary
Dispatch
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Packaging
Material
Invoice
Verification
Invoice
Verification
Invoice
Verification
Invoice
Verification
Invoice
Verification
Master Data
Team
Master Data
Team
SEA
Requirements Approach
Simplification,
Elimination,
<Requirement Description Automation
Reports are prepared manually after extraction of TB from the system at
schedule level, where the team expects if any direct report is available.
Reporting at trading partner/intercompany transactions are required at the
nature of postings (RM/PM).
Intercompany/related party were having budget control which is termed as
agreements between entities, (Eg.IO/WBS are not used which can be
leveraged here).
Few entities were outside SAP, where the TB given by the finance team.
Which will be considered for final reporting. Hence need to check the
possibility to extend those entities also into SAP.
One Consolidation Report at group level where company code level split
would be needed.
Excel-based report consolidation is performed in Direct and Indirect tax.
Sales report vs DCS portal system report reconciliation is performed and
adjustment entries posted if the following scenario having a concern: o
Wrong tax code
o Tax code missed
o Remove the tax code for STO
Corrections are passed with the Journal entry without SKU, later during the
TB report they reverse and post the closing.
GST Registration wise Trail balance report at business place level is needed,
need to evaluate the alternative report to be analyzed.
Adjustment of financial entries manually, through JV entries. Also the cost

impact assessment, the allocation is required
RM/PM Reporting on stock price and movements, though we already have

the movement-wise report. Need to evaluate this in detail about the
expectations.
Cheque dishonor list is not available,
ACD, Defense (credit parties) credit is manually controlled, need to evaluate
Ageing report: Customer grouping, different kind of customer GT, MT, ACD,
and byproducts of customers - Raise invoice to them. Where we need to
bring the dashboard where category wise the sales invoice and billing are
not available.
Britannia Dairy, collection of NEFT/RTGS are done by BIL (Paying company
code & Sending company code), Finally, BIL transfer the money to BDPL
later on total amount on the month-end, transfer from BIL to Britannia
Dairy. For that 2% commission is charged on the Britannia Dairy. However,
the collection amount is used by Britannia Dairy and BIL as well. For that
PO-GRN is entered where after GST deduction the amount is paid to BDPL
by BIL.
Investment- ROI is calculation performed, where depreciation and payback
period are considered.
GST Amount during the IO creation needs to be considered.
Project-level cost control is needed to track all the expense at all granular
level.
Integration between purchase, finance, CAPEX needs to be well established
{Further details covered separately in the SAP Project Systems}
Cheque management is highly manually and a lot of bounce causing the
logistics to flow, the efficient process need to be brought in.
Hierarchy, Department function level reorganization is required, also need
to enable the cost of sales accounting with functional area concept.
Enable the profit center accounting along with segmental reporting.
Regulate and re-structure the Internal order accounting.
Excel-based reporting need to be avoided
Assessment/allocation cycle is not available, hence manual reclassification is
needed
Process Improvements MIS01: WIP/Semi-finished goods- FG (not used in

SAP, like after closing the allocate those into RM/PM. Need to evaluate if
this created as WIP stocks
BOM is required to be defined at the batch level, thus the costing sheet
prepared to allocate the cost at all granular level.
Standard BOM used during the FG confirmation, whereas it is required to be

confirmed based on actual RM/PM consumed.
• 2 Dynamic material- MCV there is dynamic price changes in the BOM.
Here when consumption of PM is done there is material 42123 where cost
got incurred with 500KG (Standard) but Actual (ZERO), 42414 where the cost
got changed from the standard (zero) but actual (500), where the
consumption of difference happens.
1. Reason: all backflush- consumption is posted on standard BOM based,
here business want to post the actual consumption.
2. Overall the requirement of changing the BOM needed as on when
needed, however, we should propose to have actual consumption entry
Report where it shows the actual vs committed

a. CP's there is an agreement to provide the capacity and planned if any
lesser they reduce the money.
b. The automated report would help in providing clarity.
Excel based reporting
Hedging not implemented
Forecasting reports
Basically, when the pre-closure is posted, there is flow type entry is passed
to adjust the different % change which is charged by the bank.
Total INV summary- Report for the previous date is not available. Historical
date wise actual information is not getting prepared, where based on AMFI
new rates all the values are getting refreshed.
Deal Slip information (reason with comments)- Customized report
expectations
ZDEP: Different order types can be created for with and without reference
(different for AW & MT)
New order type can be created
ZCRS: Logic of fair share calculation (avg of 3 months) needs to be revisited
Shipment after invoice needs to be redesigned and created after delivery
Route determination to be activated at SO
Multi batch determination in delivery.

Since pricing is not available in delivery, batch determination is not activated
at delivery. Credit mgmt. & value matches for what is picked
Cheque customer changes to RTGS customer when cheque bounces back.

PGI is already done. But billing gets blocked. Hence complete reversal is
done.
Commercial team to share the report as received from bank FI
NIC portal: Has validation that if distributor has not paid GST of previous
payment then eway bill doesn’t get generated. Hence truck will not leave
depot. FI
Creating one billing document taking 10mins
Due to credit check on billing. Will change if credit check done at PGI level
Dashboard for case item fill rate. Per order this information is required. Line
fill rate is 100% if all lines are fulfilled (even if partially). Case fill rate is
reduced if partially fulfilled
POD should be implemented for delivery tracking

Revenue recognition should happen when GRN is actually done at
customer. FI
Visibility on RTGS funds and orders FI
POFG - Transactions are not showing in ZSIT report. Difficult to plan critical
stock availability for the day billing if it is critical.
Will change in To-Be when intercompany STO will be implemented for POFG
instead of sales FI/MM
1 customer created multiple times for each product lines or distribution

Different sales persons (hence, sales groups) depending on fast
moving/slow moving SKUs for same product division FI
Sales Org created for JVs can be merged to main sales org FI
As-Is DCs are created for reporting. FI
Identify new DCs and reporting logic FI
Identify new divisions for each product line FI
Identify placeholders for the 5-tiered sales hierarchy for reporting purpose FI
Levels of approvals to be checked in ZLCA/ZLCB

ZLCA/ZLCB are pre-approved. Blocks are not required. Potential for
complete automation FI
Levels of approvals to be checked in price difference claims

Requirement of status profiling to be checked with the business for price
difference claims scenarios. Other options available to control release FI
Without GST processes might not be required
Clean up documents type where credit/debit can be raised without GST FI
Batch correction - Future batch is not accepted by system - Need to upload

correct Batch while invoicing/dispatch from Factory. If Factory send " B"
batch physically but in invoice "A" batch. Depot unable to change the batch Physical
since it is not available in the system, Depot team need to log in CAMs to disciplin
close, taken own time, this stock is not available for day billing. e
Creation of Batch code in SAP is " A" ( from 1st to 15th day productions )
and "B" ( from 16th to 31st production).While product shelf life calculation,
SAP need to support from manufacturing date. Since packets have
manufacturing date on it.
Empty cbb request for repacking activities mail should go directly from
Depot to the concern factory while Depot is making GRN entry itself. Not in
closed within 10 days, to be highlighted through escalation matric.
Depot space Utilization daily report- Efficiency of Warehousing operations

by the way of calculating inward and outward boxes. R&D need to upload
the SKU wise standard stack height to conclude Depot utilization %. Box
LBH is available in SAP, need to update one time upload of current CBB
standard stack height in SAP. Current stack height to be provided shortly.
EX30- Definition in SAP. If Biscuit shelf life is 180 Days, EX30 means, last 30
days life left out and not to be billed to customer. If Cake is having shelf life
of 75days, if SAP block this stocks last 30 days to expire, actual shelf life of
the stocks is 40 % left out, still we can bill the stocks. Hence need to define
EX30 concept separately for Biscuit- Cakes- Rusk and Dairy products based
on shelf life period.
We have multiple storage location. To be revisited and to be minimized to
have more control on it.
At times, Factory entry one year old batch code during production
confirmation. To be blocked in the initial stage itself.
SAP Plant maintenance not implement due to Equipment / Functional
location Status not able to capture.
Bill of material and operation status.
Maintenance plan schedule date status.
Individual maintenance order tracking status.
dashboard report ( Order progress status / Complete status) for the
maintenance process
The purpose of MRP which is to streamline 3 main processes within a

manufacturing unit: Ø Minimize lead times Ø Optimize inventory levels
Maximize service levels to boost business efficiency
Creating of plan orders from MRP
Converting plan order to production order
New product code creation
Availability check of material
Goods issue against production order
Stock planning & safety stock
Consumption of raw materials
Capture of scrap against production order
FG Batch’s process for traceability
Material master critical fields such as planned delivery time, GR processing

time, inhouse prod time, planned delivery time (raw materials), procurement
type, under and over delivery, etc. should have been configured as
mandatory. This could lead to unauthorized data maintenance, incorrect
MIS (Management Information Systems) and inadequate planning.
Restrict creation of BOM header and components for all material types. Block of integration FG
This could lead to creation of BOM for incorrect materials also incorrect BOM for BOM and
materials can be used as a component. costing Costing BOM
Change number should be mandatory during modification of BOM.
Change number should be mandatory during creation / modification of
routing or recipe.
Modification of BOM input components or component quantities during
production order creation/change and confirmation should be restricted.
Also ‘over delivery’, ‘under delivery’ and ‘unlimited over delivery’ should not
allow to change in production order.
Planned order reference should be mandatory in production order for

regular orders. And there should be different order type for manual creation
of production order.
Backdated order creation should not be allowed.
Goods receipt should not be possible without issue of input components or
confirmation.
Also exclude material stocks of many nonrelevant storage locations that are
meant for ‘Defective materials’ and ‘Scrap materials’. ‘vendor returns’,
‘customer returns’, etc. This could lead to improper planning.
Over delivery tolerances should be checked in Order Confirmation

parameter. Final confirmation and Clear Open Reservation’ check box
should be automated.
Restrict the COGI if required, if not then restrict the deletion of unprocessed
post processing records from COGI.
Release Strategy approval redundancy to be removed /streamlined -
Redesign
Catalogue based procurement for mRO Items
Purchase Price Variance Report
RFx process Consolidation/Simplification - Auction, Reverse Auction, RFP,

RFQ
Multi Stage RFI,RFP and RFQ Process for Capex & Spares - Integration to
SAP or Standard SAP process
Capturing details of RFQ process steps
NFA and PNFA Integration with SAP
Provision to capture market data and Market Analytics
Contract Management & Authoring - Legal, Service etc - Indirect
Vendor invoice/documents upload at ASN - Direct
Auto PR to PO based on Share of Business
Purchase Schedule Lines from SAP - Auto release to Vendors
Inventory Coverage Report - RM/PM

Under delivery report or machine downtime
FG: Planned production vs Actual Production
Quality rejection trend for flour, corrugated boxed and trays
Factory wise , vendor wise reason for rejection
Flour mill audit score
Share of business allocation ( Secondary packaging) - Logic enhancement

for Laminates and CBBs
ASN GRN Scan delays
Slow and non moving stocks
MIS for warehousing cost and utilization thereafter
Scrap agreement adherence - SLAs etc
FSSAI & FSSR report - partners who submitted and partners who didn’t and
No Dues Certificate( Digital Upload)
Solman query Report on payment delay
Stock report - capacity utilization of flour, sugar and oil
Scrap frequency report
PO to Invoice date compliance ( Audit Requirement)
PO Ageing Report
Custom Milling Reconciliation Report Critical
BG Tracking and Exposure Report Critical
ASN for Capex Receipts( delayed GR tracking in system) - Vendor Payments

Intimation to Treasury team for Hedging - Capex Imports TRM
Advance Against BGs and BG Tracking FI

cost not able to capture with all the level of WBS.
CER tool not inteface with SAP
Project Tool(date planning) not interface with SAP
Primary freight: Shipment reversal done for multiple loading points

Leg determination needs to be checked for multiple loading points in
Primary freight SD
Multiple plants created for same physical location when mutiple companies
business is carried out
Vendor Evaluation
Business need clear understanding where (storage location) to configure
311 & 641
Upload program required for Laminate material code creation,
approximately 200 materials created in a month.
PLM & SAP integration is required for Laminate material creation, which will
reduce the repitative work
Material master classification (GSM extension ) is required (Automation)- for
Laminate materials
For spare parts material easy search option is required. Hiarchial search
option should be also enable at work center level
Material group need to re classify,
Purchasing group need to re classify

Different tax code in PO line item level for different GST, for the supplying
various location.
FI- POFG vendor code and equity vendor code can be same with different
recon. A/C. (need to discuss with FI).
Supplying plant address should be appear into the PO form.

Line item text- which maintained should be appear in PO pdf, currently only
150 char is coming. Need full text to come
Rebate functionality need to check fot the packaging and others materials
also.
Edit-option need to provide for info record and price master should be
authorized person only.
Material Price should be flow automatic from Price master to any other
place.
SOB optimizer is required for parent child code in laminates materials.

ASN should be optional at line item level in PO for Spot Purchase of
Wheat/Maida / Sugar.
Bidding process should be more flexible, more digital , mobile apps enable,
dynamic & once the budding process is over notification SMS + mail should
trigger. It should be interfaced to S/4 HANA system.
Once PNFA approval process is over PO should create automatically, and
can have one level of PO approval.
Bidding analytics report and vendor feedback is required.
PNFA number should be reflect in wheat purchase PO.

Value based PNFA approval process is required & Generic approval is
needed in ARIBA portal (without Plant)
Wheat PO lifecycle should be visible to wheat supplier.
Schedule delivery line should create based on materials & plant.
Undelivered line item should remove from next release of delivery schedule.
Spot PO which is created out side RFQ process, should have text with PNFA
Logic.
While creating schedule line for wheat supplier first created PO (FCPO) with
less price should consider for delivery
SOB & FIFO based allocation is required in wheat scheduling.

Maida PO price logic currently carried out in excel need to incorporate in
S/4 HANA.
For wheat Buy / Sell process instead of SO, SC (Sales Contract) is required.
Wheat quantity should block from respective Storage Location when Maida
PO created .
Master Data update report needed for custom miller.
APP & LE report required at category level.

PNFA number should be reflect in commodity purchase PO.

Logic.

S/4 HANA.
PO created .
APP & LE report required at category level.
Few service can go with codified service(Service Master can be create)need

to create Separate Doc. Type for this services .
Material / Service rate list should come as pop-up while creating PR for
stationary & printing items. (50% Annual contract & 50 % adhoc billing)
Stationary item purchase value approx 1lkh/month it includes paper +

printing items also, so buying process should be optimise
Once the service PR gets approved PO should create automatically. (PR reff.
In PO Can explore in this), currently they can user PR No. in PO line item as
reff. But user not using this.
Cost center basis approval process required for some admin purchase. ( as
PR approved by admin head again PO approved by same person)
For fixed price repitative services auto GRN for every month. (Ariba) (Like-
WH rent, guest house rent, water bills, etc)
For electric bills.- one blankt PO is creating presently and as per the invoice
bill adjustment is done manually.
For fixed cost service like ware house service/ guest house rental repetitive
payment can be done through (ECS). Can it be automate .
present Service PO upload program is constant (Bala-contact person) non

oyo hotel booking, cabs, events. ( in hotel booking multiple service can be
there like food, service, laundry how to handle those line item ( existing
RICF).
Currently in each invoice manual signature is req.- is Digital Sig. can

impliment
Work flow for invoice approval process is required and if approved

automate the payment process.
if possible digital or front end provide to vendor for invoice booking for
guest house, which will check in details automatically and can consolidate
the monthly amount
Capex PO creation discussion need separately. For travel invoice, Hotel

Booking,
Go live date is challenge in Sep. as it is a pick season for business. Need to
check diwali, accordingly can fix the Go-Live date
Material Description - should be nomencreator basis , need to cleaning data
like material master/ vendors
Going forward WBS will be mandatory for Capex purchase
Auto PO creation in SAP, once PNFA is approved.

Standalone & BOQ item material code can be create. But for other materials
it is not feasible to create material code.
Separate material code should create for individual GST rate

Material classification (A,B,C) need to revisit. Based on this material code
creation can be finalize. Currently A Classified material are huge in number.
Material Data to be received for sample material creation - for sample

material creation master data should provide in a tamplate and in a proper
format
LC & DP is not in sync currently , need some control on it.

Closer of LC in the system is not closing - need control. Closer of LC in
import POs is not close in time by treasure team.
currently Two code for import vendors - one for material & once for service-
need to check if one vendor can create for both
BG tracking need for capex material and BG tracking for other process
common solution is required.
Payment release after certain period for specific PO, need to close in time,
currently vendor does the follow up then it close.-- FI req. (PO level tracking
is req).
Material search hierarchy in S/4 is required in every purchase process
PR creation only allowed if that SPARE parts is not available across locations.
( exception approval for procurement if the material is not in good
condition in other location)
Critical and more than 50 lkh price material will go for contract. Source list
for OEM spares
If there is rate contract- no manual intervention is required while doing
procurement.
RFQ creation at what level ( need to revisit.)

Material level- last purchase price across location should come at material
purchase as pop-up
PO price some time is not harmonic because for pricing procedure is not
correct.- correct the procedure
Freight cost , GST percentage adding into material cost or not ( need to
revisit.)
Gate entry inputs is required in the GR. And Gate Entry ageing report (MIS-
report) is required.
Invoice date should not be before PO creation date.
For some small purchase (petty expense handling) expense like 500 to less
than 40K is that any way to book in WBS level (Capex + MRO material).
Need to check with FI, (Petty expense capture in project WBS-- PS??)
Repetitive services can be codified. (list need to collect from respective
department)
MRO not required quality check. (remove QA from MRO materials) suggest
movement type for rejection.
GR slip need to activate for MRO materials GR.
Parent SKU and the chield SKU concept need to incorporate
Out put of SNP can create STO automatically the qty is almost is same, so
iterface with SNP and SAP is required.
shipment creation date & time with truck entry date & time should be
checked. (MIS report required)
againest one shipment how many truck assignment can be done, is it one to
one or one to many in standard currently in BIL one shipment can tag with
one truck number.
Product creation logic should revisit, as for some small change material
code is creating
Parent & Chileld material code creation process revisit- APO work through.
shipment cost for multi-point loading scenario need to check presently it is

not apearing now.
approval process of shipment utilisation should be mobile apps enable

(FIORI)
which stock is exactly physically damage in transit need to identify, so that

transporter can penalise.
at receiving end - truck entry date & time should also come in ZSL slip. (to
check truck delay time)
some times over/under stock delivery at depot level need to capture. Mostly
for over delivery depot not reported. Subbmision of damage/ shortage can
input in ZSL
In re-packageing scenario, PR raised by different location should club

together and create one PO wich will raise alert to the respective plant for
sending PKG material
consolidated report for re-pkging material to send at various depot. (MIS

report )
POFG scenario may be convert into inter - company STO scenario
for secondory dispatch truck entry - exit date & time is also requre at gate
entry level
shipment freight PO creation should be in standard SAP only
Batch to Batch transfer authorisation should very specific, and if possible to

design a work flow for approval
for CPs one vendor codde & one company code created in SAP currently.
Need to revisit.
Split valuation only maintain for costing perpous only- need to check with -
FI team
material storage visibility at batch + SKU level is required
Batch ageing report in percentage for different bucket is required.
indivudial SKU level self life report in percentage is also require.
for some storage location like quality, damage when material comes in and
out basically how much time took for result recording by a user is needed
Quality team decides to block some batch at ware house or pan india level.
Currently they request Depot supervisor or authorised person to block the
batch, instead of that Quality team should have authorisation to block the
material
As per the satisfaction slip, program will send material to quality stock and
will also release as per the decission
for secondary sale material batch determination would be in SO level.
Auto blocking in CSCF logic need to revisit- auto posting for s.loc to s.loc
Standard functional features should be implement as much as possible.
Ariba if integrate with SAP then take decision now
PO release strategy process for Business Process Owner should be redefined
Manual updating of price should avoid

In To- Be discussion commercial people should also present in the meeting
for ARIBA
For RM/PM material scheduling line (SA) implementation can be reverified
Multiple approval over all purchase process need to re visit
Without PR, PO can not create for some few material

Service master should implement as much as possible (like ware housing
rent service master should create )
Storage location wise wheat allocation & allocation of cost should post in
SAP.
ASN posting directly in S/4 HANA is required, which will reduce the risk of
human error (tampering) and increase accuracy
Against budget - index report for material price change, report is required
which is available in BI reports
Capex material code- introduce. Check with PS team

Spears catalog is required. Plastics for CBP pkging can be done by Ariba
portal
For PO-FG scenario GRN done only for control, check if controll prespective
MIS reporting from various department need to recheck.

Development required- RFQ price should be a input of price master for
packaging materials
In RFQ - for the other category process we need to collaboration

(Milap/Ariba with other portal ) in FRQ lay out - for input 4-5 parameter
(basic price, GST, freight ,etc) , so that the out put of that should input of
price master
In a selection screen, material group option should apear in PO pricing.

Weekly PR received from different plants, it should club together and create
one PO for Packaging Material clusterwise
For any kind of promo activity, Packaging Material has to change as per
planning team guidence, in that scenario material requirement change
adhoc basis, need to check how to avoid new material code creation and PO
creation before vendor invoice.
For promo activity time MRP run may not possible to get the Packaging
Material requirment, in that case mobile app is required to create PR, and
its approval, and also PR to PO conversion will be done through mobile app
PO release strategy should trigger in any addition or deletion in PO line item
which affect the PO price.
In primary material vendor updates the schedule lines. But for the secondary
packaging materials BIL creates the schedule lines. Provide solution which is
best fitt.
SA approval process should trigger as per the SA Value.

SA or Contract which is the best solution for primary & secondary
packaging materials procurement
Solution Manager integration with S/4 is required in proper way, as every

invoice verification is done through Solution Manager, where vendor invoice
copy upload as pdf.
Gate Entry should also incorporate for Packaging material receving at
various plant level, but it should capture data by QR code scan.
For Laminate material parent - child material hierarchy planning is required.
Business need clear understanding where (storage location) to configure

311 & 641
Upload program required for Laminate material code creation,

approximately 200 materials created in a month.
PLM & SAP integration is required for Laminate material creation, which
will reduce the repitative work
Material master classification (GSM extension ) is required (Automation)-

for Laminate materials
For spare parts material easy search option is required. Hiarchial search
option should be also enable at work center level
Different tax code in PO line item level for different GST, for the supplying
various location.
FI- POFG vendor code and equity vendor code can be same with different
recon. A/C. (need to discuss with FI).
Line item text- which maintained should be appear in PO pdf, currently only
150 char is coming. Need full text to come
Rebate functionality need to check fot the packaging and others materials
also.
Edit-option need to provide for info record and price master should be
authorized person only.
Material Price should be flow automatic from Price master to any other
place.

ASN should be optional at line item level in PO for Spot Purchase of
Wheat/Maida / Sugar.




(clusterwise)
Undelivered line item should remove from next release of delivery

schedule.
Logic.

S/4 HANA.
PO created .
ATP & LE report required at category level.


Few service can go with codified service(Service Master can be create)need
to create Separate Doc. Type for this services .
Material / Service rate list should come as pop-up while creating PR for
stationary & printing items. (50% Annual contract & 50 % adhoc billing)
Stationary item purchase value approx 1lkh/month it includes paper +

printing items also, so buying process should be optimise
Once the service PR gets approved PO should create automatically. (PR reff.
In PO Can explore in this), currently they can user PR No. in PO line item as
reff. But user not using this.
Cost center basis approval process required for some admin purchase. ( as
PR approved by admin head again PO approved by same person)
For fixed price repitative services auto GRN for every month. (Ariba) (Like-
WH rent, guest house rent, water bills, etc)
For electric bills.- one blankt PO is creating presently and as per the invoice
bill adjustment is done manually.
For fixed cost service like ware house service/ guest house rental repetitive
payment can be done through (ECS). Can it be automate .
present Service PO upload program is constant (Bala-contact person) non

oyo hotel booking, cabs, events. ( in hotel booking multiple service can be
there like food, service, laundry how to handle those line item ( existing
RICF).
Currently in each invoice manual signature is req.- is Digital Sig. can

impliment
Work flow for invoice approval process is required and if approved

automate the payment process.
if possible digital or front end provide to vendor for invoice booking for
guest house, which will check in details automatically and can consolidate
the monthly amount
Material Description - should be nomencreator basis , need to cleaning
data like material master/ vendors
Standalone & BOQ item material code can be create. But for other
materials it is not feasible to create material code.
Material classification (A,B,C) need to revisit. Based on this material code

creation can be finalize. Currently A Classified material are huge in number.
Material Data to be received for sample material creation - for sample

material creation master data should provide in a tamplate and in a proper
format
Closer of LC in the system is not closing - need control. Closer of LC in

import POs is not close in time by treasure team.
currently Two code for import vendors - one for material & once for
service- need to check if one vendor can create for both
BG tracking need for capex material and BG tracking for other process
common solution is required.
Payment release after certain period for specific PO, need to close in time,
currently vendor does the follow up then it close.-- FI req. (PO level tracking
is req).
PR creation only allowed if that SPARE parts is not available across

locations. ( exception approval for procurement if the material is not in
good condition in other location)
Critical and more than 50 lkh price material will go for contract. Source list
for OEM spares
If there is rate contract- no manual intervention is required while doing
procurement.
Material level- last purchase price across location should come at material
purchase as pop-up
PO price some time is not harmonic because for pricing procedure is not
correct.- correct the procedure
Freight cost , GST percentage adding into material cost or not ( need to
revisit.)
Gate entry inputs is required in the GR. And Gate Entry ageing report (MIS-
report) is required.
For some small purchase (petty expense handling) expense like 500 to less
than 40K is that any way to book in WBS level (Capex + MRO material).
Need to check with FI, (Petty expense capture in project WBS-- PS??)
Repetitive services can be codified. (list need to collect from respective
department)
MRO not required quality check. (remove QA from MRO materials) suggest
movement type for rejection.
Out put of SNP can create STO automatically the qty is almost is same, so
iterface with SNP and SAP is required.
shipment creation date & time with truck entry date & time should be
checked. (MIS report required)
againest one shipment how many truck assignment can be done, is it one
to one or one to many in standard currently in BIL one shipment can tag
with one truck number.
Product creation logic should revisit, as for some small change material
code is creating
shipment cost for multi-point loading scenario need to check presently it is

not apearing now.
approval process of shipment utilisation should be mobile apps enable
(FIORI)
which stock is exactly physically damage in transit need to identify, so that

transporter can penalise.
at receiving end - truck entry date & time should also come in ZSL slip. (to
check truck delay time)
some times over/under stock delivery at depot level need to capture.

Mostly for over delivery depot not reported. Subbmision of damage/
shortage can input in ZSL
In re-packageing scenario, PR raised by different location should club

together and create one PO wich will raise alert to the respective plant for
sending PKG material
consolidated report for re-pkging material to send at various depot. (MIS

report )
for secondory dispatch truck entry - exit date & time is also requre at gate
entry level
Batch to Batch transfer authorisation should very specific, and if possible to

design a work flow for approval
for CPs one vendor codde & one company code created in SAP currently.
Need to revisit.
Split valuation only maintain for costing perpous only- need to check with -
FI team

for some storage location like quality, damage when material comes in and
out basically how much time took for result recording by a user is needed
Quality team decides to block some batch at ware house or pan india level.
Currently they request Depot supervisor or authorised person to block the
batch, instead of that Quality team should have authorisation to block the
material
As per the satisfaction slip, program will send material to quality stock and
will also release as per the decission
PO release strategy process for Business Process Owner should be
redefined

Service master should implement as much as possible (like ware housing
rent service master should create )
Storage location wise wheat allocation & allocation of cost should post in
SAP.
ASN posting directly in S/4 HANA is required, which will reduce the risk of
human error (tampering) and increase accuracy
Against budget - index report for material price change, report is required
which is available in BI reports

Spears catalog is required. Plastics for CBP pkging can be done by Ariba
portal

Development required- RFQ price should be a input of price master for
packaging materials
In RFQ - for the other category process we need to collaboration

(Milap/Ariba with other portal ) in FRQ lay out - for input 4-5 parameter
(basic price, GST, freight ,etc) , so that the out put of that should input of
price master

Weekly PR received from different plants, it should club together and
create one PO for Packaging Material clusterwise
For any kind of promo activity, Packaging Material has to change as per
planning team guidence, in that scenario material requirement change
adhoc basis, need to check how to avoid new material code creation and
PO creation before vendor invoice.
For promo activity time MRP run may not possible to get the Packaging
Material requirment, in that case mobile app is required to create PR, and
its approval, and also PR to PO conversion will be done through mobile app
PO release strategy should trigger in any addition or deletion in PO line
item which affect the PO price.
In primary material vendor updates the schedule lines. But for the
secondary packaging materials BIL creates the schedule lines. Provide
solution which is best fitt.

SA or Contract which is the best solution for primary & secondary
packaging materials procurement
Solution Manager integration with S/4 is required in proper way, as every

invoice verification is done through Solution Manager, where vendor
invoice copy upload as pdf.
Gate Entry should also incorporate for Packaging material receving at

various plant level, but it should capture data by QR code scan.
At the time of advance payment TDS amount deduct, later on while final
payment process is done, previous TDS amount on basic value should
calculate automatically by the system itself
Invoice blocking logic need to revisit.
for Vendor GST/FSSAL licence/PAN/NDC is maintained at master level, if

anything is missing, block the invoice for payment until vendor provide
information on it.
Vendor level invoice block/unblock option need to explore.
Feature of suspense accountin S/4 HANA
Blocking - Material – No movement over 12 months
Blocking - Vendor – No transactions over 18 months

Fit/Gap RICEFW Type RICEFW Description Existing Developments Remarks
<FS Name>
Req As-IS developments that
Fit/Gap R, I,C,E,F,W Id_Team_Description can be Lift-Shift <Details of Gap>
Storage location
mapping with
Fit plant - revisit
Upload program
required, ahich
will create
Material after
validating data
Gap Conversion Material Upload Program fields.
Interface- PLM &

S/4, which will
fetch data from
PLM system and
populate to s/4
Gap Interface PLM & SAP Interface material master
Laminate-material
GSM clasification,
Automation of need to take
Gap Enhancement Laminate classification details req.
It is not
conventional
search,Hiarchial
search option is to
be there, where
ever material
Gap Enhancement Hiarchial search for material search is avaliable
Material group
need to re visit,
Fit while desiging
Purchase Group -
need to re visit at
Fit designing
Tax code input at

line item level, can
fulfill the
requirment, need
Fit to check with FI
While creating BP,

need to check
Fit with FI team
Delivery address
should also come
into PO smart
forms. SO10-
option can be
Gap Enhancement Supply location address on PO form check
PO Line item text Line Item text

display more than 150 need to extend
Gap Enhancement char upto 350-400 char
Rebate on
Packaging material
purchase process
need to check,
Fit standard options.
Basis authorisation
Fit issue
Price Master value

need to flow in
other place, need
to check in others
place- legacy
system / SAP
Fit/Gap Enhancement Material Price Master system
standard quota
arrangement will
not full fill the
Share of business for requirement
Gap Enhancement packaging material
Fit confirmation control check
Bidding - process
need to revisit in
Ariba commodity
Gap Interface Interface for comoditty bidding buying process
PNFA & SAP

integration, which
will trigger auto
Interface with PNFA PO creation
Gap Interface system process
Data fetch from

Ariba or some
other legacy
Gap Report Bidding Analysis report system, feedback
PNFA approval
number should
Interface + PNFA number in also come into
Gap Enhancement Purchase Order purchase Order
for capex/project
item value based
or generic
approval required
where no plant or
P.org level is
required this
approval matrix
should also
avaliable in ARIBA
Gap-ARIBA Interface Ariba Interface portal
If ARIBA portal is
used for this
wheat buying,
then PO to IR
process can
visiable to vendor,
if Vendor is also
accessing ARIBA
Fit- ARIBA portal.
SA creation
Fit process
need to check
MRP option where
delete & re create
option need to
Fit explore.
While creating
spot PO in SAP, it
might bypass the
RFQ process, in
that case text
which is mentain
tained in PNFA
system it should
Interface + Interface with PNFA reflect in PO, also
Gap Enhancement system the logic in PNFA.
intial PO price can

be change for
Fit wheat purchase.
standard quota
arrangement may
Share of business for not fulfil the
Gap Enhancement raw material requirement
Buy/Sell maida
price calculation
done out side SAP,
can done by
custome table
Gap Enhancement Maida price calculation inputs.
Instead of SO, sale

contract is
Fit-SD required.
while creating
maida PO for
custom miller,
need to GI wheat
from different
location, for that
reservation is
Fit required.
for some master

data parameter
change in system
like moister level
or ash percentage,
should send a
notification mail to
Gap Report Master data report custom miller
need to check
with standard ATP
Fit & LE reporting
ARIBA bidding
process details
should be enable
Gap-ARIBA Interface mobile enable Ariba Interface in android mobile
PNFA- SAP
integration, PNFA
approval will
PO creation from PNFA trigger PO creation
Gap Interface approval process.
Bidding analysis
report and vendor
feedback report is
Gap Report Bidding Analysis report required
PNFA number
Interface + PNFA number in should reflect in
Gap Enhancement Purchase Order PO.
Interface with Ariba Similar requirment
Gap Interface portal/Vendor Portal exist
Service master
Fit creation
Pop-up
notification should
come while
pop-up notification for creating PO for
Gap Enhancement Admin purchase stationary items
department PR
should mandetory
for stationary
Fit items purchase
PO creation with
refference of PR at
line item level be
Fit the option
PO release
strategy shoud re-
Fit design
back ground Job

and enhancement
Programe for GRN of might req for this
Gap Enhancement repitative service requirment
PO net price
Fit change.
automatic ECS
process, can check
Fit with FI
Service po
creation by upload
Service PO upload program logic
Gap Conversion program need to revisit
Digital signature
Digital signature in on Invoice is
Gap Enhancement Invoice. required
ABAP work flow

over mail is
required & which
will trigger
Work-flow for invoice automatic
Gap Enhancement approval payment process.
Vendor Invoice
booking at ariba
Fit-Ariba portal
Material
description logic
Fit should revisit
process discipline -
Fit action req.
Interface + Similar requirment
Gap Enhancement Auto PO creation. exist
Material code
creation for BoQ
Fit materials
Material code
creation for BoQ
Fit materials
Material
classification logic
Fit revisit
for Sample
material code
creation should be
Fit tamplate base
LC process is not
intigrated to S/4.
Intigration with LC it’s a stand alone
Gap Enhancement process system.
LC process is not
intigrated to S/4.
Intigration with LC it’s a stand alone
Gap Enhancement process system.
in BP role
assignment
material and
service vendor can
Fit create
BG tracking for
Gap-FI Enhancement capex material
Psymrnt process
Gap-FI Enhancement automation -FI
Material search on
F4 should be
Gap Enhancement Hiarchial search for material hierarchy basis
Standar availability
check - pan india
for specific
Fit material
standard contract
Fit process
Contract refrence
at the time of PO
Fit creation
As pop-up last
material purchase
last purchase price for value should
Gap Enhancement material in pop-up come.
PO pricing
procedure need to
Fit revisit
Fit Condition record

Gate entry ageing
Gap Report report Custom report
PO creation date can

not be > than Invoice enhancement in
Gap Enhancement creation date PO creation
Petty expence
Fit-PS under WBS
Service master
Fit creation
Fit Usage decision
GR slip- smart
Gap Form GR slip form development
SKU level product

hierarchy
Fit-SD Enhancement activation
SNP with SAP

Gap Interface SNP intigration interface
Report for Truck In &

Gap Report out . Custom report
truck assignment
Gap-SD/WM Enhancement into a shipment
Material code/
Fit- PP/MM version creation
Material code
Fit-APO/PP creation
Fit-SD/WM standard - revisit

standard approval
Fit-SD/WM process
quality check need

Fit to carry out
in custom
Development for truck development need
Gap Report entry details some more fields
GI/GR at depot
level qty should
Over & Under delivery come to custom
Gap Enhancement at depot level report report
PR to PO
Fit conversion
Consolidated report for

re-packing material
Gap Report transfer Custom report
STO process
Fit introduce
Report for Truck In & Truck entry-exit

Gap Enhancement out . details capture.
PO creation for
Fit shipment vendors
SAP-BASIS
Fit authorisation
for CP vendor -
Fit need to explore
Split valuation
Fit-FI scenario
if SAP standard
report not fulfill
the req. then
SKU & Batch wise stock custom report is
Fit/Gap Report report required
Batch ageing report in custom Batch

Gap Report percentage ageing report
self life percentage
SKU level self life report. Custom
Gap Report counting report report
time take for UD

Decesion delay report complition report,
Gap Report at storage level custom report
SAP-BASIS
Fit authorisation
Custom
Gap Enhancement Programe for STO development
Batch
Batch determination at determination at
Fit/Gap- SD/ Enhancement SO level SO level
custom
Gap Enhancement Auto blocking at CSCF. development
PO release
Fit strategy
PO basic price
Fit field
SA implimentation
Fit review
PO release
Fit strategy
without PR, stop
Fit PO creation
service master
Fit creation
material
Fit reservation
Interface for ASN interface with
Gap Interface posting legacy
Fit-PS BI report
Cpex material
Fit-PS code creation
Fit-Ariba catalog buying

sub-con process
Fit revisit
Fit/Gap Report Custom MIS report custom MIS report

RFQ to price
Gap Enhancement RFQ price flow master data flow
interface with Legacy legacy interface

Gap Interface system manage
material group
Pricing at material wise price list in
Gap Enhancement group level pop-up
PR to PO
Fit conversion
Material
code/version
Fit- PP/MM creation
Fit-PP MRP run revisit

PO- release
Fit/Gap Enhancement PO release re-trigger strategy
ASN creation at
Fit vendor level
Fit SA release strategy

process
Fit optimisation
Solman with SAP

Fit-PI intigrateion
Custom
development at
Gap Enhancement Scan for gate entry gate entry.
MRP planning
Fit/Gap Enhancement material hierarchy planning revisit
TDS amount
deduction for
vendor advance
Program for advance payment process
Fit/Gap-FI Enhancement TDS amout check need to revisit
invoice block for

amount
mismatch/duplicat
Fit-FI e invoice no.
while doing MIRO,

on screen this
information
Gap-FI Enhancement should come
Vendor level
invoice
Fit-FI block/unblock
Fit-FI standard features
For some very

slow moving
materials ,
business like to
block those, in
MC50 report we
can check the
detail movement
& then blocking
those item needs
Gap Enhancement Dead stock Blocking enhancement
need to check
vendor Gl/ac
which are inactive
for long period, FI
Non-transactional team can look into
Gap-Fi Enhancement vendor blocking this
ation control check
Sr No. Team Process Area Requirement ID
E.g.
<count MM001,WM001,PM001
no.> FICO, MM,WM,PP,QM,SD,PM,PS,HR etc
PA HR001
PA HR002
OM HR003
OM HR004
OM HR005
ESS HR006
PA HR007
PA HR008
PA HR009
PA HR010
PA HR011
PA HR012
PA HR013
Time HR014
PA HR015
Payroll HR016
ESS HR017
ESS HR018
PA HR019
OM HR020
Payroll HR021
PA HR022
OM HR023
PA HR024
PA HR025
ESS HR026
ESS HR027
PA HR028
PA HR029
Time HR030
Payroll HR031
PA HR032
PA HR033
PA HR034
ESS HR035
PA HR036
PA HR037
ESS HR038
PA HR039
ESS HR040
PA HR041
ESS HR042
PA HR043
PA HR044
PA HR045
ESS HR046
ESS HR047
ESS HR048
ESS HR049
PA HR050
PA HR051
Payroll HR052
Payroll HR053
Payroll HR054
Payroll HR055
Payroll HR056
Payroll HR057
Payroll HR058
Payroll HR059
Payroll HR060
Payroll HR061
ESS HR062
Payroll HR063
Payroll HR064
Payroll HR065
Payroll HR066
Payroll HR067
Payroll HR068
Requirements Integration
Function touch
<Requirement Description points
Company Codes will remain same as it is except one CC FUND will be
included in HR.
Personnel area will remain same except BDPL where it will bifurcated
based on states.(Please confirm with state wise detail. Need discussion
with payroll team for the same).
PJP is maintained at position level. Need to be discussed again with sales
team and confirm.
At the position level start and end date will be available, however one
additional field for date required where the planned hiring date will be
captured. One report for Budgeting for all positions along with
employee detail.(Please provide the format)
Organization Unit structure needs to be changed.(Please confirm the
structure to be made)
Organizational structure and my team detail needs to be shown in ESS in
a graphical way. Restriction of the org structure display for employee
and HR Team and the display view will be different from employee to
HRBP.
One New ESG to created apart from existing ESG for “Field sales officer”.
EG 6 & 9 to be removed.
To create a new entity(PSA) for few employee(Equity CP) whose payroll

is not run in the system , however to capture the employee data.
Text of ESG BD & BG to be delimited and renamed w.e.f Go Live date.

PA, PSA : UTs of J&K and Ladakh
ASFi,SFIC - New employee number ranges
Role Change Action and Role Change comments to be captured in any
info type. Role change Report to be captured. Need to update old data
also.
IT 7 - Work schedule- as there are shifts in factory - unable to capture
leave data.
Decentralization of Access to regional HR : IT7, Transfer action
authorization access to be give to factory HR’s.
Exceptional loan to be created
PF nominees, Gratuity Nominees, Life Insurance Nominees,
Dependent list-Family details, Parental insurance
Reports for various HR roles - Leave report for RHRM , HRBPs etc.
Report for Factors pertaining to APB report (ZECM_KRA_EMP) based on
PERSON and Function.
Salary hold to be maintained in HR database to control the Bank
transfer.
Hiring Action Reasons to be captured
X transfer to Y and Y transfer to Z , overlapping of Employees and issue
in Budgeting.
Authorization based on Org Key
Middle Name in 0002 not available , need to be mapped,last name
mandatory condition to be removed. RFC needs to be checked for On
Boarding for the change.IT0002 last name should not be mandatory.
Address proof Letter for the employees(Currently manually in word

provided to the employee) , New WD application required for employee
to raise a request for address proof letter -->Respective OB Team
memebr-->Generate letter in portal close the workflow and email will
trigger to the employee..Hard copy will be given employeeys(Letter
format required).Employee should be having option for updating
address through some link.
IT2,IT006,IT21,IT0023,IT009,IT105,IT0185 to be avilable in UI in People profile
IT0022 education University, Branch of study , qulaification to be

configured by HR Ops team in UI.report required year wise from top to
bottom.Highest qualification should be identified which is not available.
For every month email should trugger to permanent employees for

updating personal information and familly detail and so on.
IT0007 - Issue with factory Manager and officer for work schedule
where every week the shift changes. Example , if Saturday is working
and employee tries to apply leave on the same day.
Annual Salary to be displayed in IT0008 , to be pulled from IT9110 or
standard.
Validation in IT0009 for bank account number for not allowing spaces
before and after.Payee name should come in full which is not coming as
of now as in IT0002 there is no middle name field. Bank key should be
populated based on on CC.
IT0016 is having many dropdown values for notice period. Only to show
60 & 90 days notice period. No need of Probation period.
IT00121 midle name field required. On Boarding tool RFC needs to be
checked.In ESS if there are multiple record for one child, the latest
should be shown.First letter in name should be in caps and rest will in
small letter.
Parental Insurance and In laws insurance . HR need to circulate email--

>Employee should fill the detail-->Approval required -->update in
SAP(IT0021 parents detail and in 0014.Windows will open in the start of
the year April-->To update family detail-->Report for HRteam required.
IT0023 report required where top to bottom employer list will be

provided. Feasibilty check if dropdown can be given for employer list
which will be maintained in any table.
Cost center as of now is maintained in 0001 and 0027. Need to check if
it can be maintained in one info type.
Photograph need to be updated in S/4 and ESS.
Medical report maintaince like blood group and so in info type -standard
.Pre employment medical check up report.
Attachment option in ESS & S/4. Maker and checker process required.
Need reminder based on confirmation, Promotion maintained in 0041.
A window should open in UI to update family and self detail for

insurance in April and report for HR and the window should open every
month for new joinee.
Validity of PA , PSA,EG,ESG, HR Function, Budget Function,Corporate
Function to be delimited which is not in use.
Report - IT23-Latest employer, Current employer-1, Current employer-2,
Current employer-3
Report - for FY whch company they joined
From ESS to SAP photo to be updated by Employee --> Same to be
updated in Sap. Admin should be able to download same .
HR should be able to upload important documents and same to be
stored in SAP.
DMS for HR records digitization. HR shoudlbe ableto save fiels and view,
edit.
Maker checker mechanism to be implemented in all master data
changes, create, deletion. Master data updation access to be given to
respective regional HRs in UI.
Reminder for Confirmation of Mgrmt trainees to Mgr Grade 5 after 1
year completion..
Need to maintaine data of LTIP in infotype, amt and Reminders for
LTIP(Long term insurance plan) . Grade 1 and VPs. Reminder to Comp.
Mgr, HR ops team.
Joining bonus installement to be stopped , reminder to be given. If
leaving with in year , then we need to recover amt also.
IT009-BANK key
IT Computation in ZITA is providing out put for only Active employees,
but need all left cases also to be provided in the output. Land lord PAN
number , IT584 - Bank loan
Report : People overhead report
Following Perk calculation required in S/4-Leased car

park,ESOP(Employee stock option),Loan Perk,Gift Perk.Pension Perk,
more than 1.5 lacs is perk.
Provision(IT9110,IT9003), Leave Encashment-4.4% of basic,gratuity-

4.81%,(PCR),KRA-Variable /12(Include)
Reprot for posting result vs Payroll result-2PRG
Report for reconcillation of payroll result of previous month to current
month-Salary variance report.
Loan Report -
Accrued salary report for separated employee
IT declaration actual required with attachment option. Output should be
in 12B B.
Vendor code creation automation-BP
Wrong tax calculation for mid month hire employee.
One time bonus is taking tax slab for the new joinee for the first month
as there is no payroll in previous month
Payroll driver shouls throw error if there is any info type missing
Form 24Q mismatch for separated employee with Form 16A & B
Option for the employee to access a shared folder to get the form 16
which will be kept by Admin
RICEFW Existing
RICEFW <FS
Descripti Develop
SEA Approach Fit/Gap Type Name>
on As-IS
ments Remarks
Req developm
Simplification, Id_Team_ ents that
Elimination, R, Descriptio can be
Automation Fit/Gap I,C,E,F,W n Lift-Shift <Details of Gap>
Gift Perk more than
5000(IT9005)taxable,ESOP-The difference
of stock in the year end-year beginning is
the perk.Logic is written in the Include.Car
Perk is the difference of eligibility-actual
value perk. Available in the system.
Format will be provided by Britannia Team
Format will be provided by Britannia Team
Need further discussion

S. No. Team Process Area Requirement ID Requirements
FICO, E.g.
MM,WM,PP,QM,SD,PM MM001,WM001,PM00
<count no.> ,PS 1 etc <Requirement Description
Loadability factor is calculated

manually by depot for truck
35 SD - Sales SD001 utilization
Credit Note doesn’t give complete

information to AW e.g. which
month’s adjustment, how much
36 SD - Sales SD002 claim approved.
Depot person is manually adding

invoice line items. E.g. 16 lines are
added first and then next 16 lines.
37 SD - Sales SD003 To check with Siliguri depot
38 SD - Sales SD004 Invoice detailing need to be revisited
ZDEP: Different order types can be

created for with and without
39 SD - Sales SD005 reference
ZCRS: Logic of fair share calculation
40 SD - Sales SD006 needs to be revisited
Shipment after invoice needs to be
41 SD - Sales SD007 redesigned and created after PGI
Multi batch determination in
42 SD - Sales SD008 delivery.
Cheque customer changes to RTGS

customer when cheque bounces
back. PGI is already done. But billing
gets blocked. Hence complete
43 SD - Sales SD009 reversal is done.
NIC portal: Has validation that if

distributor has not paid GST of
previous payment then eway bill
doesn’t get generated. Hence truck
44 SD - Sales SD010 will not leave depot.
45 SD - Sales SD011 Billing taking 10mins
Dashboard for case item fill rate. Per
order this information is required.
Line fill rate is 100% if all lines are
fulfilled (even if partially). Case fill
46 SD - Sales SD012 rate is reduced if partially fulfilled
POD should be implemented for
47 SD - Sales SD013 delivery tracking
48 SD - Sales SD014 Visibility on RTGS funds and orders
CSD: Once stock comes back of

certain qty then the returned
amount should get added to
remaining sales quantity . PO validity
49 SD - Sales SD015 is longer hence this requirement.
For ACD customers (e-Commerce)

Auto delivery creation for Sloc:
C&FA. Batch job timings to be
51 SD - Sales SD017 designed
MT, CSD, ACD: Auto RCA (Root

Cause Analysis) report for billing.
Each region (#5) takes 5 hrs for RCA
52 SD - Sales SD018 then national team takes 5 hours
POFG - Transactions are not

showing in ZSIT report. Difficult to
plan critical stock availability for the
53 SD - Special Sales SD019 day billing if it is critical
External Dimensions for SKU

required for CBM calculation.
Manual work is done by SCM team
to measure. Change is sent to MDM
to reflect external dimensions. First
order is impacted as CBM calculation
56 SD- Export SD022 is incorrect.
57 SD- Export SD023 Loading design for container
Material Description needs to come
58 SD- Export SD024 in full
Excel upload to create quotation wrt
59 SD- Export SD025 indents
Create SO automatically once quote
60 SD- Export SD026 is finally released
Document repository to include -
pre-shipment (customs invoice),
shipping bill, Bill of lading, Packing
list, Commercial invoice. Apart from
Shipping bill & bill of lading, the
other documents are generated
from SAP and we should look at
automatically saving it in respective
folders maintaining the document
stream. Separate provision for
Shipping bill & Bill of lading
attachment against the commercial
invoice can be looked at. This
requirement is essential for
maintaining documents for audits,
submission to tax officers, bank
submission & sending it to
62 SD- Export SD028 customers.
PO No./ PO details field to be

incorporated in invoice format as
per requirement from majority
customers to enable them to relate
64 SD- Export SD030 invoice with their raised PO's.
65 SD- Export SD031 Dashboard for export net sales
Indent sharing time is crucial
68 SD- Bread Business SD034 impacting demand and supply
Manual invoicing due to connectivity
69 SD- Bread Business SD035 issues.
Reporting challenges in MCSI report

for getting report on different levels
70 SD- Bread Business SD036 sales hierarchy
71 SD- Bread Business SD037 Tray management issue
Copy controls from PO to

intercompany delivery when PR/PO
72 SD - International SD038 details are changed
Editing details manually of invoice
73 SD - International SD039 when LC from customer
74 SD - International SD040 PO from ZCFX invoice to ZCIX order
75 SD - International SD041 Transport module
Batch determination should happen

in delivery based on country code +
76 SD - International SD042 customer (enhancement in progress)
Orders received from customers in
PDF/excel format. Tool to upload
77 SD - International SD043 order in SAP directly
PFI to be generated from QT. Not to
78 SD - International SD044 be created manually
Standard Intercompany sales from
79 SD - International SD045 India is needed
Automatic delivery à invoice when
81 SD - International SD047 GRN completed for UAE customer
Domestic & export billing type
82 SD - International SD048 should have common number range
83 SD - International SD049 Storing invoice copies in system
Send cancel invoice print to
84 SD - International SD050 domestic customer
Tax credit note needs to be shared
85 SD - International SD051 with customer
customer created multiple times for
86 SD - Sales master SD052 each product lines or distribution
Different sales persons (hence, sales

groups) depending on fast
moving/slow moving SKUs for same
87 SD - Sales master SD053 product division with
Exception should show if customer is

already created based on PAN /
Address / PIN code / Bank Details /
GSTN number etc., which will help to
avoid creation of duplicate
88 SD - Sales master SD054 customer.
Required validations to be built

while creation of request at user
level workflow – Exceptions should
89 SD - Sales master SD055 be visible to MDM team
Feature to update FSSAI Licence

details by product from and to
90 SD - Sales master SD056 date,number etc.,
Blocking of codes based on need or
auto blocking if certain conditions
91 SD - Sales master SD057 meet
Blocking - Customer – No
95 SD - Sales master SD061 transactions over 3 months
No material should be active with
96 SD - Sales master SD062 out HSN
No service code should be active
97 SD - Sales master SD063 with out SCN
Ready made report if employee

joined as customer or vendor or vice
98 SD - Sales master SD064 versa
Automatic flow of Customer data

from SAP to Udaan for doing AW
registration to capturing Secondary
99 SD - Sales master SD065 sales in Udaan.
Automatic Upload of Stock Norms

in Customer master once customer
100 SD - Sales master SD066 is created.
Automatic Upload of Product

masters in Udaan if changes done in
101 SD - Sales master SD067 FG.
Automatic upload of Parent Child
102 SD - Sales master SD068 masters if any changes done.
Need a report on changes made by
any one in the masters during given
103 SD - Sales master SD069 period
Report required for no of

transactions done by MDM during
104 SD - Sales master SD070 the given period – By ID
SD - Sales enterprise Sales Org created for JVs can be
105 struc. SD071 merged to main sales org
SD - Sales enterprise As-Is DCs are created for reporting.

106 struc. SD072 Identify new DCs and reporting logic
SD - Sales enterprise dentify new divisions for each
107 struc. SD073 product line
SD - Sales enterprise Identify placeholders for the 5-tiered

108 struc. SD074 sales hierarchy for reporting purpose
Rebates process for monthly
109 SD - Sales master SD075 settlements
Levels of approvals to be checked in
110 SD- Claims SD076 ZLCA/ZLCB
Levels of approvals to be checked in
111 SD- Claims SD077 price difference claims
Without GST processes might not be
112 SD- Claims SD078 required
Dashboard on incentives provided
to AWs. AW performance for past 3
113 SD- Claims SD079 years
Movement of inventory from
114 SD- Claims SD080 Production date to LCA - Dashboard
Debit note (without GST) for trade

loads to AWs à will be pushed
from Arteria. Automatically
115 SD- Claims SD081 creation of debit
If claims are exceeding 2% of
monthly sales then block and
116 SD- Claims SD082 workflow is required
117 SD- Claims SD083 Reporting & dashboards for claims

Settled claims with invoices need to
118 SD- Claims SD084 be communicated to AW
Existing
Integration SEA Approach Fit/Gap RICEFW Type RICEFW Description Developments
Simplification, <FS Name>

Function Elimination, Req As-IS developments
touch points Automation Fit/Gap R, I,C,E,F,W Id_Team_Description that can be Lift-Shift
Pando interface to be
GAP I re-visitied
GAP R
GAP
GAP R
FIT
GAP E
Route determination
FIT to be activated at SO
FIT
GAP E
GAP
FIT
Standard SAP or
FIORY app to be
FIT checked
Fit/Gap E
GAP E
Checking on
FIT standard solution
Fit
Check on standard
FIT app SOFI
GAP R
GAP I
GAP I
GAP E
GAP E
GAP E
GAP
FIT Standard to be analysed on copy controls

GAP R
GAP
GAP
GAP R
GAP
GAP
GAP E
FIT Copy controls to be checked
FIT Standard shipment process
GAP E Current enhancement to be extended

GAP E
GAP F
FIT Standard transaction
GAP E
FIT
FIT
GAP F
GAP F
FIT
FIT
GAP E Existing enhancement to be checked
GAP W Need to check on, if any existing development
FIT Need to check standard
GAP E
GAP E Need to check on, if any existing development

FIT To be taken care in arteria
GAP E To be taken care in arteria
GAP E Check on existing development
GAP E Check on existing development
FIT
FIT
FIT
FIT
FIT
Fit
FIT
FIT
To be checked on
GAP R Arteria
GAP R
GAP I
GAP W
Standard fiori apps to
FIT be showcased
GAP F
Remarks
<Details of Gap>
Credit format needs to be checked
To check with Siliguri Depot
Invoice format needs to be re-visited
New order types to be created
Validation from Manoj
Since pricing is not available in delivery, batch determination is not activated at

delivery. Credit mgmt. & value matches for what is picked
Mode of payment enhancement needs to be developed, but operational

discipline has to be carried out
Operational GAP
Due to credit check on billing. Will change if credit check done at PGI level
Revenue recognition should happen when GRN is actually done at customer
New requirement
Will change in To-Be when intercompany STO will be implemented for POFG
instead of sales
Currently have internal dimensions mentioned by R&D team

Container planning is required
In standard maximum 40 is allowed
Customization scope for excel upload
Requirement to be checked if through settings or customization

DMS or SolMan need to be analysed
o be analysed on copy controls

Exports team to share the required format
Operational
To check if can be captured offline
Report is required
Operational
Operational challenges
To be analysed
rols to be checked
shipment process
nhancement to be extended
Order upload tool
Order acknowledgement
Automation
Number range setting

Document management system
Form requirement
Form requirement
Data clean up and sales enterprise stuc.
text/BP relationship
nhancement to be checked
heck on, if any existing development
heck standard
Need to check on the required condition

n care in arteria
n care in arteria
n care in arteria
n care in arteria
existing development
existing development
ZLCA/ZLCB are pre-approved. Blocks are not required. Potential for complete
automation
Requirement of status profiling to be checked with the business for price
difference claims scenarios. Other options available to control release
Clean up documents type where credit/debit can be raised without GST

Integrated view can be proposed with Arteria
To be checked on Arteria
Workflow can be designed
Print is sent with invoice with this information. To be verified once

Requirement
S. No. Team Process Area ID
<count FICO, E.g.

MM,WM,PP,Q MM001,WM00
no.> M,SD,PM,PS 1,PM001 etc
Packaging Material
Procurement
Packaging Material
Procurement
Packaging Material
Procurement
Packaging Material
Procurement
Spare Material
Spare Material
Spare Material
Spare Material
Spare Material
Spare Material
Packaging Material
Packaging Material
Packaging Material
Spot Purchase
Spot Purchase
Spot Purchase
All Commodity
Purchase
Spot Purchase
Spot Purchase
Spot Purchase
All Commodity
Purchase
All Commodity
Purchase
Spot Purchase
All Commodity
Purchase
Wheat Buy / Sell
Wheat Buy / Sell

Wheat Buy / Sell
Wheat Buy / Sell
Wheat Buy / Sell

All Commodity
Purchase
Spot Purchase
Spot Purchase
All Commodity
Purchase
All Commodity
Purchase
Spot Purchase
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
Non-Stock Material
Purchase.
BPO Meeting
(Manoj)
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
Capex Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
MRO Procurement
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
Primary / Secondary
Dispatch
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
BPO Meeting
(Manoj)
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Packaging Material
Invoice Verification
Master Data Team
Master Data Team

Requirements
<Requirement Description
Business need clear understanding where (storage location) to configure 311 & 641
Upload program required for Laminate material code creation, approximately 200 materials
created in a month.
PLM & SAP integration is required for Laminate material creation, which will reduce the
repitative work
Material master classification (GSM extension ) is required (Automation)- for Laminate
materials
For spare parts material easy search option is required. Hiarchial search option should be also
enable at work center level
Different tax code in PO line item level for different GST, for the supplying various location.
FI- POFG vendor code and equity vendor code can be same with different recon. A/C. (need to
discuss with FI).

Line item text- which maintained should be appear in PO pdf, currently only 150 char is
coming. Need full text to come
Rebate functionality need to check fot the packaging and others materials also.
Edit-option need to provide for info record and price master should be authorized person only.
Material Price should be flow automatic from Price master to any other place.

ASN should be optional at line item level in PO for Spot Purchase of Wheat/Maida / Sugar.
Bidding process should be more flexible, more digital , mobile apps enable, dynamic & once
the budding process is over notification SMS + mail should trigger. It should be interfaced to
S/4 HANA system.
Once PNFA approval process is over PO should create automatically, and can have one level of
PO approval.

Value based PNFA approval process is required & Generic approval is needed in ARIBA portal
(without Plant)
Schedule delivery line should create based on materials & plant. (clusterwise)
Spot PO which is created out side RFQ process, should have text with PNFA Logic.
While creating schedule line for wheat supplier first created PO (FCPO) with less price should
consider for delivery
Maida PO price logic currently carried out in excel need to incorporate in S/4 HANA.
Wheat quantity should block from respective Storage Location when Maida PO created .
ATP & LE report required at category level.

Bidding process should be more flexible, more digital , mobile apps enable, dynamic & once
the budding process is over notification SMS + mail should trigger. It should be interfaced to
S/4 HANA system.
Once PNFA approval process is over PO should create automatically, and can have one level of
PO approval.

Few service can go with codified service(Service Master can be create)need to create Separate
Doc. Type for this services .
Material / Service rate list should come as pop-up while creating PR for stationary & printing
items. (50% Annual contract & 50 % adhoc billing)
Stationary item purchase value approx 1lkh/month it includes paper + printing items also, so
buying process should be optimise
Once the service PR gets approved PO should create automatically. (PR reff. In PO Can explore
in this), currently they can user PR No. in PO line item as reff. But user not using this.
Cost center basis approval process required for some admin purchase. ( as PR approved by
admin head again PO approved by same person)
For fixed price repitative services auto GRN for every month. (Ariba) (Like- WH rent, guest
house rent, water bills, etc)
For electric bills.- one blankt PO is creating presently and as per the invoice bill adjustment is
done manually.
For fixed cost service like ware house service/ guest house rental repetitive payment can be
done through (ECS). Can it be automate .
present Service PO upload program is constant (Bala-contact person) non oyo hotel booking,
cabs, events. ( in hotel booking multiple service can be there like food, service, laundry how to
handle those line item ( existing RICF).
Currently in each invoice manual signature is req.- is Digital Sig. can impliment
Work flow for invoice approval process is required and if approved automate the payment
process.
if possible digital or front end provide to vendor for invoice booking for guest house, which
will check in details automatically and can consolidate the monthly amount
Material Description - should be nomencreator basis , need to cleaning data like material
master/ vendors

Standalone & BOQ item material code can be create. But for other materials it is not feasible
to create material code.
Material classification (A,B,C) need to revisit. Based on this material code creation can be
finalize. Currently A Classified material are huge in number.
Material Data to be received for sample material creation - for sample material creation
master data should provide in a tamplate and in a proper format

Closer of LC in the system is not closing - need control. Closer of LC in import POs is not close
in time by treasure team.
currently Two code for import vendors - one for material & once for service- need to check if
one vendor can create for both
BG tracking need for capex material and BG tracking for other process common solution is
required.
Payment release after certain period for specific PO, need to close in time, currently vendor
does the follow up then it close.-- FI req. (PO level tracking is req).
PR creation only allowed if that SPARE parts is not available across locations. ( exception
approval for procurement if the material is not in good condition in other location)
Critical and more than 50 lkh price material will go for contract. Source list for OEM spares
If there is rate contract- no manual intervention is required while doing procurement.
Material level- last purchase price across location should come at material purchase as pop-up
PO price some time is not harmonic because for pricing procedure is not correct.- correct the
procedure
Freight cost , GST percentage adding into material cost or not ( need to revisit.)
Gate entry inputs is required in the GR. And Gate Entry ageing report (MIS-report) is required.

For some small purchase (petty expense handling) expense like 500 to less than 40K is that
any way to book in WBS level (Capex + MRO material). Need to check with FI, (Petty expense
capture in project WBS-- PS??)
Repetitive services can be codified. (list need to collect from respective department)
MRO not required quality check. (remove QA from MRO materials) suggest movement type for
rejection.

Out put of SNP can create STO automatically the qty is almost is same, so iterface with SNP
and SAP is required.
shipment creation date & time with truck entry date & time should be checked. (MIS report
required)
againest one shipment how many truck assignment can be done, is it one to one or one to
many in standard currently in BIL one shipment can tag with one truck number.
Product creation logic should revisit, as for some small change material code is creating
shipment cost for multi-point loading scenario need to check presently it is not apearing now.
approval process of shipment utilisation should be mobile apps enable (FIORI)

which stock is exactly physically damage in transit need to identify, so that transporter can
penalise.
at receiving end - truck entry date & time should also come in ZSL slip. (to check truck delay
time)
some times over/under stock delivery at depot level need to capture. Mostly for over delivery
depot not reported. Subbmision of damage/ shortage can input in ZSL
In re-packageing scenario, PR raised by different location should club together and create one
PO wich will raise alert to the respective plant for sending PKG material
consolidated report for re-pkging material to send at various depot. (MIS report )
for secondory dispatch truck entry - exit date & time is also requre at gate entry level
Batch to Batch transfer authorisation should very specific, and if possible to design a work flow
for approval
for CPs one vendor codde & one company code created in SAP currently. Need to revisit.
Split valuation only maintain for costing perpous only- need to check with - FI team

for some storage location like quality, damage when material comes in and out basically how
much time took for result recording by a user is needed
Quality team decides to block some batch at ware house or pan india level. Currently they
request Depot supervisor or authorised person to block the batch, instead of that Quality team
should have authorisation to block the material
As per the satisfaction slip, program will send material to quality stock and will also release as
per the decission
PO release strategy process for Business Process Owner should be redefined

Service master should implement as much as possible (like ware housing rent service master
should create )
Storage location wise wheat allocation & allocation of cost should post in SAP.
ASN posting directly in S/4 HANA is required, which will reduce the risk of human error
(tampering) and increase accuracy
Against budget - index report for material price change, report is required which is available in
BI reports
Spears catalog is required. Plastics for CBP pkging can be done by Ariba portal
Development required- RFQ price should be a input of price master for packaging materials
In RFQ - for the other category process we need to collaboration (Milap/Ariba with other
portal ) in FRQ lay out - for input 4-5 parameter (basic price, GST, freight ,etc) , so that the out
put of that should input of price master
Weekly PR received from different plants, it should club together and create one PO for
Packaging Material clusterwise
For any kind of promo activity, Packaging Material has to change as per planning team
guidence, in that scenario material requirement change adhoc basis, need to check how to
avoid new material code creation and PO creation before vendor invoice.
For promo activity time MRP run may not possible to get the Packaging Material requirment,
in that case mobile app is required to create PR, and its approval, and also PR to PO
conversion will be done through mobile app
PO release strategy should trigger in any addition or deletion in PO line item which affect the
PO price.
In primary material vendor updates the schedule lines. But for the secondary packaging
materials BIL creates the schedule lines. Provide solution which is best fitt.
SA or Contract which is the best solution for primary & secondary packaging materials
procurement
Solution Manager integration with S/4 is required in proper way, as every invoice verification is
done through Solution Manager, where vendor invoice copy upload as pdf.
Gate Entry should also incorporate for Packaging material receving at various plant level, but it
should capture data by QR code scan.
At the time of advance payment TDS amount deduct, later on while final payment process is
done, previous TDS amount on basic value should calculate automatically by the system itself
Invoice blocking logic need to revisit.

for Vendor GST/FSSAL licence/PAN/NDC is maintained at master level, if anything is missing,
block the invoice for payment until vendor provide information on it.
Vendor level invoice block/unblock option need to explore.
Feature of suspense accountin S/4 HANA
Blocking - Material – No movement over 12 months
Blocking - Vendor – No transactions over 18 months

SEA Approach Fit/Gap RICEFW Type RICEFW Description
Simplification, "<FS Name> Req

Elimination, Fit/Gap R, I,C,E,F,W Id_Team_Description"
Automation
Fit
Gap Conversion Material Upload Program
Gap Interface PLM & SAP Interface

Automation of Laminate
Gap Enhancement classification
Gap Enhancement Hiarchial search for material

Fit
Fit
Fit
Fit
Gap Enhancement Supply location address on PO form

PO Line item text display more than
Gap Enhancement 150 char
Fit
Fit
Fit/Gap Enhancement Material Price Master

Share of business for packaging
Gap Enhancement material
Fit
Gap Interface Interface for comoditty bidding
Gap Interface Interface with PNFA system
Gap Report Bidding Analysis report

Interface +
Gap Enhancement PNFA number in Purchase Order
Gap-ARIBA Interface Ariba Interface
Fit- ARIBA
Fit
Fit
Interface +
Gap Enhancement Interface with PNFA system
Fit
Gap Enhancement Share of business for raw material
Gap Enhancement Maida price calculation

Fit-SD
Fit
Gap Report Master data report
Fit
Gap-ARIBA Interface mobile enable Ariba Interface
Gap Interface PO creation from PNFA approval
Gap Report Bidding Analysis report

Interface +
Gap Enhancement PNFA number in Purchase Order
Interface with Ariba portal/Vendor
Gap Interface Portal
Fit
pop-up notification for Admin
Gap Enhancement purchase
Fit
Fit
Fit
Programe for GRN of repitative
Gap Enhancement service
Fit
Fit
Gap Conversion Service PO upload program
Gap Enhancement Digital signature in Invoice.
Gap Enhancement Work-flow for invoice approval
Fit-Ariba
Fit
Fit
Interface +
Gap Enhancement Auto PO creation.
Fit
Fit
Fit
Fit
Gap Enhancement Intigration with LC process
Gap Enhancement Intigration with LC process
Fit
Gap-FI Enhancement
Gap-FI Enhancement
Gap Enhancement Hiarchial search for material
Fit
Fit
Fit
last purchase price for material in
Gap Enhancement pop-up
Fit
Fit
Gap Report Gate entry ageing report

PO creation date can not be > than
Gap Enhancement Invoice creation date
Fit-PS
Fit
Fit
Gap Form GR slip
Fit-SD Enhancement
Gap Interface SNP intigration
Gap Report Report for Truck In & out .
Gap-SD/WM Enhancement
Fit- PP/MM
Fit-APO/PP
Fit-SD/WM
Fit-SD/WM
Fit
Gap Report Development for truck entry details

Over & Under delivery at depot
Gap Enhancement level report
Fit
Consolidated report for re-packing
Gap Report material transfer
Fit
Gap Enhancement Report for Truck In & out .

Fit
Fit
Fit
Fit-FI
Fit/Gap Report SKU & Batch wise stock report
Gap Report Batch ageing report in percentage
Gap Report SKU level self life counting report

Decesion delay report at storage
Gap Report level
Fit
Gap Enhancement Programe for STO
Fit/Gap- SD/WM Enhancement Batch determination at SO level
Gap Enhancement Auto blocking at CSCF.
Fit
Fit
Fit
Fit
Fit
Fit
Fit
Gap Interface Interface for ASN posting
Fit-PS
Fit-PS
Fit-Ariba
Fit
Fit/Gap Report Custom MIS report
Gap Enhancement RFQ price flow
Gap Interface interface with Legacy system

Gap Enhancement Pricing at material group level
Fit
Fit- PP/MM
Fit-PP
Fit/Gap Enhancement PO release re-trigger
Fit
Fit
Fit
Fit-PI
Gap Enhancement Scan for gate entry

Fit/Gap Enhancement material hierarchy planning
Program for advance TDS amout

Fit/Gap-FI Enhancement check
Fit-FI
Gap-FI Enhancement
Fit-FI
Fit-FI
Gap Enhancement Dead stock Blocking
Gap-Fi Enhancement Non-transactional vendor blocking

Existing Developments Remarks
As-IS developments that can be Lift- <Details of Gap>

Shift
Storage location mapping with plant - revisit

Upload program required, ahich will create Material
after validating data fields.
Interface- PLM & S/4, which will fetch data from PLM
system and populate to s/4 material master
Laminate-material GSM clasification, need to take
details req.
It is not conventional search,Hiarchial search option

is to be there, where ever material search is avaliable
Material group need to re visit, while desiging
Purchase Group - need to re visit at designing
Tax code input at line item level, can fulfill the
requirment, need to check with FI
While creating BP, need to check with FI team

Delivery address should also come into PO smart
forms. SO10- option can be check
Line Item text need to extend upto 350-400 char

Rebate on Packaging material purchase process need
to check, standard options.
Basis authorisation issue
Price Master value need to flow in other place, need

to check in others place- legacy system / SAP system
standard quota arrangement will not full fill the
requirement
confirmation control check
Bidding - process need to revisit in Ariba commodity

buying process
PNFA & SAP integration, which will trigger auto PO
creation process
Data fetch from Ariba or some other legacy system,
feedback
PNFA approval number should also come into
purchase Order
for capex/project item value based or generic
approval required where no plant or P.org level is
required this approval matrix should also avaliable in
ARIBA portal
If ARIBA portal is used for this wheat buying, then PO
to IR process can visiable to vendor, if Vendor is also
accessing ARIBA portal.
SA creation process
need to check MRP option where delete & re create
option need to explore.
While creating spot PO in SAP, it might bypass the

RFQ process, in that case text which is mentain
tained in PNFA system it should reflect in PO, also the
logic in PNFA.
intial PO price can be change for wheat purchase.

standard quota arrangement may not fulfil the
requirement
Buy/Sell maida price calculation done out side SAP,
can done by custome table inputs.
Instead of SO, sale contract is required.
while creating maida PO for custom miller, need to GI
wheat from different location, for that reservation is
required.
for some master data parameter change in system
like moister level or ash percentage, should send a
notification mail to custom miller
need to check with standard ATP & LE reporting
ARIBA bidding process details should be enable in

android mobile
PNFA- SAP integration, PNFA approval will trigger PO
creation process.
Bidding analysis report and vendor feedback report
is required
PNFA number should reflect in PO.
Similar requirment exist
Service master creation

Pop-up notification should come while creating PO
for stationary items
department PR should mandetory for stationary
items purchase
PO creation with refference of PR at line item level
be the option
PO release strategy shoud re-design

back ground Job and enhancement might req for this
requirment
PO net price change.
automatic ECS process, can check with FI
Service po creation by upload program logic need to

revisit
Digital signature on Invoice is required

ABAP work flow over mail is required & which will
trigger automatic payment process.
Vendor Invoice booking at ariba portal
Material description logic should revisit

process discipline - action req.
Similar requirment exist
Material code creation for BoQ materials

Material code creation for BoQ materials
Material classification logic revisit

for Sample material code creation should be
tamplate base
LC process is not intigrated to S/4. it’s a stand alone
system.
LC process is not intigrated to S/4. it’s a stand alone
system.
in BP role assignment material and service vendor
can create
BG tracking for capex material
Psymrnt process automation -FI

Material search on F4 should be hierarchy basis
Standar availability check - pan india for specific
material
standard contract process
Contract refrence at the time of PO creation
As pop-up last material purchase value should come.
PO pricing procedure need to revisit

Condition record
Custom report
enhancement in PO creation
Petty expence under WBS

Service master creation
Usage decision
GR slip- smart form development
SKU level product hierarchy activation
SNP with SAP interface
Custom report
truck assignment into a shipment
Material code/ version creation
Material code creation
standard - revisit
standard approval process
quality check need to carry out
in custom development need some more fields

GI/GR at depot level qty should come to custom
report
PR to PO conversion
Custom report
STO process introduce
Truck entry-exit details capture.

PO creation for shipment vendors
SAP-BASIS authorisation
for CP vendor - need to explore
Split valuation scenario

if SAP standard report not fulfill the req. then custom
report is required
custom Batch ageing report
self life percentage report. Custom report
time take for UD complition report, custom report
SAP-BASIS authorisation
Custom development
Batch determination at SO level
custom development
PO release strategy
PO basic price field
SA implimentation review
PO release strategy
without PR, stop PO creation
service master creation
material reservation
interface with legacy
BI report
Cpex material code creation
catalog buying
sub-con process revisit
custom MIS report
RFQ to price master data flow
legacy interface manage

material group wise price list in pop-up
PR to PO conversion
Material code/version creation
MRP run revisit
PO- release strategy
ASN creation at vendor level

SA release strategy
process optimisation
Solman with SAP intigrateion
Custom development at gate entry.

MRP planning revisit
TDS amount deduction for vendor advance payment

process need to revisit
invoice block for amount mismatch/duplicate invoice
no.
while doing MIRO, on screen this information should
come
Vendor level invoice block/unblock
standard features
For some very slow moving materials , business like

to block those, in MC50 report we can check the
detail movement & then blocking those item needs
enhancement
need to check vendor Gl/ac which are inactive for
long period, FI team can look into this
standard process
Custom Development
Custom Development
Custom Development
Need to check Feasibility,

standard process
standard process
standard process
standard process
Custom Development
Custom Development
standard process
standard process
standard/Custom process
Custom Development
standard process
Custom Development
Custom Development
Custom Development
Custom Development
ARIBA Custom
Development
standard process
standard process
standard process
Custom Development
standard process
Custom Development
Custom Development
standard process
standard process
Custom Development
standard process
Custom Development
Custom Development
Custom Development
Custom Development
Custom Development
standard process
Custom Development
standard process
standard process
standard process
Custom Development
standard process
standard process
Custom Development
Custom Development
Custom Development
standard process
standard process
standard process
Custom Development
standard process
standard process
standard process
standard process
Custom Development
Custom Development
standard process
Custom Development
Custom Development
Custom Development
standard process
standard process
standard process
Custom Development
standard process
standard process
Custom Development
standard process
standard process
standard process
standard process
Custom Development
standard process
Custom Development
Custom Development
Custom Development
standard process
standard process
standard process
standard process
standard process
Custom Development
Custom Development
standard process
Custom Development
standard process
Custom Development
standard process
standard process
standard process
standard process
custom Development
Custom Development
Custom Development
Custom Development
standard process
Custom Development
standard process
Custom Development
standard process
standard process
standard process
standard process
standard process
standard process
standard process
Custom Development
standard process
standard process
standard process
standard process
Custom Development
Custom Development
Custom Development
Custom Development
standard process
standard process
standard process
standard process
standard process
standard process
standard process
standard process
Custom Development
standard process
standard process
standard process
Custom Development
standard process
standard process
S. No. Team Process Area Requirement ID
<count FICO, MM,WM,PP,QM,SD,PM,PS E.g. MM001,WM001,PM001 etc

no.>
Materdata
Maintenance process
Reports
Interface
Requirements
<Requirement Description
Equipment & Functional location unique Identification and Maintenance History

Predefined Task list operation not available.
Day to Day Parameter Record for the Equipment's
Fire Extinguisher List and Changed Record
Critical spare list should reviewed automatically in SAP
Ideal Spare Material need to Identify & Delete
Monthly/Yearly Calendar for Preventive Maintenance & Calibration Maintenance process
Notification Alert for preventive/Calibration Maintenance process
Notification alert for other team for Shut Down Maintenance.
MRP for Spare Materials.
Refurbished Material /Equipment Gate entry process
damage Code Analysis
Integration issue with other Module
Equipment Usage & Down time Report
Individual Equipment Maintenance History card
Maintenance plan and Maintenance cost reports .
Material Consumption report & Technician work hours for Equipment
Mobile Application for raise the Break down Notification.
Mobile Application for Maintenance plan overview reports Standardization of domestic sales scenario
Find Notification ,Maintenance order Reports.
RICEFW Existing
SEA RICEFW
Approach Fit/Gap Descripti Develop
Type on ments
Simplifica "<FS As-IS
tion, Name> developm
Eliminatio Fit/Gap R, Req ents that
n, I,C,E,F,W Id_Team_ can be
Automati Descripti Lift-Shift
on on"
Remarks
<Details of Gap>
Process
S. No. Team Requirement ID
Area
<count FICO, MM,WM,PP,QM,SD,PM,PS E.g. MM001,WM001,PM001 etc

no.>
Investme
nt project
Maintena
nce
project
SEA
Requirements Approach
Simplifica
tion,
Eliminatio
<Requirement Description n,
Automati
on
Issue with Cost Tracking for Individual WBS & Activity

Issue with Year end budget carry forward
Budget Distribution issue.
Project have multiple internal orders
Asset under Construction not maintained in the process.
Project Start date and end date not captured in SAP.
Currently there is no specific Maintenance project business captured in SAP

Issue with Project cost monitoring for Maintenance project.
Maintenance project does not have Equipment & WBS details.
Existing
RICEFW
Fit/Gap RICEFW Description Develop
Type ments
As-IS
developm
R,
Fit/Gap I,C,E,F,W "<FS Name> Req Id_Team_Description" ents that
can be
Lift-Shift
Remarks
<Details of Gap>

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S.

35 SD - Sales CRS SD001

37 SD - Sales CRS SD003

38 SD - Sales CRS SD004

39 SD - Sales CRS SD005

40 SD - Sales CRS SD006

41 SD - Sales CRS SD007

174 MM RTM45 Buy / Sell

Adjustment of financial entries manually, through JV entries. Also the cost

RM/PM Reporting on stock price and movements, though we already have

Process Improvements MIS01: WIP/Semi-finished goods- FG (not used in

Standard BOM used during the FG confirmation, whereas it is required to be

Report where it shows the actual vs committed

Multi batch determination in delivery.

Cheque customer changes to RTGS customer when cheque bounces back.

POD should be implemented for delivery tracking

1 customer created multiple times for each product lines or distribution

Identify new DCs and reporting logic FI

Identify new divisions for each product line FI

Levels of approvals to be checked in ZLCA/ZLCB

Levels of approvals to be checked in price difference claims

Batch correction - Future batch is not accepted by system - Need to upload

Depot space Utilization daily report- Efficiency of Warehousing operations

The purpose of MRP which is to streamline 3 main processes within a

Material master critical fields such as planned delivery time, GR processing

Planned order reference should be mandatory in production order for

Over delivery tolerances should be checked in Order Confirmation

Catalogue based procurement for mRO Items

Purchase Price Variance Report

RFx process Consolidation/Simplification - Auction, Reverse Auction, RFP,

Capturing details of RFQ process steps

NFA and PNFA Integration with SAP

Provision to capture market data and Market Analytics

Contract Management & Authoring - Legal, Service etc - Indirect

Vendor invoice/documents upload at ASN - Direct

Auto PR to PO based on Share of Business

Purchase Schedule Lines from SAP - Auto release to Vendors

Inventory Coverage Report - RM/PM

Quality rejection trend for flour, corrugated boxed and trays

Factory wise , vendor wise reason for rejection

Flour mill audit score

Share of business allocation ( Secondary packaging) - Logic enhancement

ASN GRN Scan delays

Slow and non moving stocks

MIS for warehousing cost and utilization thereafter

Scrap agreement adherence - SLAs etc

Solman query Report on payment delay

Stock report - capacity utilization of flour, sugar and oil

Scrap frequency report

PO to Invoice date compliance ( Audit Requirement)

Custom Milling Reconciliation Report Critical

BG Tracking and Exposure Report Critical

ASN for Capex Receipts( delayed GR tracking in system) - Vendor Payments

Advance Against BGs and BG Tracking FI

Primary freight: Shipment reversal done for multiple loading points

Material group need to re classify,

Purchasing group need to re classify

Supplying plant address should be appear into the PO form.

SOB optimizer is required for parent child code in laminates materials.

Bidding analytics report and vendor feedback is required.

PNFA number should be reflect in wheat purchase PO.

Wheat PO lifecycle should be visible to wheat supplier.

Schedule delivery line should create based on materials & plant.

SOB & FIFO based allocation is required in wheat scheduling.