CHAPTER II: SYSTEM ANALYSIS

Problems Statement

Problems Encountered

Manual payments of the products that may cause slow process of payment,

miscalculation of collection or changed in terms of money, difficulty in inventory and other

customers may just get the product without payment due to crowdedness.

Ishikawa Diagram
Method Manpower

 Manual  Miscalculation
payment of the of collection or
products change in terms
of money

Management Effect

Machine Materials
 Proposed Solution

The proposed information solution to the business will help them to

introduce the business to a more innovative and advance process of payment as well as avoiding

miscalculation of change of money involved.

The proposed process to the business lies on the basis of cash payment

method like the latter process but then it is not manual. Through the use of POS System, the

cashier will just fit the customer’s purchased goods one by one to the system in order for it to

scan the bar code of the products the automatically added or sum up the total. In addition,

whatever the cash method in payment will arise from the customer through cash, check and

credit card; the POS System if suitable. When using cash method, the system will just sum up the

total bill, then the customer will easily pay for charges and get the change and return, while the

check and credit card method, the POS System will verify and deduct cash subtotal for payment.

Lastly, the cashier release for receipt and goods for the customer respectively.

Scope and Delimitation

The System and Analysis Design was proposed the usage of POS

system to avoid miscalculation of money and to replace manual computation that lead to slow

process and other conflict in the business. The process under the POS system is the inputting of

goods, then the innovative kind of payment even in cash, check and credit card. This can also

release receipt so that the customer will check those items he/she bought. This is useful

especially to Jharina’s Dry Goods because of manual calculation method of the company. This is

also applicable to other businesses that are using manual method.

Cost Benefit Analysis

TABLE OF ESTIMATION

YEAR YEAR YEAR YEAR YEAR YEAR

0 1 2 3 4 5

1. Total cost of Ownership P200,000

2. Hardware P110,000

a. POS AIO Package Kintoz

POS All in One

- PC SET

- CASH DRAWER

- THERMAL PRINTER

- LIFETIME POS LICENSE

-BAR CODE SCANNER

b. Barcode or Thermal Stickers P100

3. Software

a. Retail Software Inventory P5000

System

4. Repair P500

Maintenance Fee P500

Transportation Fee P1000

Anti-virus P1500

Talent Fee P500

Return on Investment Computation

Net income/total investment x 100%

600,000/119,100 x 100% = 5.04

EXPLANATION: The assume net income in the business within five years has a total of

P600,000, while the calculated total investment is P119,100 from the initial capital of P200,000.

To get the ROI, the net income was divided by the total investment then multiplies to 100%,

resulted to 5.04.

Payback Period Computation

YEAR EXPECTED NET

CASH FLOWS BALANCE

1 P100,000 P100,000

2 P120,000 P220,000

3 P90,000 P310,000

4 P130,000 P440,000

5 P160,000 P600,000

EXPLANATION: To identify which year must the payback period will happen, as shown from

the table, it will be happen in year two which is the expected income is P220,000. In here, the

total invested is already earned.