Project communications

What Who Why/purpose When/ frequency Method/s (how)

Distribute All stakeholders Distribute plan to Before kick-off Project snapshot

project alert stakeholders meeting. distributed via hard
initiation of project scope copy or
Before project start
plan and to gain buy electronically. May
date.
in. be posted on
project website.

Project All stakeholders Communicate At or near project Meeting

kick off plans and start date
stakeholder
roles/
responsibilities.
Encourage
communication
among
stakeholders.

Status All stakeholders Update Regularly Distribute status

reports and project stakeholders on scheduled. report
office progress of the electronically and
Weekly is
project. post via website.
recommended for
small to medium
projects.

Team Entire project To review detailed Regularly Meeting: detailed

meetings team. plans (tasks, scheduled. plan
assignments, and
Individual Weekly is
action items).
meetings for recommended for
sub-teams, as entire team. Weekly
appropriate. or biweekly for
sub-teams, as
appropriate.

Sponsor Sponsor/s and Update sponsor/s Regularly Meeting

meetings project on status and scheduled.
manager discuss critical
Recommended
issues.
biweekly or monthly
Seek approval for and also as needed
changes to when issues cannot
project plan. be resolved or
changes need to be
made to project
plan.

BSBPMG522 Undertake project work 1st edition version: 1

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