Procedure

Minimum HSE Induction Contents &

Records

Prepared for

Consultants & Contractors

Q22
Programme Management Consultant
PO BOX 62022
Al Bidda Tower, 34th Floor
Corniche Street, Dafna Area
Doha, Qatar

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491

UNCONTROLLED VERSION WHEN PRINTED OR SAVED LOCALLY

Refer to the Controlled Document in ePPM Electronic Programme Procedure Manual for the latest version.
Any suggestions/feedback on this document are to be email to dc@qatar2022-pmc.qa
Contents
Section Page
Approval Sheet .......................................................................................................................................... iii
Acronyms and Abbreviations ..................................................................................................................... IV
Terms and Definitions ............................................................................................................................... IV
Purpose ..........................................................................................................................................5
1.1 Purpose ......................................................................................................................................... 5
Scope ..............................................................................................................................................5
2.1 Scope ............................................................................................................................................ 5
Applicability ....................................................................................................................................5
3.1 Applicability .................................................................................................................................. 5
Requirements .................................................................................................................................5
Responsibilities ...............................................................................................................................8
5.1 Consultants and Contractors. ....................................................................................................... 8
Procedure .......................................................................................................................................8
6.1 Consultants and Contractors. ....................................................................................................... 8
6.1.1 Review ............................................................................................................................. 8
6.1.2 Process ............................................................................................................................. 8
6.1.3 Records ............................................................................................................................ 8
Records...........................................................................................................................................8
Forms and Attachments ..................................................................................................................8
8.1 Forms ............................................................................................................................................ 8
Inter-relationship / hierarchy of the document ................................................................................9

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 II

Approval Sheet
Document Owner

Name Title Signature

N Brennan HSE Manager

Revision Log

Revision Date Author Notes

0 18-Apr-2013 N Brennan

PMC Approval

Name Title Revision Signature Date

Prepared By Noel Brennan HSE Manager 0

Reviewed By Phil James Assurance Director 0

Deputy Programme Director

Checked By Keoki Sears 0
Technical & Logistics

Approved By Omur Akay Executive Programme Director 0

Q22 No Objection

Name Title Revision Signature Date

NOC Yasir Al-Jamal Technical Director 0

Senior Manager
NOC Eng. Ghanim Ali Al-Kuwari 0
Project Execution

Technical Lead,
NOC 0
Precinct Leader

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 III

Acronyms and Abbreviations
AIR Accident and Incident Reporting Form
CSC Construction Supervisor Consultant
DC Design Consultant
HR Human Resource
HSE Health, Safety and Environmental
PM Project Manager
PMC Qatar 2022 Programme Management Consultant
PPE Personal Protective Equipment
Q22 Q22 Supreme Committee
QCS Qatar Construction Specifications 2010 onwards
RAMS Risk Assessment & Method Statement
RVP Rendezvous Point
SOP Standard Operating Procedures
SSOW Safe System of Work

Terms and Definitions

NA.

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 IV

SECTION 1

Purpose
1.1 Purpose
This document is to outline the minimum requirements for a contractor’s Health, Safety & Environmental
(HSE) induction its contents, the keeping of records and assurance requirements. This particularly relates to
the early survey and potential enabling works.

SECTION 2

Scope
2.1 Scope
This covers the minimum induction contents, the keeping of records and the reporting requirements for
Consultants and Contractors

SECTION 3

Applicability
3.1 Applicability
This procedure applies to Design Consultant (DC), Project Management Consultant (PM), Construction
Supervisor Consultant (CSC) and Contractors working on the Qatar 2022 (Q22) Programme.

SECTION 4

Requirements
4.1 Training & Induction
Training and particularly induction are a fundamental requirement in the ‘Goal Zero’ programme aims and
objectives and are a corporate requirement of the PMC and partnering companies.
Additionally they are minimum requirements under relevant sections of the Qatar Construction Specification
(QCS) which is a minimum requirement of the programme.

4.2 Content
The induction material should contain the following as a minimum.
Key safety messages
 The policy of the Q22 Supreme is to provide a “Goal Zero” environment free of incidents and injury to all
employees
 No one should have to tolerate an incident or injury to themselves or colleagues
 Having a safe place of work is more important than production - If work cannot be completed safely, stop
and inform the supervisor
Safety standards
 Everyone must refuse to tolerate any unsafe behaviour or any substandard approach to HSE
 No one should ignore unsafe conditions
 Challenge unsafe work practices – everyone is empowered to STOP unsafe work

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 5

 Report all accidents & near misses promptly using a Q22 Accident and Incident Reporting Form (AIR)
What you can count on from the Q22 Management team:
 If you stop the task for a safety reason, we will support your decision
 If you raise or report a safety concern it must and will be addressed promptly
 If there is an injury, we will conduct a detailed Incident Investigation, so that we can eliminate future
accidents or injuries.
Safe systems of work
 A Risk Assessment and Method Statement (RAMS) must be completed by the supervisor before the work
commences and all team members must be briefed and sign up to it.
 The Safe System of Work (SSOW) identified in the RAMS must be adhered to. If it is not followed and
works are being completed unsafely, work shall be stopped until improvements are agreed. If no
resolution is found, the activity will be fully suspended.
 All contractors will be expected to comply with the general site rules for Q22.
 Works carried out shall comply with local Health & Safety, legislation & Q22 standards.
Health
 Heat
 Sun
 Dust
 Vermin
 Hydration
Fire prevention on site
The most common causes of accidental fires on construction sites are caused through hot works operations
and smoking - Simple measures can prevent fires:
 Good housekeeping
 Hot works control measures
 No Smoking or Only smoke in designated areas
 Fire extinguishers
 RAMS to be signed off by a duty site manager
Emergency procedure
When working on a Q22 project or office you must establish where the closest RVP can be found.
In the event of an emergency:
 Leave your work area, proceed to the Rendezvous Point (RVP)
 Warn others in the immediate vicinity if they could be at risk
 Call the emergency telephone number 999 and inform them of the incident and answer their questions in
relation to it
 Only return when instructed to do so by the emergency services can you return to your place of work
 Only if competent, try to extinguish a fire (Don’t put yourself at risk- unless fire is between you and place
of safety)
In the event of an accident that can’t be dealt with by on site first aid treatment
 Rescue and stabilise the casualty as much as possible using team first aider
 Do not become a casualty yourself – think before you act

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 6

 Get someone to meet emergency services at RVP if it’s not immediately obvious where casualty is
 Contact the Q22 Assurance Team either by Telephone +974 55630479 or incidents@qatar2022.qa and
make them aware of the accident
Key site rules and general behaviour
 Follow control measures identified in RAMS
 Segregate work areas where practicable to prevent unauthorised access into hazardous areas
 Site speed limit should be limited to 25kph. Wear seat belts, don’t use handheld phones or radios
 Failure to follow site rules and safe systems of work may result in personnel being excluded from site
 Smoking is only allowed in designated smoking areas
 Only use mobile phones when in a safe area
 Any form of physical violence, verbal or mental abuse will not be tolerated
 4 point PPE to be worn at all times in work areas this includes safety helmet, high visibility clothing, eye
protection & safety footwear. (Gloves, Hearing protection and reparatory protection where required)
 Do NOT walk on roads and vehicle routes
 Only use pedestrian walkways and cross at designated crossing points
Training and competence
 All personnel operating any plant or equipment must be suitably trained, experience and hold either an in
house or external competency certificate
 Only those identified competent and certificated persons are permitted to operate any plant equipment
such as excavators, cranes and dumpers
 Internal competency cards for high risk items of equipment such as disc cutters must be kept by the
individual using the equipment
 All personnel must have attended the specific induction for the relevant site/works
Environmental issues
 Spills and Incident Response
 Stop – Contain – Clear - Notify
 Being a Good Neighbour
 Keep noise to a minimum
 Light Pollution – think about where your lights shine if working at night
 Water
 Ensure your works cannot affect any watercourses or drains
 Waste
 Remove all waste generated by work from common domain area
 Energy
 Turn off plant, equipment, vehicles and electrical items when not in use

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 7

SECTION 5

Responsibilities
5.1 Consultants and Contractors.
Using the guidance topics in 4.2 Minimum Induction Content, consultants and contractors are to develop an
induction programme and fully induct staff, employees and contractors under their control. Appropriate
records are to be kept for audit purposes as part of the PMC assurance regime.

SECTION 6

Procedure
6.1 Consultants and Contractors.
6.1.1 Review
Consultants and contractors will review the material found in 4.2 and will develop their own
induction process and content, building upon the provided material. The revised induction material
is to be issued to the PMC Assurance Team for review.
6.1.2 Process
Consultants and contractors to develop and carryout the programme of inductions, updating the
content as required.
6.1.3 Records
Consultants and contractors are to record attendance at the induction and records are to be made
available for audit by the PMC Assurance Team.

SECTION 7

Records
7.1 Consultants and contractors
Records will be kept by consultants or contractors using an appropriate form, to indicate that attendees have
understood the Health, Safety and Environmental requirements and behaviours, and attendees will comply
with the requirements of the induction. Initially copies of attendance forms are to be provided to the PMC
Assurance Team at the address below.
Key contacts within the PMC Assurance Team
 For general issues: hseqassurance@qatar2022.qa

SECTION 8

Forms and Attachments

8.1 Forms
List any attached documents used in the implementation of this procedure.

Document Number Title

Q22M-APW-CMN-PMC-TMP-0073 Accident Incident Report Form

AIR

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 8

Inter-relationship / hierarchy of the document

END

DOCUMENT REFERENCE NUMBER: Q22M-APW-CMN-PMC-PRC-0491 9