PROJECT SCREENING MATRIX TIME TAKEN TO

PLAN

BIGGEST FOOD CARNIVAL 3

STAND UP COMEDY 8
PROJECTS

MUSIC FESTIVAL 2
UNDER 25 SUMMIT 2
TEDx EVENTS 4
TWITCH GAMING COMPETITION 9
COMIC CON 6

REGISTRATION
GROUP MEMBERS NUMBERS
AYUSH JAISWAL 1827907
ADISHESHA SAIRAM K B 1827901
ASHUTOSH PATKI 1827906
LIZA CHETRI 1827944
GARLAPATI NIKHITHA 1827941
MANJEERA VUTUKURI 1828045
 NO OF RISK
LOCATION
EASE TO GET FOOTFALL FOR ATTACHED TO CAPITAL/
AVAILABILITY
STRONG THE PRE, DURING BUDGET
AND
SPONSORS PARTICULAR AND POST REQUIRED
FEASIBILITY
EVENT EVENT

8 9 5 5 2
7 5 7 5 7
7 9 8 7 8
8 7 4 8 3
9 6 7 9 4
6 7 7 3 7
8 7 5 8 6

MUSIC FESTIVAL WAS CHOSEN KEEPING THE RESOURCES, BUDGET, TIME

MIND.
Project manager
PR Manager
Production manager
accounts manager
event manager
social media manager
 WEIGHTAGE

5.3
6.5
6.8
5.3
6.5
6.5
6.7

CES, BUDGET, TIME AND OBJECTIVE IN

 Fund raisin
Date: Proposal:

17-9-2019 Music festival

pro
Scope: In order to host a successful event, we
need support from our identified stakeholders.

1.Rent and promote their merchandise

2. Purchase and support items sold at the event.
3. pre order prescribed tickets for accreditation

Oopportunities for our organisation:

1. Since this is our first major event, it will open a
2. Awarness of Art and Culture.
3. Ensure positive collaboration with stakeholders

How does this proj

1. We will centre our event around our stakeholde
and face to face connections.
COMPANY GOALS - Grow revenue , Build bran

What are the

1. Collection of Sponsorships - engagement of sta
awareness of the brand
2. Profit generation for the Stalls.
3. Opportunity for small and medium enterprises t
4. Value for money for customers, along with expo

Three

1. The estimated foot fall might not be achieved

2. Artists may back off at the last moment
3. Bad weather conditions

how will we measure success? Foot fall, Revenu

Registrations, Gross revenue, attendee satisfaction

Yes No Wil
Yes
What is No
the estimated cost of the project?
How long will this project take?

Oversight action: Accept

Signature
 Fund raising - Music festival Proposal Form
Proposal: strategy: Sponsor: Promotional partnership - LG.
Media partnership - Star India, Star TV.
usic festival Using Adhoc sources to reduce the In-kind - Coca-Cola, Paper boat, Red bull.
costs and expenditures and to
maximise profit. Others- Banner and logo sponsors.

project scope and objective

a successful event, we objective: The objective for this Music festival is to ensure
dentified stakeholders. sustainability of income generating for this project supporting all our
future events.In order to achieve the above goal, we have planned an
r merchandise event which will show case the traditional, modern and various
items sold at the event. performances.
ickets for accreditation

organisation:
major event, it will open an opportunity to create an exposure for the organisation.
Culture.
boration with stakeholders

How does this project align with our organization strategy?

ent around our stakeholders, while creating a networking happy hour more likely to increase leads
ions.
Grow revenue , Build brand

What are the major deliverables of the project?

ships - engagement of stakeholders and customers - large

he Stalls.
and medium enterprises to cash upon this event.
ustomers, along with exposure and great expirience

Three major risks for the project

l might not be achieved

t the last moment
ns

uccess? Foot fall, Revenue, Reach

enue, attendee satisfaction, cost to revenue ratio, sales pipeline created for sponsorer

Will this project require internal resources?

cost of the project? Available?
ect take?

Accept Return

Date:
Requirements:
1. Venue rental- Bangalore international
exhibition centre
2. Collaborating with Services like Cops,Fire
engine, Paramedics, Disaster management, waste
management and municipal health services
3. Sanitary, toilet and cleaning materials
( accomodate 10000 people)
4. Hire Generators, Extension cabels, tables,
chairs etc.
5. Stage building, hire stage
6. Lights, Mic, Micro phones, Speakers, Flat
screens, walkie talkie etc.
7. Stage decor
8. Catering cost for Musicians and Local crew
9. Tents, Food and art display stalls.
10. Lunch for VIP's
11. Artists fee
12. Middle agents fee
13. Marketing- Advertising, printing of posters,
pre promotional expenditure
14. Stationery invitation and ticket
15. Travel, Transport cost.
16. Project management and staff cost.
(hospitality crew)
17. Security on the pre and on- dayof the event.
18. Insurance
19. Computer maintainance, Volunteers for event
control and genral assistance.
20. Branded T-shirts for volunteers with logo.
21. Disposable services
22. post event clean up crew.
 Contingency planning
1. We are targeting exess sponsors and aso pre
selling of tickets.
2. We have alternative popular artists or increase
the time slot to present for specific artists.
3.water proof tents set up.
 FEASIBILITY STUDY

TECHNICAL FEASIBILITY:
Technical feasibility also involves evaluation of the hardware, software, and other technical
requirements of the proposed system. For our music concert, all the resources like electronic
items such as mics, speakers etc. will be made available whenever required.

ECONOMIC FEASIBILITY:
This project is economically viable as we have enough funds generated for this event through
sponsorships that we got from:
Sponsor:
Promotional partnership – LG
Media Partnership – Star India, Star Tv
In-kind -Coca-Cola, Paper boat, Red bull.
Others- Banner and logo sponsors.

LEGAL FEASIBILITY:
We being an event management company that is doing our first major event that is the music
festival, we have licensing and legal permission from the local authorities in order to conduct
the event.

OPERATIONAL FEASIBILITY:
We are providing a secure and safe environment and a soothing experience through this
event. Proper precautions are being taken to ensure security.

SCHEDULING FEASIBILITY:
We are ensuring scheduled feasibility by conducting the event in the scheduled time with
minimal complexities.