APTECH LIMITED

Education Support Services

HR Procedure Manual
Procedure No. : 4
Activity: Separation
Applicable Activity
SL.NO Activity Description Activity Measure Responsibility
Document Type
Concerned
member,
10
Resignation letter to be Adequate lead time Immediate
Resignation
received in writing by the to complete the M Superior,
letter
immediate superior notice period Functional
Head, HR
Manager
The immediate
Immediate
superior/department head
20 Superior,
sends the resignation letter to Adequate lead time
Resignation Functional
the functional head along with to complete the M
letter Head, HR
his remarks regarding the notice period
Manager, HR
acceptance of the resignation
Head
of the employee
Immediate
The functional head forwards Superior,
Adequate lead time
the resignation letter to the Resignation Functional
30 to complete the M
HR Head to relieve the letter Head, HR
notice period
member Manager, HR
Head

Before leaving both

Exit Interview
the forms should be HR Manager
Exit Interview and Clearance Form and
40 duly signed and M and Admin In
certificate Clearance
completed in all charge
certificate form
aspects

Handing over
report,
Clearance
Within one month
certificate form HR Manager
of the employee
50 Full and final settlement and handing M and Accounts
leaving the
over of the Manager
organization
company assets
if any like car,
mobile etc

Issue Date : 21 / 03 / 2013 Issue No. : 1

Issued By : Effective Date : 21 / 03 / 2013
Head HR Page No. : 1 of 2 Edition No. : 1