Table of Contents

Outline of the Module: Workshop on Disaster Mitigation & Management for DDMA
Members
Background
Intended Audience(s)
Learning Objectives
Module Overview
Module Delivery Outline
Module Activities
Supporting Materials
Module Feedback

Module 1: Disaster Management Concepts, Policy, Plans, Act & Guidelines

Module 2: Hazard, Risk & Vulnerability Assessment and Tools.

Module 3: Preparation of District Disaster Management Plan

Module 4: Standard operating procedures for officers and departments

Aim of the Course

Developing skills and capacity of the DDMA members for effective management of natural and
man made disasters.

Expected Outcome:

Management skills for disaster mitigation, preparedness and response.

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 Workshop Schedule
Day / Sessions Topic
Date
Session 1 Introductory Activities, Course
Objectives, Schedule, Ground rules,
Expectations
Inauguration
Session 2 Disaster Management Concepts,
&3 Policy, Plans, Act & Guidelines

Day 1 Session 4 Hazard, Risk & Vulnerability

Assessment and Tools
Session 5 Preparation of District Disaster
Management Plan
Session 6 Standard operating procedures for
officers and departments

Internal validation

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 Compo Description
nent
The Disaster Management Act 2005 lays down mandatory requirements &
BACKGROUND responsibilities for the district level officers specifically the members of the
District Disaster Management Authority before, during & after the disaster.
The chapter 4 of the Act enforces the mandatory preparation of district disaster
management plan every year. The DDMA has been given all necessary powers
& authority to use the capacity of the government & others for effective
management of natural & man made disasters in the district. It is therefore vital
to provide basic awareness & training to all the DDMA members & officers of
other departments to initiate all necessary steps such as preparedness,
mitigation, prevention, search & rescue, relief & rehabilitation measures in the
district. These measures shall be brought into effect through implementation of
district disaster management plan. In this context, a one day workshop has been
designed for the DDMA members & officers.

Intended DDMA Members & Officers of related departments such as Revenue, Police,
Audience(s) PWD, ULBs & PRIs, Fire, Home guards, Agriculture, Animal husbandry &
Health.

Learning At the end of the course, participants will be able to;

Objectives
 Review the disaster management terminology, Act, policy and plans
 Describe the role & responsibilities of DDMA members & officers
 Conduct HRVC analysis
 Prepare district disaster action plans
 Play roles during disaster scenarios
 Practice SOPs and IRS procedure during crisis situations

Module Overview Structure and Content

 Disaster Management Concepts, Policy, Plans, Act & Guidelines

Terminology, disaster management cycle, 11 chapters & 79 sections of the DM
Act 2005, vulnerability profile of the districts, case studies on disaster
management, past events & experiences. Lessons for better management.
 Hazard, Risk & Vulnerability Assessment and Tools.
Survey, participatory tools, primary & secondary data, loss & damage
assessment, capacity analysis,
 Preparation of District Disaster Management Plan
Templates of DDMP, Preparedness plan, mitigation plan, response plan,
 Standard operating procedures for officers and departments

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 Module (Topics under Each Heading)
Delivery
Outline
Awareness
Concepts, policy, plans and basic principles and overview

Knowledge
Guidelines, Act, SOPs, role and responsibilities

Skill
1 Risk assessments tools and methodology
2 Individual and group exercise on case studies
3 Short films and reactions on disaster scenarios
4 Incident response system and practicing the procedure
5 Action Planning
6 SOPs & role play.

Module Activities Following training methods are used to make it participatory and
/Methodology experience sharing

 Lecture with visual aids

 Group exercises
 Presentations and lessons
 Role play as team members
 Short films

Supporting 1 Disaster Management Act 2005, Government of India, December 2005,

Materials New Delhi,
2 NDMA guidelines for disaster management and crises management
(www.ndma.gov.in )
3 National Disaster Management Policy, Government of India, New Delhi
(www.ndma.gov.in)
4 Handbook on disaster management, 2012, ATI, Mysore,
(www.atimysore.gov.in)
5 Workbook on disaster management, 2013, ATI, Mysore,
(www.atimysore.gov.in)
6 Handbook on community based disaster management, 2011-12, ATI,
Mysore, (www.atimysore.gov.in)
7 Reading materials on disaster management, ATI, Mysore to be given
during the course.
8 DDMPs of Districts
9 NBC 2005 provisions
10 Reading materials on safe building practices
11 Hand Book on Civil Works for Non Engineers authored by Dr Ashok
Sanganal(available in ww.atimysore.gov.in)
12 Case studies on
13 Bellary building collapse,

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 14 Rana plaza building collapse,
15 Lanse down building,
16 Devaraja market building.
17 Dr Ashok Sanganal, Action research on cost effective & safe building
technology – A case study of MNK projects
18 Website of BMTPC, New Delhi
19 Website of HUDCO
20 Website of CBRI, Roorkee

Module  Exercises in every session and feedback at the end

Feedbac
k
 Briefing and debriefing by RP after every activity
 Queries and answers in every session towards the end
 Immediate reaction questionnaire
 IRQs
 Oral feedback by participants

Module ATI, Lalitha Mahal Road, Mysore

Develop
er

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Session-wise designing of modules
Day 1
Introductory Activities, Course Objectives, Schedule, Ground rules,
Session 1
Expectations & Inauguration
Session 2 :Disaster Management Concepts, Policy, Plans, experiences, case
Sessions 2 & 3
studies, vulnerability profile of the state & districts.
Session 3: Hazard, Risk & Vulnerability Assessment and Tools,
Terminology, disaster management cycle, 11 chapters & 79 sections of the DM
Contents Act 2005, vulnerability profile of the districts, case studies on disaster
management, past events & experiences. Lessons for better management
In the first session, the RP will make a PPT on the principles & planning for
disaster management giving clarifications on the basic terminology such as
hazard, risk, vulnerability, capacity, preparedness, mitigation, relief &
rehabilitation. The RP may use brain storming to elicit responses from the
Module participants & give appropriate explanations as & when the responses from the
Delivery participants are mistaken. The DM cycle will be explained with suitable
Outline examples. The policy & institutional framework for disaster management in
the district, state & at the national level are explained. The hazard profile of the
districts in the state to different disaster are shown through the PPT & maps.
Awareness
Knowledge
The 2nd session the RP explains the background behind enactment of DM Act
Skill 2005. The important sections & chapters under the DM act 2005 are discussed
with examples. Briefing of 11 chapters & 79 sections stressing more on the
provisions of chapters 1, 3,4,5, 9,10 will be done.

Participants will be able to:

1. Discuss policy frame work for disaster management
2. Discuss the basic concepts & principles
3. Prepare DDMP
4. Explain vulnerability profile of Karnataka and maps
5. Discuss GoK policy, plan and Government orders on disaster
Objectives management
6. Describe disaster management - 2005 : 79 sections and 11 chapters
7. Carry out an exercise: District specific hazard, risk, frequency and
impact assessment
8. Perform activity –role play in a disaster scenario by different
officers and departments

PPT with lecture, Individual and Group activity

Module
Activities
Time allocation:
1st Session:
Duration 1 Objectives 1 to 5 : ¾ hour
2 Objectives 6 to 7 : ½ hour
3 Objectives 8 : ½ hour

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 Question & answers : ¼ hour
Supporting 1 DMA Act
Material 2 Handbook on DM
3 Workbook on DM

Training Aid PPT, White Board, LCD Projector and Computer, Handouts,

Observers feedback on the activity and role plays

Module
Feedback RP’s feedback through debriefing
Day-1
Session – 4 Session – 4: HRVC analysis
Contents HRVC tools
The RP gives a brief about the hazard, risk, vulnerability & the tools used for
conducting the survey by giving appropriate illustration on whiteboard.
Different formats in which the participant groups collect the information are
explained. 4 groups will be formed with six to eight members in each group.
Module Each group will be assigned with a District of familiarity for risk &
Delivery vulnerability assessment as per the tools.
Outline
The RP shall explain the checklist of observations for seeking information. The
participants will be a given a checklist for structured interaction among the
Skills and
group members. The Participants will prepare and make a presentation of the
Knowledge
HRVC analysis of the district. The RP gives feedback to each group based on
the presentation & observations for revision & corrections. It is also to be
mentioned that a similar procedure will be adopted when the plan for the district
is prepared by carrying out a detailed survey in the talukas & villages.
Learning 1. Explain tools for risk assessment
Objectives 2. Use tools & formats for HRVC
3. Prepare reports of HRVC
4. Present the reports before the experts/CC
Module  Briefing of HRVC tools
Activities  Group formation
 Briefing of group activity
 Group exercise & report preparation
 Presentation of HRVC report
 Feedback by the observers & trainers.
Time Allocation
Breefing by the RP ¼ hour
Duration Group work & report preparation ½ hour
Queries and answers ¼ hour
Total 1 hour

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 Supporting Tools for HRV analysis
Material
Training Aid Flip chart, white board, Checklist
Module Group Reports and presentations by Participant groups
Feedback
Day-1
Session 5 : Preparation of District Disaster Management Plan (DDMP)
Session 5

Contents DDMP Templates, Samples of DDMP

Before commencing the presentation, the RP reviews the DDMPs of the

districts from where the participants have come to the workshop. At this stage
the RP will explain the do’s & don’ts & merits & demerits of the prevailing
plans prepared by them. A review by the RP & officers represented by the
Module
districts will bring out a comprehensive list of corrections to be amended to
Delivery
the plan.
Outline
The RP explains the structure of DDMP & the procedure for preparing the
Skills and DDMP as per the chapter 4 of DM act 2005. The RP uses a PPT for
Knowledge explaining the content & structure of each chapter. For more clarification, one
or two model DDMPs of Districts can be handed over in the form of CD &
explained through PPT for enabling them to prepare an outline of DDMP of
their own district.
Learning To Participants will be able to
Objectives
 discuss the structure & content of DDMPs
 Review the existing DDMPs
 Identify the merit & demerits of existing DDMPs
 Review the past model DDMPs
 Prepare an outline DDMP for the district by each group
Module PPT & discussion on DDMP
Activities Briefing of checklist
Reviewing of existing DDMP
Listing of merits & demerits
Preparing an outline of DDMP
Duration 1 hour

Supporting DDMP templates, Model DDMPs, Handbook on DDMP, DM Act 2005,

Material NDMA guidelines
Training Aid Flip chart, white board, Computer, LCD Projector, Formats

Module Group presentation & feedback, IRQ

Feedback

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 Session 6
Session – 6: Standard operating procedures for officers and departments
- SOPs, ESFs, role and responsibilities before, during and after the
disaster
- Exercise on SOPs
- Relief and compensation guidelines
Contents
- Funds for disaster mitigation and response
- IRS procedure
- Examples of rehabilitation in past disasters

1st Session:
The RP will use PPT to explain the SOPs used by each department and
Module officers. This would be followed by an exercise on a disaster scenario to
Delivery test how the officers play roles on receiving information of an event of a
Outline bomb threat in a fully occupied school during working day with a capacity
of 1000 children. This activity is played by adopting SOPs already
explained by the RP and participants and observers will give their
Skills and
observations on the roles played by group members as response & EOC
Knowledge
teams.

Learning Participants will be able to;

Objectives
 Practice the SOPs before during and after the disaster
 Play the roles of response & EOC teams during disaster event as per
SOPs.
Module PPT, activity, role play, group discussion, exercise, short films
Activities
Time:
Duration Lecture and PPT on SOPs : ½ hour
Activity and role play : ½ hour

SOPs of departments
Supporting SOPs for officers
Material Case studies of Tsunami, Bhuj earth quake and Belgaum flood

Training Aid White board, flip chart, PPT, computer, LCD Projector
Module Feedback, briefing & debriefing
Feedback
Internal Validation: Oral feedback and written feedback
Evaluation The RP shall distribute the IRQs to all participants for filling up of formats.
After collection of all filled up forms/IRQs, a few participants may be asked

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 give the oral feedback on each session and the objectives whether achieved or
otherwise. Participants shall be requested to give their free and frank,
suggestions for improvement. The DG would be requested to be present during
the evaluation session.

Reference Materials

1. Disaster Management Act 2005, Government of India, December 2005, New Delhi,
2. NDMA guidelines for disaster management and crises management (www.ndma.gov.in )
3. National Disaster Management Policy, Government of India, New Delhi
(www.ndma.gov.in)
4. Handbook on disaster management, 2012, ATI, Mysore, (www.atimysore.gov.in)
5. Workbook on disaster management, 2013, ATI, Mysore, (www.atimysore.gov.in)
6. Handbook on community based disaster management, 2011-12, ATI, Mysore,
(www.atimysore.gov.in)
7. Model DDMPs,
8. Templates on DDMP
9. NDMA guidelines on DDMP & SDMP
10. Reading materials on disaster management, ATI, Mysore to be given during the course.
11. NBC 2005 provisions
12. Reading materials on safe building practices
13. Hand Book on Civil Works for Non Engineers authored by Dr Ashok Sanganal(available
in ww.atimysore.gov.in)
14. Case studies on
15. Bellary building collapse,
16. Rana plaza building collapse,
17. Lanse down building,
18. Devaraja market building.
19. Dr Ashok Sanganal, Action research on cost effective & safe building technology – A
case study of MNK projects

Summary of the Course Module

The one day workshop module on Disaster Mitigation & Management has been designed
keeping the needs of DDMA members & Group A & B Officers of Revenue, Agriculture, Health
& family welfare, Police, Home guards, PWD, Water Resource Department, & other line
departments including ULBs & PRIs. The workshop covers basic inputs on preparation of
DDMP by adopting the provisions of NDMA guidelines & DM act 2005. To formulate the
DDMP, the issues concerning DM policy frame work, disaster action planning tools, risk
assessment, SOPs, acts & rules, model DDMPs, roles & responsibilities of DDMA members &
departments will be discussed to provide a first hand experience to all the officers involved in
Disaster & Crises Management. The workshop is subject to revision from time to time

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depending on the changes in the guidelines & Policies of the Government if any. The workshop
module accordingly needs to be modified as & when the need arises for revision.

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