Sei sulla pagina 1di 24

Peak Solutions College

[MICROSOFT OFFICE
EXCEL2007 ]
Page 2 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.1...................................................................................................................................5
How to open Microsoft Excel 2007?...........................................................................................5
What is MS Excel?.......................................................................................................................5
What are Columns and Column Header?....................................................................................5
What are Rows and Row Header?...............................................................................................5
What are cells and why we use name box?................................................................................5
What is sheet tab?......................................................................................................................5
Difference between Sheet and Workbook..................................................................................5
What is Range?...........................................................................................................................5
Can we create name of range?...................................................................................................6
What are Operators?..................................................................................................................6
How many type of operator?......................................................................................................6
How to insert/ Delete column/ Row?.........................................................................................6
Lecture No.2...................................................................................................................................7
What is Formula?........................................................................................................................7
What is Function?.......................................................................................................................7
Functions....................................................................................................................................7
01. Sum.............................................................................................................................7

02. Max.............................................................................................................................7

03. Min..............................................................................................................................7

04. AVERAGE.....................................................................................................................8

05. COUNT........................................................................................................................8

06. COUNTA......................................................................................................................8

07. COUNTBLANK..............................................................................................................8

08. COUNTIF......................................................................................................................8

What is a series option?..............................................................................................................8


Custom list option.......................................................................................................................8
Lecture No3....................................................................................................................................9
Function......................................................................................................................................9
09. SUMIF.........................................................................................................................9
Page 3 of 24 [MICROSOFT OFFICE EXCEL2007 ]

10. LEFT.............................................................................................................................9

11. RIGHT..........................................................................................................................9

12. MID.............................................................................................................................9

13. CONCATENATE.............................................................................................................9

14. REPT............................................................................................................................9

15. TODAY.........................................................................................................................9

16. NOW.........................................................................................................................10

Sort option................................................................................................................................10
Subtotal option.........................................................................................................................10
Conditional Formatting.............................................................................................................10
Lecture No.4.................................................................................................................................11
Function:...................................................................................................................................11
17. IF...............................................................................................................................11

18. COLUMN...................................................................................................................11

19. COLUMNS..................................................................................................................11

20. ROW..........................................................................................................................11

21. ROWS........................................................................................................................11

22. CODE.........................................................................................................................11

23. CHAR.........................................................................................................................11

Logical Function........................................................................................................................12
24. ISBLANK.....................................................................................................................12

25. AND...........................................................................................................................12

26. OR.............................................................................................................................12

27. ISNUMBER.................................................................................................................12

28. ISTEXT.......................................................................................................................12

Data Validation:........................................................................................................................12
Lecture No.5.................................................................................................................................13
Auto Filter.................................................................................................................................13
Macro:......................................................................................................................................13
Page 4 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Freeze Panes.............................................................................................................................13
Split...........................................................................................................................................13
Chart.........................................................................................................................................13
Comments:...............................................................................................................................13
Reference..................................................................................................................................14
Absolute cell reference ($)....................................................................................................14

Relative reference.................................................................................................................14

How many types of Precedence of Operators?.........................................................................14


Function....................................................................................................................................14
29. VLOOKUP:.................................................................................................................14

30. LEN:...............................................................................................................................14
31. SQRT.............................................................................................................................14
Lecture No. 6................................................................................................................................15
32. PROPER:........................................................................................................................15
33. UPPER:..........................................................................................................................15
34. LOWER:.........................................................................................................................15
35. ROUND:.........................................................................................................................15
36. TRUNC:..........................................................................................................................15
37. INT:................................................................................................................................15
Page 5 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.1

How to open Microsoft Excel 2007?


By Menu:
Start  All Programs  Microsoft Office  Excel 2007

By Command:
Start  Run  Type Command (EXCEL)

What is MS Excel?
MS Excel is a spread sheet program use for perform high level calculation on data
like filtration, sorting, searching, etc

MS Word file is called “documentation” and its file consist number of Pages.

But MS Excel file is called “Workbook” and its file consist number of sheets.

MS excel file format is .xlsx

What are Columns and Column Header?


Vertical lines are called “Columns” in excel each column has specify name is called
“Column Header” Like (A,B,C,……..Z,AA,AB,……….., XFD). 16384 columns in one sheet

What are Rows and Row Header?


Horizontal lines are called “Rows” in excel each row has specify name is called “row
header” Like (1,2,3,……..99,100,………..1048576). 10,48,576 rows in one sheet

What are cells and why we use name box?


Intersection point of row and column is called “Cell” combination of column name and
row name make “cell name” like Column A and Row 100 cell name A100 , you can see in
name box(Top left side). Name box use for go to specify cell or create name of selected
cells

What is sheet tab?


In excel each sheet has specify name is called “Sheet tab” we can change sheet name/
tab color or insert / delete sheet

Right click on sheet tab

 Re  Ins  Hid
na ert e /
me (Sh Un
 Re- ift+ hid
Na F1 e
me 1)  Mo
 Tab  Del ve
Col ete /
or
Page 6 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Co
py

Difference between Sheet and Workbook


Combination of cells is called “Sheet” and Combination
of sheets is called “Workbook”

What is Range?
More than two selected cells are called “Range” Like
(A1,C8,F10) or (A1:A10)
Page 7 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Can we create name of range?


Yes we can, select cells  Type name in name box (Class)
 Press enter

Formula  Naming range Name range

 Add  Delete
Range Range

What are Operators?


Specify sign perform specify action are called
“Operators”

How many type of operator?


4 types of operator

1. Arithmetic Operator:

Sign Name Description


+
Plus Use for addition just number values
-
Minus Use for Subtraction just number Values
*
Asterisk Multiplication between number values
/
Forward slash Use for Davison
%
Percentage Gain Percentage Value
^
Caret Exponentiation (create power)
-
Nagaition Minus values are called Nagition Values
2. Logical (Comparison) operator:

Sign Name

= Equal to

> Grater than

< Less than

>= Grater than or equal to

<= Less than or equal to

<> Not equal to


Page 8 of 24 [MICROSOFT OFFICE EXCEL2007 ]

3. Reference operator:
Sign Name Description
: Colon Create range A1:A100
, Coma Select multiples cell A1,D4,F6
Space Space Select intersection cells

4. Text Operator / Concatenate Function:

Sign Name Description


& AND Combine more than two cells

How to insert/ Delete column/ Row?


Home  Cell

 Insert  Formats

 Delete  Other
options

Lecture No.2
What is Formula?
Any expression created by user is called “Formula”

Two parts of any Formula

1. Operand (Cell name is called operand like


A1,B6,D3,G6)

2. Operator (like “=”, +, -,)

Like (500+500= 1000) or =A1+B1  ?

What is Function?
Predefine equation is called “Function” like =Sum,
=Count, =Max, etc

Three parts of any Function

1. Operand (Cell name is called operand like


A1,B6,D3,G6)

2. Operator (like “=”, +, -, :, space, ^, %, &)


Page 9 of 24 [MICROSOFT OFFICE EXCEL2007 ]

3. Function name (Sum, Count, Max, min, etc)

a. Syntax (range, criteria, number1,2,3, Array)

Like (500+500= 1000) or


=SUM(CELL:CELL)  ?

Note: Each expression / Predefine equation will be


start with equal sign “=”

Functions
1. Sum
Use for addition just number values, and
ignore text / special character values

=Sum(Numbr1,2,3,4,5,…….)

=Sum(cell:cell)

2. Max
Show largest number values and ignore text
values

=Max(Number1,2,3,4…….)

=Max(Cell:Cell)

3. Min
Show smallest number values and ignore
text values

=Min(Number1,2,3,4…….)

=Min(Cell:Cell)

4. AVERAGE
Return average by given range

=AVERAGE(NUMBER1,2,3,4,5,…….)

=AVERAGE(CELL:CELL)

5. COUNT
Use for count just number values

=COUNT(NUMBER1,2,3,4……..)

=COUNT(CELL:CELL)
Page 10 of 24 [MICROSOFT OFFICE EXCEL2007 ]

6. COUNTA
Use for count all values (Text, number,
special characters)

=COUNTA(VALUE1,2,3,4,5……)

=COUNTA(CELL:CELL)

7. COUNTBLANK
Use for count just blank cells

=COUNTBLANK(ARRYA)

=COUNTBLAK(CELL:CELL)

8. COUNTIF
Counts the number of cells within a range
that meet the given condition

=COUNTIF(RANGE,”CRITERIA”)

=COUNTIF(CELL:CELL,”OPERATOR_VALUE”)

What is a series option?


Use for create series of number, date etc

Home  Editing  Fill  Series

 Column / Row

o L o D
i a
n t
e e
r

o A
o G u
r t
o o
w
t F
h i
l
l
Page 11 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Custom list option


Office Button  Excel option  Popular  Edit custom
list  Import  Add/ Delete  OK
Page 12 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No3

Function
9. SUMIF
Use for addition cells according to the
given condition

=SUMIF(RANGE,”CRITERIA”,SUMRANGE)

=SUMIF(CELL:CELL,”OPERATOR_VALUE”,CE
LL:CELL)

10. LEFT
Count number of characters form left
side

=LEFT(TEXT,NUMBER OF CHARACTERS)

=LEFT(CELL,TYPE NUMBER IN DIGIT


FORM)

11. RIGHT
Count number of characters form right
side

=RIGHT(TEXT,NUMBER OF CHARACTERS)

=RIGHT(CELL,TYPE NUMBER IN DIGIT


FORM)

5MID
Count number of characters in MID

=MID(TEXT,START NUMBER,NUMBER OF
CHARACTERS)

=MID(CELL,TYPE NUMBER IN DIGIT FORM,


TYPE NUMBER IN DIGIT FORM)

=MID(“P2F/LM_MB/2568”,5,5)
LM_MB

12. CONCATENATE
Join multiples text and show answer in
one cell

=CONCATENATE(TXT1,2,3,4,5………..)
Page 13 of 24 [MICROSOFT OFFICE EXCEL2007 ]

13. REPT
Repeat the text given number of times

=REPT(TEXT,NUMBER OF TIMES)

=REPT(CELL,NUMBER OF TIMES)

14. TODAY
Show current date

=TODAY()

15. NOW
Show current date and time

=NOW()

Sort option
Use for analyze data in ascending (A  Z) / Descending
(Z  A) order

Home  Editing  Sort and Filter / Data  Sort and


Filter  Sort

 Ascending (A Z) / Descending (Z  A)

Subtotal option
Use for show summarized data in group and outline form

Data  Outline  Subtotal

 At each changing in (show data in group


form)

 Use function (select any function what you


perform)

 Add subtotal to (apply function fields)

 Ok/ Remove all

Conditional Formatting
Show data in specify format according to given
conditions

Home  styles  Conditional Formatting

 Templates
Page 14 of 24 [MICROSOFT OFFICE EXCEL2007 ]

 Create New Rule

o Format cells that only contains

o Select operator

o Type values

o Set format  OK

 Clear Rule

 Manage Rule

o Edit rule

o New rule

o Delete Rule
Page 15 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.4

Function:
16. IF
Show TRUE or FALSE message according
to condition

=IF(LOGICAL TEXT,”VALUE IF
TRUE”,”VALUE IF FALSE”)

=IF(CELL_OPERATOR_VALUE,”TRUE_MES
SAGE”,”FALSE_MESSAGE”)

17. COLUMN
Return number of column in current
sheet

=COLUMN(REFERENCE)

=COLUMN(CELL)

18. COLUMNS
Return number of columns in selected
range

=COLUMNS(ARRAY)

=COLUMNS(CELL:CELL)

19. ROW
Return number of row in current sheet

=ROW(REFERENCE)

=ROW(CELL)

20. ROWS
Return number of Rows in selected
range

=ROWS(ARRAY)

=ROWS(CELL:CELL)

21. CODE
Return number code according the
character which use computer

=CODE(TEXT)
Page 16 of 24 [MICROSOFT OFFICE EXCEL2007 ]

=CODE(“A”) 65

22. CHAR
Return character according the number
code which use computer

=CHAR(NUMBER)

=CHAR(97) a

Logical Function
23. ISBLANK
If cell is EMPTY show TRUE otherwise
FALSE

=ISBLANK(CELL)

24. AND
If all conditions are true show TRUE
message other wise FALSE message

=AND(LOGIC1,2,3,4,5,……)

=AND(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)

25. OR
If all conditions are false show FALSE
message other wise TRUE message

=OR(LOGIC1,2,3,4,5,……)

=OR(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)

26. ISNUMBER
If cell consist NUMBER values show
TRUE otherwise FALSE

=ISNUMBRE(CELL)

27. ISTEXT
If cell consist TEXT values show TRUE
otherwise FALSE

=ISNUMBRE(CELL)

Data Validation:
Restriction on cell according to condition
Page 17 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Data  Data Tool  Data Validation

 Setting

o Allow

 W g
h t
o h
l
e  D
a
n
u t
e
m
b /
t
e
r i
m
 T e
e
 O
x
t t
h
l
e e
r
n
s

o Logical operator

o Number values

 Input message (Title message and Message)

 Error Alert (sign styles, Title Message, Error


Message)
Page 18 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.5

Auto Filter
Show Filter data by given requirements/ conditions

Date  Data and sort  Filter (On/ Off) [Ctrl +Shift +L]

 Show small button on column heading

 Click and select values Ok

Macro:
Macro is option use for record all action and repeats it

 Insert any auto shape (Insert  Word art /


Auto shape)

 Right click  Assign macro

 Type macro name (in text form without


space) Record

 Type shortcut (optional) if you want  Ok

 Record action (Auto Filter)

 Select stop recording option (show in status


bar 3rd position from left side)

Note: macro file save in enable macro format/ 97 to


2003 file format (Office button

 Save as  Select file format  Type file name


 Ok)

Add/ Delete/ assign shortcut key  Alt + F8

Freeze Panes
Use for freeze selected area

View  Windows  Freeze panes / Un Freeze panes

Split
Use for comparison current window

View  Window  split / Remove Split

Chart
Present data in graphical interface

Insert  Chart  Select Chart Type


Page 19 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Comments:
Explanation of current cell

 Right click on cell  Comments

 Right click Remove / Edit/ Show


Comments

Reference
Absolute cell reference ($)
In a formula, the exact address of a cell, regardless of the
position of the cell that contains the formula.

Relative reference:
In a formula, the address of a cell based on the relative
position of the cell that contains the formula and the cell
referred to. If you copy the formula, the reference
automatically adjusts.

How many types of Precedence of Operators?


7 type of Precedence of operators

Function
28. VLOOKUP:
Looks for a value in the left most column of
a table, and then returns a value in the
same row a column you specified. By
default, the table must be sorted in an
ascending order

=VLOOKUP(Lookup_Value,
Table_Array,_Column_index_Number,Range_lookup)

Lookup Value : Question cell


(Code)

Table array : Link Table name

Column Index number : number of


column in link table

Range lookup : TRUE / FALSE

TRUE :
Show Approximate value

False :
Show Exact Value
Page 20 of 24 [MICROSOFT OFFICE EXCEL2007 ]

=VLOOKUP(CODE_CELL , CLASS_TABLE, 2 ,
FALSE)

29. LEN:
Use for count number of
character in one cell

=LEN(TEXT)

=LEN(CELL)

30. SQRT
Return the square root of
current number

=SQRT(Number)

=SQRT(16)  4

Lecture No. 6

31. PROPER:
Use for convert title case

=PROPER(TEXT)

=PROPER(“What is this?”) 
What Is This?

32. UPPER:
Use for convert upper case

=UPPER(TEXT)

=UPPER(“What is this?”) 
WHAT IS THIS?

33. LOWER:
Use for convert lower case

=LOWER(TEXT)

=LOWER(“What is this?”) 
what is this?

34. ROUND:
Return roundabout number
value after decimal place
Page 21 of 24 [MICROSOFT OFFICE EXCEL2007 ]

=ROUND(NUMBER,NUMBER_OF
_ DIGIT )

=ROUND(5.789,2)  5.79

35. TRUNC:
Return exact number value after
decimal place

=TRUNC(NUMBER,NUMBER_OF
_ DIGIT )

=TRUNC(5.789,2)  5.78

36. INT:
Return number value before
decimal place, INT stand for
integer

=INT(NUMBER )

=INT(5.789)  5

What is VBA?
VBA stand for Visual Basic Application programming
language (Alt +F11)

How Many Types of Calculation?


Two types of Calculation

 Manual (F9)

 Automatically

What is Goal Seek option?


Return required number values

Data  What is Analyses  Goal Seek

 Set Cell (Function/ Formula Cell)

 To value (Required number value )


Page 22 of 24 [MICROSOFT OFFICE EXCEL2007 ]

 By Changing Cell (Target cell)


Page 23 of 24 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No. 8

How to select print area?


After selection area

Page Layout  Page setup  Print Area  Set


Print Area / Clear print are

Print Preview:
Before gain hardcopy use option print preview

Office button  Print preview (Ctrl + F2)

Page Setup:
Insert  Page layout  Page Setup

 Pages

o Landscape (Width Wise)

o Portrait (Height Wise)

 Adjust to

 Fit to

 Paper size (letter, Legal, A4)

 Margin

o Top, bottom, Left, Right , Header


margin, Footer margin

 Center on Page

o Horizontally

o Vertically

 Header / Footer

o Custom Header

o Custom Footer

Who to print file?


Office Button  Print (Ctrl +P)

 Printer Name
Page 24 of 24 [MICROSOFT OFFICE EXCEL2007 ]

 Page range

o Selection all, Selection area, etc