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[MICROSOFT OFFICE
EXCEL2007 ]
Page 2 of 24 [MICROSOFT OFFICE EXCEL2007 ]
Lecture No.1...................................................................................................................................5
How to open Microsoft Excel 2007?...........................................................................................5
What is MS Excel?.......................................................................................................................5
What are Columns and Column Header?....................................................................................5
What are Rows and Row Header?...............................................................................................5
What are cells and why we use name box?................................................................................5
What is sheet tab?......................................................................................................................5
Difference between Sheet and Workbook..................................................................................5
What is Range?...........................................................................................................................5
Can we create name of range?...................................................................................................6
What are Operators?..................................................................................................................6
How many type of operator?......................................................................................................6
How to insert/ Delete column/ Row?.........................................................................................6
Lecture No.2...................................................................................................................................7
What is Formula?........................................................................................................................7
What is Function?.......................................................................................................................7
Functions....................................................................................................................................7
01. Sum.............................................................................................................................7
02. Max.............................................................................................................................7
03. Min..............................................................................................................................7
04. AVERAGE.....................................................................................................................8
05. COUNT........................................................................................................................8
06. COUNTA......................................................................................................................8
07. COUNTBLANK..............................................................................................................8
08. COUNTIF......................................................................................................................8
10. LEFT.............................................................................................................................9
11. RIGHT..........................................................................................................................9
12. MID.............................................................................................................................9
13. CONCATENATE.............................................................................................................9
14. REPT............................................................................................................................9
15. TODAY.........................................................................................................................9
16. NOW.........................................................................................................................10
Sort option................................................................................................................................10
Subtotal option.........................................................................................................................10
Conditional Formatting.............................................................................................................10
Lecture No.4.................................................................................................................................11
Function:...................................................................................................................................11
17. IF...............................................................................................................................11
18. COLUMN...................................................................................................................11
19. COLUMNS..................................................................................................................11
20. ROW..........................................................................................................................11
21. ROWS........................................................................................................................11
22. CODE.........................................................................................................................11
23. CHAR.........................................................................................................................11
Logical Function........................................................................................................................12
24. ISBLANK.....................................................................................................................12
25. AND...........................................................................................................................12
26. OR.............................................................................................................................12
27. ISNUMBER.................................................................................................................12
28. ISTEXT.......................................................................................................................12
Data Validation:........................................................................................................................12
Lecture No.5.................................................................................................................................13
Auto Filter.................................................................................................................................13
Macro:......................................................................................................................................13
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Freeze Panes.............................................................................................................................13
Split...........................................................................................................................................13
Chart.........................................................................................................................................13
Comments:...............................................................................................................................13
Reference..................................................................................................................................14
Absolute cell reference ($)....................................................................................................14
Relative reference.................................................................................................................14
30. LEN:...............................................................................................................................14
31. SQRT.............................................................................................................................14
Lecture No. 6................................................................................................................................15
32. PROPER:........................................................................................................................15
33. UPPER:..........................................................................................................................15
34. LOWER:.........................................................................................................................15
35. ROUND:.........................................................................................................................15
36. TRUNC:..........................................................................................................................15
37. INT:................................................................................................................................15
Page 5 of 24 [MICROSOFT OFFICE EXCEL2007 ]
Lecture No.1
By Command:
Start Run Type Command (EXCEL)
What is MS Excel?
MS Excel is a spread sheet program use for perform high level calculation on data
like filtration, sorting, searching, etc
MS Word file is called “documentation” and its file consist number of Pages.
But MS Excel file is called “Workbook” and its file consist number of sheets.
Re Ins Hid
na ert e /
me (Sh Un
Re- ift+ hid
Na F1 e
me 1) Mo
Tab Del ve
Col ete /
or
Page 6 of 24 [MICROSOFT OFFICE EXCEL2007 ]
Co
py
What is Range?
More than two selected cells are called “Range” Like
(A1,C8,F10) or (A1:A10)
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Add Delete
Range Range
1. Arithmetic Operator:
Sign Name
= Equal to
3. Reference operator:
Sign Name Description
: Colon Create range A1:A100
, Coma Select multiples cell A1,D4,F6
Space Space Select intersection cells
Insert Formats
Delete Other
options
Lecture No.2
What is Formula?
Any expression created by user is called “Formula”
What is Function?
Predefine equation is called “Function” like =Sum,
=Count, =Max, etc
Functions
1. Sum
Use for addition just number values, and
ignore text / special character values
=Sum(Numbr1,2,3,4,5,…….)
=Sum(cell:cell)
2. Max
Show largest number values and ignore text
values
=Max(Number1,2,3,4…….)
=Max(Cell:Cell)
3. Min
Show smallest number values and ignore
text values
=Min(Number1,2,3,4…….)
=Min(Cell:Cell)
4. AVERAGE
Return average by given range
=AVERAGE(NUMBER1,2,3,4,5,…….)
=AVERAGE(CELL:CELL)
5. COUNT
Use for count just number values
=COUNT(NUMBER1,2,3,4……..)
=COUNT(CELL:CELL)
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6. COUNTA
Use for count all values (Text, number,
special characters)
=COUNTA(VALUE1,2,3,4,5……)
=COUNTA(CELL:CELL)
7. COUNTBLANK
Use for count just blank cells
=COUNTBLANK(ARRYA)
=COUNTBLAK(CELL:CELL)
8. COUNTIF
Counts the number of cells within a range
that meet the given condition
=COUNTIF(RANGE,”CRITERIA”)
=COUNTIF(CELL:CELL,”OPERATOR_VALUE”)
Column / Row
o L o D
i a
n t
e e
r
o A
o G u
r t
o o
w
t F
h i
l
l
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Lecture No3
Function
9. SUMIF
Use for addition cells according to the
given condition
=SUMIF(RANGE,”CRITERIA”,SUMRANGE)
=SUMIF(CELL:CELL,”OPERATOR_VALUE”,CE
LL:CELL)
10. LEFT
Count number of characters form left
side
=LEFT(TEXT,NUMBER OF CHARACTERS)
11. RIGHT
Count number of characters form right
side
=RIGHT(TEXT,NUMBER OF CHARACTERS)
5MID
Count number of characters in MID
=MID(TEXT,START NUMBER,NUMBER OF
CHARACTERS)
=MID(“P2F/LM_MB/2568”,5,5)
LM_MB
12. CONCATENATE
Join multiples text and show answer in
one cell
=CONCATENATE(TXT1,2,3,4,5………..)
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13. REPT
Repeat the text given number of times
=REPT(TEXT,NUMBER OF TIMES)
=REPT(CELL,NUMBER OF TIMES)
14. TODAY
Show current date
=TODAY()
15. NOW
Show current date and time
=NOW()
Sort option
Use for analyze data in ascending (A Z) / Descending
(Z A) order
Subtotal option
Use for show summarized data in group and outline form
Conditional Formatting
Show data in specify format according to given
conditions
Templates
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o Select operator
o Type values
o Set format OK
Clear Rule
Manage Rule
o Edit rule
o New rule
o Delete Rule
Page 15 of 24 [MICROSOFT OFFICE EXCEL2007 ]
Lecture No.4
Function:
16. IF
Show TRUE or FALSE message according
to condition
=IF(LOGICAL TEXT,”VALUE IF
TRUE”,”VALUE IF FALSE”)
=IF(CELL_OPERATOR_VALUE,”TRUE_MES
SAGE”,”FALSE_MESSAGE”)
17. COLUMN
Return number of column in current
sheet
=COLUMN(REFERENCE)
=COLUMN(CELL)
18. COLUMNS
Return number of columns in selected
range
=COLUMNS(ARRAY)
=COLUMNS(CELL:CELL)
19. ROW
Return number of row in current sheet
=ROW(REFERENCE)
=ROW(CELL)
20. ROWS
Return number of Rows in selected
range
=ROWS(ARRAY)
=ROWS(CELL:CELL)
21. CODE
Return number code according the
character which use computer
=CODE(TEXT)
Page 16 of 24 [MICROSOFT OFFICE EXCEL2007 ]
=CODE(“A”) 65
22. CHAR
Return character according the number
code which use computer
=CHAR(NUMBER)
=CHAR(97) a
Logical Function
23. ISBLANK
If cell is EMPTY show TRUE otherwise
FALSE
=ISBLANK(CELL)
24. AND
If all conditions are true show TRUE
message other wise FALSE message
=AND(LOGIC1,2,3,4,5,……)
=AND(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)
25. OR
If all conditions are false show FALSE
message other wise TRUE message
=OR(LOGIC1,2,3,4,5,……)
=OR(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)
26. ISNUMBER
If cell consist NUMBER values show
TRUE otherwise FALSE
=ISNUMBRE(CELL)
27. ISTEXT
If cell consist TEXT values show TRUE
otherwise FALSE
=ISNUMBRE(CELL)
Data Validation:
Restriction on cell according to condition
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Setting
o Allow
W g
h t
o h
l
e D
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u t
e
m
b /
t
e
r i
m
T e
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O
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t t
h
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n
s
o Logical operator
o Number values
Lecture No.5
Auto Filter
Show Filter data by given requirements/ conditions
Date Data and sort Filter (On/ Off) [Ctrl +Shift +L]
Macro:
Macro is option use for record all action and repeats it
Freeze Panes
Use for freeze selected area
Split
Use for comparison current window
Chart
Present data in graphical interface
Comments:
Explanation of current cell
Reference
Absolute cell reference ($)
In a formula, the exact address of a cell, regardless of the
position of the cell that contains the formula.
Relative reference:
In a formula, the address of a cell based on the relative
position of the cell that contains the formula and the cell
referred to. If you copy the formula, the reference
automatically adjusts.
Function
28. VLOOKUP:
Looks for a value in the left most column of
a table, and then returns a value in the
same row a column you specified. By
default, the table must be sorted in an
ascending order
=VLOOKUP(Lookup_Value,
Table_Array,_Column_index_Number,Range_lookup)
TRUE :
Show Approximate value
False :
Show Exact Value
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=VLOOKUP(CODE_CELL , CLASS_TABLE, 2 ,
FALSE)
29. LEN:
Use for count number of
character in one cell
=LEN(TEXT)
=LEN(CELL)
30. SQRT
Return the square root of
current number
=SQRT(Number)
=SQRT(16) 4
Lecture No. 6
31. PROPER:
Use for convert title case
=PROPER(TEXT)
=PROPER(“What is this?”)
What Is This?
32. UPPER:
Use for convert upper case
=UPPER(TEXT)
=UPPER(“What is this?”)
WHAT IS THIS?
33. LOWER:
Use for convert lower case
=LOWER(TEXT)
=LOWER(“What is this?”)
what is this?
34. ROUND:
Return roundabout number
value after decimal place
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=ROUND(NUMBER,NUMBER_OF
_ DIGIT )
=ROUND(5.789,2) 5.79
35. TRUNC:
Return exact number value after
decimal place
=TRUNC(NUMBER,NUMBER_OF
_ DIGIT )
=TRUNC(5.789,2) 5.78
36. INT:
Return number value before
decimal place, INT stand for
integer
=INT(NUMBER )
=INT(5.789) 5
What is VBA?
VBA stand for Visual Basic Application programming
language (Alt +F11)
Manual (F9)
Automatically
Lecture No. 8
Print Preview:
Before gain hardcopy use option print preview
Page Setup:
Insert Page layout Page Setup
Pages
Adjust to
Fit to
Margin
Center on Page
o Horizontally
o Vertically
Header / Footer
o Custom Header
o Custom Footer
Printer Name
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