Sap Fica End User Manuals

RAMBABU.NAMAMULA,WWW.SAPFINANCIALTRAINING.
COM
CONTRACT ACCOUNT RECEIVABLE AND PAYABLE
END-USER MANUALS
PREPARED BY:RAMBABU.NAMAMULA
SKYPE ID:RAMBABU.NAMAMULA
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RAMBABU.NAMAMULA,WWW.SAPFINANCIALTRAINING.COM
Cash Journal FPCJ
Purpose
The purpose of Cash Journal is to receive incoming payments & make outgoing payment
transactions. The various modes of payment include, payment through cash, cheque, credit-debit
cards or Postal orders.
Trigger
Perform this procedure when you want to collect any incoming payments or make outgoing
payments of ISU – customers.
Prerequisites
 For receiving payment we need to have customer as Business Partner

 The document no. must exist for outgoing payments to the customer. the
Menu Path
Use the following menu path(s) to begin this transaction:
 Select Utilities Industry  Contract Account Receivable and Payable 

Payments  Cash Journal  Cash Journal to go to the Cash Journal.
Transaction Code
FPCJ
Helpful Hints
 Press F1 for help

 Press F4 for getting input values
 R – Required
 O – Optional
 C – Conditional
 Procedure
1. Start the transaction using the menu path or transaction code.
SAP Easy Access
Double-click to start the transaction.
2. Click on for entering the trasanction.
. Enter the relevant Branch & Cash Desk id
3. Click to continue to go to next screen.
Enter the Company Code, Business Area, Reconciliation Key (if the key is not
created), Currency and Contract A/c or Business Partner / Document no. or any
other relevant details by Selecting the various options & searching the required
detail by pressing F4 or for dropdown list.
4. Select Payment Mode by clicking on the tabs as shown below
Select radio button for the type of payment – Incoming / Outgoing.
5. Enter the payment in selected payment mode option with details of Cheque / Credit Debit
card & in the summary enter the exact amount to be collected from the customer and click
on enter.
The entries made should be as much detailed as possible for better control and
tracking.
5. Click at top of screen to post the payment
6. As required, complete/review the following fields:
Field Name R/O/C Description

Company Code identifies the company for which payment shall
Company code R
be taken. The company code is an organizational unit within
financial accounting.
Example: 1000 for ABC Inc
Business Area R Area of Operation under the company code

Example: 1AH –
Currency R The transaction currency in which document is to be posted.

Example: INR
Key under which summary records in Contract Accounts
Reconcil. Key R
Receivable/Payable (FI-CA) are recorded for transfer to
subsequent accounting systems.
When transferring the summary records to General Ledger

Accounting, the system enters this key in the Ref. key document
header field in the transfer documents. This external reference
enables you to reconcile the FI-CA summary records and their
G/L documents.
7. You have completed this transaction.
Result
You have posted the payments.
Comments
None.
Cheque lot FP25
Purpose
To post the collection made from the customer payment lot has to run
Trigger
 Daily.
Menu Path
 Select Utilities Industry  Business Master Data Business Partner  FP05 

Payment run upload.
Transaction Code
FP05
Helpful Hints

 R – Required
 O – Optional
Procedure
1. Start the transaction using the transaction code.
SAP Easy Access
2. Run the T-code FP25 to close the lot, user will find the following screen, enter the lot name and
press , and .
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SYPE:RAMBABU.NAMAMAULA
4. User can verify the credit entry in the customer a/c through FPL9.
Bank clearing a/c R Name of the Bank in which the posting is required.
lot R The file sent by bank is known as a lot.
Result
Cheque lot is successfully posted.
Comments
None.
Close Reconcilation Key FPF2
Purpose
Daily posting from FI-CA module to the general ledger account is done through reconciliation key.
Reconciliation key structured for online posting of payment run, invoice booking, interest calculation on security
deposit, etc. Reconciliation key, under which summary records are listed for transferring FI-CA document to general
ledger. Before transfer the summary records to the general ledger, reconciliation key must be closed. Reconciliation
keys that have been created automatically are closed automatically at the end of business process.
Trigger
Before posting FICA document to FI-GL user has to close reconciliation key.
Prerequisites
 Reconciliation key must be created by user.
Menu Path
 Select Utilities Industry  Contact Accounts Receivable and Payable 
Document  Reconciliation key  FPF2-Close.
Transaction Code
FPF2
Helpful Hints

 R – Required
 O – Optional
Procedure
SAP Easy Access
2. Double-click to start the transaction.
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Close Reconciliation key : Initial Screen
Please always press<F4>to Select Movement Type from drop down Menu as per your task
which you are going to perform.
3. Click to take the drop down at Reconciliation key.
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4. Click to continue to go to following screen and from select the reconciliation key that u
want to close.
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4. Click , click on close field and press yes to close the recon key.

Key under which summary records in Contract Accounts
Reconcil. Key R
Receivable/Payable (FI-CA) are recorded for transfer to
subsequent accounting systems.
When transferring the summary records to General Ledger

Accounting, the system enters this key in the Ref. key document
header field in the transfer documents. This external reference
enables you to reconcile the FI-CA summary records and their
G/L documents.
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Result
You have close the reconciliation key. Now by running t code FPG1 you can transfer FI-CA
Posting Totals to General Ledger.
Comments
Creat Installment Plant FPR1
Purpose
Use this procedure to create Installment plan for an open receivable item.
Trigger
Perform this process on customer request with proper approval.
Prerequisites
 Open receivable item should exist.
Menu Path
 Select Contract Accounts Receivable and Payable  Account  Instalment

plan  FPR1 - Create to go to the Instalment plan creation.
Transaction Code
FPR1
Helpful Hints

 R – Required
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 O – Optional
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Procedure
SAP Easy Access
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SKYPE ID :RAMBABU.NAMAMULA,
E-MAIL:SAPFINANCILFSCM@GMAIL.COM
Enter Business Partner or Contract A/c or Document Number
Enter Currency
Check Posting Date, Document Date, Reconciliation Key
If the reconciliation Key has not been created then create it.
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3. Click to continue to go to next screen.
Select the open item(s) for which installment plan is to be created.
Select installment plan category from the drop down list by clicking on
Select the applicable category.
Enter the start date for installment plan.
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Result
You have Reversed the selected Document.
Comments
None.
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Transfer Items FP40
Purpose
The purpose of Transfer any outstanding items posted against a particular customer to another
customers account.
Trigger
The item should be posted against some customer.
Prerequisites
 The Document must be posted for the customer & contract should exist for both –
selection customer & target customer
Menu Path
 Select Utilities Industry  Contract Account Receivable and Payable Account

 FP40-Transfer Items to go to the Mass Processing – Bill Creation.
Transaction Code
FP40
Helpful Hints

 R – Required
 O – Optional
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RAMBABU.NAMAMULA, WWW.SAPFINANCIALTRAINING.COM
Procedure
SAP Easy Access
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Transfer items: Initial Screen
Please always press F4 for entering the fields in Selection details, Target of Transfer &
Transfer Reasons
If reconciliation key is not created then either create a new reconciliation key or use any
open reconciliation key.
3. Click to continue to go to next screen
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Check the document to be cleared and double click on Gross amount for gross
clearing amount.
4. Click to save the document
“ Document no. XXXXXXX” posted message shall appear at the bottom of
screen on successful completion of the transaction

In Contract Accounts Receivable and Payable, postings are
Contract A/c R
always assigned to a contract account and a business partner.
Example: 020003445
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The transfer reason is stored in the transfer document for
Transfer reason R
information purposes, and can be output with any evaluations
that might be made.
Example: Change of Name
Result
You have posted the Document.
Comments
None.
Transfer of FI-CA Totals Records to General Ledger FPG1
Purpose
To transfers the FI-CA totals record to the general ledger.
Trigger
At the time of Transfer of FI-CA Totals Records to General Ledger.
Prerequisites
 Reconciliation keys to be transferred must be closed for further postings.
Menu Path
 Select Utilities Industry  Contract Accounts Receivable and Payable 

Periodic processing  Forward Postings  ExecutionFPG1-Transfer to
General Ledger to go to the Mass Processing – Bill Creation.
Transaction Code
FPG1
Helpful Hints
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 R – Required
 O – Optional
Page 28 of 28

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RAMBABU.NAMAMULA,WWW.SAPFINANCIALTRAINING.

CONTRACT ACCOUNT RECEIVABLE AND PAYABLE

Cash Journal FPCJ

 For receiving payment we need to have customer as Business Partner

Use the following menu path(s) to begin this transaction:

 Select Utilities Industry  Contract Account Receivable and Payable 

 Press F1 for help

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

Double-click to start the transaction.

2. Click on for entering the trasanction.

. Enter the relevant Branch & Cash Desk id

3. Click to continue to go to next screen.

detail by pressing F4 or for dropdown list.

4. Select Payment Mode by clicking on the tabs as shown below

Select radio button for the type of payment – Incoming / Outgoing.

5. Click at top of screen to post the payment

6. As required, complete/review the following fields:

Field Name R/O/C Description

Example: 1000 for ABC Inc

Business Area R Area of Operation under the company code

Currency R The transaction currency in which document is to be posted.

When transferring the summary records to General Ledger

7. You have completed this transaction.

You have posted the payments.

Cheque lot FP25

Use the following menu path(s) to begin this transaction:

 Select Utilities Industry  Business Master Data Business Partner  FP05 

 Press F1 for help

1. Start the transaction using the transaction code.

SAP Easy Access

5. As required, complete/review the following fields:

Field Name R/O/C Description

lot R The file sent by bank is known as a lot.

6. You have completed this transaction.

Cheque lot is successfully posted.

Close Reconcilation Key FPF2

 Reconciliation key must be created by user.

Use the following menu path(s) to begin this transaction:

 Select Utilities Industry  Contact Accounts Receivable and Payable 

Document  Reconciliation key  FPF2-Close.

 Press F1 for help

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Double-click to start the transaction.

Close Reconciliation key : Initial Screen

3. Click to take the drop down at Reconciliation key.

6. As required, complete/review the following fields:

Field Name R/O/C Description

When transferring the summary records to General Ledger

7. You have completed this transaction.

Creat Installment Plant FPR1

Perform this process on customer request with proper approval.

 Open receivable item should exist.

Use the following menu path(s) to begin this transaction:

 Select Contract Accounts Receivable and Payable  Account  Instalment

 Press F1 for help

1. Start the transaction using the menu path or transaction code.

SAP Easy Access

2. Double-click to start the transaction.

Enter Business Partner or Contract A/c or Document Number

Check Posting Date, Document Date, Reconciliation Key

3. Click to continue to go to next screen.