THE DEVON & CORNWALL FOOD ASSOCIATION LTD.

AGENDA FOR GENERAL MEETING No. 8 OF

THE DEVON & CORNWALL FOOD ASSOCIATION LTD

TO BE HELD AT 11 A.M. AT THE
CATHERINE STREET BAPTIST CHURCH, PLYMOUTH
ON TUESDAY, 7TH DECEMBER 2010

ITEM 1: REPORT BY THE CHAIR (Mrs. Christine REID)

1.1. Welcome.
1.2. Present.
1.3. Apologies.
1.4. Donation to Catherine Street Baptist Church.
1.5. Christmas Social Drink.
1.6. Taking Stock.
 FareShare.
 Press Release
 The Leicester Model.
 Volunteers.
 Priorities.
 Timing.
 Comments

ITEM 2: PRIVATE COMPANY LIMITED BY GUARANTEE

2.1. Incorporation of the Company.
2.2. Memorandum of Association.
2.3. Solicitor’s Fees.
2.4. Minutes & Newsletter.
2.5. Co-opted Members to the Board.

ITEM 3: THE LEICESTER MODEL

3.1. Documents.

ITEM 4: OUR STRAP-LINE

4.1. New Strapline.
4.2. Competition.

ITEM 5: THE STATUS OF OUR COMPANY

5.1. Our Link With FareShare UK.
5.2. FareShare South West Link with FareShare UK.
5.3. Receiving Agencies Plan.

ITEM 6: OUR CHARITABLE STATUS

6.1. Registration With the Charities Commission.

ITEM 7: OUR FRIENDS

7.1. Awaiting Confirmation of Friend Status.
7.2. Exeter Members.
7.3. Extending Further Invitations for Friend Status.
7.4. Members of Parliament.

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ITEM 8: ITEM PENDING: OUR VOLUNTEERS

8.1. Government Office of the South West (GOSW).
8.2. Plymouth Guild.
8.3. Age Concern.
8.4. Senior Citizens Network.
8.5. Other Suggestions by Jo HAMBLY.
8.6. Student Help.
8.7. Registration of Friends & Volunteers.

ITEM 9: OUR STORAGE FACILITIES

9.1. ITEM PENDING: Plymouth Storage.
9.2. ITEM PENDING: Church Premises in Plymouth.

ITEM 10: OUR TREASURER’S REPORT

10.1. Accounts.
10.2. Bank Account.

ITEM 11: OUR FUNDRAISER’S REPORT

11.1. Fundraiser.
11.2. Report.
11.3. Possible Funders.
 Landfill Tax (via Plymouth City Council).
 Waste Disposal Companies such as:
 Big Food Companies
 Supermarkets

ITEM 12: OUR PUBLIC RELATIONS (PR) OFFICER’S REPORT

12.1. Report.
12.2. Press Release.
12.3. Distribution List.
12.4. Plymouth Shopper.

ITEM 13: OUR TRANSPORTATION COORDINATOR’S REPORT

13.1. ITEM PENDING: Report.
13.2 ITEM PENDING: The Van Run.
13.3. ITEM PENDING: Acquisition of Vehicles.
13.3.1. ITEM PENDING: Vehicle Leasing.
13.3.2. ITEM PENDING: Vospers & Other Local Firms.
13.3.3. ITEM PENDING: Type of Vehicle.
13.3.4. ITEM PENDING: Empty Lorries.
13.4. Central Hall Vehicle.

ITEM 14: THE FARESHARE SOUTH WEST GROUP

14.1. Group Visit to Bristol.
14.2. ITEM PENDING: Registration of the Devon & Cornwall Group.
14.3. ITEM PENDING: Variety of Food on Offer.
14.4. ITEM PENDING: FareShare South West Criteria.

ITEM 15: LEICESTER FARESHARE

15.1. ITEM PENDING: Proposed Visit.

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ITEM 16: OUR EQUIPMENT

16.1 Traceability.

ITEM 17: OUR INSURANCE

17.1. CaSe Insurance.
17.2. Methodist Insurance.
17.3. Lark Insurance Broking Group.

ITEM 18: OUR LIAISON WITH OTHER ORGANISATIONS

18.1. Wiseman Dairies.
18.2. ITEM PENDING. Charity Technology Trust.
18.3. Social Enterprise.
18.4. SERIO.
18.5. Lawworks Initial Electronic Advice System.

ITEM 19: OUR PATRON

19.1 Patron.
19.2. FareShare UK.

ITEM 20: ANY OTHER BUSINESS

20.1. AOB.

ITEM 21: OUR NEXT GENERAL MEETING

21.1. January 2011.
21.2. Future Meetings.
21.3. Outside Venues.

ITEM 22: CLOSE

22.1. Close.

Geoffrey N. READ
Secretary
The Devon & Cornwall Charitable Food Group
st
Sunday, 21 November 2010