No Milestone Blockers (Priority Action Items)

Business & IT 1) AFG TA Team to share the updated DNS

1 Requirement Rules and exclude company list Document
Configuration

1) Configure SAI relevant fields on live

environment after the UAT is approved.
2 Integration 2) Chatbot integration discussion is initiated
and a follow-up email is sent to the EIT/HRIS
team

RS Team downloaded 651,568 Candidate

3 History Load Data resumes for the last two year. RS team has
downloaded 23, 587 Job requisition

Data Quality & Algorithm Training:

4 Business Readiness TA
1) TA team to provide feedback on Algorithm
recommendations (Stack Rank & Suitability
score)
2) Post feedback the Go-live date will be
confirmed

5 On-the-Job Training To commence after the business UTA

Note: Milestone 1,2 & 3 should be completed to move on to milestone 4 & 5.

BLUE = Complete
GREEN = On track
AMBER = At Risk / Slippage

RED = Escalation Required

 Planned Completion Date

Wednesday, August 28, 2019

###

N/A

Wednesday, August 28, 2019

TBD

tone 4 & 5.
 Onboarding
Project Name Duration Start Date End Date
Al-Futtaim 6 Weeks 15-May 11-Jul

Days to Completion
No. Task Start Date End Date
complete Date

1 Business Requirement - Configuration 15/05/2019 5 06/06/2019 6/17/2019

2 IT Requirement - Configuration 15/05/2019 5 06/06/2019 26/06/2019
3 History Load Data Download 15/05/2019 5 06/06/2019 7/17/2019
4 Integration 15/05/2019 5 06/06/2019
5 Data Quality & Algorithm Training 07/06/2019 20 04/07/2019
6 Business Readiness TA 07/06/2019 20 04/07/2019
7 Business UAT 07/06/2019 20 04/07/2019
8 Confirming Go-Live Date 07/06/2019 20 04/07/2019
9 On-the-Job Training 05/07/2019 5 11/07/2019

BLUE = Complete
GREEN = On track
AMBER = At Risk / Slippage
RED = Terminated
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# Description

1 Data cleansing of the production data to be conducted by RS Team

2 Integration
3 AFG Candidate Journey Stages V/s Sniper AI Stage Mapping

4 Job Req Data for Active Jobs with requisition Status and Application Count
Status Owner Stream Due Date

Open RD RS Team 22-Jul-19

Open MN EIT Team 8/7/2019

Open JM
TA Team 8/10/2019
Open JM
TA Team 8/10/2019
Update

05/08 - Data Quality & Algorithm Training:

1) Sniper AI has JD's for 92% of the Job's
2) Sniper AI to share the report of Job req's (8%) that does not have JD with Al-
Futtaim & Al-Futtaim team to internally verify and update the list accordingly.

05/07 - Mihir to share the production Data API with Sniper AI team
07/08 - Sniper AI has shared the list of stages that is not mapped with AFG and the TA
team will share it after updating it
07/08 - Data will be validated for POC. We are using for "Retail" Division in UAE country
and Band A to E.
# Stream Activity
1 Setup Confirm user list of recruiters

2 TA Team Provide recruitment stages/sub-stages list in SAP SF

3 Setup Setup SniperAI Test system and create user logins

4 TA Team Provide current KPIs/reports (as-is benchmarks)

5 TA Team Provide core JD framework and templates

Provide business rules based on stages/substages in SF and any cooling off periods which are
6 TA Team applicable

7 TA Team Provide list of stages/sub-stages which should not be recommended for passive candidates
8 TA Team Provide rules for no-hire criteria's

9 TA Team Pre-screening questions for active candidates

10 TA Team Pre-screening questions for passive candidates

11 EIT Team Provide successfactors admin login credentials for SniperAI test environment

12 EIT Team Provide successfactors admin login credentials for SniperAI live environment
13 EIT Team Provide SniperAI mailbox in the Al-Futtaim Domain (e.g. recruit_smart@alfuttaim.com)

14 EIT Team Provide careers email id for reaching out to the candidates (e.g. careers@alfuttaim.com or similar)
15 Integration Create rating and relevancy fields in candidate list for requisitions

16 Integration Provide SAP SF endpoint URL for test environment

17 Integration Provide SAP SF endpoint URL for live environment

18 EIT Team Provide history load (2 years) for past jobs, applications and feedback status in SAP SF

19 Integration Load history data for training model

20 Integration Data cleansing and quality checks

21 Integration Test integration and additional fields work as expected

22 Training Training Session for TA Team

23 Go-Live Pilot Execution with TA Team
24 Conclusion Leadership Review & Next Steps

BLUE = Complete
GREEN = On track
AMBER = At risk / may slip
RED = Slipped / will slip
Owner
TA Team

TA Team

RS Team
TA Team

TA Team

TA Team

TA Team
TA Team

TA Team

TA Team

HRIS Team

HRIS Team
EIT Team

EIT Team
HRIS Team / RS Team

HRIS Team
HRIS Team

HRIS Team

RS Team

RS Team

HRIS Team

RS/TA Team
TA Team
RS/TA Team
Update
06/05 - Recruiter List confirmed and first meeting scheduled for 07/05
09/05 - JM has shared the list of stages
08/08 - AFG Candidate Journey Stages V/s Sniper AI Stage Mapping: During Data Quality check Sniper AI found that there are SAP SF stages
mapped against Sniper AI Stages so that it can be configured accordingly.

06/06: Test system user logins to be shared once the provisioning of access rights of testing environment is confirmed
17/06: RS team will request how many test users needs to be created for TA team; User Employee ID :155069 should be used as default rec
19/06: UAT timeline to be shared to AFG post analysis of the historical load data and initiation of training of algorithm
25/06: Live UAT session to be conducted on 8th July by RS Team and walkthrough Integration and Front-end test cases to EIT and TA team;
provided, RS Team will share the User Logins for Testing purposes
01/07: Live UAT session to be conducted on 10th July as per the availability of TA team members along with EIT team. Post UAT approval, u
the end users
17/07: Live UAT session to be conducted immediately after configuration of 2 fields (SAI Relevance and SAI Rating)

22/05 - Odette provided current KPIs;

30/05: Jessica provided the role family mapping; RS conducted the completeness of the data and provide clarification on the queries raised
meeting held as on 10/06
10/06: TA Team to share the JD's for each role by 13/06
15/06: TA Team provided JD Framework and list of JD's

22/05: Odette provided cooling off periods as per the stages

22/05: Odette provided show/DNS list as per the stages in SF

06/06: RS Team analysed the DNS sheet and raised a clarification for Candidate, application and recommendation flag
10/06: TA Team to revert back with an update of DNS by 13/06
15/06: TA Team have shared the DNS rule sheet
22/05 - Odette confirmed that there are no rules for no-hire
30/05: TA team to provide this in the week starting 06/06;
10/06: Per discussion, not required for active candidates. Only for landing page and passive candidates

30/05: TA team to provide this in the week starting 06/06

10/06: First draft questionnaire for landing page and passive candidates shared by TA team,
12/06: TA Team has confirmed the final version; RS team to provide feedback, if any.
19/06: Per discussion, the questionnaire template shared by TA Team is final, incase RS proposes any changes, to be approved by AFG TA Te
08/07: Open jobs are synced with SAP SF Recruitment modult and RS Team to fetch data from the careers website for chat-bot API integrati
27/05: HRIS team has configured credentials for Testing environment; RS team to confirm the credentials provided have appropriate access
10/06: HRIS Team to provide provisioning access to configure the fields of CV relevance and Suitability score in SAP SF Test environment
12/06: RS Team to provide a document elucidating the configuration of 2 fields and HRIS Team to provide the provisioning access

30/05: Task to be initiated basis test environment analysis (post configuration of Sniper AI relevancy and rating fields in Test instance)
14/06: HRIS Team to provide access to live environment (production data)
19/06: Live environment access has been provided by HRIS Team, RS Team to analyze and confirm on completeness
24/06: HRIS Team to provide appropriate authorization for accessing production data
27/05 - Per discussion, we concluded that email ID is not required as of now; It shall be configured at a later stage if necessary.

20/05: resourcingteam@affuttaim.com has been created

27/05: RS Team to create the fields in testing environment as per rights provided by HRIs team
10/06: HRIS Team to provide the provisioning access rights permission in SF to configure the 2 fields in testing environment
12/06: RS Team to provide a document elucidating the configuration of 2 fields and HRIS Team to provide the provisioning access
19/06: HRIS Team have configured the 2 fields; RS Team has reverted back with the issue;
24/06: RS Team to conduct a meeting with SAP SF specialist and Atif to resolve the configuration of 2 fields from Sniper AI to SAP SF; Mihir
SAP SF specialist to ensure that data seamlessly flows from Sniper AI to SAP SF instance
26/06: RS Team to get in touch with SAP SF consultant and resolve the data flow issue in SAP SF instance
27/06: RS Team conducted a meeting with SAP SF Consultant; SAP SF Consultant to contact AFG to understand which stage in journey shou
information from Sniper AI.
01/07: Information to be syncing from 'New Application' stage as per the requirement from the TA team.
HRIS Team to conduct meeting with SAP SF consultant
08/07: AM to check with Akhtar to revert back to resolve the provisioning of 2 fields in SAP SF Live environment
17/07 -Integration of to configure SAI relevant fields at SAP SF is in progress. Currently SAP Consulant is working to find right configuration
during different stage of application (new application, shortlisted, interview, offer etc.)
22/07 - SAP SF field are created on the Test Environment for testing
05/07 - SAP SF fields will be created post UAT

27/05: HRIS Team to provide the endpoint URL for testing environment; RS Team shared reference document;
29/05: HRIS team provided - test account endpoint i.e Rot, Germany DC12 Preview https://api12preview.sapsf.eu/odata/v2/
14/06: HRIS Team to provide access to live environment (production data)
10/06: HRIS Team have extracted the historical data for 2 years and processing the data, SFTP link to be provided by RS team by 12/06
SFTP Link:
Host: afgsftp.sniperai.com
Port: 22
User Name: afgftp
Password: 3d51=-6idv0Q2)c

12/06: HRIS team to check with the internal IT team for whitelisting the IP.
17/06: HRIs Team to upload the folder in the SFTP link provided
24/06: HRIS Team has provided us access to the production instance and RS Team has initiated the download

24/06: Training of algorithm with history load data to be initiated post completion of Data Cleansing Activity, estimated date of completion
01/07: Total 5K applications have been downloaded; Tech Team is analyzing the size and will share the estimated time of completion as on
04/07: Total 70K applications downloaded; Target to be achieved: 10 Lacs
05/07: 5000 records can be downloaded per cycle; RS Team to conduct a meeting with HRIS Team to explore a work around to expedite the
08/07: RS Team dowloaded 1.2 Lacs application out of total 8.8 Lacs resume.
1 Lac CV's can be downloaded per week. AM to check with SAP SF consultant to allow RS Team to download more than 20k CV's per day.
17/07 : 17/07 - RS Team downloaded 6,51,568 Candidate resumes for given last two year history data. RS team has downloaded 23,587 Job
05/08 - Sniper AI to share the list of Job req's that does not have JD with AFG & AFG team to internally verify and update the list accordingl

24/06: HRIS Team has provided access to the production instance and RS Team has initiated the dowload and data cleansing activity
01/07: RS Team to initiate data cleansing post completion of histoy data for last 2 years
03/07: Data cleansing initiated for historical data as and when the activity is completed
17/07: Data cleansing activity is in progress and Sniper AI to share completion time on 22nd July
05/08:

25/06: Live UAT session to be conducted on 8th July by RS Team and walkthrough Integration and Front-end test cases to EIT and TA team;
Team will share the User Logins for Testing puposes
01/07: Live UAT session to be conducted on 10th July as per the availability of TA team members along with EIT team.
05:07: Live UAT session dates to be discussed post resolution of training algorithm with history load
17/07: Live UAT session dates to be finalized post configuration of SAI Relevancy and SAI Rating fields on live environment
05/07 - Mahir to share production API

26/06: Training workshop to be conducted for TA team members starting 10th July basis TA members availability and conduct sessions as p
26/06: Business As Usual to be initiated post training workshop completion
Rajesh will share the JD
# Stream Name Role Short Name
1 TA Team Jackie Younge TA - Leadership Team JY
2 TA Team Marinda Sheahan EIT - Leadership Team MS
3 TA Team Odette Beattie TA - Project Lead OB
4 EIT Team Akhtar Ali EIT - Project Lead AA
5 RS Team Yusuf Jazakallah RS - Leadership Team YJ
6 TA Team Jessica Misal TA - Team Member JM
7 TA Team Sanaa Iqbal TA - Team Member SI
8 TA Team Gemma Holloway TA - Team Member GH
9 TA Team Michelle Sequeira TA - Team Member MSE
10 TA Team Jhuvel Luiz TA - Team Member JL
11 TA Team Inna Aggarao TA - Team Member IA
12 TA Team Neil Bautista TA - Team Member NB
13 EIT Team Mihirkumar Nagar EIT - Team Member MN
14 EIT Team Tanmay Agarwal EIT - Security Team TA
15 EIT Team Andreas Binnmyr EIT - Security Team AB
16 RS Team Khalid Memon RS - Account Manager KM
17 RS Team Pratik Asani RS - Customer Success Manager PA
18 RS Team Shyamal Desai RS - Project Manager Integration SD
19 EIT Team Atif Mubarak EIT - Security Team AM
20 RS Team Rajesh Dhabhi RS - PMO RD
Email
Jackie.Younge@alfuttaim.com
Marinda.Sheahan@alfuttaim.com
Odette.Beattie@alfuttaim.com
Akhtar.Ali@alfuttaim.com
yusuf@recruitmentsmart.com
Jessica.Misal@alfuttaim.com
Sanaa.Iqbal@alfuttaim.com
Gemma.Holloway@alfuttaim.com
Michelle.Sequeira@alfuttaim.com
Jhuvel.Luiz@alfuttaim.com
Inna.Aggarao@alfuttaim.com
roneil.bautista@alfuttaim.com
Mihir.Nagar@alfuttaim.com
Tanmay.Agarwal-External@alfuttaim.com
Andreas.Binnmyr@alfuttaim.com
khalid@recruitmentsmart.com
pratik@recruitmentsmart.com
shyamal@recruitmentsmart.com
Atif.Mubarak@alfuttaim.com
rajeshkumar@recruitmentsmart.com