Arago, Distura, Endaya, Abbagu & Co.

Direction: This questionnaire aims to assess the internal control of the cooperative. Put a check
mark (✔) in the column that corresponds to the answer.

Organization and Human Resources YES NO

Educational qualifications and industry experience are rigidly examined in hiring
personnel.
Officers, management staff, and members are given regular trainings on cooperative
operations and on trends and innovations of the cooperative organization.
Orientation program is given to new employees and members on their
responsibilities.
Personnel handbook/manual are given to all personnel upon entry to the cooperative
organization.
Reward and recognition are given to the officers, management staff, and members for
their exemplary actions.
Disciplinary actions are given to erring officers, management staff, and members.
There is enough manpower to meet the needs of the members.
A committee is set to screen and to select applicants to fill up vacant positions.
Employees are well compensated.
The vision and mission statement of the cooperative is properly posted and
disseminated.

Production & Operations YES NO

Services and products offered by the cooperative satisfy the needs of the
members.
Services offered by the cooperative are handled by competent
manpower/personnel.
Policies on granting of loans and credits are strictly followed and
implemented.
Amnesty program is given to delinquent members.
Reports are regularly prepared and submitted.
Financial statements are presented during meetings or assembly.
Maintenance program on physical facilities and tools and equipment is in
place and implemented.
Appropriate tools, equipment, and facility and the desired specifications are
purchased.
Appropriation for capital expenditures are prepared and made available when
needed.
Canvass and requisition slips are prepared prior to acquisition/purchase.
Policies on credit and loan collection are strictly followed.
Furniture, fixtures, and equipments issued to employees are covered by a
memorandum receipt.
Accountable officer or employee is assigned for the receipt and maintenance
of acquired property and equipment.
Accountable personnel is assigned to check incoming and outgoing
inventories.
Arago, Distura, Endaya, Abbagu & Co.
All inventories are checked against delivery receipts and invoices.
Obsolete, damaged, and slow moving items are reported to responsible personnel.
All shipments and deliveries are accompanied by invoices and delivery
receipts.
Inventory count is done by a separate personnel other than the one in charge of
recording.
Only the designated accountable personnel have access to the store room.
The store room is adequately secured.

Marketing YES NO
Designated personnel or officer is in charge of the marketing program of the
cooperative.
Incentives are given to members and employees in relation to the marketing efforts of
the cooperative.
Budget for sales promotion and marketing strategies are approved and appropriated.
Marketing programs are regularly evaluated and properly implemented by
designated officer.
Feedback mechanisms are designed to determine the level of satisfaction of
clients/members.
Prices of goods and services (interest) are comparable and can compete with the
industry.
Quality control measures are designed to monitor and to check any deficiencies of
services and products offered to members.
Pricing policy on services and products offered are regularly evaluated and
properly adjusted.
Products and services are undergoing innovations and improvement.
Evaluation is made on the implementation and result of the marketing activities of the
cooperative.

Cash Receipts YES NO

The treasurer/cashier & other employees authorized to handle cash are bonded.
The treasurer/cashier & other employees authorized to handle cash do not handle the
books of account.
All cash receipts are acknowledged with pre-numbered official receipts.
Collections during the day are deposited not later than the next banking day.
Employees other than the treasurer/cashier authorized to receive cash turnover daily
to the later all collections together with copies of the issued official receipts and the
unused
ones.
The treasurer/cashier prepares a collection report covering all collections during the day.
Postdated checks are accepted as payment but official receipt is issued only at the date
of check.
A pet y cash / revolving fund is set up for minor disbursements consisting of day to
day expenses limited to a certain amount in accordance with board policies.
All disbursements except those that are paid from the petty cash fund are paid by
checks.
Arago, Distura, Endaya, Abbagu & Co.
Each check prepared is covered by a pre- numbered cash voucher & supported by
documents.
All checks are issued in numerical sequence.
All checks are made payable to specific person or identity.
Unused check booklet is under the custody of the accountant/accounting head.
Signing of blank checks is strictly prohibited.
Bank reconciliation is done monthly.
The audit committee audits all disbursement transactions.
Disbursement from the pet y cash are covered by a pre-numbered pet y cash voucher
and supported by documents.
A surprise audit by the audit committee of the pet y cash is done from time to time.
All loan transactions are made in accordance with the duly approved loan policy.
All loan applications are approved by the credit committee except those of the BOD
members, senior officers which are approved by the BOD.
All loan disbursements are covered by a promissory note signed by the borrower and
a co-maker.
Appropriate charge slips signed by the member-purchaser cover credit purchases from
the cooperative store.
Aging of accounts receivable is periodically done.
Invoices are checked for accuracy before payment.
The bookkeeper is the only person doing posting in the subsidiary ledger.
Schedules of payables are periodically prepared.
Accrued expenses are set led immediately.

Thank you.

___________________
Signature