December 14, 2018

US Business Visa Process Instructions

&

Steps to be followed

DXCProprietary
DXC Proprietary
and and Confidential
Confidential

12/14/2018 12:02 PM
 US B1 Visa Process

• Employee: To arrange the Invite Letter, writing a mail to our U.S. Corporate Mobility Team SPOC Krane Garrett on
kgarrett4@csc.com for all Internal travel/ if visiting to Client location, invite to be arranged by Client.
• Employee: Post receiving the Invite Letter, duly fill the US DS 160 Application form & get it validated by Global Mobility team
before submitting the form
• Employee: to Provide the US DS 160 Confirmation page & docs as per the payment checklist to process the visa payment
& schedule the appointment.
• Global Mobility: to Share the Cover Letter template to Employee to fill it & share it back.
• Employee to fill the Covering letter & share it with Global Mobility
• Global Mobility: to Verify the all the required documents & provide all Company documents (E.g. IT returns, incorporate
Certificate along with covering letter).
• Global Mobility: to perform Mock interview & Briefing process.
Note:
• OFC & Interview appointments are subject to availability at the time of scheduling the appointment in the website.
• Please do not forget to take a copy of DS-160 Applicate form & Confirmation page (only for Internal reference and do not to carry this with
you to Consulate).
• Visa issuing office should be as per the jurisdiction of Work location.
• Travel duration should be 1-2weeks to 3-4-week max, where in you will have to mention the day to day schedule in the Invite letter which
is mandatory and be ready to brief the Consular officers.

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 Checklist for payment process
&
To scheduling the appointment

• Copy of DS 160 Confirmation Page & Visa application copy.

• Scan copy of First & Last Page of your Passport (Observation page - if any),
• Contact IP Extn, Hand Phone & others if any
• Proffered appointment dates
• Work Location with full Address & work station details E.g. (Cubicle #).
• Total work duration in DXC:
• Visa is refused twice within the last 12 months, if yes please provide the details.
• If there are any overlap in US travel duration in the past, please update.
• Copy of Invite letter – Internal/ Client
• NEFT transfer screen shot:
• Passport should have minimum 5-10 blank pages for stamping

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 DOCUMENTS TO BE CARRIED TO THE US CONSULATE INTERVIEW

Passport: Original Passport with validity of minimum six months and minimum three blank pages for visa stamp.
• Copy of the first and last page of your current valid passport - If you have any observations on your passport, please submit a copy of
the observation page.
• Attach all your old passports (If any)
Both Consulate & OFC Interview Appointment Confirmations along with DS -160 CEAC Application Confirmation
• (make sure you do not carry Ds160 application copy to both OFC & Interview.
Company Covering Letter:
• Covering letter on company’s letter head stating his name, designation, passport number, duration, purpose of travel and who is
bearing his/her expenses. The letter should be addressed to – To, The Visa Officer, Consulate General of the United States of
America, (Chennai/Mumbai/ Delhi/Hyderabad)
Invitation Letter:
• Seminar/conference/ Business meetings which received from Host country/ Client on the letter head stating the purpose of travel,
duration of stay & schedule of meetings on day to day basis should captured & signed by US Authorized signatory’s following with
Name, designation & contact details (Scan Copy will be valid & to be carried.)
. Financials Documents:
• Company and Personal ITR for last 3years.
• Latest Six months’ salary slips
• Original Personal Bank Statement for latest three months till date with sufficient bank balance with the Bank name, Bank contact
details, clear Bank seal and sign from the authorized officer

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 DOCUMENTS TO BE CARRIED TO THE US CONSULATE INTERVIEW
Experience letters:
• Original & Copy Work Experience letters for previous companies (If applicable)
Company Appointment letter
• Original & Copy of company Appointment/ Offer Letter.
Address proof Letter:
• A valid residence proof of present residence in your location (Bangalore /Chennai/Mumbai/ Delhi/Hyderabad) or HR
letter will do for local residence proof in Bangalore
All educational certificates & Mark sheets
• Original & Copy of All educational certificates & Mark sheets from SSLC, PUC, UG, PG & Technical Course
Certificates if any.
Company Memorandum/Registration Certificate
• Copy of Company Memorandum/Registration Certificate
Marriage Certificate - If Marred
• Original & Copy of the Marriage Certification & 1-10 wedding photographs

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Note:
• Personal appearance is Mandatory
• If you have temporary injuries on your fingers, please wait until the injuries heal before your appointment date. You should also remove any henna on your
fingertips, or allow it to fade, as this may prevent from getting a clear scan
• For children under 5 years, application should be dropped in drop box at the Offsite Facilitation Center(OFC). Passport and visa copy of the parents
should be attached with the application.

Guidelines for Visa Interview:

• For OFC, Documents to be carried and handed over are the DS160 completion confirmation page, Original Passports (Old & new) and Appointment
confirmation letter. Your Photographs and Finger prints are taken at the same counter. DO NOT CARRY THE ACTUAL DS 160 FORM.
• The Main Interview process of the VISA includes the officer reviewing your DS 160 followed by a 5-minute Interview. Make sure you carry all the
documents with you as mentioned in The B1
• Checklist. DO NOT CARRY THE ACTUAL DS 160 FORM.
• Be clear on your Job Role, Purpose of visit, duration of visit and benefit of the visit. Make sure you reach at least 30 minutes before the interview.
• Be polite, calm, clear and precise when you speak to the officer. Do not panic if you see a Long queue you can go up to the Kiosk and you will be directed
to the left side of the Kiosk and then 15 minutes before your appointment to the right side.
• The reason you see long queues is that people unnecessarily queue up 1-2 hours prior, As indicated 30 minutes prior to your appointment is sufficient
time, please walk up to the kiosk and ask them what queue you need to be standing in.
• Be clam, composed, precise and not over-confident in your answers when questioned by the Officers

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