GUIDE IN WRITING THE NARRATIVE REPORT

I. Mechanics

1. Use A4-size bond paper (one side only); the font size is 12 points, Times New Roman.
The top & left margin must be 1.5”, and 1” on the right and bottom margin

2. Text between lines and between paragraphs must be double-spaced. Main headings/topics and
subheadings that are long must be in two lines, single-spaced. Main headings must be in bold, upper
case letters and centered on a page; not underscored, with page number hidden.

3. Subheadings are flushed to the left margin, three spaces down from the main heading or title, in bold
lower case letters; not italicized, nor underscored; no colon after it. The text begins two spaces below
the subheading, and indented using the tab bar.
4. A paragraph is composed of related sentences. It must be indented from the left margin using the
tab key, and justified.
5. Writing tone must be formal. Avoid slang words and colloquial terms, abbreviations and contracted
words, such as don’t, doesn’t, etc. Acronyms maybe used as long as they are already spelled out in
the earlier part of the report.
6. The training experiences/activities must be the subject of the report rather than the person/trainee.
This eliminates the use of personal pronouns such as I, he/she, we, the trainee. For example: “The
training included…” instead of “I was assigned in…”; “The training started on …”, instead of “My
training started on…”. The use of personal pronouns, however, maybe allowed in the
Acknowledgement, and in some instances, in the Activities & Outcomes.
7. Observe the ABC (accurate, brief, and clear) in writing. Use simple words and sentences. Sentences
should not begin with a conjunction, such as “And”, “Because”, etc.
8. Acknowledgement must not exceed 2 pages. Introduction must not be more than 3 pages, double-
spaced.
9. Figures and tables must be described or discussed first before each lay-out. They must be properly
cited in the text. Figures must have captions below them, and tables must have table numbers and
titles above them.
10. Information and data taken from the company’s manuals, reports, brochure, and from other sources
must be rephrased or summarized, and properly acknowledged. References or literature cited must
be written according to prescribed format.
11. Compile your report in a folder with a transparent cover.
II. Content:
1. Make a short (1 page) introduction (highlighting the importance of OJT and its objectives.
2. Company profile
3. Description of the department or division where you are assigned.
4. Describe your work experience highlighting the new learnings and the problems encountered during the
training. Be specific on this especially on the hands on experience in sample preparation, instrument
operation and chemical analyses assisted. Include pictures with proper labeling.
5. Make a general evaluation of your training. Was it helpful to you? How did it improve you as a BS
CHEM student?

Updated August 1, 2017

5. Acknowledge the people behind the success of your training.

COVER PAGE FORMAT

PROFESSIONAL EXPOSURE
AT (Name of Establishment and Address)
(Note: Title should be in an inverted pyramid format)

VISAYAS STATE UNIVERSITY

Visca, Baybay City, Leyte

NAME OF STUDENT (FIRST NAME, MIDDLE NAME, FAMILY NAME)

MIDYEAR 2018

Updated August 1, 2017

TITLE PAGE FORMAT

(Note: Title is the same as that of the Cover Page)

A NARRATIVE REPORT Presented to the Faculty of the

Department of Pure and Applied Chemistry
VISAYAS STATE UNIVERSITY
Visca, Baybay City, Leyte

Name of Student
Midyear 2019

Updated August 1, 2017

GRADING System:
Passing: 60%

I. OJT Narrative Report and Daily Journal 30%

II. OJT Performance 60%
III. OJT Requirements 10%
Total 100%

Updated August 1, 2017