HARTING SRM Supplier Self Service SUS

SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

Table of contents

0. System landscape 2
1. Notification on new or changed documents 2
2. Login at supplier portal 2
2.1 Explanation of the groups 4
2.2 Explanation of the status 4
3. Maintain a confirmation 5
3.1 Maintain delivery times 8
4. Confirm delivery 9

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

0. System landscape

The HARTING company is working with SAP ERP (Enterprise Resource Planning). A new
module is the SAP SRM (Supplier Relationship Management). One part of SAP SRM is the
Supplier Self Service (SUS) which we want to use from now on with some vendors. With the help
of the Supplier Self Service the vendor is able to maintain order confirmations and shipping
notifications in a SAP supplier portal. The purchase orders are visible directly in the supplier
portal after a HARTING purchaser has created one.

1. Notification on new or changed documents

At the beginning you will be set-up as SUS-Vendor by a HARTING purchaser. After this is done
you will get a mail each time a new purchase order is created for you. In case of a purchase order
change you will get a mail as well. The mail should be a notification for you that a new or changed
purchase order is available in the supplier portal for you. Besides the mail contains a link to the login
page of the supplier portal.

2. Login at supplier portal

After you have called the supplier portal or have clicked on the link from the mail the following
window appears.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

Now you have to enter your username and password which you received after your user was
created or after you have been accepted as bidder. The following screen will be displayed.

With a click on you get to the overview of your portal purchase orders.

Purchase orders

Scheduling agreement releases

Delivery notifications
Navigation menu

The navigation menu is kept but the groups on the right disappear while you are working on a
purchase order.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

2.1 Explanation of the groups

Navigation menu:
With the navigation menu you get to the area in which you want to work.

Purchase orders:
Opens an overview of all portal purchase orders and you have the possibility to work on them.

Delivery notifications:
Opens an overview of all delivery notifications and you have the possibility to work on them.
Scheduling agreement releases:
Opens an overview of all scheduling agreement releases and you have the possibility to work on
them.

2.2 Explanation of the status

New:
A new purchase order is available in the portal.

Changed:
A portal purchase order was changed by a HARTING purchaser.

in Process:
You are working on a portal purchase order or you have saved one but not sent it yet. If a
confirmation was rejected by a HARTING purchaser the status of the purchase order changes
into this status.

Confirmed:
All positions of a portal purchase order were accepted and the confirmation is send.

Partly confirmed:
A part of the positions of a portal purchase order was confirmed. Another part was rejected.

Rejected:
All positions were rejected.

Canceled by Customer:
HARTING has canceled the purchase order.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

3. Maintain a confirmation

After you were successfully logged in at the supplier portal you click on the area of the purchase
orders.

You can see on the screenshot that you have 3 new purchase orders in your supplier portal on
which you have not worked yet. With a click on or you get to the overview.

To switch to the details you have to click on the document number.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

The basic data contains information about the document and which follow-on documents are
requested. Besides you can click on the item description to get further information.

To maintain a confirmation you have to click on the button .

All attached documents for this are listed in the top of the screen. The purchase order document
can be open in this way.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

Now you can maintain the confirmation by editing the following information or in the best case
you accept everything directly.

 Document number (your customer order number; the field is mandatory)

 Confirmed quantity
 Confirmed for date

In this general overview of the purchase order you can accept all positions with a click on
or reject all positions with a click on . To accept or reject only single
positions you can click on the button to accept or on to reject the position.

With a click on you save the purchase order. This means that the status changes from
"New" to "in Process". The confirmation will not be send. With a click on the confirmation
will be sent to HARTING and will be visible for the purchasing departing. You receive a notification

and the status in the basic data changed to "Confirmed".

The purchaser has now the possibility to take a look at the confirmation and he has to accept or
reject the confirmation in case of differences. If he rejects a confirmation you have once again the
chance to enter a new confirmation. The status of the purchase order changes from "Confirmed"
to "in Process".

Important: You have no chance to change a confirmation which you already sent except the
confirmation was rejected by a HARTING purchaser.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

3.1 Maintain delivery times

To get a more detailed view of a position you have to click on the corresponding item number (for
maintaining in edit mode).

Here you can maintain delivery times for the position with a click on the button . A new
area appears.

In this example 80 pieces will be confirmed for the 23.01.2012 and the other 40 pieces for the
30.01.2012. To add further rows you have to click on .

If you have finished the maintaining of delivery times a symbol is displayed on the purchase order
overview in the item row of the position where you have entered delivery times.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

To get back to the overview you have to click on "Process Purchase Order" in the navigation on
the top or to display the purchase order on "Display Purchase Order".

4. Confirm delivery

After a HARTING purchaser has accepted a difference you are able to create a goods delivery.
This is even possible directly if you have confirmed the purchase order without any differences.
Therefore you have to login to the supplier portal and click on the overview of the Supplier Self
Service.

You can now search the purchase order with the help of the overview of the purchase orders or
directly click on "Create" in the group of "Shipping notifications".

In the purchase order you have to click on .

A new window will appear.

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HARTING SRM Supplier Self Service SUS
SAP Handbook:
ERP (Vendor)
Author: Dennis Vater; Version: 01, January 1th, 2013

Here you have to enter all necessary information and afterwards you have to click on the button
to transfer them into the purchase order or you have to click on to
save it. After a click on the shipping notification is saved but not transferred into the purchase
order. You can always cancel the process with a click on the corresponding button.

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