Gulshan Campus - II

Development of Packaging Facility

(A Project)

Project Evaluation
(Course Title)

Prepared & Submitted By:

Bilal Badar |Asad bin Ghayas |Moin Ahmed

(Reg. # _________|_________| 13375 )
MBA (E)

Submitted To:

Respected Mr. Sohaib Jamal

(Lecturer / Class Teacher)

Dated: 5th October 2019

 Introduction
Matco Foods Limited is a leading Pakistan-based agribusiness with over 50 years of experience in the rice industry.
It is the largest basmati rice exporter from Pakistan operating 5 processing plants. Its products reach over 60
countries worldwide.

Presently, we are taking services from nationally renowned packaging service providers for packaging of rice into
bags but facing hurdles and difficulties to satisfy our customer requirement, therefore, it has been decided to
develop a fully fledged packaging facility to cater our clients' requirements more professionally than ever.

So that we have planned to start a project to develop an in-house rice packaging facility, the following are main
features of the said project:

Deliverables
a. Project Management

Deliverables Description
Document Project Execution Plan
Document Home Office IT Plan
Document Design Work Plan
Document Project Procedures Manual
Document Squad Check Procedure
List / Document Staffing Plan
List Project Roster / Contacts List
Plan / Document Risk Management Plan / Procedure
List Software List
Report Progress Reports
Report Lessons Learned Report

b. Project Controls

Deliverables Description
Document Project Controls Plan
Chart 90 Day Work Plan
Schedule Work Breakdown Structure
Document Cash Flow Forecast
Schedule Project Schedule
Schedule Schedule Risk Analysis
Schedule Project Schedule Basis Memorandum
Document Management of Change Procedure
Schedule Project Calendar
Report Project Cost Reports
Report Trend Notices
Estimate Scope Change Notices
Estimate Monthly Accruals
c. Operations

Deliverables Description
Guideline Plant Operations and Maintenance Philosophy
Program Facility Commissioning and Start-Up Plan
Procedure Commissioning and Start-Up Procedures
Other Operator Training Manuals
Procedure Safe Operating Procedures (SOP)
List Car Seal Log
Data Sheet Material Safety Data Sheets (MSDS)
Other Facility Operating and Maintenance Manuals
Other CMMS Implementation
Report Performance Test Reports

d. Others
Building / Department of Packaging Facility.

Milestones:
Milestones are markers of project progress that are used in project planning, scheduling, communication and
reporting. They mark significant starts and completions with a single date as opposed to a date range. Milestones
are typically represented as a task of zero duration that may have dependencies. They are visualized with a
diamond shape. The following milestones are strategized to achieve:

 Approval of proposal
 NOC from the competent authority
 Commencement of development of packaging facility
 Finalization of infra structure
 First Financing from financial institution
 Completion of Initial facility tests
 Market Testing
 Packaging Start-up
 First Significant Reduction in Cost

Tasks
 Prepare proposal
 Do adequate research
 Prepare cost effective developmental budget
 Schedulize the milestones
 Search for the best available machinery and equipments in the local market or international market
 Designate a supervisory team to monitor each and everything in progress as well as requirements
 Risks
 Operational Risk
Operations Risk is a failure of an organization's core processes. It is a particularly sensitive area of risk because
operational disruptions can result in costs, revenue loss and damage to reputation. Projects that touch core
business processes often perform a detailed analysis of operational risks.

 Regulatory Risk
The possibility of new regulations that impact your project. Particularly relevant if your project is implementing
compliance related functions.

 Budget Risk
The risk of budget control issues such as cost overruns. Budget estimates are based on forward-looking estimates
that typically involve some degree of uncertainty.

 Resistance to change
Resistance to change is a common occurrence whereby departments and individuals defend the status quo and
actively resist projects or organizational changes.

 Contract Risk
The risk that a counterparty such as a contractor will fail to deliver on their contractual obligations to you.

 Dispute
The risk of disputes that delay the project that potentially progress to litigation.

 Technology Risk
Technology risks such as service outages that disrupt the project. on the other hand, if the state of the art
machinery/equipment obsoletes very quickly than estimated as usually observed.

 Stakeholders Risk
Any risks related to stakeholders fulfilling their commitments to the project.

 Health and Safety Risk

Health & safety is a special category of risk that requires alignment with the best practices of your organization and
industry. Health and safety is typically granted priority over other project concerns and has compliance
implications.

Stakeholders
A stakeholder is any individual, team or organization that is affected by a project. These include both working members
who are accountable or responsible for aspects of a project and stakeholders who are simply consulted or informed. As
far as packaging project is concerned, the same are categorized as external and internal stakeholders, briefly explained
below:

EXTERNAL STAKEHOLDERS: External stakeholders are entities that don't belong to your organization but are
impacted by or impact your performance. This includes your impact on the environment and the quality of life of
communities. It also includes the impact of regulations and media organizations on your performance. The
following are common types of external stakeholder.

 Customers
In some cases, customers are considered primary stakeholders because they are exposed to risk related to your
performance. For example, a customer that depends on your software products may face substantial risks if you
fail to fix known security vulnerabilities in that software.
  Government
Government regulations in areas such as competition, consumer protection, environmental stewardship, health &
safety and taxation.

 Investors & Creditors

In many cases, investors are internal stakeholders because they are involved in your organization in one way or
another. Minority shareholders and creditors are often external stakeholders who are exposed to risk related to
your performance.

 Communities
Members of the communities in which you operate. This can include city governments and individuals such as
neighbors of a packaging facility.

 Organizations
Organizations that engage you in one way or another. For example, an environmental organization that issues a
report that comments about your practices.

 Partners
Organizations that you engage such as a standards organization in your industry.

INTERNAL STAKEHOLDERS: Internal stakeholders are employees or teams in your organization who have an
interest or concern in a strategy, plan, program, project, product or process. The following are internal
stakeholders:

 Board of Directors
The board of directors of an organization may conduct an internal investigation and require information or the
participation of employees and teams.

 Executive Managers
Executive managers such as a CEO or CFO. For example, a CEO may be kept informed about the status of a program
or project.

 Auditors
An internal auditor may require information in areas such as internal controls and risk management.

 Business Units
Business units are teams with responsibility for revenue and costs.

 Operations Teams
Teams with responsibility for core business processes such as packaging.

 Internal Customers
Employees and teams who are customers of an internal service. For example, IT functions are often viewed as
services that serve internal customers.

 Users
Users of a service, process or tool.

 Subject Matter Experts

Employees or consultants assigned to provide their expertise in a particular context to develop well integrated
software to fully automize the packaging facility.