PRE-AUDIT CHECKLIST

____________________________________ ______________________
Requisitioning Office/Department DV No.

Name of Claimant: Amount: P

Particulars of Claim: Period Covered:
Date:
CHECKED AS TO CORRECTNESS OF AMOUNT, COMPLETENESS OF SUPPORTING DOCUMENTS AND ARRANGED
ACCORDING TO THE SEQUENCE OF THIS CHECKLIST.

______________________________________
Administrative Officer

Checklist of Required Supporting Documents for

RENTAL OF SWAMPY BULLDOZER

(This forms an integral part of the Disbursement Voucher. Pls. don’t detach.)

No. List of Supporting Documents AUDITOR’S Findings / Remarks

PUBLIC BIDDING
1.
Pre-Audit Checklist (PAC)
2.
Obligation Request (OBR)
3.
Invitation to Bid
4.
Philgeps Bid Notice Abstract
5.
Certificate of Posting in Conspicuous Place
6.
Photocopy of O.R. – payment of Bid Docs
7.
Annual Procurement Plan
8.
Purchase Request
Eligibility Requirements:
9.
Checklist of Eligibility Requirements
10.
Philgeps Certificate of Registration
11. Statement of Ongoing and completed government and private
contracts
12. Statement of Single largest completed government and private
contracts which are similar in nature to the contracts to bid
13. Computation of Net Financial Contracting Capacity (NFCC) or
credit line commitment
14.
Joint Venture Agreement, when applicable
15.
SEC/ DTI/ CDA registration
16.
Mayor’s permit
17.
BIR Tax Registration Certificate
18.
Audited Financial Statements with stamp "received by BIR"
19.
Latest Income and Business Tax Return
20.
Tax Clearance
Technical Requirements:
21.
Bid Security
22.
Duly signed Production/Delivery Schedule
23.
Duly signed Manpower Schedule
24.
Technical Specifications
25.
Omnibus Sworn Statement
26.
Authority of the Signatory
27.
Other documents/materials as stated in the ITB/BDS
Financial Requirements:
28.
Duly signed Bid Form
29.
Duly signed Bid Prices in the Bill of Quantities
Other Bidding Documents:
30.
Abstract of Bids as Read and as Calculated
31.
Minutes of Pre Procurement, if more than 2M
32.
Minutes of Pre Bid Conference, if more than 1M
33.
Minutes of Bid Opening
34.
Notice to Observers – Pre-Procurement/Pre-Bid/Opening
35.
Attendance – Pre-Procurement/Pre/Bid/Opening
36.
Agenda and/or Supplement Bulletins, if any
37.
Bid Evaluation Report
38.
Post-qualification Report of TWG
39.
Instruction to Bidders
40.
Bid Data Sheet
41.
General Conditions of Contract
42.
Special Conditions of Contract
43.
BAC Resolution Declaring LCRB and Recommending Approval
44.
Notice of Award
45.
Performance Security
46.
Contract Agreement
47.
Notice to Proceed
48.
PhilGEPS Award Notice Abstract
49.
Advertisement in National Newspaper, if more than 10M
Other Supporting Documents
50. Charge Invoice/ Statement of Account/ Billing Statement

51. Inspection and Acceptance Report

52. Certified photocopy of Logbook

53. Summary of Number of hours

 54. Accomplishment Report

55. Certifications (No available bulldozer & No available driver)

56. Such other documents peculiar to the transaction and/or to the

mode of procurement and considered necessary.
For Partial Payment
57.
Pre-Audit Checklist (PAC)
58. Photocopy of Obr

59. Photocopy of DV of previous payments

60. Photocopy of IAR of previous payments

61. Charge Invoice/ Statement of Account/ Billing Statement

62. Inspection and Acceptance Report

63. Certified photocopy of Logbook

64. Summary of Number of hours

65. Accomplishment Report

66. Certifications (No available bulldozer & No available driver)

67. Such other documents peculiar to the transaction and/or to the

mode of procurement and considered necessary.
VERIFIED AND FOUND TO BE COMPLETE AS TO SUPPORTING INDEXED BY:
DOCUMENTS. Net Amount in Figures P__________________
Net Amount in Words_____________________________
______________________________________________

______________________________ _____________________________
OCA Auditor OCA Carder

PRE-AUDIT CHECKLIST
____________________________________ ______________________
Requisitioning Office/Department DV No.

Name of Claimant: Amount: P

Particulars of Claim: Period Covered:
Date:
CHECKED AS TO CORRECTNESS OF AMOUNT, COMPLETENESS OF SUPPORTING DOCUMENTS AND ARRANGED
ACCORDING TO THE SEQUENCE OF THIS CHECKLIST.

______________________________________
Administrative Officer
Checklist of Required Supporting Documents for
RENTAL OF SWAMPY BULLDOZER
 (This is an integral part of the Disbursement Voucher, please don’t detach…)
No. List of Supporting Documents AUDITOR’S Findings / Remarks
Small Value Procurement
1. Pre-Audit Checklist (PAC)

2. Obligation Request (OBR)

3.
Purchase Request
4.
Request for Quotation (at least three)
5.
Contract Agreement
6.
Annual Procurement Plan
7.
Certificate of Posting
8.
BAC Resolution - Small Value Procurement (Award)
9.
BAC Resolution for awarding of contract
10. Omnibus Sworn Statement

11. Philgeps Registration Number

12. Philgeps Notice Award

13. Philgeps Notice Abstract

14. Notice to Proceed

15. Mayors Permit

16. BIR – Certificate of Registration

17. EFPS – BIR payments

18.
Photocopy of O.R. – payment of RFQ
19. Charge Invoice/ Statement of Account/ Billing Statement

20. Inspection and Acceptance Report

21. Certified photocopy of Logbook

22. Summary of Number of hours

23. Accomplishment Report

24. Certifications (No available bulldozer & No available driver)

25. Such other documents peculiar to the transaction and/or to

the mode of procurement and considered necessary.
VERIFIED AND FOUND TO BE COMPLETE AS TO SUPPORTING INDEXED BY:
DOCUMENTS. Net Amount in Figures P__________________
Net Amount in Words_____________________________
______________________________________________

______________________________ _____________________________
OCA Auditor OCA Carder